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Special Libraries

VOLUME38 . Established 1910 ..NUMBER7

CONTENTS FOR SEPTEMBER 1947

The President's Message ...... IRENEM. STRIEBY 203

Library Applications of Punched Card Systems ..... KATHERINE M. STOKES 204

A Summary of Applications of Punched Cards as They Affect Special Libraries ...... C. D. GULL 208

The Librarian: First Aid to the Advertising Agency . . KEO CURRIE 213

Cooperation Between Newspaper Libraries and School of Journalism Libraries ...... EUNICECOLLINSMOHR 216

Sources for Biographical Data on Personnel GWENDOLYNLLOYD 2 19

S. L. A. National Officers, Chapter Presidents, Group and Committee Chair- men and Special Representatives 1947-1948 . 220

Events and Publications ...... 222

Announcements ...... 224

Indexed in Industrial Arts Index, Public Mairs Information Service, and Literary Literature

EDITORIAL COMMITTEE ALMA CLARVOEMITWILL, Chairman and Editor

WINIFREDYORK FORWOOD KATHLEENBROWN STEBBINS Managing Editor Advertising Manager

The articles which appear in SPECIALLIBRARIES express the views of the authors, and do not necessarily represent the opinion or the policy of the editorial staff and publisher.

SPECIAL LIBRARIES published monthly September to April, with bi-monthly issues May to August. bg The Special Libraries Association. Publication Offlce, Rea Building, 704 Second Ave., Pittsburgh 19, Pa. Address all communications for publication to editorial o5ces at 31 East Tenth Street, New Tork 3. K. T. Subscription price: $7.00 a year; foralgn $7.50: single copies, 75 cents. Entered cur eecond-class matter February 5, 1947, at the Poet Oflice at Pittsburgh, Pennsyl~'ania,under the Act o? Xarch 3, 1879. Acceptance lor mailing at special rate of postage provided for in the Act 01 February 18, 19t5, authorized February 5, 194';. I HARPER BOOKS FOR SPECIAL LIBRARIES

, Handbook of Personnel Management- by GEORGED. HALSEY,Author of "Supervising People" I A working manual for every office and a textbook for trainees, this book is the first comprehensive record of all phases of personnel work. Drawing upon the records of I scores of corporations, a life-long practitioner here discusses fully every major activity in the best contemporary personnel operations. ". . . amazingly complete, I helpful, stimulating and full of practical advice and valuable practices . . . should prove an inspiration."-VIRGINIA KIRKUS' BOOKSHOP SERVICE. $6.00 Human Factors In Management- I Edited by SCHUYLERDEAN HOSLETT, University Fellow, Ohio State University Already used widely by executives in business, government, and in areas of personnel management, industrial relations, etc., this book supplies a scientific basis for cooperative human relations between executives and workers. Distinguished con- tributors here discuss The Nature and Conditions of Leadership, Training Leaders in Human Relations, Studies in Human Relations, and Facilitating Adjustments Through the Counseling Method. ". . . some of the best thinking in the field."- NEW LEADER. $3.50 Essentials of Management for Supervisors by CHARLEYH. BROADED,Supervisor of Foremen Training, Union Oil Company, Refinery This book is designed to supply the minimum information about general manage- ment - its organization and operation - which should be understood by all members of the supervisory force. The company concerned with improving the level of com- petence of its supervisors will find it an indispensable, practical textbook for conference training groups. ". . . contains much that should help develop capable supervisors."-VIRGINIA KIRKUS' BOOKSHOP SERVICE. $3.00 Cost Accounting FUNDAMENTALSAND PROCEDURES- 1947 Revision by CLARENCEL. VAN SICKLE,Professor of Accounfing, University of Pittsburgh Available in a new edition, this book has become a standard reference volume for executives and industrial engineers as well as professional accountants. In step-by- step sequence it develops the subject of cost terminology, basic fundamentals, rela- tionship of physical cost controls to managerial cost control, journals and ledgers, cost elements and their combination into complete cost systems. Over 300 illus- trations. $7.50 Public Speaking for Everyone A PRACTICAL HANDBOOK by JAMESW. ARMSTRONG,Former Associate Professor of Public Speaking, Northwestern University For the businessman who wants to make an effective speech. Here is a dynamic, thorough volume on all the fundamentals of speechcraft as well as a practical guide to better s~eechorranization and deliverv that results in maximum audience re- sponse. ".'. . freshwand stimulating. ln.my opinion it is the finest work in the field."-William Harrison Fetridge, Vice President, POPULAR MECHANICS MAGAZINE. $3.00

AT YOUR BOOKSTORE OR FROM HARPER & BROTHERS 49 ~ast33rd st. New York 16, N. Y.

------Please Mention Special Libraries When Answering Advertisements THE PRESIDENT'S MESSAGE OUR Officers are elected to con- lishment of a central office, has become duct the affairs of S.L.A. in ac- increasingly complicated. The Execu- Y cordance with constitutional pro- tive Board, Headquarters Staff, the visions, to formulate policies which will Editor, Group and Chapter Liaison Of- reflect the wishes of the membership, ficers, various Committees, Chapter and to carry responsibility from year to Presidents, and Group Chairmen -all year so that our organization will func- contribute toward coordination. tion as a uniform whole. The adminis- Many of our present difficulties were trative framework of the national Asso- outlined by my predecessor; they will ciation takes precedence over units that be summarized in the Proceedings issue. compose it -not to dominate them but Creation of the Group and Chapter Re- to relate their activities to those of other lations Committees is one step toward a Groups and Chapters and to coordinate more cohesive organization. A new form the whole. Continuity in policies and of membership blank is under consid- programs is necessary at every level of eration which may automatically solve the organization; every one who has ac- some problems. Group and Chapter cepted official responsibility will work manuals are now in process of revision. toward its achievement. The committee on Association struc- Our Association came into being in ture and policies, known as the Com- 1909 when 26 librarians organized for mittee of Five, will continue its study. the purpose of mutual help and profes- Although not. all of the recommenda- sional improvement. At that time no tions made to date have been accept- one foresaw expansion to a membership able to the membership, they have been of 4,825 members, composing 23 Chap- useful in challenging us to recognize our ters and 13 Groups. Membership has weaknesses where they exist. more than tripled since 1931 and has Though we are plagued by growing doubled within the present decade. For- pains, we must not let them interfere tunately the membership as a whole with responsibility to our profession. possesses the vitality, resourcefulness Our horizons have broadened and in and enthusiasm that characterized its each of us there is an awareness that it early leadership and our organization is is this cooperation with others that has basically sound. enabled us to develop ourselves, our In the very early period the majority libraries and our Association. At the of members knew all of the others and Board meeting in June we created an were interested in their activities. Group Awards Committee to explore the possi- division soon became a necessity as the bilities of stimulating significant accom- medium for developing projects and ex- plishments in the field of special libra- changing ideas in specific fields. Chap- rianship. To do our part in promoting ter formation was the spontaneous out- recruitment, education for librarianship come of the need for continuous asso- and adequate standards, we have re- ciation with other librarians. Commit- organized our Committee on Profession- tees were added as the need for them al Activities. To guide us in working arose. The mechanics of coordination with other groups toward a common which, at first, fell entirely upon the Of- goal, we have a Committee on Coopera- ficers, later assisted by a voluntary sec- tion with other Organizations. Thus we retary, still later by a paid part-time start the Association year. secretary, and followed by the estab- IRENEM. STRIEBY. LIBRARY APPLICATIONS OF PUNCHED .CARD SYSTEMS* By KATHERINE M. STOKES Circulation Librarian, University of Illinois, Urbana, Illinois

HE main use of punched cards in two types of systems is that those to be special libraries would seem to used successfully in machines must be Tme to be for indexing and select- kept uncreased, while rolling, folding or ing purposes. In only a few such libra- bending is more helpful than harmful to ries would volume of use 'justify the those to be hand sorted, for used cards expense of machine systems. Both IBM will not cling together so tightly as and Remington Rand install equipment strictly fresh ones. Corrections can be on a rental basis. Remington Rand now made in the Keysort cards' punched in- also sells machines, but it is probably formation by pasting a perforated paper wiser for librarians to rent them, there- strip over the notch to be cancelled. No by assuring themselves of machines such saving of an otherwise wasted card kept in first class condition by con- is possible with the machine type. tinuous servicing or periodic replace- MACHINE EQUIPMENT CAN BE SHARED ment. Those IBM machines about Punched cards have been in use in which I have inquired, namely, a punch business offices for more than a decade. and a sorter, cost about $18 and $24 Any library attached to a big business monthly, respectively, several years or to a university may therefore have ago. More elaborate machines are more an opportunity to share machine equip- expensive and prices have probably in- ment already installed in another part creased since I investigated them. An of the plant. For instance, the library IBM representative recently said that might rent a punch and a sorter to be orders for machines could not be filled used on its own premises, but for tabu- in less than a year. lations the library's cards could be tak- Orders for Keysort cards are now en to the business office and put through being filled in five weeks. They are that office's tabulator, an expensive higher priced, naturally, than conven- piece of equipment which a library tional card supplies, because they must would need only occasionally. be of a tougher grade of stock, and In libraries large enough to be depart- must be provided with machine punch- mentalized the cost of a machine instal- ed holes before they are ready for use. lation need not be absorbed by only one But the expense of Keysort equipment department, if others can be interested is more than made up by the cost of in adopting punched cards. At the Uni- the labor to be saved. I have never en- versity of Virginia Library, for example, countered a similar statement for ma- quoting from a staff member's descrip- chine systems. Here the argument pro- tion of the routines developed there, the moting their use is based on the ac- "rented apparatus consists of one Rem- curacy machines guarantee, and the va- ington Rand automatic punch machine riety of information it is possible to ob- and of one Powers sorting and tabulat- tain from a single card record. One ing machine with a selective sorting de- point of difference in the cards for the vice for the Circulation Division, and of one Powers hand punch for the Acquisi- 1 Paper presented before the Science-Tech- nology Group, on June 12, 1947, at S.L.A. tions, the Acquisitions Division making Convention, in , Ill. use of the sorting machine located with 19471 LIBRARY APPLICATIONS OF PUNCHED CARD SYSTEMS 205 the Circulation Division." A year after controls an inventory of a million and a the University of Florida Library's Cir- half maps, which must be sorted accord- culation Department installed IBM ma- ing to such data as area, scale, author- chines for its records, the Order Depart- ity, color scheme, language, projection, ment changed its procedures to punched date of mapping, date of printing, etc. card methods. Some maps must be indexed in as many PRINCIPLE INVOLVED IN PUNCHED as fifty to seventy ways. To have one CARD USE punched card do the work of the ten to The big principle involved in using seventy necessary to accomplish the punched cards is that any information same things by the conventional hand slotted into a single card is never lost, filed card indexing is an immense sav- so long as the code to the notches exists. ing in setting up the system. It also There may be many sorts of informa- saves in the later sorting and charging tion written or printed on a card, which when the maps are sent out in lots as cannot be found after it is filed, unless large as 25,000 at one time to a single duplicate sets of cards are filed with library. The Map Service hoped by dis- different purposes in mind. For instance, tributing punched cards to give other in College and Research Libraries for libraries the benefit of the system it had , Garrett Hardin, a professor developed for handling the maps. But at Santa Barbara College, suggests that so few libraries had the Remington there are so many books now being pub- Rand machines necessary to make the lished, that libraries may eventually cards usable that they were not widely have to come to some method of retir- accepted, most libraries asking to have ing to storage, or completely discarding, instead the printed cards which were those which have not proved their also available. The punched cards re- worth as a part of the library's collec- ceived at the beginning of the program tion after five or ten or twenty years. were completely unintelligible to most To go through the usual type of shelf of the borrowing libraries and are now list at intervals to see which books had reposing in undisturbed piles, a com- been in the library five years or more plete waste. would be an almost impossible task for Another project which may help to librarians, even if their collections were promote the familiarity with punched not mammoth. To make out a second cards that the Map Service's plan was card for each book and file it by date expected to further is the Air Materiel of acquisition would be equally cumber- Command's sending out of Keysort some. But if the shelf list had been cards as order forms to those research made on punched cards and the date of libraries receiving the Air Documents acquisition had been punched into each Index. Research engineers in particular book's record, it would be a simple mat- are borrowing through these libraries ter to sort out those which were Dur- the captured foreign air technical docu- chased at any given time. ments, or microfilms of them, that the In the 1946 A.L.A. Conference Pro- Index notes. The use of punched cards ceedings the Chairman of the Library as order forms for these documents is Appliances and Equipment Subcommit- simply a circulation adaptation. From tee expressed the opinion that familiar- the variety of information the card ity with Remington Rand cards would seems to be able to hold, it appears that be greatly increased by the U. S. Army this is more than a mere triple entry Map Service's distribution of sets of circulation record, and the one card them with the deposits of 25,000 maps, must do work that would have required which are being sent to more than 100 many cards in a visual system. If Key- American libraries. The Map Service sort cards had been sent out by the 206 SPECIAL LIBRARIES [September

