Conducted remotely via online platform Zoom, pursuant to Governor’s Executive Order 202.1. A live-stream of the meeting will also be accessible at: https://www.youtube.com/channel/UC7RtJN1P_RFaFW2IVCnTrDg. Because of a slight delay in launching the live-stream, the video may begin a few minutes before the meeting is formally convened. 108 E. Green St. Ithaca, NY 14850 (607) 274-6565 ITHACA URBAN RENEWAL AGENCY (IURA)
AGENDA 8:## A.M., Thursday, April 22, 2021
Join Zoom Meeting: https://us02web.zoom.us/j/87806221097?pwd=cnhIMEt4R0ZSQk1pZzJuVmRIWFIvZz09 Meeting ID: 878 0622 1097 Passcode: q4DS04 One-Tap Mobile: +16465588656,,87806221097#,,,,*092057# US (New York) Dial by Your Location: +1 646 558 8656 US (New York) Meeting ID: 878 0622 1097 Find Your Local Number: https://us02web.zoom.us/u/kdvxhlcu9x Phone Passcode: 092057
I. Call to Order
PUBLIC COMMENTS II. Additions/Deletions from Agenda WRITTEN public comments may be e-mailed until 3:00 p.m., the day before the meeting to: III. Public Comments (3-min. max. per person) [email protected]. Members of the public who would prefer to deliver VERBAL comments at the meeting (3-min. max.) should use the Zoom link IV. Review of Meeting Minutes: April 15, 2021 and log-in credentials (for video) or dial-in number and log-in credentials (for telephone) listed above. V. Governance Committee (GC) A. Selection of Committee Chairperson – Resolution B. ϮϬϮϬ /hR &inancial uĚit Resolution C. nnual /nǀestment WolicLJ Θ Report Resolution D. nnual Wuďlic uthorities ReportinŐ Resolution E. Annual Financial Cash Position Report – Review F. Referral of Public Comment Received – Discussion (possible Executive Session) G. Committee Chairperson Report
VI. Economic Development Committee (EDC) – Committee Chairperson Report
VII. Neighborhood Investment Committee (NIC) – Committee Chairperson Report
VIII. Other Business A. IURA Financials: February & March 2021 Review B. IURA Chairperson Report If you have a disability and require C. Common Council Liaison Report accommodation in order to fully D. Staff Report participate, please contact the CITY OF ITHACA CLERK’S OFFICE at 274-6570 at least 72 business hours prior to the IX. Motion to Adjourn meeting.
NEXT MEETING: 8:30 A.M., Thursday, May 27, 2021 Approved: 4/X/21
108 E. Green St. Ithaca, NY 14850 (607) 274-6565
DRAFT MINUTES ITHACA URBAN RENEWAL AGENCY
8:30 A.M., Thursday, April 15, 2021
Members: Mayor Svante Myrick, Chair; Karl Graham; Chris Proulx; Eric Rosario; Laura Lewis, Common Council Liaison; Tracy Farrell, Vice-Chair Excused: None. Staff: Nels Bohn; Anisa Mendizabal; Charles Pyott Guests: Natalya Cowilich, Family & Children’s Service of Ithaca (F&CS), Downtown Community Outreach Department
I. Call to Order Chair Myrick called the meeting to order at 8:33 A.M.
II. Agenda Additions/Deletions None.
III. Public Comments COWILICH spoke in support of funding the proposed CDBG-CV Sanitation Station project, in light of the heightened recent incidence of public defecation and urination in the city. The sanitation station would be a definite public health benefit that would be accessible to the public, especially the local homeless population and other vulnerable groups. Should it be funded, she offered to assist the project in any way the IURA deems necessary. Although F&CS is not in a position to serve as the project sponsor, she could definitely check the facility periodically during her working hours.
IV. Review of Meeting Minutes: April 1, 2021 Farrell moved, seconded by Rosario, to approve the meeting minutes, with no modifications.
Carried Unanimously: 5-0
V. HUD Entitlement Grant Program 2021 Action Plan A. Neighborhood Investment Committee (NIC) Recommendation Discussion Graham reported that the Committee reviewed the Economic Development Committee’s (EDC) recommendations and conducted its own extensive review of all the funding applications, resulting in the draft Action Plan chart inserted below.
IURA Minutes April 15, 2021 Page 2 of 10
IURA Minutes April 15, 2021 Page 3 of 10
Graham walked through each of the Committee’s funding recommendations.
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110 Auburn St. Homeownership Project Graham noted the original $30,000 request from Ithaca Neighborhood Housing Services (INHS) was reduced, at INHS’ request, to $24,999, since HUD regulations require grant awards above $25,000 to comply with an extraordinary standard of lead abatement. INHS stressed that it is committed to remediation of any lead-based paint hazards associated with the project. The rehabilitated home will be required to pass lead clearance testing, in accordance with HUD regulations and INHS own policy. INHS also asked that any award be entirely derived from HOME Investment Partnerships Program (HOME) funds. The Committee recommended full funding of the request at: $24,999. As a whole, Committee sought to fund projects that support the most vulnerable and under-served populations. It is highly supportive of single-family affordable homebuyer projects, like this one, as well as long-standing projects like the Housing Scholarship Program, Security Deposit Assistance Program, and the Minor Repair Program. The Committee did scale some funding awards down to some extent, due to a lack of funds.
Homeowner Rehab Program The Committee scaled the funding award down slightly to $100,020.80, from the $125,000 request.
Minor Repair Program The Committee fully funded the program at $33,475.
State Street Apartments The Committee ultimately chose not to fund the project, given the limited funds available and the importance of other projects, even though it is certainly a worthy project supporting low-to-moderate income (LMI) renters.
Farrell added another consideration was that the project sponsors did not get receive the anticipated funding for the supportive housing component to serve special needs residents. The project sponsors also need to secure other funding for the project, including Low-Income Housing Tax Credits (LIHTC).
511 S. Plain St. For-Sale Duplex The Committee strongly supported the project, but scaled it down to $60,000, from the $80,000 request.
Housing Scholarship Program The Committee fully funded the program at $75,600.
Security Deposit Assistance for Vulnerable Households & Security Deposit Assistance Delivery The Committee fully funded both components of the program at $74,000 and $2,500 for program delivery.
IURA Minutes April 15, 2021 Page 4 of 10
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ReUse Job Training for Career Pathways The Committee funded the program at $90,000, from the $106,937.02 request, primarily to fund the stipends.
Work Preserve Job Training: Job Placements The Committee fully funded the program at $67,500.
Hospitality Employment Training Program (HETP) The Committee funded the program at $100,643.06, from the $110,000 request, primarily for staffing to ensure the program continues to operate.
Ithaca Is Books The Committee discussed the project at length. Although it really supports Buffalo Street Books’ mission, it chose to award it $15,000 from the $35,000 request.
B. Economic Development Committee (EDC) Recommendation Discussion Proulx walked through each of the Committee’s funding recommendations for Economic Development projects.
ReUse Job Training for Career Pathways Work Preserve Job Training: Job Placements Hospitality Employment Training Program (HETP) Proulx noted the Committee believed the IURA should support applications #7-#9 as much as possible, given that those programs serve highly vulnerable and under-served populations, most at-risk in the post- pandemic economy. The Committee would be willing to endorse NIC’s funding recommendations for those projects.
Ithaca Is Books After much discussion, the Committee ultimately decided not to recommend funding for this project. Committee members were not convinced the proposal represents a sustainable Economic Development activity that would create a permanent Full-Time Equivalent (FTE) job and a viable new funding stream for Buffalo Street Books (BSB). The Committee concluded the project should either be fully funded to give the project the best possible chance of succeeding, or not funded at all. The Committee’s recommendation is not to fund the project and either allocate the $15,000 that NIC recommended to the underfunded Economic Development Loan Fund (ED-LF), or another non-Economic Development project. The Committee has been exploring other ways to provide assistance to the bookstore. Professional technical assistance would be one option (although that is an ineligible use for the Economic Development category) to create a comprehensive business plan to ensure revenue growth. Another option would be an ED-LF forgivable or deferred loan, contingent on meeting a job-creation goal. Bohn added another possibility for increasing BSB’s non-earned revenue would be for it to establish a separate non-profit subsidiary, to access other sources of funding. IURA Minutes April 15, 2021 Page 5 of 10
Bohn reported IURA staff recently calculated there should in fact be ~$160,000 in loan repayments in PY2021-22, not the $90,000 listed in the first draft of the Funding Applications Chart, but those funds would not be received and available until the end of the year; so the IURA could certainly benefit from the additional $15,000 for the loan fund.
A. Neighborhood Investment Committee (NIC) Recommendation Discussion (cont.)
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Great Neighbor & Essential Resource The Committee chose to fund the project at $41,200, from its $63,010 request, based on the priorities Ithaca Community Gardens (ICG) identified. Stone dust pathway and ADA surfaces are priorities. The originally proposed 20 raised beds can be reduced to 10 raised beds.
Urban Bus Stop Upgrade Project Graham noted that Tompkins Consolidated Area Transit, Inc. (TCAT) actually reduced its funding request from $19,950 to $17,100 to upgrade lighting at 12 rather than 13 bus shelters. The Committee fully funded it at $19,950, but that should now be reduced to $17,100, thereby freeing $2,850 in funds to allocate to another project.
New Gym Renovation Graham noted the Greater Ithaca Activities Center (GIAC) request of $400,000 is a very large request, but the Committee did want to at least partially fund the project and allocated $100,000.
Larger Shelter & Expanded PSH Although the Committee fully supported the project and the highly vulnerable populations it would serve, it ultimately chose not to fund it, since the project appears to have considerable progress to make before it would be ready for implementation.
Farrell added the City has been awarded more funding through The American Rescue Plan Act of 2021 (ARP), including $1.2M in HOME funds that could be earmarked for the project.
Proulx remarked he will need to leave shortly, but he would support any of the funding options already discussed.
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2-1-1 Information & Referral The Committee fully funded the program at $25,000.
Work Preserve Job Training: Job Readiness The Committee fully funded the program at $20,000.
(Proulx departed at 9:30 a.m.) IURA Minutes April 15, 2021 Page 6 of 10
IURA Minutes April 15, 2021 Page 7 of 10
Immigrant Services Program (ISP) The Committee fully funded the program at $30,000.
A Place to Stay The Committee fully funded the program at $15,000.
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Health & Wellness: Smoothies, Food Services, & Yoga The Committee very much supported the mission of the project, but several items are ineligible for funding. The Committee felt the stipends for the people working with the program are really important. The Committee funded the program at $18,001.60 from the $38,000 request, including a modest amount of funding for supplies (e.g., cups, utensils, gloves, uniforms, masks).
On Call Office Subdivision The Committee fully funded the project at $5,720.
Online Market Discounts for LMI/SNAP Eligible Customers After much discussion, the Committee fully funded the Ithaca Farmers Market (IFM) project at $19,068.
Partners in Health The Committee decided not to fund the project, not based on the merit of the application, but given the level of available funds it determined the other projects are higher on the priority list.
Farrell added there was also some uncertainty about whether some of the individuals participating in the program would qualify as low-to-moderate income (LMI).
HVAC Upgrade The Committee strongly supported getting the Friendship Center and homeless shelter back to a more fully operational status with the installation of the HVAC system, thereby assisting more people. Since St. John’s Community Services (SJCS) does not own the building, the Committee considered the future of the building, should it be sold, once the shelter is relocated to another site. It was suggested some kind of stipulation should be included in the IURA contract requiring the funds to be repaid, if SJCS abandons the property and it is no longer used to support LMI populations.
Bohn noted the funding award could be structured as a deferred or forgivable loan. The building’s owner, Community Housing of Ithaca (CHI), is also restricted in terms of how is allowed to dispose of the building. He believes CHI either needs to sell it to another non-profit or dedicate the proceeds from the sale to a use that conforms to its mission.
IURA Minutes April 15, 2021 Page 8 of 10
Sanitation Station The Committee supported the project, but only if a project sponsor could be identified. Graham wondered if $11,000 could be allocated to the project as a placeholder, contingent on finding a sponsor.
Farrell indicated she would prefer not to unnecessarily delay the decision on the project. Either a project sponsor should be identified relatively quickly, or allocate the funds to another project.
Mendizabal remarked the process for identifying a sponsor has admittedly been very protracted. There is considerable hesitancy among the potential project sponsors she reached out to regarding various concerns (e.g., liability, high-level of required maintenance, safety, oversight). She is not especially optimistic a sponsor could be identified over the next week. She has tried to convey to potential sponsors that the project is fairly flexible in terms of the timeline and use of funds.
Myrick indicated the Board should now make a decision on the remaining unallocated CDBG funds: $15,000 from Buffalo Street Books (BSB) and the $2,850 from the Urban Bus Stop Upgrade Project.
Farrell suggested one option would be to allocate the $17,850 in funding to the Homeowner Rehab Program.
Mendizabal noted INHS would certainly welcome additional CDBG funds for the Homeowner Rehab Program, since HOME funds are more restrictive.
Farrell suggested a second option would be to allocate the $17,850 in funding to the 511 S. Plain St. For- Sale Duplex project. Rosario, Graham, and Myrick agreed.
Graham recommended adding the $17,850 to the CDBG portion of the Homeowner Rehab Program and reducing its HOME funding by the same amount, and then adding it to the 511 S. Plain St. For-Sale Duplex project, so that project can be funded entirely with HOME funds.
No objections were raised.
For the State Street Apartments project, Bohn recommended providing it with some level of repayable loan funding using Housing Development Action Grant (HODAG) funds to demonstrate local community support. It could be structured as a $100,000 contingent loan, which would be repaid back in 15 or 17 years. Rosario, Graham, Myrick, and Farrell agreed.
C. IURA-Recommended Draft 2021 City of Ithaca HUD Action Plan
Rosario moved, seconded by Graham, to approve the draft 2021 HUD Entitlement Program funding allocations, as illustrated below.
Carried Unanimously: 5-0
IURA Minutes April 15, 2021 Page 9 of 10
IURA Minutes April 15, 2021 Page 10 of 10
VI. Adjournment The meeting was adjourned by consensus at 10:11 A.M.
— END —
Minutes prepared by C. Pyott, edited by N. Bohn.
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IURA Governance Committee: Comment
Charles Pyott
1 attachments (59 KB) Complaint (1).doc;
From: [email protected]
Two months ago we wrote and asked you to involve the Governance CommiƩee and full IURA board in the details of what’s been happening to us prior to tonight’s meeƟng regarding the Rimland development projects. We thought it would be good for the folks involved with this review process to have Ɵme to digest all that’s been going on for the last year, as well as have the opportunity to come see/hear for themselves and to be able to ask us quesƟons, if needed, for clarity. The boƩom line is this… Jeīrey Rimland cannot be trusted to proacƟvely consider or communicate with his tenants. He hid from us that we were going to be displaced last year and we only found out by chance. The fact that he paid our lawyer fees for that situaƟon does NOT make us whole. It paid for something that his acƟons brought on. This should not be considered miƟgaƟon – it doesn’t make up for the fact that our business was frozen for 2 months (prior to being shut down by COVID), and has been impacted ever since. The negaƟve impact of his project conƟnued and escalated at the worst possible Ɵme for retailers – i.e., just before Christmas 2020. I was threatened with arrest by one of the foreman just for asking for informaƟon (literally a yes/no quesƟon NOT asked rudely). My bathroom access was taken away and I was told I would have a new bathroom by the end of February. I sƟll don’t have a bathroom. My ADA access was removed as well, and no permanent accommodaƟons have been planned (I’m told to have folks go through Center Ithaca, but they have no knowledge of this arrangement). For bathrooms and ADA, my access is limited to the Center Ithaca hours – they close earlier than I do, so this is not a workable Įx (even if Center Ithaca were to agree to it). I was told by the city that we are protected by our lease. We are not. We have been forced into liƟgaƟon to try to recoup losses (see aƩached complaint) – if we succeed, we are told we will be given only 10% of our projected sales as a calculaƟon of proĮt. This does not make us whole, or even close. I don’t have the cashŇow I was on target to have (prior to the start of the fencing/jackhammering in mid-
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December) that gets me through the Įrst quarter. The only reason I survived this sudden downturn in sales (which had been consistently UP since we reopened in May) is because I had qualiĮed for Covid loans and grants. I’ve moved my store. Reopened today. Taking on the risk of paying 2 rents for the next 8 months because I believe in my business and am conĮdent it’s meant to be here, but I won’t pay rent to someone any longer than necessary to someone who can’t even give his tenant basic consideraƟon during the very Įrst year of several years of construcƟon all around us. A Sunny Days enƟty will conƟnue to operate in its current space (run by Todd) to make rent unƟl the end of the year.
Even though I’ve been crazy busy for weeks with very liƩle sleep (including only a couple hours last night), I’m prioriƟzing wriƟng this to you because it’s important. When we listened in to the IURA meeƟng last month, it was extremely disappoinƟng to hear our December issues described as “site line” issues. That wasn’t THE problem. Honestly, site lines weren’t an issue at all. The problem was that the fencing was permiƩed without a picture showing Commons ameniƟes, so it was clear how it was going to block the walkway in front of our store. The problem was daily, awful, shocking noise (which we sƟll have happening regularly now, despite the judge ordering that it not be loud between our hours of 11-7). The problem is that we are surrounded by construcƟon – a landlord, an important tenant (IC), at least 2 contractors and their subs – and NONE of them proac Ɵvely communicate what’s going to be happening. At that meeƟng, these problems we are experiencing were minimized and even described as something that might “blow up” into needing to be added to the agenda. Didn’t feel like a parƟcularly supporƟve characterizaƟon of what’s been happening to us.
We regularly encounter new challenges that make us uncomfortable or concerned for our health/safety – for example, I’m told there’s no way dust can come into our space, but there is CLEARLY a constant Įne layer of dust collected on everything! Should I be concerned that dust might contain asbestos since we happened to noƟce that’s there was a new permit posted about asbestos work?
We are not okay. The construcƟon has hurt our business (and me, personally, with all the stress it’s caused). How can this not be a breach of the DDA? Rimland has now dragged my new landlord (Travis- Hyde) into this – not for any good reason other than to cause me aggravaƟon and to jack up my lawyer bill. (He should be paying our lawyer fees for the current negoƟaƟons as well!)
I’m asking that the Governance CommiƩee review this process, ask me quesƟons, and seriously consider how this situaƟon might have been avoided so others don’t have the experience we did. Please don’t just look the other way. Please respond and tell me if you think we are unreasonable in our expectaƟons of how a small business is treated during development projects.
Thank you,
Deirdre Kurzweil Sunny Days of Ithaca 607-319-5260 (store) 607-592-1123 (cell) 171 E. State St., Suite 100/MB 102 Ithaca, NY 14850 www.SunnyDaysNY.com
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Re: IURA Governance Committee(for distribution to all members)
todd kurzweil
Wasn’t informed that to my memory. £
Deirdre is working on her submission as we speak and her document will be conveyed before 3:00 to the Governance Committee£
Todd
Sent from my iPhone
On Apr 15, 2021, at 1:12 PM, Charles Pyott
Dear Todd:
Nels did forward the enƟre thread to both the Governance CommiƩee (and IURA Bd.) on February 12th; but we'll make sure to review it with them again at tomorrow's mtg. Thanks so much.
Sincerely, Charles PyoƩ
Contracts Monitor, Ithaca Urban Renewal Agency (IURA) 108 E. Green St., (City Hall) | Ithaca, NY 14850 | (607) 274-6565 | Ofc. Hrs.: 8:30 a.m.-4:30 p.m., M-F www.ithacaura.org | cpyoƩ@cityoĮthaca.org “When people have a true sense of urgency, they think acƟon on criƟcal issues is needed now. Not when it Įts easily into a schedule. Now means making real progress everysingleday.” - John P. KoƩer “Eīorts to deepen your focus will struggle u if yo don’t simultaneously wean your mind from a dependence on distracƟon.” - Cal Newport “A higher rate of urgency does not imply ever-present panic, anxiety, or fear. It means a state in which complacency is virtually absent.” - John P. KoƩer “Unreasonable haste is the direct road to error.” - Molière
From: todd kurzweil
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I request that this entire thread (including this) be transmitted to the entire governance committee of the IURA when received£
Todd Kurzweil£
Sent from my iPhone
On Feb 9, 2021, at 5:40 PM, Svante Myrick
Thanks Charles.£
Todd, you appear to be threatening legal action against the City and/or the IURA.£
I will confer with the City Attorney copied here and decide on the next steps.£
Svante
Sent from my Verizon, Samsung Galaxy smartphone Get Outlook for Android
From: todd kurzweil
Sent from my iPhone
On Feb 9, 2021, at 4:51 PM, Charles Pyott
Dear Todd:
Thank you for your e-mail. I was going to take acƟon on it (cc:ing Nels), but I see you e-mailed the Mayor also a few moments ago; so I think I'll await his reply. Thank you once again for your comments.
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Sincerely, Charles PyoƩ
Contracts Monitor, Ithaca Urban Renewal Agency (IURA) 108 E. Green St., (City Hall) | Ithaca, NY 14850 | (607) 274-6565 | Ofc. Hrs.: 8:30 a.m.-4:30 p.m., M-F www.ithacaura.org | cpyoƩ@cityoĮthaca.org “When people have a true sense of urgency, they think acƟon on criƟcal issues is needed now. Not when it Įts easily into a schedule. Now means making real progress everysingleday.” - John P. KoƩer “Eīorts to deepen your focus will struggle if you don’t simultaneously wean your mind from a dependence on distracƟon.” - Cal Newport “A higher rate of urgency does not imply ever-present panic, anxiety, or fear. It means a state in which complacency is virtually absent.” - John P. KoƩer “Unreasonable haste is the direct road to error.” - Molière
From: todd kurzweil
The fact that this project is happening now does not allow for setting this aside
Please include this note for distribution also
Thank you!
Sent from my iPhone
On Feb 9, 2021, at 3:24 PM, Charles Pyott
Dear Todd:
Thank you for your e-mail. The next Governance CommiƩee mtg. will be on April 16th, which as it turns out is their scheduled Ɵme for reviewing our Public AuthoriƟes Accountability Act-related annual reporƟng. I'll save your e-mails to that mtg. folder, as well as e -mail your most recent one to Nels, so he can send it to the CommiƩee when that agenda is being created. Thanks so much.
