City of Newcastle, This Did Not Feature Heavily in the Article (25 May 2015)

Newcastle City Council Smart Buildings Smart Workforce Final Report

Newcastle Smart Buildings Smart Workforce – Final Report

Delivery Program 2013-2017 1 This activity received funding from the Australian Government.

CONTENTS

Executive Summary ...... 1

Project Objectives ...... 3

Project Energy Efficiency Activities ...... 4

Lighting Upgrades ...... 4

HVAC Plant and Control Upgrades ...... 7

Voltage Optimisation / Power Factor Correction ...... 9

Project Energy Efficiency Activities - Variations ...... 10

Window Double Glazing ...... 10

Hvac Plant and Control Upgrades ...... 10

Voltage Optimisation / Power Factor Correction ...... 10

Project Demonstration and Communications Activities ...... 11

Stakeholder Groups...... 12

Communication Mechanisms and Tools ...... 13

Outcomes and Benefits ...... 18

Budget ...... 21

Project Operation, Mechanisms and Processes ...... 23

Conclusion ...... 24

Declaration ...... 25

Appendices ...... 26

Appendix A: Energy Efficiency Improvement Report ...... 27

Newcastle Smart Buildings Smart Workforce – Final Report

EXECUTIVE SUMMARY

The Newcastle Smart Buildings Smart Workforce project proposed the delivery of the next step in energy efficiency for Newcastle City Council and assisted in maintaining its reputation as a leader in climate action and best practice energy efficiency. The project focused on upgrading high-use social, cultural and recreational facilities and key Council operational buildings and facilities. The Smart Workforce component of the project was delivered using Council’s ClimateCam 14-step assessment framework encouraged a whole-organisational approach as well as consideration of energy management and reduction. ClimateCam is a 14-step sustainability framework that provides a strategic approach to developing energy efficiency practices, and researching and implementing projects. It also engages staff in considering energy management and reduction. The framework has high demonstration value and ability to be replicated by local councils, businesses, educational institutes and community organisations nationally. Energy efficiency upgrades and retrofits targeted improvements to HVAC plant and controls, power factor, automated fault detection, double glazing and LED lighting technology Buildings and facilities involved in the project included the War Memorial Cultural Centre, City Library, the City Administration Centre, City Hall, Council Works Depot, Summerhill Waste Management Centre, Civic Theatre and Lambton Pool. The Newcastle Smart Buildings Smart Workforce project had five interlinking objectives: 1. To improve the energy efficiency of Council facilities and buildings. 2. To encourage improved energy management practices across Council through the empowerment of staff and dedicated teams. 3. To encourage improved energy management practices across other local governments, businesses, community organisations, the education sector and the broader public based on the lessons learnt. 4. To achieve value for money. 5. Engage and encourage local industry to participate in energy efficiency projects.

The outcomes achieved by Newcastle Smart Building Smart Workforce were the reduction in energy consumption, energy and maintenance costs, and carbon emissions. In addition to these benefits, upgrades of these sites have resulted in improved internal environments for staff to work in and better performing community facilities for the public to enjoy. The Smart Buildings component of the project resulted in an energy efficiency improvement of 19% which is 763,179 kWh per annum and a carbon emission reduction of 808 tonnes CO2,(see figure 1. Baseline vs. Reporting Year Comparison) and savings of $124,069 per annum. These reductions are complimented by the significantly reduced maintenance of light fittings and chillers upgraded throughout the project.

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The promotion and demonstration of energy efficiency activities achieved during the life of the grant generated internal support from Council for the provision of energy and resource efficiency mechanisms to be incorporated into future construction projects. In particular, the project has been instrumental in creating a roll-on effect which resulted in the implementation of six large-scale solar photovoltaic systems being installed on Council- owned and operated buildings, including battery storage at one facility. The Newcastle Smart Buildings Smart Workforce project is a shining example as to the value of organisations committing themselves to undertaking large scale energy efficiency improvement activities and also complimenting these technology-based energy efficiency upgrades with staff engagement activities. With this style of delivery, organisations can drive sustainable practices across the entire workplace and achieve greater energy efficiency improvements and a more sustainable business.

NOTE: The views expressed herein are not necessarily the views of the Commonwealth of Australia, and the Commonwealth does not accept responsibility for any information or advice contained herein.

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PROJECT OBJECTIVES

Newcastle City Council (NCC) has a long history of undertaking energy efficiency projects dating back to 1996. The primary motivation for NCC to apply for funding under the federally funded Community Energy Efficiency Program (CEEP) was to build upon this history of energy efficiency and accelerate the integration of advanced energy management practices and next generation energy efficiency upgrades across high-use social, cultural, recreational and key Council operational sites. The jointly funded Newcastle Smart Buildings Smart Workforce project had five interlinking objectives which were: 1. To improve the energy efficiency of Council facilities and buildings. 2. To encourage improved energy management practices across Council through the empowerment of staff and dedicated teams. 3. To encourage improved energy management practices across other local governments, businesses, community organisations, the education sector and the broader public based on the lessons learnt. 4. To achieve value for money. 5. Engage and encourage local industry to participate in energy efficiency projects. These objectives closely aligned with the Federal Government objectives for CEEP which were to: - support a range of local councils and community organisations increase the energy efficiency of different types of non-residential council and community-use buildings, facilities and lighting - demonstrate and encourage the adoption of improved energy management practices within councils, organisations and the broader community.

Energy efficiency upgrades and retrofits targeted upgrades to HVAC Plant and controls, power factor, automated fault detection, double glazing and LED lighting technology. Buildings and facilities involved in the project included the War Memorial Cultural Centre, City Library, the City Administration Centre, City Hall, Council Works Depot, Summerhill Waste Management Centre, Civic Theatre and Lambton Pool.

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PROJECT ENERGY EFFICIENCY ACTIVITIES

The Newcastle Smart Buildings Smart Workforce project included various project activities that were undertaken across eight of Council's key community and operational assets. These activities aimed at improving the energy efficiency at these sites through the use of more efficient technologies and engagement of staff for energy efficiency. Table 1 presents the sites and energy efficiency activities undertaken: # Site Activity Lighting Upgrade City Administration 282 King Street, Newcastle 1 Centre NSW 2300 HVAC Plant and Control Upgrade Lighting Upgrade 290 King Street, Newcastle 2 City Hall 2300 HVAC Plant and Control Upgrade Civic Theatre 375 Hunter Street, 3 Lighting Upgrade Newcastle Newcastle 2300 Lighting Upgrade 4 City Works Depot Turton Road, Waratah 2298 Voltage Optimisation

Lighting Upgrade Durham Road, Lambton 5 Lambton Pool (*) NSW 2299 Voltage Optimisation

Lighting Upgrade War Memorial Cultural Laman Street, Newcastle 6 Centre and City Library 2300 Voltage Optimisation Summerhill Waste 141 Minmi Road, Wallsend 7 Lighting Upgrade Management Centre 2287