Map Service instead of machine cards possible to select the information notch- they could have been used by any li- ed only on two, for instance, by using brary receiving them. The purchase of two needles or a sorter with two tines a needle for sorting from the McBee and sorting simultaneously on two and Company, for a dollar or two, would SF. Those cards notched on two and have been the only expense necessary, also on another figure like one or seven, and just as many kinds of information to make three or nine, will not drop out could have been slotted into the Key- as they would if only the two notch sort cards as the Remington Rand ones were needled. held, if numerical coding had been used. An alphabetic code using holes labelled CODING DESCRIBED O,L,E,C,B to represent in different com- Such coding has been fully described binations all the letters from A to Z, is by three chemists named Cox, Bailey also clearly described by Messers Cox, and Casey, who published recently two Bailey and Casey in a later article. articles on the use of Keysort cards for Their first appeared in Chemical and indexing and sorting scientific bibliogra- Engineering News for , phy, that should prove very stimulating 1945, and the second in the Journal of to the thinking of special librarians Chemical Education for . about their own bibliographic problems. In SPECIAL LIBRARIES, for September The articles describe both numerical 1946 Mr. C. D. Gull, of the Library of and alphabetical coding, which permit Congress, gives a very illuminating de- the punching into a single card of a scription of sequence and selective sort- great variety of information. ing with Keysort cards. For recording a limited number of My actual experience with punched items direct coding, or assigning a single cards has been limited to using Keysort meaning to each hole, is most satisfac- cards for circulation records, and my tory and the simplest method to oper- study of both IBM and Keysort meth- ate. A single insertion of the sorting ods has been always with circulation needle in a certain position will drop problems in mind. Three very helpful out all cards notched for that particular articles on circulation adaptations have information. But when there are not appeared in the Library Journal. The enough holes to represent all the data first was in the December 1, 1936 issue to be included on a card, numerical and by Ralph Parker describing his use of alphabetical coding increase the num- IBM equipment at the University of ber of possibilities many times. For . The second, in the February 15, numerical coding the digits 7,4,2,1 are 1939 issue, was Frederick Kilgour's ar- assigned to four consecutive holes, call- ticle on Harvard's Keysort system. The ed a field, and fields can be set up for third, E. Carl Pratt's "International units, tens, hundreds, etc. Then in each Business Machines' Use in Circulation field any number from one to fourteen Department, University of Florida," was may be indicated by clipping one hole, in the April 1, 1942 issue. This winter I or a combination of two or three holes, attempted to collect information on all such as one and two for three, or one, the Keysort circulation adaptations in two and seven for ten. With four fields use at present in university libraries, as of four holes each, it is possible to pro- a background for my own thinking in vide for notching any number up to regard to Illinois' circulation problems. 14,999. A digest of this material appears in the In order to increase the ease of selec- Library Journal for June 1 and 15, tive sorting two more holes can be add- 1947. ed to each field, an o or zero, and an GALESBURG METHOD SF, meaning single figure. Then it is Special librarians probably do not 19471 LIBRARY APPLICATIONS OF PUNCHED CARD SYSTEMS 207 have the difficulty of keeping involved are provided for notching the student circulation records of large groups of borrower's identification number to books and borrowers. But a revolution- make it possible to drop out at any ary method of employing Keysort cards, time the cards for all books charged to just installed at the Galesburg Under- him. graduate Division of the University of There have been several hints of the Illinois Library, and about to be put possibility of doing studies of borrow- into operation at the Navy Pier branch, ers' reading tastes and habits by the should be of interest to even the small- use of punched cards, but nothing has est library. It is a very inexpensive and yet been published reporting that such efficient way of using the Keysort card studies have actually been made. The as a book card, capable of 19 separate University of Georgia has holes at the circulations. Most punched card circu- bottom of its circulation card where the lation systems use each card a single borrower's class can be directly punch- time. This is unavoidable, because the ed and his school classification coded. original use is as a call slip, although In a letter this winter Ralph Parker, the the same card later becomes a charge. Director of Libraries at Georgia at that For a small library with open shelves time, wrote me that the "coding at the instead of a stack collection, call slips bottom of the card is used only for spe- are not necessary. The borrower goes cific studies and is not normally notch- directly to the shelves to get his books ed in day to day operation." Miss Roy instead of relying on pages or pneu- Land, Circulation Librarian at the Uni- matic tubes and conveyors to take his versity of Virginia, stated in her de- slips into the stacks and bring back the scription of the Remington Rand rou- matching books. At Galesburg the Key- tines developed there, "We have not as sort book card has the author, title and yet used the system for detailed studies call number typed on it and is kept in of student or faculty reading, and the the book-pocket when the book is not possibilities of such use offer potential circulating. When it is taken out the values." On all the punched cards, used borrower signs in one of the 19 spaces by university circulation departments, ruled on the front and back of the card. both of the Keysort and the machine The due date is then notched into the types, there are unassigned holes or card and it is filed until the book's re- spaces which can be used to make read- turn. When the book is discharged, the ing studies later. The adaptations of card is put back into its pocket. The both types of cards are limited only by next time the book circulates, the due the ability of the administrator plan- date to be notched into the card may ning their use to analyze his needs. If fall on the same hole as the previous he can clearly state to a representative notch. If not, that notch is closed up by of any of the punched card companies a correction sticker and a new notch the answer he wants to obtain, I am punched. confident, from my experiences with The call numbers, etc., in different them, that the representative will be handwritings on cards used as call slips, able to devise a system which will .give which later become the charges in most the solution desired. Keysort systems, have been a cause of CONCLUSION dissatisfaction to several libraries. The The administrative uses of punched Galesburg method eliminates this source cards can all be summed up in one of inaccuracies and the one card forms word, control. Whenever a library's rec- a triple entry circulation record; it acts ords, acquisition, bibliographical or cir- as the location record, the date due rec- culation, become involved and cumber- ord and the borrower's record. Holes some, it is time to consider putting them 208 SPECIAL LIBRARIES [September on punched cards. There is no magic in great many headaches in his future by the cards themselves, and they cannot taking the chance of having one big be expected to work well unless there headache while he sets up his plan. He is careful planning behind them. But if will also have the satisfaction of aiding the administrator will deliberately take in the progress librarians are trying to time, that he can not well spare, to con- make in escaping from the mass of cler- sider punched card adaptations for his ical work, which has kept them from own situation, he is likely to save a achieving the recognition they deserve.

A SUMMARY OF APPLICATIONS OF PUNCHED CARDS AS THEY AFFECT SPECIAL LIBRARIES * By C. D. GULL Acting Assistant Chief, Catalog Maintenance Division, Library of Congress, Washington, D. C.

HE use of punched cards in and control, personnel records, census statis- out of libraries to aid research tics, etc., punched cards are now recog- Twork appears to be growing nized as a way of achieving more sat- steadily and in many directions. Appli- isfactory results in research work by cations now in use are many and varied employing them in the preparation of and employ all of the standard systems. indexes, catalogs, classified lists and There are two basic types of punched various types of written records. card systems: (1) systems which em- Since this paper is a summary of ploy cards punched over the entire sur- some past and potential applications to face and which are fully mechanized; aid research work, it is technical in na- and (2) systems which employ cards ture and assumes a considerable under- punched only on the margins, which are standing of the systems by the reader. only partially mechanized, and which re- The Army Map Service (Washington quire hand sorting or selection of the 25, D. C.) is employing Remington desired cards. The International Busi- Rand equipment (Powers system) in ness Machines Corporation and Rem- extensive indexing of its large map col- ing Rand, Inc., provide fully mechanized 1ection.l The system is used for answer- systems, while the McBee Company, ing individual research problems and Charles R. Madley Company and A. A. for publishing a monthly list of acces- Rembold and Company provide the sions by photo-offset lithography. Some manually operated systems known by libraries are receiving punched cards to the trade names of Keysort and EZ correspond with the maps deposited by Sort. Changes in the types of cards the Army Map Service, but the value themselves have been very few, but of the cards is questionable in libraries improved machines and techniques have lacking the equipment for their use. appeared fairly often in recent years. MARGINAL PUNCHED CARDS After years of use in commercial Marginal punched cards, which are fields for performing many operations, notched or slotted in use, appear to be such as accounting, fiscal control, stock particularly adapted for use by indi- viduals in their research work. Messrs. :g Paper presented before the Science-Tech- nology Group, on June 12, 1947, at S.L.A. Casey, Bailey and Cox have estimated Convention, in Chicago, Ill. that over 100 researchers are using Mc- 19471 SUMMARY OF APPLICATIONS OF PUNCHED CARDS 209

