Using OS X Mountain Lion® at Kennesaw State University

University Information Technology Services

Training, Outreach, Learning Technologies, & Video Production

Copyright© 2013 - Information Technology Services Kennesaw State University This document may be downloaded, printed, or copied, for educational use, without further permission of the Information Technology Services Department (ITS), provided the content is not modified and this statement is not removed. Any use not stated above requires the written consent of the ITS Department. The distribution of a copy of this document via the or other electronic medium without the written permission of the ITS Department is expressly prohibited.

Published by Kennesaw State University The publisher makes no warranties as to the accuracy of the material contained in this document and therefore is not responsible for any damages or liabilities incurred from its use.

This document is an independent document and has not been authorized, sponsored, or otherwise approved by Apple, Inc., the Microsoft Corporation, Mozilla, or VMware, Inc.

App Store, Apple, FaceTime, , iCal, iChat, iMac, iMovie, iTunes, Launchpad, Mountain Lion, Mac, , , MacBook, MacBook Air, MacBook Pro, , Mission Control, , and are registered trademarks of Apple, Inc.

Excel, PowerPoint, and Word are registered trademarks of the Microsoft Corporation.

Firefox is a registered trademark of Mozilla.

Zimbra is a registered trademark of VMware, Inc.

Table of Contents

Turning On Your Mac® ...... 7 Turning Off Your Mac ...... 7 Basic Screen Elements ...... 9 Opening an Application ...... 10 The Application Window ...... 11 Moving a Window ...... 11 Resizing a Window ...... 11 Scroll Bars ...... 12 Buttons ...... 12 Working with Multiple Windows ...... 13 The Menu Options and Multiple Windows ...... 13 Customizing Your Mac with ...... 14 Resolution ...... 15 Changing the Picture on the Desktop ...... 16 Changing the Screen Saver ...... 18 Energy Saver ...... 19 Sound ...... 20 Mouse ...... 22 Keeping Your Mac Secure ...... 23 Preventing Unauthorized Access To Your Mac ...... 24 Files and Folders ...... 24 Viewing Files and Folders ...... 24 Creating a Folder ...... 26 Copying Files ...... 26 Moving Files ...... 28 Renaming Files and Folders ...... 28 Deleting Files and Folders ...... 29 Previewing Files ...... 29 Spotlight® ...... 29 The Dock ...... 29 The Trash ...... 30 Finder® ...... 31 Adding Files and Folders to the Dock ...... 31 Adding Applications to the Dock ...... 32 Removing Icons from the Dock ...... 32 Rearranging Icons on the Dock ...... 32 Customizing the Dock ...... 33 Opening Programs at Login ...... 34 Opening Recently Used Files ...... 34 Saving ...... 34 Saving a Copy of a Document ...... 35 Saving to a USB Storage Device ...... 36 Printing ...... 37 Creating ...... 38 Force Quit ...... 38

