Minutes of the Annual Meeting of Colburn Town Council Held on Monday 15Th May 2017 at 6 Pm Colburn Village Hall

MINUTES OF THE ANNUAL MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 15TH MAY 2017 AT 6 PM COLBURN VILLAGE HALL

PRESENT Mayor: Melanie Bell (Chair) Councillors: Keith Chadwick, Angela Dale, Helen Grant, Jag Sharma, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright Clerk Philippa Graves

APOLOGIES Cllrs Lynn Nassau (unwell), Stuart Styles (agreed leave) & District Cllr Bev Partridge. Deputy Clerk Angela Pickersgill (holidays).

1. ELECTION OF MAYOR Cllr Chadwick proposed Cllr Melanie Bell, seconded by Cllr Thirlwell and was duly unanimously re-elected. She signed the Acceptance of Office and continued the position of Chairman at the meeting. A vote of thanks was given to Cllr Bell for her work in the past year where she had continued to raise the profile of Colburn at many more functions; she had been well received and was a good advocate for the ward.

2. ELECTION OF DEPUTY MAYOR Cllr Dale proposed Cllr Grant, seconded by Cllr Chadwick and Cllr Sutterby proposed himself, seconded by Cllr Wright. A paper vote was taken and Cllr Helen Grant was re-elected to the position of Deputy Mayor.

3. REPORTS FROM MEMBER REPRESENTATIVES FROM COMMITTEES AND ORGANISATIONS Cllr Grant had supplied written reports on Colburn Community Primary School and Colburn Village Hall which had been circulated with the agenda. Taken as read. The clerk had made a mistake in regard to the Primary School to which Cllr Sutterby had been appointed representative. Allotments Report - currently all 20 allotment plots are taken up with keen amateur growers. As well as the long standing plot holders there are a couple of new people who are showing plenty of enthusiasm in getting the plots established how they want them including a couple of ex-Ghurkhas. At the moment a few people are showing interest in obtaining an allotment. We have a waiting list up and running which currently has 3 people awaiting a plot to become vacant, the Secretary knows of a couple more who will be forwarding letters in the next couple of weeks. Only Colburn Ward residents are considered for an allotment plot. People from outside the Ward are directed to their own Parish Councils for assistance. AGM was on 1st February 2017 and was well attended by the majority of plot holders. The problems with the bank account at Yorkshire Bank have now been sorted, and the Treasurer, Chairman and Secretary all have access to the account. Cllr Dale commented on the above report. Firstly vandalism was a problem because the back fencing was inadequate and may need attention this year. Secondly, with a growing population in Colburn more space was required as the wait list grew longer. The clerk to write to Gary Hudson (area D on Local Plan was mentioned).

Minutes from the Joint Burial Board meetings are circulated as well as minutes from the Planning and Open Spaces/Play Parks Sub-Committees to all councillors as the meetings take place during the year.

4. APPOINTMENT OF COMMITTEE MEMBERS The following committee representation was unanimously agreed for the forthcoming year: Committees: Colburn Primary School Governors Cllr Gareth Sutterby Joint Burial Authority Cllrs Keith Chadwick, Angela Dale & Charlene Thirlwell Allotments Association Cllr Melanie Bell Yorkshire Local Councils Association Cllr Steve Wright to be nominated Citizens Advice Bureau Cllr J Sharma Village Hall Management Committee Cllr Helen Grant

Cllr Melanie Bell to chair meetings of Sub-Committees when available: Planning Sub-Committee (small planning applications) Cllrs L Nassau, G Sutterby, M Ward & S Wright All large scale developments are discussed by the whole Town Council.

Planning and Open Spaces/Play Park Sub-Committee Cllrs K Chadwick, A Dale, H Grant & C Thirlwell Meetings held most months to which all councillors are invited.

5. STATEMENT OF ASSURANCE BY MEMBERS OF THE COUNCIL FOR THE ANNUAL RETURN A copy of the Statement of Assurance had been circulated with the Agenda to each Councillor. It was RESOLVED that the Statement of Assurance be signed by the Chair.

6. APPROVAL OF ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2017 FOR AUDIT A copy of the Accounts for the year ended 31st March 2017 together with an Asset Register, list of Section 137 payments, breakdown of general administration costs, explanation of variances and a financial risk management assessment had been sent with the Agenda to each Councillor. It was RESOLVED that the full Accounts information be approved and formally adopted by Colburn Town Council for audit. Sarah Pearson, Technical Recorder MOD, had agreed to undertake the Internal Audit.

7. AGREEMENT OF MAYOR’S ANNUAL ALLOWANCE FOR 2017/18 It was RESOLVED that the Mayor’s annual allowance should remain at £1500. Purchase of event/social occasion tickets are made by the office and mileage/travel costs are additional expenses paid on production of receipts. Cllr Dale proposed that the Deputy Mayor receive a nominal sum of £200 to help with their expenses which was seconded by Cllr Bell. It was RESOLVED to make an annual payment of £200 to the Deputy Mayor.

8. ARRANGEMENT OF THE DATES OF MEETING FOR 2017/18 The meeting on the third Monday of the month was to be continued and the Clerk had produced a list of dates for the year: 19 June, 17 July, 18 September, 16 October, 20 November, 18 December (precept setting). 2018 - 19 January, 19 February, 19 March, 16 April and 21 May. It should be noted that the April and May dates may change due to Easter, Bank and school holidays.

The meeting ended at 6.30 pm. MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 15th MAY 2017 FOLLOWING THE ANNUAL MEETING AT COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Keith Chadwick, Angela Dale, Helen Grant, Jag Sharma, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright Clerk: Philippa Graves

There were 8 members of the public present.

CLOSED SESSION ON SOCIAL MEDIA moved to end of meeting

1. APOLOGIES –Cllrs Lynn Nassau, Stuart Styles (agreed absence), District Cllr Bev Partridge & Deputy Clerk Angela Pickersgill Invited but no attendance – District Cllr W Glover

2. COUNCILLOR “DECLARATION OF INTERESTS” –Cllr Grant, item 11, additional weekly pick up of Village Hall waste bin for Play Park/Open Spaces waste.

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 10th April and minutes of the Play Park and Open Spaces Sub-committee meetings held on 9th May (circulated at meeting) were approved as a true and correct record and were signed by the Mayor.

Matters arising – From page 1, Defibrillators for Colburn Ward – a quotation for the electrical work to install defibrillators at Colburn Sports Centre, Alpha Dental Surgery and Colburn Village Hall had been received, £493.41 + VAT. The electrical work has been carried out and Dave Jones has installed the defibrillators. On line registration now required for extended warranty – Deputy Clerk to action. Cllr Dale mentioned that the Defibs need “custodians” to regularly check they are intact and working. Any resident or councillors can take responsibility and will be supplied with a crib sheet to follow. The British Heart Foundation supplies Training DVD’s which can be used by any community group and the Afternoon Teas could be a useful event. There is one heated indoor cabinet which can be given to a community group.

From page 1, HGV parking in Easton Way and Walkerville Industrial Estate – Cllr Chadwick had noted the 7.5 tonne exemption sign therefore large vehicles should not be entering and parking unless on business which he had pointed out to the local Police Team. The police confirmed that they patrol the area and give out the RDC leaflets advising them of the prohibition but the majority of the drivers are not in a position to move on due to the TACO restrictions. Cllr Grant to take up with Highways and clerk to contact police.

From page 3, RDC & Boundary Review – RDC’s plan would be presented to Full Council and the agreed plan sent to the Boundary Commission. The Commission will send out a consultation on the plan to all parish/town councils at the end of May and that will be the vehicle for the Town Council’s response to RDC’s plan.

From page 4, AOB – take out ‘Coronation‘ before Park Run project. The runs will start from Richmond Racecourse on 3rd and 17th June. Volunteers for steward, please contact Jag Sharma.

From Open Spaces meeting – litter pick of Business Park received good feedback. Cllr Sutterby felt that the businesses should be asked to support next time as a quantity of rubbish was found in their area of the Park. Austin Gordon already arranged a litter pick at Sports Centre on 4th June 9 – 1 pm. He will also support planned 19th July litter pick. Dog bins – Sally Dixon and Dog Warden have agreed for a dog bin to be sited down Back Lane towards Colburn Village since there are bins near Beckside at Albermarle and this is a popular dog walking route. A bin cannot be

- 1 - placed between Bluebell Walk, Woodside Chase and Business Park as the bin would be too far away for collection or too near to the houses. Sally is investigating a suggested bin on the verge opposite Colburn Lodge near the entrance to the Business Park into which the bin lorry could stop and turn.

4. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW TRAFFIC LIGHT UPGRADE Due to a communication confusion Neil Linfoot was not present but a meeting had taken place at 9.30 pm on 9th May with Cllrs Dale and Grant where it was decided to remove the existing planters and install a new bench. An update for 12th May was circulated at the meeting and on the website. Residents noted the inactivity on the site and queried the 7th July finish date as they had heard rumours of a September end date. Cllr Grant was having a meeting the next morning and would take up the end date question. Residents were extremely worried at any further extension and Cllr Grant suggested that every business owner should make a claim against the construction company. The clerk to clarify the free car parking status which was guaranteed until the end of May with RDC. Residents asked about whether there were penalties for late completion under the contract and Cllr Grant confirmed she would ask the question. Neil Linfoot would be asked to attend the June meeting with an update.

5. POLICE MATTERS The following report for period 10th Apr to 14th May was circulated at the meeting. Crime reported for the period 18; crime reported for same period 2016 was 24. 1 Autocrime – theft of number plates from a coach. 1 Burglary – a games console has been stolen from a house. 10 Criminal damage – 2 offences involve damage cause on the Colburn Business Park, 2 offences have been reported as part of a neighbour dispute, a CRD was issued to resolve one of these. 1 offence can to light as part of further ASB at the leisure centre; a local young person has been interviewed and the case is with the Youth Justice Service for a disposal decision. 3 Violence – enquiries are ongoing in relation to these offences. 2 Theft – both are offences involving theft from shop and enquiries are ongoing. 1 Fraud/Forgery – a male has reported being scammed by a loan company, the matter was referred to Action Fraud. 1 Drugs – a male was arrested following a stop search for drugs.

Anti-social Behaviour –36 reports (18 in the same period 2016). There is an ongoing issue with anti-social behaviour stemming from the Business Park. Young people are using the area to drink and there are associated issues with minor damage etc. The Police was taking a proactive approach in relation to this as we do not want matters to get to the level that it did last year at the same location. The location remains on the patrol plan and is visited by NPT staff regularly. A number of persons have been issued dispersal notices effectively banning them from the area for a period of time. A number of people have been interviewed under caution for the offences and decisions are being made as to how they will be dealt with. The police are also exploring options in partnership with RDC, these could include use of Community Protection Notices and/or Public Spaces Protections Orders. Some of the ASB has spread into the main estate and similar approaches are being adopted here. Parents have also been spoken to. Cllr Dale reported on an unfortunate ASB Library incident where the new volunteers were intimidated and the police called.

A resident complained yet again about the poor response to the 101 service with an unhelpful attitude from the responder. It was agreed to invite Inspector Gee to the next meeting to discuss various police matters.

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National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111 In an emergency or where a crime is in progress always call 999. Contact details - PC 138 Gary Treweek [email protected] PCSO 3556 Angela Kay [email protected] PCSO 6602 Katie Whitehead [email protected]

If you wish to speak to a member of the team by phone please ring 101, option 2 and ask for the person you wish to speak with using their collar number as above 138, 3556 or 6602.

6. NEIGHBOURHOOD PLAN UPDATE Cllr Dale had collated the replies received from the returned leaflets ready for the meeting held on Thursday 11th May with Callum McKeon and Chloe Lewis in the Village Hall. As there were only 61 responses, this was insufficient support to set up a Neighbourhood Plan. On a positive note, people with suitable skills had been identified which could be used to create a Community Action Plan. Cllr Wright was still concerned about the Community Infrastructure Levy (CIL) which should be available to the locality where new houses are being placed (15% or 25% if a Neighbourhood Plan is in existence). Cllr Dale confirmed what Callum McKeon had said on 11th May meeting that this was a government scheme which was being reviewed and might not continue. It was a process that RDC had started work on (it was similar to the Local Plan) but had a year to complete and be accepted. Callum McKeon had also confirmed that the conditions for the Social Fund would remain at 30% of the project grant with the claimant needing 70% of the cost upfront. This fact gave rise to the question of how could Colburn as a community obtain funding in the future as the various community groups (church hall, village hall, sports centre) and the Town council itself did not hold reserves of money on which to base a grant application.

It was RESOLVED to ask RDC for the following:- a) The amount of money RDC has received from the New Homes Bonus for the last 2 years (2014-15, 2015-16) b) How much money has benefitted Colburn in the form of grants such as COF, GAP, Small Business grants since 2013? c) Colburn Town Council should produce a costed out “wishlist” of improvements and additional amenities which they feel are necessary for the increasing number of residents. This could include improvements to the church & village halls, sports centre building and pitches, provision of allotments. Clerk to liaise with Chloe and Sam at RDC. Callum McKeon had offered to attend a Town Council meeting to discuss such issues but a firm plan needed to be prepared in advance.

7. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant was congratulated on her re-election. There was little new to report but she had been appointed as Vice Chair to the Care & Independence Committee, work in the social sphere which interests her. Discussion on White Shops A6136 upgrade covered under item 4.

8. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN No report received from District Cllr Glover. Cllr Partridge – Full council of RDC have submitted their proposal of 24 members to the Boundary Commission and if accepted, parish/town councils will be consulted formally on the planned reduction.

Cllr Dale – Full Council meeting on Tues 16th May. She made the point that there are 3 District Councillors for the ward and as a Town Councillor, she was happy to take the concerns of residents to RDC meetings. She encouraged residents to contact both Cllrs Glover and Partridge when they had issues so that they too were aware of the feelings of residents particularly during this time of large scale house expansion. Contact details on RDC website. The clerk to ask Colin Dales about the car parking ticket machine and how much money has been paid incorrectly during the current free parking period.

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9. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES Present membership – Cllr Mel Bell as chair of both sub-committees Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright

a. Play Park & Open Spaces Sub-Committee – No date for next meeting as yet.

b. Joint Burial Board – minutes of meeting Thurs 27th April had been circulated by email. Annual meeting arranged for Thursday 18th May at 6 pm. New TC representatives emailed to clerk.

c. Garrison Area Partnership – Latest meeting held on Thurs 16th March at 6.30 pm at Tesco’s Store, Catterick Garrison.

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 17/00296/FULL Planning Permission for Two Storey Extension to Side & Rear of existing Dwelling at 39 Cleveland Road, Colburn DL9 4JR (closing date 25 May 2017)

RDC decisions:- – none

10. CORRESPONDENCE – Corporate Peer Challenge Richmondshire DC – 2nd – 4th November 2016 Feedback Report circulated at the meeting.

11. FINANCIAL MATTERS –

Waste Removal from Play parks and Open Spaces – the large Village Hall bin is being filled with Town Council rubbish and there is a need for an additional weekly pick up as required at a cost of £10.30 to RDC. It was RESOLVED to pay for additional pick ups as required particularly during the warmer summer months when the parks are used more frequently.

Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures:

Deputy Clerk re-imbursement – office telephone £45.99 United Carlton Office Systems – Apr copier charge £34.87 Many Bookkeeping Services May Payroll £15.00 Colburn, Hipswell & Scotton Joint Burial Authority – Precept 2017/18 £3744.00 Wel Medical – 4 Defibrillators + cabinets £6080.40 Zurich Insurance – renewal June 2017 – May 2018 £384.46 Clerk’s salary May (+3 hrs) £520.05) Re-imbursements – mileage £13.20) Copy paper and sellotape £5.25) Envelopes £7.00) £545.50 Deputy Clerk’s salary May (+4 hrs) £357.28) Trophy engraving £6.99) £364.27 Robertson’s Garden Services – 10th Apr –12th May 4 weeks 72 hrs £1080.00 Green waste Colburn Village £30.00 £1110.00 Liam Jaques – litter picking 12 hrs £120.00 United Carlton Office Systems – May copier charge

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12. DATE OF NEXT MEETING: MONDAY 19th June 2017 at 6.15 pm followed by Mon 17th July at 6.15 pm.

13. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Ward – gave apologies for 19th June meeting in advance. Cllr Dale – Fri 19th May Show “What memories are made of” at Village Hall, £5 adults, £3 children Build our Wall Afternoon Tea charity event on Sat 10th June in aid of Village Hall WAGS Choir fundraiser for Jack Weaver fund on Fri 16th June at Village Hall End of July – Gardening Competition, details to be published

Member of public asked for different categories in the Gardening Competition and for different judges suggesting Barry Robertson, Maintenance Person, as a new face to add to the panel.

Both Cllrs Jag Sharma & Michael Ward left the meeting at this point as it was late.

Closed private session for discussion on Social Media (no public present) The Chair reported that the agreed meeting between herself and another councillor had not taken place due to someone leaking the information from the closed meeting held on 10th April. The absent councillor had refused to meet the chair and shown rude and aggressive behaviour to the Deputy Clerk in the Town Council office witnessed by other people in the Village Hall at the time. It was RESOLVED to refer the both behaviours as unacceptable to RDC under a Code of Conduct complaint.

There being no further business the meeting closed at 9.15 pm.

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 19th JUNE 2017 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Keith Chadwick, Angela Dale, Helen Grant, Jaga Sharma, Stuart Styles, Gareth Sutterby, Charlene Thirlwell & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 11 members of the public present together with District Cllrs Bev Partridge & William Glover. Cllr Styles was welcomed after his return from agreed absence.

1. APOLOGIES –Cllrs Lynn Nassau & Michael Ward

2. COUNCILLOR “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING Cllr Sutterby questioned the “closed session” section of the monthly minutes and a further discussion took place at the end of this meeting – see last paragraph.