Bee Keysort cards in the field of chem- coded information should be punched istry alone. These authors have con- on the right and bottom margins. After tributed the valuable mnemonic O-I-E- the collection of cards has been sorted C-B code for alphabetic punching of into whatever arrangement is desired, these cards and have offered many valu- the cards are laid down in columns on able suggestions in their published cardboard, successive cards overlapping papers. the preceding cards to the bottom of A number of libraries are using Key- the text on each, and then they are sort cards for maintaining circulation fixed in place with Scotch masking records, since borrower, call number tape. After photographing, the sheets and date due records can be obtained can be reproduced by Duplimat, Multi- with the use of only one basic card.3a lith or regular photo-offset lithography. The McBee Company, of , This method should be very useful in Ohio, has recently added a new selector the preparation of annotated bibliogra- unit to its line of equipment for Key- phies and other records, since it elimi- sort cards. This device permits rapid nates the retyping or setting of copy, selection, based on a number of signifi- and permits the use of the cards after cant items, of certain cards from a large photographing by stripping them from number of cards without disturbing the the cardboard sheets. original order of the file. IBM EQUIPMENT AID TO RESEARCH Another form of marginal punched International Business Machines cards, called E-Z Sort, was demonstrat- equipment (Hollerith system) appears ed at a recent business methods exhibit to have been employed longest and sponsored by the Bureau of the Budget over the widest range of activities in in Washington. These cards, manufac- aiding research. The Corporation has tured by A. A. Rembold and Company, been most cooperative and forward- San Francisco, have an uneven row of looking in its assistance to research work- holes on the margin spaced closer than ers, its effort culminating in such de- the holes on Keysort cards. The EZ vices as the Automatic Sequence Con- Sort system is not as fully mechanized trolled Cal~ulator,~constructed for Har- as the Keysort system, since it has only vard University and used ever since by two small machines in addition to the the Navy, of which it is said that it is hand punch. capable of solving any problem in ap- One of the advantages of Remington plied mathematics; a somewhat similar Rand and International Business Ma- machine under construction for the Uni- chines equipment has been the ability versity of Pennsylvania; and a device to prepare a printed record from the to recompute the positions of the stars, punched cards. This advantage can now at the Thomas J. Watson Computing be obtained by mounting specially de- Laboratory, . signed marginal punched cards on the The Corporation's charging machine, principle employed in the Adjustable demonstrated at the A.L.A. Conference Aligning Device, which was invented by at Buffalo last year,5 was the result of the Government Printing Office for the an experimental system established and preparation of the Cumulative Catalog still in use at the Montclair, New Jer- of Library of Congress Printed Cards sey, Public Librar~.~The records main- by photo-offset lithography. These cards tained by this system permit detailed should be prepared with no punched analysis of the use of books, reader in- holes on the left and top margins, and terest, requirements of shifting popula- the text should be placed no more than tions, etc., as foreshadowed by Edward a quarter of an inch from these mar- A. Wight in 1936.7 gins, with a uniform width of line. The IBM has been used in surveys of va- 2 10 SPECIAL LIBRARIES [September rious kinds, such as a detailed analysis spare and repair parts for shipboard of the returns of Mr. H. W. Wilson's and machinery) and an Index of Manufac- the Library of Congress' questionnaires turers' Instruction Books l1 at the end about a cumulative catalog in book of the war in and in form. Washington. The IBM tabulator has been employ- ed in the production of a number of CARD OPERATED TYPEWRITER records of different kinds: One of the earliest users of the IBM (1) A bibliography of cost accounting, in tabulator to prepare page copy was Mr. two volumes, from the Indiana University Leo W. Meyer, of the Federal Power School of Business5 Commission, (Washington 25, D. C.), (2) In the production of catalogs and for who has employed it since 1937 or 1938 the accounting of the Surplus Books for Veterans project at the Library of Congress for producing the Commission's Typical (3) In preparing the catalog of the Li- Electric Bills. He has maintained his in- brary of the Department of Education, In- terest, and recently used the new card ternational Business Machines corporation, operated typewriter to prepare copy for Endicott, New York, arranged in four ways from the basic punched card files the 1946 volume of the Commission's (4) By Dr. F. Lowell Taylor of the Dow Directory of Electric and Gas Util- Chemical Company, Midland, , in ities.12 indexing Beilstein's Handbuch der Organi- The card operated typewriter was schen Chemie (5) By Mr. George S. Crandall in pre- developed during the War for the armed paring an index of petroleum patents at forces by linking two existing machines, Socony -Va cuum Laboratories, Paulsboro, the alphabetical verifier, used for elec- New Jersey trical proofreading of punched cards, (7) By the Air Documents Division, Wright Field, Dayton, Ohio, which produced and the Electromatic typewriter. The the preliminary edition of an extremely valu- verifier became a reading machine, con- able German-English dictionary of German veying impulses from the punched cards aeronautical terms from punched cards. to the typewriter, and the customary PUNCHED CARDS FOR CATALOGING flexible wiring plugboard was added. PURPOSES The machines were used in communica- The work at Wright Field is probably tion, payroll and personnel work in the the most extensive application of armed forces. punched cards today for cataloging pur- The text of this directory, in the type- poses.9 After 3" x 5" catalog cards are writer's Fineline Gothic caps and small prepared and distributed to many de- caps, is in three columns with tabula- positories, author and subject informa- tions in each column. Mr. Meyer finds tion is punched into IBM cards, for that only 30% of the information un- use in answering individual searches dergoes change each year. By recording and in preparing indexes for publica- the information on punched cards, he tion. Wright Field is fortunate in having saves 70% of each year's work for use two types of special equipment for its in preparing the next year's volume. work: (1) a large number of the alpha- The method also reduces the time re- betic collators and (2) the combination quired to prepare the copy from six of card to perforated tape and tape to months for typesetting to two months punched card machines for use with for typing on the card operated type- teletype communication equipment.1° writer. Mr. Meyer is extending the use The control of the distribution of its of this machine to the preparation of aeronautical information is maintained Statistics of Electric Utilities for 1946, upon Keysort cards. in which he achieves a further saving The Navy's Bureau of Ships produc- by employing the tabulator to sum- ed about 30 service parts catalogs (of marize and verify the various statistical 19471 SUMMARY OF APPLICATIONS OF PUNCHED CARDS 2 11 tables during the preparation of the of Congress for experimental purposes. page copy, rather than afterwards. With every aid from the Corporation EXPERIMENTAL DEVELOPMENT IN and particularly information from Mr. PROGRESS Leo W. Meyer on how to use three holes There are some interesting experi- in a column to impulse capital letters, mental developments in progress at this experiments at the Library of Congress time. The U. S. Patent Office is prepar- are directed toward the possible de- ing, under the direction of Mr. William velopment of cumulative subject, classi- Cochran, an index to the Classification fied and author indexes for the newly of Patents on IBM cards, and expects launched Cumulative Catalog of Li- to publish corrected editions of the in- brary of Congress Prinfed Cards in book dex every six months, photo-offset from form. Experiments indicate that indexes the 405 tabulator. Research work is of adequate typographical appearance under way on IBM cards at the Na- can be produced on the typewriter, and tional Research Council, under the di- that punched card equipment offers new rection of Dr. W. R. Kirner, to correlate flexibility in compiling indexes. chemical structure and biological effects in certain fields, including insecticides, CONCLUSION anti-malarial and other drugs, and can- The person who plans to use punched cer-inhibiting compounds. cards must study the different types Dr. George Malcolm Dyson, of Gen- carefully to choose the one best suited atosan Ltd., Loughborough, England, to the proposed application, and must has worked out some very ingenious bring a thorough knowledge and under- uses of Hollerith cards in connection standing of library recording techniques with his new notation system which to bear upon the problem, whether they records the complexities of organic be indexing, cataloging, subject head- chemistry in linear (rather than bi- ing, classification or reference tech- dimensional) symbols, which can there- niques, as well as acquiring a clear un- fore be recorded on punched cards. The derstanding of the possibilities and British Tabulating Machine Company limitations of punched cards. No punch- has modified a hand punch so unusual ed card system can overcome the diffi- combinations in any column can be culties imposed upon it by faulty re- punched. By assigning certain values in cording techniques. However, at this advance to the symbols of his notation stage in the development of the use of system, Dr. Dyson can add the nota- punched cards in library research there tions of the radicals of a compound to is no doubt that they can be applied obtain its chemical formula, and thus with profit in many operations. check the accuracy of the work of pre- BIBLIOGRAPHY paring the notation as a whole. He states that he has coded six volumes of 1. As described by Major Charles F. Steele at the A.L.A. Conference in Buffalo, June 19, Beilstein without difficulty, using the 1946. A.L.A. Bulletin 40: P-102, Septem- new notation, and that the British Tab- ber 15, 1946. ulating Machine Company is develop- 2. Before the Punched Card Committee of ing new sensing and sorting machines the American Chemical Society, January for his work, which can be prepared 13, 1947. finally upon the card operated type- 3. Particularly in "Punch Card Techniques writer. His developments are of great and Applications," Journal of Chemical interest to chemists and users of punch- Education. 23: 495-499, October 1946. ed cards in this country.l3 3a. Stokes, Katherine M. "A Librarian Looks The IBM Corporation has placed two at Keysort". Library journal 72: 871+, card operated typewriters at the Library 953+, June 1 and 15, 1947. This article on 2 12 SPECIAL LIBRARIES [September

single-entry circulation records appeared vision, Intelligence T-2, Air Materiel Com- after this paper was prepared. mand, Wright Field, Dayton, Ohio. Harvard University. Computation Labora- 10. International Business Machines Corpora- tory. Cambridge, Harvard University Press, tion. Electric Accounting Machine Divi- 1946. 561p. sion. A manual of operation for the automatic Proposed operating procedures for in- sequence controlled calculator. itial installation of types 041 and 057 ma- chines as applied to freight train operation A.L.A. Bulletin 40: P-100-101, September on the New York, New Haven and Hart- 15, 1946. ford railroad. New York 22, N. Y. IBM, Montclair, N. J., Free Public Library. Cir- c1945. 79p. fold. plates. culation Records Control by Punched Alphabetical Printing Punches are used Cards. [P.Co. 19421 for all initial punching operations. Two Book and borrower's cards are matched new punched card machines were develop- at loan desk, and record is made on IBM ed, Type 057 the Card-Controlled Tape reproducing punch in basement. Files kept: Punch and Type 041 the Tape-Controlled borrowers' registration cards; accession rec- Card Punch. The first creates a perforated ord (book) cards. When book is returned, tape identical to the tape used to control return card is reproduced, matched with printing telegraph machines, and the sec- out file, and loan thereby cancelled. Fines ond creates printed and punched cards can be run from these cards. The method from the perforated type, or it can be used permits detailed analysis of use of library to punch cards manually when not con- in relation to users. nected for automatic operation. 11. U. S. Bureau of Ships. Wight, Edward A. Index of Manufacturers' Instruction "A New Method for Gathering Library books. Washington, D. C. [Govt. print, off.] Statistics." (In his Methods and Tech- 1945. [1073]p. Issued by Code 1875, Bu- niques of Library Surveys), Chicago Uni- reau of Ships, Navy Dept. versity. Graduate library school. Library One basic list and six indexes to it, institute. Library trends 1936, p.353-60. . . . from type 405 IBM listing of punched Author foreshadows precisely what was cards. done at Montclair, N. J., in 1942. 12. U. S. Federal Power Commission. Pickett, Aha Le Roy, comp. Directory of Electric and Gas Utilities in . . . Classified Cost Accounting Bibliogra- the United States, 1946. Washington phy. Bloomington, Indiana University [Govt. print. off.] 1946. vii, 481p. School of Business, Indiana Business Stud- Some of the statistics are 1945 figures. ies. Study no. 29, 1946. 463p. Under the direction of Mr. Leo W. Lithoprinted by Edwards Brothers from Meyer, the information was punched on an IBM Type 405 tabulation. It varies IBM cards, employing three holes in a from Study no. 28 only in being arranged column for upper-case characters, and page by the 18 subject groups and within each copy was prepared on the IBM card oper- alphabetically by author. ated typewriter in Fineline Gothic caps Pickett, Alva Le Roy, comp. and small caps, with headings from the . . . Cost Accounting Bibliography. Vari-Typer. Three column text, with tabu- Bloomington, Indiana University School of lations in each column; two column index. Business, Indiana Business Studies, Study no. 28. 1945. 470p. 13. Dyson, George Malcolm Lithoprinted by Edwards Brothers from The Application of Mechanical Opera- an IBM tabulation (Type 405). tions to the Dyson Notation of Organic The basic arrangement is alphabetical Compounds. [I9461 by author, although some are by source Typescript. 5p. and others by title, with a large "no auth- Dyson, George Malcolm or" section at the end. A New Notation and Enumeration Sys- tem for Organic Compounds, , Arnhym, Albert A. Longmans, Green and Co., 1947. iv, 63p. "Aviation Engineer, Take Note!" Aero photostat of page proof. digest 53:25 + . Dyson, George Malcolm The value, usefulness, cataloging, etc., Some Applications of the Dysonian No- of the captured German and Japanese tation of Organic Compounds. (Reprint of aeronautical documents are here described, a paper read before the American Chem- as carried on by the Air Documents Di- ical Society, April 1947) 19p. THE LIBRARIAN' FIRST AID TO THE ADVERTISING AGENCY By KEO CURRIE Vice President and Director of Research, Needham, Louis & Brorby, Inc., Chicago,