Sincerely, Charles PyoƩ
Contracts Monitor, Ithaca Urban Renewal Agency (IURA) 108 E. Green St., (City Hall) | Ithaca, NY 14850 | (607) 274-6565 | Ofc. Hrs.: 8:30 a.m.-4:30 p.m., M-F www.ithacaura.org | cpyoƩ@cityoĮthaca.org “When people have a true sense of urgency, they think acƟon on criƟcal issues is needed now. Not when it Įts
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easily into a schedule. Now means making real progress everysingleday.” - John P. KoƩer “Eīorts to deepen your focus will struggle if you don’t simultaneously wean your mind from a dependence on distracƟon.” - Cal Newport “A higher rate of urgency does not imply ever-present panic, anxiety, or fear. It means a state in which complacency is virtually absent.” - John P. KoƩer “Unreasonable haste is the direct road to error.” - Molière
From: todd kurzweil
https://www.cityofithaca.org/DocumentCenter/View/2765/Code-of-Ethics-?bidId=
Tenants and adjacent neighbors must be actively, £proactively and systematically protected during economic development. ££
Todd Kurzweil 511 North Aurora Ithaca, NY 14850
Sent from my iPhone
Begin forwarded message:
From: Charles Pyott
Dear Todd:
Your comments have been received/Įled and I will forward them to Nels and the CommiƩee. Thanks so much.
Sincerely, Charles PyoƩ
Contracts Monitor, Ithaca Urban Renewal Agency (IURA) 108 E. Green St., (City Hall) | Ithaca, NY 14850 | (607) 274-6565 | Ofc. Hrs.: 8:30 a.m.-4:30 p.m., M-F www.ithacaura.org | cpyoƩ@cityoĮthaca.org “When people have a true sense of urgency, they think acƟon on criƟcal issues is needed now. Not when it Įts easily into a schedule. Now means making real progress everysingleday.” - John P. KoƩer
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“Eīorts to deepen your focus will struggle if you don’t simultaneously wean your mind from a dependence on distracƟon.” - Cal Newport “A higher rate of urgency does not imply ever-present panic, anxiety, or fear. It means a state in which complacency is virtually absent.” - John P. KoƩer “Unreasonable haste is the direct road to error.” - Molière
From: todd kurzweil
I believe that the IURA had a fiduciary duty to protect Sunny Days. I don't believe you did. While Sunny Days had a loan with you, the IURA had knowledge of possible displacement that directly effected Sunny Days of Ithaca.
For the past year, the business has had to deal with this in many facets both big and small and cumulative in front, inside and behind our footprint.
The repayment of Lawyer Fees does not cut it.
Telling us that our lease protects us does not cut it.
Protecting Cinemopolis and not Sunny Days does not cut it.
The Ithacan project has impacted Sunny Days for over a year now and especially during the past two months in significant ways.
I have no "real" idea how it will impact Sunny Days moving forward because of the superficial communication/nonresponsiveness from the owner.
Sunny Days deserved better from the IURA and the CIty of Ithaca.
Todd Kurzweil 511 North Aurora Street Ithaca, NY 14850
5 of 5 4/19/2021, 2:38 PM Proposed Resolution Ithaca Urban Renewal Agency April 22, 2021
2021 Appointment of Chairperson of IURA Audit Committee
Whereas, the IURA By-laws provide that the committee membership shall elect its own committee Vice-Chairperson and nominate to the Agency a member to serve as Chairperson of the Audit Committee, and
Whereas, officers of each committee serve a one-year term, but continue to hold office until their successor is selected or appointed, and
Whereas, the current committee officers are: Chairperson: Eric Rosario Vice-Chairperson: Karl Graham, and
Whereas, at their April 22, 2021 meeting, the IURA Audit Committee elected ______as Vice-Chairperson, and nominated ______to serve as Chairperson of the IURA Audit Committee; now, therefore be it
RESOLVED, that the IURA hereby appoints ______as the IURA Audit Committee Chairperson.
Proposed Resolution Ithaca Urban Renewal Agency April 22, 2021
Approve Audited 2020 IURA Financial Report
WHEREAS, the Ithaca Urban Renewal Agency (IURA) derives the majority of its finances from grants awarded to the City of Ithaca, and
WHEREAS, for financial reporting purposes the IURA is a blended component unit of the City of Ithaca whose financial activity is reported in the Special Grant Fund, a governmental fund of the City of Ithaca financial statements, and
WHEREAS, the IURA contracts separate from the City to have its finances audited within 90 days of the end of its fiscal year to comply with the Public Authorities Accountability Act, and
WHEREAS, the IURA received an audited 2020 IURA financial report on March 27, 2021, and
WHEREAS, at their April 2021 meetings, both the IURA Governance Committee and IURA Audit Committee reviewed the financial audit and recommend the following: now, therefore, be it
RESOLVED, that the IURA hereby approves the Financial Report of the Ithaca Urban Renewal Agency for the period January 1, 2020 through December 31, 2020, prepared by the accounting firm of Insero & Company, LLP.
Proposed Resolution Ithaca Urban Renewal Agency April 22, 2021
Reaffirm IURA Investment Guidelines
WHEREAS, pursuant to the Public Authorities Accountability Act, as amended, the IURA is required on an annual basis to review its investment guidelines and report, and
WHEREAS, the IURA originally adopted Investment Guidelines on March 25, 2011, and
WHEREAS, the Director of Community Development prepared an annual 2020 IURA Investment Report, and
WHEREAS, at their April 16, 2021 meeting, the IURA Governance Committee reviewed the IURA Investment Guidelines and the 2020 Investment Report and recommend the following action; now, therefore, be it
RESOLVED, that the IURA hereby reaffirms its approval of the IURA Investment Guidelines. Adopted: March 25, 2011 Reaffirmed: April ___, 2021
Ithaca Urban Renewal Agency Investment Guidelines
Public Authorities Law (PAL) requires each public benefit corporation to adopt investment guidelines regarding the investing, monitoring and reporting of funds of the corporation and annually review and approve such guidelines (section 2925 of PAL).
Investing
The primary investment objective for managing funds of the IURA is to preserve capital and comply with all applicable regulations and requirements pertaining to the funds managed. A secondary investment objective is to maximize interest earned on monies managed by the IURA. A tertiary investment objective is to deposit investment funds in qualified financial institutions that meet the financial needs of residents and businesses within the IURA service area. An additional consideration is ease of administration and services offered by depository institutions, such as the availability of internet banking, including on-line documentation of cancelled checks and account balances, and free wire transfers.
Because the IURA acts as a pass-through of grant funds from federal agencies to end users, the grant funding source agency may establish special requirements for management of such funds. For instance, the US Department of Housing & Urban Development requires bank interest earned on HUD funds be remitted to the US Treasury annually.
Agency monies may be invested in obligations of the US Treasury or deposited in federally insured commercial banks, trust companies, or credit unions, preferably institutions located within the City of Ithaca and the urban renewal project boundary area. Agency monies may be deposited in the above-listed institutions in demand accounts and certificates of deposit.
Collateral is required for demand deposits and certificates of deposit at a minimum of 100% of all deposits not covered by federal deposit insurance. Obligations that may be pledged as collateral are obligations of the United States and its agencies and obligations of New York State and its municipalities and school districts.
Signatories on deposit accounts shall be designated by resolution of the IURA. Only a designated signatory is authorized to establish investment accounts. Two signatures of designated signatories shall be required on all checks issued by the IURA.
Monitoring Investment statements shall be reconciled with the general ledger on a monthly basis. The reconciliation shall be reviewed by staff to verify that the investment statements and the IURA balance sheet match on a monthly basis.
No less than annually, the Agency shall review its investment guidelines and its investments.
Reporting
An independent auditor shall review IURA investments on an annual basis as part of the independent audit of financial statements. The IURA shall review the independent audit and address any recommendations, concerns or findings.
j:\community development\admin files\paal\investment guidelines\investment policy - 2016.doc Ithaca Urban Renewal Agency Investment Report
2020 Investment Report
2020 investments by the Ithaca Urban Renewal Agency (IURA) comply with the adopted IURA investment guidelines. All 2020 investments were deposited at Tompkins Trust Company (TTC), a FDIC-insured trust company located within the Ithaca Urban Renewal Project Boundary Area.
Total IURA bank balances were $1,882,133.79 as of 12/31/20 and are divided between 6 savings accounts and one checking account. $250,000 of this investment amount is covered by FDIC insurance with the remaining $1,632,133.79 collateralized by specific securities held by TTC that are pledged to the IURA.
Obligations held as collateral are obligations of the United States and its agencies and obligations of the state, its municipalities, and its school districts. The market value of the pledged collateral was $2,350,733.70 as of 12/31/20, which satisfies the IURA investment policy that requires the value of collateral pledged must equal at least 100% of deposits not covered by federal deposit insurance.
Proposed Resolution Ithaca Urban Renewal Agency April 22, 2021
Approval of Reports Submitted to NYS Authorities Budget Office
WHEREAS, pursuant to the Public Authorities Accountability Act, as amended, the IURA is required on an annual basis to submit reports to the New York State Authorities Budget Office (ABO), and
WHEREAS, the IURA Director of Community Development is designated to certify accuracy of the reporting, and
WHEREAS, the reporting is due to be submitted within 90 days of the end of the fiscal year, and
WHEREAS, due to the continuing COVID-19 pandemic, the 2021 reporting date has been extended 60 additional days, and
WHEREAS, it is appropriate that IURA members exercise oversight over the staff reporting to the ABO, and
WHEREAS, at its meeting of April 16, 2021, the IURA Governance Committee reviewed the reporting and recommends the following action; now, therefore, be it
RESOLVED, that the IURA hereby approves FY2020 IURA public authority reports submitted to the New York State Authorities Budget Office, including the following: x Budget report x Annual report x Procurement report x Investment report x Certified financial audit report Budget Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2021 Certified Date:12/26/2020
Budget & Financial Plan Budgeted Revenues, Expenditures, And Changes in Current Net Assets.
Last Year Current Year Next Year Proposed Proposed Proposed (Actual) (Estimated) (Adopted) 2019 2020 2021 2022 2023 2024
REVENUE & FINANCIAL SOURCES Operating Revenues Charges For Services $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rentals & Financing Income $399,689.00 $250,681.00 $243,000.00 $281,880.00 $325,000.00 $350,000.00 Other Operating Revenues $659,342.00 $1,026,781.00 $325,000.00 $298,000.00 $425,000.00 $475,000.00 Non-Operating Revenues Investment Earnings $5,679.00 $3,503.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 State Subsidies / Grants $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Federal Subsidies / Grants $906,300.00 $994,204.00 $1,209,415.00 $962,343.00 $975,000.00 $925,000.00 Municipal Subsidies / Grants $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Public Authority Subsidies $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Other Non-Operating Revenues $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Proceeds From The Issuance Of Debt $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Revenues & Financing Sources $1,971,010.00 $2,275,169.00 $1,779,915.00 $1,544,723.00 $1,727,500.00 $1,752,500.00
EXPENDITURES Operating Expenditures Salaries And Wages $231,948.00 $245,686.00 $245,730.00 $250,645.00 $255,657.00 $260,771.00 Other Employee Benefits $69,578.00 $74,961.00 $73,706.00 $75,180.00 $76,684.00 $78,217.00 Professional Services Contracts $22,215.00 $35,425.00 $35,050.00 $35,000.00 $35,000.00 $35,000.00 Supplies And Materials $39.00 $500.00 $2,700.00 $2,700.00 $2,700.00 $2,700.00 Other Operating Expenditures $1,247,713.00 $1,147,963.00 $560,000.00 $450,000.00 $525,000.00 $525,000.00 Non-Operating Expenditures Payment Of Principal On Bonds And $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Financing Arrangements Interest And Other Financing Charges $915.00 $271.00 $100.00 $100.00 $100.00 $100.00 Subsidies To Other Public Authorities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Capital Asset Outlay $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Grants And Donations $884,936.00 $829,596.00 $1,066,751.00 $950,000.00 $850,000.00 $795,000.00 Other Non-Operating Expenditures $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Expenditures $2,457,344.00 $2,334,402.00 $1,984,037.00 $1,763,625.00 $1,745,141.00 $1,696,788.00 Capital Contributions $100,000.00 $530,000.00 $0.00 $0.00 $0.00 $0.00 Excess (Deficiency) Of Revenues And Capital ($386,334.00) $470,767.00 ($204,122.00) ($218,902.00) ($17,641.00) $55,712.00 Contributions Over Expenditures
Page 1 of 2 Budget Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2021 Certified Date:12/26/2020
The authority's budget, as presented to the Board of Directors, is posted on the following website: https://www.cityofithaca.org/DocumentCenter/View/11959/2021-Adopted-Annual-Budget-PDF-
Additional Comments Pursuant to EO 203.79 and EO 202.48 this Budget Report is being submitted within the 60-day extension period. The Proposed Budget Report was posted on the authority's website on a timely basis, but completion of the Budget & Financial Plan was delayed due to staff limitations during COVID-19. The Authority's part-time accountant is working remotely, which creates certain inefficiencies. In addition, COVID-19 has increased the workload for the Accountant. The Authority lacks resources to increase the Accountant's work hours. The combination of these factors resulted in a delay to submit the Budget Report.
Page 2 of 2 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Governance Information (Authority-Related) Question Response URL (If Applicable) 1. Has the Authority prepared its annual report on operations and accomplishments for the reporting period as required by Yes http://www.cityofithaca.org/DocumentCenter/View/12800/2019- section 2800 of PAL? 2020-Annual-Community-Assessment-Report-PDF- 2. As required by section 2800(9) of PAL, did the Authority prepare an assessment of the effectiveness of its internal controls? Yes http://www.cityofithaca.org/DocumentCenter/View/4459 3. Has the lead audit partner for the independent audit firm changed in the last five years in accordance with section 2802(4) of Yes N/A PAL? 4. Does the independent auditor provide non-audit services to the Authority? No N/A 5. Does the Authority have an organization chart? Yes http://www.cityofithaca.org/DocumentCenter/View/12805/2020- Organizational-Chart-PDF 6. Are any Authority staff also employed by another government agency? No 7. Has the Authority posted their mission statement to their website? Yes http://www.cityofithaca.org/290/Ithaca-Urban-Renewal-Agency 8. Has the Authority's mission statement been revised and adopted during the reporting period? No N/A 9. Attach the Authority's measurement report, as required by section 2824-a of PAL and provide the URL. http://www.cityofithaca.org/DocumentCenter/View/12131/2019- CAPER-PDF
Page 1 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Governance Information (Board-Related) Question Response URL (If Applicable) 1. Has the Board established a Governance Committee in accordance with Section 2824(7) of PAL? Yes N/A 2. Has the Board established an Audit Committee in accordance with Section 2824(4) of PAL? Yes N/A 3. Has the Board established a Finance Committee in accordance with Section 2824(8) of PAL? Yes N/A 4. Provide a URL link where a list of Board committees can be found (including the name of the committee and the date http://www.cityofithaca. established): org/DocumentCenter/View/2721/Committee-Structure 5. Does the majority of the Board meet the independence requirements of Section 2825(2) of PAL? Yes N/A 6. Provide a URL link to the minutes of the Board and committee meetings held during the covered fiscal year http://www.cityofithaca.org/360/Ithaca-Urban-Renewal- Agency-Board 7. Has the Board adopted bylaws and made them available to Board members and staff? Yes http://www.cityofithaca.org/DocumentCenter/View/1494 8. Has the Board adopted a code of ethics for Board members and staff? Yes http://www.cityofithaca.org/DocumentCenter/View/2765 9. Does the Board review and monitor the Authority's implementation of financial and management controls? Yes N/A 10. Does the Board execute direct oversight of the CEO and management in accordance with Section 2824(1) of PAL? Yes N/A 11. Has the Board adopted policies for the following in accordance with Section 2824(1) of PAL? Salary and Compensation Yes N/A Time and Attendance Yes N/A Whistleblower Protection Yes N/A Defense and Indemnification of Board Members Yes N/A 12. Has the Board adopted a policy prohibiting the extension of credit to Board members and staff in accordance with Section 2824 No N/A (5) of PAL? 13. Are the Authority's Board members, officers, and staff required to submit financial disclosure forms in accordance with Section No N/A 2825(3) of PAL? 14. Was a performance evaluation of the board completed? No N/A 15. Was compensation paid by the Authority made in accordance with employee or union contracts? No N/A 16. Has the board adopted a conditional/additional compensation policy governing all employees? No
Page 2 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Board of Directors Listing
Name Farrell, Tracy Nominated By Local Chair of the Board No Appointed By Local If yes, Chair Designated by Confirmed by Senate? N/A Term Start Date 2/2/2000 Has the Board Member/Designee Signed Yes the Acknowledgement of Fiduciary Duty? Term Expiration Date Pleasure of Authority Complied with Training Requirement of Yes Section 2824? Title Does the Board Member/Designee also No Hold an Elected or Appointed State Government Position? Has the Board Member Appointed a Does the Board Member/Designee also No Designee? Hold an Elected or Appointed Municipal Government Position? Designee Name Ex-Officio
Name Graham, Karl Nominated By Local Chair of the Board No Appointed By Local If yes, Chair Designated by Confirmed by Senate? N/A Term Start Date 8/1/2012 Has the Board Member/Designee Signed Yes the Acknowledgement of Fiduciary Duty? Term Expiration Date Pleasure of Authority Complied with Training Requirement of Yes Section 2824? Title Does the Board Member/Designee also No Hold an Elected or Appointed State Government Position? Has the Board Member Appointed a Does the Board Member/Designee also No Designee? Hold an Elected or Appointed Municipal Government Position? Designee Name Ex-Officio No
Page 3 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Name Proulx, Chris Nominated By Local Chair of the Board No Appointed By Local If yes, Chair Designated by Confirmed by Senate? N/A Term Start Date 9/1/2013 Has the Board Member/Designee Signed Yes the Acknowledgement of Fiduciary Duty? Term Expiration Date Pleasure of Authority Complied with Training Requirement of No Section 2824? Title Does the Board Member/Designee also No Hold an Elected or Appointed State Government Position? Has the Board Member Appointed a Does the Board Member/Designee also Yes Designee? Hold an Elected or Appointed Municipal Government Position? Designee Name Ex-Officio No
Name Rosario, Eric Nominated By Local Chair of the Board No Appointed By Local If yes, Chair Designated by Confirmed by Senate? N/A Term Start Date 12/1/2012 Has the Board Member/Designee Signed Yes the Acknowledgement of Fiduciary Duty? Term Expiration Date Pleasure of Authority Complied with Training Requirement of No Section 2824? Title Does the Board Member/Designee also No Hold an Elected or Appointed State Government Position? Has the Board Member Appointed a Does the Board Member/Designee also No Designee? Hold an Elected or Appointed Municipal Government Position? Designee Name Ex-Officio No
Page 4 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Name Svante, Myrick H Nominated By Local Chair of the Board Yes Appointed By Local If yes, Chair Designated by Elected by Board Confirmed by Senate? N/A Term Start Date 1/1/2012 Has the Board Member/Designee Signed Yes the Acknowledgement of Fiduciary Duty? Term Expiration Date Pleasure of Authority Complied with Training Requirement of No Section 2824? Title Does the Board Member/Designee also No Hold an Elected or Appointed State Government Position? Has the Board Member Appointed a Does the Board Member/Designee also Yes Designee? Hold an Elected or Appointed Municipal Government Position? Designee Name Ex-Officio
Page 5 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Staff Listing Name Title Group Department/ Union Bargainin Full Time/ Exempt Base Actual Overtime PerformanceExtra Pay Other Total Individual If yes, Is the Subsidiary Name g Unit Part Time Annualized salary paid paid by Bonus Compensation/Compensation also paid by payment Salary to the Authority Allowances/ another entity made by individual Adjustments to perform State or local the work of government the Authority Bohn, Nels Director of Managerial FT Yes $89,586.20 $89,586.20 $0.00 $0.00 $0.00 $0.00 $89,586.20No Community Development Cook, Kim Accountant Profession PT No $60,063.88 $37,754.44 $0.00 $0.00 $0.00 $0.00 $37,754.44No al Mendizabal, Community Profession FT No $57,305.23 $57,305.23 $0.00 $0.00 $0.00 $0.00 $57,305.23No Anisa Development al Planner Pyott, Charles Contracts Operationa FT No $51,943.52 $51,943.52 $0.00 $2,500.00 $0.00 $0.00 $54,443.52No Monitor l
Page 6 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Benefit Information During the fiscal year, did the Authority continue to pay for any of the above mentioned benefits for former staff or individuals affiliated with the Authority after those No individuals left the Authority?
Board Members Name Title Severance Payment Club Use of Personal Auto Transportation Housing Spousal / Tuition Multi-Year None of Other Package for Memberships Corporate Loans Allowance Dependent Assistance Employmentthese Unused Credit Cards Life Benefits Leave Insurance Farrell, Tracy Board of X Directors
Graham, Karl Board of X Directors
Proulx, Chris Board of X Directors
Rosario, Eric Board of X Directors
Svante, Myrick H Board of X Directors
Staff Name Title Severance Payment Club Use of Personal Auto Transportation Housing Spousal / Tuition Multi-Year None of Other for Memberships Corporate Loans Allowance Dependent Assistance Employment these Unused Credit Cards Life Benefits Leave Insurance
Page 7 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Subsidiary/Component Unit Verification
Is the list of subsidiaries, as assembled by the Office of the State Comptroller, correct? Yes
Are there other subsidiaries or component units of the Authority that are active, not included in the No PARIS reports submitted by this Authority and not independently filing reports in PARIS?