8 All of Council Smart Workforce Table 1 - Site Activities * Lambton Pool is leased to Lane 4 Aquatics. As can be seen in the Table 1 above, there were five main types of activities undertaken. The following is an overview of these activities and the technologies employed:

LIGHTING UPGRADES Lighting upgrades consisted of a number of different types of lighting, however the main technology used across all sites was LED lighting in various types of luminaires. LED technology was chosen over traditional technologies provided greater light output (lumens per watt), lower heat generation and reduced maintenance as the average life expectancy of the fittings used was 10 years. When originally scoping the lighting upgrades for the Newcastle Smart Buildings Smart Workforce, project LED technology had not reached a level of maturity which provided a truly

Newcastle Smart Buildings Smart Workforce – Final Report 4 adequate and cost effective replacement for commercial and industrial light fittings. This resulted in the original product selection consisting predominately of T5 fluorescent fittings. However, due to the development of LED technology within 12 months of the grant application, Council elected to replace all lights with LEDs. LED lights become not only cost effective but were also a highly efficient alternative for use in commercial and industrial light fittings. This, along with the introduction of the Zhaga industry standards which provide parameters for the standardisation of LED component sizes and interfaces, reduced product cost and also solved the other barrier to LED use which was long term maintenance and compatibility. Office and general area lighting was the most common type of lighting utilised at each site with the two categories of fittings used being linear and down lights. When selecting fittings, Zhaga accredited LED strips and engines, as well as compatible driver from top tier manufacturers, were used. Fittings were also required to achieve a rating of ≥80 on the colour rendering index (CRI) and be compatible with the various dimming systems at sites. The size, wattage and mounting system of linear fittings used varied for different locations due to the shape and configuration of rooms, and ceiling heights, the options used were: - Length - 600mm to 1200mm - Shape - square or rectangle - Mounting - surface, recessed or T-bar - Wattage - 10, 20 or 40 Watt Emergency lighting is present at most sites and was upgraded at the City Administration Centre, City Hall, Civic Theatre Newcastle, City Works Depot and War Memorial Cultural Centre. In addition to the use of LED technology for energy reductions, maintenance savings and reduced battery size, additional savings were also achieved through the selection of an emergency and exit lighting system that integrated monitoring capabilities over radio frequency. The system includes a monitoring package which is used to undertake routine maintenance from a centrally located computer or laptop. Previously this routine maintenance, which is undertaken multiple times per year, required an electrician to isolate power and inspect each individual fitting. In addition to this, it was identified that additional savings in energy efficiency and maintenance could be achieved through the selection of fittings with complimentary control and monitoring capabilities. Car park lighting was upgraded at the City Administration Centre with LED weather proof fittings used to minimise cleaning requirements. When scoping the upgrade of lighting, it was observed that as is the case with most car parks, the occupation is intermittent during normal business hours with little or no occupancy overnight and on weekends. This issue presented an opportunity to achieve additional savings in energy and maintenance through the selection of fittings with a movement sensor integrated into each fitting. By doing so the organisation has been able to minimise the operating hours of these fittings substantially whilst still maintaining adequate lighting levels when occupation requires it.

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Industrial lighting was the dominant type of lighting upgraded at the City Works Depot with the fittings able to be split into the categories of industrial general area and task specific. For industrial general area lighting, the fittings being replaced were industrial highbays. These were replaced with Zhaga compliant LED highbays in various wattages depending on mounting heights. When undertaking the lighting design for the upgrade of the mechanical workshop, we were able to provide lighting levels which complied with Australian Standards by reducing the number of fittings from 20 x 400 Watt Mercury Vapour fittings to 13 x 200 Watt LED fittings. This resulted in a 65% reduction in energy consumption for this area and is indicative of the reasons why LED technology was chosen over traditional technologies.

Task specific lighting is used at this site for up close and detailed work such as when working on automotive parts or using machinery e.g. lathes and saws. For these applications it is essential that employees are provided with adequate lighting levels to ensure work can be undertaken in a safe and accurate manner. These tasks can also create dust and vapours which can be harmful to and deteriorate light sources. The fitting selected for this category of lighting was a weatherproof high output linear Zhaga accredited fitting which was able to meet all requirements while still achieving the desired energy efficiency.

Stage lighting is a unique and highly technical type of lighting. The fittings used at the Civic Theatre and City Hall varied greatly in their use and application on the stage and included fittings able to provide a smooth, high-quality theatrical fade which were required to achieve things such as the ability to emulate a sunset by dimming and changing colour gradually over the course of an entire show. Other fittings such as wall washers were required to cast light onto backdrops that can change colour in an instant. The selection of

Newcastle Smart Buildings Smart Workforce – Final Report 6 fittings for the upgrade was undertaken by inviting suppliers to provide samples of each style of fitting that allowed for a shootout style test of fittings. During this test, fittings were put through their paces and assessed on: - Colour - consistency, stability and vividness - Dimming - smoothness, consistency and drop off point (% at which point it turns off) - Energy Efficiency - consumption during operation against claims - Fitting Attributes - housing quality, LED brand and model, warranty, life expectancy. Through this testing process it was observed that there was a wide and varied range when it came to quality and performance. The fittings selected for the upgrade were those which performed best across all categories. These fittings are now in use across both sites with theatre staff extremely happy with the result and performance. Through undertaking lighting upgrades the following lessons were learnt: - lighting technology has evolved rapidly over the past decade, with LED now Newcastle City Council's preferred technology for use in most types of lighting - when selecting fittings, a number of factors need to be considered beyond just energy efficiency - the gap between the performance of theatrical lighting fixtures is large and it is recommended that when selecting fittings, a thorough test is undertaken in-situ to ensure the correct product is chosen - additional savings in energy efficiency and maintenance can be achieved through combining high efficiency fittings with complimentary control and monitoring capabilities.

HVAC PLANT AND CONTROL UPGRADES HVAC plant and control upgrades were undertaken at the City Administration Centre and City Hall. These upgrades included the replacement of HVAC chillers at each site and the installation and trial of a CSIRO Automated Fault Detection and demand management software. The trial of the CSIRO Automated Fault Detection and Demand Management software logged data from a number of disparate systems, including HVAC, electrical and thermal energy sub-meters, billable energy meters and occupancy sensors. The system ran simulated control trials which focussed on the identification of faults and also the operation of HVAC plant to ensure occupant demand was met while also reducing electricity demand at key times. The upgrade undertaken at the City Administration Centre saw the procurement and installation of two 160kWe chillers, as well as the trial installation and programming of an Energy Dashboard with Automated Fault Detection/Tuning capability by CSIRO. The chillers selected for use in the upgrade of the site were high efficiency conventional air-cooled chillers with screw compressors. The original technology intended for use in this activity was to be air-cooled chillers with oil-free centrifugal compressor; however this was changed due to a variety of factors. Primarily the decision to change was based on the need for emergency replacement of one of the chillers due to a catastrophic failure. This resulted in the need to immediately change out the chiller which ceased working. With the lead time for supply of the chosen technology being over 12 weeks, it was necessary to change this selection and use a conventional chiller with high efficiency. This chiller was available in the country for delivery and still provided the opportunity to increase the energy efficiency of the HVAC System.