HE first library no doubt had instead of centuries, has had to grow up books of stone; about the only quickly. It is not too surprising there- Tthing in modern life resembling fore that we hear arguments about it. it in appearance is a cemetery. The first Sometimes very hot debates, on wheth- librarian was undoubtedly a man, a er advertising is an economic waste that man in flowing robes and flowing beard, persuades people to give children whis- with hammer and chisel in his hands. key instead of bread, or a boon to man- If he wanted to move a set of books he kind that puts corn plasters on every called a hundred slaves. If a book fell aching foot and sends Mrs. Zilch off to over, it was goodbye librarian-too late work with a smile on her face. for first aid! With that kind of start, it These two, the library and the adver- is easy to understand why it took cen- tising agency, were bound to meet, be- turies and centuries and centuries to cause they are both service institutions. develop the idea of a lending library. Not that I think the great libraries have That first librarian, if he had only ever hung out flags in honor of the ad- known it, was entitled to membership vertising profession, but they have duly in your organization. His library was noted it as among the curious phenom- highly specialized. It served "special in- ena of the age in which we live. Neither terests." His duty was to record vital do I think that advertising agencies statistics, deaths, wars, feuds, theories have given much recognition to libraries and beliefs of kings and priests, the and librarians. They have just taken leaders of his day. them for granted, as everybody has. The first advertising agency was FUNCTIONS OF THE RESEARCH probably just a young man with an idea DEPARTMENT in his head and a great urge to persuade The functions of the Research De- somebody to use it. Just possibly he had partment in an agency can be put into one or two facts up his sleeve. He was a few general classifications, each of known as a peddler who did nothing which represents fundamental contribu- more than sell space on commission. tions to the work of the entire agency. Apparently some people think he is still First is the library. When a problem just a salesman of the old school, with comes along, the first step is obviously little interest in using factual material to find out what information is already to guide his work, and no sense of obli- in existence and available. The prob- gation to the public. lem may be important or relatively in- Both libraries and advertising agen- significant -often those which look cies have, come a long road. One has least significant cause the most excite- come with dignity and modesty. The ment. At any rate, first call is for the other, counting its history by decades librarian with her well-organized infor- mation, her ability to grasp a problem 1 Paper presented before the Advertising Group on June 11, 1947 at S.L.A. Convention quickly, and her amazing knowledge of in Chicago, 111. where to search for what. 2 14 SPECIAL LIBRARIES [September

Next, the Research Department is set. Very simple. Sometimes the final constantly involved in special analyses result was fortunate and successful. of data to select, organize and interpret Sometimes the method led to bank- material so that new concepts and new ruptcy. relationships become clear and usable. Another of the functions of a Re- To mention a simple example of this: search Department is to conduct sur- In determining how to reach certain veys. No doubt everyone has been on types of farmers with news of a service the receiving end of many a question- or a product, or a piece of machinery naire. They come by mail, by telephone especially developed to be useful to or are presented personally at one's them, it is not enough just to know that doorstep. It often amazes me that the there are about six million farmers in people of this country are so willing to the country. Obviously, if there are only be questioned about everything under three-fourths of a million farmers of the the sun-about the nail polish they pre- type we have in mind, it becomes im- fer; whether their children send 10d portant to know this fact, to know and a box top for this super-duper magic where they live, how to find them gizmo that can be used to spot air- among the six million. Thus from an in- planes, see around corners, and put a telligent study of facts available in the spot light on an escaping burglar; volumes of the U. S. Census Reports whether they save recipes from Sunday and other data about farms and farmers, ads; and why they do or don't want we begin to establish a basis for esti- their husbands to help pick out their mating the potential demand for the hats. product or service. Later, by matching I have come to the conclusion that such data against its circulation studies, most people like to be asked for their our Media Department can plan how opinions and enjoy making their ex- best to reach the three-fourths of a mil- perience available to anyone who evi- lion farmers with news about the prod- dences a desire to use it constructively. uct or service which we believe will Surveys in the advertising business prove useful to them. arise from a need for specific informa- Thus the librarian's collection of data tion which is not easily available ex- and her familiarity with it give first aid cept by asking people for it. The prob- to the market analyst months before lem may arise because the writers need the advertising will appear. It is obvious to know how women actually use a that the usefulness and dependability product so that in advertising it, house- of such studies depends upon two fac- wives can be told just the things they tors: the skill of the analyst and the want to know about it. Even before that character of the data supplied to him, point is reached, the conscientious ad- both as to completeness and quality. vertising agency wants to check its own You have doubtless noted an impli- enthusiastic ideas about the product cation that considerable economy of against the cool, hard facts of actual use both effort and money may result from by the impartial ultimate consumer. a methodical planning of the approach In this division of research work, the to advertising. It is this sort of thing I librarian sometimes practices preven- mean by the coming-of-age of the ad- tive first aid by making a survey un- vertising business. The old way, I am necessary. She watches for announce- told, went something like this. One man ments of studies made by others and has thought up a product. He has a calls them to the attention of interested friend in the advertising business, an- people all through the advertising agen- other who publishes a magazine. The cy. If she is well acquainted with the three get together for lunch and it's all work of the agency she can be a regular 19471 LIBRARIAN : AID TO ADVERTISING AGENCY 2 15 first aider by showing up at the right branch to your first aid service. An im- time with needed help. She may also be portant advertisement is ready to be requested to assist in interpreting the delivered to the magazine's presses in results of a survey. just two days. It tells an interesting Another general function of the Re- convincing story. Everybody has ap- search Department is to share in a con- proved it, but at this late moment some- tinuous study of what might be called bne questions an obscure statement of advertising performance. Besides pre- fact. Can we really prove it? Yes, it's paring advertisements, advertising peo- from an article in a highly reputable ple are naturally deeply interested in magazine. But where did that writer get how well their advertising does the job his information? It turns out the article it is intended to do. was ghost written and when the writer It is rarely possible to pin this down is finally located in his vacation re- with definite proof. The answer lies in treat, his memory without his notes is what millions of consumers or ultimate vague. In the meantime, the librarian users decide to do about advertised has used her head, her telephone and products, whether they accept them or her inquisitive mind and has found an reject them. It is also rarely possible to unimpeachable reference. isolate advertising's part from other sell- Sometimes it does not turn out so ing and promotional efforts with which satisfying. Perhaps an artist starts the advertising must be coordinated. How- librarian on a search for a picture to ever, we receive a great deal of guid- authenticate the details of how an As- ance from studies of sales results, such syrian woman dressed in a certain long- as those supplied by Industrial Surveys, ago century. Her search, takes her to based on purchase diaries kept by every possible collection until at last housewives, and by Nielsen, based on she tells the artist where the picture retail store data. exists-"O!" he says, "I forgot to tell I am sure you are somewhat familiar you we killed that whole idea." There with these and other subscription ser- are moments of fun and excitement in vices, such as Media Records and PIB our business, and also those of frustra- which yield historical records showing tion. where, when and how much advertising Often, we do not know too much has appeared and Starch Magazine about the use that is made of our re- Studies, Nielson's Radio Index and C. search work, or who receives credit for E. Hooper ratings which furnish various it. But we need not worry; the fact that evaluations of public reactions to ad- library service is taken for granted, does vertising. not mean it is not appreciated. On being In some agencies, a considerable staff invited to come here today, it occurred of analysts is engaged in interpreting to me to conduct a brief opinion survey such studies and devising special stud- within my own organization. A memo ies for the benefit of media people, ar- was sent to top executives and tech- tists, copywriters and other technicians. nicians inviting them to respond with Librarians become first aiders again by their ideas as to the advantages and maintaining reference files and by disadvantages to an agency having its watching for articles about new research own special library with trained libra- organizations and improved research rians in charge. "Don't think we're look- techniques. ing just for roses," we urged them. So far, I have spoken of library first "Please send the thorns along too." aid chiefly in the sense that you are the Replies came right back from most first one we call upon when help is of these busy people, all roses, with needed. There's also an emergency never a thorn attached. The first reply 2 16 SPECIAL LIBRARIES [September to arrive was from the Head of the agency. It enables them to produce bet- firm: "I think the library is an essential ter copy and it saves a lot of time. No part of our business." He also pointed need to explain that writers and artists out the economy of specialization in ma- need either a little or rather complete terials pertaining to our company and information about a strange variety of of relying upon the many fine libraries subjects. They may want to know in Chicago as sources for data not used whether Abraham Lincoln ever carried regularly. an umbrella; what year the washing From our Economist came this com- machine was invented; miscellaneous ment: "We couldn't do without the ser- facts about diatomaceous earth. There's vices of trained and competent libra- no end to the list. If he has time, the rians. Having our own library pays for writer can dig this information out for itself many times over." himself. If he is pressed for time, he is From an Account Executive: "This tempted to sidestep the issue in ques- is no rose-it's an orchid. Personally, I tion and write his copy without what think our librarians are geniuses at may well be vital information." knowing where and how to get all kinds Finally, from another member of the of information immediately. They come firm came a comment which seems to up with the answer while I would still sum up the whole subject: "It is a be wondering where to turn for it." truism that good advertising is based on From another Account Executive: "If facts, and that fact-finding is not only you've ever worked without a library time-consuming but is a skill in itself. and trained librarians, you can appre- The proper use of library facilities with- ciate the convenience, time saving and in an agency enables its creative staffs economy of having source material cen- to base their work soundly upon factual tralized." information. It is important in advanc- From a Director of Art and Copy: ing the cause of advertising as a whole, "Good library service is invaluable to making it more believable and valuable advertising writers and an advertising to the general public."

COOPERATION BETWEEN NEWSPAPER LIBRARIES AND SCHOOL OF JOURNALISM LIBRARIES1 By EUNICE COLLINS MOHR Librarian, School of Journalism, University of Illinois, Urbana, Illinois