Name of Subsidiary/Component Unit Status
Request Subsidiary/Component Unit Change
Name of Subsidiary/Component Unit Status Requested Changes
Request Add Subsidiaries/Component Units
Name of Subsidiary/Component Unit Establishment Date Purpose of Subsidiary/Component Unit
Request Delete Subsidiaries/Component Units
Name of Subsidiary/Component Unit Termination Date Reason for Termination Proof of Termination Document Name
Page 8 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Summary Financial Information SUMMARY STATEMENT OF NET ASSETS Amount Assets Current Assets Cash and cash equivalents $1,876,716.00 Investments $0.00 Receivables, net $0.00 Other assets $6,501,030.00 Total Current Assets $8,377,746.00 Noncurrent Assets Restricted cash and investments $0.00 Long-term receivables, net $0.00 Other assets $0.00 Capital Assets Land and other nondepreciable property $0.00 Buildings and equipment $0.00 Infrastructure $0.00 Accumulated depreciation $0.00 Net Capital Assets $0.00 Total Noncurrent Assets $0.00 Total Assets $8,377,746.00 Liabilities Current Liabilities Accounts payable $110,040.00 Pension contribution payable $0.00 Other post-employment benefits $0.00 Accrued liabilities $0.00 Deferred revenues $6,480,532.00 Bonds and notes payable $0.00 Other long-term obligations due within one $0.00 year Total Current Liabilities $6,590,572.00 Noncurrent Liabilities Pension contribution payable $0.00 Other post-employment benefits $0.00 Bonds and notes payable $0.00 Long Term Leases $0.00 Other long-term obligations $0.00 Total Noncurrent Liabilities $0.00 Page 9 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Total Liabilities $6,590,572.00 Net Asset (Deficit) Net Assets Invested in capital assets, net of related debt $0.00 Restricted $1,787,174.00 Unrestricted $0.00 Total Net Assets $1,787,174.00
SUMMARY STATEMENT OF REVENUE, EXPENSES AND CHANGES IN NET ASSETS Amount Operating Revenues Charges for services $0.00 Rental & financing income $552,308.00 Other operating revenues $339,971.00 Total Operating Revenue $892,279.00 Operating Expenses Salaries and wages $248,687.00 Other employee benefits $73,555.00 Professional services contracts $15,234.00 Supplies and materials $232.00 Depreciation & amortization $0.00 Other operating expenses $1,157,963.00 Total Operating Expenses $1,495,671.00 Operating Income (Loss) ($603,392.00) Nonoperating Revenues Investment earnings $3,114.00 State subsidies/grants $0.00 Federal subsidies/grants $1,307,593.00 Municipal subsidies/grants $0.00 Public authority subsidies $0.00 Other nonoperating revenues $0.00 Total Nonoperating Revenue $1,310,707.00 Nonoperating Expenses Interest and other financing charges $69.00 Subsidies to other public authorities $0.00 Grants and donations $699,988.00 Other nonoperating expenses $0.00 Total Nonoperating Expenses $700,057.00 Income (Loss) Before Contributions $7,258.00 Capital Contributions $0.00
Page 10 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Change in net assets $7,258.00 Net assets (deficit) beginning of year $1,249,916.00 Other net assets changes $530,000.00 Net assets (deficit) at end of year $1,787,174.00
Page 11 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Current Debt
Question Response 1. Did the Authority have any outstanding debt, including conduit debt, at any point during the reporting period? Yes 2. If yes, has the Authority issued any debt during the reporting period? No
Page 12 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Schedule of Authority Debt
Type of Debt Statutory Authorization Begin Amount Total ($) New Debt Issuance ($) Amount Retired ($) End Amount Total ($) Amount ($) State Obligation State Guaranteed State Obligation State Supported State Obligation State Contingent Obligation State Obligation State Moral Obligation Other State-Funded Other State-Funded Authority Debt - General Authority Debt - 0.00 530,000.00 0.00 530,000.00 0.00 Obligation General Obligation Authority Debt - Revenue Authority Debt - Revenue Authority Debt - Other Authority Debt - Other Conduit Conduit Debt Conduit Conduit Debt - Pilot Increment Financing
TOTALS 0.00 530,000.00 0.00 530,000.00 0.00
Page 13 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Real Property Acquisition/Disposal List 1. Address Line1 107-109 S. Titus Avenue Lease Data (If applicable) Address Line2 1 Market Rate($/square foot) 1 City ITHACA Lease Rate($/square foot) 1 State NY Seller/Purchaser/Tenant Data: 1 Postal Code 14850 Organization Ithaca Neighborhood Housing Services, Inc. Plus4 5526 Last Name 1 Province/Region 1 First Name 1 Country United States Address Line1 115 West Clinton Street Property Description Residential Building Address Line2 1 Estimated Fair market value $562,600.00 City ITHACA How was the Fair Market Value Appraisal State NY Determined? Transaction Type DISPOSITION OTHER Postal Code 14850 If Other, Explain: Acquisition and Resale Plus4 1 Transaction Date 9/23/2020 Province/Region 1 Purchase Sale Price $562,600.00 Country USA Relation With Board Member/Senior Authority Management? No
Page 14 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Personal Property This Authority has indicated that it had no personal property disposals during the reporting period.
Page 15 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Property Documents Question Response URL (If Applicable) 1. In accordance with Section 2896(3) of PAL, the Authority is required to prepare a report at least annually of all real property of the Yes http://www.cityofithaca.org/DocumentCenter/View/12803/2020- Authority. Has this report been prepared? Real-Property-Inventory-PDF- 2. Has the Authority prepared policies, procedures, or guidelines regarding the use, awarding, monitoring, and reporting of contracts Yes http://www.cityofithaca.org/DocumentCenter/View/2763 for the acquisition and disposal of property? 3. In accordance with Section 2896(1) of PAL, has the Authority named a contracting officer who shall be responsible for the Yes N/A Authority's compliance with and enforcement of such guidelines?
Page 16 of 17 Annual Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/14/2021
Additional Comments As result of the COVID-19 pandemic, please be advised that the Ithaca Urban Renewal Agency required an additional 14 days beyond the 3/31/21 deadline to complete and submit its required reports: 1. office closure requires each IURA employee to work remotely; 2. auditor unable to commence on-site audit work until mid-March resulting in submission of the audit on March 30, 2021. Financial data then needed to be extracted and converted to the financial format required for submission to NYSABO; 3. staff vaccinations in March and early April resulted in lost work time near the submission deadline; 4. delays in posting documents on the city website due to mandated reduction in city staffing and City Hall closure; 5. existing IURA staff resources dedicated to respond to the COVID-19 emergency with small business assistance programs and other programs to address community needs. Please contact me with any comments or questions.
Page 17 of 17 Procurement Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date : 04/14/2021
Procurement Information:
Question Response URL (If Applicable) 1. Does the Authority have procurement guidelines? Yes http://www.cityofithaca.org/DocumentCenter/View/2587 2. Are the procurement guidelines reviewed annually, amended if needed, and approved by the Board? No 3. Does the Authority allow for exceptions to the procurement guidelines? No 4. Does the Authority assign credit cards to employees for travel and/or business purchases? No 5. Does the Authority require prospective bidders to sign a non-collusion agreement? Yes 6. Does the Authority incorporate a summary of its procurement policies and prohibitions in its solicitation of Yes proposals, bid documents, or specifications for procurement contracts? 7. Did the Authority designate a person or persons to serve as the authorized contact on a specific procurement, in Yes accordance with Section 139-j(2)(a) of the State Finance Law, "The Procurement Lobbying Act"? 8. Did the Authority determine that a vendor had impermissible contact during a procurement or attempted to No influence the procurement during the reporting period, in accordance with Section 139-j(10) of the State Finance Law? 8a. If Yes, was a record made of this impermissible contact? 9. Does the Authority have a process to review and investigate allegations of impermissible contact during a No procurement, and to impose sanctions in instances where violations have occurred, in accordance with Section 139-j(9) of the State Finance Law?
Page 1 of 2 Procurement Report for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date : 04/14/2021
Procurement Transactions Listing:
1. Vendor Name Mariette Geldenhuys Attorney at Law Address Line1 Gateway Center
Type of Procurement Legal Services Address Line2 Suite 306, 401 East State Street Award Process Authority Contract - Competitive Bid City ITHACA Award Date 4/23/2020 State NY End Date 2/28/2021 Postal Code 14850 Fair Market Value Plus 4 Amount $13,000.00 Province/Region Amount Expended For $5,969.00 Country United States Fiscal Year Explain why the Fair Procurement Professional services selected by RFP Market Value is Less Description than the Amount
Additional Comments
Page 2 of 2 Investment Report for Ithaca Urban Renewal Agency Run Date : 04/13/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date: 04/13/2021
Investment Information
Question Response URL (If Applicable) 1. Has the Authority prepared an Annual Investment Report for the reporting period as required by Section 2925 Yes http://www.cityofithaca. (6) of PAL? org/DocumentCenter/View/12802/2020-Investment- Report-PDF- 2. Are the Authority's investment guidelines reviewed and approved annually? Yes 3. Did the Authority have an independent audit of investments as required by Section 2925(3)(f) of PAL? Yes https://ny-ithaca.civicplus. com/DocumentCenter/View/12774/2020-Financial- Report 4. Has the Authority's independent auditor issued a management letter to the Authority in connection with its Yes https://ny-ithaca.civicplus. annual audit of investments? com/DocumentCenter/View/12775/2020-Management- Comment-Letter
Additional Comments
Page 1 of 1 Certified Financial Audit for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date : 04/14/2021
Financial Documents
Question Response 1. Attach the independent audit of the Authority's financial statements. N/A
URL (If Applicable) Attachments https://ny-ithaca.civicplus.com/DocumentCenter/View/12774/2020-Financial-Report Attachment Included
Question Response 2. Has the Authority's independent auditor issued a management letter to the Authority in connection with its audit of the Authority's financial statements? Yes
URL (If Applicable) Attachments https://ny-ithaca.civicplus.com/DocumentCenter/View/12775/2020-Management-Comment- Attachment Included Letter
Question Response 3. Has the Authority's independent auditor issued a Report on Internal Controls Over Financial Reporting to the Authority? No
URL (If Applicable) Attachments
Question Response 4. Attach any other communication required or allowed by government auditing standards issued by the Comptroller General of the United States to be issued by the Authority's independent auditor in connection with its annual audit of the Authority's financial statements.
URL (If Applicable) Attachments
Additional Comments As result of the COVID-19 pandemic, please be advised that the Ithaca Urban Renewal Agency is unable to complete and submit its required reports by the 3/31/20 deadline due for the following reasons: 1. mandated reduction in staff and office closure requires each IURA employee to work remotely; 2. need to acquire and establish appropriate equipment, programs, authorizations, and apps to effectively work remotely and access central files maintained on the City server and post documents on the Page 1 of 2 Certified Financial Audit for Ithaca Urban Renewal Agency Run Date: 04/14/2021 Status: CERTIFIED Fiscal Year Ending: 12/31/2020 Certified Date : 04/14/2021
City website; 3. delays in posting documents on the city website due to mandated reduction in city staffing and City Hall closure; 4. IURA staff resources dedicated to respond to the COVID-19 emergency with small business assistance programs and other programs to address community needs. Please contact me with any comments or questions.
Page 2 of 2 IURACommitteeStructure IURAStandingCommittees 1. GovernanceCommittee 2. NeighborhoodInvestmentCommittee 3. EconomicDevelopmentCommittee 4. AuditCommittee IURAGovernanceCommittee Responsibilities 1. AdviseIURAonissuesinthefollowingfocusareas: A. Budgetandfinance B. Personnel,includingcommitteemembership C. Strategicplanning,includingtheHUDConsolidatedPlanandtheUrbanRenewalPlan D. Compliancewithregulations&laws E. Externalcommunications F. Governance,includingoperationsandadministration,includingthefollowingdetailed responsibilities: i. ReviewcorporategovernancetrendsandkeepingtheAgencyinformedofcurrent bestgovernancepractices; ii. UpdateAgencygovernancepoliciesasappropriate; iii. CompliancewiththePublicAuthoritiesAccountabilityActof2005,andotherlegal requirements;and iv. AdvisetheChairpersonontheskills,experiences,andcandidatesofpotential membersandcommitteemembers. IURANeighborhoodInvestmentCommittee Responsibilities 1. AdviseIURAonissuesinthefollowingfocusareas: A. Neighborhoodquality B. Housing C. Infrastructure/communityfacilities D. PublicServices 2. AdviseIURAonfundingproposalsreceivedinfocusareas 3. Oversightofimplementationofprojectsinfocusareas IURAEconomicDevelopmentCommittee Responsibilities 1. AdviseIURAonissuesinthefollowingfocusareas: A. Economicdevelopment B. Jobtraining/placement/economicopportunity C. Vitalityoftraditionalcitybusinessdistricts 2. AdviseIURAonfundingproposalsreceivedinfocusareas 3. Oversightofimplementationofprojectsinfocusareas 4. AdministerIURAbusinessassistanceprograms,includingrecommendationsonapplications forloanassistance 5. ManageIURAbusinesspark&otherpropertiesheldforeconomicdevelopmentpurposes IURAAuditCommittee Responsibilities 1. OverseepreparationofanannualauditoftheAgencypreparedbyanindependent accountingfirm; 2. ReviewtheresultsofexternalauditsanddeveloprecommendationstotheAgencyto addressanyissuesorconcernsraisedbytheexternalauditor; 3. Reviewandapproveinternalcontrolstosafeguarditsassets;and 4. Investigateproblemsinfinancialreporting,internalcontrolorcomplianceastheyarise. End j:\communitydevelopment\policy\policy\iurageneral\iuracommitteestructure2010.doc 12/31/2020 IthacaUrbanRenewalAgency Members MayorSvanteMyrick,Chairperson [email protected] KarlGraham,ViceͲChairperson [email protected] TracyFarrell[email protected] EricRosario[email protected] ChrisProulx[email protected] JoAnnCornish,Secretary(exͲofficio,nonͲvotingmember) [email protected] LauraLewis,CommonCouncilLiaisontoIURA(nonͲvotingmember)[email protected] IURAStandingCommittees EconomicDevelopmentCommittee ChrisProulx,Chairperson [email protected] DougDylla,ViceͲChairperson [email protected] LeslieAckerman[email protected] CharlieHamilton[email protected] GovernanceCommittee EricRosario,Chairperson [email protected] KathySchlather,ViceͲChairperson [email protected] SusanCummings[email protected] DavidKremersWhitmore [email protected] NeighborhoodInvestmentCommittee KarlGraham,Chairperson [email protected] TracyFarrell,ViceͲChairperson [email protected] FernandodeAragón[email protected] TeresaHalpert[email protected] PauletteManos[email protected] AuditCommittee EricRosario,Chairperson [email protected] KarlGraham,ViceͲChairperson [email protected] MayorSvanteMyrick[email protected] TracyFarrell[email protected] ChrisProulx[email protected] Ithaca Urban Renewal Agency 2020 Real Property Inventory
Tax Full Market Parcel Size Purchase Purchase Assessed ID # Street # Street Name City (acres) Use Date Price Value Lessee 52.-1-1.1 416 Taughannock Blvd. Ithaca 0.13 parking 5/2/2003 $1 $95,000 City of Ithaca 52.-1-1.3 410-426 Taughannock Blvd. Ithaca 1.29 parking 5/2/2003 $1 $1,290,000 City of Ithaca 69.-1-5.2 334 E. State/MLK Jr. St. Ithaca 0.01 traffic island 1974 $1 $1,000 none 81.-2-1 235 S. Cayuga St. Ithaca 0.68 parking garage 12/19/2003 $1 $900,000 CDPI, Inc. 81.-2-1./1 235 S. Cayuga St. Ithaca 0.01 commercial 12/19/2003 $1 $2,370,000 Cayuga Green LLC 81.-2-3 NA E. Clinton St. Ithaca 0.35 public creek walk 12/19/2003 $1 $100,000 City of Ithaca 96.-2-1.1 240 Cherry St. Ithaca 2.88 light manufacturing 1991 $1 $500,000 Precision Filters 96.-2-1.9 239 Cherry St. Ithaca 1.48 light manufacturing 1991 $1 $260,000 EMF Corp. 100.-2-1.21 none Cherry St. Ext. Ithaca 2.60 vacant 6/5/2013 $1 $520,000 none 100.-2-1.23 none Cherry St. Ext. Ithaca 1.02 vacant 6/5/2013 $1 $204,000 none 100.-2-1.24 none Cherry St. Ext. Ithaca 1.01 vacant 6/5/2013 $1 $200,000 none 100.-2-1.25 none Cherry St. Ext. Ithaca 0.6 vacant 6/5/2013 $1 $120,000 none 100.-2-1.26 none Cherry St. Ext. Ithaca 0.74 unopened street 6/5/2013 $1 $5,000 none 12.8 $6,565,000
Notes: 1. #81.-2-1 - air rights leased to Community Developent Properties, Ithaca, Inc. (CDPI). CDPI owns parking structure. IURA value is for land only. 2. #81.-2-1/1 - grond floor master leased to Cayuga Green LLC as a "cold, dark box". 3. Cherry Street parcels owned by IURA and leased to businesses through lease/purchase agreements. IURA values are for land only.
Prepared by N. Bohn FIRST AMENDMENT TO IURA BY-LAWS
BY-LAWS of the ITHACA URBAN RENEWAL AGENCY Adopted September 27, 2007
ARTICLE I
NAME AND OBJECT OF CORPORATION
SECTION 1. This agency, duly established by Chapter 63, Laws of 1965 of the Legislature of the State of New York on April 13, 1965, as a public benefit corporation, shall henceforth be known as the "Ithaca Urban Renewal Agency." However, the Agency shall also be known locally as the Community Development Office.
SECTION 2. The object of the Agency shall be to carry out the functions and duties of urban renewal and community development in and for the City of Ithaca, Tompkins County, State of New York.
ARTICLE II
MEMBERSHIP
SECTION 1. The membership shall consist of five (5) members, including the Mayor of the City of Ithaca, New York. Members, other than the Mayor, shall be appointed by the Mayor with the concurring approval of a majority of the members of the Common Council, and shall serve at the pleasure of the Mayor.
SECTION 2. A Member shall continue to hold office until his or her successor is appointed and qualified. Members shall receive no compensation for their services, but shall be entitled to necessary expenses including travel expenses, incurred by them in the discharge of their duties.
SECTION 3. If a vacancy occurs among the Members, the vacancy shall be filled in the same manner and method as an original appointment as hereinabove set forth.
ARTICLE III
GOVERNMENT
SECTION 1. The general management of the affairs of the Agency shall be vested in the Members thereof who shall be appointed as hereinabove set forth.
SECTION 2. The officers of the Agency shall consist of a Chairperson, Vice Chairperson, and Secretary. The Chairperson and Vice Chairperson shall be elected at each annual meeting of the Agency. The Agency shall appoint an Executive Director who shall serve as secretary to the Agency.
- 1 - ARTICLE IV
MEETINGS
SECTION 1. Regular meetings of the Agency shall be held on the fourth Thursday of each month at City Hall unless otherwise directed. The annual meeting shall be the regular May meeting.
SECTION 2. Notice in writing of any regular meeting together with an agenda containing the business to be discussed and acted upon shall be received by all Members at least forty-eight (48) hours previous thereto. IURA meetings shall comply with the New York State Open Meetings Law.
SECTION 3. Special meetings of Members may be called by the Chairperson, or in the Chairperson’s absence the Vice Chairperson, at any time on his or her own initiative. Notice of the meeting shall be received by each Member at least twenty-four (24) hours previous to the meeting.
SECTION 4. At all meetings of the Agency, either regular or special, three (3) Members shall constitute a quorum; and the concurring vote of three (3) Members shall be necessary for any decision of the Agency to be effective and binding.
SECTION 5. If a quorum is present, the meeting may be adjourned and recalled upon proper notice to all members.
SECTION 6. At all meetings of the Agency, the normal order of business shall include the following:
1) Approval of minutes of immediate prior meeting.
2) Reports of the Chairperson and Committees.
3) Unfinished business.
4) New business.
ARTICLE V
DUTIES OF OFFICERS SECTION 1. The Chairperson shall preside at all meetings of the Agency and shall appoint the members to such Committees as required in these by-laws and as the Chairperson or the Agency shall consider expedient., and such committee members shall serve at the pleasure of the Chairperson. At least one Member shall be appointed by the Chairperson to each committee established.
SECTION 2. In the absence of the Chairperson, the Vice Chairperson shall perform the duties of the Chairperson.
SECTION 3. The Secretary shall maintain records of all official proceedings of the Agency.
SECTION 4. The Chairperson shall, on being so directed by the Members of the Agency, sign all leases, contracts, or other instruments in writing.
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ARTICLE VI
DUTIES AND POWERS OF THE MEMBERS
SECTION 1. The Members of the Agency shall have general charge and management of the affairs, funds, and property of the Agency. They shall have full power, and it shall be their duty to carry out the purposes of the Agency pursuant to its legal authority.
SECTION 2. The Members may make rules for their conduct, may establish such Committees as they deem necessary, may vote the expenditure of money as they deem necessary or advisable, and may contract for lease or purchase in the name of the Agency.
ARTICLE VII
COMMITTEES
SECTION 1. In addition to any other committees it deems necessary and advisable for proper functioning, the Agency shall establish the following standing committees: • Audit Committee • Governance Committee
SECTION 2. An audit committee shall be comprised of at least three (3) “independent” persons as defined in the Public Authorities Accountability Act of 2005, as amended or revised. The audit committee shall oversee financial reporting, adequacy of internal controls and risk management practices of the Agency. The audit committee shall meet at least annually and more often as deemed necessary. It shall report its activity regularly to the Agency.
SECTION 3. A governance committee shall be comprised of at least three (3) “independent” persons as defined in the Public Authorities Accountability Act of 2005, as amended or revised. The governance committee shall advise the Agency on best governance practices and advise the Mayor on the skills and experiences required for potential members. The governance committee shall meet at least annually and more often as deemed necessary. It shall report its activity regularly to the Agency.
SECTION 4. At any meeting of a committee, a majority of the number of members appointed to the committee shall constitute a quorum. A vote by a majority of the appointed members at a duly organized committee meeting shall constitute the action of the committee.
SECTION 5. The committee Chairperson shall preside at all meetings of the committee.
SECTION 6. In the absence of the committee Chairperson, the committee Vice Chairperson shall perform the duties of the committee Chairperson.
- 3 -
SECTION 7. Each committee shall recommend a Chairperson and Vice Chairperson to the IURA for consideration. The Chairperson and Vice Chairperson for each committee shall be selected by vote of the IURA. The committee Chairperson and Vice Chairperson shall serve for a term of one year at the pleasure of the IURA Chairperson and shall serve until replaced.
ARTICLE VIII
FINANCIAL MANAGEMENT SECTION 1. The Agency will by resolution designate the appropriate method of executing financial management. ARTICLE IX EXECUTIVE DIRECTOR SECTION 1. The Executive Director shall be appointed by the Members of the Ithaca Urban Renewal Agency and shall serve at the pleasure of the Agency.
SECTION 2. The duties of the Executive Director shall consist of being the Administrative officer of the Agency subject to the Members of the Agency, arid the Executive Director shall act as Secretary of the Agency and act as ex-officio member thereof.
ARTICLE X
AMENDMENTS
SECTION 1. These By-Laws may be amended by a majority vote of at least three (3) Members present at a regular or special meeting of the Agency provided notice of the purpose of proposed amendment has been stated in the call for the meeting.