Safari® ...... 39 Setting the Home Page ...... 39 Setting a Reading List ...... 39 Accessing Your Reading List ...... 40 Creating Tabs for Browsing ...... 40 Creating a New Browsing Window ...... 40 The ® Browser ...... 40 Screen Captures ...... 41 Capturing the Entire Screen ...... 41 Capturing a Specific Area of the Screen ...... 41 ...... 41 Opening Grab ...... 41 Capturing a Selection ...... 42 Capturing a Window ...... 42 Capturing the Entire Screen ...... 42 Capturing a Timed Screen Shot ...... 43 Capturing the Cursor in a Screen Shot ...... 43 ...... 44 Creating a New Note ...... 44 Moving the Note ...... 44 Hiding the Note(s) ...... 44 Deleting a Note ...... 44 The ...... 45 Opening the Calculator ...... 45 Types of Calculators ...... 45 Conversions ...... 45 LaunchpadTM ...... 46 Opening Launchpad ...... 46 Rearranging the Icons ...... 47 Creating and Managing Folders ...... 47 Adding Applications to the Dock ...... 47 Uninstalling Applications from Your ...... 47 Dashboard ...... 48 Launching Dashboard ...... 48 Configuring the Widgets ...... 48 Moving the Widgets ...... 48 Adding Additional Widgets Available with Mountain Lion ...... 48 Removing Widgets from the Dashboard ...... 49 Adding Widgets from the Apple® Website ...... 49 Protecting Confidential Data on the Computer Screen ...... 49 Screen Saver ...... 49 Key Strokes ...... 49 Mission ControlTM ...... 50 Switching to Mission Control Using the Mouse ...... 50 Switching to Mission Control Using Keystrokes ...... 50 Switching to Mission Control Using an Icon ...... 50 Changing the Keystrokes for Mission Control ...... 50 Changing the Hot Corner for Mission Control and the Screen Saver ...... 51 Using Mission Control ...... 51 Adding Desktops in Mission Control ...... 52 Deleting Desktops in Mission Control ...... 52 Navigating Between the Different Desktops ...... 52 Moving an Application to a Different Space ...... 52 FaceTime® ...... 53 Setting Up FaceTime ...... 53 Adding a Contact to FaceTime ...... 54 App StoreTM ...... 54 Accessing the ...... 54 Full Screen ...... 55 and Thesaurus ...... 55 Dictation ...... 56 Setting Up Dictation ...... 56 Using Dictation ...... 57 Text to Speech ...... 57 Setting Up Text to Speech ...... 57 Using Text to Speech ...... 58 Mail ...... 58 Setting Up Your KSU Email ...... 58 Using Mail ...... 60 Using Classic Layout ...... 61 Archiving a Mailbox in Mail ...... 61 ...... 62 Opening the Calendar ...... 62 Setting Up Zimbra® on iCal ...... 62 Selecting Calendars to View ...... 63 Setting an Appointment ...... 63 Setting Up an iTunes® Account Without a Credit Card ...... 63 Usability ...... 65 VoiceOver ...... 65 Speech Recognition ...... 65 Text to Speech ...... 65 Assistive Devices ...... 66 Zoom ...... 66 Adjusting the Display Screen ...... 66 Audio ...... 67 Keyboard ...... 67 Mouse ...... 68 Keyboard ...... 68 Additional Support ...... 68

Introduction The ITS Department is pleased to provide support throughout the Kennesaw State University (KSU) campus to Mac users. This booklet has been developed to help you understand the Mountain Lion® .

You will find that Mountain Lion has many excellent features to help you perform your day-to-day activities. This document addresses these features and explains step-by-step how to make them work for you on your computer. Mastering the objectives in this document will help you be more efficient with the Mac and better enjoy your computer.

Learning Objectives

The learning objectives in this document include:

• Having an understanding of the essential concepts of the Mountain Lion Operating System • Being able to customize the Mac computer • Knowing how to efficiently work with files and folders • Understanding how to effectively use the • Knowing about the various applications that are available with the Mac • Being aware of the usability features on the system • Knowing how to obtain support

Version: March 28, 2013

Turning On Your Mac

Apple® has placed the power button for each computer model in different places. Figure 1 will help you to locate the power button on your Mac.

Computer Type Power Button Location

Mac Mini® Back (top-right corner)

® Front Mac Pro MacBook®, MacBook Air®, Upper-right area of the keyboard

and MacBook Pro®

iMac® Back (bottom-left corner) Figure 1 – Location of the Power Button When you turn on the computer, you will see the Apple logo appear on the screen as it starts.

Turning Off Your Mac

The following instructions explain how to turn off your Mac.

1. Click the Apple logo in the upper-left area of the screen (see Figure 2).

Figure 2 – Apple Logo

7 2. In the menu that appears, click Shut Down (see Figure 3).

Figure 3 – Shut Down 3. The window shown in Figure 4 will appear. If you select the option, Reopen windows when logging back in, all of the windows that are open when you shut down will open automatically the time you start your Mac (This is a new feature with the Mountain Lion operating system). Click the Shut Down button to proceed with turning your computer off.

Figure 4 – Shutting Down

8 Basic Screen Elements

When you interact with the Mountain Lion operating system, it is important to understand the basic screen elements as indicated in Figure 5.

Menu Bar Sound Control

Macintosh Desktop HD Icon

Dock

Figure 5 – Basic Screen Elements

Menu Bar - When you click the various options in the menu bar, a menu will appear with different choices to control the operating system as well as software installed on the computer. The menu will change to reflect the options of the active software. To see the options for the operating system, simply allow your mouse pointer to hover over the desktop and click once.

Desktop - In this area, the various software windows will appear, as well as any items that you have saved to the desktop.

Sound Control - The sound icon appears in the upper-right area of the screen . Simply click the sound icon once and a slider will appear. Move the slider up to increase the volume; move the slider down to decrease the volume.

Macintosh® HD Icon - When you double-click this icon, a window will appear which allows you to see files and folders on your Mac.

Dock - The dock contains icons of commonly used applications on the computer.