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The delivery of the chiller upgrade at City Hall was planned and delivered using the originally chosen technology which was air-cooled chillers with oil-free centrifugal compressor. The chillers are manufactured in Australia and are some of the highest energy efficiency air- cooled chillers available on the market. The chiller technology offers unparalleled consumption and maintenance reductions. This is due to the use of the oil-free centrifugal compressor which contains magnetic bearings allowing the shaft to rotate without friction. In addition, where most conventional chillers are able to operate at capacities only as low as 10%, the technology is able to operate down to 1% capacity. One challenge when planning for the replacement of the chillers at City Hall was that as a function venue, air conditioning is required constantly and therefore taking the system offline for replacement was not an option. To overcome this challenge NCC hired in a temporary chiller and generator to supplement the system. This was not originally budgeted for, however due to price reductions realised through the supply of the chillers, this was still delivered well within budget. Through undertaking the HVAC and control upgrades the following lessons were learnt: - Australian designed and manufactured technology is highly efficient and with increased market penetration its cost has significantly reduced - NCC have now adopted modern was air-cooled chillers with oil-free centrifugal compressor as its preferred technology

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VOLTAGE OPTIMISATION / POWER FACTOR CORRECTION Following investigations undertaken into the installation of voltage optimisation units at three of the sites covered under the Newcastle Smart Buildings Smart Workforce, project it was found that these units were not likely to produce the electricity and cost savings that were originally scoped. This was because voltage optimisation technology works most effectively on inductive loads and by installing LED lighting and undertaking other activities under the project, the loads which are affected by this technology were greatly reduced. It was found that power factor correction at these sites would provide a greater energy reduction and cost saving. As such, power factor correction units were installed at the City Works Depot (50KVA), Lambton Pool (100KVA) and the War Memorial Cultural Centre (50KVA). As a result of installing the units, these sites now achieve power factors of 0.99 with average paybacks of three years. Through undertaking these activities the following lessons were learnt: - when selecting the appropriate technology for a site it is essential to be open to variations due to the unique parameters of each site - LED lighting and variable speed drives will reduce the effectiveness of voltage optimisation - all energy efficiency upgrades or site developments should be complete prior to power regulation activities to ensure that the selected technology can be sized appropriately.

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PROJECT ENERGY EFFICIENCY ACTIVITIES - VARIATIONS

WINDOW DOUBLE GLAZING When developing a package of activities to be included in the Newcastle Smart Building Smart Workforce, project NCC made the bold decision to include the upgrade of the existing 1950’s windows at the War Memorial Cultural Centre, which incorporates the City Region Library, with new high efficiency fixed and casement thermally broken, double glazed, low-e and inert gas filled windows. When undertaking preliminary investigation and design works, it was discovered that the structural cavity wall ties were no longer present in the building. This finding became problematic for delivery of this activity as it resulted in the need to install remedial wall ties at the same time as undertaking window replacement. This requirement resulted in the need for a substantial increase in the cost of the project which required approval from Council to proceed. The time delays experienced due to this expanded scope meant that the activity was unable to be delivered within the funding timeframe, however Council is committed to undertaking this project and as such, the work is scheduled to commence in May 2016 with completion in September 2016. The project will be funded by Council in it’s entirety. The upgrade will improve the thermal efficiency of the site, resulting in reduced heating and cooling requirements, greater thermal comfort for staff and the community, a reduction in electricity consumption and costs, and carbon emissions. The works will also improve the structural integrity of the building and extend its longevity, whilst decreasing annual asset maintenance costs. Through undertaking this activity the following lessons were learnt: - when working in heritage buildings thorough investigation is required in order to identify any potential latent site conditions that may need to be addressed - heritage buildings can be modernised and made more energy efficient whilst still maintaining, and in some circumstances, enhancing the heritage value of the asset

HVAC PLANT AND CONTROL UPGRADES The trial of the CSIRO Automated Fault Detection and Demand Management software was successful. CSIRO have completed the development with the nominated Australian building automation company and NCC will implement the commercialised system across all remaining sites.

VOLTAGE OPTIMISATION / POWER FACTOR CORRECTION Voltage optimisation was originally scheduled to be undertaken at Summerhill Waste Management Centre, however in the period from the grant application to implementation, NCC made the decision to upgrade and expand the site. As a result, until the design and construction planning is complete, the electrical demand of the site is unknown and therefore a voltage optimisation unit could not be selected which would be appropriately sized for future requirements. Due to this, a variation to the project was made to substitute this installation with a power factor correction unit at the War Memorial Cultural Centre.

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PROJECT DEMONSTRATION AND COMMUNICATIONS ACTIVITIES

Newcastle Smart Buildings Smart Workforce has been highly successful in terms of delivering important education and communications to Newcastle City Council staff, businesses, key stakeholders and the broader community about the benefits of its energy efficiency projects initiated under the Community Energy Efficiency Program (CEEP). It has not only generated awareness about the benefits but has initiated broad, ongoing internal support of energy efficiency and resource management projects. In addition there has been an observable increase in Council staff and senior management knowledge about energy efficiency practices, associated opportunities and the increased financial and environmental benefits to the organisation. The promotion and demonstration of energy efficiency activities achieved during the life of the grant has generated internal support from Council for the provision of energy and resource efficiency mechanisms to be incorporated into future construction projects. In particular, the CEEP program has been instrumental in creating a roll-on effect which resulted in the implementation of six large-scale solar photovoltaic systems being installed on Council- owned and operated buildings, including battery storage at one facility. These successes can be attributed to the active and targeted energy efficiency promotions at each stage of the project, and communication of the associated drop in Council's electricity demand and reduction in electricity usage as a result of the CEEP program of works. To ensure that all the relevant stakeholders were effectively engaged a communications strategy was developed. The strategy had three key objectives which were to: 1. inform all Council staff and the wider community about the energy efficiency projects being undertaken by Newcastle City Council, including the resulting outcomes. 2. inform local and Australian businesses about opportunities for energy efficiency supply and project work and encourage tender submissions. 3. encourage information dissemination about Council's energy efficiency competency and lessons learnt to the Newcastle and Hunter community, councils, businesses and community organisations Australia wide. These objectives were underpinned by several key messages which formed the basis of the communications, marketing and events. Newcastle Smart Buildings Smart Workforce will: - generate significant financial and environmental benefits, whilst making Council more resilient to rising energy costs - increase the energy efficiency of large Council-owned and operated facilities. - assist Council to deliver on strategic objectives contained within the Newcastle 2030 Community Strategic Plan, specifically objective 5.4 of ‘Best practice energy and

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water efficient building and infrastructure’ and will also assist Council to meet objectives in the Newcastle 2020 Carbon & Water Management Action Plan. Newcastle Smart Buildings Smart Workforce can be improved by you: - turning off all lights and appliances when not in use - keeping the air conditioning set points at 23 in summer and 18 in winter - printing double-sided, black and white.