END
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CITY OF ITHACA
PURCHASING POLICY &
PROCEDURE MANUAL
SUBJECT: City of Ithaca Purchasing Policy
EFFECTIVE: January 7, 1976
REVISED: April 21, 1981 December 19, 2011 December 22, 1993 April 4, 2018 April, 1998
PROCUREMENT POLICY FOR THE CITY OF ITHACA
Public purchasing has two central purposes; protection of public financial resources by obtaining the best work, service or product for the lowest possible price, and the prevention of favoritism, improvidence, fraud and corruption in awarding public contracts to the lowest responsible bidder. We need to foster competition, assure the prudent and economical use of public moneys, and adhere to Sections 103 and 104 of the General Municipal Law. This Purchasing Policy and Procedure manual is intended for use as a guide to City purchasing methods. When used with good judgment and common sense, this manual will enable the City to obtain the needed goods and services efficiently and economically. City employees involved in the purchasing process should be familiar with, and shall adhere to, the policies and procedures set forth in this manual.
The cooperation of all employees is essential if the City is to obtain the maximum value for each tax dollar spent. While this manual does not answer all questions related to purchasing, it does provide the foundation for a sound purchasing system.
The material in the manual is subject to revision to meet the often rapidly changing developments encountered in the field of purchasing. When changes become necessary, the information concerning these changes will be sent to all City departments.
The City of Ithaca Common Council shall annually review these policies and procedures.
This manual is effective immediately upon Common Council approval, and supersedes all previous purchasing instructions or directives.
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Table of Contents
Purchasing Responsibility ………………………………………………………..………………………… 5 Ethics of Purchasing ……………………………………………………………………...………………… 6 General Purchasing Standards, Definitions and Policies ………………………………...………… 7 Major Roles and Responsibilities ………………………………...…………….…………………… 7 Tax Exempt Status …………………………………………………………………………...………… 7 Purchase Review ………………………………………………………………..…….………………… 7 New York State Contracts ………………………………………………….……………...…………… 8 Property Records ……………………………………………………….…………………….………… 8 Conflict of Interest ………………………………………………………………………….………….. 8 Federally Funded Purchasing Conflict of Interest ……………………………………..………… 8 Minority and Women Owned Business ……………………………………………….…………… 8 Exceptions to General Purchasing Standards ………………………………………...………… 9 Employee Fraud …………………………………………………………………………….………….. 9 Buy Local Policy ………………………………………………………………....……………………… 9 Environmentally Preferred Purchasing …………………………………….……………………… 9 - 12 Sweatshop-Free Procurement …………………………………………….………………………… 13 Cooperative Purchasing …………………………………………………………………….………… 13 Authorized Equipment List Policy ……………………………………………..…………………… 14 Sale of Surplus Public Equipment Policy ………………….……………………….……………… 14 Wicks Law ……………………………………...…………………………………….…………………… 14 Employee Travel ……………………………………………………….……………...………………… 15 Credit Card Policy …………………………………………………………………….………………… 15 Federal Purchasing Regulations …………………………………………………………………...……… 16 Authorized Limits and Control ……………………………………………….…………………………… 17 - 19 City of Ithaca Bidding Procedures …………………………………...…………………………………… 20 General Procedures …………………………………………………………………..………………… 20 Standardization …………………………………………………………………………………..……… 21 Exceptions to Bidding Procedures …………………………………………………….…………… 21 Emergency Expenditure/Emergency Capital Project ………………..……………..……… 21 Professional Services ………………………………………………………..………...………… 22 Mandated Sources ………………………………………...…………………………….………… 22 Sole Source …………………………………………………..………………………….………… 22 State/County Contracts ………………………………...…………………..……………………… 22 Piggybacking …………………………………………………..…………………………...……… 22 Leases ……………………………………………………………..……………………….………… 22 Cooperative Purchasing Contracts ……………………..……………………………..……… 23 Request for Proposal Procedure ………………………………………………………….………… 23 - 24 Current Purchasing Procedures ………………………………………………………………...………… 25 General Procedures ……………………………………………………………………………...…… 25 Purchase Requisitions …………………………………………………………………...…….… 25 Purchase Orders …………………………………………………………………………...….…… 26 How to use the Purchase Order …………………………………………………..…………… 26 Procurement Delivery/Payment Process …………………………………………………...… 27 Voucher Procedure …………………………………………………………………………...…… 27 Contracts ……………………………………………………………………………………………… 27 Contract Procedure …………………………………………………………………………….……… 27 Why a Contract is Necessary ………………………………………………………………...… 28 Developing a Contract ………………………………………………………………………….…28 - 29 Contract Approval Policy ………………………………………………………………...……………29 - 30
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PURCHASING POLICY – QUICK REFERENCE SHEET PLEASE NOTE: THIS IS A SUMMARY AND IS NOT A COMPLETE LIST OF PURCHASING POLICIES
COMMODITIES AND SERVICES:
Under $500: You do not need quotes or a PO (PO can be used if vendor requires). You can purchase items under $500 with a Credit Card. $500-$1,000: Use of a PO encouraged (if vendor accepts them) $1,000 and up PO required even if vendor does not accept them $0-$1,000; No quotes needed $1,000-$4,999: Three (3) Verbal Quotes $5,000-$19,999: Three (3) Written Quotes $20,000 and up: Competitive Bidding Procedure
TYPES OF REQUISITIONS:
Request for Proposal (RFP): Used to requisition services that requires multiple factors to be considered in the award. This is a formal negotiation - price is not the only deciding factor. The deciding factors must be identified in the RFP and a committee ranks each proposal based on these factors.
Request for Bid (RFB): Used to requisition item(s) to be bid on. The award is based solely on price (or best value).
PUBLIC WORKS CONTRACTS:
Under $5,000: Can be awarded at the discretion of the City Controller and a representative from the applicable City Department $5,000-$34,999.99: Three (3) Formal Written Quotes $35,000 and up: Competitive Sealed Bid
EXCEPTIONS: • Certain professional services • Reimbursement of petty cash funds • Utility bills • Interdepartmental charges • Medical examinations • Legal notices • Postage meter and stamp costs • Items on state bid or OGS contract • Emergency Purchases
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Adopted1/26/12 IthacaUrbanRenewalAgency WhistleblowerPolicy 1. Purpose ItisthepolicyoftheIthacaUrbanRenewalAgency(IURA)toaffordcertainprotectionsto individualswhoingoodfaithreportviolationsoftheIURA’sCodeofEthicsorotherinstancesof potentialwrongdoingwithintheIURA.TheWhistleblowerPolicysetforthbelowareintendedto encourageandenableemployeesandIURAofficialstoraiseconcernsingoodfaithwithintheIURA andwithoutfearofretaliationoradversepersonnelaction. 2. Definitions Forthepurposesofthispolicy,thefollowingtermsshallbedefinedassetforthinthissection. a. EmployeeͲanyemployeepaidbytheIURA. b. GoodFaithͲInformationconcerningpotentialwrongdoingisdisclosedin“goodfaith”whenthe individualmakingthedisclosurereasonablybelievessuchinformationtobetrueand reasonablybelievesthatitconstitutespotentialwrongdoing. c. IURAOfficialͲAnyofficer,member,orcommitteemember,oftheIURA. d. PersonnelActionͲAnyactionaffectingcompensation,appointment,promotion,transfer, assignment,reassignment,reinstatementorevaluationofperformance. e. WhistleblowerͲAnyEmployeeorIURAOfficial(asdefinedherein)whoingoodfaithdiscloses informationconcerningwrongdoingbyanotheremployeeorIURAofficial,orconcerningthe businessoftheIURAitself. f. WrongdoingͲAnyallegedcorruption,fraud,criminalorunethicalactivity,misconduct,conflict ofinterest,intentionalreportingoffalseormisleadinginformation,orabuseofauthority engagedinbyanEmployeeorIURAOfficial(asddefine herein)thatrelatestotheIURA. 3. ReportingWrongdoing AnyEmployeewhohascredibleknowledgeofpotentialwrongdoingconcerninganEmployee,an IURAOfficial,oroftheIURAitself,isencouragedtoreportsuchactivitytotheirsupervisor.Ifthe Employeeisnotcomfortablespeakingwiththeirsupervisororisnotsatisfiedwiththesupervisor’s response,anEmployeeisdencourage tospeakwiththeDirectorofCommunityDevelopment, ExecutiveDirectorortheIURAChairperson. AnyIURAOfficialwhohascredibleknowledgeofpotentialwrongdoingconcerninganEmployee,an IURAOfficial,oroftheIURAitself,isencouragedtoreportsuchactivitytotheDirectorof CommunityDevelopment,theExecutiveDirectorortheIURAChairperson. Allreportsofpotentialwrongdoingshallbemanagedinaccordancewiththefollowingprocedure:
1 a. Theindividualtowhomthepotentialwrongdoingisreportedshallnotifytheindividualwho submittedtheclaimofpotentialwrongdoingandacknowledgereceiptofthereportedviolation orsuspectedviolation. b. Theindividualtowhomthepotentialwrongdoingisreportedshallinvestigateandhandlethe claiminatimelyandreasonable manner,whichmayincludereferringsuchinformationtotheir supervisor,theDirectorofCommunityDevelopment,theExecutiveDirector,theIURA Chairperson,oranappropriatelawenforcementagencywhereapplicable. c. Allcomplaintswillbepromptlyinvestigatedandappropriatecorrectiveactionwillbetakenif warrantedbytheinvestigation. d. TheidentityoftheWhistleblowerandthesubstanceofhisorherallegationswillbekept confidentialtothebestextentpossibleconsistentwithinvestigationoftheallegedwrongdoing. 4. NoRetaliationorInterference NoEmployeeorIURAOfficialshallretaliateagainstanyWhistleblowerforthedisclosureof potentialwrongdoing,whetherthroughthreat,coercion,orabuseofauthority;and,noEmployee orIURAOfficialshallinterferewiththerightofanyotherEmployeeorIURAOfficialbyany impropermeansaimedatdeterringdisclosureofpotentialwrongdoing.Anyattemptsatretaliation orinterferencearestrictlyprohibitedand: a. AnEmployeeorIURAOfficialwhoingoodfaithdisclosespotentialviolationsoftheIURA’sCode ofEthicsorotherinstancesofpotentialwrongdoing,shallsufferharassment,retaliationor adversepersonnelaction. b. Allallegationsofretaliation againstaWhistleblowerorinterferencewithanindividualseeking todisclosepotentialwrongdoingwillbethoroughlyinvestigatedbytheIURA. c. AnyEmployeeorIURAOfficialwhoretaliatesagainstorhadattemptedtointerferewithany individualforhavingingoodfaithdisclosedpotentialviolationsoftheIURA’sCodeofEthicsor otherinstancesofpotentialwrongdoingissubjecttodiscipline,whichmayincludetermination ofemploymentforanEmployeeandsuspensionorremovalfromofficeforanIURAOfficial. d. Anyallegationofretaliationorinterferencewillbetakenandtreatedseriouslyandirrespective oftheoutcomeoftheinitialcomplaint,willbetreatedasaseparatematter. 5. OtherLegalRightsNotImpaired TheWhistleblowerPolicyandProceduressetforthhereinarenotintendedtolimit,diminishor impairanyotherrightsorremediesthatanindividualmayhaveunderthelawwithrespectto disclosingpotentialwrongdoingfreefromretaliationoradversepersonnelaction.
END j:\communitydevelopment\adminfiles\paal\whistleblowerpolicy\whistleblowerpolicyͲadopted1Ͳ26Ͳ12.doc
2 Ithaca Urban Renewal Agency Bank Account Analysis - Committee Report
Balance @ Balance @ Balance @ 1-Year A/C # Description 2/28/2021 2/29/2020 2/28/2019 Change Explanation(s)
11002 Operating Acct (#01) $ 44,444.66 $ 43,927.92 $ 43,646.55 $ 516.74 Timing of cks clearing and transfers
Approx Expenditures = $59K (including loan delivery salary expense of approx. $17K & disbursement of approx. $42K for the Home Cooking Loan) /Approx revenue from prin & int 11004 CD-RLF (#02) $ 182,163.84 $ 143,835.70 $ 407,750.28 $ 38,328.14 loan pmts rec'd $97K (including new pmts rec'd from GreenStar (approx 31K).
Final disbursement for S.Aurora St Sidewalk project for $33,718.30 & $175,000 for the ICS 11005 GOSC (#18) $ - $ 209,234.76 $ 558,961.14 $ (209,234.76) Gym Project disbursed. Account Closed.
11007 CD-RLF Sec 17 (#15) $ 70,257.57 $ 70,206.18 $ 70,065.59 $ 51.39
** 11014 Industrial Parks (#14) $ 94,689.06 $ 95,521.43 $ 84,994.59 $ (832.37)
11020 UDAG (#03) $ 143,739.88 $ 143,929.97 $ 143,901.61 $ (190.09)
11050 Gateway (017) $ - $ - $ 1,019.83 $ - Account Closed in 2020
11054 NHI (#19) $ - $ - $ 1,014.11 $ - Account Closed in 2020
HODAG transfers of $12,820.77-January 2021 not transferred out of acct/Receipts approx $27 from Breckenridge Loan/Difference of Feb 2020 & 2021 receipts of $2,875.46 not transferred 11029 HODAG (#04) $ 657,670.15 $ 614,815.03 $ 719,777.42 $ 42,855.12 out of acct for February 2021
Disbursed 107-109 S. Titus Loan for $578,555.00/Rec'd $42,783.83 less in P&I Pmts from Ithaca Downtown Assoc per COVID agreement/Rec'd 50% less ($16,886.00) from IFM per COVID agreement/Expensed $46,856.31 in Salary associated to 120 E Green Street of which $41,633.80 was reimbursed/$17,614.93 was not transferred from the HODAG Acct for ** 11030 Non CDBG (#05) $ 588,217.57 $ 1,208,489.16 $ 283,724.19 $ (620,271.59) February 2021/Rec'd $4,705.21 in new P&I pmts from 107-109 S. Titus
Totals $ 1,781,182.73 $ 2,529,960.15 $ 2,314,855.31 $ (748,777.42)
** All payments to the City have been disbursed Note: Explanation(s) given for change greater then 10K
https://d.docs.live.net/2c1aee1da913d41d/IURA/Governance/April 2021/Bank Account Analysis_As of 2-28-2021 IURA Grants Summary February 2021 ON TOTAL TOTAL # SCHEDULE HUD ENTITLEMENT ACTIVITIES SPONSOR BUDGET BUDGET UNEXPENDED % SPENT 2018 CDBG Activities 14 6002 complete 1.0 Neighbor to Neighbor Home Rehab Love Knows No Bounds 40,000.00 10,247.00 0.00 100% 6003 complete 2.0 Chartwell House Tompkins Community Action 75,000.00 75,000.00 0.00 100% 6004 complete 8.0 Ramp Loan Program FLIC 22,740.00 25,000.00 0.00 100% 6005 complete 9.0 Mini Repair INHS 32,500.00 32,500.00 0.00 100% 6006 complete 11.0 Hospitality Employment Training Program GIAC 110,000.00 110,000.00 0.00 100% 6007 complete 13.0 Volunteer Worker & Job Skill Training Finger Lakes ReUse, Inc. 40,300.00 71,800.00 0.00 100% 6008 complete 14.0 Work Preserve Job Training Historic Ithaca 66,760.00 67,500.00 0.00 100% 6009 complete 16.0 Targeted Urban Bus Stop Upgrades14 TCAT 13,500.00 6,794.50 0.00 100% 6010 complete 19.0 Immigrant Services Catholic Charities 30,000.00 6,705.50 0.00 100% 6011 complete 20.0 Work Preserve Job Readiness Historic Ithaca 20,000.00 20,000.00 0.00 100% 6012 complete 21.0 2-1-1 Info and Referral Human Services Coalition 20,000.00 20,000.00 0.00 100% 6013 complete 22.0 Housing For School Success Year #3 Ithaca City School District (ICSD) 27,005.00 27,005.00 0.00 100% 6014 complete 23.0 CDBG Admin IURA 137,214.00 137,214.00 0.00 100% 6015 complete 25.0 Economic Development Loan Fund IURA 26,052.00 151,052.00 0.00 100% 6016 complete 17.0 Final Phase: Heating & Roofing 7 DICC 0.00 29,300.00 0.00 100% 6017 complete 18.0 Domestic Violence Center Renovation 7, 14 Advocacy Center 0.00 8,359.00 0.00 100% ok Unallocated 2018 CDBG5, 14 N/A 25,000.00 38,060.26 38,060.26 N/A Total 686,071.00 836,537.26 38,060.26 95%
2018 HOME Activities 8002 ok 3.0 402 South Cayuga Street INHS 150,000.00 150,000.00 10,000.00 93% 8003 complete 4.0 Housing Scholarship Program2 The Learning Web 65,592.00 65,592.00 0.00 100% 8004 complete 5.0 Security Deposit Assistance 6,2 Catholic Charities 18,250.00 48,250.00 0.00 100% 8004a complete 6.0 Security Deposit Inspections 6 TCA 1,058.00 2,500.00 0.00 100% 8005 ok 7.0 INHS Scattered Site 2 (CHDO) 6 IURA 0.00 100,000.00 439.00 99% 8006 complete 10.0 Additional Reserve (CHDO) 6, 8 TBD 97,022.70 0.00 0.00 N/A 8007 complete Home Admin IURA 36,880.30 36,880.30 0.00 100% ok 2018 HOME Unallocated2, 4 N/A 0.00 3,161.40 3,161.40 N/A Total 368,803.00 406,383.70 13,600.40 97%
2019 CDBG Activities 6022 ok 1.0 Homeowner Rehab INHS 67,594.32 67,594.32 67,594.32 0% 6023 ok 2.0 Small Repair Program INHS 21,110.00 32,500.00 8,777.30 73% 6024 ok 6.0 Finger LakesReUse Job Skills Training Finger Lakes ReUse, Inc. 95,529.00 95,529.00 30,541.09 68% 6025 ok 7.0 Work Preserve Job Training Historic Ithaca 67,500.00 67,500.00 25,730.81 62% 6026 ok 8.0 Hospitality Employment Training Program GIAC 110,725.28 110,725.28 54,796.58 51% 6027 complete 9.0 Ithaca ReUse Center Acquisition Finger Lakes ReUse, Inc. 100,000.00 100,000.00 0.00 100% 6028 complete 10.0 Economic Development Loan Fund IURA 0.00 107,396.99 0.00 100% 6029 ok 11.0 Black Girl Alchemists Public Art Mosaic CAP 7,500.00 7,500.00 5,213.91 30% 6030 complete 12.0 Housing For School Success Beverly J. Martin Elem 15,700.00 15,700.00 0.00 100% 6031 complete 13.0 2-1-1 Human Services Coalition 0.00 15,000.00 0.00 100% 6032 ok 14.0 Work Preserve: Job Readiness9 Historic Ithaca 20,000.00 20,000.00 2,690.06 87% 6033 ok 15.0 A Place To Stay Catholic Charities 20,000.00 20,000.00 739.31 96% 6034 complete 16.0 Immigrant Services Catholic Charities 25,059.00 25,059.00 0.00 100% 6035 complete 17.0 CDBG Admin IURA 137,679.40 137,679.40 0.00 100% 2019 CDBG Unallocated9 IURA 0.00 2,599.00 2,599.00 0% Total 688,397.00 824,782.99 198,682.38 76%
2019 HOME Activities 8011 ok 1.0 Homeowner Rehab INHS 42,151.58 42,151.58 42,151.58 0% 8012 ok 3.0 Immaculate Conception School Redev INHS 98,668.22 199,900.00 199,900.00 0% 8013 ok 4.0 Housing Scholarship Program The Learning Web 70,560.00 70,560.00 41,845.21 41% 8014 ok 5.0 Security Deposit Assistance-Vulnerable Households3, 11 Catholic Charities 63,995.00 64,000.00 22,410.70 65% 8015 complete 18.0 HOME Admin IURA 30,597.20 30,597.20 0.00 100% complete Home Admin (PI)10 IURA 0.00 849.10 0.00 100% 2019 HOME Unallocated3, 11 0.00 5,181.50 5,181.50 0% Total 305,972.00 413,239.38 311,488.99 25%
2019 CDBG-CV Activities ok 10.0 CD-RLF #46: COVID-19 Emergency SBRF AFCU 0.00 140,000.00 140,000.00 0% 6039 No 19.0 Emergency Rental Assistance Program INHS 190,000.00 190,000.00 115,591.75 39% 6040 ok 20.0 CDBG-CV Admin IURA 80,324.80 80,324.80 47,470.38 41% 6041 ok 21.0 Laundry & Internet Needs During COVID-19 OAR of Tompkins County 11,000.00 11,000.00 8,348.03 24% Child Development Council of ok 6042 22.0 Ithaca CARES About Re-opening Child Care Central NY, Inc. 10,000.00 10,000.00 4,554.21 54% 6043 ok 23.0 Aid for Immigrants During COVID-19 Catholic Charities 10,879.00 10,879.00 5,174.67 52% 6044 complete 24.0 DICC Child Care Center Re-Opening Assistance DICC 25,600.00 25,600.00 0.00 100% 6045 ok 25.0 COVID-19 Emergency Assistance Program The Salvation Army Assistance 20,000.00 20,000.00 20,000.00 0% 6046 ok 26.0 COVID-19 Testing for Vulnerable Populations The REACH Project 20,000.00 20,000.00 20,000.00 0% 6047 ok 27.0 Security Deposits for Safer Housing Catholic Charities 25,000.00 25,000.00 24,054.00 4% Total 392,803.80 532,803.80 385,193.04 28%
2020 CDBG Activities 6050 ok 1.0 Small Repair Program INHS 32,500.00 32,500.00 32,500.00 0% 6051 ok 2.0 Founder's Way For-Sale Townhomes INHS 27,555.84 27,555.84 27,555.84 0% 6052 ok 4.0a Security Deposit Asst Delivery Catholic Charities 2,500.00 2,500.00 2,500.00 0% 6053 ok 5.0 ReUse Job Skills Training & Employment Connections Fibger Lakes ReUSe 75,000.00 75,000.00 75,000.00 0% 6054 ok 6.0 Work Preserve Job Training Historic Ithaca, Inc. 67,500.00 67,500.00 67,500.00 0% 6055 ok 7.0 Hospitality Employment Training Program GIAC 75,000.00 75,000.00 75,000.00 0% 6056 ok 8.0 Reimagining Ithaca Community Gardens Project Growing Hope 25,150.00 25,150.00 25,150.00 0% 6057 ok 9.0 Food Pantry Mechanical Dock Leveler TCA 14,470.00 14,470.00 14,470.00 0% 6058 ok 10.0 ADA Curb Ramps at West Village/Elm St Bus Stop IURA 11,000.00 11,000.00 11,000.00 0% Center For Community 6059 ok 11.00 GO ITHACA Low-Income Support Transportation 12,200.00 12,200.00 12,200.00 0% 6060 ok 12.0 2-1-15 Human Services Coalition 17,392.15 20,000.00 3,866.08 81% 6061 ok 13.0 Work Preserve: Job Readiness Historic Ithaca, Inc. 20,000.00 20,000.00 20,000.00 0% 6062 ok 14.0 Immigrant Services Program Catholic Charities 30,000.00 30,000.00 30,000.00 0% 6063 ok 15.0 2020 CDBG Admin IURA 136,546.40 136,546.40 120,059.80 12% ok Economic Development Loan Fund12 IURA 135,917.61 255,805.61 213,718.58 16%
Page 1 of 4 IURA Grants Summary February 2021 ON TOTAL TOTAL # SCHEDULE HUD ENTITLEMENT ACTIVITIES SPONSOR BUDGET BUDGET UNEXPENDED % SPENT Total 682,732.00 805,227.85 730,520.30 9%