OBERT W. DESMOND,Chairman was invited by your Chairman to be of the Department of Journal- here tonight. Professor Desmond found R ism, University of California, it impossible to be with you but ex- Berkeley, California, and author of pressed interest in the subject and sent Newspaper Reference Methods, is prob- greetings to his many friends of the ably the one person in this country best Newspaper Group. As Chairman of the qualified to speak to you on "Coopera- Library Committee of the American tion Between Newspaper Libraries and Association of Schools and Departments School of Journalism Libraries," and he of Journalism I was asked to substitute for him. That Association recommended 1 Paper presented before the Newspaper Group on June 10, 1947 at S.L.A. Convention at its last convention that the coopera- in Chicago, 111. tion of the Newspaper Library Group 19471 NEWSPAPER AND JOURNALISM LIBRARIES 2 17 be sought on problems of mutual in- with a combination of library training terest. and journalistic experience. Clipping Your own programs and discussions files were reported by only five. The ac- reflect a divergency of practices and pol- crediting program now in progress will icies, as is to be expected of your work give the current picture and will surely in serving your individual publications. reveal that the trend is toward more Despite these disparities you represent special libraries for journalism schools. a model of uniformity in contrast with The accrediting committee's question- the diverse opinions held by Schools of naire, however, weighs heavily on book Journalism about what you are doing. holdings and does not give sufficient at- Letters received from a representative tention to questions of availability of group of journalism administrators and materials, clipping files and other spe- faculty, in response to my request for cial services rendered. suggestions as to ways of cooperation, Faculty members are usually special- indicate very little understanding of the ists who see library needs primarily in important phase of journalistic work in relation to their own courses and the which you are engaged. One stated, "I library planning therefore is lacking in confess that I do not know a great deal perspective. There is need for person- about newspaper libraries in the strict nel in the schools with library develop- or book sense of the term. My own ob- ment their major interest, and the cur- servation has been that they are pretty ricular of some of the library schools is skimpy and haphazard." To use the now aimed at fulfilling this sort of need. terms "skimpy" and "haphazard" to de- It must be kept in mind that although scribe the efficient reference facilities a knowledge of journalism is essential, for which many of you are responsible the departmental library is also part of is actually shocking. What causes such a large university library system and gross misconceptions? Chiefly lack of that professional library training is nec- information from printed sources. essary in a way that does not strictly Though our journalism students have apply to actual publication work. It is access to dozens of texts on such special- interesting to note among your mem- ized subjects as typography, classified bers a slowly increasing number of li- ads, layout and feature writing, nothing brary-trained persons holding important adequate on the reference phase has positions. been published since Mr. Desmond's Granted that with advertising, pho- Newspaper Reference Methods in 1933. tography and radio generally accepted Obviously this is now out of date and as part of the journalistic curriculum, it he does not plan a revision. is difficult to develop a workable small You laughed when in Mr. Alcott's collection that will serve all these reminiscences he recalled that the de- phases, still the failure to meet the re- scription of a newspaper library was re- sultant problem more satisfactorily re- duced to the eight words, "The library flects a deplorable weakness on the part is located on the fourth floor", but it of the schools. Sometime ago Malcolm should be a matter of real concern to Bingay made a statement in his column you that many reporting and copyread- that he had never seen a journalism ing texts dismiss your essential part in graduate who knew how to use a city the production of accurate intelligent directory and he assumed it was too ele- news coverage to a paragraph or two. mental to be taught in Schools of Jour- In 1944 a survey of 39 Schools of nalism. Perhaps too much of the curri- Journalism indicated that only nine had cula is devoted to technical and me- their own libraries and only two of chanical phases and certainly relatively these were administered by persons little attention is given to reference 2 18 SPECIAL LIBRARIES [September techniques, though a high percentage of the American Press Institute at Colum- students will likely need this skill to de- bia this past winter and Mr. Redding's velop successful careers. This becomes cooperation with the observer-student increasingly true as newspapers strive at the New York World Telegram. If to give their readers background infor- you are located near enough to schools mation for understanding the events of journalism to offer your services for of the day. a few lectures on your work and to in- The schools of journalism are con- vite groups of their students to visit scious of their shortcomings and are your libraries you will, I feel sure, be studying their offerings and their re- amazed at the interest and the enthusi- quirements in a sincere effort to turn astic response. It has been suggested out intelligent resourceful members of that newspapers cooperate by lending the Fourth Estate. They recognize that microfilms for use of classes in the his- in the past many of their graduates tory of journalism and that newspaper have faced a prejudice on the part of librarians serve in an advisory capacity some employers but this is gradually for those schools starting new journal- being overcome and professionally-train- ism libraries. ed journalists are now attaining top Of course the Newspaper Library rank and recognition in the publishing Manual, when published, will be useful field. to the schools. If each one would write In 1946 schools belonging to the up the history of his own library these American Association of Schools and accounts could serve as the source ma- Departments of Journalism granted terial for a course. 1,249 degrees. There were an additional So far all the cooperation appears to 127 masters degrees and three doctor of be on your side, but the schools can do philosophy degrees granted. The figures their share by increasing their course will be much higher for this and the offerings in reference materials and next few years for the enrollment in- techniques, and by requiring more ref- crease is only just now reaching its peak erence work in writing courses, which in the upper classes of the colleges and should produce journalists who will ap- universities. These graduates comprise preciate your services and who will in- a tremendous potential influence, per- fluence the future development and haps some of them will be employed on growth of publication libraries. newspaper library staffs, but still more The initial step will be to interest the will be part of the management that de- administrators who are always seeking termines the need for library service ways to improve the curricula. Since and makes the budgetary decisions. The the next meeting of the American Asso- more these graduates understand and ciation of Schools and Departments of appreciate the scope of reference ser- Journalism is scheduled for December vice the better for your interests and 29-3 1, 1947, in Philadelphia, this Group the better will be the newspapers and might ask to be on the program and ex- magazines of the future. tend invitations to visit nearby news- This is the situation, but what can we paper libraries. Mr. Desmond is presi- do about it? We can reasonably expect dent of that association and it seems a good results only gradually and over a particularly appropriate time for the two long period of time, but initially your groups to take cooperative action during organization can encourage the sort of his administration. We need a moving thing now being done in isolated in- spirit, such as that possessed by the late stances and on a small scale, such as Joseph Kwapil to stimulate the inter- Mr. Maurice Symonds and Mr. Robert ests of these two groups for their mutual Grayson taking part in the program of benefit. SOURCES FOR BIOGRAPHICAL DATA ON UNITED NATIONS PERSONNEL By GWENDOLYN LLOYD Acting Librarian, History and Political Science Library, University of Illinois, Urbana, Illinois

IOGRAPHICAL information on mim. (Document E/272/Corr.l) the most important personages . Addendum. 21 . 1 p. mim. (Document E/272/Add.l) B connected with the United Na- Biographical Data of the Members of the tions may be found in the customary Population Commission. 24 . sources for current biography. Data on 15 p. mim. (Document E/273) these and other personnel of the United Biographical Data of the Members of the Social Commission. 24 February 1947. 17 p. Nations may also be found in various mim. (Document E/274) publications of the United Nations. The Biographical Data of the Members of the source most readily available in libra- Statistical Commission. 18 March 1947. 9 p. ries is the United Nations Weekly Bul- mim. (Document E/351) . Addendum. 7 March 1947 [sic] letin; each week its section, "Person- 1 p. mim. (Document E/351/Add.l) alities," contains brief biographical Biographical Data of the Members of the sketches of several individuals. Al- Transporf and Communications Commission. though it is not a United Nations publi- 18 March 1947. 10 p. mim. (Document E/ cation, the United Nations News, pub- 354) Biographical Data of the Members of the lished monthly by the Woodrow Wilson Commission on fhe Status of Women. 3 Foundation, should also be mentioned April 1947. 8 p. mim. (Document E/406) in this connection as it has a regular . Addendum. 30 April 1947. 1 p. section featuring biographical sketches mim. (Document E/406/Add.l) . Addendum. 7 . 2 p. of United Nations personnel, "People mim. (Document E/406/Add.2) in the News". The United Nations has also issued The Economic and Social Council of several mimeographed biographical the United Nations has issued in its press release series. Each number in a General Series of publications several series usually contains a biographical mimeographed documents devoted to sketch of one individual. biographical information. Seven such BIO documents have been reviewed by the BIO/AC Atomic Energy Commission author; these contain brief biographical BIO/AR Arab Higher Committee for sketches of the members of one of the Palestine BIO/DA Economic and Social Council. Council's Commissions. The addenda Temporary Sub-committee on gives biographical sketches omitted Economic Reconstruction of from the basic document. Devastated Areas. Biographical Data of the Members of the BIO/EC Economic and Social Council. Economic and Employment Commission. 18 BIO/ES Economic and Social Council. February 1947. 8 p. mim. (Document BIO/GA General Assembly. E/266) BIO/H International Health Confer- . Addendum. 21 March 1947. 1 ence. p. mim. (Document E/266/Add.l) BIO IL International Labor Confer- . Addendum. 22 April 1947. 3 p. ence. mim. (Document E/266/Add.2) BIO/MSC Military Staff. Biographical Data of the Members of the BIO/SC Security Council. Commission on Human Rights. 24 February BIO/SEC Secretariat. 1947. 22 p. mim. (Document E/272) BIO/SOC Economic and Social Council. -. -. Correction. 21 March 1947. 1 p. Social Commission. S.L.A. NATIONAL OFFICERS, CHAPTER PRESIDENTS, GROUP AND COMMITTEE CHAIRMEN AND SPECIAL REPRESENTATIVES 1947 - 1948 NATIONAL OFFICERS BOSTON-Mr. Henry Gartland, Library Di- vision, Special Services, Veterans Adminis- PRESIDENT tration, 55 Tremont St., Boston 8, Mass. MRS. IRENEM. STRIEBY,Eli Lilly and Com- CINCINNATI-Miss Jean Orr, Cincinnati pany, Lilly Research Laboratories, Indian- Public Library, 629 Vine St., Cincinnati 2, apolis 6, Indiana. Ohio. FIRST VICE-PRESIDENTAND PRESIDENT-ELECT ROSE L. VORMELKER,Business Information -Miss Helen M. Focke, West- Bureau, Cleveland Public Library, Cleve- ern Reserve University, Cleveland 6, Ohio. land 14, Ohio. CONNECTICUT-Mr. Robert C. Sale, United SECONDVICE-PRESIDENT Aircraft Corporation, Research Division, 400 MRS. RUTH H. HOOKER,Naval Research South Main St., East Hartford 8, Conn. Laboratory, Washington 20, D. C. GREATER ST. LOUIS-Dr. William A. Fitz TREASURER Gerald, School of Medicine, St. Louis Uni- ADRIANA. PARADIS,American Airlines, Inc., versity, 1402 South Grand Boulevard, St. 100 East 42nd Street, New York 17, New Louis 4, Mo. York. ILLINOIS - Miss Marguerite Giezentanner, DIRECTORS The Quarrie Corporation, 35 East Wacker MELVIN J. VOIGT, Carnegie Institute of Drive, Chicago 1, Ill. Technology, Schenley Park, Pittsburgh 13, INDIANA-Mr. John H. Moriarty, Purdue Pennsylvania. University Libraries, Lafayette, Ind. ELMAT. EVANS,Cornell Aeronautical Lab- -Mr. Leonard Oppenheim, Law oratory, 4455 Genesee Street, Buffalo 21, Department, Tulane University of Louisiana, New York. St. Charles Ave., 15, La. DONALDT. CLARK,Graduate School of Busi- MICHIGAN-Miss Merle Manning, The De- ness Administration, Harvard University, troit Edison Company, 2000 Second Ave., Boston 63, Massachusetts. , Mich. IMMEDIATEPAST-PRESIDENT MILWAUKEE-Mr. John Dulka, State Teach- BETTY JOY COLE, Calco Chemical Division, ers College Library, 3203 N. Downer Ave., American Cyanamid Company, Bound Milwaukee 11, Wis. Brook, New Jersey. MINNESOTA-Miss Margaret P. Hilligan, EXECUTIVESECRETARY General Mills, Inc., 2010 East Hennepin MRS. KATHLEEN B. STEBBINS, 31 East Ave., Minneapolis 13, Minn. Tenth Street, New York 3, New York. MONTREALMiss Josephine Sheffield, Elec- CHAPTERLIAISON OFFICER tronics Division, Engineering Department, MISS RUTHS. LEONARD,1946-48, School of Northern Electric Company, 1261 Shearer Library Science, Simmons College, Boston St., Montreal, Quebec, . 15, Massachusetts. NEW JERSEY-Miss Alma C. Mitchill, Pub- GROUPLIAISON OFFICER lic Service Corporation of New Jersey, 80 MISS HELEN C. ROGERS,1947-48, Depart- Park Place, Newark 1, N. J. ment of Welfare, State of Indiana, 141 NEW YORK-Miss Olive E. Kennedy, Na- South Meridian Street, Indianapolis 14, tional Electrical Manufacturers Assoc., 155 - Indiana. East 44th St., New York 17, N. Y. EDITOROF SPECIALLIBRARIES PHILADELPHIA-Miss Helen Mary Pyle, MISS ALMA C. MITCHILL, 1941-48, Public Wyeth Institute of Applied Bio-Chemistry, Service Corporation of New Jersey, New- 900 North Broad St., Philadelphia 30, Pa. ark 1, N. J. PITTSBURGH-Miss Virginia L. Garland, The Philadelphia Company, 435 Sixth Ave., CHAPTER PRESIDENTS Pittsburgh 19, Pa. BALTIMORE-Miss Virginia Donley, Sinai PUGET SOUND-Mr. Bernard B. Lane, Hospital Staff Library, Monument St. and Monsanto Chemical Company, 911 Western Rutland Ave., Baltimore 5, Md. Ave., Seattle 4, Wash. 19471 S.L.A. OFFICERS 22 1