Newcastle City Council encourages other councils, businesses, educational institutes and community organisations to replicate similar energy management practices in their buildings: www.newcastle.nsw.gov.au/Living/Environment/Energy-Resource-Management/Council- building-upgrades/Smart-Buildings-Smart-Workforce has a wide range of supply and project opportunities for your business: visit www.tenderlink.com/newcastle

STAKEHOLDER GROUPS As outlined, effective stakeholder engagement was critical to the project's success with the energy efficiency activities and their effectiveness communicated to a wide range of internal and external stakeholders. These stakeholders were divided into distinct groups and were the focus of targeted communications, marketing mechanisms and events. These groups included: Primary internal stakeholders: - Councillors - General Manager - Executive Management Team - Director, Infrastructure - Manager, Projects and Contracts - Key service unit managers and staff - Project Steering Committee - Contracts Department (tendering process) - Electrical Services Department (tendering process) - Communications Department . Primary external stakeholders: - Department of Industry, Innovation and Science - Visitors to Council buildings being upgraded - Businesses - Local Councils: - Hunter Region (14) * - NSW (152) * - Australia wide (546) * Secondary external stakeholders: * - Newcastle Local Government Authority rate payers - Media - Community organisations - General public. (*) These stakeholders represented the sectors that can be reached as a result of broad- based marketing and communications.

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COMMUNICATION MECHANISMS AND TOOLS The energy efficiency projects implemented as part of were on high-profile Council buildings including: - City Hall - Civic Theatre - City Administration Centre - War Memorial Cultural Centre/City Regional Library - City Works Depot - Summerhill Waste Management Centre - Lambton Pool. As such, it was important to ensure that all stakeholders were well informed about the project and its energy efficiency benefits. A mix of traditional and digital mechanisms were utilised to promote the project and its effectiveness to all stakeholders to ensure that the CEEP projects were extensively communicated including: - Councillor Briefings - ClimateCam 14-sStep Framework - Staff information sessions - Internet (www.newcastle.nsw.gov.au) - Technical case studies - Intranet - Electronic newsletters - Tenders - Aerial photography library - Media - Business engagement. - Awards. In addition, the project was promoted at: - Conferences and tradeshows - Events - Smart Future Cities 2015 conference - Newcastle: Smart City, Our Future public forum The following is an overview of these mechanisms: ClimateCam 14-step Framework - Newcastle City Council's ClimateCam 14 Steps Framework was utilised to engage with staff and inform them about Newcastle Smart Buildings Smart Workforce. The ClimateCam framework is a 14-step sustainability framework that provides a strategic approach to developing energy efficiency practices, and researching and implementing projects. The Newcastle Smart Buildings Smart Workforce was integrated with Council’s ClimateCam assessment framework to encourage and develop whole-organisation involvement and consideration of energy management and

Newcastle Smart Buildings Smart Workforce – Final Report 13 reduction, and provide a project with high demonstration value and ability to be replicated by local councils, businesses, educational institutes and community organisations nationally. The Newcastle Museum was Council's pilot site for implementation of the ClimateCam Delivery Framework. Using the 14-step process, the Museum's ‘Green Guinea Pigs’ team learnt how to embed sustainability through monitoring and reporting, research and innovation, setting targets, implementing projects, and evaluation with case studies. The framework encouraged energy efficiency education, engagement, participation and action. In total, 84% of Council staff were involved in ClimateCam 14 Steps updates, workshops and project briefings. Staff information sessions - seven staff education and project information sessions were held for Council staff at a range of locations. More than 450 staff attended presentations which were provided by the general manager and project manager and presented a mechanism for staff to provide feedback and ask questions about the projects. These sessions were very effective and stimulated staff awareness and knowledge about the energy efficiency works being undertaken including project timelines, expectations for completion and benefits.

Internet - Due to its dynamic nature the Newcastle City Council internet site was utilised as one of the key forums of information about the CEEP projects. Smart Buildings Smart Workforce information is featured under the Energy & Resource Efficiency section on the site. This section also hosts the technical case studies and project overviews. Where applicable, the website URL has been referenced in communications: www.newcastle.nsw.gov.au

Technical case studies - case studies were generated to stimulate staff awareness and knowledge about the energy efficiency works. In addition, a series of case studies that focus on the different technologies associated with Newcastle Smart Buildings Smart Workforce

Newcastle Smart Buildings Smart Workforce – Final Report 14 are currently under development and have been made available on Council's website at the completion of this project. These include the following topics:  Chiller upgrade - City Administration Centre  Chiller upgrade - City Hall  LED lighting upgrade - Newcastle City Hall  LED lighting upgrade - City Administration Centre  LED lighting upgrade - Civic Theatre  LED lighting upgrade - Lambton Pool  LED lighting upgrade - Summerhill Waste Management Centre  LED lighting upgrade - War Memorial Cultural Centre  LED lighting upgrade - Works Depot  Power Factor Correction  Window upgrade - War Memorial Cultural Centre These resources will all be available for public access on the Newcastle City Council website: www.newcastle.nsw.gov.au

Intranet - Councils intranet was used extensively to promote upgrade works being undertaken for each project, to notify staff of any works that may impact access, to promote each project as it was completed and to highlight the successes. This information was featured in banner advertisements, as home page news items and in a project updates section. The intranet was also utilised to host learning programs and resources for Council staff including the establishment of a 'Portal' that provides staff with information and tools that support a whole-of-organisation approach to carbon and water management. The portal also allows staff to put forward ideas and projects. Electronic staff e-newsletter - articles were placed in Council's newsletter NovoNews, which is a regular publication communicating organisational and personal staff achievements as well as providing corporate news to all Council employees. Awareness of the projects was also generated when staff were advised of works being undertaken and any associated impacts. The articles were pivotal in promoting and generating project awareness.

Tenders - Newcastle City Council uses an electronic tendering service called TenderLink. This online tendering system streamlines the tendering process and reduces paper usage. Details of Council's tenders for the CEEP project were made available at the TenderLink site. Tender advertisements were distributed through local and national newspapers, promoted on Council’s Tender Website and industry association list. Aerial photography library - a professional aerial photographer was engaged to produce images of key Council buildings using sophisticated drone technology. These images highlighted key Council buildings where energy efficiency initiatives are being implemented. The images were used to support promotional and educational activities and to promote the additional energy efficiency projects implemented as a result of the projects success.

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Media - the media was identified as a key mechanism for communication with the general public and businesses located across the Newcastle local government area. However, dissemination of material to the media was at the discretion of the Newcastle City Council media unit. The Media Unit strategically chose to advise the media of the energy efficiency initiatives at key stages of the program, with a focus on media activity at the project's completion. The rationale being that the Lord Mayor of Newcastle may act as spokesperson for an end-of-project release.