2020 HOME Activities 8018 ok 2.0 Founder's Way For-Sale Townhomes INHS 172,444.16 172,444.16 172,444.16 0% 8019 ok 3.0 Northside Apartments Cayuga Housing Dev Corp 90,877.94 90,877.94 90,877.94 0% 8020 ok 4.0 Security Deposit Asst For Vulnerable Households4, 12 Catholic Charities 38,333.60 76,342.48 76,342.48 0% 8021 ok 16.0 2020 HOME Admin IURA 33,517.30 33,517.30 24,609.35 27% Total 335,173.00 373,181.88 364,273.93 2%
Total Unexpended Funds Unexpended CDBG Entitlement Funds (Excludes CDBG-CV Funds) 889,349.97 Unexpended CDBG Program Income Committed to Action Plan Activities 77,912.97 CDBG Revolving Loan Fund Balance (#02 Bank Balance excluding interest) 182,163.84 Unexpended HOME Entitlement Funds 689,363.32 Unexpended HOME Program Income 0.00 HOME Program Income Unassigned 0.00 Total Unexpended HUD Funds 1,760,877.13
Unexpended CDBG-CV Funds 245,193.04 Unexpended CDBG-CV Program Income 140,000.00 Total Unexpended COVID-19 Funds 385,193.04 Total Unexpended HUD Funds 2,006,070.17
1.5 CDBG Spend Down Ratio Analysis (must be less than 1.5 by June 1st of each year): CDBG Spend Down Ratio = total unexpended CDBG funds/most recent annual CDBG award Most Recent Annual CDBG Award: 682,620 1.5 x Most Recent CDBG Award: 1,023,930 Current Unexpended CDBG Funds: 1,071,513.81 Current CDBG Spend Down Ratio: 1.5697 Compliance With 1.5 CDBG Spend Down Ratio: No Amount Required to be Expended by 6/1 to Meet CDBG Spend Down Ratio: 47,583.81
Page 2 of 4 LOAN REPAYMENTS DUE TO IURA February 2021
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Date Loan Pymt Loan Original Year Final Due % Monthy Paid Balance Status Date Pymt Entitlement Loans Diane's Downtown Auto-revised 5/3/12 $ 80,000 2006 2026 4$ 449.85 $ 899.70 $ 26,250.78 Current-Paid through 3/1/2021 2/28/2021 2 Cedar Creek(90K HOME/10K HODAG) $ 100,000 2008 2038 5 N/A N/A$ 181,330.08 Int. Only Pmts. subject to cash flow N/A Breckenridge Place $ 400,000 2012 2053 1 N/A N/A$ 510,111.06 Int. only pmts. due subject to cash flow N/A TOTAL ENTITLEMENT LOANS $ 580,000 $ 449.85 $ 899.70 $ 717,691.92
CD-RLF Ithaca Coffee Roasting Facility $ 100,000 2013 2034 2.5$ 537.42 $ 537.42 $ 72,179.53 Current 2/1/2021
LAG Restaurant (The Rook) $ 40,000 2016 2023 2.5$ 600.72 $ 600.72 $ 12,330.71 Current 2/1/2021 6 210 Hancock $ 120,000 2016 2048 3.5$ 565.87 -$ $ 118,280.89 Past due-owes February 2021 1/7/2021 Tompkins Community Action (Harriet Giannelis) $ 84,200 2018 2039 2.5$ 440.54 $ 440.54 $ 76,563.94 Current 2/1/2021 Tompkins Community Action Relocation Loan $ 90,960 2018 2029 2.5$ 857.48 $ 857.48 $ 75,239.19 Current 2/1/2021 No accrued interest or pmts due in construction period - up to 3 Scattered Site Preservation $ 160,000 2018 2051 2$ - -$ $ 128,662.00 years N/A TOTAL CD-RLF LOANS $ 595,160 $ 3,002.03 $ 2,436.16 $ 483,256.26
CD-RLF Priority Business Past Due owes February - Interest only 4/1-3/1/2021 1 State Theatre $ 458,500 2009 2029* 2$ 1,741.96 $ 560.79 $ 330,144.10 (Principal deferment due to COVID-19) 2/4/2021 5 Delante $ 150,000 2015 2021 2.5$ 1,954.31 $ 1,954.31 $ 5,131.62 Current 2/1/2021
Liquid State Brewing Company $ 70,000 2017 2025 2.5$ 975.54 $ - $ 46,177.09 Past Due-owes P&I Pmt for February 2021 1/1/2021 Urban Core $ 200,000 2017 2038 2.5$ 1,068.43 $ 1,068.43 $ 182,265.55 Current 2/1/2021 Home Cooking $ 100,000 2021 2028 3.5$ 122.75 $ - $ 42,087.03 Interest only pmts beginning 3/1/2021 through 8/1/2021 N/A GreenStar Coop $ 400,000 2019 2029 3.5$ 3,955.43 $ 3,955.43 $ 374,606.31 Current 2/8/2021 TOTAL CD-RLF PRIORITY BUSINESS $ 1,378,500 $ 9,818.42 $ 7,538.96 $ 980,411.70
CDBG 6 210 Hancock $ 130,404 2016 2048 2 N/A$ - $ 133,211.45 Int. only pmts. due subject to cash flow 8/28/2020
Non-CDBG
4 Ithaca Downtown Assoc (Canopy Hotel) $ 1,375,000 2016 2037 3.05%$ 7,660.18 $ 15,320.36 $ 1,240,826.87 Past Due - owes September's Interest only Pmt 1/13/2021 107-109 South Titus $ 578,555 2020 2035 2.50%$ 2,294.57 $ 2,294.57 $ 576,374.24 Current 2/5/2021 TOTAL NON-CDBG $ 1,953,555 $ 9,955 $ 17,615 $ 1,817,201
HODAG Breckenridge Place $ 600,000 2012 2043 2$ 2,217.72 $ 2,217.72 $ 487,499.66 Current 2/5/2021 TOTAL HODAG LOANS $ 600,000 $ 2,217.72 $ 2,217.72 $ 487,499.66
HOME 3 Stone Quarry Apartments, LLC $ 370,000 2014 2045 2 N/A$ - $ 381,017.11 Int. only pmts. due subject to cash flow 6/2/2020 6 210 Hancock $ 206,923 2017 2047 2 N/A$ - $ 211,387.72 Int. only pmts. due subject to cash flow 8/28/2020 No accrued interest or pmts due in construction period - not to Cayuga Flats $ 100,000 2020 2070 0 N/A N/A$ 99,561.00 extend for 24 months N/A TOTAL HOME $ 576,923 0.00$ 691,965.83
TOTAL IURA LOAN PORTFOLIO $ 5,814,541 $ 25,442.77 $ 30,707.47 $ 5,311,237.93 Agrees to Balance Sheet for February 2021
Notes Agrees to M&T loan Statement for February 2021 1. State Theatre's loan was extended/balloon payment now due in March 2029 2. Cedar Creek's first Interest Only payt. due 1/1/11 - yearly payt. subject to available cash flow 3. Permanent phase for Stone Quarry began 11/1/2015. Permanent phase interest rate is 2%. Interest compounds annually. Interest payments in permanent phase are subject to cash flow. Balloon payment of principal and all interest owed due in 2045. 4. Canopy Hotel closed on 8/10/2016. Interest only pmts are due for the first 15 months. Interest rate is adjustable every five years. P&I payments begin 1/1/2018. 5. Delante Loan was disbursed 2/3/2016. First 6 months Interest Only payments due beginning 3/1/2016. Interest Rate 3.5%. 6. 210 Hancock loans (3) have a maximum 24 month const period where interest at 2% and 3.5% will compound annually. No principal or interest payments are due during the construction period. Interest rates will remain constant in Permanent phases. 7. Urban Core Loan was disbursed 8/29/2017 for closing on 8/30/2017. First 6 months Interest Only payments due beginning 10/1/2017. Interest Rate 3.5%. LEASE PAYMENTS DUE TO IURA February 2021
Fee Project Monthly FeeQuarterly Yearly Fee Status Date LastPayt. Rec'd
Cherry Street Industrial Park Evaporated Metal Films
Yearly Maintenance Fee - July $ 236.80 Current 7/29/2020
Precision Filters Yearly Maintenance Fee - July $ 375.00 Current 7/21/2020
Cayuga Green
Allpro Parking - air rights lease
Monthly Lease $ 2,982.63 Past Due - owes February 2/12/2021 (rate change 1/1/2021)
Cayuga Green-Parcel A ground floor
Monthly Lease-rate change on 2/1/2021 $ 6,784.00 Current 2/5/2021 . Cinemapolis
Monthly Lease-rate change on 5/1/21 $ 3,320.00 Current 2/5/2021
Qrtly Maint Fee- Jan., April, July, Oct. $ 293.75 Current 1/12/2021 (Maint Fee rate change on 7/1/21)
Other Leases
Southside Community Center-RIBS
Monthly Lease -New rate 7/1/21 $ 468.41 Current-Paid Through 6/1/2021 2/11/2021
Farmer's Market/Steamboat Landing Current-COVID Agreement executed 50% of Annual Quarterly Lease - June, Aug., Oct., Dec. $ 8,719.00 Rent Forgiven in 2021 (Quarterly pmts @ 50%) 10/9/2020 IURA Grants Summary March 2021 ON TOTAL TOTAL # SCHEDULE HUD ENTITLEMENT ACTIVITIES SPONSOR BUDGET UNEXPENDED % SPENT 2018 CDBG Activities 14 6002 complete 1.0 Neighbor to Neighbor Home Rehab Love Knows No Bounds 10,247.00 0.00 100% 6003 complete 2.0 Chartwell House Tompkins Community Action 75,000.00 0.00 100% 6004 complete 8.0 Ramp Loan Program FLIC 25,000.00 0.00 100% 6005 complete 9.0 Mini Repair INHS 32,500.00 0.00 100% 6006 complete 11.0 Hospitality Employment Training Program GIAC 110,000.00 0.00 100% 6007 complete 13.0 Volunteer Worker & Job Skill Training Finger Lakes ReUse, Inc. 71,800.00 0.00 100% 6008 complete 14.0 Work Preserve Job Training Historic Ithaca 67,500.00 0.00 100% 6009 complete 16.0 Targeted Urban Bus Stop Upgrades14 TCAT 6,794.50 0.00 100% 6010 complete 19.0 Immigrant Services Catholic Charities 6,705.50 0.00 100% 6011 complete 20.0 Work Preserve Job Readiness Historic Ithaca 20,000.00 0.00 100% 6012 complete 21.0 2-1-1 Info and Referral Human Services Coalition 20,000.00 0.00 100% 6013 complete 22.0 Housing For School Success Year #3 Ithaca City School District (ICSD) 27,005.00 0.00 100% 6014 complete 23.0 CDBG Admin IURA 137,214.00 0.00 100% 6015 complete 25.0 Economic Development Loan Fund IURA 151,052.00 0.00 100% 6016 complete 17.0 Final Phase: Heating & Roofing 7 DICC 29,300.00 0.00 100% 6017 complete 18.0 Domestic Violence Center Renovation 7, 14 Advocacy Center 8,359.00 0.00 100% ok Unallocated 2018 CDBG5, 14 N/A 38,060.26 38,060.26 N/A Total 836,537.26 38,060.26 95%
2018 HOME Activities 8002 ok 3.0 402 South Cayuga Street INHS 150,000.00 10,000.00 93% 8003 complete 4.0 Housing Scholarship Program2 The Learning Web 65,592.00 0.00 100% 8004 complete 5.0 Security Deposit Assistance 6,2 Catholic Charities 48,250.00 0.00 100% 8004a complete 6.0 Security Deposit Inspections 6 TCA 2,500.00 0.00 100% 8005 ok 7.0 INHS Scattered Site 2 (CHDO) 6 IURA 100,000.00 439.00 99% 8006 complete 10.0 Additional Reserve (CHDO) 6, 8 TBD 0.00 0.00 N/A 8007 complete Home Admin IURA 36,880.30 0.00 100% ok 2018 HOME Unallocated2, 4 N/A 3,161.40 3,161.40 N/A Total 406,383.70 13,600.40 97%
2019 CDBG Activities 6022 ok 1.0 Homeowner Rehab INHS 67,594.32 67,594.32 0% 6023 ok 2.0 Small Repair Program INHS 32,500.00 8,777.30 73% 6024 ok 6.0 Finger LakesReUse Job Skills Training Finger Lakes ReUse, Inc. 95,529.00 6,036.31 94% 6025 ok 7.0 Work Preserve Job Training Historic Ithaca 67,500.00 18,857.76 72% 6026 ok 8.0 Hospitality Employment Training Program GIAC 110,725.28 54,796.58 51% 6027 complete 9.0 Ithaca ReUse Center Acquisition Finger Lakes ReUse, Inc. 100,000.00 0.00 100% 6028 complete 10.0 Economic Development Loan Fund IURA 107,396.99 0.00 100% 6029 ok 11.0 Black Girl Alchemists Public Art Mosaic CAP 7,500.00 4,272.58 43% 6030 complete 12.0 Housing For School Success Beverly J. Martin Elem 15,700.00 0.00 100% 6031 complete 13.0 2-1-1 Human Services Coalition 15,000.00 0.00 100% 6032 ok 14.0 Work Preserve: Job Readiness9 Historic Ithaca 20,000.00 2,690.06 87% 6033 complete 15.0 A Place To Stay Catholic Charities 20,000.00 0.00 100% 6034 complete 16.0 Immigrant Services Catholic Charities 25,059.00 0.00 100% 6035 complete 17.0 CDBG Admin IURA 137,679.40 0.00 100% 2019 CDBG Unallocated9 IURA 2,599.00 2,599.00 0% Total 824,782.99 165,623.91 80%
2019 HOME Activities 8011 ok 1.0 Homeowner Rehab INHS 42,151.58 22,360.18 47% 8012 ok 3.0 Immaculate Conception School Redev INHS 199,900.00 199,900.00 0% 8013 ok 4.0 Housing Scholarship Program The Learning Web 70,560.00 37,571.21 47% 8014 ok 5.0 Security Deposit Assistance-Vulnerable Households3, 11 Catholic Charities 64,000.00 19,910.70 69% 8015 complete 18.0 HOME Admin IURA 30,597.20 0.00 100% complete Home Admin (PI)10 IURA 849.10 0.00 100% 2019 HOME Unallocated3, 11 5,181.50 5,181.50 0% Total 413,239.38 284,923.59 31%
2019 CDBG-CV Activities ok 10.0 CD-RLF #46: COVID-19 Emergency SBRF AFCU 140,000.00 140,000.00 0% 6039 No 19.0 Emergency Rental Assistance Program INHS 190,000.00 115,591.75 39% 6040 ok 20.0 CDBG-CV Admin IURA 80,324.80 41,859.26 48% 6041 ok 21.0 Laundry & Internet Needs During COVID-19 OAR of Tompkins County 11,000.00 6,948.03 37% Child Development Council of ok 6042 22.0 Ithaca CARES About Re-opening Child Care Central NY, Inc. 10,000.00 4,554.21 54% 6043 ok 23.0 Aid for Immigrants During COVID-19 Catholic Charities 10,879.00 3,914.02 64% 6044 complete 24.0 DICC Child Care Center Re-Opening Assistance DICC 25,600.00 0.00 100% 6045 ok 25.0 COVID-19 Emergency Assistance Program The Salvation Army Assistance 20,000.00 20,000.00 0% 6046 ok 26.0 COVID-19 Testing for Vulnerable Populations The REACH Project 20,000.00 20,000.00 0% 6047 ok 27.0 Security Deposits for Safer Housing Catholic Charities 25,000.00 24,054.00 4% Total 532,803.80 376,921.27 29%
2020 CDBG Activities 6050 ok 1.0 Small Repair Program INHS 32,500.00 32,500.00 0% 6051 ok 2.0 Founder's Way For-Sale Townhomes INHS 27,555.84 27,555.84 0% 6052 ok 4.0a Security Deposit Asst Delivery Catholic Charities 2,500.00 2,500.00 0% 6053 ok 5.0 ReUse Job Skills Training & Employment Connections Fibger Lakes ReUSe 75,000.00 75,000.00 0% 6054 ok 6.0 Work Preserve Job Training Historic Ithaca, Inc. 67,500.00 67,500.00 0% 6055 ok 7.0 Hospitality Employment Training Program GIAC 75,000.00 75,000.00 0% 6056 ok 8.0 Reimagining Ithaca Community Gardens Project Growing Hope 25,150.00 25,150.00 0%
Page 1 of 4 IURA Grants Summary March 2021 ON TOTAL TOTAL # SCHEDULE HUD ENTITLEMENT ACTIVITIES SPONSOR BUDGET UNEXPENDED % SPENT 6057 ok 9.0 Food Pantry Mechanical Dock Leveler TCA 14,470.00 14,470.00 0% 6058 ok 10.0 ADA Curb Ramps at West Village/Elm St Bus Stop IURA 11,000.00 11,000.00 0% Center For Community 6059 ok 11.00 GO ITHACA Low-Income Support Transportation 12,200.00 12,200.00 0% 6060 ok 12.0 2-1-15 Human Services Coalition 20,000.00 3,866.08 81% 6061 ok 13.0 Work Preserve: Job Readiness Historic Ithaca, Inc. 20,000.00 20,000.00 0% 6062 ok 14.0 Immigrant Services Program Catholic Charities 30,000.00 30,000.00 0% 6063 ok 15.0 2020 CDBG Admin IURA 136,546.40 112,455.46 18% ok Economic Development Loan Fund12 IURA 255,805.61 176,986.90 31% Total 805,227.85 686,184.28 15%
2020 HOME Activities 8018 ok 2.0 Founder's Way For-Sale Townhomes INHS 172,444.16 172,444.16 0% 8019 ok 3.0 Northside Apartments Cayuga Housing Dev Corp 90,877.94 90,877.94 0% 8020 ok 4.0 Security Deposit Asst For Vulnerable Households4, 12 Catholic Charities 76,342.48 73,972.48 3% 8021 ok 16.0 2020 HOME Admin IURA 33,517.30 21,040.45 37% Total 373,181.88 358,335.03 4%
Total Unexpended Funds Unexpended CDBG Entitlement Funds (Excludes CDBG-CV Funds) 811,955.48 Unexpended CDBG Program Income Committed to Action Plan Activities 77,912.97 CDBG Revolving Loan Fund Balance (#02 Bank Balance excluding interest) 181,585.49 Unexpended HOME Entitlement Funds 656,859.02 Unexpended HOME Program Income 0.00 HOME Program Income Unassigned 0.00 Total Unexpended HUD Funds 1,650,399.99
Unexpended CDBG-CV Funds 236,921.27 Unexpended CDBG-CV Program Income 140,000.00 Total Unexpended COVID-19 Funds 376,921.27 Total Unexpended HUD Funds 1,887,321.26
1.5 CDBG Spend Down Ratio Analysis (must be less than 1.5 by June 1st of each year): CDBG Spend Down Ratio = total unexpended CDBG funds/most recent annual CDBG award Most Recent Annual CDBG Award: 682,620 1.5 x Most Recent CDBG Award: 1,023,930 Current Unexpended CDBG Funds: 993,540.97 Current CDBG Spend Down Ratio: 1.4555 Compliance With 1.5 CDBG Spend Down Ratio: Yes Amount Required to be Expended by 6/1 to Meet CDBG Spend Down Ratio: -30,389.03
Page 2 of 4 LOAN REPAYMENTS DUE TO IURA March 2021
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Date Loan Pymt Loan Original Year Final Due % Monthy Paid Balance Status Date Pymt Entitlement Loans Diane's Downtown Auto-revised 5/3/12 $ 80,000 2006 2026 4$ 449.85 $ 449.85 $ 25,888.43 Current-Paid through 4/1/2021 3/5/2021 2 Cedar Creek(90K HOME/10K HODAG) $ 100,000 2008 2038 5 N/A N/A$ 181,330.08 Int. Only Pmts. subject to cash flow N/A Breckenridge Place $ 400,000 2012 2053 1 N/A N/A$ 510,111.06 Int. only pmts. due subject to cash flow N/A TOTAL ENTITLEMENT LOANS $ 580,000 $ 449.85 $ 449.85 $ 717,329.57
CD-RLF Ithaca Coffee Roasting Facility $ 100,000 2013 2034 2.5$ 537.42 $ 537.42 $ 71,792.48 Current 3/1/2021
LAG Restaurant (The Rook) $ 40,000 2016 2023 2.5$ 600.72 $ 600.72 $ 11,755.68 Current 3/1/2021 6 210 Hancock $ 120,000 2016 2048 3.5$ 565.87 $ 1,160.03 $ 117,838.48 Current 3/1/2021 Tompkins Community Action (Harriet Giannelis) $ 84,200 2018 2039 2.5$ 440.54 $ 440.54 $ 76,282.91 Current 3/3/2021 Tompkins Community Action Relocation Loan $ 90,960 2018 2029 2.5$ 857.48 $ 857.48 $ 74,538.46 Current 3/1/2021 No accrued interest or pmts due in construction period - up to 3 Scattered Site Preservation $ 160,000 2018 2051 2$ - -$ $ 128,662.00 years N/A TOTAL CD-RLF LOANS $ 595,160 $ 3,002.03 $ 3,596.19 $ 480,870.01
CD-RLF Priority Business Current - Interest only 4/1-3/1/2021 (Principal deferment due to 1 State Theatre $ 458,500 2009 2029* 2$ 1,741.96 $ 1,067.32 $ 330,144.10 COVID-19) 3/1/2021 5 Delante $ 150,000 2015 2021 2.5$ 1,954.31 $ 1,954.31 $ 3,188.00 Current 3/1/2021
Liquid State Brewing Company $ 70,000 2017 2025 2.5$ 975.54 $ - $ 46,177.09 Past Due-owes P&I Pmt for February & March 2021 1/1/2021 Urban Core $ 200,000 2017 2038 2.5$ 1,068.43 $ 1,068.43 $ 181,576.84 Current 3/1/2021 Home Cooking $ 100,000 2021 2028 3.5$ 122.75 $ 122.75 $ 55,341.80 Current 3/9/2021 GreenStar Coop $ 400,000 2019 2029 3.5$ 3,955.43 $ 3,955.43 $ 371,743.48 Current 3/8/2021 TOTAL CD-RLF PRIORITY BUSINESS $ 1,378,500 $ 9,818.42 $ 8,168.24 $ 988,171.31
CDBG 6 210 Hancock $ 130,404 2016 2048 2 N/A$ - $ 133,211.45 Int. only pmts. due subject to cash flow 8/28/2020
Non-CDBG
4 Ithaca Downtown Assoc (Canopy Hotel) $ 1,375,000 2016 2037 3.05%$ 7,660.18 $ 7,660.18 $ 1,236,320.46 Past Due - owes September's Interest only Pmt 3/15/2021 107-109 South Titus $ 578,555 2020 2035 2.50%$ 2,294.57 $ 2,294.57 $ 575,280.45 Current 3/5/2021 TOTAL NON-CDBG $ 1,953,555 $ 9,955 $ 9,955 $ 1,811,601
HODAG Breckenridge Place $ 600,000 2012 2043 2$ 2,217.72 $ 2,217.72 $ 486,094.44 Current 3/5/2021 TOTAL HODAG LOANS $ 600,000 $ 2,217.72 $ 2,217.72 $ 486,094.44
HOME 3 Stone Quarry Apartments, LLC $ 370,000 2014 2045 2 N/A$ - $ 381,017.11 Int. only pmts. due subject to cash flow 6/2/2020 6 210 Hancock $ 206,923 2017 2047 2 N/A$ - $ 211,387.72 Int. only pmts. due subject to cash flow 8/28/2020 No accrued interest or pmts due in construction period - not to Cayuga Flats $ 100,000 2020 2070 0 N/A N/A$ 99,561.00 extend for 24 months N/A TOTAL HOME $ 576,923 0.00$ 691,965.83
TOTAL IURA LOAN PORTFOLIO $ 5,814,541 $ 25,442.77 $ 24,386.75 $ 5,309,243.52 Agrees to Balance Sheet for March 2021 $ 122.75 Notes $ 24,264.00 Agrees to M&T loan Statement for March 2021 1. State Theatre's loan was extended/balloon payment now due in March 2029 2. Cedar Creek's first Interest Only payt. due 1/1/11 - yearly payt. subject to available cash flow 3. Permanent phase for Stone Quarry began 11/1/2015. Permanent phase interest rate is 2%. Interest compounds annually. Interest payments in permanent phase are subject to cash flow. Balloon payment of principal and all interest owed due in 2045. 4. Canopy Hotel closed on 8/10/2016. Interest only pmts are due for the first 15 months. Interest rate is adjustable every five years. P&I payments begin 1/1/2018. 5. Delante Loan was disbursed 2/3/2016. First 6 months Interest Only payments due beginning 3/1/2016. Interest Rate 3.5%. 6. 210 Hancock loans (3) have a maximum 24 month const period where interest at 2% and 3.5% will compound annually. No principal or interest payments are due during the construction period. Interest rates will remain constant in Permanent phases. 7. Urban Core Loan was disbursed 8/29/2017 for closing on 8/30/2017. First 6 months Interest Only payments due beginning 10/1/2017. Interest Rate 3.5%. LEASE PAYMENTS DUE TO IURA March 2021
Fee Project Monthly FeeQuarterly Yearly Fee Status Date LastPayt. Rec'd
Cherry Street Industrial Park Evaporated Metal Films
Yearly Maintenance Fee - July $ 236.80 Current 7/29/2020
Precision Filters Yearly Maintenance Fee - July $ 375.00 Current 7/21/2020
Cayuga Green
Allpro Parking - air rights lease
Monthly Lease $ 2,982.63 Current 3/31/2021 (rate change 1/1/2021)
Cayuga Green-Parcel A ground floor Past Due-owes March 2021 (Rec'd 4/6/2021-will be Monthly Lease-rate change on 2/1/2021 $ 6,872.50 reflected on April's statement) 2/5/2021 . Cinemapolis Past Due-owes March 2021 (Rec'd 4/6/2021-will be Monthly Lease-rate change on 5/1/21 $ 3,320.00 reflected on April's statement) 2/5/2021
Qrtly Maint Fee- Jan., April, July, Oct. $ 293.75 Current 1/12/2021 (Maint Fee rate change on 7/1/21)
Other Leases
Southside Community Center-RIBS
Monthly Lease -New rate 7/1/21 $ 468.41 Current-Paid Through 6/1/2021 2/11/2021
Farmer's Market/Steamboat Landing Current-COVID Agreement executed 50% of Annual Quarterly Lease - June, Aug., Oct., Dec. $ 8,719.00 Rent Forgiven in 2021 (Quarterly pmts @ 50%) 10/9/2020 April 2, 2021
The Honorable Mayor Svante Myrick Chair, Ithaca Urban Renewal Agency 108 E. Green Street Ithaca, NY 14850
Re: 110 Auburn Street funding award
Dear Chair Myrick,
INHS would like to request a modification to the grant amount for our 110 Auburn Street rehabilitation project, under the IURA’s 2021 Mini-Action Plan for Pre-Award. The amount requested for the project was $30,000 to assist with construction (rehabilitation) costs. We would like to reduce that amount to $24,999.