SAN FRANCISCO-Mrs. Margaret D. Uridge, CLASSIFICATION-Miss Sara M. Price, Interlibrary Service Department, University 1947-49, The Port of New York Authority, of California Library, Berkeley 4, Calif. 111 Eighth Ave. at 15th St., New York 11, SOUTHERN CALIFORNIA-Miss Katherine N. Y. Laich, Municipal Reference Library, 300 COMMITTEE ON COMMITTEES AND City Hall, Los Angeles 12, Calif. REPRESENTATIVES - Mr. Donald T. -Miss Phyllis L. Foreman, Hydro- T. Clark, 1947-48, Graduate School of Busi- Electric Power Commission, 620 University ness Administration, Harvard University, Ave., Toronto 2, Ont., Canada. Boston 63, Mass. WASHINGTON, D. C.-Mrs. Ruth H. Hook- CONSTITUTION AND BY-LAWS-Mr. Ford er, Naval Research Laboratory, Anacostia M. Pettit, 1946-48, Reference Department, Station, Washington 20, D. C. The Detroit News, Detroit 31, Mich. WESTERN NEW YORK-Miss Barbara R. Cole, E. I. du Pont de Nemours and Co., CONVENTION-Miss Jane Brewer, 1947-48, Buffalo 7, N. Y. Real Property Survey Data Unit Library, Federal Housing Administration, Washing- GROUP CHAIRMEN ton 25, D. C. ADVERTISING-Miss Ann West, Campbell- COOPERATION WITH OTHER ORGANI- Ewald Company of New York, 10 Rockefel- ZATIONS-Miss Betty Joy Cole, 1947-48, ler Plaza, New York 20, N. Y. Calco Chemical Division, American Cyana- BIOLOGICAL SCIENCES-Mr. James F. mid Company, Bound Brook, N. J. Ballard, Boston Medical Library, 8 The Fen- EDITORIAGMiss Alma C. Mitchill, 1945- way, Boston 15, Mass. 48, 80 Park Place, Room 8321, Newark 1, BUSINESS-Miss Ruth Fine, U. S. Bureau N. J. of the Budget, Washington, D. C. ELECTIONS-Miss Nathalie D. Frank, 1947- FINANCIAGMiss Ethel S. Klahre, Federal 48, Geyer, Newel1 and Ganger, New York Reserve Bank of Cleveland, Cleveland 1, 0. 22, N. Y. GEOGRAPHY & MAP-Miss Ena L. Yonge, EVALUATION OF BUSINESS SERVICES American Geographical Society, Broadway -Miss Rose L. Vormelker, 1947-48, Busi- at 156th St., New York 32, N. Y. ness Information Bureau, Cleveland Public HOSPITAL AND NURSING LIBRARIANS Library, Cleveland 14, 0. -Miss Ellen M. Lundeen, 134 South Cam- brian St., Bremerton, Wash. FINANCE--Mr. Walter Hausdorfer, 1945-49, INSURANCE-Miss Elizabeth Ferguson, In- Sullivan Memorial Library, Temple Uni- stitute of Life Insurance, 60 East 42nd St., versity, Philadelphia 22, Pa. New York 17, N. Y. GROUP RELATIONS-Miss Helen C. Rog- MUSEUM-Miss Ruth A. Sparrow, Buffalo ers, 1947-48, Department of Welfare, State Museum of Science, Humboldt Park, Buf- of Indiana, 141 South Meridian St., Indian- falo 11, N. Y. apolis 14, Ind. NEWSPAPER-Mr. Joseph E. Molloy, The INTERNATIONAL RELATIONS-Miss Philadelphia Inquirer, Philadelphia 1, Pa. Eleanor S. Cavanaugh, 1945-48, Standard SCIENCE-TECHNOLOGY -Miss Lucy 0. and Poor's Corporation, 345 Hudson St., Lewton, Celanese Corporation of America, New York 14, N. Y Morris Court, Summit, N. J. MEMBERSHIP -Mrs. Elizabeth Owens, SOCIAL SCIENCE-Miss Isabelle T. Far- 1947-49, Mercantile-Commerce Bank and num, 8 Bennett Ave., Long Beach 3, Calif. Trust Company, Locust-Eighth-St. Charles, TRANSPORTATION-Miss Agnes Gau- St. Louis, Mo. treaux, 2407 15th St., N.W., Washington, MICROFILM AND DOCUMENTATION- D. C. Mr. Gerritt E. Fielstra, 1946-48, Photogra- UNIVERSITY AND COLLEGE-Mr. Glenn phic Service, New York Public Library, New R. Maynard, University of the Air, Max- York 18, N. Y. well Field, Montgomery, Ala. NOMINATING-Miss Josephine B. Hollings- STANDING AND SPECIAL COMMITTEE worth, 1947-48, Municipal Reference Li- CHAIRMEN brary, 300 City Hall, Los Angeles, 12, Calif. ARCHIVES-Mrs. Abigail Hausdorfer, 1945- ORGANIZATIONAL STRUCTURE AND 49, 2224 W. Tioga St., Philadelphia 40, Pa. POLICIES-Miss Elma T. Evans, Cornell AWARDS-Miss Marian C. Manley, 1947-48, Aeronautical Laboratory, 4455 Genesee St., Business Library, 34 Commerce St., New- Buffalo 21, N. Y. ark 2, N. J. PUBLIC RELATIONS-Mr. Robert W. CHAPTER RELATIONS-Miss Ruth S. Christ, 1946-48, Reference Division, Depart- Leonard, 1947-48, School of Library Sci- ment of State, War Annex No. 1, Washing- ence, Simmons College, Boston 15, Mass. ton 25, D. C. 222 SPECIAL LIBRARIES [September

PUBLICATIONS-Miss Lura Shorb, 1946-48, COUNCIL OF NATIONAL LIBRARY AS- Hercules Experiment Station, Wilmington SOCIATIONS -Mrs. Irene M. Strieby, 99, Del. 1947-49, Lilly Research Laboratories, Eli RESOLUTIONS-Mr. William L. Powlison, Lilly and Company, Indianapolis 6, Ind.; 1947-48, Patent Section, Automobile Manu- Miss Betty Joy Cole, 1946-48, Calco Chem- facturers Association, New Center Bldg., ical Division, American Cyanamid Com- Detroit 2, Mich. pany, Bound Brook, N. J. SPECIAL LIBRARY STUDY (Foreign LIBRARY BINDING INSTITUTE - Mrs. Scholarship)-Mrs. Esther Potter, 1947-48, Jane Hobson, 1947-48, Library, University Dewey Decimal Classification, Library of of Maryland, College Park, Md. Congress, Washington 25, D. C. H. W. WILSON COMPANY-Miss Fannie SPECIAL LIBRARY STATISTICS - Mr. Simon, 1947, McCall Corporation, 230 Park Walter Hausdorfer, 2224 W. Tioga St., Ave., New York 17, N. Y.; Miss Eleanor Philadelphia, Pa. Fair, 1948, Medical Library, Metropolitan STUDENT LOAN FUND-Mrs. Margaret M. Life Insurance Company, 1 Madison Ave., Rocq, 1947-49, Standard Oil Company of New York 10, N. Y. California, 225 Bush St., San Francisco 20, Calif. REPRESENTATIVES ON JOINT TECHNICAL BOOK REVIEW INDEX-Dr. COMMITTEES Jolan M. Fertig, Westinghouse Research BOOKS FOR DEVASTATED LIBRARIES Laboratories, East Pittsburgh, Pa. -Miss Eleanor S. Cavanaugh, 1945-48, TRAINING AND PROFESSIONAL ACTIV- Standard and Poor's Corporation, 345 Hud- ITIES-Mr. David Kessler, 1947-49, U. S. son St., New York 14, N. Y. Railroad Retirement Board, 844 Rush St., DOCUMENTATION SERVICE-Miss Betty Chicago 11, Ill.; Sub-Committee on Stand- Joy Cole, 1946-48,Calco Chemical Division, ards~MissHazel Conway, Dancer-Fitzger- American Cyanamid Company, Bound ald-Sample, Inc., 221 N. LaSalle St., Chi- Brook Brook, N. J. cago 1, 111. GOVERNMENT PUBLI CAT I0 N S-Miss Maria C. Brace, 1943-48, Dept. of Business SPECIAL REPRESENTATIVES and Economics, Enoch Pratt Free Library, AMERICAN DOCUMENTATION INSTI- Baltimore, Md. TUTE-Miss Betty Joy Cole, 1947-49 MICROCARD-Dr. Mary A. Bennett, 1944- Calco Chemical Division, American Cyana- 48, Columbia University Libraries, New mid Company, Bound Brook, N. J. York 27, N. Y. . AMERICAN STANDARDS ASSOCIATION NURSING SCHOOL LIBRARY-Mrs. Flora -Mrs. Ruth McG. Lane, 1945-48, Massa- Ingalls, 1947-48,Nursing School Library, St. chusetts Institute of Technology, Cambridge, Luke's Hospital, Amsterdam and 113th St., Mass. New York, N. Y. COUNCIL OF THE AMERICAN LIBRARY UNION LIST OF SERIALS-Miss Betty Joy ASSOCIATION - Miss Elma T. Evans, Cole, 1947-48, Calco Chemical Company, 1947-49, Cornell Aeronautical Laboratory, American Cyanamid Company, Bound 4455 Genesee St., Buffalo 21, N. Y. Brook, N. J.

EVENTS and PUBLICATIONS1

An illuminating and informative article, "A THEOPERATION OF JOB EVALUATIONPLANS: System for Coding, Filing and Using Biblio- A SURVEYOF EXPERIENCEby Helen Baker graphical Material for Research Purposes," and John M. True, has been published by written jointly by R. P. Fischer, J. H. Rip- Princeton University, Industrial Relations Sec- pardie and C. C. Gibbons, appears in the June tion. Department of Economics and Social In- 1947 issue of Applied Psychology, p. 329-339. stitutions. A bibliography is included. ($1.50) This article suggests the use of the McBee *** Keysort system as a method for handling The issue of The Management bibliographical material. Application to the Review, a publication of the American Man- field of psychology is made for the purpose of agement Association, contains an article, "Or- illustration. A bibliography is appended. ganizing a Special Business Library," written by Mr. Robert W. Christ, Chairman of the 1 Where it is possible the Editor has given Public Relations Committee of Special Libra- prices for publications noted in this section. ries Association. Hectographed copies of this The omission of a price does not necessarily article are available for distribution from indicate that the publicafion is free. S.L.A. Headquarters. 19471 EVENTS AND PUBLICATIONS 223