An article appeared in the Newcastle Herald as a result of the media release (Appendix B). Whilst the journalist was actively briefed about the Newcastle Smart Buildings Smart Workforce energy efficiency initiatives being implemented by The City of Newcastle, this did not feature heavily in the article (25 May 2015): www.theherald.com.au/story/3098211/businesses-learn-efficiency-saves-money/

This release was also distributed to industry magazines including The Fifth Estate, National Local Government Focus, Local Government News, WMA Magazine, AIRAH industry magazine and the Hunter Business Review. The aim is to generate a media release when the report is finalised to promote the Smart Buildings Smart Workforce achievements.

Business engagement - the project team fielded calls from businesses and service providers located in the Newcastle local government area in response to a media article that appeared in the Newcastle Herald, 25 May 2015. This provided an opportunity to promote the Newcastle Smart Buildings, Smart Workforce energy efficiency works Council is undertaking and to direct service providers to the TenderLink access point on Council's website. The project team also attended a series of four energy efficiency workshops facilitated by Council's Energy Hunter program in an advisory capacity. They worked closely with Hunter business participants to assist them to identify and implement opportunities for their businesses to become more energy efficient, using the CEEP projects as examples. These events were extremely successful in engaging businesses on how to progress with energy efficiency projects and feedback about the assistance provided by the project team was extremely positive. Conferences and Trade Shows - Representatives from Newcastle City Council attended the All Energy conference as delegates and representatives of the Newcastle Smart Buildings Smart Workforce project team. During the course of the conference the project team discussed the CEEP project with other delegates including organisations in the trade fair. Delegates were directed to Council's website for information and updates about the project including the TenderLink website.

Events - an event was held at Merewether Surfhouse on Wednesday, 27 May 2015 at which the Lord Mayor of Newcastle provided an address to more than 75 Hunter businesses and service providers. In the address she promoted the Newcastle Smart Buildings Smart Workforce energy efficiency initiatives being undertaken with an emphasis on how these will assist Council to meet energy efficiency targets.

Smart Future Cities 2015 - a Smart Future Cities 2015 conference was held at Newcastle City Hall from 1-3 October 2015. Newcastle City Council was a founding partner to this

Newcastle Smart Buildings Smart Workforce – Final Report 16 inaugural event which was instrumental in showcasing what it means to be a smart city and the potential benefits for Newcastle and the Hunter region. This provided a unique platform for Council to promote the Newcastle Smart City Smart Workforce and its energy efficiency benefits with promotion about the 'smart technologies' component of the CEEP projects incorporated into a speech provide by the General Manager during the Opening Address and key staff who attended networking events staged at the conference as 'ambassadors'. This methodology facilitated strong awareness with businesses and academia from a range of sectors keen to learn about the initiatives being implemented by Council as part of the Newcastle Smart City Initiative. The conference was a huge success attracting 270 delegates from around Australia and more than 75 international and national experts, researchers and businesses who presented the latest findings on how to grow a Smart City. Smart Future Cities 2015 was an initiative of the University of Newcastle's Tom Farrell Institute for the Environment in partnership with Newcastle City Council and the NSW Office of Environment & Heritage. Newcastle: Smart City, Our Future - promotion of the CEEP project was initiated at a free Public Forum titled Newcastle: Smart City, Our Future, which was attended by 350 businesses and members of the public. The forum was held in the Newcastle Concert Hall on 2 October 2015, with support from Cisco and Newcastle NOW. At the forum, Council's Smart City Coordinator elaborated on the project in his keynote address. NSW Green Globe Awards - feedback about projects initiative as part of has been overwhelming positive and this was publically acknowledged when Newcastle City Council received a NSW Green Globes Highly Commended award at a gala night hosted by the Minister for the Environment and Heritage at the Art Gallery of New South Wales on 4 October 2015. The award was received in the Local Government Sustainability Category in recognition for work delivered by Council in the past 12 months including energy efficiency upgrades of council-owned buildings, implementation of a council-wide utility monitoring system and the installation of renewable energy generation at the Art Gallery and City Library. The Green Globe Awards, which are now in their 15th year, are the leading environmental awards in NSW. They recognise businesses, government, community organisations and individuals who have integrated environmental practices and resource saving initiatives into their day-to-day operations. Delivery of these items formed the basis of the communications strategy.

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OUTCOMES AND BENEFITS

The Newcastle Smart Building Smart Workforce project achieved all five objectives: 1. To improve the energy efficiency of Council facilities and buildings. 2. To encourage improved energy management practices across Council through the empowerment of staff and dedicated teams. 3. To encourage improved energy management practices across other local governments, businesses, community organisations, the education sector and the broader public based on the lessons learnt. 4. To achieve value for money. 5. Engage and encourage local industry to participate in energy efficiency projects. These objectives closely aligned with the Federal Government objectives for CEEP which were to: - support a range of local councils and community organisations increase the energy efficiency of different types of non-residential council and community-use buildings, facilities and lighting - demonstrate and encourage the adoption of improved energy management practices within councils, organisations and the broader community. The outcomes achieved included the reduction in energy consumption, utility and maintenace costs, and carbon emmissions. In addition to these benefits, upgrades of these sites have resulted in improved internal environments for staff to work in and better performing community facilities for the public to enjoy. Both project and CEEP objectives were achieved through the delivery of the two streams of the NSBSW project. The Smart Buildings component of the project aimed to deliver 14 energy efficiency activities across eight sites with the estimated annual energy efficiency improvement of 29% equating to 1,164,980 kWh and a carbon emission reduction of 1,234 tonnes CO2.This figure was reduced due to the non-delivery of activities as detailed under the ‘Project Energy Efficiency Activities’ section of this report. The adjusted estimate is an energy efficiency improvement of 25% equating to 1,002,993 kWh and a carbon emission reduction of 1,063 tonnes CO2. The post implementation results indicate that an energy efficiency improvement of 19% was achieved which equates to 763,179 kWh, a carbon emission reduction of 808 tonnes CO2 and savings of $124,069 per annum. The comparison of these results against the estimate can be seen in the graph below.

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The Smart Workforce component of the project aimed to shift the organisation’s energy management culture by providing practical workplace examples of efficient energy use, and engaging Council staff through the ClimateCam framework to change energy use and encourage improved energy management practices across the whole of the organisation. When implementing Smart Workforce, NCC focused on the/ staff located at the 14 highest consuming sites. The additional energy efficiency improvement realised at these sites was 381,152 kWh, carbon emission reductions of 404 tonnes CO2 and savings of $57,081 per annum. This was measured through Council’s utility monitoring software. Full details of the energy efficiency improvements are in Appendix A of this report with details of the delivery of the Smart Workforce component detailed in the ‘Project Demonstration and Communications Activities’ section. NCC was unable to meet the original overall energy efficiency improvement target for the Newcastle Smart Buildings Smart Workforce project. This was the result of: - non delivery of the window upgrade at the War Memorial Cultural Centre due to latent site conditions - delays with the delivery of the CSIRO Automated Fault Detection and Demand Management software at additional sites, due to the commercialisation of the system - the use of conventional chiller technology as part of City Administration Centre HVAC Plant and Control Upgrade. Although estimated energy efficiency targets were not met overall the outcome varied across different sites. Table 2 below shows a summary of actual energy efficiency improvement against targets.