9 Opening an Application

The following explains how to open an application on your computer, such as iMovie®:

1. Click the Macintosh HD icon on your desktop (see Figure 6).

Macintosh HD icon

Figure 6 – Macintosh HD icon

2. Click Applications once in the window that appears (see Figure 7).

Figure 7 – Applications 3. All of the applications available on your Mac will appear in the Applications window. To open an application, simply double-click the name of the application. 10 The Application Window

The following explains the various ways to work with a window in Mountain Lion.

Moving a Window To move a window, allow your mouse pointer to hover over the top of the window (see Figure 8). As the arrow hovers over the top of the window, hold your mouse button down; as you move the mouse, the window will relocate on the desktop.

Top of Window

Figure 8 – Top of Window

Resizing a Window To resize a window, allow your mouse pointer to hover over any edge of the window. When a small double-arrow appears (see Figure 9), hold down your mouse button and move your mouse. The window will resize as the mouse moves.

Figure 9 – Resizing a Window 11 Scroll Bars When a window is resized, sometimes there are areas of the window that can’t be seen by the user. Scroll bars (see Figure 10) allow you to view the different areas of the window.

To view different areas of a window by using the scroll bar, follow the steps below.

1. Allow your mouse pointer to hover over a scroll bar (see Figure 10). 2. Then, hold down the mouse button. 3. Move the mouse Up and down or back and forth. As the mouse moves, you will be able to view the different areas of the window.

Scroll Bar

Scroll Bar

Figure 10 – Scroll Bars Buttons

Each window has three buttons (see Figure 11) that help you to control the window. The following describes each button.

Red - When you click the Red button, the window will close. Yellow - When you click the Yellow button, the window will minimize onto the dock. To restore the window, simply click the icon on the dock for the application that has been minimized. Green - Upon clicking the Green button, the window will expand over a large area of the desktop. If the green button is clicked again, the window size will restore down to the original size. Figure 11 – Buttons 12 Working with Multiple Windows

Frequently, when working on your Mac you will have several windows open at the same time (Example: PowerPoint® and Word®). The operating system only allows one window to be active at a time.

If you are working with one window (Word), and you want to select another window (PowerPoint), simply allow your mouse pointer to click anywhere inside that other window (PowerPoint) and it will become active.

The following is a different way to select another window:

1. Hold the down and then begin pressing the Tab key. 2. A window will appear on your screen with icons that show all of the open applications. 3. Press the Tab key until you highlight the application that you want to become active, then release both keys. 4. The application that you selected will become active.

The Menu Options and Multiple Windows

When you select a window, the menu options for that window will appear in the upper-left area of the desktop (see Figure 12). As you select different application windows, you will notice that the menu bar changes.

Figure 12 – The Menu

13 Customizing Your Mac with System Preferences

The Mountain Lion operating system provides you with many features that allow you to customize your Mac. The options that allow you to customize your Mac can be found in System Preferences. The following explains how to open the System Preferences window.

1. With your mouse pointer, click once on the desktop so that you display the operating system menu in the upper-left corner of your screen (see Figure 13).

Figure 13 – The Operating System Menu

2. Click the Apple icon on the menu (see Figure 14).

Figure 14 – Apple icon 3. In the menu that appears, click to select System Preferences. The System Preferences window will appear on your screen (see Figure 15).

Figure 15 – System Preferences 14 The following explains several of the options available in System Preferences that will allow you to customize your Mac.

Resolution

You can adjust the resolution on the screen of your Mac to make the system more usable. When you change the resolution, you may want to make the items on the screen larger so that you can see them more easily. Or, you may want to make everything on your screen smaller so that you will have more area to work with on the display. The following explains how to adjust the resolution.

1. Click the Displays icon (see Figure 16) in the System Preferences window.

Figure 16 – Displays

2. In the window that appears, click the Display tab and then select Scaled (see Figure 17).

1

2

Figure 17 – Display tab

15 3. Click to select the resolution of your choice (see Figure 18). Upon clicking on the resolution, you will see the new display on your screen. When you find a resolution that you are pleased with, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 18 – Resolutions

Changing the Picture on the Desktop

Mountain Lion gives you the option to change the background image on your desktop. The following explains how to make this adjustment.

1. Click the Desktop & Screensaver icon in the System Preferences window (see Figure 19).

Figure 19 – Desktop & Screen Saver Icon

2. In the window that appears, click the Desktop tab (see Figure 20).

Figure 20 – Desktop tab

16 3. Click to select the folder of your choice (see Figure 21) under the Apple category. If you have any images in the Pictures folder (under the Folders category), you may select the Pictures folder instead.