It was RESOLVED that the Minutes of both the Annual Meeting and regular monthly meeting of the Town Council held on 15th May were approved as a true and correct record and were signed by the Mayor. Amendment to monthly meeting on 15th May – Cllr Sharma was the contact for the Park Run at Richmond Racecourse on 3rd June. He also left early before the closed session together with Cllr Ward.

Matters arising – Annual Meeting – item 3 further allotment land question to Gary Hudson, Open Spaces RDC – Gary did not believe that the Council can request a developer to provide allotments as part of a planning condition as they are used by specific individuals. Play parks and open spaces areas can be provided as they are used by the whole community. He suggested contacting local land owners for suitable sites within the ward. Regular meeting – item 8, page 3 – email response from Gary Hudson that the ticket machine has been out of service since the start of the free period and will remain until 30 November 2017. No money has been collected (email circulated with agenda). It was noted that the machine had been covered by a plastic notice which due to high winds and rain had on occasions been blown away and people had been seen putting money into the machine.

4. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW TRAFFIC LIGHT UPGRADE Neil Linfoot referred to the meeting held last week for the Business owners at the White Shops at which Rishi Sunak MP and Cllrs Helen Grant and Angela Dale attended. He was moving the traffic lights closer on a quicker cycle to the original point to make a shorter distance and therefore improve the flow of traffic. He circulated maps and explained the works. In answer to questions Neil stated they were waiting for Vodaphone to move cables (agreed 9th & 14th July) but would start curbing next week. They cannot undertake any digging work until all underground services are moved. Additional bids for money were being made, the extra costs were not coming out of NYCC funds. The scheme was a joint NYCC/RDC effort with NYCC taking the lead role.

Cllr Dale noted that Rishi Sunak had rushed to the meeting following the swearing in of members of Parliament and he was proposing to discuss options for supporting business owners with RDC ie continued free parking for a further year after November 2017 which has already been agreed. He would also take forward the question of compensation with the Utility companies as NYCC are not the organisation to claim from.

The end date of 24th November was 17 weeks after the Vodaphone completion and this was questioned. In view of the problems that have arisen, Neil wanted to allow sufficient time for any ground problems to be alleviated; they had found a gully lead broken which needed work for example. New tarmac was shown on red on the maps and he was hoping to re-surface from the Spar roundabout to the Back Lane junction but this would only happen if he could reduce current bills from the Utility companies and make overall savings. Grants did not cover statutory schemes and

- 1 - Highway work is part of a statutory responsibility. Cllr Dale noted her disappointment as the original scheme had covered full re-instatement to the whole area and not just the traffic light junction.

Cllr Thirlwell, supported by the public, noted that the 20 mph signs were being ignored through the Albermarle estate because drivers know they are not legally enforceable. It was still a major rat run with buses, tractors and some HGV’s coming through. The public were leaving their cars parked on the street to make it more difficult to pass through and slow down the traffic. Neil agreed to ask his engineers for further solutions and signage.

Neil Linfoot was thanked for his attendance and left the meeting.

5. REPORT FROM AUSTIN GORDON, RICHMOND LEISURE TRUST ON COLBURN LEISURE CENTRE Austin introduced Gary Dale, new Centre Manager from 20th May who had previously been a Duty Manager at Richmond Swimming Pool. He circulated a report on the recent key developments confirming that Rugby was a growing activity and the Centre had received landscaping work from Persimmon, builders of the adjacent Colburn Walk development. He wanted to develop links with church, library, children centre, military and the Town Council and they would be running an Open Day in September to promote the Leisure Centre and all aspects of Colburn life. The Centre would like to have football teams back again but the Junior team is currently disbanded. A bid for improving the gym would be submitted to the Social Fund. Austin and Gary were thanked for their attendance and they left the meeting.

6. POLICE MATTERS Information on improving the 101 service was circulated to the public at the meeting and councillors previously by email. Five key measures will be put in place over the next few months including a more robust process of recruitment for officers to the control room and for crime recording to be taken out of the control room to free up call- handler time.

The following report for period 15th May to 17th June was circulated at the meeting at which PCSO Angela Kay attended. The item was taken early before item 4 to allow PCSO Kay to return to duties. Crime reported for the period 13; crime reported for same period 2016 was 21. 1 Autocrime – this was thought to be the attempted theft of parts from a vehicle but on further investigation it was found not to be the case. 1 Burglary – a games console has been stolen from a house. 4 Criminal damage – these offences have included damage to a house window and car windscreen, graffit to the new building houses on Woodside Chase and damage to rocks from a rockery. Investigations are ongoing. 6 Violence – these have involved a dog bite, 2 domestic assaults for which one person has been interviewed under caution and a decision is being sought about prosecution and one person received a caution. 3 offences have come about as a fall out amongst friends. 1 Theft – this involves the theft of a bike. The suspect was arrested and has been charged with the offence. 1 Sexual – this is a sexual offence between young people. A male has been arrested and the case is still under investigation.

Anti-social Behaviour –25 reports (40 in the same period 2016). There is an ongoing issue with anti-social behaviour stemming from the Business Park. Young people are using the area to drink and there are associated issues with minor damage etc. The Police was taking a proactive approach in relation to this as we do not want matters to get to the level that it did last year at the same location. The location remains on the patrol plan and is visited by NPT staff regularly. A number of persons have been issued dispersal notices effectively banning them from the area for a period of time. A number of people have been interviewed under caution for the offences and decisions are being made as to how they will be dealt with. The police are also exploring options in partnership with RDC, these could include use of Community Protection Notices and/or Public Spaces Protections Orders. Some of the ASB has spread into the main estate and similar approaches are being adopted here. Parents have also been spoken to. Ward Surgeries PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them. Saturday at 10.30 – 11.30 pm on 15th July Saturday at 10.30 – 11.30 on 12th August & 16th September

- 2 - North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message. It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team.

If you wish to speak to a member of the team by phone please ring 101, option 2 and ask for the person you wish to speak with using their collar number as above 138, 3556 or 6602.

7. COMMUNITY ACTION PLAN DISCUSSION TO INCLUDE “WISHLIST” OF FUTURE AMENITIES Since the demise of the Neighbourhood Plan, the Community Action Plan will be updated and the Town Council should create a list of amenities that it would like to see being developed within the ward to discuss with RDC. The unfavourable conditions of the current Social Fund had been brought up at the Corporate Board but there would be no changes. Cllr Chadwick had produced a good proposal for a Skate Park, Cllr Grant had also put forward a Skate Park and a Market area and Cllr Dale was working on a plan. All ideas to be emailed to the office by Friday 30th June.

RDC had supplied a document as requested on funding through RDC showing the total amount to allocate and the number of projects supported in Colburn from 2013 to current. Cllr Sutterby produced a sheet disputing the amount received in Colburn ward on the basis that several figures were duplicated and instead of the £686,377.73 he believed the figure to be £177,135.63 (his sheet circulated at meeting). The office was asked to send Cllr Sutterby’s calculations to RDC for their comment.

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT Cllr Angie Dale requested to become a co-opted member of NYCC Area Committee which was agreed and her nomination was forwarded to County Hall. County Councillor Grant gave an update on some of the issues with which she had been involved – Primarily she had been much involved with meetings connected with the A6136 delayed works at the White Shops upgrade. There had been site meetings, meetings with residents and business owners including requesting involvement from Rishi Sunak MP. The matter had been raised at NYCC Full Council and she urged members of the public to make their concerns known to the Executive member Don McKenzie whose details are available on the NYCC website.

The reported damaged road surfaces at the two mini roundabouts had been temporarily filled. Repairs made to the retaining wall at Hildyard Row toilets and overgrown shrubbery at Colville snicket and at Evergreen Avenue had also been reported (full email circulated at meeting).

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Partridge – Scrutiny meeting this Thursday 22nd June. Boundary Commission work delayed by national election but a response is expected later this week. Lifeline services are being reviewed as there is a fall-off in take-up; how the services are being advertised is a key point. It had been noted at a RDC meeting that there were good sales of newly built properties in Colburn denoting it was a desirable area in which to live.

Cllr Dale – spoke on the CCTV in Richmond discussion accessing support from the Capital Fund and possibly the owners at White Shops could look at this type of funding or the Economic Fund. Planning Committee meeting at beginning and end of July before August recess. Cllr Glover – in attendance, nothing to report.

- 3 - 10. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES Present membership – Cllr Mel Bell as chair of both sub-committees Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright

a. Play Park & Open Spaces Sub-Committee – latest meeting held Thurs 15th June at 9 am.

b. Joint Burial Board – Annual meeting held on Thursday 18th May at 6 pm.

c. Garrison Area Partnership – Latest meeting held on Wed 31st May at 6.30 pm , Back Room Colburn Village Hall. Minutes of 16th March circulated by email.

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 17/00319/OUT Planning Permission for Erection of up to 2 Dwellings at land to Rear of 27-35 Chestnut Crescent, Colburn DL9 4JR (closing date 6 June 2017). Concerns expressed over drainage as Area Drainage Plan still in progress and results not yet know. 17/00305/FULL Planning Permission for Single StoreyExtension to Side and Rear of Dwelling at 54 St Cuthberts Avenue, Colburn DL9 4NT (closing date 8 June 2017). 17/00339/FULL Planning Permission for Two Storey Extension to rear to provide additional living space to ground floor and one additional bedroom with ensuite and an enlarged Family Bathroom to First Floor at 3 Castleton Road, Colburn DL9 4JU (closing date 9 June 2017)

RDC decisions:- – Passed 17/00166/FULL Full Planning Permission for conversion of Integral Garage to form a Habitable Room at 14 Bluebell Walk, Colburn DL9 3WB (passed 3 May 2017) 17/00173/FULL Full Planning Permission for Conversion of Garage to a Dining Room at 10 Bluebell Walk, Colburn DL9 4WB (passed 3 May 2017)

Cllr Dale left the meeting before this debate as she sits on the RDC Planning Committee

Re-submitted application for Outline Residential Development (up to a max of 170 units) at land North East of Somme Barracks, Horne Road, Colburn DL9 4JR (closing date 30 June 2017 now moved to 10th July). The Planning Statement Addendum containing the original reasons for refusal and in Section 6, the MOD response to reasons for refusal was circulated by email to members as the whole documentation was too big to print out.

Despite the response from the MOD to the 3 reasons for original refusal of this application, members did not feel the criteria had changed. Cllr Glover supported the objectors as this was a greenfield site outside of the core strategy area and there was land released near Sour Beck which could be used. Cllr Sutterby challenged the public transport information as there were few buses, it was linear development towards Tunstall and there were drainage problems since SUDS could not be used on this site. It was RESOLVED for the Planning Sub-committee to write 2 letters; one responding to the Planning application addressed to Peter Featherstone and one letter to be read out at the Planning meeting held at the end of July.

Cllr Glover confirmed that the Core Strategy was being currently revised which would include discussions with MOD for their long term development plan for Catterick Garrison but emphasised that this application was submitted under the current Local Plan and Core Strategy.

The public bar 2 and District Cllrs left at the end of this item and the meeting continued.

11. CORRESPONDENCE – a) Cllr Chadwick had attended a meeting with Yorkshire Water recently at which transport in and out of the Colburn works had been discussed. At present, the restrictions are between 8-9 and 3-4 pm to avoid the school on Colburn Lane. Suggestions were made that if smaller wagons, having left the roundabout, turned right onto Forest Drive and followed the bus route this would be an improvement with larger wagons remaining restricted. YW request the view of the Town Council on this suggestion. The proposal was agreed in principle but the Manager at the Works must write to the Town Council to make a formal request so that the agreement is clear and recorded.

- 4 - Broken fence on Forest Drive, which is allowing large amounts of fly tipping, has been surveyed and contractors will make repairs.

Investigation works for Area Drainage Plan on going and awaiting results which will be reported to Town Council as soon as known. Since YW cannot legally refuse any connection by law, all additional building will put a strain on the network so it is important for the Town Council to remind RDC of this and scrutinise all major developments.

Any problems with flies in the hot weather that are attracted to the works can be reported to Cllr Chadwick or call Yorkshire Water as they have steps to reduce the problem (full email circulated with agenda).

12. FINANCIAL MATTERS – Grant request for Assisted Shopping &Internet Home Shopping for the Elderly & Disabled from St Johns Community Centre – no specific sum requested, details in letter circulated with agenda. It was RESOLVED to make a grant of £300 to support this good scheme.

Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures:

United Carlton Office Systems – May copier charge £30.00 B&S Chains Ltd – new cradle swings Piper Hill £350.18 Many Bookkeeping Services JunePayroll £15.00) 1st quarter PAYE £169.60) £184.60 Cllr Melanie Bell – Mayor’s Allowance 2017-18 £1500.00 Cllr Helen Grant – Deputy Mayor’s Allowance 2017-18 £200.00 Sarah Pearson - Internal Audit £65.00 Calico UK – domain name annual fee £36.00 Proludic – parts for Grange Road equipment £34.58 Clerk’s salary June (+4.5 hrs) £532.56) Re-imbursements – mileage £20.90) Deputy Mayor Chain repair £5.00) Copy paper £8.00) £566.46 Deputy Clerk’s salary June (+0 hrs) £320.32 Robertson’s Garden Services – 16th May –9th June 4 weeks 80 hrs £1200.00 United Carlton Office Systems – June copier charge

13. DATE OF NEXT MEETING: MONDAY 17th July 2017 at 6.15 pm followed by Mon 18th Sept at 6.15 pm.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Sutterby – play area in The Chase not owned by Town Council was in a poor state of cleanliness. Office to report to Gary Hudson, RDC although clerk thought this was the responsibility of the developer. Cllr Sharma – asked about CAB meetings and representation. Clerk would make further enquiries about what meetings can be attended. Cllr Dale – Afternoon Teas in aid of WI on Sat 24th June, Village Hall on Sat 29th June Summer Show on Fri 30th & Sat 1st July Passed on compliments about the tidy appearance and cleanliness of the play parks she had received. Wild flower verge was now coming through. Public – requested police presence in the Albermarle Drive area at peak school/commuter times to monitor traffic. Cllr Grant to take the proposal forward with Neil Linfoot. A retired police volunteer noted how speeding has increased without volunteer support in recording reg numbers for the police to then speak to drivers.

The main meeting then closed at 9 pm.

Closed session to discuss Cllr Sutterby’s points about the recording of the Closed session held 15th May. There was no resolution from the discussion and the Chair closed the subject and the meeting at 9.15 pm.

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 17th JULY 2017 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Keith Chadwick, Angela Dale, Helen Grant, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There was 1 member of the public present together with District Cllrs Bev Partridge & William Glover.

1. APOLOGIES –Cllrs Lynn Nassau & Jag Sharma No attendance – Cllr Stuart Styles

2. COUNCILLOR “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 19th June were approved as a true and correct record and were signed by the Mayor (item 10, para Re-submitted application for Horne Road residential development; “there were no buses” changed to “few buses”.

Matters arising – Item 11-Yorkshire Water use of bus route for smaller wagons during restricted period 8-9 and 3-4 pm – Richard Montgomery, Team Leader at Colburn works, had made written confirmation of the plan as requested at June’s Town Council meeting. Item 14 – Poor state of The Chase play park not owned by the Town Council – Gary Hudson had confirmed this was the responsibility of the developer, Miller Homes, and the Town Council would need to contact them direct. Cllrs felt that if this play area was unsafe due to broken glass etc then Environment Health should be contacted and they could enforce cleanliness with Miller Homes. Office to pursue.

4. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW TRAFFIC LIGHT UPGRADE Neil Linfoot confirmed that since the completion by Vodafone, work had stepped up and was progressing. Plans for temporary proposed traffic calming on Albermarle Drive and Cravendale Road had been circulated to councillors by email and Neil confirmed that suitable locations would be selected. He would ensure the information would be circulated to residents and businesses on the email circulation list. In addition he proposed erecting a number of signs reading “No access to Hipswell” at the junction with the A6136 and at the 2 points of access to the estate from Colburn Back Lane.

Cllr Dale asked again about a “keep clear” box at the junction of Colburn Lane and the new roundabout due to traffic backing up from the traffic lights. The phasing of the lights was questioned as they changed too quickly which was causing the difficulty. Cllr Sutterby noted the parked cars on the building site opposite The Broadway were parked close to the lights and suggested this was causing the quick changing but few cars actually went through the lights from that direction at present.

The cost of the project was queried and Neil confirmed it had been a £2.2 million project since he had taken over due to a £1.6 million extra funding request. He was expecting this budget to include the re-tarmacking of the A6136 from the Vicarage Road car park to Back Lane unless further unforeseen costs arose.

Visibility for cars exiting the Lidl side road due to the overhanging tree was questioned but Neil confirmed that it was regularly inspected and met the criteria so not action would be taken. The quality of pot hole filling on the road through Colburn Village was brought to his attention. All roads are surveyed on a 3 year rota and Neil would check when the next assessment was due and see what could be done to improve the surface.

- 1 - Member of the public raised the question of safety at the corner of Back Lane and A6136 as cars were cutting across the sharp corner and councillors suggested a temporary barrier was required until the road works were completed.

Neil Linfoot was thanked for his attendance and left the meeting as did the member of public.

5. POLICE MATTERS The following report for period 20th June to 17th July was circulated at the meeting at which PCSO Angela Kay and PCSO Katie Whitehead attended. Crime reported for the period 9; crime reported for same period 2016 was 30. 2 Violence – these two reports involve the same parties and are domestic related. A male has been charged and is due to appear at Teesside Crown Court later this week. 1 Sexual – still under investigation. 1 Theft – still under investigation. 1 Burglary – offenders have broken a window of a business premise and entered the lobby area of the building. Enquiries are still ongoing. 4 Criminal Damage – 1 report relates to damage to a property window, no CCTV, enquiries are negative. 1 report relates to damage to library window, enquiries are negative. 1 report relates to damage to vehicle tyres overnight, no CCTV, enquiries are negative. 1 report relates to damage to a vehicle, believed to be linked to an ongoing issue between 2 parties. Enquiries are still being carried out.