The reason for this modification is that, per HUD regulations, a grant award above $25,000 requires an extraordinary standard of lead abatement, the cost of which would be expected to far exceed the additional $5,001 of the award amount. The original grant request had not taken that requirement into account.
To be clear: INHS is committed to proper remediation of lead-based paint hazard for the project, and the rehabilitated home will be required to pass lead clearance testing, in accordance with HUD regulations and INHS policy. The crux of the issue is that encapsulation of lead-based-paint is not allowed with the higher award amount, whereas it is a perfectly acceptable approach (and considered by HUD to be safe), if we have $5,001 less awarded.
The scope of work for the home’s rehabilitation will not change as a result of the requested grant modification; the financial impact of the reduced award will be absorbed by INHS. Without reducing the grant award, however, the scope of work—and the project budget—would have to expand to include the additional abatement. This financial impact would be more than INHS could absorb without an additional influx of funds (none being identified).
INHS had a lead assessment conducted at 110 Auburn Street in February that documented the current lead-based paint (LBP) hazard areas in the home. These include certain walls as well as most window frames, all of which can be effectively abated by encapsulation. The use of encapsulation is particularly relevant for the windows, as our preferred option is to restore the original wood-framed windows, in keeping with the home’s age and character. Under the higher remediation standard, we would be compelled to use replacement vinyl windows, as total abatement of LBP in the existing frames would be a prohibitively complicated, expensive, and time-consuming process. The requested award modification will not affect the schedule of the project. At this time, plans are in place to begin work tŚŝƐ month; the asbestos remediation contractor and the installation of the new furnace are scheduled for the second week of April.
We are greatly appreciative of the IURA’s support of this affordable for-sale housing project. Please reach out to me with any questions you may have about this award modification request.
Sincerely,
Leslie Ackerman Community Housing Trust Manager NOTE: Due to limitations on the no. of alphanumeric characters in HUD’s online version of this report, this document includes additional narrative information not contained in the online version submitted to HUD (the “expanded version”).
City of Ithaca/Ithaca Urban Renewal Agency (IURA) 2019 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER)
CR‐05 ‐ Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
This 2019 CAPER encompasses accomplishments for Year 1 of the City of Ithaca (“City”) 2019‐2023 Consolidated Plan (“Con. Plan”). The City delegates primary responsibility for administration of both the HOME Investment Partnerships Program (HOME) and Community Development Block Grant (CDBG) Entitlement Program to the Ithaca Urban Renewal Agency (IURA). This CAPER covers the IURA’s 2019 Program Year (PY2019): August 1st, 2019‒July 31st, 2020.
While the Ithaca area’s economic growth rate increased to 2.0% in 2019, the area lost 800 jobs. Compared to much of New York State, Ithaca had been performing reasonably well, with an average 3.58% unemployment rate1 from August 2019‐March 2020 (compared to 4.0% for New York state), until the COVID‐19 pandemic produced an average 9.15% unemployment rate from April‐July 2020. The climbing cost of living, though lower than past years (1.1% inflation), and other factors, however, continue to exacerbate the chronic housing affordability crisis for low‐ and moderate‐income households ― which has long been the focus of the City’s Consolidated Plan and annual Action Plans. Pressure on the local housing market continues to make access to quality low‐ and moderate‐income housing difficult, just as it has in countless communities nationwide. (The number of very low‐income households paying more than 50% of their income towards rent, living in sub‐ standard dwellings, or both, increased 41% nationwide from 2007‐20172). According to recent available American Community Survey (ACS) estimates (2013‐2017), median gross rent in the City rose by more than 50% since 2000. It is now closer to $1,086 (compared to $982 nationwide). Recent estimates also show housing prices continue to rise steadily. ACS 2013‐2017 estimates put the median home value in Ithaca at $233,100, a 41% increase since 2000, although local data provided by the Ithaca Board of Realtors indicate the 2020 median existing home value is currently $248,000. By comparison, the national median existing home value is $263,351.
74% of City residents are renters (compared to% 31.5 nationally). 56% of Ithaca’s renters spend over 30% of their income on housing (including u li es) ― the threshold at which renters are considered cost‐burdened. Furthermore, 41% of Ithaca’s cost‐burdened renters are severely cost‐burdened, spending more than 50% of their income on housing. Severe housing cost‐burden is the predominant housing problem for renters at 0‐50% AMI. Several protected‐class groups suffer from severe housing cost‐burdens at elevated rates, compared to non‐Hispanic White households. African American, Hispanic, and Asian renter households face the highest rates of severe housing cost‐burden (e.g., 43% of African American renters; 47% of Latinx renters), while only 27% of White renters do. Homeownership in the City of Ithaca is half the 51% New York State average. More than 25% of Ithaca’s homeowners are both low‐to‐moderate income (LMI) and cost‐burdened. 7% are LMI and severely cost‐burdened3. Cost‐burdens affect many homeowners’ ability to bear other household‐related costs, like routine maintenance and repairs necessary to prevent larger problems.
1 Ithaca Business Index, Ithaca College, Department of Economics 2 “Worst Case Housing Needs: 2017 Report To Congress,” U.S. Department of Housing & Urban Development, Office of Policy Development & Research, August 2017 3 HUD Comprehensive Housing Affordability Strategy (CHAS), using data from Census Bureau's 2012‐2016 American Community Survey (ACS) The local housing affordability crisis has only been exacerbated by the emergence of the COVID‐19 pandemic in March 2019, although the full impact remains as‐yet unquantified.
In PY2019, the City continued to address this crisis with funding for: (1) construction of new affordable housing; (2) housing rehabilitation and mini‐repair assistance to LMI homeowners to help them remain in their homes; (3) two Tenant‐Based Rental Assistance (TBRA) programs; (4) four job‐training/skill‐building and job‐placement programs; and (5) other programs to help meet the basic needs of low‐income households.
The City continued to fund efforts nto trai and place unemployed/underemployed persons in permanent jobs through its long‐standing Hospitality Employment Training Program (HETP), Work Preserve Job Training/Placement Program, Work Preserve Job Training/Job Readiness Program, and Finger Lakes ReUse (FLRU) Job Skills Training Program.
2019 Action Plan Amendments
Subsequent to the initial submission of the 2019 Action Plan to HUD, the following amendments were adopted:
AMENDMENT #1: On May 6, 2020, the City approved a 3rd amendment to its HUD Entitlement Citizen Participation Plan, in response to the COVID‐19 pandemic to expedite approval of funding of activities responding to the COVID‐19 pandemic:
● Notice for Public Hearings: Reduce the minimum notice period for public hearing to two (2) days from ten (10) days. ● Public Comment Period on Proposed Uses of Funds: Reduce the minimum time period for opportunity for public comment on proposed uses of funds to five (5) days rather thany thirt (30) days as normally required. ● Virtual Public Hearings: A virtual public hearing, rather than an in‐person public hearing, will meet public hearing requirements when: 1. National/local health authorities recommend social distancing and limiting public gatherings for public health reasons, and 2. Virtual hearings provide reasonable notification and access for citizens to comment in real time, and 3. A record of comments received, and responses shall be made available for public review within 5 days following the public hearing.
AMENDMENT #2: On June 3, 2020, the City approved a 2019 Annual Action Plan Substantial Amendment for a first allocation of a portion of $401,624.00 in CARES Act CDBG‐CV funding to use $190,000 for the Emergency Rental Assistance Program (ERAP) to be implemented by Ithaca Neighborhood Housing Services, Inc.
AMENDMENT #3: On July 1, 2020, the City approved a 2019 Annual Action Plan Substantial Amendment for a second allocation of a portion of $401,624.00 in CARES Act CDBG‐CV funding for projects identified as meeting an immediate need related to prevention, relief, or recovery from COVID‐19.
2019 Action Plan Projects
The City’s final amended PY2019 Action Plan included funding for 27 projects/activities (including 7 CDBG‐CV projects listed further below), the vast majority of which were proceeding as anticipated and on‐schedule prior to the COVID‐19 pandemic outbreak. Towards the end of the Program Year, however, it became increasingly apparent a significant number of sub‐recipients were experiencing difficulty in one or more aspects of their program operations as a result of the crisis. The Hospitality Employment Training Program (HETP), for example, given its primary focus on training and placing LMI adults with employment barriers into hospitality‐related positions, was forced to make numerous adjustments to how it operates, like suspending its internship program and developing a hybrid educational model. Many participants also placed their own matriculation on hold.
2019 CDBG-CV Projects
As part of The Coronavirus Aid, Relief, & Economic Security Act (CARES Act), additional CDBG funding (“CDBG‐CV”) was awarded to the City of Ithaca from the U.S. Department of Housing and Urban Development (HUD). The City was allocated $401,624.00, of which $321,299.20 was available to fund projects. The IURA initially determined it would follow a two‐pronged approach to identify recommended uses of CDBG‐CV funding: • Directed activities to address priority needs where a capable sponsor is pre‐identified. • Activities selected through an open competitive process.
The IURA subsequently identified the following COVID‐19‐related priority community needs: 1. Renter households whose ability to pay rent has been reduced by COVID‐19 impacts. 2. COVID‐related relief, prevention, or recovery of persons experiencing homelessness. 3. Small businesses adversely impacted by public health mandates and guidelines. 4. Anchor non‐profits entities with at least 51% earned‐income adversely impacted by public health mandates and guidelines.
Emergency Rental Assistance Program (ERAP) The first allocation of CDBG‐CV funds was awarded to Ithaca Neighborhood Housing Services (INHS) to assist renter households by providing $190,000 towards the Emergency Rental Assistance Program (ERAP).
Call for Funding Proposals The IURA then issued a Call for Funding Proposals for uses of CDBG‐CV funds. On May 26, 2020, it received 17 applications and ultimately approved funding for the following 7 projects:
CDBG‐CV # Project Sponsor Brief Project Summary Funding
Opportunities, (1) Funding towards laundry and detergent for “Soap & Suds Laundry Laundry & Alternatives, & Program for the Homeless and Housing Insecure” during COVID‐19 1 Internet Needs Resources (OAR) $11,000 pandemic. (2) Funding towards internet for 40 previously incarcerated or During COVID‐19 of Tompkins court‐involved individuals enrolled in higher education, through College County Initiative Upstate Student remote‐learning program, during COVID‐19. Child Ithaca CARES Funding for childcare programs in the City of Ithaca that are re‐opening Development 2 About Re‐Opening $10,000 after 5/15/20 towards supplies related to operational changes to ensure Council of Child Care health and safety of children in their care. Central NY, Inc. Funding towards salary/benefits to extend current Immigrant Services Catholic Aid for Program (ISP) program assistant position serving immigrant and refugee Charities of 3 Immigrants $10,879 families/individuals of all ages, including the disabled, who need help Tompkins/Tioga During COVID‐19 accessing services to in response to adverse economic impacts of COVID‐ Counties 19. DICC Child Care Downtown Center Re‐ 4 Ithaca Children's $25,600 Funding for staff wages/salaries to ensure ability to re‐open. Opening Center (DICC) Assistance COVID‐19 Emergency The Salvation Funding for mortgage assistance for at least 4 households negatively 5 $20,000 Assistance Army of Ithaca impacted by COVID‐19. Program Funding for Registered Nurse and Community Health Worker, over 6 COVID‐19 Testing The REACH months, to provide regular, rapid, and timely COVID‐19 testing for LMI 6 for Vulnerable $20,000 Project, Inc. people, people experiencing homelessness, and their front‐line service Populations providers. Catholic Funding towards security deposits for individuals/families, people currently Security Deposits Charities of homeless, and others who are losing current housing due to adverse 7 $25,000 for Safer Housing Tompkins/Tioga economic impacts from COVID‐19. Priority to households accessing Housing Counties Choice Vouchers.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
NOTES:
Since HUD’s Integrated Disbursement and Information System (IDIS) only generates outcomes for completed HOME activities, numeric outcomes for incomplete HOME activities have been entered manually. Similarly, IDIS does not capture all “Actual – Strategic Plan” numeric outcomes in many cases, so some of those have been entered manually.
Since the City’s first CDBG‐CV funding agreement was not executed until June 24, 2020 and no outcome/accomplishments information was available by the end of the Program Year, this report does not include outcomes/accomplishments for CDBG‐CV activities.
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Expected Actual Expected Actual ― ― Percent ― ― Percent Goal Category Activities Source/Amount Indicator Unit of Measure Strategic Strategic Complete Program Program Complete Plan Plan Year Year Note: Community Development Planner and other staff members’ time contributes to progress toward AFH Goals. AFH Goals are embedded within some of the other Goals as articulated in the Con. Plan (e.g., “Improve & Expand Affordable Housing”). Affordable Housing When this is the case, funds Non‐Homeless Special Affirmatively Further Fair directed to those activities are CDBG: $0 Needs Other Other 1 1 100.00% 0 0 n/a Housing (AFH) only counted under one goal, HOME: $0 Non‐Housing Community and, in general, this has not Development been the AFH goal, but rather a broader Con. Plan goal. No funds were directed toward free‐standing AFH funded Activities, though again staff members contribute non‐ CDBG/HOME administrative hours to such activities and projects. In April 2019, New York State amended NYS Human Rights law to prohibit housing AFH Goal #1: Prohibit discrimination based on lawful CDBG: $0 Discrimination Due to SOI AFH sources of income in all Other Other 30,000 0 0.00% 0 0 n/a HOME: $0 (Source‐of‐Income) communities statewide. This legislative action constitutes attainment of the City of Ithaca’s AFH Goal #1. Several Activities funded in 2019’s Annual Action Plan (AAP) furthered AFH Goal #2, though they are captured under the “Improve & Expand AFH Goal #2: Increase Affordable Housing Affordable Housing Options” CDBG: $0 Other Other 1 0 0.00% 0 0 n/a Affordable Housing AFH category to avoid double‐ HOME: $0 counting. Examples include: Immaculate Conception School Acquisition; TBRA (Security Deposits, Housing Scholarships), and more. Expected Actual Expected Actual ― ― Percent ― ― Percent Goal Category Activities Source/Amount Indicator Unit of Measure Strategic Strategic Complete Program Program Complete Plan Plan Year Year AFH Goal #3: Establish Fair CDBG: $0 AFH Other Other 1 0 0.00% 0 0 n/a Housing Enforcement HOME: $0 In 2019, Community Development Planner (CPD) applied and was accepted into AFH Goal #4: Prevent a competitive, statewide CDBG: $0 Displacement from Economic AFH program aimed at interrupting Other Other 1 0 0.00% 0 0 n/a HOME: $0 Pressure displacement. Activities associated with this program will be reported on in 2020 and 2021 CAPERs. AFH Goal #5: Create Language The City of Ithaca adopted its CDBG: $0 AFH Other Other 1 1 100.00% 0 0 n/a Assistance Plan (LAP) LAP in November 2017. HOME: $0 AFH Goal #6: Prevent See note at AFH Goal #4. This CDBG: $0 Displacement from Domestic AFH activity also applies to AFH Other Other 1 0 0.00% 0 0 n/a HOME: $0 Violence Goal #6. AFH Goal #7: Create AFH CDBG: $0 AFH Other Other 1 0 0.00% 0 0 n/a Action Plan Criteria HOME: $0 Public service activities other Develop Economic & Non‐Housing Community CDBG: $0 than Low/Moderate Income Persons Assisted 0 0 n/a 0 0 n/a Employment Opportunities Development HOME: $0 Housing Benefit Finger Lakes ReUse Job Skills Training w/ Job Placements Work Preserve Job Training: Develop Economic & Non‐Housing Community CDBG: $481,151 Job Placements Jobs created/retained Jobs 32 12 37.50% 40 12 30.00% Employment Opportunities Development HOME: $0 Hospitality Employment Training Program (HETP) Ithaca ReUse Center Expansion Develop Economic & Non‐Housing Community COVID‐19 Small Business CDBG: $140,000 Businesses assisted Businesses Assisted 1 29 2,900.00% 1 29 2,900.00% Employment Opportunities Development Resiliency Fund (SBRF) HOME: $0 Improve & Expand Affordable Immaculate Conception CDBG: $0 Affordable Housing Rental units constructed Household Housing Unit 30 0 0.00% 71 0 0.00% Housing Options School Site Redevelopment HOME: $200,000 Improve & Expand Affordable CDBG: $0 Affordable Housing Homeowner Housing Added Household Housing Unit 5 0 0.00% 0 0 n/a Housing Options HOME: $0 Improve & Expand Affordable INHS Small Repair CDBG: $100,094.32 Homeowner Housing Affordable Housing Household Housing Unit 200 24 12.00% 45 24 53.33% Housing Options INHS Homeowner Rehab HOME: $42,152.58 Rehabilitated Security Deposit Assistance Improve & Expand Affordable for Vulnerable Households CDBG: $0 Tenant‐Based Rental Affordable Housing Households Assisted 300 41 13.66% 108 41 37.96% Housing Options Housing Scholarship HOME: $134,560 Assistance/Rapid Rehousing Program
Black Girl Alchemists Public Art Mosaic Project 2‐1‐1 Information & Referral Work Preserve Job Training: Job Readiness Immigrant Services Program CDBG‐CV: Ithaca CARES Homeless CDBG: $67,559 Public service activities other Meet Essential Needs for Food, About Re‐Opening Child Care Non‐Homeless Special CDBG‐CV: $77,479 than Low/Moderate Income Persons Assisted 2,120 1,477 69.27% 2,120 1,477 69.66% Shelter, & Safety CDBG‐CV: DICC Child Care Needs HOME: $0 Housing Benefit Center Re‐Opening Assistance CDBG‐CV: Laundry & Internet Needs During COVID‐ 19 CDBG‐CV: Aid for Immigrants During COVID‐19 CDBG‐CV: COVID‐19 Testing for Vulnerable Populations Homeless Meet Essential Needs for Food, CDBG: $0 Homeless Person Overnight Non‐Homeless Special Persons Assisted 0 0 n/a 0 0 n/a Shelter, & Safety HOME: $0 Shelter Needs Housing for School Success A Place to Stay: Night/Weekend Support Homeless CDBG‐CV: Emergency Rental CDBG: $35,700 Meet Essential Needs for Food, Non‐Homeless Special Assistance Program (ERAP) CDBG‐CV: $235,000 Homelessness Prevention Persons Assisted 51 25 49.01% 51 25 49.01% Shelter, & Safety Needs CDBG‐CV: COVID‐19 HOME: $0 Emergency Assistance Program CDBG‐CV: Security Deposits for Safer Housing Non‐Homeless Special Public Facility or Infrastructure Remove Barriers to Needs CDBG: $0 Activities other than Persons Assisted 100 0 0.00% 0 0 n/a Opportunity Non‐Housing Community HOME: $0 Low/Moderate Income Housing Development Benefit Non‐Homeless Special Public service activities other Remove Barriers to Needs CDBG: $0 than Low/Moderate Income Persons Assisted 0 0 n/a 0 0 n/a Opportunity Non‐Housing Community HOME: $0 Housing Benefit Development Non‐Homeless Special Remove Barriers to Needs CDBG: $0 Other Other 100 0 0.00% 0 0 n/a Opportunity Non‐Housing Community HOME: $0 Development Public Facility or Infrastructure Non‐Housing Community CDBG: $0 Activities other than Strengthen Neighborhoods Persons Assisted 4,900 0 0.00% 0 0 n/a Development HOME: $0 Low/Moderate Income Housing Benefit Table 1 ‐ Accomplishments – Program Year & Strategic Plan to Date Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
In PY2019, the City allocated funds to projects addressing the following 16 of 33 Priority Needs identified in its 2019‐23 Consolidated Plan:
● Assessment of Fair Housing (AFH) Factor: Access to Opportunity ● Assessment of Fair Housing (AFH) Factor: Resident Displacement ― Economic Pressure ● Assessment of Fair Housing (AFH) Factor: Accessibility Improvements ● Affordable Housing: Homeowner Rehab/Repair ● Affordable Housing: Permanent Supportive Housing ● Affordable Housing: Production of New Units ● Affordable Housing: Rental Rehab/Energy Efficiency ● Affordable Housing: Tenant‐Based Rental Assistance (TBRA) ● Economic Development: Job Creation & Entrepreneurship ● Economic Development: Job Readiness & Placement ● Economic Development/Affordable Housing/Public Facilities: Childcare Centers ● Public Services: Homeless Services Day Programming ● Public Services: Immigrant Services ● Public Services: Information & Referral ● Public Services: Mental Health & Substance Abuse Services ● Public Services: Youth Services
CDBG funds continue to be allocated principally to activities offering LMI individuals more opportunities for upward economic mobility (e.g., job and micro‐enterprise creation; entrepreneurship training and technical assistance; career‐readiness training, job placement, and skill development).