For those who were unable to attend the ex- represented by the participants, namely, col- cellent meetings on punched-card bibliography lege chemistry professors, technical editors, re- held at the Special Libraries Association Con- search directors, patent specialists, librarians ference, June 10-13, it might be of interest to and industrial chemists. note that the "Symposium Number Four on Mr. James W. Perry presided over the con- Technical [Punched-Card] Library Techniques" ference. of the American Chemical Society is published EMORYC. SKARSHAUG,Research Librarian in the February issue (vol. 24, no. 2) of the Federal-Mogul Research, Ann Arbor, Michigan. Journal of Chemical Education. *** The first paper, "Punched-Card Techniques SIX-PLACETABLES FOR PRECISIONCOMPUT- and Their Applications to Scientific Problems" ING and STREAMLINEDMETHODS OF COMPUT- (p. 54-57, 74), is by W. J. Eckert of the In- ING WITH SLIDE RULE AND MATHEMATICAL ternational Business Machines corporation. He TABLESare condensed courses in modem meth- first describes briefly the mechanics of the IBM ods of computing. These books were developed system in non-technical terms and then takes in the upgrading classes for Boeing Aircraft up a number of machines which have been workers and designed to bridge the gap between used in scientific projects of various sorts. the grade and high school background, and the The second paper, "Coding and Sorting more exacting uses of mathematics on the pre- Chemical Compounds by Means of Punched engineering level. They cover a wide range of Cards" (p. 58-61), is by John A. Morgan and essential methods, and are used as standard D. E. H. Frear, both of the Chemical Codifi- reference and equipment in technical, voca- cation Subcommittee, National Research Coun- tional, scientific and mathematical courses of cil, Washington, D. C. They describe the sys- all sorts. (Seattle 5, Washington, Donald V. tem of classification developed by the Na- Mitchell, 5501 30th Ave., N.E., 1947. $1.00) tional Research Council "for use in correlation *** studies of chemical structure with biological A new 6-page leaflet entitled PSYCHIATRY, activity" and its application in punched-card by Florence L. Rome, issued by Occupational bibliography. Index, Inc., New York University, New York The third paper, "Some Applications of 3, N. Y., is a survey of the field. Now avail- Punched-Card Methods in Research Problems able for 256, cash with order. in Chemical Physics" (p. 61-64), is by Gilbert t** W. King of Albert D. Little, Inc., Cambridge. WHO'S WHO IN LABORpresents for the first He summarizes in conclusion that punched time in America, comprehensive, accurate cards can be used for ( 1) large-scale repetition and authentic information about the men who of simple operations, (2) a trial-and-error ap- lead Labor and the men who deal with Labor. proach to a solution, and (3) the construction (New York, Dryden Press, 1947. $12.00) of a representative sample of a population for *** statistical analysis. AMERICA'S STAKE IN WORLD TRADEby The fourth paper, "Recent Developments in Gloria Waldron and Norman S. Buchanan, is Keysort Cards" (p. 65-70), is written jointly a 32-page pamphlet issued by the Public Af- by Gerald J. Cox of Corn Products Refining fairs Committee, Inc., containing the first Company, Argo, Illinois, and by Robert S. public announcement of the findings in Re- Casey and C. F. Bailey, both of W. A. Shaeffer buildjng the World Economy: America's Role Pen Company, Fort Madison, Iowa. They in Foreign Trade and Investment, a new com- bring up to date earlier material on the Key- prehensive survey made by the Twentieth sort system published elsewhere and amply Century Fund (New York, Public Affairs Com- noted in foot-note references. mittee, 22 East 38th Street, 1947. 20 cents). The final paper is a "Round-Table Discus- * * * sion. Indexing and Classifying Results of The Bibliographical Center for Research, Chemical Research in Relation to Punched- Rocky Mountain Region, Denver, Colorado, Card Investigations" (p. 7 1-74). Those partici- announces the publication of a new serial to pating were James W. Perry of the Massa- be issued at irregular intervals. It will go to chusetts Institute of Technology; Roger Adams, all librarians within the territorial area which University of Illinois; E. J. Crane, Chemical the Bibliographical Center serves, and to all Abstracts; Howard K. Nason, Monsanto Chem- libraries outside that territory which write in ical Company; Austin M. Patterson, Antioch for it. The Bulletin will report meetings of the College; Malcolm F. Bailey, U. S. Patent Of- Center's General Committee and Executive fice; Kanardy L. Taylor, John Crerar Library; Board, news of the Center's activities and and Robert S. Casey, W. A. Shaeffer Pen studies made of the Center's operations. Occa- Company. The purpose of this discussion was sionally there will also be news from or reports to ascertain the points of view on punched- by the other two bibliographical centers in card bibliography from the various groups Seattle and Philadelphia. 224 SPECIAL LIBRARIES [September

Bibliographies: AVIATIONEDUCATION FOR GUIDANCECOUN- SELORS. (Washington 25, D. C., U. S. Civil Periodicals Aeronautics Administration, Office of Avi- ation Training, Commerce Building, 1946) lop. Mimeographed. Gratis. Books ENGINEERINGPROGRESS IN ENGINEERING KNOWLEDGEDURING 1946. (General Elec- tric Review, March 1947, pp. 52-55). We have modern binding PROFESSIONALASPECTS OF AVIATIONEDUCA- TION. (Washington 25, D. C., U. S. Civil facilities and expert crafts- Aeronautics Administration, Office of Avi- ation Training, Commerce Building, 1946) men to handle your bind- 55p. Gratis. RADIOBROADCASTING. Compiled by Marshall ing problems. Please let us Beuick. (47 Claremont Ave., N. Y., Mar- shall Beuick, 1947) 70p. Mimeographed. $5. know your needs. RECENT AIR AGE EDUCATIONTEXTBOOKS. Also includes Standard Texts that Incor- corporate Such Materials. (Washington 25, D. C., U. S. Civil Aeronautics Administra- tion, Office of Aviation Training, Commerce Building, 1946) 55p. Gratis. SELECTEDBIBLIOGRAPHY ON CANADIANSOCIAL WAGENVOORD & CO. WORK.Prepared by Phebe G. Pratt, Librari- 300-310 N. GRANDAVENUE an, McGill School of Social Work (3600 University St., Montreal 2, Quebec, 1946) LANSING,MICH. 1lp. Hectographed. Library bookbinders and booksellers SELECTEDREFERENCES ON PRODUCTIVITY.Pre- pared by Helen D. Reville under the super- vision of Hiram S. Doris, Director, Indus- trial Research Department, Lippincott Li- brary, Wharton School of Finance and Com- merce, University of Pennsylvania. (Phila- delphia, Pa., 1947) 7p. Mimeographed.

Announcements

"The 26 Old Characters" Send for Our What is perhaps the first attempt to tell in sound motion pictures the origin and history of writing from the primitive cave drawings or FREE Book on graphic languages of mankind down to the era of the modern fountain pen is represented in a new film, The 26 Old Characters. Library Needs This new motion picture, produced for the sponsor, The W. A. Shaeffer Pen Co., by The Jam Handy Organization, is two reels in Here's the easy way to length and is loaned, without charge, to inter- ested educational, trade and cultural groups, buy quality with econ- gatherings and institutions. This film is free of omy-write for the free advertising and has been made available as a contribution to American education and train- Demco catalog. ing in a field which admittedly has been some- what neglected since the introduction of audio- visual methods. For details regarding free showings of this motion picture, write to The Jam Handy Or- ganization, 2821 E. Grand Blvd., Detroit, Michigan. Please Mention Special Libraries When Answering Advertisements 19471 ANNOUNCEMENTS 225

Harry C. Bauer Appointed Director of Libraries Effective , 1947, Harry C. Bauer will assume the duties of the Director Just off the Press! of Libraries and Professor of Librarianship at the University of Washington. Mr. Bauer has been a member of S.L.A. since 1934 and served UNION LIST as a Director on the Executive Board from 1940-43. During his term of service as a ma- jor in the air force during the last World War, Mr. Bauer was awarded the Purple Heart and Air Medal for distinguished service. TECHNICAL

UNESCO Bulletin for Libraries = The UNESCO Bulletin for Libraries has PERIODICALS been receiving a quite remarkable response from all over the world. There are many Compiled by libraries who recognize the potential value of ELIZABETHG. BOWERMAN, the Bulletin but who for various reasons may not actually make practical use of it. The Librarian Libraries Section of UNESCO is attempting Armstrong Cork Company to build up as much evidence as possible on the actual use made of the notes in the Bul- letin particularly insofar as they assist in the Lists the holdings of 200 co- establishment of inter-library contacts and ex- operating libraries and contains changes. Notes from members of the S.L.A. nearly 5000 titles of periodicals. would aid immeasurably in this project and would be sincerely appreciated. Please ad- Includes a representative group dress all such information to Edward J. Carter, of all special libraries in pure Counsellor, Libraries Section, UNESCO- and applied science. Emphasis House, 19, Avenue KlBber, Paris 16, France. given to small technical libraries Free Material located over a wide geographic The Long Beach Public Library has un- bound files of Chemical Abstracts, v. 12, no. 1 range and representing a variety -v. 27, no. 4 (almost complete), which are of scientific interests. available free of charge to anyone interested. For further information, please communicate Place of publication, volume with the Science 86 Technology Department, numbers and years, given in most Long Beach Public Library, Long Beach 2, California. instances. Complete holdings listed for the better known jour- Former S.L.A. President To Head Crerar Library nals. Exceedingly valuable to all Herman H. Henkle, former President of special, college, university and Special Libraries Association in 1945-46, be- public libraries as well as to any came Librarian of the John Crerar Library, Chicago, Illinois, on September 1, 1947. Mr. persons engaged in research. Henkle replaces Mr. J. Christian Bay who is retiring from that post. For the past several Third edition. Planographed. years, Mr. Henkle has been Head of the Pro- 290 pages. July, 1947 cessing Department of the Library of Congress. Price: $6.00 Copies of TBRI Needed Copies of TBRI for January and February, Order from 1947 are urgently needed at S.L.A. Headquar- ters. Donations will be greatly appreciated. Special Libraries Association Index to PB Reports Members of the Science-Technology Group of the Philadelphia Chapter of S.L.A. have completed a numerical index to the PB reports, abstracts of which have been published in the Please Mention Special Libraries When Answering Advertisements 226 SPECIAL LIBRARIES LSeptember

weekly Bibliography of Scientific and Zndus- trial Reports, issued by the Office of Technical Services, Department of Commerce, Washing- ton, D. C. The volume and page reference on which the abstract, price, etc. appears, is given. Additions will be made as each issue COMPULSORY appears, so it will be kept up to date. The Index is on file at the Union Library ARBITRATION IN Catalog which is associated with the University of Pennsylvania, and may be consulted there BASIC INDUSTRIES in person, by telephone or by letter. Address, Union Library Catalog, Room 108, Fine Arts Building, University of Pennsylvania, Phila- delphia 4, Pa. Telephone No. EV 6-4050.

The book is a Reference Shelf Supplementary List to Classification compilation for the 194 7 - 194 8 Schemes Planned National University Extension As- The Classification Committee of S.L.A. is planning to issue a. supplementary list of the sociation debate proposition. publication Classification Schemes and Subject It's more than that, it is a com- Heading Lists Loan Collection of S.L.A., pub- pilation of interesting material for lished in May 1945. Although S.L.A. Headquarters has received the public who pays the tremen- a number of new schemes since that date, the dous cost of strikes whoever wins. Committee believes that many more might be Generally speaking, both Cap- acquired if publicity were given to this sup- plementary list, which will be issued some- ital and Labor have opposed com- time after January 1, 1948. Many new libraries pulsory arbitration, why? have been established during this two year The best of the pro and con period. arguments are in the book. It can The Committee will therefore appreciate it if S.L.A. members will send all of their classi- be bought most economically on a fication schemes and subject heading lists to Reference Shelf subscription. Six Special Libraries Association, 31 East Tenth books for $5.10. Street, New York 3, N. Y., c/o Classification Committee. The deadline is January 1, 1948. Compulsory Arbitration in Basic Industries Publication by Microfilm Process Available to Scholars Representative American Speeches: 1945-1946 Scholarly manuscripts on specialized sub- jects, documents of historical value, and out- International Trade: Cooperative or Competitive? of-print studies are now being published under the auspices of the American Council on Pub- Free Medical Care lic Affairs through the microfilm medium. United Nations or World Govern- Microfilm Service, a new affiliate of the ment? Council, has been established for the express The sixth book, "Should We Let purpose of reproducing and distributing micro- Down the Immigration Bars?" is scheduled for November. film versions of investigations in the physical and social science fields. Designed primarily for scholars, the facil- Single Copy Price $1.25 ities of Microfilm Service are devoted chiefly Six Books $5.10 to their needs and requirements in making pos- sible the availability and dissemination of a wealth of material which has hitherto remained unpublished or difficult to obtain. I The H. W. WILSON COMPANY Copies of microfilm studies published by Microfilm Service are made available to lead- 1 950 UNIVERSITY AVENUE ing academic libraries, research institutions and scho!ars in general. Further information can be obtained from Microfilm Service, 2153 Florida Ave., N.W., Washington 8, D. C.

Please Mention Special LibrarieIS When Answering Advertisements 19471 SPECIAL LIBRARIES 227

Important books for workers in the Aviation lndustry BUY DIRECT FROM FACTORY 0 AIRCRAFT WOODWORK AIRCRAFT WELDING Specially made for heavy duty in the busy library. Wooden edges and AIRCRAFT SHEET METAL ends give lasting wear and protcc- By Col. R. H. Drake tton. Cover and Written by an official of the CAA who flaps htnged wtth supervised ground schools during the doublr cloth strips. war, these three books provide all the information and instruction needed to meet the CAA license reauirements in woodwork. welding and -sheet metal. pull on one end. Thev are written in simule. uractical terms that anv hieh schooi student can WRITE TODAY understand, and -are fully illustrated For folder showing with drawings and up-to-date photo- graphs of equipment and processes. In addition to full instructions in materials. essential background theory, tools and techniques, they give detailed, step-by- steu instruction in the construction and

and a complete glossary of technical terms. These are the first 3 books in a 7-book series bv Col. Drake which will cover all of fhe aircraft mechanic's work. Woodwork, $3.50 ; Welding. $4.00 ; Sheet Metal, $5.50. 1300 N. Kostner Ave., Chicago 51, Ill.