Anti-social Behaviour –18 reports (24 in the same period 2016). NYP is currently working alongside Richmondshire DC, looking at issuing Community Protection Notices (CPN) to three individuals in respect of the ASB they are causing. The purpose of a CPN is to stop a person aged + 16 years, business or organisation from committing ASB which spoils the community’s quality of life.

Ward Surgeries PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them. Saturday at 10.30 – 11.30 pm on 12th August, 16th September, 14th October & 11th November Saturday 16th December 10.30 – 11.30 pm TBC North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message. It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team.

If you wish to speak to a member of the team by phone please ring 101, option 2 and ask for the person you wish to speak with using their collar number as above 138, 3556 or 6602. How to contact the police using this method needed to be made clear and posters put up in the Library and adjacent shops as too many residents were losing faith in the 101 system due to long waits. A quicker response could be obtained taking option 2 and collar number of individual.

6. RDC ELECTORAL REVIEW The District Ward Boundary Review proposal information had been circulated to all members. The proposal was to reduce the size of the District Council from 34 members to 24 to take effect in May 2019 and the public consultation commenced on 27th June and runs until 4th September. Colburn had 3 representatives on a current electorate of 3119 with a forecast electorate of 4102. The formula representation for 24 members is 1496 electors per member x 3 = 4488 which is only 386 more than the predicted electorate increase.

- 2 - All present agreed that the online consultation was difficult to understand but it was important for a response to be made. There appeared no reason for a change in Colburn’s representation with the current boundary but should this be altered, the situation could be different. It was RESOLVED to ask Democratic Services to come and explain the process and invite Brough with St Giles, Hipswell & Scotton parish representatives if they would like to attend.

7. COMMUNITY ACTION PLAN DISCUSSION TO INCLUDE “WISHLIST” OF FUTURE AMENITIES Cllr Dale had taken the ideas and proposals forward.

RDC had responded to the points made by Cllr Sutterby (email circulated with agenda) and Cllr Sutterby had circulated a report for the meeting with a Summary Action to request the figures produced by RDC are reviewed for accuracy and secondly to ask the leadership at RDC to seriously consider the process for access to both the Social Fund and Economic Growth Fund. Cllr Dale confirmed the background of the COF (under an Independent administration) and that Colburn had received a fair share of the pot distributed. With a different administration and central government cuts, the system had changed and it was difficult to now access funding for improvements to the Village and Church Hall for example as before. Cllr Wright questioned where Colburn was going in the future under the current arrangements and it was agreed that this point would be made in a letter to Cllr Glover from Cllr Wright on behalf of the Town Council (to be sent through the office).

She had been given a large scale map of the ward and the Town Council had the opportunity to say where they would like the area of growth to go and their proposals would be fed into the review of the Local Plan. It was agreed to look at the map for 15 minutes at the end of the meeting.

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved – Comprehensive report on current works at A6136 White Shops junction upgrade. Would follow MP Rishi Sunak’s undertaking to support the businesses and request a further year of free parking at Vicarage Road car park when works completed. Cllr Sutterby suggested that a Public Enquiry should be held on completion with individuals or companies held to account for the disruption but Cllr Grant stated that this would cost some £45,000 at the lower end of the scale and any person can put in a Freedom of Information query which has to be answered.

Public Consultation from Clinical Commissioning Group (CCG) and the Tees, Esk & Wear Valleys Foundation Trust (TEVW) in which they recommend the closure of wards catering for mentally ill and older people with dementia, 22 beds will disappear. There are 3 options, 2 for closure and the third for no change. The CCG Governing Body will make the final decision in October. It is vital that the public understands the impact the Ward closures will have and she wishes to alert people to the potential risks to the care of vulnerable people which the proposals may cause.

A new Parish Portal which can be used to report almost anything that needs action and is easy to use has been set up and she encouraged residents to go online and report what they have noticed for quick action.

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – reported that the Corporate Board had recommended a full review of the whole core strategy of the Local Plan 2012-28. A part review after 5 years had been part of the original plan but due to the MOD’s major re- structure plans, a comprehensive review was now required. The review will take a couple of years but it was important that Colburn had a large input due to the amount of development planned for the ward and to ensure that the wording cannot be watered down in the future which allows building detrimental to Colburn residents. In the meantime, planning decisions will be taken under the old core strategy which may not be welcomed in all cases. A site meeting at the MOD’s Horne Road re-application had taken place for the Planning Committee.

Cllr Partridge – Life Line information was being sent through. She offered to cover the Vicarage Road car park meter with a plastic cover to ensure no money was paid but it was noted that a heavier plastic sheet had been put over the front which seemed to be working. Due to the issues of ASB on the Broadway she would put notices up in the shops on how to use the 101 service and direct dial the collar number of a PCSO or PC.

- 3 - Cllr Dale – noted Planning Committee meeting next Wednesday and Full Council next week. Due to the review of the Local Plan (see above Cllr Glover), the consultation on CIL (Community Infrastructure Levy) had stopped for which she expressed disappointment as that Levy would have produced funding for Colburn based on the housing development undertaken. It was unanimously agreed to invite Callum McKeon and/or Mark Robson to the 18th September meeting to explain the situation. Training for CRACCL volunteers doing IT work had been streamlined as the 20hrs was proving too onerous to complete.

At the conclusion of this item, Cllrs Partridge and Glover left the meeting.

10. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES Present membership – Cllr Mel Bell as chair of both sub-committees Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright

a. Play Park & Open Spaces Sub-Committee – latest meeting held Thurs 15th June at 9 am.

b. Joint Burial Board – next meeting to be held on Thursday 20th July at 6 pm.

c. Garrison Area Partnership – latest meeting held on Wed 31st May at 6.30 pm, Back Room Colburn Village Hall.

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- none submitted

RDC decisions:- – Passed 17/00296/FULL Planning Permission for Two Storey Extension to Side & Rear of existing Dwelling at 39 Cleveland Road, Colburn DL9 4JR (passed 20 June 2017)

Re-submitted application for Outline Residential Development (up to a max of 170 units) at land North East of Somme Barracks, Horne Road, Colburn DL9 4JR (closing date 30 June 2017 now moved to 10th July). A letter, written by Cllrs Sutterby & Wright, setting out the reasons for objecting to the re-submitted application had been emailed on 10th July and circulated to councillors as agreed. The application will be considered at the Planning Committee on Wed 26th July at 6.30 pm. Any statement to be read out should be submitted to the Democratic Services Team at Mercury House by 9.30 am on the day of the meeting (copy of letter given to Cllrs Sutterby & Wright).

Cllr Sutterby spoke about the proposal for a development of family and affordable houses on land east of Cookson Way, Brough with St Giles that has appeared on the developer’s website. Since sewerage flows to the Colburn works and surface water flooding has been an issue it was agreed that the Planning Sub-committee should comment on the online feedback form and also put the link on the website.

11. CORRESPONDENCE – Change to Bus Service 54, X54 – from Mon 17th July the 8.05 am Marne Barracks to Richmond School and 3.45 pm Richmond School to Marne Barracks will no longer operate.

12. FINANCIAL MATTERS –

Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures:

United Carlton Office Systems – June copier charge £77.72 Re-imbursement Melanie Bell – printing no 9 newsletter + paper £113.00 Richmondshire DC – emptying waste bin, play parks and open spaces £12.16 SC Electrics – installing Defibrillators as per estimate £697.69 Many Bookkeeping Services JulyPayroll £15.00 St Johns Community Centre – Assisted & Internet Home Shopping £300.00

- 4 - Village Hall – July to Sept Office Hire £780.00 Meeting hire Apr to June £75.00 £855.00 Richmondshire DC – allotment lease July – Sept £87.50 CRACCL (Colburn Library) agreed Section 137 grant 2017-18 £3000.00 Garden & Home produce Competitions prizemoney £400.00 Clerk’s salary July (+4 hrs) £528.52) Re-imbursements – mileage £10.45) Stamps £32.96) £571.93 Deputy Clerk’s salary July(+ 4 hrs) £357.28 Robertson’s Garden Services – 12th June –7th July 4 weeks 80 hrs £1200.00 Paint, brushes, sandpaper Grange Rd Play Park £146.71 £1346.71 United Carlton Office Systems – July copier charge

Post dated for August – Many Bookkeeping Services August Payroll £15.00 Clerk’s salary Aug (+ 0 hrs) Deputy Clerk’s salary (+ 0 hrs) Robertson’s Garden Services – United Carlton Office Systems – Aug copier charge

Quarterly figures and Financial Summary April-June The figures had been circulated with the agenda.

13. DATE OF NEXT MEETING: MONDAY 18th Sept 2017 at 6.15 pm followed by Mon 16th Oct at 6.15 pm.

Cllr Thirlwell left the meeting at 7.50 pm.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Wright – asked about the spraying of weeds at The Chase as they do not appear to have been done. Deputy Clerk to action. Cllr Grant – noted a silver parked car at the top of Colburn Lane which obstructs the view down the A6136. Cllr Dale – was delighted with the good OFSTED report for the Primary School, excellent PR for Colburn.

Events on website - Fri 28th July Northern Soul evening in Village Hall Sat 29th July Garden Competition and Home Produce judging in Village Hall Sat 26th August Afternoon Teas in aid of WI of CRACCL, please support

The main meeting then closed at 8.15 pm and members left at 8.30 pm having looked at the ward map which is held in the Office.

- 5 -

17/00319/OUT Planning Permission for Erection of up to 2 Dwellings at land to Rear of 27-35 Chestnut Crescent, Colburn DL9 4JR (closing date 6 June 2017). Concerns expressed over drainage as Area Drainage Plan still in progress and results not yet know. 17/00305/FULL Planning Permission for Single StoreyExtension to Side and Rear of Dwelling at 54 St Cuthberts Avenue, Colburn DL9 4NT (closing date 8 June 2017). 17/00339/FULL Planning Permission for Two Storey Extension to rear to provide additional living space to ground floor and one additional bedroom with ensuite and an enlarged Family Bathroom to First Floor at 3 Castleton Road, Colburn DL9 4JU (closing date 9 June 2017)

- 6 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 18th SEPTEMBER 2017 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Keith Chadwick, Angela Dale, Helen Grant, Lynn Nassau, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 4 members of the public present.

1. APOLOGIES –Cllr Jag Sharma & District Cllr Bev Partridge No attendance – Cllr Stuart Styles & District Cllr William Glover

2. COUNCILLOR “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 17th July were approved as a true and correct record and were signed by the Mayor.

Matters arising – Item 14 – Poor state of The Chase play park not owned by the Town Council – the clerk had contacted Miller Homes who reported that the flats area had been sold and were managed by Watson’s Property Management. Land registry documents actually showed that the play area had not been sold with the flats but was still owned by Miller Homes. Awaiting further correspondence.

4. POLICE MATTERS The report for period 18th July to 20th Aug was circulated with the agenda and the report for period 21st Aug to 16th Sept was circulated at the meeting at which PCSO Angela Kay attended (full reports can be found on the website) Crime reported for the period 21st Aug to 16th Sept 16 incidents; crime reported for same period 2016 was 23.

The main concern was the increase in Anti-Social Behaviour recorded at 50 reports (in Aug) as compared with 23 for the same period last year and 27 reports in Sept as compared with 23 in same period 2016. A multi agency approach had been agreed in order to help tackle the issues with a meeting which took place on 5th September asking youths identified in the recent incidents and their parents to attend. The meeting discussed ASB/Crime and the consequences, and also covered what’s on locally for youths. There was an opportunity for residents and businesses to have their say on how they have been affected. 11 Section 35 Dispersal Notices have been issued since the July meeting. A dispersal notice is given to an individual causing anti-social behaviour and bans them from entering designated ‘zones’ for up to 48 hours. An offence is committed should this notice be breached. Some of the youths have been issued Acceptable Behaviour Contracts which involves North Yorkshire Police and RDC asking the identified youths not to act in a manner which causes or is likely to cause harassment, alarm or distress with the locality of Colburn. Each individual has certain conditions which will last for 6 months. Other agencies are actively involving the youths to engage in other activities that have recently started in the Colburn area. The meeting was well attended and there were some positive outcomes.

Cllrs expressed concern at the situation at The Broadway, particularly at night, where windows have been boarded up and residents are being intimidated passing through this main area. The police are evidence gathering to ensure the correct procedures are being carried out should RDC seek a Community Protection Notice which takes some 3-6 months to organise. PCSO Kay asked whether the Town Council would support funding for CCTV for the shops as the MOD system is not sufficiently clear. Cllrs suggested that the businesses seek grant funding from RDC as Cllr Peacock had stated that funding would be available to help individual businesses.

- 1 - It was RESOLVED to write to Colin Dales RDC with copies to Callum McKeon, 3 Ward District Cllrs, Inspector Gee, Sgt Graham and Sue Dent, Beat Manager, asking for an update on what is being done at The Broadway to alleviate the fears of Colburn residents due to the irresponsible and disruptive behaviour of youths.

5. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW TRAFFIC LIGHT UPGRADE Neil Linfoot confirmed that the scheme had moved on considerably and a meeting was taking place on 4th October to discuss progress and see whether the re-opening date could be advanced (weekly updates circulated on website). Neil also confirmed that he had been able to source money to re-surface the road from the Spar shop to Back Lane junction as requested by the Town Council. To complete the project he was liaising with shop owners to improve the shop frontage to kerbside area and asked for views of extending the waiting period outside the shops to 30 mins from 20 mins. He would have to do a consultation and it could be tried on an 18th month experimental order. Town cllrs agreed it was worth testing the idea, taxis waiting for excessive periods could be a problem.

The pothole created by vehicles turning at Back Lane/A6136 junction was enlarging and Neil agreed to make a temporary filling for safety as the problem should stop once the new White Shops junction was in operation. Broadway traffic lights still not phasing correctly and allowing sufficient through traffic on A6136. Neil stated that they had been checked and cleaned but he would ask for a further assessment of the phasing. Query on the backing up of traffic blocking Woodside Chase roundabout due to the poor phasing of Broadway lights was being looked at by the Highways team. Overgrown roadside trees at Lidl roundabout – Neil responded that they are still within the correct parameters but within the next 8 months will need attention as they are growing.

Neil Linfoot was thanked for his attendance and left the meeting.

6. DISCUSSION WITH LINDEN HOMES REPRESENTED BY LUKE HERRING (JOHNSON MOWAT) AND ERICA BELL ON A PROPOSAL TO BUILD 91 NEW FAMILY HOMES AT CHARTERMARK WAY, COLBURN BUSINESS PARK Luke Herring and Erica Bell produced large scale maps to show the outline plan of housing and drainage which provoked many questions. Linden Homes were meeting with Yorkshire Water to discuss sewerage connection and drainage shortly and would keep the Town Council informed of the outcome prior to the submission of the outline application.

It was RESOLVED to write to Peter Featherstone, John Hiles, Callum McKeon (all RDC) with copies to the 3 ward district cllrs for an explanation of why such an application had been encouraged since this area was allocated to business and not housing. When the large scale development of old Hanson site (now Taylor Wimpey Woodside

- 2 - Chase) was agreed it was on the basis that the Business Park would be supported for employment development to bring prosperity to the ward and jobs for residents. The Local Plan Spatial Principle SP5 clearly states this position and Colburn is listed under the areas to receive Support for the improvement of existing employment areas at key employment locations. Hence this application runs counter to RDC’s Local Plan. Information was also requested from senior staff in Yorkshire Water as to how the Area Drainage Plan was progressing and would the old pipe system under-running Colburn be able to take the continued amount of sewerage from all the developments happening and planned in the future. Surface water would be directed to Sour Beck which Linden Homes had polluted twice during incidents whilst building the adjacent Marne Grange estate.

Luke Herring and Erica Bell were thanked for their attendance and left the meeting.

7. COMMUNITY ACTION PLAN DISCUSSION TO INCLUDE “WISHLIST” OF FUTURE AMENITIES District Cllr Glover had answered Cllr Wright’s email and the clerk had circulated the criteria for both the Social and Economic Funds (the latter had closed for the current £300,000 allocation). Cllr Dale confirmed that she was working on several ideas proposed: skate park, bowling green, sports ground and market square which would safeguard shops and prevent Colburn becoming a drive thru, dormitory town without a proper community centre. Skate parks posed possible further escalation of ASB and sites were now nearer residential areas where noise was an issue. The lorry park had been offered to the Town Council at the same time as Broadway car park but not taken up, so she posed the question whether this area should be requested for Town Council use. This proposal was unanimously agreed and Cllr Dale would take the matter forward with the idea of creating a high quality MUGA. Also a reduction in hiring rates of sport fields within the area for DL9 residents would be pursued.

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved – Requested email information from any residents who had encountered difficulties making appointments at either the Harewood or Colburn surgeries. Snowdrop Walk hedges had been cut back. Noted the Bank of Ireland was no longer doing community accounts. A6136 weekend closure – she had requested road marshalls at both ends to support drivers who needed directions. SLOW sign painted on road adjacent to St Cuthberts Play Park. Had received many calls about tractors, military vehicles and incidents on Albermarle estate trying to avoid traffic lights. Emphasised that all businesses at White Shops needed to agree to the proposed kerbside to shop re-surfacing to make it work. Cllr Dale asked why Colburn had been taken off the A1 signs on the motorway – an A1 Highways matter, not county. The clerk requested to pursue.

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – no report received.