Energy Efficiency Improvement % # Site Notes Estimate Actual achieved 1 Newcastle 174.46 MJ/m2 85.59 MJ/m2 49% Reduced energy efficiency Council City improvement due to the use Administration of conventional chiller Building technology as part of the HVAC Plant and Control Upgrade. 2 Newcastle City 468.34 MJ/m2 436.30 MJ/m2 93% Results within 10% of Hall estimates 3 Newcastle 11.60 MJ/patron 2.16 MJ/patron 19% Reduced energy efficiency Civic Theatre improvement due delay in lighting becoming fully operational (i.e. not yet used for full reporting period) 4 Newcastle 77.70 MJ/m2 125.30 MJ/m2 161% Increased energy efficiency Works Depot improvement due to lighting energy efficiency being greater than estimated. 5 Lambton 1.13 MJ/patron .92 MJ/patron 81% Results within 20% of Aquatic Centre estimates 6 War Memorial 109.10 MJ/m2 85.25 MJ/m2 78% Reduced energy efficiency Cultural Centre improvement due to delay in and City Library delivery of CSIRO Automated Fault Detection and Demand Management software. 7 Summerhill 43.88 MJ/m2 63.00 MJ/m2 144% Increased energy efficiency Waste improvement due to lighting Management energy efficiency being Centre greater than estimated. Table 1 - Site Activities

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To summarise the lessons learnt, as detailed under the section ‘Project Energy Efficiency Activities’, when planning energy efficiency projects at heritage sites or with third party organisations, there is a risk that delays will be experienced and appropriate plans should be put in place to reduce these risks and their likelihood of occurring. It is worth noting that the target for the Smart Workforce component of the project was exceeded. This result further supports the value of organisations complimenting technology- based energy efficiency upgrades with staff engagement activities. This can drive sustainable practices across the entire organisation and achieves greater energy efficiency improvements. The outcomes achieved included the reduction in energy consumption, utility and maintenace costs, and carbon emmissions. In addition to these benefits, upgrades of these sites have resulted in improved internal environments for staff to work in and better performing community facilities for the public to enjoy. The Newcastle Smart Buildings Smart Workforce was highly successful in terms of delivering important education and communications to Newcastle City Council staff, businesses, key stakeholders and the broader community about the benefits of its energy efficiency projects initiated under the Commonwealth Energy Efficiency Program (CEEP). It has not only generated awareness about the benefits, but has initiated broad, ongoing internal support of energy efficiency and resource management projects. In addition, there has been an observable increase in Council staff and senior management knowledge about energy efficiency practices, associated opportunities and the increased financial and environmental benefits to the organisation.

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BUDGET

Table 3 provides a summary of the final project budget including CEEP funding and contributions.

TABLE 2

Original Actual Site Activity Variation Status Budget Expenditure Complete - Over budget as cost of lighting exceeded Lighting Upgrade $105,568 $151,536.78 -$45,969 City Administration estimates Centre HVAC Plant and Control Complete - Under budget. Cost well under budget due to $1,053,106 $375,455.11 $677,651 Upgrade altering technologies when catastrophic failure occurred Lighting Upgrade $303,551 $246,292.27 $57,259 Complete - Under budget City Hall HVAC Plant and Control Complete - Under budget due to price reduction for supply $567,125 $361,064.15 $206,061 Upgrade of technology Complete - Over budget as cost of lighting exceeded Lighting Upgrade $526,725 $602,357.76 -$75,633 estimates Energy Dashboard - Civic Theatre Automated Fault $11,374 $11,363.64 $10 Over budget Detection/Tuning (CSIRO) Lighting Upgrade $163,427 $228,036.28 -$64,609 Complete - Under budget Voltage Optimisation $36,747 $21,576.70 $15,170 Complete - Under budget City Works Depot Energy Dashboard - Automated Fault $11,374 $12,313.63 -$940 Under budget Detection/Tuning (CSIRO) Lighting Upgrade $21,183 $14,291.06 $6,892 Complete - Under budget Lambton Pool Voltage Optimisation $35,976 $21,298.75 $14,677 Complete - Under budget Lighting Upgrade $135,450 $149,872.12 -$14,422 Complete - Over budget In Progress - As stated previously, this activity was War Memorial delayed and will not be delivered within funding period. Double Glazing $526,215 $13,219.97 $512,995 Cultural Centre However, NCC is fully funding the implementation of this activity at an estimated cost of $850,000. Energy Dashboard - $11,375 $12,531.64 -$1,157 Complete - Over budget

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Automated Fault Detection/Tuning (CSIRO) Lighting Upgrade $27,693 $12,264.91 $15,428 Complete - Under budget Summerhill WMC Voltage Optimisation $26,424 $0.00 $26,424 Activity not undertaken due to site expansion Administration and project management costs $286,840 $341,566.03 -$54,726 Complete - Over budget. Total $3,850,153 $2,575,040.80 $1,175,121 CEEP Grant Contribution $1,750,154 $1,216,737 $462,638

NCC Contribution $2,099,999 $1,358,304 $812,483

The expenditure varies significantly against the original budget. The majority of this variation can be attributed to two main activities and causes that include: 1. City Administration Centre HVAC and Control Upgrade – this variation equates to $677,000 and occurred due to the catastrophic failure of the existing chiller which bought about the need to rapidly source and install a replacement chiller. Because the lead time for the originally selected technology exceeded eight weeks, this time constraint forced NCC to change choice of chiller technology to a high efficiency conventional air-cooled chiller with screw compressors. The price of the alternate chiller was significantly less than the original budget and resulted in a variation.

2. War Memorial Cultural Centre Double Glazing – the value of this variation was $512,000 and was due to the discovery of a latent site condition in the form of the absence of cavity wall ties surrounding the windows. This was an unforeseen issue which resulted in the need for additional project funding by NCC. This led to the project being unable to be completed within the funding period. NCC have committed to funding the implementation of this activity to the value of $850,000 with works due to commence in May 2016 and to be complete September 2016.

The Newcastle Smart Buildings Smart Workforce project achieved value for money. The project elements delivered combined savings of $181,150 per annum at a total cost of $2.5 million, with a simple payback period of 13 years.