Ithaca is a highly educated community with a low unemployment rate, which produces a very difficult dynamic for any LMI residents who do not possess specialized skills or higher levels of educational attainment. To address this need, the City employs CDBG funding to: (1) provide direct loans and technical assistance to businesses to create jobs; (2) support entrepreneurship training and technical assistance; and (3) support initiatives providing career‐readiness training, job placement, skill development, and on‐going post‐placement support. Given both the complexity and magnitude of the problem, exacerbated by limited available funding, progress in this area has been incremental. Nonetheless, progress has been made, and the City will continue to fund the most effective existing programs and innovative new programs to address this need.
Hospitality Employment Training Program (HETP) In PY2019, the City maintained its support for the Hospitality Employment Training Program (HETP), operated by Greater Ithaca Activities Center (GIAC), a non‐profit Community‐Based Development Organization (CBDO). The program employed $110,725.28 in CDBG funds, to train 18 adults and place 12 adults with employment barriers into permanent unsubsidized hospitality and office/administrative‐ related positions, giving priority to unemployed and underemployed persons, women, and people of color.
HIGH‐PRIORITY NEED(S): Economic Development ― Job Readiness & Placement
Work Preserve Job Training: Job Placements/Work Preserve Job Training: Job Readiness In PY2019, the City continued to fund Historic Ithaca’s two complementary Work Preserve Job Training programs, using $67,500.00 in CDBG funds for job‐readiness training and job placements of at least 6 LMI youth and young adults in permanent unsubsidized employment positions. The program focuses on teaching skills used in retail and building trades, operating out of Historic Ithaca’s architectural salvage and preservation program. Historic Ithaca’s Work Preserve Job Training Job Readiness program used $20,000.00 in CDBG funds, to provide at least 20 LMI youth and young adults with personalized job‐ readiness training, workplace evaluations, and other support to assist them in transitioning to other supportive services or employment.
HIGH‐PRIORITY NEED(S): Economic Development ― Job Readiness & Placement
Small Repair Program In PY2019, the City maintained its funding commitment for this long‐standing INHS program, using $32,500.00 in CDBG funds to undertake maintenance activities benefiting at least 40 LMI homeowners, thereby allowing them to remain in their homes and keep their properties safe and affordable.
HIGH‐PRIORITY NEED(S): Affordable Housing ― Homeowner Rehab/Repair
Immigrant Services Program (ISP) In PY2019, the City awarded $25,059.00 in CDBG funds to the Immigrant Services Program (ISP), operated by Catholic Charities of Tompkins/Tioga Counties, Inc. ISP provides comprehensive services suited to the unique needs of at least 100 immigrants and refugees, including referrals, arranging translators, legal advocacy, case management, and mentoring and guidance for program participants through a network of volunteers and other local agencies.
HIGH‐PRIORITY NEED(S): Public Services ― Immigrant Services
2‐1‐1 Information & Referral Program In PY2019, the City awarded $15,000.00 in CDBG funds to the Human Services Coalition (HSC) 2‐1‐1 Information and Referral program to fund service calls from at least 2,400 low‐to‐moderate‐income (LMI) Tompkins County residents, who benefit from call center referrals and responses. 2‐1‐1 provides residents with up‐to‐date, accurate information on available services in the county, 24/7. The Finger Lakes region is the only one in the state that provides 24/7 call coverage. HSC also serves as the Continuum of Care (CoC) Committee lead agency for community‐wide planning for homeless housing and services. CoC agencies rely on 2‐1‐1 to connect clients to services. 2‐1‐1 also acts as the gateway to the Solutions to End Homelessness Program (STEHP), which helps people remain in (or obtain) permanent housing and provides supportive services, rapid re‐housing services, and housing stabilization for the homeless.
HIGH‐PRIORITY NEED(S): Public Services ― Informa on & Referral
Housing for School Success Program In PY2019, the City awarded $15,700.00 in CDBG funds to the Ithaca City School District (ICSD) Housing for School Success program to provide supportive case management services for 26‐30 formerly homeless families at Beverly J. Martin Elementary School (BJM) receiving housing assistance from Ithaca Housing Authority. Conceived in 2015, the program was designed to address the high incidence of homelessness at BJM and its impact on children's educational outcomes. Modeled on an innovative program in Tacoma, Washington, the program improves educational outcomes for homeless children by increasing their housing stability and supporting their families in becoming more self‐sufficient. A significant majority of ICSD homeless students attend BJM (e.g., 75% in 2015‐16). According to the National Center on Family Homelessness, children without stable homes are more than twice as likely as others to repeat a grade in school, be expelled or suspended, or drop outh of hig school. Homeless children are also three times as likely to have emotional and behavioral problems, like anxiety, depression, sleep problems, withdrawal, and aggression, all of which negatively impact their academic achievement.
LOW‐PRIORITY NEED(S): Public Services ― Homeless Services Day Programming Public Services ― Mental Health & Substance Abuse Services
Finger Lakes ReUse Job Skills Training Program In PY2019, the City awarded $95,529.00 in CDBG funds to Finger Lakes ReUse, Inc. to train 30 low‐to‐ moderate income (LMI) adults and place at least 19 adults with employment barriers into permanent unsubsidized positions, including stipends for 5 ReUse Skills & Employment Training (ReSET) Program Apprentices and 5 ReSET Re‐Entry participants. Applicants are screened to give priority to people with barriers to employment, including unemployed/underemployed persons, youth, disabled persons, formerly incarcerated persons, women, and minorities. Finger Lakes ReUse’s programs, including ReSET, are all dedicated to the organizational mission of enhancing the local community, economy, and environment through reuse.
HIGH‐PRIORITY NEED(S): Economic Development ― Job Crea on & Entrepreneurship Economic Development ― Job Readiness & Placement
Homeowner Rehab Program In PY2019, the City awarded $67,594.32 in CDBG funds and $42,151.58 in HOME funds, totaling $109,745.90, for the INHS Homeowner Rehab program, to provide 5 LMI homeowners with substantial repairs to their homes (e.g., correction of health and safety issues, structural improvements, deferred maintenance, energy conservation). Ithaca’s housing stock is very old, with many homes over 100 years old, which have constant maintenance needs. Many low‐income homeowners do not have sufficient resources to pay for major repairs, creating deferred maintenance or health/safety problems.HS IN markets this program and receives referrals from the Office of the Aging, Department of Social Services, Lifelong (senior center), local churches, and friends and relatives of current program participants. INHS has also adopted green building standards for the program, strongly encouraging adoption of measures to reduce energy and water consumption, promote resident health, and improve neighborhood stability. INHS is often able to provide additional financial resources in the form of grants from other sources, like NYSERDA or local weatherization programs.
HIGH‐PRIORITY NEED(S): Affordable Housing ― Homeowner Rehab/Repair
A Place to Stay: Night/Weekend Support for Women in Transition In PY2019, the City funded $20,000.00 in CDBG funds to Catholic Charities of Tompkins/Tioga Counties to implement A Place to Stay, towards staff salaries and benefits for case‐management and related services at a transitional housing unit for 10‐12 veryw lo ‐income women. The program is a multi‐year initiative aimed at providing transitional, safe, and stable housing for homeless and imminently homeless women. The program offers vulnerable homeless women a nurturing, safe, and supportive environment, so they can transition to successful independent living arrangements in the community, including: rental stewardship classes; financial education and planning services; vocational and job‐ seeking skills; personal goal‐setting workshops; and community‐building and civic engagement.
LOW‐PRIORITY NEED(S): Public Services ― Homeless Services Day Programming Public Services ― Mental Health & Substance Abuse Services
CR‐10 ‐ Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a)
CDBG HOME White 133 104 Black or African American 76 99 Asian 77 5 American Indian or American Native 1 0 Native Hawaiian or Other Pacific Islander 0 0 Total 287 208 Hispanic 27 18 Not Hispanic 260 190 Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative The number of Asian households assisted with CDBG funds is relatively high compared to the percentage of the local Asian population, since the local Southeast Asian immigrant community is a primary user of services offered by the Immigrant Services Program.
CR‐15 ‐ Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year* CDBG Public ― Federal $822,184 $963,840.71
HOME Public ― Federal $407,309 $355,264.36
Other (CDBG‐CV) Public ― Federal $401,624 $111,454.57
Table 3 ‐ Resources Made Available
* expenditures include prior‐year funds
Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Allocation Allocation Citywide 100% 100% Table 4 – Identify the geographic distribution and location of investments
With the exception of its Priority Business Loan Fund (a Program Income‐derived revolving loan fund), which targets the downtown “Density District,” the City of Ithaca does not generally prioritize specific geographic areas for funding alloca ons. Its geographical area is rela vely small ― and the most cri cal problems identifiede in th City’s market analyses and needs assessments are not limited to any particular geographic area(s). In practice, however, most funded activities tend to centered in census tracts 1, 7, 9, 10, and 11. Census tracts 2, 3, 4, 6, and 13 are either occupied by educational campuses or have very high concentrations of student housing, making these areas less suitable for development of new affordable housing, job‐training programs, or creation of new jobs to benefit Ithaca’s LMI population.
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
In PY2019, the City’s $688,397 CDBG, $305,972 HOME, and $401,624 CDBG‐CV allocations were matched with $23,536,698 in other public (e.g., Low‐Income Housing Tax Credits) and private funding. If one includes prior‐year unexpended resources, PY2019 HOME and CDBG funding totaled $1,762,196. Based on HUD’s FY2019 HOME Match reduction table, per capita income and family poverty rate, the City received a 100% HOME match reduction for 2019.
Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year $0.00 2. Match contributed during current Federal fiscal year $0.00 3 .Total match available for current Federal fiscal year (Line 1 plus Line 2) $0.00 4. Match liability for current Federal fiscal year $0.00 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) $0.00 Table 5 – Fiscal Year Summary ‐ HOME Match Report
Match Contribution for Federal Fiscal Year FY2019 (10/1/18‐9/30/19) Site Preparatio Project Cash Foregone n, Date of Appraised Required Bond No. or (non‐ Taxes, Constructi Contribu Land/Real Infrastru Financin Total Match Other Federal Fees, on tion Property cture g* ID sources) Charges Materials, Donated labor n/a n/a $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 $0.0 TOTAL: $0.0 Table 6 – Match Contribution for the Federal Fiscal Year
Publicly Owned Land/Property Used to Address Priority Needs
No publicly owned land/property was used to address Priority Needs this Program Year (August 1st, 2019‒July 31st, 2020).
HOME MBE/WBE Report
Program Income – Enter the program amounts for the reporting period Balance on hand Amount received Total amount Amount Balance on hand at beginning of during reporting expended during expended for at end of reporting period period reporting period TBRA reporting period $ $ $ $ $ $2,448.76 $5,047.00 $4,612.40 $4,612.40 $2,883.36 Table 7 – Program Income
Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period
Total Minority Business Enterprises White Non‐ Alaskan Asian or Black Non‐ Hispanic Hispanic Native or Pacific Hispanic American Islander Indian
Contracts
Number 0 0 0 0 0 0 Dollar $0 $0 $0 $0 $0 $0 Amount
Sub‐Contracts
Number 0 0 0 0 0 0 Dollar $0 $0 $0 $0 $0 $0 Amount
Total Women Male Business Enterprises
Contracts
Number 0 0 0 Dollar $0 $0 $0 Amount
Sub‐Contracts
Number 0 0 0 Dollar $0 $0 $0 Amount Table 8 ‐ Minority Business and Women Business Enterprises
Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted
Total Minority Property Owners White Non‐ Alaskan Asian or Black Non‐ Hispanic Hispanic Native or Pacific American Islander Hispanic Indian
Number 0 0 0 0 0 0 Dollar $0 $0 $0 $0 $0 $0 Amount Table 9 – Minority Owners of Rental Property
Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition
Parcels Acquired 0 $0 Businesses Displaced 0 $0 Nonprofit Organizations 0 $0 Displaced Households Temporarily 0 $0 Relocated, not Displaced
Households Total Minority Property Enterprises White Non‐ Displaced Alaskan Asian or Black Non‐ Hispanic Hispanic Native or Pacific Hispanic American Islander Indian
Number 0 0 0 0 0 0 Cost $0 $0 $0 $0 $0 $0 Table 10 – Relocation and Real Property Acquisition
CR‐20 ‐ Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low‐income, low‐income, moderate‐income, and middle‐income persons served.
One‐Year Goal Actual Number of Homeless households to be 13 11 provided affordable housing units
Number of Non‐Homeless households to be 201 42 provided affordable housing units
Number of Special‐Needs households to be 10 0 provided affordable housing units
Total 224 53
Table 11 – Number of Households
One‐Year Goal Actual Number of households supported through 108 34 Rental Assistance
Number of households supported through 71 0 The Production of New Units
Number of households supported through 45 13 Rehab of Existing Units
Number of households supported through 0 0 Acquisition of Existing Units
Total 224 47
Table 12 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The City of Ithaca allocates CDBG and HOME funds to specific projects to produce accomplishments in the form of one‐year goals ― however, many programs/projects funded in PY2019 will not have generated some or all of their outcomes until PY2020. (Likewise, some PY2019 outcomes were produced using funds awarded in prior Program Years.)
Housing construction and rehabilitation projects are particularly prone to unanticipated delays, since they depend on a variety of factors to move towards completion (e.g., permitting, environmental reviews, construction schedules, financing, state and Federal regulatory requirements). Some projects also employ Low‐Income Housing Tax Credits (LIHTC), which are especially complex to undertake and finance.
COVID‐19: Effective March 13, 2020, a Federal Emergency Declaration was made by Executive Order of the President, due to the COVID‐19 global pandemic. HUD later issued its ‘megawaiver’ to enable Entitlement Communities to continue their Action Plan development and emergency activities in a virtual environment. The City of Ithacad amende its Citizen Participation Plan accordingly. In the earliest phases of the pandemic, New York’s governor issued a stay‐at‐home order and crafted a multi‐ phase reopening plan. Many, if not all, organizations funded by the 2019 Annual Action Plan were affected by the global pandemic and the precautionary measures that needed to be taken. Many, if not all organizations, needed to pause operations, then pivot to working in ways to enable social distancing and other safety precautions. Though some funded activities were able to complete on schedule in 2019, the majority are still working towards their goals and deliverables. The IURA Board extended 2019 contract expiration dates to 6/30/21, to ensure these activities could attain their goals; however, the effects of the pandemic are reflected in the Goal Outcome Indicators reported in this CAPER.
Discuss how these outcomes will impact future annual action plans.
As stated above, the COVID‐19 global pandemic necessitated contractual extensions for 2019 funded activities until 6/30/21. Organizations have made numerous different adjustments in order to provide a safe working environment for both staff and beneficiaries during this time. These organizations continue to submit quarterly reports and vouchers in a timely manner. IURA continues to monitor their progress toward goal completion and regulatory compliance.
Contract extensions may affect some sub‐recipients’ abilities to reach their goals, but at the time of this writing, all funded partners are committed to fulfilling their 2019 contracts as written; nor have they asked for contract modifications Further contract modifications, however, may be considered, if needed. In terms of future Action Plans, we expect there may be a ripple effect of some organizations being delayed in drawing down 2020 Annual Action Plan (AAP) funds awarded to them, since they still need to complete their 2019 activities and expend associated funding. Some organizations may decide not to pursue the City’s Entitlement Funding in the 2021 AAP Cycle. On the other hand, since the economic forecast is at best uncertain, many organizations anticipate diminished revenue (e.g., earned income, donations, availability of other funding streams). As a result, this could nattract eve more organizations to the 2021 AAP application process.
The City will continue to engage and monitor projects to ensure timely and compliant use of funds, as well as offer technical assistance to funding recipients, when needed.
Include the number of extremely low‐income, low‐income, and moderate‐income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual Extremely Low‐income 95 45 Low‐income 49 48 Moderate‐income 16 0 Total 160 93 Table 13 – Number of Households Served Narrative Information
COVID‐19: As previously noted, many, if not all, organizations funded by the 2019 Annual Action Plan were affected by the global pandemic and the precautionary measures that needed to be taken. Many, if not all organizations, needed to pause operations, then pivot to working in ways to enable social distancing and other safety precautions. Though some funded activities were able to complete on schedule in 2019, the majority are still working towards their goals and deliverables.
CR‐25 ‐ Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs.
HOUSING SCHOLARSHIP PROGRAM In PY2019, the City maintained its support for the Learning Web’s long‐standing Housing Scholarship Program with $70,560 in HOME Tenant‐Based Rental Assistance (TBRA) funding. A rental assistance program for homeless youth, the program also provides one‐on‐one staff support and life‐skills training to help beneficiaries secure and maintain safe/stable housing, as they transition towards self‐sufficiency. The program has been highly successful in targeting a sub‐population of young homeless Ithacans, who have historically been difficult to reach.
2‐1‐1 INFORMATION & REFERRAL PROGRAM In PY2019, the City awarded $15,000.00 in CDBG funds to the Human Services Coalition (HSC) 2‐1‐1 Information and Referral program towards service calls from at least 2,400 low‐to‐moderate‐income (LMI) Tompkins County residents, who benefit from call center referrals and responses. HSC also serves as the Continuum of Care (CoC) Committee lead agency for community‐wide planning for homeless housing and services. CoC agencies rely on 2‐1‐1 to connect clients to services. 2‐1‐1 also acts as the gateway to the Solutions to End Homelessness Program (STEHP), which helps people remain in (or obtain) permanent housing and provides supportive services, rapid re‐housing services, and housing stabilization for the homeless.
Addressing the emergency shelter and transitional housing needs of homeless persons.
A PLACE TO STAY: NIGHT/WEEKEND SUPPORT FOR WOMEN IN TRANSITION In PY2019, the City awarded $20,000.00 in CDBG funds to Catholic Charities of Tompkins/Tioga Counties towards case management and other services for a 4‐bed transitional housing unit for very low‐income women. The program is a multi‐year initiative aimed at providing transitional, safe, and stable housing for homeless and imminently homeless women. The program offered vulnerable homeless women a nurturing, safe, and supportive environment, so they could transition to successful independent living arrangements in the community, including rental stewardship classes; financial education and planning services; vocational and job‐seeking skills; personal goal‐setting workshops; and community‐building and civic engagement.