Cllr Partridge – report circulated at the meeting. Boundary Commission have confirmed that they are minded to reduce the numbers of RDC councillors to 24. Three working groups have met to discuss warding patterns to even out the current variance in elector numbers per ward and it was felt that single member wards would give more clarity to voters and make canvassing easier. The Catterick Masterplan will form part of the Richmondshire Local Plan which RDC & MOD are now working on and having positive monthly meetings. Unfortunately, more Anti Social Behaviour taking place even after the 5th Sept meeting especially last weekend. Police details given out and people urged to report.

Cllr Dale – she was now chairing the Area Partnership meetings and she noted 14 grant applications had been received for funding, much higher than previous which appeared to confirm that the Social Fund was not working well for parishes.

- 3 -

a. Play Park & Open Spaces Sub-Committee – latest meeting held Thurs 15th June at 9 am. Meeting urgently needed to discuss plans for Woodland project at Marne Grange and additional equipment at Albermarle Drive Play Park (money from Section 106 payments and £1000 grant from GAP).

b. Joint Burial Board – next meeting to be held on Thursday 21st Sept at 6 pm. Minutes from 20th July circulated by email.

c. Garrison Area Partnership – latest meeting held on Thurs 7th Sept at 6 pm, St Cuthbert’s Community Hall. Minutes of 31st May meeting circulated by email.

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 17/00495/FULL Planning Permission for Single Storey Extension to the side at 40 Cleveland Road, Colburn DL9 4JS (closed 22nd Aug 2017) 17/00512/FULL Planning Permission to make changes to existing garage with increased height at 35 First Avenue, Colburn DL9 4RH (closed 18th Aug 2017) 17/00407/FULL Planning Permission for 6 Industrial Units for Class B1 & B8 Use at Colburn Business Park, Colburn DL( closed 8 Sept 2017) 17/00555/FULL Planning Permission for Change of Use of Ground Floor of Unit 1 to D1 Childrens Activity Centre & Café at 1 Bailey Court, Colburn Business Park, Colburn DL9 4QL (closing 20th Sept 2017) 17/00566/FULL Planing Permission for Two Storey Side Extension to replace Single Storey Extension at 37 St Cuthberts Avenue, Colburn DL9 4NT (closing 25th Sept 2017)

RDC decisions:- – Passed 17/00305/FULL Planning Permission for Single StoreyExtension to Side and Rear of Dwelling at 54 St Cuthberts Avenue, Colburn DL9 4NT (passed 28th July 2017). 17/00339/FULL Planning Permission for Two Storey Extension to rear to provide additional living space to ground floor and one additional bedroom with ensuite and an enlarged Family Bathroom to First Floor at 3 Castleton Road, Colburn DL9 4JU (passed 27th July 2017)

17/00628/OUT Planning Permission for Land East of Cookson Way, Brough with St Giles. Any comments or observations from Colburn Town Council are invited by 3rd October 2017.

In view of the continuing concerns over sewerage, the clerk was asked to request being included in the weekly list of applications emailed from Planning Department (Rhona Marsh).

11. CORRESPONDENCE – Charging for use of public toilets – Colin Dales, RDC, has advised that a fixed charge of 20p per visit will be introduced to help fund continued provision. New payment doors will be installed between August & November this year although toilets designed for disabled people will remain free of charge.

12. FINANCIAL MATTERS – Upgrading of security on current website – Purple Studio have brought the question of an SSL Certificate to our attention because Google have announced that they would be placing more emphasis on the Trust & Quality of websites when determining search engine rankings with the view of creating a more secure web. Although CTC’s website requires no password or handles credit card information, Purple Studio are advising the purchase of a certificate which costs £99 + vat for 3 years plus one hour of chargeable time to Purple. Cllrs declined to pursue.

CAF (Charities Aid Foundation) banking - Cllr Dale suggested this option if the Bank of Ireland were closing certain accounts. Clerk to investigate.

- 4 - Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures:

United Carlton Office Systems – July copier charge £97.22 Many Bookkeeping Services August Payroll £15.00 Clerk’s salary Aug (+3 hrs) £519.85) Re-imbursements – mileage £13.75) Copy paper £8.00) £541.60 Deputy Clerk’s salary Aug (+ 5 hrs) £366.52) White card & envelopes £17.50) Postage Mayor’s Dinner £14.30) £398.32 Robertson’s Garden Services – 10th July–4th Aug 4 weeks 80 hrs £1200.00 Paint, brushes, sandpaper Grange Rd Play Park £146.71 £1346.71 United Carlton Office Systems – Aug copier charge £53.71 Many Bookkeeping Services Sept payroll £15.00 2nd qrtr PAYE £163.40 £178.40 PKF Littlejohn LLP – external audit £360.00 Clerk’s salary Sept (+0 hrs) £494.84 Re-imbursements – mileage £7.15 Copy paper, envelopes £11.00 £512.99 Deputy Clerk’s salary Sept (+0 hrs) £320.32 Robertson’s Garden Services – 7th Aug-1st Sept 4 weeks 80 hrs £1200.00 Refuse sacks £3.59 £1203.59 United Carlton Office Systems – Sept copier charge

13. DATE OF NEXT MEETING: MONDAY 16th Oct 2017 at 6.15 pm followed by Mon 20th Nov at 6.15 pm.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Dale – spoke about allowing the doughnut van to use Broadway Car Park as their doughnuts were an attraction to bring people to use the shops. Questions on payment for parking were raised – to be discussed at Open Spaces Sub- committee. Work on the Local Plan revision was progressing so she encouraged the Planning Sub-committee to look at the large scale map of the ward given out at the July meeting and make their proposals which would be fed into the review.

Current Events are displayed on the website.

The meeting closed at 8.45 pm.

- 5 -

- 6 -

MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 16th OCTOBER 2017 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Angela Dale, Helen Grant, Lynn Nassau, Stuart Styles, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 10 members of the public present.

1. APOLOGIES – Cllrs Keith Chadwick, Jag Sharma & District Cllr Bev Partridge No attendance – District Cllr William Glover

2. COUNCILLOR “DECLARATION OF INTERESTS” – item 12, Cllrs Dale & Grant, Colburn Hub & Café.

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 18th Sept and Open Spaces & Play Parks Sub-Committee held on 22nd Sept were approved as a true and correct record and were signed by the Mayor.

Matters arising – Poor state of The Chase play park not owned by the Town Council – the clerk had now established with Miller Homes that they are the legal owners. Miller Homes are negotiating with Watson’s Property Management for them to include the Play Area with the Flats as it was originally intended. Have requested that Miller Homes confirm when they have made an agreement with Watsons.

Item 6, page 2 – Cllr Dale had met with RDC Officers Callum McKeon, Mark Robson and Burt Milburn to discuss the Business Park housing proposal. The officers requested a consultation with the business owners and the clerk had circulated letters and spoken to all those on the Business Park also inviting them to attend on 16th October. Two important IT firms had emailed their dismay at possible further housing with ASB problems and the need for professional office space for their businesses to continue and expand. Both indicated they are likely to move their business and these had been forward to the RDC officers involved in the meeting. Luke Herring confirmed positive discussions with YW and he was working on the detailed drainage design and due to meet with the IDB shortly. When further progress has been made he would contact again and answer further questions.

6 members of the public attended to discuss the proposal. They confirmed interest in extending their businesses and felt RDC were wrong in changing the use of the space at the Business Park with the onus on the owners to prove their need. One business had already moved elsewhere due to restrictions. Cllr Dale emphasised the importance of the businesses making a strong challenge which would be supported by the Town Council when the planning application was made and Cllrs Sutterby & Wright offered to help individuals in writing their submissions which had to be based on the Local Plan documentation.

Item 8, page 3 - Stuart Culley, Public Liaison Officer Highways, emailed that the Town Council had agreed the signage proposals back in August 2013. The A1 main sign for Junction 52 would show A1 North Scotch Corner straight with a left slip to A6136 Richmond and Catterick Garrison. On the slip road the first sign for the roundabout would show Colburn left, Hackforth, Kirkby Fleetham & Fencote round and right. The second sign on the slip road would re-inforce A6136 left to Richmond and Garrison and Brompton-on-Swale A6055.

4. POLICE MATTERS The report for period 17th Sept to 14th Oct was circulated at the meeting at which Sgt Kevin Graham attended (full report can be found on the website) Crime reported for the period 21 incidents; crime reported for same period 2016 was 12. 8 Violence, 5 Theft, 6 Criminal Damage, 1 Autocrime and 1 Crime related incident.

- 1 -

ASB – 37 incidents (same period last year 18). 20 of the 37 reported have been in the locality of Broadway shops. Colin Dales had delegated a response to CTC’s concerns to Susie Eales who had replied by email (circulated with agenda papers). RDC are moving towards a Public Spaces Protection Order and to meet the specific processes they will be arranging public consultation events for business owners and residents to bring forward their individual issues and suggestions for improvements which would be incorporated into the proposed Order. Dates for public events – Monday 30th October 10am-1pm and 2-4pm, Colburn Library Tuesday 7th November 3-6pm at Colburn Village Hall. All replies must be received by Fri 24th November.

Funding would be available to assist with the purchase of CCTV equipment but the management and monitoring of the equipment would be the responsibility of the individuals or businesses that are requesting it

101 service was strongly criticised both for the amount of time ringing before being picked up and the response from the staff. Cllr Grant commented that the system was under the control of the Police Commissioner, Julia Mulligan, had been reviewed but was not working and people should use 999 if they felt their safety was compromised.

6 members of the public left the meeting at this point.

5. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW TRAFFIC LIGHT UPGRADE Neil Linfoot confirmed that the scheme was on target for 24th November if not before. Ongoing items – a) Bench on junction corner. ESH main contractors had agreed to provide a bench but not of the design CTC wanted. Cllrs Dale & Grant asked if ESH would state their maximum sum and CTC would top up to purchase their chosen design. b) Engineers are still looking at the best way to maintain flow on the Woodside Chase roundabout/top of Colburn Lane. It was agreed that the traffic lights appeared to be better phased now which was keeping traffic moving. c) Overgrown tree at Lidl was on the list to be removed. d) First Avenue – new footpath work was bubbling up and required re-doing. e) Long standing broken drain was reported in Watermint Way

Neil Linfoot was thanked for his attendance and left the meeting.

6. DISCUSSION TO FORMULATE TOWN COUNCIL POLICY ON THE PLACEMENT OF FUTURE NEW DEVELOPMENT ON LARGE SCALE MAP SUPPLIED BY RDC RDC had offered the Town Council the opportunity to select areas and mark on a large map where it would prefer housing development to be placed. This consultation is all part of the revision of the Local Plan.

- 2 - There was a constructive discussion but it was decided to wait until the first consultation survey is circulated and use that to make a considered response.

8.05 pm Cllr Styles left the meeting

7. COMMUNITY ACTION PLAN DISCUSSION TO INCLUDE “WISHLIST” OF FUTURE AMENITIES Cllr Dale confirmed that she was still working on several ideas.

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved –

Fosse Way, Walkerville estate, signs for HGVs still being pursued. Damage to footpaths/road curbs at Beckside development – photos had been forwarded to Highways and the developer would be responsible for restoring damage on completion. To improve Back Lane and the junction, double yellow lines and siting of bollards on corner was being considered. Consultation on the future of The Friarage – the importance of residents attending the events and completing a questionnaire there or online was stressed if the services were not to be lost. Events 21st Oct at Richmond Town Hall 1.30-3.30 pm and at the Garrison Leisure Centre on 6th November 6-8pm. Had attended a meeting in London to discuss the possible skill shortages post Brexit.

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – no report received.

Cllr Partridge – report circulated at the meeting. All the proposals made to the Boundary Commission have been received and can be viewed at https:www.lgbce.org.uk/current-reviews/yorkshire. She had asked Cllr Peacock to extend the free parking over the Christmas period at Hildyard Row and the Corporate Board confirmed free parking until the end of March 2018. Chaired Scrutiny Task meeting to look at Council’s new website to make it more user friendly and provide various accessibility functions. Drop in sessions will be held at Community Offices. ASB had reached an all-time high on The Broadway and Cllr Peacock has agreed help with funding for businesses to purchase CCTV but it will take time to put this in place.

Cllr Dale – had attended the Corporate Board meeting to discuss the budget. 25% increase in green bin annual charge proposed. She had been very involved in the Broadway ASB problems with particular regard to supporting the volunteers at the Library who were dealing with intimidation from a minority. She had invited Susie Eales to the November meeting to explain the proposed Public Spaces Protection Order (PSPO) and how it would work. The Youth Club had also re-organised its way of working due to a few disruptive youths but was now back on track.

a. Play Park & Open Spaces Sub-Committee – next meeting to be held on Fri 3rd Nov in Village Hall.

b. Joint Burial Board – mins of meeting held on Thursday 21st Sept circulated by email. Next meeting to be held on Thurs 19th October at 6pm.

c. Garrison Area Partnership – latest meeting held on Thurs 7th Sept at 6 pm, St Cuthbert’s Community Hall.

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 17/00726/FULL Planning Permission to Reposition and Relocate Front Access at 1 Foxhunter Avenue, Colburn DL9 4GN

RDC decisions:- – Passed 17/00495/FULL Planning Permission for Single Storey Extension to the side at 40 Cleveland Road, Colburn DL9 4JS (passed 14th Sept 2017)

- 3 - 11. CORRESPONDENCE – Charging for use of public toilets at Hildyard Row will commence within the next 2-3 weeks once the charging mechanisms have been installed.

12. FINANCIAL MATTERS – Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures:

United Carlton Office Systems – Sept copier charge £30.00 Stockton on Tees BC – 2 Mayor’s tickets charity event £30.00 Barnard Castle BC Charity Event – 2 Mayor’s tickets £60.00 Many Bookkeeping Services Oct payroll £15.00 RDC Allotment Lease Oct – Dec £87.50 Yorkshire Water – Broadway Car Park water rates 2018-18 £388.06 Village Hall – office rental Oct to Dec 2017 £780.00) Meeting Room hire £45.00) £825.00 Scotts Wright Solicitors – RLT lease legal fees Nov15-Sept17 £1255.60 Colburn Hub & Café – subsistence for workers clearing woods £140.00 Clerk’s salary Oct (+3.5 hrs) £524.29) Re-imbursements – mileage £7.15) Copy paper, envelopes £12.50) £545.04 Deputy Clerk’s salary Oct (+4 hrs) £357.28 Robertson’s Garden Services – 4th Sept-29th Sept 4 weeks 80 hrs £1200.00 North Yorkshire CC – refilling 2 grits bins 2017-18 £180.00 United Carlton Office Systems – Oct copier charge

Quarterly Figures July – October and Financial Summary (circulated with agenda)

13. DATE OF NEXT MEETING: MONDAY 20th Nov 2017 at 6.15 pm followed by Mon 18th Dec which is the Precept Setting meeting ready for Jan submission of precept figure.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Dale – WAGS Choir Charity Afternoon Tea Sat 28th October Sat 4th November Grand Litter Pick starting at Village Hall

Cllr Bell – raised £850 at the Mayor’s Charity Dinner

Current Events are displayed on the website.

The meeting closed at 8.50 pm.

- 4 -

17/00512/FULL Planning Permission to make changes to existing garage with increased height at 35 First Avenue, Colburn DL9 4RH (closed 18th Aug 2017) 17/00407/FULL Planning Permission for 6 Industrial Units for Class B1 & B8 Use at Colburn Business Park, Colburn DL( closed 8 Sept 2017) 17/00555/FULL Planning Permission for Change of Use of Ground Floor of Unit 1 to D1 Childrens Activity Centre & Café at 1 Bailey Court, Colburn Business Park, Colburn DL9 4QL (closing 20th Sept 2017) 17/00566/FULL Planing Permission for Two Storey Side Extension to replace Single Storey Extension at 37 St Cuthberts Avenue, Colburn DL9 4NT (closing 25th Sept 2017)

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 20th NOVEMBER 2017 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Helen Grant (Chair) Councillors: Keith Chadwick, Angela Dale, Lynn Nassau, Jag Sharma, Gareth Sutterby, Michael Ward & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 3 members of the public present.

1. APOLOGIES – Cllrs Melanie Bell, Stuart Styles, Charlene Thirlwell & District Cllr Bev Partridge No attendance – District Cllr William Glover

2. COUNCILLOR “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 16th Oct and Open Spaces & Play Parks Sub-Committee held on 3rd Nov were approved as a true and correct record and were signed by the Mayor.

Matters arising – Business Park housing proposal – meeting took place on Thurs 16th Nov for business owners to discuss their way forward, District Cllr Dale attended. Linden Homes has arranged a Public Consultation for Thurs 23rd November at Colburn Leisure Centre 4 – 7 pm. Following the meeting, the clerk had asked Bart Milburn for information on the current legal status of the land, whether any covenants exist to protect it, whether any existing planning permission is in place and whether the land owner can ignore an existing planning permission in order to sell at a the more lucrative housing development price. See further action under item no 10 & 11.

4. POLICE MATTERS The report for period 15th Oct to 20th Nov was circulated at the meeting (full report can be found on the website) Crime reported for the period 28 incidents; crime reported for same period 2016 was 18. 10 Violence, 1 Theft, 3 Sexual Offences, 5 Criminal Damage, 1 Burglary residential, 1 Arson, 1 Crime related incident and 4 Other offences.

ASB – 67 incidents (same period last year 23). 50% if these reports have occurred at The Broadway.