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PROJECT OPERATION, MECHANISMS AND PROCESSES

All activities delivered as part of the Newcastle Smart Buildings Smart Workforce project were managed by internal Project Managers using PMBOK principles and processes. A variety of service providers were used and these included consulting engineers, electrical contractors, mechanical contractors, equipment suppliers and heritage consultants. By managing projects using internal resources, Council was able to better control the outcomes and timing of projects, as well as react to issues and delays. When NCC originally scoped the activities for delivery under the Newcastle Smart Buildings Smart Workforce project, the project was intended to be undertaken using various resources from the Environment and Climate Change Services unit. However, during the early stages of the project period Council underwent a major restructure which saw the unit discontinued and the majority of staff made redundant. The result of this event was that only two staff members involved in the original application still remained at Council, with one individual assigned to deliver the project. This led to delays due to the temporary shortfall in resources to deliver activities. Whilst best efforts were made to recover from delays, ultimately the project completion was put back. NCC added additional resources to deliver activities in the final year of the project to ensure completion within the financial year. Through the lessons learnt from implementing the Newcastle Smart Buildings Smart Workforce project, NCC is now better equipped to undertake complex multi-site, multi- technology energy efficiency projects. For future projects of this nature we would undertake planning and delivery using multiple service units across the organisation. It is believed that by doing this the issues experienced resulting from the impact of organisational restructures would be minimised and this would also result in a more robust project delivery team.

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CONCLUSION

The Newcastle Smart Buildings Smart Workforce project achieved its stated objectives. This was through the delivery of energy efficiency improvement through the upgrading of high- use social, cultural and recreational facilities and key Council operational buildings and facilities. The project also delivered staff engagement activities throughout the life of the project which helped drive sustainable practices across the entire organisation and achieved greater energy efficiency improvements. The key learning's to be taken from this project are: - Lighting technology has evolved rapidly over the past decade and when selecting fittings a number of factors need to be considered. This is due to additional savings in energy efficiency and maintenance being achieved through combining high efficiency fittings with complimentary control and monitoring capabilities. - Australian designed and manufactured technology is highly efficient and with increased market penetration cost has significantly reduced. - All energy efficiency upgrades or site developments should be complete prior to power regulation activities to ensure that the selected technology can be sized appropriately. - Complimenting technology-based energy efficiency upgrades with staff engagement activities, can drive sustainable practices across the entire organisation and achieves greater energy efficiency improvements.

The Newcastle Smart Buildings Smart Workforce project is a shining example as to the value of organisations committing themselves to undertaking large scale energy efficiency improvement activities and also complimenting these technology-based energy efficiency upgrades with staff engagement activities. With this style of delivery, organisations can drive sustainable practices across the entire workplace and achieve greater energy efficiency improvements and a more sustainable business.

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DECLARATION

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APPENDICES

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APPENDIX A: ENERGY EFFICIENCY IMPROVEMENT REPORT Newcastle Smart Buildings Smart PROJECT TITLE PROJECT ID CEEP1204 Workforce FUNDING RECIPIENT Newcastle City Council DATE 30/04/2016

Site 1 Newcastle Council City Administration Building Location (address) 282 King Street, Newcastle, NSW, 2300 Type of building, facility or site Office administration building Activity Type and Measure  Upgrade of HVAC System  Lighting Upgrade Estimate methods:  Upgrade of HVAC System Energy savings provided by consultant, calculated utilising manufacturers specifications and based on the following assumptions  2150hours ( 10months 10hours, 5 days a week)

 Mean annual energy cost, $/kWh

Energy Efficiency Estimate Method  Based on ARI standard 550/590 ((existing system consumption at part load x %time at load) x (New system consumption at part load x %time at load)) / 1000 = kWh per annum savings

 Lighting Upgrade ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings Actual “Energy Efficiency Improvement” measured using NMI data Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 2,567,959 MJ per annum (713,322 kWh) Usage Mar15-Feb16 2,284,706 MJ per annum (634,640 kWh) Baseline Energy Estimate 620.38 MJ/m2 Efficiency Actual 551.95 MJ/m2 Energy Efficiency Estimate 174.46 MJ/m2 Improvement Actual 85.59 MJ/m2 Reporting Data (Measuring Energy A total area of 4139.33 m2 Efficiency and Additional Data) Daily hours of operation: 8am to 5pm (mon – fri)  Upgrade of HVAC System $1,202,736 Estimate  Lighting Upgrade $127,040 Cost of Activity  Upgrade of HVAC System $375,455* Actual  Lighting Upgrade $151,537

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Estimate TOTAL $35,174 Cost Savings Actual TOTAL $15,399*

* Reduction in cost of activity and cost savings are result of using conventional chiller technology due to emergency requirements and availability within time constraints

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Site 2 Newcastle City Hall Location (address) 290 King Street, Newcastle, NSW, 2300 Type of building, facility or site Convention Centre/offices  Upgrade of HVAC System Activity Type and Measure  Lighting Upgrade  Upgrade of HVAC System Energy savings provided by consultant, calculated utilising manufacturers specifications and based on the following assumptions  2150hours ( 10months 10hours, 5 days a week)  Mean annual energy cost, $/kWh

 Based on ARI standard 550/590 Energy Efficiency Estimate Method ((existing system consumption at part load x %time at load) x (New system consumption at part load x %time at load)) / 1000 = kWh per annum savings

 Lighting Upgrade ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings

Actual “Energy Efficiency Improvement” measured using NMI data

Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 2,881,202 MJ per annum (800,334 kWh) Usage Mar15-Feb16 2,323,401 MJ per annum (645,389 kWh) Baseline Energy Estimate 1,600.67 MJ/m2 Efficiency Actual 1,290.78 MJ/m2 Energy Efficiency Estimate 468.34 MJ/m2 Improvement Actual 436.30 MJ/m2 A total area of 1800 m2 Reporting Data (Measuring Energy Daily hours of operation: Efficiency and Additional Data) Office Areas - 8am to 5pm (mon – fri) Convention Centre - Sporadic  Upgrade of HVAC System $643,133 Estimate  Lighting Upgrade $336,625 Cost of Activity  Upgrade of HVAC System $409,264 Actual  Lighting Upgrade $284,845 Estimate TOTAL $36,970 Cost Savings Actual TOTAL $36,323

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Site 3 Newcastle Civic Theatre Location (address) 375 Hunter Street, Newcastle, NSW, 2300 Type of building, facility or site Theatre  HVAC Control Upgrade Activity Type and Measure  Lighting Upgrade  HVAC Control Upgrade Energy savings estimates provided by the CSIRO based upon research proposal utilising data from US based study in to HVAC fault detection. Estimates are 15% reduction in electricity usage of the HVAC System post any additional upgrades. (existing system consumption - %estimated Energy Efficiency Estimate Method savings) / 1000 = kWh per annum savings

 Lighting Upgrade ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings Actual “Energy Efficiency Improvement” measured using NMI data

Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 2,426,119 MJ per annum (673,922 kWh) Usage Mar15-Feb16 2,345,897 MJ per annum (651,638 kWh) Baseline Energy Estimate 20.99 MJ/Patron Efficiency Actual 18.82 MJ/Patron Energy Efficiency Estimate 11.60 MJ/Patron Improvement Actual 2.16 MJ/Patron Total Patrons for 2011 = 115,576 Total Patrons for 2015 = 124,643 Reporting Data (Measuring Energy Daily hours of operation: Efficiency and Additional Data) Office Areas - 8am to 5pm (mon – fri) Theatre - Sporadic  HVAC Control Upgrade $12,281 Estimate  Lighting Upgrade $599,353 Cost of Activity  HVAC Control Upgrade $11,364 Actual  Lighting Upgrade $589,000 Estimate TOTAL $25,414.00 Cost Savings Actual TOTAL $13,710.00