Helping low‐income individuals and families avoid becoming homeless, especially extremely low‐income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
SECURITY DEPOSIT ASSISTANCE PROGRAM In PY2019, the City continued to fund the long‐established Security Deposit Assistance Program, operated by Catholic Charities of Tompkins and Tioga Counties, with $64,000 in HOME funds to assist at least 100 income‐eligible households in Tompkins County with security deposit assistance, so they can more readily access safe and affordable rental housing. The program has proven instrumental in assisting people to transition out of emergency housing shelters. Typically offered as part of a comprehensive assistance package, this program has helped numerous homeless families gain entry into permanent affordable housing. Affording a security deposit is often the final hurdle preventing individuals and families from being able to live in an apartment they can afford. This is particularly true for people emerging from homeless shelters.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.
HOUSING FOR SCHOOL SUCCESS PROGRAM In PY2019, the City funded the fourth and final year of the Housing for School Success program, designed to address the high incidence of homelessness at Beverly J. Martin Elementary School (BJM) and its impact on children's educational outcomes. Modeled on an innovative program in Tacoma, Washington, Housing for School Success seeks to improve educational outcomes for homeless children by increasing their housing stability and helping their families to become more self‐sufficient. $15,700.00 in CDBG funds were used towards case management services to BJM families. The City also allocated funding in its Security Deposit Assistance Program to assist up to 5 Housing for School Success households with the full amount of their security deposits.
CR‐30 ‐ Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing.
The City cooperates on an as‐needed basis with the Ithaca Housing Authority (IHA) in meeting the housing needs of City residents. In addition, as noted in section CR‐25, Homeless and Other Special Needs, the City collaborated with IHA to assist in providing public housing and/or Section 8 assistance for the third year of the Housing for School Success Program.
In PY2019, the City engaged in a series of discussions with the Ithaca Housing Authority to investigate the conversion of some IHA properties from Public Housing to the Rental Assistance Demonstration (RAD) program to enable the rehabilitation of Northside Apartments.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership.
No actions were undertaken by the City of Ithaca. IHA sponsors Tenant Councils for its senior and family sites, as well as a Resident Advisory Board, which serves in an advisory capacity regarding programmatic and policy areas of concern to residents. The Titus Towers Tenant Council and Family Sites Tenant Council both meet monthly. Since 2008, IHA has also offered a Housing Choice Voucher Homeownership Program, which provides current Housing Choice Voucher recipients, who have not previously owned a home, with homeownership counseling and vouchers to assist with their monthly homeownership expenses, in lieu of rental assistance.
Actions taken to provide assistance to troubled PHAs.
Not applicable.
CR‐35 ‐ Other Actions 91.220(j)‐(k); 91.320(i)‐(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment [91.220 (j); 91.320 (i)].
Neither the City’s 2019‐23 Consolidated Plan, nor its Analysis of Impediments to Fair Housing Choice (May 2015) identified specific public policy barriers to the creation of affordable housing. The City’s 2017 Assessment of Fair Housing report identified the following Contributing Factors that create, contribute to, perpetuate, or increase the severity of one or more fair housing issues. ● Source of Income discrimination ● Lack of clear and effective fair housing enforcement authority ● Lack of local public fair housing enforcement ● Lack of state or local fair housing laws ● Lack of resources for fair housing agencies and organizations ● Displacement of residents due to economic pressure ● Displacement and/or lack of housing support for victims of domestic violence, dating violence, sexual assault, and stalking ● Lack of meaningful language access ● Impediments to mobility ● Insufficient on‐campus housing at Cornell University, in combination with growing enrollment, resulting in students outbidding non‐student households for off‐campus housing ● Location and type of affordable housing ● Lack of access to opportunity due to high housing costs ● Availability of affordable units in a range of sizes ● Lack of affordable in‐home or community‐based supportive services
Based on the Contributing Factors it identified, the City subsequently generated seven goals, with accompanying metrics, milestones, and timelines for achievement.
In PY2018, the City added the following Assessment of Fair Housing Contributing Factors in its 2019‐23 Consolidated Plan as stand‐alone Priority Needs (not already incorporated in any other Priority Needs): ● Displacement of residents due to economic pressure ● Source of Income discrimination ● Lack of access to opportunity due to high housing costs ● Lack of local public fair housing enforcement ● Displacement and/or lack of housing support for victims of domestic violence, dating violence, sexual assault, and stalking ● Lack of affordable in‐home or community‐based supportive services
On April 12, 2019, New York State enacted the Lawful Source of Income Non‐Discrimination Act of 2019 to include source‐of‐income as a “protected class,” ensuring landlords and other housing providers in the state cannot discriminate against renters in making housing decisions based on their income from social security, public assistance, or the use of housing vouchers.
In PY2019, the IURA Community Development Planner continued to participate in the Tenant Support Working Group to identify methods to reduce housing barriers to both tenants and potential tenants.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j).
Ithaca’s most fragile, underserved, and at‐risk populations require public services to meet the most basic human needs for food, shelter, and safety. To address these needs, the City supports programs that prevent homelessness, assist immigrants and youth, improve access to affordable healthcare, increase food security, and/or increase awareness and use of existing community resources.
The primary obstacle to meeting the city’s underserved needs continues to be the long‐term trend of declining Federal funding levels for housing, homelessness, non‐homeless special needs, and community development, as illustrated in the graph below.
IURA Annual HUD Entitlement Funding Allocations: CDBG & HOME $1,200,000.00
$1,000,000.00
$800,000.00
$600,000.00
$400,000.00
$200,000.00
$0.00 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
CDBG CDBG HOME HOME (Inflation Adj.) (Inflation Adj.)
In PY2019, to address obstacles to meeting underserved affordable housing needs, the City funded: Small Repair Program (formerly titled the Mini‐Repair Program); Security Deposit Assistance Program; Housing Scholarship Program; and Housing for School Success. The long‐standing Small Repair Program provides much‐needed assistance with small repairs to LMI homeowners, allowing households to comply with the City Building Code. This program is especially important to LMI seniors needing repairs and accessibility improvements to stay in their homes.
To address obstacles to meeting the need for increased economic opportunities for adults, in PY2019, the City funded four job‐training/job‐readiness and placement programs: Hospitality Employment Training Program (HETP); Work Preserve Job Training and Placement Program; Work Preserve Job Readiness Program; and Finger Lakes ReUse (FLRU) Job Skills Training Program. To address obstacles to meeting the need for basic food, shelter, and safety, the City continued to fund the 2‐1‐1 Information and Referral Service Program and the Immigrant Services Program.
Ithaca is a community of neighborhoods, each with its own identity and each of which requires adequate physical resources and infrastructure to meet the needs of its residents. As a result, the City has historically employed HUD funding for: physical improvements to streets, parks, recreational facilities, public buildings, and transportation systems to benefit LMI neighborhoods; redevelopment of vacant and abandoned properties; and programs that facilitate and support homeownership. Increasing Ithaca’s extremely low homeownership rate is an especially high priority for the City, both because of the wider economic benefits owner‐occupancy brings to the community and because of the vital stability it provides homeowners.
Actions taken to reduce lead‐based paint hazards. 91.220(k); 91.320(j).
All of the City’s grant and loan recipients are contractually required to comply with HUD’s Lead Safe Housing Rule (LSHR) and the Lead‐Based Paint Poisoning Prevention Act, when applicable, and implementing regulations contained in 24 CFR 570.608, regarding the prohibition against the use of lead‐based paint, notification of hazards of lead‐based paint poisoning, and elimination of lead‐based paint hazards.
Actions taken to reduce the number of poverty‐level families. 91.220(k); 91.320(j).
To help reduce the number of poverty‐level families, in PY2019, the City continued to fund the 2‐1‐1 Information and Referral Service Program, using $15,000.00 in CDBG funds to connect people in poverty to local organizations, programs, and services available to assist with a wide variety of basic human needs. The City also funded two TBRA programs to help stabilize people in affordable housing: Security Deposit Assistance Program and Housing Scholarship Program. It also provided $15,700.00 in CDBG funding for the Housing for School Success Program.
The City’s economic development loans also encourage or require employers to pay employees a living wage (regularly indexed by Alternatives Federal Credit Union).
Actions taken to develop institutional structure. 91.220(k); 91.320(j).
Not applicable.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j).
The City continues to actively participate in the Ithaca/Tompkins County Continuum of Care (CoC) system (which the IURA Director co‐chairs), as well as the Homeless and Housing Task Force (HHTF), both led by the Human Services Coalition (HSC). One CoC objective is to provide and promote collaborative leadership at all levels of government and across all sectors, in order to prevent and end homelessness. HHTF meets six times a year to bring together housing and associated service providers from across the county to discuss topics that educate members on emergency shelters, supplemental food programs, affordable housing, transportation, and other emerging basic needs of homeless individuals or persons at‐risk of homelessness.
The IURA Community Development Planner and CoC Coordinator meet at least two times a month to promote projects serving people experiencing homelessness and increase the availability of affordable housing. In PY2019, these meetings accelerated as the global coronavirus pandemic caused immediate need for safe housing. As a result, joint projects included bringing forward emergency rental assistance partners, mobile testing for people experiencing homelessness and people living in affordable housing, collaboration to increase the efficacy of available CDBG‐CV and other emergency funding streams.
In PY2019, the IURA Community Development Planner convened a group of five stakeholders (“Team Ithaca”) to work jointly on developing a proposal to prevent displacement of residents from the City of Ithaca due to its high housing costs. Stakeholders included a City Alderperson and four leaders from community‐based organizations with expertise on equity, housing, homelessness, and community engagement. Team Ithaca participated in a learning and technical assistance process sponsored by Enterprise Community Partners, in order to assess local needs and formulate a place‐based response. At the end of PY2019, Team Ithaca was implementing lessons‐learned from the process to craft a proposal for the funder. This process also supported Goals #4 and #6 of the City’s AFH.
City and IURA staff participate in weekly economic development meetings that bring together City staff, elected officials, members of the Business Improvement District, Tompkins County Area Development (TCAD) staff, and other Tompkins County staff to address a variety of issues, including housing, homelessness, public services, and economic development.
The Community Development Housing Fund (CHDF) and Community Housing Trust Program, collectively known as the “Housing Fund,” are a joint effort of Tompkins County, the City of Ithaca, and Cornell University to help communities and organizations throughout the county respond to the diverse affordable housing needs of its residents. Housing Fund projects must include affordable housing units for LMI households. CHDF won an award for its accomplishments at the 2019 Annual Conference of the New York Upstate Chapter of the American Planning Association.
IURA staff is available for consultation and/or technical assistance with private entities wishing to rehabilitate or develop affordable housing units or increase supply through other means, for example, by understanding how to accept Housing Choice Vouchers. Staff also makes appropriate referrals to other programs relevant to private developers, such as Tompkins County’s “missing middle” development workshops.
The City’s continued PY2019 funding of the Housing for School Success Program represents an important step towards enhancing coordination between public/private housing and social service agencies, bringing together several important stakeholders: Ithaca City School District (ICSD); Ithaca Housing Authority (IHA); and Catholic Charities of Tompkins/Tioga Counties. The Advocacy Center, Rescue Mission, Workforce NY, and Alternatives Federal Credit Union have also committed to providing services to the program, as needed.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a).
In PY2019, the City incorporated its Assessment of Fair Housing (AFH) into its five‐year Consolidated Plan (2019‐2023). By doing so, the City formally documents its AFH Goals and defines the metrics, milestones, and timelines for their achievement. These include:
Goal #1: Prohibit discrimination on the basis of source‐of‐income, by establishing local (jurisdiction and region) law(s) establishing protection, authorizing enforcement entity and creating meaningful protocol.
Goal #2: Increase supply and access to affordable housing options, particularly at extremely low, very low, and low income‐levels, especially in high‐opportunity neighborhoods.
Goal #3: Establish clear local authority and meaningful mechanisms for enforcement of fair housing law.
Goal #4: Prevent displacement in neighborhoods where there is either an established trendline of displacement or imminent threat of displacement (i.e., adjacent high‐value neighborhoods with few for‐sale homes). Explore Small Area Fair Market Rents, mini‐repair for low‐income homeowners, and expansion of Community Housing Land Trust for owner ‐occupied homes.
Goal #5: Address the need for a Language Assistance Plan (LAP) for Limited English Proficient (LEP) individuals.
Goal #6: Address policies and practices that result in displacement, eviction of, and/or lack of housing support for victims of domestic violence, sexual assault, and stalking.
Goal #7: Create an Affirmatively Furthering Fair Housing‐directed goal within the 2019‐2023 Consolidated Plan.
NOTE: More detailed information on specific actions taken in pursuit of the goals listed above is listed in rows 1‐7 of the "Comparison of the proposed versus actual outcomes" table (Section CR‐05, Goals and Outcomes) in Attachment 1, “2019 CAPER (expanded version).”
In PY2019, the City continued: (1) informing grant and loan recipients of its Affirmatively Furthering Fair Housing (AFFH) goals, Analysis of Impediments to Fair Housing Choice, and Fair Housing Action Plan; (2) distributing fair housing information brochures to landlords and real estate agents; and (3) meeting with various stakeholders to address recurring concerns that landlords are increasingly unwilling to accept Housing Choice Vouchers, thereby reducing housing choice for low‐income families.
The prevailing market rent rate varies throughout the County, yet the payment standard for the current Housing Choice Voucher (HCV) program is based on a single countywide rent standard. Rental housing units located in the urbanized area offering close proximity to employment, public transportation, services, and good schools command significantly higher rents than outlying areas in the County. The 2018 HUD Small Area Fair Market Rents analysis by zip code suggest the market rent for a two‐bedroom apartment in the City of Ithaca is over $250 higher than a similar apartment in an outlying area that lacks convenient public transportation, so the HCV program may be overpaying in lower‐rent areas and not offering enough rent for HCV holders to secure housing in opportunity neighborhoods with higher rents. In PY2019, the City continued to include a question to its HUD Entitlement Grant Program application form, asking how applicants would address the 14 factors contributing (“Contributing Factors”) to fair housing issues and obstacles in the City. The City also continued employing “Promotion of Fair Housing” as one of its selection criteria listed in its application forms.
In PY2019, the City continued its commitment to the Limited English Proficiency (LEP) Plan it adopted in 2017 to meet the needs of individuals with limited English language skills. Although this has been reported to HUD in the past, it is being reported on in the 2019 CAPER for clarity, since the City completed its AFH and Goal #5 of the AFH before both were formally adopted into the Consolidated Plan, which begins in 2019.
CR‐40 ‐ Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long‐term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City’s program monitoring program is administered by the Ithaca Urban Renewal Agency (IURA), which employs one full‐time employee primarily tasked with ensuring all HUD‐assisted programs comply with HUD and other Federal regulations. All HUD Entitlement Program funding applicants are required to identify how their projects comply with the City’s 2019‐23 Consolidated Plan as part of their project proposals.
The City enters into contract agreements with sub‐recipients (community‐based organizations or loan recipients implementing CDBG‐funded activities) to implement activities it does not implement itself. Grant and loan agreements both typically contain: scope of work; budget; record‐keeping and reporting requirements; enumeration of non‐compliance consequences; applicable Federal regulations; and administrative and other requirements. The City requires newly‐funded sub‐recipients to meet with IURA staff to review contractual and programmatic requirements in order to ensure better compliance and increase program effectiveness. Sub‐recipients implementing projects with a regulatory or affordability period are also required to submit annual reports to show proof of compliance with contractual obligations. Four attorneys, including a former HUD employee specializing in community development consulting services, are under contract to review the City’s contracts and other legal documents.
Sub‐recipient performance and regulatory compliance are monitored through Quarterly Reports, Annual Reports, Final Reports, Program Income Reports, and financial statements, as well as ongoing communication, informal contacts, and site visits. Frequency of monitoring activities depends on the complexity of a given project and/or a sub‐recipient’s performance history or organizational capacity. Each project is assigned a risk level, with riskier projects receiving technical assistance, site visits, and greater monitoring attention. Ongoing monitoring for compliance with HUD regulations, as well as local objectives and requirements, includes outreach practices and program guidelines, all of which are designed to deliver inclusive projects reaching all populations, particularly the City’s Focus Populations. IURA staff also periodically offers further assistance or training to improve program effectiveness and/or compliance.
In addition, staff conducts ongoing performance reviews of each project through desk monitoring, review of submitted documents, telephonic follow‐ups, and documentation of expenses submitted with each voucher request for payment of project expenses.
IURA staff reports monthly to the IURA Board on progress with ongoing activities, and solicits the Board’s questions and comments. Numerous monitoring reports are made available for public review in compliance with the Citizen Participation Plan.
Staff conducts an annual review of the grant application process to check for compliance with the Citizen Participation Plan. The City’s loan portfolio is also reviewed annually, with monthly monitoring of loan payments.
On 2/27/15, the City adopted a comprehensive MBE/WBE, Section 3, and Small Business Affirmative Marketing and Outreach Policy, uploaded to IDIS as Attachment 5.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
This CAPER was made available to the public for review and comment from January 12, 2021‐ January 27, 2021, following the publication of a legal notice in the local newspaper (The Ithaca Journal) on January 12, 2021, with an electronic copy posted to the IURA website. A scan of the legal notice has been uploaded to the Attachments section of IDIS as Attachment 4. The public was invited to submit its comments to the IURA and informed that any public comments would be submitted with the CAPER to HUD. As of the date of this submission, no public comments were received.
CR‐45 ‐ CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
There has been no change to CDBG program objectives.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Not applicable.
CR‐50 ‐ HOME 91.520(d) Include the results of on‐site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations
Please list those projects that should have been inspected on‐site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation.
As indicated in the 2018 CAPER, the following HOME‐assisted units were inspected in PY2016, and were originally scheduled for inspection again in PY2019. The City had not yet conducted the inspections by the time the COVID‐19 pandemic emerged in March 2020, when it placed the inspections on hold, in compliance with HUD’s on‐site inspection waiver through December 31, 2020. Subsequent to this CAPER’s original submission, the City of Ithaca submitted a formal waiver request (“Notice of Intent to Utilize HUD Mega‐Waiver ― In‐Person HOME‐Assisted Rental Housing Inspections,” dated February 22, 2021), covering both the PY2019‐20 reporting period for this CAPER and requesting an extension to September 30, 2021, by which time an inspection schedule will have been finalized.
356 FLORAL AVE. (1 UNIT) Inspection Date: 8/23/16 Inspection Results: HUD requires tri‐annual inspections of a “statistically valid sample” of HOME‐funded rental units. An inspection was conducted on August 23, 2016. IURA staff determined a statistically significant sample to be 20% of the 7 HOME‐funded units. Unit #3 was inspected, as well as building exterior, building systems, and common areas. No deficiencies were found.
306‐320 FLORAL AVE., CEDAR CREEK (6 UNITS) Inspection Date: 8/23/16 Inspection Results: No deficiencies were found.
401‐403 ADAMS ST. (3 UNITS) Inspection Date: 8/29/16 Inspection Results: Units 401‐A, 401‐B, and 403‐A all passed inspection. The property as a whole appears to be well maintained and notably improved since the last inspection in 2013.
634‐638 SPENCER RD. (4 UNITS) Inspection Date: 8/29/16 Inspection Results: The properties appeared to have experienced significant decline since the 2013 inspections. 3 units failed to pass inspections for the following deficiencies: 634‐B, front window screen missing, and basement utility room being used as a bedroom; 636‐B, upstairs bathroom fan not working; 638‐A, smoke detectors missing in living room and an upstairs bedroom. In addition, carpeting in some units was filthy and many interior walls needed repainting. Landscaping at the three units was non‐ existent and property entry was in disrepair. Although these were not safety issues, they were a concern to the IURA, since they may become exacerbated if left unaddressed. The property owner subsequently corrected all aforementioned deficiencies and provided documentary and photographic evidence on 9/30/16. Since the Contracts Monitor determined all the deficiencies to be minor in nature, no re‐ inspection was conducted.
519 CLINTON ST. Inspection Date: 9/14/16 Inspection Results: No deficiencies were found.
407 ELM ST. Inspection Date: 9/14/16 Inspection Results: No deficiencies were found.
100‐108 W. SENECA ST., BRECKENRIDGE PLACE (6 UNITS) Inspection Date: 8/23/16 Inspection Results: No deficiencies were found.
400 SPENCER RD., STONE QUARRY APARTMENTS (6 UNITS) Inspection Date: 8/23/16 Inspection Results: No deficiencies were found.
Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b).
On October 22, 2015, the City adopted a HOME Affirmative Marketing Policy, in compliance with the provisions of §92.351 of the 2013 HOME Final Rule, which the City’s HOME funding recipients have agreed to employ. The demographics of occupied HOME units include higher percentages of minority populations than the jurisdiction as a whole.
In May 2019, the City produced an Affirmative Fair Housing Marketing Form, which it has started to employ for its housing projects. The form is designed to more effectively understand and document the extent to which City funding recipients implement each of the components of the Affirmative Marketing Policy (e.g., non‐discrimination and accessibility; fair housing training; marketing and outreach; race and ethnic data collection; compliance assessment).
Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics.
In PY2019, the City employed $4,612.40 in HOME Program Income for the following two TBRA projects:
$3,161.40 towards the Housing Scholarship Program (IDIS #388) for TBRA payments benefiting four single Black/African American youth (three earning 0‐30% AMI, one earning 30‐50% AMI); and
$1,451 towards the Security Deposit Assistance Program (IDIS #413) for TBRA payments benefiting: (1) one two‐parent Black/African American 4‐person household, earning 0‐30% AMI, and; (2) one single‐parent Black/African American 4‐person household, earning 0‐30% AMI.
Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) As noted previously, there is an acute shortage of affordable housing in the City of Ithaca. To address this need, the City supports projects that increase the total supply of affordable units of all types, increase the affordability of existing units, and improve the condition of existing affordable units. Progress towards goals in this area is slow due to the enormity of the problem; however, each year additional affordable units are added to the local inventory, the condition of existing units is improved, and access to existing units is increased with the use of City entitlement funds. The City will continue to prioritize its efforts in these areas.
Community Housing Development Fund (CHDF) Since 2009, the City has annually contributed $100,000 to the Community Housing Development Fund (CHDF) that awards up to $600,000 a year for housing projects that increase or preserve affordable housing. Other funders include Cornell University and Tompkins County. To date, 607 housing units have been created, using $4,603,125 in funding assistance.
Neighborhood Housing Initiative (NHI) Since 2002, the City has also used bond financing to implement its Neighborhood Housing Initiative (NHI). NHI is a program of the City and IURA to competitively award grants to not‐for‐profit housing developers undertaking projects to create quality, affordable, owner‐occupied housing for households earning ≤80% of AMI, in order to expand affordable homeownership opportunities. The City has provided a total of $820,277.82 in funding assistance for rehabilitation or construction of 16 housing units.