- 1 - PC 138 Gary Treweek [email protected] PCSO 3556 Angela Kay [email protected] PCSO 6602 Katie Whitehead [email protected]

5. UPDATE WITH NEIL LINFOOT, NYCC HIGHWAYS REGARDING THE A6136 HILDYARD ROW TRAFFIC LIGHT UPGRADE Neil Linfoot reported that the scheme would complete on Thursday 30th November. Ongoing items – a) Bench on junction corner. ESH main contractors had made a payment of £950 towards the bench and the Town Council would pay any additional amount for the design of their choice. b) It was agreed that the traffic lights were better phased at The Broadway which was keeping traffic moving. 2 Keep Clear signs would be painted on the roundabout at the top of Colburn Lane with the concrete centre of the roundabout highlighted to encourage traffic to stay in lane. c) Overgrown tree at Lidl was on the list to be removed.

Neil Linfoot was thanked for his attendance throughout the long process and left the meeting. 2 members of the public also left at this point.

6. DISCUSSION WITH SUSIE EALES, RDC ON THE PROPOSED PUBLIC SPACES PROTECTION ORDER (PSPO) FOR THE AREA SURROUNDING THE BROADWAY & WALKERVILLE INDUSTRIAL ESTATE The public consultation forms had to be received by Fri 24th November and some 500 responses had already been received, an unprecedented number to a consultation. The area had been extended to include the Business Park. Whilst the process is underway, 5 youths had been identified by the police as regularly being involved in ASB and are on Acceptable Behaviour Contracts which involves North Yorkshire Police and Richmondshire DC or appropriate housing association asking the youths not to act in a manner which causes harassment, alarm or distress. The Contract lasts for 6 months. Multi-agency monthly monitoring sessions are taking place to discuss incidents in the presence of a parent/guardian.

If the Public Order is set in place, it could last for a period of 12 months up to 3 years. There would be fines for those contravening the order over the age of 16 and parents would be held responsible for those aged 10-16. RDC tenants could lose their homes. Everyone involved has been attempting to avoid criminalising young people but the behaviour has become excessive. Children’s Services are supporting where possible in the Library and at Youth Meetings.

Member of the public asked why Albermarle area was not included and it was suggested he and other residents completed a form and requested inclusion. Graffiti had been sprayed on tarmac and the roundabout in the Play Area. Susie Eales was invited back to the 18th December meeting to update on the consultation results.

7. DISCUSSION ON THE BOUNDARY COMMISSION’S DRAFT RECOMMENDATIONS ON NEW ELECTORAL ARRANGEMENTS FOR RICHMONDSHIRE DISTRICT COUNCIL It was proposed to keep Colburn as one ward represented by 2 District Councillors. However the Albermarle area from Back Lane to Byng Road would fall into Hipswell voting ward and the area south of Sour Beck covering Horne Road and Area D farmland would be part of an enlarged Scotton voting ward. The Town Council would still be represented by 11 councillors. There was general acceptance of the proposed plan but objections were raised to paragraph 57, page 19 which set out revised parish electoral arrangements for Colburn parish which proposed 9 councillors for Colburn Town and 1 each designated for Albermarle (Hipswell ward under new proposals) and Colburn Moor (Scotton ward under new proposals). Councillors took responsibility for the whole ward irrespective of where they lived and it was not understood why the Boundary Commission had made proposals for changing parish representation when their remit was electoral arrangements for Richmondshire District Council. Such a change would have a detrimental effect on the joint working of Colburn Town Council. It was RESOLVED the clerk would convey the objections to paragraph 57 to the Boundary Commission.

8. TO APPROVE DESIGN PLANS FOR NEW PLAY PARK (LEAP) AT MARNE GRANGE FROM LINDEN HOMES Designs had been circulated with agenda. Cllr Dale noted from her experience of improving and equipping the various Play areas that swings were the most popular play item and this plan had only one set with one cradle and one

- 2 - flat seated wing. It was RESOLVED to request replacing item C on the design (Spinning Multi Play unit) with another set of swings so there are a set of 2 cradle swings at A and a set of flat seated swings at C.

9. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved – Colburn Business Park – the question of possible contamination should be addressed as Arras Lines was the railhead depot handling munitions, diesel with a firing range. Suggested the Town Council ask Rishi Sunak, MP to make a Parliamentary question for the release of the relevant sale transfer files. Had attended the Care & Independence meeting which covers mental and sexual health, elderly care and young people.

10. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – no report received.

Cllr Partridge – report circulated at the meeting – Fort Bridge opening 21st Nov & tree preservation needed in future planning applications. Still very concerned about ASB on the Broadway with no obvious consequences for the minority of youths causing trouble.

Cllr Dale – confirmed the telephone conversation she had had with Colin Boynton, Defence Estates, who no longer held the disposal files from 20 years ago that covered the sale of land for Colburn Business Park but it was established that housing cannot be built on contaminated land. Councillors therefore agreed to support the proposal from Cllr Grant that a Parliamentary Question be requested to be made by Rishi Sunak MP for the release of the sales transfer files so contamination issues can be resolved. Clerk to action. As Chairman of Richmondshire District Council, it had been a great honour to meet the Nepalese Ambassador who was keen to make connections with different areas of the UK. Cllr Dale was fully supportive of a twinning idea and would bring the proposal to the next Garrison Area Partnership Meeting which has the administrative backing of RDC. She had attended the Festival of Remembrance at Richmond School. Commenting on Trees – anyone can apply to put a Tree Preservation Order (TPO) on any tree. No action could be taken against the trees cut down in the Business Park and she suggested councillors walked “Area D” the proposed development land below Sour Beck and list any trees that should have a TPO attached. All lists to be submitted to Open Spaces Sub-committee to take forward.

11. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES Present membership – Cllr Mel Bell as chair of both sub-committees Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright

a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged. b. Joint Burial Board – next meeting held on Thurs 23rd November at 6pm. c. Garrison Area Partnership – next meeting to be held on Wed 29th Nov at 6 pm, Risedale Sports & Community College, Hipswell

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 17/00648/FULL Planning Permission for Two Storey Side Extension to provide Car Port to Ground Floor & additional accommodation to First Floor and Loft and Single Storey Rear Extension at 1 Catterick Road, Colburn DL9 4QZ (closed 7 Nov 2017) 17/00773/FULL Planning Permission for Change of Use from Office Building to Martial Arts School (no internal works proposed) at 2 Battalion Court, Colburn Business Park, Colburn DL9 4QN (closing 27 Nov 2017) RDC decisions:- – Passed none

Colburn Business Park - the response from Bart Milburn, Head of Planning, was noted. Land use for employment cannot be protected under the National Planning Policy Framework (NPPF) and the retention of such land for employment would need evidence that demonstrates the use of the land is likely to happen in the near future. Without this evidence, the NPPF supports other uses which include housing. RDC had no knowledge of any restrictive covenants and the Land Registry documents were emailed for information.

- 3 - Cllr Sutterby asked what else the Town Council could do to support the businesses who wished to expand at the Park and key players were likely to leave if a planning application from Linden Homes was successful. Unanimous Actions agreed:- a) Release a Press Release from the Town Council to Joe Willis to circulate on Richmondshiretoday site raising awareness of the situation and encourage residents to attend the Linden Consultation Event to be held on Thurs 23rd Nov. b) Order a couple of large banners on the lines of “Save Colburn Business Park”. Cllr Chadwick agreed to arrange with Vistaprint and liaise with the office. c) Ask Janet Probert, Chief Officer of NHS Hambleton, Richmondshire & Whitby Clinical Commissioning Group, how they respond to housing development applications, do they simply agree or comment of any possible lack of health provision. d) Ask the two dental practices, Alpha and My Dentist, the same question. Are there sufficient appointment spaces?

12. CORRESPONDENCE – none

13. FINANCIAL MATTERS – Grant application from Great North Air Ambulance – letter circulated with agenda. It was RESOLVED to make a grant of £300.

Grant application from CAB, Richmondshire & Selby & District - the Town Council has given an annual grant of £1000 but this year have asked them to bid for a grant similar to other organisations, letter attached with agenda. Further financial details were requested with a balance sheet.

Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures:

United Carlton Office Systems – Oct copier charge £33.19 Stockton on Tees BC – 2 Mayor’s tickets charity dinner £110.00 Gurkha Passing out Parade & Lunch – 1 Mayor’s ticket £10.00 WAGS Charity Concert – 2 Mayor’s tickets £20.00 Cllr Melanie Bell – Mayor’s dinner (repayment of monies paid into TC a/c) £1235.00 Many Bookkeeping Services Nov payroll £15.00 Cllr Helen Grant – repayment of Poppy Wreath, British Legion £20.00 Clerk’s salary Nov (+5.5hrs) £540.83) Re-imbursements – mileage £17.05) Stamps £36.00) Copy paper £6.50) £600.38 Deputy Clerk’s salary Nov (+5.25hrs) £368.83 Robertson’s Garden Services – 2nd Oct-27th Oct 4 weeks 65 hrs £975.00) Waste for tip x 2 £53.35) £1028.35 United Carlton Office Systems – Nov copier charge

14. DATE OF NEXT MEETING: MONDAY 18th Dec 2017 at 6.15 pm (Precept Setting) followed by Mon 15th Jan 2018.

15. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Dale – Sat 25th Nov – Charity Tea in aid of Village Hall Thurs 7th to Sat 9th Dec – Panto in Village Hall Fri 8th Dec – Primary School Fair Sat 9th & 30th Dec, 9 am to 11.30 am – Chairman available in Richmond Town Hall Mon 25th Dec – Community Christmas Dinner. Please book places. Cllr Wright – requested to put Community Action Plan back on agenda for December Cllr Sharma – was equally pleased to support the twinning town proposal from the Nepalese Ambassador and they would be looking for 3 similar towns.

The meeting closed at 8.20 pm.

- 4 -

17/00512/FULL Planning Permission to make changes to existing garage with increased height at 35 First Avenue, Colburn DL9 4RH (closed 18th Aug 2017) 17/00407/FULL Planning Permission for 6 Industrial Units for Class B1 & B8 Use at Colburn Business Park, Colburn DL9 ( closed 8 Sept 2017) 17/00555/FULL Planning Permission for Change of Use of Ground Floor of Unit 1 to D1 Childrens Activity Centre & Café at 1 Bailey Court, Colburn Business Park, Colburn DL9 4QL (closing 20th Sept 2017) 17/00566/FULL Planing Permission for Two Storey Side Extension to replace Single Storey Extension at 37 St Cuthberts Avenue, Colburn DL9 4NT (closing 25th Sept 2017)

17/00726/FULL Planning Permission to Reposition and Relocate Front Access at 1 Foxhunter Avenue, Colburn DL9 4GN (closing 3rd Nov 2017)

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 18th DECEMBER 2017 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Helen Grant, Lynn Nassau, Jag Sharma, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There was 1 member of the public present.

1. APOLOGIES – Cllrs Angela Dale & District Cllr Bev Partridge No attendance – District Cllr William Glover, Cllrs Keith Chadwick & Stuart Styles

2. COUNCILLOR “DECLARATION OF INTERESTS” – item 5, Cllr Grant is a member of the Corporate Board, RDC

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 20th Nov and were approved as a true and correct record and were signed by the Mayor.

Matters arising – none

4. POLICE MATTERS The report for period 21st Nov to 14th Dec was circulated at the meeting (full report can be found on the website) and PCSO Katie Whitehead attended. Crime reported for the period 8 incidents; crime reported for same period 2016 was 13. 2 Violence, 1 Theft, 3 Criminal Damage, 1 Burglary residential.

ASB – 22 incidents (same period last year 6). 50% of these reports have occurred at The Broadway and the immediate area although there has been a significant decrease over the last month, possibly the cold weather has been a deterrent. Six youths identified as regularly involved in ASB are now on Acceptable Behaviour Contracts (ABCs). This involves North Yorkshire Police, Richmondshire District Council or appropriate housing association, asking the identified youths not to act in a manner which causes or is likely to cause harassment, alarm or distress within the locality of Colburn. Each individual has certain conditions which will last for 6 months. Other agencies are actively involving the youths, encouraging them to engage in other activities that have recently started in the Colburn area.

Cllr Grant requested that the damage to the Christmas Tree, fencing and lights was formally reported as Criminal Damage and recorded.

- 1 -

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111 In an emergency or where a crime is in progress always call 999. Contact details - PCSO 3556 Angela Kay [email protected] PCSO 6602 Katie Whitehead [email protected]

5. DISCUSSION WITH SUSIE EALES, RDC ON THE PROPOSED PUBLIC SPACES PROTECTION ORDER (PSPO) FOR THE AREA SURROUNDING THE BROADWAY, WALKERVILLE INDUSTRIAL ESTATE & COLBURN BUSINESS PARK The public consultation had closed on Fri 24th November with 585 responses received; the highest number to date for a formal consultation. 59% of the respondents supported the proposed Order as having a positive effect on the situation and the item would be discussed at the next Corporate Board meeting in January 2018. Susie noted that other agencies were now involved and working together with the youths and they were looking at funding interventions for January such as a drop in zone focal point for youth. The idea was to divert attention into productive, not negative, activities. The Order would probably cover the complete ward to avoid problems being transferred from one area to another. The question of likely Boundary changes was raised with the loss of Albermarle area (to Hipswell) and Cleveland Road (to Scotton) but Susie confirmed the plan can be amended if necessary. Plans are in place in Scarborough and Blackpool for example where they have been 95% effective at reducing unwanted behaviour. Further updates to follow after Corporate Board meeting. Susie Eales was thanked for her contribution and left the meeting.

6. TO RECEIVE REPORT FROM RICHMOND LEISURE TRUST, AUSTIN GORDON, ON COLBURN LEISURE CENTRE Austin circulated a report on 2017 activities with their aspirations and challenges for 2018. Gary Dale had been appointed Centre Manager in May 2017 and had concentrated on building links with the local community with a new website coming on stream in the New Year. BURST play scheme and Annual Fun Day had been successful and several regional rugby events had been hosted at the Leisure Centre. The main challenge was to update the gym equipment and create more space within the building to remain competitive in the area especially since the Catterick Leisure Centre received £360K investment in its fitness facilities. A £95K bid had been submitted to Sport England on 18th December with already agreed Section 106 £20k funds and 30% contribution from RDC Social Fund. The main task for 2018 was to attract as much external funding as possible. The facility operates at a break-even level with user numbers more than quadrupling over the past 5 years. Cllr Grant asked whether they had explored part exchanging equipment from larger organisations updating their units but Austin Gordon confirmed that they had tried this but been unsuccessful. Phoenix House was in the process of moving departments to different rooms and was likely to dispose of equipment. MoD Covenant Fund was worth pursuing at 40% grant. Cllr Nassau suggested approaching Tesco for funding smaller items. Austin thanked them for their suggestions which would be followed up. Austin Gordon and Gary Dale left the meeting and would report again in 2018.

7. TO DISCUSS CURRENT STATE OF COMMUNITY ACTION PLAN LED BY CLLR ANGELA DALE Held over for 15th January meeting.

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved –

Had attended the MoD Catterick Garrison Development meeting with parishes on 13th December where Lt Col Joe Jordan explained the planned increase in units of approximately 50% (circa 3,000) of service personnel plus their families over the next 15 years (copy of presentation circulated at meeting to councillors). Key Summary points – More homes required, development of Brownfield sites will be utilised, improved road infrastructure, Town Centre to be further developed, MoD/NHS health care centre, new school, improved economy and improved area.

- 2 - Noted changing demographics in a report; insufficient young people to pay for and support an increasing elderly population. Also concerns post Brexit for industries such as hospitality and agriculture where 72% of jobs held by Europeans. CQC to be more thorough in care home surveys to ensure standards are maintained. A6136 back in full working order at improved White Shops junction. Traffic flowing well and effectively. Had attended Passing out Parade of Police Cadets who were proud of their achievement.

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – no report received.

Cllr Partridge – Local Plan Working Group meeting was cancelled last Thursday and re-scheduled for 1st February. The Broadway consultation has received a huge response and the report should be going to Corporate Board in January.

Cllr Dale – no report

a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged. b. Joint Burial Board – latest meeting held on Thurs 14th December at 6pm. c. Garrison Area Partnership – latest meeting held on Wed 29th Nov at 6 pm, Risedale Sports & Community College, Hipswell

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- none

RDC decisions:- – Passed 17/00708/FULL Planning Permission for Installation of Electric Shutter on Shop Front at 15 Broadway, Colburn DL9 4RF (passed 30 October 2017). Clerk noted that this application had not reached the Town Council and on enquiry with Planning it appears that the email had gone astray.

Colburn Business Park update - Bart Milburn, Head of Planning, had sent a copy of the original Report on Ground Remediation and Contamination testing from April 2002 which Cllr Sutterby was reviewing. Rishi Sunak MP had contacted both RDC and MoD to raise the case with both parties and asked RDC to consider the Town Council’s concerns and inform him of the guidelines they must follow when considering the suitability of land for residential development and whether it is safe for human habitation. No response received from the Clinical Commissioning Group or the dentist practices. Cllr Sutterby asked about the banners which Cllr Chadwick had offered to source – Deputy Clerk to chase.

11. CORRESPONDENCE – none

12. FINANCIAL MATTERS – To set the 2018-19 Precept amount (outline budget attached of known figures) Brian Bottle, RDC, had sent the latest Council tax base figures which showed an increase in the Council Tax base for 2018/19 to £1425.50 from £1347.50 in 2017/18 due to additional houses. The implication for the precept is:- a) If the precept remains at £74,125 as 2017/18 the Band D charge would reduce to £52.00 b) If the Band D charge remains at current rate of £55.01, the precept would increase to £78,416.76.

It was RESOLVED to set a precept of £78,400 for 2018/19. Cllr Sharma voted against the resolution as he preferred a reduction in the Band D rate. All other councillors present supported.

- 3 - Grant application from CAB, Richmondshire & Selby & District - the requested balance sheet was circulated at meeting, part of 26 page financial report. It was RESOLVED to make a grant of £1000 to the CAB.

Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures: United Carlton Office Systems – Nov copier charge £43.45 Croft Christmas Trees £180.00 Many Bookkeeping Services Dec payroll £15.00) PAYE 3rd quarter £173.80) £188.80 Great North Air Ambulance (Section 137 grant) £300.00 Richmondshire DC – Lottery Licence Dec 2017 – Nov 2018 £20.00 Clerk’s salary Dec (+3hrs) £520.05) Re-imbursements – mileage £7.70) £527.75 Deputy Clerk’s salary Dec (+3hrs) £348.03 Robertson’s Garden Services – 2nd – 24th Nov 4 weeks 80 hrs £1200.00) Extra labour for Christmas Tree £50.00) Stump grinder for woods £150.00) Extras for Christmas Tree erection and Play park repairs £402.78) £1802.78 Newsletter no 10 printing – reimbursement Cllr M Bell £98.00 United Carlton Office Systems – Dec copier charge

13. DATE OF NEXT MEETING: MONDAY 15th Jan 2018 at 6.15 pm followed by Mon 19th Feb.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Grant – gave apologies for January’s meeting. Cllr Thirlwell - might be late arriving as coming from work. Cllr Ward – a tree surgeon had pointed out to him that some of the trees in the new woodland strip between The Chase and A6136 taken over by the Town Council, were showing signs of disease. Barry Robertson to be asked to check. Cllr Bell – thanked everyone for their contribution during 2017 and wished them a Merry Christmas and Happy New Year.

The meeting closed at 7.30 pm.

- 4 -

17/00726/FULL Planning Permission to Reposition and Relocate Front Access at 1 Foxhunter Avenue, Colburn DL9 4GN (closing 3rd Nov 2017)

17/00648/FULL Planning Permission for Two Storey Side Extension to provide Car Port to Ground Floor & additional accommodation to First Floor and Loft and Single Storey Rear Extension at 1 Catterick Road, Colburn DL9 4QZ (closed 7 Nov 2017) 17/00773/FULL Planning Permission for Change of Use from Office Building to Martial Arts School (no internal works proposed) at 2 Battalion Court, Colburn Business Park, Colburn DL9 4QN (closing 27 Nov 2017)

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 15th JANUARY 2018 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Keith Chadwick, Angela Dale, Helen Grant, Lynn Nassau, Gareth Sutterby, Charlene Thirlwell & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 2 members of the public present and District Cllrs William Glover & Bev Partridge

1. APOLOGIES – Cllrs Jag Sharma, Stuart Styles & Michael Ward

2. COUNCILLOR “DECLARATION OF INTERESTS” –none

3. MINUTES OF THE PREVIOUS MEETING

It was RESOLVED that the Minutes of the Town Council meeting held on 18th Dec and were approved as a true and correct record and were signed by the Mayor.

Matters arising – none

4. POLICE MATTERS The report for period 15th Dec to 13th Jan was circulated at the meeting (full report can be found on the website) and PCSO Katie Whitehead attended. Crime reported for the period 11 incidents; crime reported for same period 2016 was 14. 5 Violence, 1 Theft, 4 Criminal Damage, 1 Crime related incident.

ASB – 29 incidents (same period last year 12). 50% of these reports have occurred at The Broadway and the immediate area.

Public Spaces Protection Order (PSPO) Members of RDC’s Corporate Board are expected to support the introduction of the order at their meeting on Tues 16th Jan. In the last 9 months there have been more than 200 reports of youths behaving badly in the Broadway shops area to include Colburn Library, residents of local flats and the Business Park. Behaviour includes underage drinking, verbal and racial abuse, intimidation of younger and older people, abusive language, aggressive behaviour and large groups of youths congregating.

The Order will be for an initial two years and can be amended at any time. Once the Order is in place, it will become a criminal offence to do anything banned within the order and offences can be dealt with through the courts or with fixed on the spot fines.

Comments on Proposed Order Cllr Dale noted the huge response to the consultation of 585 opinions of which 51% were in favour of the Order and 49% against. Her question to NYP was how will it be implemented so that it is fair to the approx. 800 children who are behaving normally as against the small group of 12-15 youngsters who are causing major issues? Will the disruptive group move out of Colburn towards the Garrison centre to avoid restrictions? Why have the police not used ASBO’s as the next step up from the Acceptable Behaviour Contracts so leaving many residents with no option but to support a PSPO? There was a wide ranging debate with a general acceptance that something had to be done to change the current situation which was causing great distress but an Order on the whole ward may well deter businesses looking to move here and also affect house values.

It was RESOLVED that a senior officer from North Yorkshire Police be invited to a private meeting with councillors to discuss the issue and explain the police handling of the matter. Julia Mulligan would also be invited to attend.

- 1 - Ward Surgeries PCSO Kaye and PCSO Whitehead will be holding ward surgeries at the Colburn Library on the following dates. If you have anything you want to discuss then please attend and speak with them. Saturday at 10.30 – 11.30 on 17th February, 17th March, 21st April & 19th May

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111 In an emergency or where a crime is in progress always call 999. Contact details - PCSO 3556 Angela Kay [email protected] PCSO 6602 Katie Whitehead [email protected]

5. DISCUSSION WITH SAM HUTCHINSON, COMMUNITY MAPPING PROJECT OFFICER WHO IS WORKING ON BEHALF OF JULIA MULLIGAN, POLICE & CRIME COMMISSIONER FOR NORTH YORKSHIRE (email circulated with agenda) Sam Hutchinson explained that the Police Commissioner’s job consisted of governance of the police (not operational matters) and public engagement with local groups and charities. He was looking for contacts to build a database which could be used effectively for targeting police campaigns eg. road safety and cyclists and to enable the Commissioner to reach a wider cross section of the public. A list of all the local clubs and groups with a contact telephone number was suggested to include Village Hall, St Cuthberts Hall, Sports Centre, Library, Surestart, Hanson Sports & Social Club and the British Nepalese community. Sam was thanked for his attendance and left the meeting.

6. TO DISCUSS CURRENT STATE OF COMMUNITY ACTION PLAN LED BY CLLR ANGELA DALE Cllr Dale stated that the “Wishlist” was still being worked on. Evidence from the PSPO consultation had highlighted needs that residents had identified for the future which would be collated to support the list presented to a RDC group. A Youth Space to call their own was a strong suggestion to counter the current ASB problem and support the ongoing Youth Project.

7. TO DISCUSS “ECONOMIC DEVELOPMENT” LED BY THE EMAIL FROM CCLR HELEN GRANT Cllr Grant had posed the question of how to get DL9 postcode, particularly Colburn, at the forefront of Economic Development with ideas to take that forward (email circulated with agenda). Cllr Grant referred to several statements in the RDC’s Economic Action Plan 2016-20 such as “develop a comprehensive on-line investor information pack” and “develop abusiness brand for Richmondshire”and questioned whether it had been done. Should Colburn consider taking on a Town Manager in the future for a set number of hours to help bring in investment and attract new businesses.

Cllr Sutterby felt it was important to get officers at RDC pro-active towards Colburn and there appeared a need for an Economic Development Officer to pull the various strands of the Economic Plan together to make it work. Cllr Dale, through the Garrison Area Partnership, was pursuing two areas – youth and working with Chloe Lewis to form a local Business Association which businesses from Colburn could join. This answered a statement in Priority Two of the Action Plan to “develop and strengthen our programme of engagement with key businesses within the business associations”. Member of the public noted that since the banking crisis and large scale government cuts, Economic development had ceased to be a core activity as funding had been lost. There were 2 business groups operating in Richmond successfully.

It was RESOLVED to take the following action: a) add a Town Manager to the “wishlist” b) invite Neil Irving at County Hall to come to a meeting to discuss the marketing of this area

- 2 - c) email Callum McKeon to ask how Colburn fits into the Economic Action Plan as it is not a tourist area or historic market town

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved – Attended a Budget Analysis meeting which was to discuss ways to save money eg children & young people decreased by £173,000. Care & Independence – looking at ways to find cuts by doing less. People & Places Board – post Brexit fears that 72% of health care workers will disappear from the country. A6136 at White Shops – arranging for a white line to remind drivers crossing into Horne or Byng Road that they must give way to through traffic. Boundary Review draft plan is likely to be implemented and the Harley Hill area will move into Scotton ward. Suggested talks take place between Scotton and Colburn at a parish level. Report to Street Scene that the snicket running from the bus shelter Colburn Lane to Colville Crescent is being used as a dog toilet. Drains in Meadowfield Road needed clearing out. Yorkshire Water to be asked for the results from the Drainage Plan – is it completed?

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – commented that a response from the Boundary Commission was expected by the end of March. He was supporting the proposal to give £21,000 for the re-introduction of CCTV in Richmond. In response to a question, he was totally opposed to the housing planning application on Colburn Business Park and was lobbying against. Council Tax increases were proposed at either a £5 increase on Band D or a 2.99% increase which would be nearer £6 on Band D with future deficits in funding expected.

Cllr Partridge – had reported the standing water on the Broadway flags between car park and shops. Also opposed to the planning application on Colburn Business Park.

Cllr Dale – Youth and Business working with Chloe Lewis already mentioned. Invitations were circulating for her Civic Service at St Cuthbert’s Church on Sunday 11th February at 3 pm. Question was raised on how the re-writing of the Local Plan was progressing. Cllr Dale replied that this was being done in stages and coming out to consultation. Cllr Glover felt it was extremely difficult to update the Local Plan without a coherent Garrison Plan, the two plans needed to work together to identify development needs and suitable land.

a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged. b. Joint Burial Board – meeting held on Thurs 14th December (mins received). Next meeting Thurs 18th Jan. c. Garrison Area Partnership – latest meeting held on Wed 29th Nov at 6 pm, Risedale Sports & Community College, Hipswell

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 17/00908/FULL Planning Permission for Garage Conversion to create additional Living Space at 36 Beechwood Grove, Colburn DL9 4WA (closing 29th January 2018)

RDC decisions:- – Passed 17/00726/FULL Planning Permission to Reposition and Relocate Front Access at 1 Foxhunter Avenue, Colburn DL9 4GN (passed 24 Nov 2017) 17/00773/FULL Planning Permission for Change of Use from Office Building to Martial Arts School (no internal works proposed) at 2 Battalion Court, Colburn Business Park, Colburn DL9 4QN (passed 7 Dec 2017)

- 3 - Colburn Business Park update – letter from Rishi Sunak MP confirming that RDC require a number of reports to be submitted for major planning applications which would include a Land Contamination Assessment. Environmental health would review the assessment and judge whether it is necessary to include planning requirements in order to guarantee a site is suitable for residential use (letter circulated with agenda). MyDentist practice had responded that due to a shortage of dentists within Richmond and Catterick practices new patients are no longer being accepted. Recruitment of clinicians to these sites has been a long term issue unable to be resolved and both sites are up for sale so the situation may change with new owners. AlphaDentists have plenty of space for private patients but full for NHS patients. 2 “Save our Business Park” banners had been ordered by Cllr Chadwick on behalf of the Town Council.

Clerk to write again to Rishi Sunak MP to request he asks the Treasury solicitor to release the original Land Quality Assessment from the MOD transfer to Yorkshire Forward. Secondly to point out that the necessary infrastructure for medical, dental and transport in Colburn, the main housing development area in Richmondshire, was totally inadequate. There was no NHS dental provision, long waits in GP with waiting rooms crammed with 30 plus people and inadequate public transport for an increasing population.

11. CORRESPONDENCE – letter offering the support of the recently attested Catterick Volunteer Police Cadets for community projects, local events and supporting the elderly and vulnerable. Cadets are aged between 14 – 18 years old and attend Schools and Colleges in the local area and have all been security vetted (letter with contact details circulated with agenda).

12. FINANCIAL MATTERS – Quarterly figures Oct – Dec & Financial Summary Figures had been circulated with agenda.

Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures: United Carlton Office Systems – Dec copier charge £30.00 Newsletter No 10 Dec – reimbursed to Cllr M Bell £98.00 Many Bookkeeping Services Jan payroll £15.00 CAB, Richmondshire, Selby & District (Section 137 grant) £1000.00 Purple Creative Studio – Annual website hosting renewal £114.00 Richmondshire DC – 3rd quarter Allotment Lease £87.50 Clerk’s salary Jan (+2hrs) £511.58) Re-imbursements – Copy Paper £6.50) Mileage £7.70) £525.78 Deputy Clerk’s salary Jan (+2hrs) £338.80 Robertson’s Garden Services – 27th Nov – 22th Dec 4 weeks 80 hrs £1200.00) St Cuthberts Play park repairs £8.29) £1208.29 United Carlton Office Systems – Jan copier charge

13. DATE OF NEXT MEETING: MONDAY 19th Feb 2018 at 6.15 pm followed by Mon 19th Mar.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Dale – remarked that the Community Christmas Dinner had been a huge success and she wanted to thank all the volunteers who had worked so hard to set up the hall and prepare and serve food. Charity Teas were booked up to July so please continue to support.

15. CLOSED SESSION TO FACILITATE DISCUSSIONS WITH RICHMOND LEISURE TRUST REPRESENTATIVES ABOUT THE COLBURN LEISURE CENTRE Discussions took place between Austin Gordon and 2 other RLT representatives with councillors on financial matters. More information was requested to further the matter.

The meeting closed at 9.40 pm.

- 4 -

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 19th FEBRUARY 2018 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Angela Dale, Helen Grant, Lynn Nassau, Jag Sharma, Stuart Styles, Charlene Thirlwell, Michael Ward & Steve Wright Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 6 members of the public present and District Cllrs William Glover & Bev Partridge

1. APOLOGIES – Cllrs Keith Chadwick & Gareth Sutterby

2. COUNCILLOR “DECLARATION OF INTERESTS” – Cllr Dale did not vote on item 6a or b & Item 8 neither Cllrs Dale or Grant voted.

3. MINUTES OF THE PREVIOUS MEETING It was RESOLVED that the Minutes of the Town Council meeting held on 15th Jan and minutes of Open Spaces & Play Parks Sub-committee held on 26th Jan were approved as a true and correct record and were signed by the Mayor.

Matters arising – Item 7, page 2 – Economic Development in Colburn – Callum McKeon informs CTC that the person leading delivery of the RDC Economic Action Plan will be the new Business & Communities Manager, Sue White, who will be starting at the beginning of March. She has previously worked at RDC as an Economic Development Officer and is joining RDC from Darlington where she has been leading on their economic growth plans. Neil Irving referred the matter back to Callum as it is not his area of expertise. It was agreed to invite Sue White to the 19th March meeting if convenient.

4. POLICE MATTERS The report for period 14th Jan to 13th Feb was circulated at the meeting (full report can be found on the website). Crime reported for the period 21 incidents; crime reported for same period 2016 was 13. 10 Violence, 1 Theft, 3 Sexual.

ASB – 33 incidents (same period last year 14). Majority of these reports have occurred at The Broadway and the immediate area. PCSO Whitehead confirmed that there are now 4 teenagers on Acceptable Behaviour Contracts. The draft Public Spaces Protection Order will be published on the RDC website shortly allowing the public 21 days for comment and the aim remains for the order to be finalised and in place by mid-late March. Offences can be dealt with through the courts or with fixed on the spot fines.

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111

- 1 - In an emergency or where a crime is in progress always call 999. Contact details - PCSO 3556 Angela Kay [email protected] PCSO 6607 Katie Whitehead [email protected]

5. DISCUSSION WITH INSPECTOR MARK GEE ON COMMUNITY POLICING AND THE IMPLEMENTATION OF THE PUBLIC SPACES PROTECTION ORDER (formal response from Chief Constable’s office being prepared). Also attending Thomas Thorp, Policy & Scrutiny Manager, Office of the Police & Crime Commissioner Inspector Gee, PCSO Katie Whitehead and Thomas Thorp led the discussion and answered questions. Inspector Gee emphasised that Richmondshire DC were in charge of the Public Spaces Protection Order (PSPO) and would run it with the police responsible for supplying evidence. It was another tool to regulate poor behaviour for those under 18 years old but would not on its own solve all the problems.

Concern was raised about the loss of warranted police officers to help at the Ryedale fracking site leaving inadequate resources to deal with the current increase in ASB on the Broadway where disorder and harassment of residents and shop owners has reached unacceptable levels including racial abuse. In the previous week, Colburn Library had to be closed for 2-3 days over half term as banned youths refused to leave the building and volunteers felt unsafe. Stones were also thrown at shops. PCSO’s responding to calls received the same verbal abuse as volunteers and shop staff.

The police precept was being increased with money being made available for a return to 1400 officers with additional support sought from the government to assist with the fracking incident. Recently extra resources had been brought in from Stokesley, Harrogate with additional PCSO’s from Leyburn and Richmond.

Dispersal orders had been issued in larger numbers recently with limited impact and could last from 5 minutes to 48 hours. PCSO powers were under review but would not include arrest in the future. The main issue remained with finding sufficient evidence for individual records to be sent to a Youth Outcome Panel as most of the behaviour was taking place in groups. The government had set up Youth Outcome Panels composed of people from various statutory bodies in an effort to reduce criminalising young people as a criminal record affects their future lives and employment. Any victim who has reported three incidents of ASB which has caused harassment, alarm or distress in a six month period can request a review called a Community Trigger. Cllr Dale, as chair of GAP, had initiated a working group of people who are on the ground, essentially to move forward with ASB issues within the ward creating ideas to deal with the needs of youngsters in a proactive way.

Cllr Partridge asked why the CCTV footage held by the taxi firm was not being used for evidence as it focussed on the area from the Library around to the Co-op and Chinese takeaway where the majority of incidences took place. This was noted by police who would investigate.

Philip Wicks, chair of CRACCL, sought clarification on how volunteers should respond and whether they should use 101 or 999 to seek help. They had been forced to ban some young people but they refused to leave the library and it was noticeable that they had no other community space to go to. He had written to Julia Mulligan, Police and Crime Commissioner.