Figure 21 – Select a Folder

4. Then, click to select the image of your choice (see Figure 22). When you find an image that you like, you can click the Red circle in the upper-left area of the window to close System Preferences.

Figure 22 – Select an Image 17 Changing the Screen Saver

You also have the ability to make adjustments to the screen saver on your Mac. The following explains how find a screen saver provided with the Mountain Lion operating system.

1. Click the Desktop & Screensaver icon in the System Preferences window (see Figure 23).

Figure 23 – Desktop & Screen Saver Icon 2. In the window that appears, click the Screen Saver tab (see Figure 24).

Figure 24 – Screen Saver tab

3. Under Slideshows, select the style of your choice. Then, select the Source. Finally, determine when the slide show will begin (see Figure 25). When you find a screen saver that you like, click the Red circle in the upper-left area of the window to close System Preferences.

1

2

3

Figure 25 – Screen Saver options 18 If you want to use your own pictures for your screen saver, follow the instructions below:

1. Click Source (see Figure 26) and select Choose Folder.

Figure 26 – Applying Your Own Screen Saver

2. In the menu that appears, select the folder on your computer that contains your pictures. 3. Click the Choose button. 5. You can close the Desktop & Screen Saver window by clicking the Red circle in the upper-left area of the window to close System Preferences.

Energy Saver

Mountain Lion allows you to control the period of inactivity on your computer before the monitor and computer go into a “sleep” mode. The following explains how to adjust these settings.

1. Click the Energy Saver icon (see Figure 27) in the System Preferences window.

Figure 27 – Energy Saver

19 2. The Energy Saver window will appear. Adjust the two sliders to control when the computer and display go into a sleep mode (see Figure 28). After you have adjusted the settings, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 28 – Energy Saver Sliders

Sound

The following will help you to adjust the Sound settings on your computer.

1. Click the Sound icon in the System Preferences window (see Figure 29).

Figure 29 – Sound Icon

2. The Sound Effects tab (see Figure 30) allows you to select the alert sound. You can also control the alert volume and output volume on this tab.

Figure 30 – Sound Effects tab 20 3. The Output tab allows you to select the device where you will hear your sound (see Figure 31).

Figure 31 – Output tab 4. The Input tab allows you to control which device will be the active microphone (see Figure 32). After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 32 – Input tab 21 Mouse

The following explains how to control your mouse.

1. Click the Mouse icon in the System Preferences (see Figure 33) window.

Figure 33 – Mouse icon

2. The Mouse window will appear. Here, you can adjust the speed of the following items: Tracking, Double-Click, and Scrolling.

If you find that the scrolling on your mouse seems awkward, select Scroll Direction: natural. This will change the direction of scrolling on your mouse.

Figure 34 – Mouse Settings

3. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

22 Keeping Your Mac Secure

The following explains how to keep your Mac secure.

1. Click the Security & Privacy icon in the System Preferences window (see Figure 35).

Figure 35 – Security & Privacy Icon

2. On the General tab, select the option indicated in Figure 36. This will require a password immediately after the sleep mode or the screen saver begins. After selecting the Require Password option, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 36 – Security & Privacy Window

23 Preventing Unauthorized Access To Your Mac

If you leave your computer, it is important to keep your desktop secure while you are away. The following explains how you can lock your screen and re-enter the system with a password.

1. Follow the steps on Page 23, Keeping Your Mac Secure, to be certain that a password is required after the sleep mode or screen saver mode begins (you only need to do this step once). 2. Whenever you leave your computer, press the following keys: CTRL-SHIFT-EJECT (NOTE: The Eject key can be found to the right of the F12 key and above the Delete key on your keyboard). 3. If anyone attempts to access your desktop while you are away, he or she will be required to enter a password. 4. When you return to your Mac, press the Space bar if necessary to display a window on your screen where you can enter your password. 5. Enter your password in the window that appears on your screen and press the Return key.

Files and Folders

The following explains how to work with files and folders. Understanding everything in this section will help you to stay very organized.

Viewing Files and Folders

The following explains how to view files and folders.

1. With your mouse pointer, click the desktop once so that the menu for the operating system is displayed. 2. In the upper-left corner of the screen, in the menu that appears, click Go. 3. In the menu that appears, click All My Files. 4. A window will appear allowing you to view your files and folders (see Figure 37).

Figure 37 – Viewing Files and Folders 24 5. The following are the four ways to view files and folders within the window: Icons, List, Columns, and (see Figure 38).