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Site 4 Newcastle Works Depot Location (address) 222 Turton Road, Waratah, NSW, 2298 Type of building, facility or site Depot  HVAC Control Upgrade Activity Type and Measure  Lighting Upgrade  Voltage Optimisation  HVAC Control Upgrade Energy savings estimates provided by the CSIRO based upon research proposal utilising data from US based study in to HVAC fault detection. Estimates are 15% reduction in electricity usage of the HVAC System post any additional upgrades. (existing system consumption - %estimated savings) / 1000 = kWh per annum savings

 Lighting Upgrade Energy Efficiency Estimate Method ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings

 Voltage Optimisation Energy savings provided by consultant, calculated utilising manufacturers specifications. The estimates are a % reduction in electricity usage post all additional upgrades applied to applicable plant and equipment. Actual “Energy Efficiency Improvement” measured using NMI data Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 2,253,528 MJ per annum (625,980 kWh) Usage Mar15-Feb16 1,452,301 MJ per annum (403,417 kWh) Baseline Energy Estimate 352.50 MJ/m2 Efficiency Actual 227.17 MJ/m2 Energy Efficiency Estimate 77.70 MJ/m2 Improvement Actual 125.33 MJ/m2 A total area of 6,393 m2 Reporting Data (Measuring Energy Daily hours of operation: Efficiency and Additional Data) All Areas (exc. Workshop) - 6am to 4pm (mon – fri) Workshop - 6am to 11pm (mon – sat)  HVAC Control Upgrade $12,281 Cost of Activity Estimate  Lighting Upgrade $188,548  Voltage Optimisation $42,480

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 HVAC Control Upgrade $12,314 Actual  Lighting Upgrade $228,036  Voltage Optimisation $22,487 Estimate TOTAL $35,239 Cost Savings Actual TOTAL $33,796

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Site 5 Lambton Aquatic Centre Location (address) Durham Road, Lambton, NSW, 2299 Type of building, facility or site Aquatic Centre (Heated)  Lighting Upgrade Activity Type and Measure  Voltage Optimisation  Lighting Upgrade ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings

 Voltage Optimisation

Energy Efficiency Estimate Method Energy savings provided by consultant, calculated utilising manufacturers specifications. The estimates are a % reduction in electricity usage post all additional upgrades applied to applicable plant and equipment. Actual “Energy Efficiency Improvement” measured using NMI data Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 2,116,796 MJ per annum (587,999 kWh) Usage Mar15-Feb16 1,990,492 MJ per annum (552,914 kWh) Baseline Energy Estimate 15.35 MJ/Patron Efficiency Actual 14.44 MJ/Patron (based on 2011 figures)* Energy Efficiency Estimate 1.13 MJ/Patron Improvement Actual 0.92 MJ/Patron (based on 2011 figures)* A total of 137,879 patrons in 2011 The total number of patrons in 2015 is unknown as Reporting Data (Measuring Energy Council have leased out the facility and operational Efficiency and Additional Data) control. Daily hours of operation: All Areas - 6am to 5pm (closed July-August )  Lighting Upgrade $23,840 Estimate  Voltage Optimisation $42,422 Cost of Activity  Lighting Upgrade $14,291 Actual  Voltage Optimisation $21,,298 Estimate TOTAL $6,590 Cost Savings Actual TOTAL $7,985

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* Unable to provide 2015 figures as Council have leased out the facility and operational control.

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Site 6 War Memorial Cultural Centre and City Library Location (address) Laman Street, Newcastle, NSW, 2300 Type of building, facility or site Library/office  HVAC Control Upgrade Activity Type and Measure  Lighting Upgrade  Double Glazing *  HVAC Control Upgrade Energy savings estimates provided by the CSIRO based upon research proposal utilising data from US based study in to HVAC fault detection. Estimates are 15% reduction in electricity usage of the HVAC System post any additional upgrades. (existing system consumption - %estimated Energy Efficiency Estimate Method savings) / 1000 = kWh per annum savings

 Lighting Upgrade ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings Actual “Energy Efficiency Improvement” measured using NMI data Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 1,687,125.60 per annum (468,646 kWh) Usage Mar15-Feb16 1,400,254.27 per annum (388,959 kWh) Baseline Energy Estimate 501.37 MJ/m2 Efficiency Actual 416.12 MJ/m2 Energy Efficiency Estimate 109.10 MJ/m2** Improvement Actual 85.25 MJ/m2 A total area of 3,365 m2 Reporting Data (Measuring Energy Daily hours of operation: Efficiency and Additional Data) All Areas - 8am to 5pm (mon – fri)  HVAC Control Upgrade $12,281 Estimate  Lighting Upgrade $150,426 Cost of Activity  HVAC Control Upgrade $12,532 Actual  Lighting Upgrade $149,872 Estimate TOTAL $16,896** Cost Savings Actual TOTAL $12,875

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* Activity not undertaken due to delays experienced as a result of latent site condition as detailed on page 10 of this report. ** Estimate reduced to account for non delivery of Double Glazing activity.

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Site 7 Summerhill Waste Management Centre Location (address) 141 Minmi Road, Minmi, NSW, 2287 Waste Management Facility – areas upgraded treated as Type of building, facility or site Office Building  Lighting Upgrade Activity Type and Measure  Voltage Optimisation*  Lighting Upgrade ((existing fitting Watts - new fitting Watts)x hours of use per annum) / 1000 = kWh per annum savings

 Voltage Optimisation

Energy Efficiency Estimate Method Energy savings provided by consultant, calculated utilising manufacturers specifications. The estimates are a % reduction in electricity usage post all additional upgrades applied to applicable plant and equipment. Actual “Energy Efficiency Improvement” measured using NMI data Energy Measurement Method/Tool Ausgrid Webgraphs – Actual certified NMI data Baseline Energy Mar11-Feb12 553,345 MJ per annum (153,707 kWh) Usage Mar15-Feb16 475,165 MJ per annum (131,990 kWh) Baseline Energy Estimate 445.89 MJ/m2 Efficiency Actual 382.89 MJ/m2 Energy Efficiency Estimate 43.88 MJ/m2 Improvement Actual 63.00 MJ/m2 A total area of 1,241 m2 Reporting Data (Measuring Energy Daily hours of operation: Efficiency and Additional Data) All Areas (exc. Weigh bridge) - 6am to 4pm (mon – fri) Weigh bridge - 6am to 4pm (mon – sun)

Estimate  Lighting Upgrade $30,768 Cost of Activity Actual  Lighting Upgrade $12,264 Estimate TOTAL $2,575** Cost Savings Actual TOTAL $3,981

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* Activity not undertaken due to planned site upgrade as detailed on page 10 of this report. ** Estimate reduced to account for non delivery of Voltage Optimisation activity.

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Delivery Program 2013-2017 1