Summary – policing would continue to be centred on this problem and the police understood the fears and frustration from residents. Thomas Thorp had worked with RDC on the wording of the draft PSPO to make the clauses more specific to assist the police in gathering evidence. The public consultation on the PSPO would run until 19th March and the responses then monitored before a final decision was taken on implementation.

6. TO DISCUSS FUNDING FOR LIBRARIES – a) Grant Request from CRACCL Community Libraries to parishes Administrative support is needed to support the small board of six volunteer trustees for 2018/19 and 2019/20. £3000 was given in 2017/18 (letter attached with agenda). It was RESOLVED to make a grant of £3000 to be paid in April 2018 and 2019 to support the work of the volunteer trustees who are responsible for running the combined community libraries.

b) Grant Request from Colburn Library to match fund NYCC’s grant of £4000 to refurbish interior Cllr Dale explained that financial support was needed for Colburn library as Richmond was the core library and the DIO supported the Garrison library. The Colburn interior requires updating and refurbishing eg new book shelves

- 2 - and new seating and a grant of £4000 had been received from NYCC but was insufficient and the Town Council was asked to match fund this grant. It was RESOLVED to make a grant of £4000 to Colburn library to allow the necessary essential refurbishment to be started.

7. PRESENTATION ON RESERVED MATTERS PLANNING APPLICATION FOR COLBURNDALE PHASE 2 BY THE HOME GROUP, IDP and GL Hearn (approx. 200 houses) Stuart Taylor of Home Group introduced himself and 2 representatives of IDP and GL Hearn confirming that Home Group was a leading UK developer delivering mixed tenure developments of scale from challenging housing markets to the most prosperous. Colburndale 2 consisted of 201 houses of which 60 were affordable, both for sale and rental. They had studied local Yorkshire villages and based their designs on those principles using portrait windows with window trim in predominantly buff or cream brick similar to the local stone colour. The houses were grouped together with clustered parking for safety with a central village green. The shrubby trees at the top of the area would be removed but replanting would take place through the development. Cllrs were surprised to see a bridleway included in a shared surface zone running through the middle of the area – would droppings on the road be appreciated by residents, would it be safe for cyclists and horses to be using the same track, who would re-surface the bridleway in the future? Parking allowance of 1 space for one & two bed properties, 2 spaces for 3 & 4 bed properties and 4 spaces for social club. One main play area on the village green was noted with 4 small satellite areas. From the experience of the Town Council, largest play areas with better equipment were preferred by youngsters and easier to maintain. The existing plans were based on advice from Planning RDC but points raised would be considered. Well illustrated Design Plans were left for circulation to councillors and the representatives thanked for their contribution and they left the meeting.

Item 7 had been taken out of order after item 3 then items 4, 5 & 6. At the conclusion of item 6 at 8.55 a break was taken and several people left the meeting including Cllr Styles, District Cllr Glover, the Police representatives & Philip Wicks.

8. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved – Potholes reported Sign for Firefly Walk required Grit bins listed with ownership and responsibility The existing 20 minute waiting period outside the White Shops was being extended on trial to 30 minutes Seeking the support of all the businesses at the White Shops, 30 signatures required to allow the pavement skimming to complete the scheme Road safety audit on new White Shops junction confirmed dotted lines would be installed on lanes crossing the carriageway Fly tipping by Kingfisher Drive Had been approached by Rishi Sunak MP who had asked via his office which charitable organisation would most reflect the community following the delays at Whiteshops upgrade. She told members that Vodafone, although evidently unwilling to pay compensation to others, they were, according to his office, prepared to make an ex gratia payment of £1000. She asked the town council to consider the Village Hall because anyone in the garrison area can access it. Neither she nor Cllr Dale voted but it was unanimously agreed that the Village Hall should receive this payment. Cllr Dale questioned the timing of the pedestrian lights at the Surgery as older people were finding it difficult to cross in time.

9. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Glover – no specific report, had been attending all RDC meetings and following topics associated with Colburn. Cllr Partridge – noted the lights on the Broadway were orange and needed to be brighter (police agreed). New bulbs were coming within 6 weeks; one broken light would take longer. Taken up the matter of regular standing water on the Broadway. Cllr Dale – had organised Colburn Business Association to support all businesses within Colburn ward. First meeting had taken place in January, next one 8th March and Chloe Lewis and Cllr Dale would be delivering letters to all businesses inviting them to attend and become involved.

- 3 - The Youth Group, part of GAP work, would be meeting in March. Referred to in item 5, Thomas Thorp interested in becoming involved. 22nd Feb attending the Tour de Yorkshire meeting for the Stage 3 Richmond starting point (event 5th May) at Colburn Village Hall, 6 pm to discuss potential community events within Catterick Garrison. Everyone welcome to discuss ideas including residents from Hipswell & Scotton.

a. Play Park & Open Spaces Sub-Committee – next meeting to be arranged. Play Area adjacent to flats at The Chase –after much discussion, Miller Homes have accepted that they own this area and have been unable to get Watsons PM (the management company) to take responsibility for maintenance. They have asked if the Town Council will take the Play area over on the basis that they repair the bent metal fence, transfer the land to CTC and give a small sum for future maintenance. It was agreed that this plan was acceptable and the sum of £5000 was requested.

b. Joint Burial Board – minutes from meeting held on Thurs 18th Jan and agenda for Thurs 15th February both on file c. Garrison Area Partnership – proposed next meeting to be held on Wed 7th Mar at 6 pm, Tunstall Village Hall

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- 18/00070/FULL Planning Permission for Change of Use of Part of Existing Building to Residential Use (retrospective) at 7B Hildyard Row, Colburn DL9 4DH (closing 7 March 2018) 18/00060/FULL Planning Permission to Move Existing Fence (retrospective) at 15 Rosebud Way, Colburn DL9 4RY (closing 9 March 2018)

RDC decisions:- – none

OBJECTED TO 17/00890/FULL Planning Permission for 95 Dwellings and associated infrastructure at Colburn Business Park, Colburn DL9 4LR (closed 1st February 2018) Letter sent to Peter Featherstone with objections under the Policy Framework: Local Objectives, Drainage & Flood Risk, Healthcare, New Homes Bonus money and existing Businesses Consultation. 18/00062/FULL Planning Permission for Replacement of Dilapidated Sheds with Replacement Shed (retrospective) at Top Cottage, Colburn Village DL9 4PD (closing 5 March 2018) It was noted that the new building was large, much higher, stone built matching the adjacent house with double glazed windows and doors and could not be described as a replacement agricultural building. The application was misleading as the original photos showed cattle and geese around old buildings but there were no photos of the new building. The Town Council requested assurance that it was not a building for human habitation and that a site visit by the Committee should be made.

Due to the loss of MyDentist, Rishi Sunak MP had requested the NHS divert funds to existing practices to extend NHS opportunity (topic covered in local press and social media and confirmation letter sent to CCllr Helen Grant)

CCllr Grant had been involved with the proposed new development at Brewery House, off Byng Road going into Hipswell. Some 60 trees had been felled before the work was stopped. Residents were extremely anxious about the undermining of the bank on which their houses and gardens sit. The original permission had been to thin the trees by the public footpath.

11. CORRESPONDENCE – none

12. FINANCIAL MATTERS –

- 4 - Cheques for approval – list circulated at meeting It was RESOLVED to pay the following cheques presented for 2 signatures: United Carlton Office Systems – Jan copier charge £53.09 Banners for Colburn Business Park – Cllr K Chadwick £123.24 Darlington BC Mayor’s Charity – 2 tickets for Deputy Mayor £10.00 Office Shredder – reimbursement Angela Pickersgill £104.09 Woodscape – curved bench for White Shops corner traffic lights £2861.41 RDC – Mayor’s ticket to Chairman’s Annual Civic Dinner £22.50 Many Bookkeeping Services Feb payroll £15.00 Colburn Village Hall – office and room hire Jan – Mar 2018 £832.50 Darlington BC – Mayor’s tickets Charity Ball £110.00 Clerk’s salary Feb (+9hrs) £570.27) Mileage £8.25) £578.52 Deputy Clerk’s salary Feb (+5.5hrs) £371.14 Robertson’s Garden Services – 27th Dec – 19th Jan 4 weeks 80 hrs £1200.00) Play park repairs £90.82) £1290.82 United Carlton Office Systems – Feb copier charge

13. DATE OF NEXT MEETING: MONDAY 19th Mar 2018 at 6.15 pm followed by Mon 16th Apr.

14. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Sharma - gave apologies for March’s meeting.

The meeting closed at 9.40 pm.

- 5 - 17/00566/FULL Planing Permission for Two Storey Side Extension to replace Single Storey Extension at 37 St Cuthberts Avenue, Colburn DL9 4NT (closing 25th Sept 2017)

17/00648/FULL Planning Permission for Two Storey Side Extension to provide Car Port to Ground Floor & additional accommodation to First Floor and Loft and Single Storey Rear Extension at 1 Catterick Road, Colburn DL9 4QZ (closed 7 Nov 2017) 17/00908/FULL Planning Permission for Garage Conversion to create Additional Living Space at 36 Beechwood Grove, Colburn DL9 4WA (closed 29th Jan 2018)

- 6 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 19th MARCH 2018 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Deputy Mayor Helen Grant (Chair) Councillors: Keith Chadwick, Angela Dale, Lynn Nassau, Gareth Sutterby, Charlene Thirlwell, Michael Ward & Steve Wright. (Stuart Styles attended for the extra item on the Hanson Club and then left). Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

A welcome was given to Cllr Chadwick who had been in hospital and Cllr Styles who had suffered a serious car accident and it was hoped they would both make a full recovery.

There were 20 members of the public present.

1. APOLOGIES – Mayor Melanie Bell & Cllr Jag Sharma. District Cllrs William Glover & Bev Partridge

2. COUNCILLOR “DECLARATION OF INTERESTS” – Cllrs Dale, Grant, Styles & Ward were all members of the Hanson Club

Extra item not on the agenda – to receive a presentation by the Hanson Club in relation to the consultation for housing development adjacent to the Hanson Club

Mary Dale spoke on behalf of the Club. They were unhappy that Home Group developers had not invited them to the consultation discussion with the Town Council on 19th February and having seen the plans and drawings, they had serious concerns about the access road, the lack of parking for the club (4 spaces) and questioned why the original planning permission for 12/00669/OUT passed in June 2015 was not being followed. The permission had been for a Mixed Development including a Market Square, so why was only the housing development part taking place. The Town Council agreed that the Hanson Club was an important part of Colburn life for many residents so members of the Planning Sub-Committee would help in writing the objection letters when the expected planning application was made in the near future.

Cllr Dale felt it was the appropriate time to investigate the registration of the building into a Community Asset and then should the Hanson Club relinquish the lease, the Town Council would have an opportunity to use the building for community space. Since the Village Hall and St Cuthbert’s Church Hall were the only other community spaces, it was important to maintain the use of the Hanson building for the enlarging community in the future.

Extract from the Town Council Wish List document being sent to RDC:- “the Club appears to be becoming part of a housing development instead of the asset to the community that was indeed intended, it is also reducing the viability of the club as a business due to the close proximity to its neighbours. This was never the vision of Colburn Town Council or indeed the 350+ residents that attended numerous meetings regarding this development of light industrial and housing developments. This is a huge disappointment to this Community and the infrastructure”.

Mary Dale was thanked for her contribution and most of the public left after this discussion at 7 pm.

3. MINUTES OF THE PREVIOUS MEETING It was RESOLVED that the Minutes of the Town Council meeting held on 19th Feb and minutes of Open Spaces & Play Parks Sub-committee held on 2nd Mar were approved as a true and correct record and were signed by the Deputy Mayor.

Matters arising – Item 7, page 2 – Economic Development in Colburn – Sue White, new RDC Business & Communities Manager, would be attending the 16th April meeting.

- 1 - From Open Spaces minutes – Cllr Sutterby referred to the fact that he had reported litter in The Chase/Sidings woods and no action had been taken. As the Town Council was now the owner of this area, it had a responsibility to keep the area safe, clean and tidy. In response it was noted that Barry had been on holiday and the area had been extensively litter picked at the end of October with extreme weather experienced since January. Cllrs Dale and Grant, as members of the Sub-committee, thought the idea of the woods was to make it a Community Project in which residents could participate and one resident had offered to arrange a littler pick but as it was Mothering Sunday, there was little support. Branches and some stumps had already been removed for safety but the sub-committee members were going to arrange a meeting with Barry to walk through and look at the various paths and what work was needed. It should be noted that a meeting had been arranged to look at the wood but due to inclement weather it had been cancelled. An alternative date was to be agreed prior to the next meeting which was to be held at 9 am on Fri 6th April. (Afternote: this meeting had happened and the clerk had emailed list of actions on 23rd March). A grant of £1000 had been obtained against costs of £2000.

4. POLICE MATTERS PCSO Katie Whitehead attended and the report for period 13th Feb to 13th Mar was circulated at the meeting (full report can be found on the website). Crime reported for the period 30 incidents; crime reported for same period 2016 was 6. 16 Violence, 2 Theft, 3 Sexual, 8 Criminal Damage. 14 of the Violence Offences refer to domestic incidents with 4 arrests made at the time. Some are repeat victim and families and safeguarding referrals have been submitted where necessary.

ASB – 21 incidents (same period last year 15). Majority of these reports have occurred at The Broadway and the immediate area but there is a reduction in the number of incidents reported. Two youths have recently been taken off their Acceptable Behaviour Contracts having shown an improvement in behaviour. This is still being monitored and will be re-issued if there is a lapse in behaviour. Two youths will not be continuing with their ABC’s since they have been unsuccessful and other measures are being implemented. Multi-agency monthly monitoring sessions are taking place regularly to discuss incidents the young people have been involved in, in the presence of a parent/guardian.

The Public Spaces Protection Order, with amendments from the consultation, will come into force from Monday 19th March. A Police Constable, Police Community Officer or an Authorised Council Officer may, under Section 68 of the Anti-Social Behaviour, Crime and Policing Act 2014, issue a Fixed Penalty Notice to any person he or she has reason to believe has committed an offence.

Cllr Dale asked about the implantation of the PSPO and PCSO Whitehead replied that they were in the middle of new training with RDC. It was requested that Susie Eales be asked to come early to the April meeting and give councillors training so they understood how the Order would work. Cllr Dale also requested ASB figures for the Garrison to see whether the Order was displacing youths into the wider community and affecting the figures there.

North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message. It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team. Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on TWITTER@colburnwatch.

National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111 In an emergency or where a crime is in progress always call 999. Contact details - PCSO 3556 Angela Kay [email protected] PCSO 6607 Katie Whitehead [email protected]

- 2 - 5. DISCUSSION ON “WISHLIST” DOCUMENT PREPARED BY CLLR ANGELA DALE The updated document prepared by Cllr Dale was circulated at the meeting with one last opportunity to email comments/amendments. Cllr Sutterby had noted that in the recent planning application for Scorton that the developers had offered a football pitch as part of the S106 agreement and Colburn Town Council would like a similar opportunity. The lack of land for sport/recreational facilities and community buildings was noted in the report which would have a detrimental long term effect particularly since the housing development was of a high density. The report would be sent to officers at RDC – Callum McKeon, Yvonne Peacock, Bart Milburn, Ian Threlfall, Campbell Dawson, Tony Clark and the Chair of the Local Plan Working Group.

6. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved –

Noted NYCC had cut £186 million from its budget to date and there was still a shortfall of £10m + per annum to 2020. Her attendance at NYCC was 85.7%. Absences were due to other meetings particularly at Local Government Association meetings in London. There had been some progress with problem HGV parking on Easton Way, in that signage and road markings are being processed. Potholes etc – she reminded members that anyone can use the NYCC REPORT IT site for a quick turnaround.

She had a place on the Rural Digital Connectivity group which feeds into a national committee. She noted that for developments of 30 properties or more, BT will lay fibre cable for free. Had spoken to RDC planning about this and it will be addressed through the Local Development Framework. NYCC Highways had spent £750k- £1m in salt and grit this winter using 150tn of salt. National Crime laboratory in Northallerton recently caught 6 people in connection with copy cat sites who were jailed after a Trading Standards prosecution. She will have a budget of £10,000 for 2018-19, currently £5,000. Of this £5,000 must be spent on environmental schemes and £2,000 has been allocated already on the bikes project at Risedale, RAMPS and £500 to a new mothers group. She hoped to use the environmental aspect of her budget creatively.

7. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Dale spoke of her Chairmanship of RDC with the well-received dinner at Hanson Sports & Social Club and the Church Service and reception at the Village Hall showing what Colburn can offer. As Chair of the Garrison Area Partnership (GAP) she was pleased to see the Colburn Business Association beginning to work with growing support. Tour de Yorkshire – she was much involved with the Community events – 2 miles of bunting to be made for the Garrison area and a request for 2 litre plastic bottles to be recycled for decorative flowers.

To be noted – Sat/Sun 7th/8th July Colburn Sports & Gala Day to include the Gardening/Scarecrow competition. Chairman’s Church Service 8th July.

8. REPORTS FROM OTHER BODIES AND SUB-COMMITTEES Present membership – Cllr Mel Bell as chair of both sub-committees Play Park & Open Spaces – Cllrs Keith Chadwick, Angela Dale, Helen Grant & Charlene Thirlwell Planning – Cllrs Lynn Nassau, Gareth Sutterby, Michael Ward and Steve Wright

a. Play Park & Open Spaces Sub-Committee – next meeting Fri 6 April at 9 am, Village Hall Play Area adjacent to flats at The Chase – Miller Homes had agreed to the proposal and would action.