The instructions in this document are written from the perspective of the Columns view.

Icons Columns

List Cover Flow

Figure 38 – Viewing Files and Folders

6. Under the Favorites category, click to select your username (see Figure 39). This is called your Home folder. Upon selecting your user name, you will see all of your available files and folders appear to the right of your selected folder. This is an excellent place to save your files and create new folders.

Figure 39 – Viewing Files and Folders

25 Creating a Folder

Creating new folders helps to keep you organized. For example, if you are working with a special project or teaching a specific class, you may want to create a folder where similar documents can be located. The following explains how to create a new folder.

1. Click your username to select your Home folder (see Figure 39). 2. From the menu options in the upper-left area of your screen, click File. 3. In the menu that appears, click New Folder. 4. An untitled folder will appear in the window (see Figure 40). Enter a meaningful name for this folder (example: English 101 Docs or Financial Spreadsheets for November).

Figure 40 – Naming a Folder

5. After you have entered the name of the folder, press the Return key once.

Copying Files

It is possible to copy a file from one folder to another folder. The following explains how to perform this function.

1. Click the folder that contains the file to be copied.

26 2. To the right of your folders, you will see a pane containing files (see Figure 41). Allow your mouse pointer to hover over the file to be copied and click the right mouse button once.

Figure 41 – Location of Files for a Selected Folder

3. In the menu that appears, allow your mouse pointer to hover over Copy (“Copy” will be followed by the name of the file. For example, if you were attempting to copy Unit 1 in Figure 41, you would click on the following: Copy “Unit 1”). As your mouse pointer hovers over the file name, click the left mouse button once. 4. Next, click the destination folder. 5. Allow your mouse pointer to hover over the pane to the right of the pane containing the folders (see Figure 42).

Figure 42 – Pane for Files 27 6. As your mouse pointer hovers over this pane, click the right mouse button once. 7. In the menu that appears, click the following with your left mouse button: Paste Item 8. The file will be pasted into the destination folder.

Moving Files

It is possible to move (not copy) a file from one folder to another folder. The following explains how to do this function.

1. Click to select the folder that contains the file to be moved. 2. To the right of your folders, you will see a pane containing files (see Figure 43). Allow your mouse pointer to hover over the file to be moved.

Figure 43 – Location of Files for a Selected Folder

3. As your mouse button hovers over the file to be moved, hold down the left mouse button and begin moving the mouse to drag the file to the destination folder. 4. Allow the file that is being moved and is attached to your mouse pointer to hover over the destination folder. 5. The destination folder will become selected. At this time, release the mouse button and the file will be moved into this new folder.

Renaming Files and Folders

The following explains how to rename files and folders.

1. Allow your mouse pointer to hover over the name of the file to be renamed. 2. Click the left mouse button once. 3. Pause, then click the left mouse button a second time. 4. Type the new name for the file. 5. Press the Return key on your keyboard.

28 Deleting Files and Folders

Files and folders can be deleted by dragging these items to the trash located on the dock. This function is explained in further detail on Page 30 of this document.

Previewing Files

The Mountain Lion operating system gives you the ability to a file before it is opened. The following explains how to preview a file.

1. Click to select the name of the file that you want to preview. 2. Press the Space Bar once. 3. Press the Space Bar again to close the file preview.

Spotlight®

The Spotlight allows you to search for files and folders on your computer. The following explains how to use the Spotlight.

1. Click the Magnifying Glass icon in the upper-right corner of your screen. 2. The Spotlight window will appear. Type the name of the file or folder that you are searching for into the text box and press the Return key. NOTE: If you don’t remember the filename, you can instead enter a keyword contained in the file (Example: Mark Twain). 3. Possible matches will appear on your screen. Click on the file or folder in the list and the item will open on your screen.

The Dock

The dock is a tool that provides you quick and easy access to items frequently used on your Mac (this can include applications, files, and folders). This section explains how to efficiently use the dock.

There is a dividing line on the dock (see Figure 44). Applications are located to the left of the line, while files and folders are located to the right.

Applications are located to Files and folders are located to the left of the line the right of the line

Dividing Line

Figure 44 – The Dividing Line 29 The Trash

One of the icons on the dock is the trash (see Figure 45). When you are finished with files and folders on your computer, you can drag these items to the trash to remove them from your computer. This helps to keep your computer neat and tidy.

Figure 45 – The Trash

To see the contents of the trash, simply click the trash icon on the dock. Upon doing this, a window will appear (see Figure 46) showing you the contents of the trash. If you want to remove an item from the trash so that it is restored to your computer, simply drag it from the Trash window to the desired location on your computer (example: folder or desktop).