0 FLIGHT TESTING By Benson Hamlin This is the first complete standardization and systematization of the methods for deriving and analyzing flight test data for all types of aircraft-jet-propelled as well as propeller driven. All essential theory is included. There are many re- ference tables and 12 laree charts fnr the sirnp1ification~-of~al&iiz%o&:-~-m~it valuable book for design, research, and test engineers. Ill. -$5.00

0 AIRCRAFT DRAFTING By H. H. Katz An exceptionally thorough, practical preparation for professional work in the aircraft drafting room. All basic drafting techniques as specifically applied to air: craft are very clearly taught largely throuah manv detailed drawinek. In ad- dition'; there 'is a wealth of -armation on lofting, weight calculations, materials. standard parts, and other engineering and production procedures useful for the draftsman to know. Ill. $5.00 MACMILLAN 60 Fifth Avenue, New York 11

Please Mention Special Libraries When Answering Advertisements 228 SPECIAL LIBRARIES [September

A Selected List of Aslib NEW McGRAW-HILL LEADERS THE ASSOCIATION OF SPEC- for the Business Library IAL LIBRARIES AND INFOR- MATION BUREAUX. better Odell & Strong - RECORDS MAN- AGEMENT & FILING OPERATIONS known as Aslib, was formed in by Margaret K. Odell, Research An- 1924 to provide opportunities for alyst and Earl K. Strong, Director, Utili- the discussion of certain common' zation Department, Remington Rand, prbblems by experts engaged in Inc. Published ...... $4.00 different fields of activity. Its ob- Designed to assist management in under- standing thc need for sufficient authority jects are to facilitate the co-ordi- and control to make thr functions of filing nation and systematic use of and record keeping distinct in the organi- sources of knowledge and infor- zational structure. mation over the widest possible NOMA-MANUAL OF PRACTICAL field; to encourage the free inter- OFFICE SHORT CUTS change of non-confidential infor- by Members of the National Office Man- agement Association. Published . $3.50 mation. and the establishment and 625 tcsted ideas and tips for simplifying maintenance of special libraries and spe~dingoffice work in all depart- and information bureaux - in ments with over 100 drawings and photo- short, to act as a clearinghouse graphs of records, forms, etc. for all such services on any and Nelson-WRITING THE TECHNICAL every specialized subject. REPORT-2nd Edition by 3. Raleigh Nelson, Professor Emeri- tus, College of Engineering, University of Michigan. Published $3.00 SOME ASLIB PUBLICATIONS . . . Concepts and practical procedures involv- THE JOURNAL OF DOCUMENTA- rd in the preparation of the technical TION. Devoted to the recording, or- repoit and its uses. ganization and dissemination of specialized MacGibbon-FITTING YOURSELF knowledge. Quarterly. FOR BUSINESS2nd Edition Annual subscription 25s. or $6. What the Employer Wants Beyond Free to members. Skills by Elizabeth Gregg MacGibbon. Pub- ASLIB BOOK-LIST. Quarterly recom- lished ...... $2.50 mendation of recently published scientific . . vigorous and original attack on the and technical books. A problem of getting and holding a job. Annual subscription 12s. 6d. Free to members. Smith-CONTROL CHARTS by Edward S. Smith, Professor of Math- CONFERENCE REPORTS. Reports of ematics, University of Cincinnati, Pub- the proceedings of the annual conferences. lished ...... $3.00 Current issue 6s. 5s. to members. Designed for the busy executive in indus- try this book describes how new control SELECT LIST OF STANDARD BRIT- charts can aid in building quality into ISH SCIENTIFIC AND TECHNICAL products. BOOKS. DickirPRODUCTlON WITH 3rd edition, 5s. 3s. 6d. to members. SAFETY A SELECT BIBLIOGRAPHY OF By A. L. Dickie, Supervising Safety En- . By W. 0. Hassall. gineer, Travelers Insurance Co. . $2.50 8s. 6d. 6s. to members. In an imaginative dialogue form a pres- A full list of publications can be obtained entation is given that production efficiency from Aslib cannot be achieved without measures tak- en for the prevention of all accidents.

52 BLOOMSBURY STREET McGraw -Hill Book Co., Inc. LONDON, W. C. 1 NEW YORK 18, NEW YORK

Please Mention Special Libraries When Answering Advertisements SPECIAL LIBRARIES 229

JUST PUBLISHED !

Featuring SUPPLIES for all NEW GAYLORDCATALOG types of Libraries

0 The new 1947 edition contains the complete line of Gaylord Library Supplies. Many new, practical NEW items have been added to the hundreds of other Printed Forms quality supplies that Gaylords' have in stock.

All of the items are illustrated, priced and ex- NEW plicitly described in distinctive Gaylord style. Timesavers You'll like the neat, orderly arrangement and handy index that make the new Gaylord Catalog a valuable reference guide- for the latest in library HUNDREDS supplies. of Supply Items Copies sent to all Gaylord Bros., Inc. libraries during Sep- Library Supplies tember. Syracuse, N. Y. Stockton, Cal.

THOUGHTS German Translations; Technical Oil ON PROBLEMS Mission (T.O.M.) and Office of BY Technical Services (0.T.S) Material Today's LEADERS suggestion to A AUTHENTIC,IMPARTIAL, CONSTRUCTIVE LIBRARIES AFFILIATED WITH Indexed in Readers' Guide to Periodical Literature THE PETROLEUM AND CHEMICAL INDUSTRIES : VITAL SPEECHES You will be interested in our list of OF THE DAY published translations of carefully se- Issued semi-monthly, $5.00 a year, $9.00 two years lected priority items from the files of the Technical Oil Mission (T.O.M.), the 33 West 42nd St.. New York, 18, N. Y. Office of Technical Services (O.T.S.), Washington, D. C., and others. Wrife for the list and abstracts to Expert Service on Magazine Department AC CHARLES A. MEYER & CO. Subscriptions for Special Libraries New York Office: GRANDCENTRAL TERMINAL BUILDING Write for a free copy of Faxon's 25 VANDERBILTAVENUE Librarians' Guide. NEW YORK 17, NEW YORK Also odd numbers of magazines, We welcome your inquiries as to our volumes, or complete sets. service which includes translations from and into all languages, particularly of F. W. FAXON COMPANY Scientific and Highly Technical 83-91 Francis Street documents, articles and books. Back Bay, Boston, Massachusatt. We shall be glad to plan with you and help you solve some of your problems.

Please Mention Special Libraries When Answering Advertisements 230 SPECIAL LIBRARIES [September

THE BLETCHER - ANCHORS CO. Prin fers and Publishers

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The new Library Bureau catalog shows you a complete line Filing Equipment of top-quality supplies and helpful tools to make your Bulletin Boards work easier and more efficient. You'll easily find any item Tables and Chairs you desire, and the pictures, prices and specifications .Magazine Racks quickly give you all necessary information. Our 70 years Card Catalog Cases of specialized experience in assisting librarians is at your Dust Proof Exhibit Cases service through this catalog. Write for your copy today. Shelving-Steel or Wood

Please Mention Special Libraries When Answering Advertisements TIMES NEWS INDEX PUBLISHED largest in 10 years!

The New York Times 34th volume of its news Index summarizing the news published in in 1946, is the largest Index in ten years-a thousand pages longer than the 1945 volume. The big increase in size comes from the growing diversity. and com- plexity of news since the war's end and to the larger volume of news published since newsprint restric- tions eased. On the 1946 domestic scene the subject of labor-management rela- tions requires more Index entries than in previous years. Interna- tionally, the subjects United Na- tions and Atomic Energy are among those that show the great- est increase in entries. A MASTER KEY TO THE NEWS The Index was started by The New York Times in 1913 to fill the need for a reference work to help libra- rians, students and editors make fuller use of the wealth of informa- tion in newspaper files. First is- sued as a quarterly, The Index since 1930 has been published monthly and annually. The 1946 Annual Index contains over five million words. The vol- ume records and summarizes close to half a million news happenings under nearly 100,000 headings. 232 SPECIAL LIBRARIES [September 19471 WHY DO CHILDREN LIKE COMPTON7S? By Marguerite McLean

ITH the swing to a more progressive Another important feature is the Fact- W education, where children are expect- Index found at the end of every volume. ed to look up facts and do research for Here we find an amazing amount of mate- themselves, we find Compton's Pictured rial with short explanations. This section Encyclopedia their ever-ready guide. For supplements the body of the text and does Compton's is an up-to-date encyclopedia away with the insertion of small easily for up-to-date, matter-of-fact children. explained topics in the main part, thus Why do children like Compton's? For making a more pleasing format. many reasons but chiefly for its plain al- The SEE references are strategically phabetical arrangement in easy-to-read placed to catch the reader's interest and type with up-to-date material on everv sub- lead him on to more material if he needs iect. Thev love the feel of it. No long cumbersome its well-bound covers, and This is the letter which won the bibliographies at the end know instinctively that one hundred dollar prize in the of every article, but in- they are handling a recent Compton contest. stead a definite correla- "good" book. They like Marguerite McLean is Librarian tion of material for the its clear distinct pictures of the New World Life Insurance young student. Company, Seattle, Washington. The vote of the high- and diagrams which ex- Miss McLean graduated from plain so well the accom- Pratt Institute Library School and school student goes to the panying text. What bet- acted as reference assistant at reference-outlines in tab- ter example can I cite Pratt for a year. Before going to ular form which pull to- than the boy who looked Pratt, she was an elementary gether for him all the ma- up at me in amazement school teacher in Calgary, Alberta. terial on a subject. He after carefully reading the We drew upon the Chicago Pub- doesn't realize it, of lic Library for judges. They were course, but Compton's is article on the Atom, Helen Bough, Children's Librarian, "Gee! So that's what it Legler Regional Branch; Yolanda starting him on the road is all absut!" Yates, Children's Librarian, Wood- to correct form which he There it was for him in lawn Regional Branch; and Adah will use all through his concise explanatory form, Whitcomb, former Supervisor of high-school and college in language he under- the Schools Department. years. It is giving him a stood, but nowhere was it Runners-up in the contest were pattern for accurate scien- Nona Peters, Children's Librarian, tific thinking so neces- written "down to his lev- Hiram Kelly Branch, Chicago Pub- el." The author rightly lic Library: and Christine Gordon, sary in the world today. assumes that children are ~ibrarian,-BOYS' Industrial School, Helpful sewing hints responsible citizens who Lancaster, Ohio. L. J. L. for girls, model airplane want to know, and he building for boys, well- tells them in a forthright manner. As a written biographical skeiches for the liter- matter of fact, many adults could profit by ary-minded, stories of everyday tools with reading that particular article themselves. thg history bf their develop~e&-these are Compton's has always been a favorite only a few of the many topics Compton's with geography classes. They know that covers so well. they can find good maps of every country, In a world where "Let me do it" and "I plain and clear. The topographical maps want to find it myself" are the slogans, are in several colors, and the product maps Compton's Pictured Encyclopedia is the are a joy to use because they are pictorial answer. For it is an authoritative, up-to- in design and fascinate the children. date, attractively bound modern encyclo- Enough to go around too, for the person pedia for modern children who must know working on Peru does not have to wait how, when, where, and why. In the words while someone else finishes with Hawaii, of one of my young friends, "Gee, Library as they are in separate volumes. Lady, Compton's has everything hasn't it?" COMPTON'S PICTURED ENCYCLOPEDIA 1000 North Dearborn Street, Chicago 10, Illinois ' Please Mention Special Libraries When Answering Advertisements