Cllr Sutterby had taken photographs of the proposed new Play Park at Marne Grange which was and had been completely flooded for a period of time. Deputy Clerk to contact Matthew Day of Streetscape, the supplier of the equipment to discuss and take up with Linden Homes. Drainage clearly needs attention before building starts.

b. Joint Burial Board – latest meeting held on Thurs 15th Mar, minutes of 18th February on file. Current members were finding the meeting dates difficult for attendance. c. Garrison Area Partnership – meeting to be held on Wed 7th Mar at 6 pm, Tunstall Village Hall was postponed due to adverse weather.

- 3 - d. Planning Sub-Committee –

Plans agreed by Colburn Town Council:- 18/00106/FULL Planning Permission for Timber Building adjacent to Existing Dwelling for use as a Hairdressing Salon at 55 Albermarle Drive, Colburn DL9 4EZ (closed 16 March 2018) 18/00145/FULL Planning Permission for Garage Conversion at 9 Bluebell Walk, Colburn DL9 4WB (closing 30 March 2018) 18/00161/Full Planning Permission for Change of Use of Unit from B1 Office to A3 Ceramics Studio at 6 Battalion Court, Colburn Business Park, Colburn DL9 4QN (closing 4 April 2018)

RDC decisions:- – none

9. CORRESPONDENCE – none

10. FINANCIAL MATTERS – Photocopier agreement May 2018 The existing lease expires on 6th May 2018. Clerk had circulated 2 options after discussion with John Ellis of United Carlton; to keep present machine free of charge for a further year or update to new machine at a cost of £446.40 per annum. Present service charges application on either option. It was RESOLVED to keep the current machine free of charge for a further year as it appeared to be coping with the workload.

Future delivery of Newsletter 3 regular delivery helpers had been lost but Publication Richmondshire Today may be able to deliver in combination with their own booklet at a cost of £40 per thousand copies. Joe Willis would discuss prices and delivery area with Deputy Clerk and it was RESOLVED to accept this offer. Deputy Clerk to circulate members with final details after meeting with Joe Willis.

Cheques for approval – list circulated at meeting

It was RESOLVED to pay the following cheques presented for 2 signatures: United Carlton Office Systems – Feb copier charge £43.61 Many Bookkeeping Services - Mar payroll £15.00 PAYE 4th qrtr £191.60 £206.60 Colburn Library – agreed match funding NYCC grant for refurbishment £4000.00 Yorkshire Local Councils Association- clerk training for General Date Protection Regulation in force 25th May £45.00 Clerk’s salary Mar (+9hrs) £574.51) Copypaper & envelopes £16.50) Mileage £14.30) £605.31 Deputy Clerk’s salary Mar (+5.5hrs) £377.24 Robertson’s Garden Services – 22nd Jan – 16th Feb 4 weeks 80 hrs £1200.00 United Carlton Office Systems – Mar copier charge

11. DATE OF NEXT MEETING: MONDAY 16th Apr 2018 at 6.15 pm followed by Mon 21st May. This is the Annual Meeting commencing at 6 pm followed immediately by the regular monthly meeting.

12. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Ward reported old furniture being left at Piper Hill flats. All cllrs asked to report RDC matters directly to one of the three District Cllrs to take forward. Cllr Dale – the afternoon tea on 31st March will be run in aid of the Hub & Community Café which will be advertised.

The meeting closed at 8.10 pm.

- 4 -

17/00648/FULL Planning Permission for Two Storey Side Extension to provide Car Port to Ground Floor & additional accommodation to First Floor and Loft and Single Storey Rear Extension at 1 Catterick Road, Colburn DL9 4QZ (closed 7 Nov 2017) 17/00908/FULL Planning Permission for Garage Conversion to create Additional Living Space at 36 Beechwood Grove, Colburn DL9 4WA (closed 29th Jan 2018)

18/00070/FULL Planning Permission for Change of Use of Part of Existing Building to Residential Use (retrospective) at 7B Hildyard Row, Colburn DL9 4DH (closing 7 March 2018) 18/00060/FULL Planning Permission to Move Existing Fence (retrospective) at 15 Rosebud Way, Colburn DL9 4RY (closing 9 March 2018)

17/00890/FULL Planning Permission for 95 Dwellings and associated infrastructure at Colburn Business Park, Colburn DL9 4LR (closed 1st February 2018) Letter sent to Peter Featherstone with objections under the Policy Framework: Local Objectives, Drainage & Flood Risk, Healthcare, New Homes Bonus money and existing Businesses Consultation.

- 5 - MINUTES OF A MEETING OF COLBURN TOWN COUNCIL HELD ON MONDAY 16th APRIL 2018 AT 6.15 PM COLBURN VILLAGE HALL

PRESENT Mayor Melanie Bell (Chair) Councillors: Keith Chadwick, Helen Grant, Lynn Nassau, Jag Sharma, Gareth Sutterby & Michael Ward. Clerk: Philippa Graves Deputy Clerk: Angela Pickersgill

There were 0 members of the public present. District Cllr William Glover attended.

The training on the implementation of the Public Spaces Protection Order by Susie Eales of RDC planned at 5.50 pm prior to this meeting was postponed.

1. APOLOGIES –Cllrs Angela Dale, Stuart Styles, Charlene Thirlwell & Steve Wright. District Cllr Bev Partridge

2. COUNCILLOR “DECLARATION OF INTERESTS” – none

3. MINUTES OF THE PREVIOUS MEETING It was RESOLVED that the Minutes of the Town Council meeting held on 19th Mar and minutes of Open Spaces & Play Parks Sub-committee held on 6th April were approved as a true and correct record and were signed by the Mayor.

Matters arising – none From Open Spaces minutes – Cllr Sutterby referred to the new Bench at White Shops and asked why this expenditure had not been ratified by full council. Cllrs Grant & Bell referred to the fact that this was a regulated sub-committee which took decisions as a delegated authority. The Financial Regulations were referred to and clause 11 Contracts (h) for items below £5,000 and above £500, the clerk should strive to obtain 3 estimates. This process had been followed by the Deputy Clerk who looks after the work of Opens Spaces and Play Parks

4. POLICE MATTERS

Report for period 14th Mar to 11th Apr was circulated at the meeting (full report can be found on the website). Crime reported for the period 8 incidents; crime reported for same period 2016 was 19. 3 Violence,1 Sexual, 1 Criminal Damage, 1 Autocrime and 1 Burglary

ASB – 21 incidents (same period last year 24). Half of these reports have occurred at The Broadway and the immediate area but we are starting to see a drop in the number of incidents. Three youths are on Acceptable Behaviour Contracts with certain conditions that will last for 6 months. These are regularly monitored with all agencies who meet up with the individuals, parents or guardians to provide process reports.

The Public Spaces Protection Order, with amendments from the consultation, came into force from Monday 19th March. Two local youths have already been issued with a FPN from the Council as they have breached one the conditions of the Order.

In answer to Cllr Dale’s question on ASB figures for the Garrison (Hipswell ward area including camp centre, Richmondshire Walk etc) there were 9 ASB reports between 19 March - 12 April 2017 and 5 reports for the same period 2018. Problems with youths at Tesco had been noted and the police were monitoring the situation. Cllrs questioned why only 2 FPN had been issued yet 21 incidents had been recorded. Deputy Clerk to action with PCSO Kay.

- 1 - North Yorkshire Community Messenger service is a free service that allows messages to be shared by the Police to members of a specific community area. Messages can be received via email, text, facebook and phone message. It is easy to sign up, just visit www.nycm.co.uk from a PC or smartphone. If you are interested in signing up to community messenger but do not feel confident enough with or have access to the internet please make contact with a member of the team. Keep up to date with Catterick Policing by joining twitter and follow us @NYPCatterickSNT Anyone interested in Colburn specific incidents or who is interested in Colburn Community Watch can follow us on TWITTER@colburnwatch. National 24 hr non-emergency number 101 (15p per call from mobile or landline) or call Crimestoppers anonymously on 0800 555 111 In an emergency or where a crime is in progress always call 999. Contact details - PCSO 3556 Angela Kay [email protected] PCSO 6607 Katie Whitehead [email protected]

5. DISCUSSION WITH SUE WHITE, BUSINESS & COMMUNITY MANAGER, RDC ON ECONOMIC DEVELOPMENT IN COLBURN Sue White reported that she had taken up her post on 6th March and was keen to focus on engagement with businesses and had instigated an Audit of the work currently done by RDC to develop an Economic Strategy. At present, the work centred around the Business Grant schemes but she was keen to promote broader mapping of the whole district creating a datebase of every business in Richmondshire to build up a picture of how the individual areas work together.

Specifically in Colburn there were some key players in the service and engineering sections and the Business Park was a key employment site. The Audit would provide information on what drives businesses to come to certain areas with the importance of good infrastructure, suitable employees and road links. Cllr Grant invited Sue White to the next meeting of the Colburn Business Association on Thurs 19th April as although only recently constituted, the membership was growing. Sue gladly accepted this invitation to meet local business people.

Sue stated that she would defend the Business Park as the only business land in Richmondshire available and her department would support building a case to challenge Linden Homes' application for housing development there. It was important for RDC to engage with developers as well as businesses and recently there had not been the resources to undertake this work and fully understand the situation. Land was coming forward from owners but green open sites needed a huge amount of money to install the necessary infrastructure to make the site attractive to potential businesses looking to move into the area. Sue White was thanked for her excellent summary of the new work being carried out by RDC and wished her every success.

6. DISCUSSION WITH AUSTIN GORDON, RICHMONDSHIRE LEISURE TRUST, ON FUNDING GRANTS FOR THE UPGRADE OF COLBURN LEISURE CENTRE GYM Austin Gordon was following up the earlier discussion in January with the Town Council and had put together a plan, which had been circulated with the agenda, to raise some £48,000 to replace the old gym equipment. He was seeking a grant of £10,000 from the Town Council to make the plan work and be able to maintain and then increase the gym membership which was a core activity. The various grant options were discussed and also the S106 money from the proposed new housing in Brought with St Giles. For the purposes of refurbishing the gym, the S106 money would not be immediate enough and they had plans in the future to which any such money could contribute.

Cllr Grant suggested the ASPIRE grant from NYCC and to contact Gillian Wall, Stronger Communities Delivery Manager Richmondshire, at Swaledale House, Colburn Business Park. Austin was meeting with them on Thursday so would pursue.

It was agreed that Austin would come back to the 21st May meeting to update members on how the fund raising was progressing – agenda item.

7. TO DISCUSS COUNTY COUNCIL MATTERS WITH COUNTY COUNCILLOR HELEN GRANT County Councillor Grant gave an update on some of the issues with which she had been involved –

Confirmed she had just sent ASPIRE grant details to Austin Gordon online.

- 2 - As Vice Chair of the Care & Independence meetings she was saddened to see an uplift in fees for community care. New charges being set for home to school post 16 educational needs students in line with charges for mainstream pupils. NYCC still had to find £10.3 million per annum in as yet unidentified savings up to 2020 and the cuts were beginning to hit front line services for the elderly, children and disabled/special needs. The Richmondshire Area Committee which previously sat only in Richmondshire, was being reduced from 9 to 8 members thus making the footprint as big as a parliamentary constituency and diluting local representation. Re-surfacing programme was being compiled and had an extra £10,000 for the whole of Richmondshire. White Shops re-surfacing – this was being done to remedy an incorrect drainage hole found when the final assessment of the work had been done.

8. REPORT FROM DISTRICT COUNCILLORS ON RDC MATTERS RELEVANT TO COLBURN Cllr Partridge sent by email – pursuing Colin Dales for update on the bulbs and replacement light fitting for the Broadway. Spoken to the Chinese and Ghurkha shop owners who have both seen a reduced amount of ASB which it is hoped continues to fall. At Scrutiny working group the Workplan has been looked through and the group will do a full scope of the workings of Waste and Street Scene. Once this big piece of work is completed, they will look into Pest Control Services and Lifeline.

Cllr Glover spoke about the Boundary Commission decision with the result that one member had to stand for Colburn Moor (area beyond Sour beck) and one member for Albermarle Drive with the remaining 9 seats for Colburn central. The Planning Working Group had met two weeks ago and looked at the rate of building in Colburn and he was encouraging other settlements to take a fairer share of development. There was lack of progress with the MOD Master Plan which kept changing and there were brownfield sites within the Garrison which could be developed before greenfield sites. Drainage problems throughout the area needed addressing.

a. Play Park & Open Spaces Sub-Committee – next meeting Thurs 3rd May at 8.45 am, Village Hall

Cllr Sutterby queried page 2 matters arising from TC mins 19th March and how the meeting had been arranged as per Afternote. Members of the sub-committee explained the series of events and reminded members that site meetings had to take place to make progress with Open Space matters and meetings with the Maintenance Person had to fit his workings and the recent bad weather. Cllr Sutterby maintained that litter picking was part of the Maintenance profile and the Town Council had a duty to keep the Sidings Woods clean. He was reminded that 3 new litter bins were being installed and the emptying of these was an additional task that had been agreed within the hours. Regular litter picking of the woods would require payment for additional time and cllrs present agreed with this principle. As Cllr Sutterby was unable to accept the views of other members he left the meeting at 8 pm.

b. Joint Burial Board – latest meeting held on Thurs 15th Mar. It was noted that David Metcalfe had sadly died suddenly and he would be sorely missed by the Burial Authority to which he had devoted many years and was a pivotal figure for his knowledge of the area. c. Garrison Area Partnership – meeting to be held on Wed 7th Mar at 6 pm, Tunstall Village Hall was postponed due to adverse weather.

d. Planning Sub-Committee – Plans agreed by Colburn Town Council:- none

RDC decisions:- – 17/00908/FULL Planning Permission for Garage Conversion to create Additional Living Space at 36 Beechwood Grove, Colburn DL9 4WA (passed 19th Feb 2018) 17/00566/FULL Planing Permission for Two Storey Side Extension to replace Single Storey Extension at 37 St Cuthberts Avenue, Colburn DL9 4NT (passed 21st Mar 2018)

- 3 - Plans objected to by Colburn Town Council:- 18/00202/AORM Approval of Reserved Matters Application following Outline Approval of Planning Permission 12/00669/OUT for Reserved Matters and Discharge of Conditions at Arc Factory Cso, off Catterick Road, Colburn DL9 (closing 3rd May 2018) The clerk was asked to enquire as to why the housing development part of the overall scheme was being allowed to proceed and what was the proposed community gain. There was concern about the site access, the negative position the Hanson Club found itself in with just 4 parking spaces and the Colburn surgery which was incapable of handling the current workload.

10. CORRESPONDENCE – Local Government Boundary Commission Review for Richmondshire Final Recommendations – have been published (summary circulated with agenda). These will now be laid before Parliament for implementation at the local elections in 2019. For District purposes Colburn ward has been reduced losing the land south of Sour Beck (joins Scotton) and Albermarle area (joins Hipswell). 2023 electorate is predicted to rise to 3228 allowing 1614 electors per district councillor (2).

11. FINANCIAL MATTERS – Cheques for approval – list circulated at meeting

It was RESOLVED to pay the following cheques presented for 2 signatures: United Carlton Office Systems – Mar copier charge £47.03 Many Bookkeeping Services - Apr payroll £15.00 CRACCL – Year 2 (of 3) Administrative Support Grant Libraries £3000.00 Colburn Youth Project – Year 2 (of 3) agreed grant £4800.00 Yorkshire Local Councils Association- membership 2018-19 £779.00 Yorkshire Water – Broadway Car Park Surface Water rates 2018-2019 £405.04 Colburn, Hipswell & Scotton Joint Burial Board Precept 2018-19 £3744.00 Eyecatching Signs – new posts and clips for Noticeboard Village Hall £276.00 Richmondshire DC – allotment lease April – June £87.50 Colburn Village Hall Association – office rental Apr-June £780.00 Meeting room Jan, Feb Mar £71.25 £851.25 Zurich Municipal – insurance June 2018 – May 2019 £387.12 Clerk’s salary Apr (+9.25hrs) £574.29) Copypaper & envelopes £5.50) Mileage £16.50) Stamps £38.04) Batteries £3.94) £638.27 Deputy Clerk’s salary Apr (+3hrs) £353.76 Robertson’s Garden Services – 19th Feb – 23rd Mar 5 weeks 68 hrs £1020.00) Open Space repairs/maintenance £63.60) £1083.60 United Carlton Office Systems – Apr copier charge

12. DATE OF NEXT MEETING: MONDAY 21st May 2018, the Annual Meeting commences at 6 pm followed immediately by the regular monthly meeting. The Chair gave apologies for the 21st May.

13. ANY OTHER BUSINESS (at the Chairman’s discretion) Cllr Chadwick – reported the appalling state of the recycling area. Deputy Clerk to report to Streetscene. Cllr Grant – reported the flytipping over the fence from Forest Drive onto Yorkshire Water land, a long standing problem. To report to Streetscene. The Garrison Gathering in May has a shortfall of £500 and she asked if “in principle” the Town Council would agree to fund £250 which would help supplying public toilets for example. To be an agenda item in May. She also requested that the doctors from the Colburn Surgery be invited to the next meeting to discuss the system of booking appointments and the walk-in sessions as residents are regularly waiting up to 4 hours to be seen. Cllr Nassau – gave apologies for the May meetings and requested to be taken off the Planning Sub-Committee.

The meeting closed at 8.10 pm.

- 4 -

18/00106/FULL Planning Permission for Timber Building adjacent to Existing Dwelling for use as a Hairdressing Salon at 55 Albermarle Drive, Colburn DL9 4EZ (closed 16 March 2018) 18/00145/FULL Planning Permission for Garage Conversion at 9 Bluebell Walk, Colburn DL9 4WB (closing 30 March 2018) 18/00161/Full Planning Permission for Change of Use of Unit from B1 Office to A3 Ceramics Studio at 6 Battalion Court, Colburn Business Park, Colburn DL9 4QN (closing 4 April 2018)

- 5 -