To empty the trash so that all contents are removed from your computer forever, simply press the Empty button in the upper-right corner of the Trash window (see Figure 46).

WARNING: Be very careful about emptying the trash. Once you empty the trash, the contents are gone forever and cannot be retrieved.

When you are finished using the Trash window, click the Red circle in the upper-left area of the window so that it will close.

Figure 46 – The Trash Window

30 Finder®

The Finder icon (see Figure 47) on your dock will open the Files and Folders window (see Figure 48).

Files and Folders are covered in detail in the previous chapter.

Figure 47 – Finder

Figure 48 – Files and Folder window Adding Files and Folders to the Dock

Files and folders can be added to the dock. For example, you may want to add a Word document that you will be working on for several days. Then, when you want to access the file, rather than opening several folders to locate it, you instead just click the icon for the file on your dock. Doing this can save you a lot of time.

To add a file to the dock, simply drag the icon from its stored location to the right of the dividing line. Figure 49 shows an example of a Word document that has been placed on the dock.

Figure 49 – Word File on the Dock

31 Adding Applications to the Dock

It is important to understand that not all of the applications on your computer are located on your dock. Instead, the dock contains frequently used applications so that you can quickly open them.

You may want to add an application to the dock; the following explains how to accomplish this task.

1. Click to select the desktop once. 2. In the menu options in the upper-left area of your screen, click Go. 3. Next, click Applications. Here, you will see all of the applications on your computer. 4. Simply drag the icon from the Applications window to the left of the dividing line (see Figure 44) on the dock.

Removing Icons from the Dock

You may find that you have some icons on the dock that you rarely use. If so, you may want to remove these icons from the dock so that the area is clutter-free. Remember that removing an application from the dock does not remove the application from your computer; the application will still be accessible from the Applications folder.

Additionally, removing a file or folder from the dock will not delete that item. It will still be accessible in the place where is it stored on the computer.

The following steps explain how to remove an application from the dock (it is important to perform the three steps below in quick succession).

1. Allow the mouse-pointer to hover over the icon on the dock. 2. Hold down your left mouse button and quickly drag the icon to the desktop, just above the dock (if you see a menu appear over the icon when you perform this action, you are going through these steps too slowly). 3. When you release the mouse button, the icon will disappear.

Rearranging Icons on the Dock

With the exception of Finder and Trash, it is possible to rearrange icons on the dock. To move an icon, follow the steps below.

1. Allow your mouse pointer to hover over the icon to be moved. 2. Hold down the left mouse button and quickly move the icon to its new location (if you see a menu appear over the icon when you perform this action, you are going through these steps too slowly).

32 Customizing the Dock

The following steps will open a window that will allow you to customize your dock.

1. Click the System Preferences icon (see Figure 50) on your dock (if this icon has been deleted from the dock, you can also access System Preferences from the Applications folder).

Figure 50 – System Preferences Icon on the Dock

2. In the System Preferences window, click the Dock icon (see Figure 51).

Figure 51 – Dock Icon

3. The Dock window will appear on your screen. Here, you can customize your dock in many ways including changing the size and position on the screen (see Figure 52). When you have made your selections, click the Red circle in the upper-left area of the window so that it will close.

Figure 52 – Dock Window

33 Opening Programs at Login

If you use a program daily, you can set it to open automatically at login. The following steps explain how to configure automatic open at login.

1. Allow your mouse pointer to hover over the icon. 2. Right-click your mouse button. 3. In the menu that appears, select Options. 4. In the next menu that appears, select Open at Login.

Opening Recently Used Files

For a program such as Word, you can open recently used files from the dock. The following steps explain how to accomplish this task.

1. Allow your mouse pointer to hover over the program icon on the dock. 2. Right-click your mouse button. 3. In the menu that appears, select Open Recent. 4. A window will appear showing you all of the recent files. Click on the file of your choice so that it will appear on your screen.

Saving

When you are working with a program, such as Word, it is important to save your work. The following explains how this is done.

1. From the menu in the upper-left corner of the screen, click File. 2. From the menu options that appear, click Save As. 3. The menu in Figure 53 will appear on the screen. If the triangle indicated in Figure 53 is pointed down, click once so that it points up. This will allow you to see the various folders on your computer that are available.

Figure 53 – Saving

34 4. For Save As, enter a filename (see Step 1 of Figure 54). 5. Then, select the folder where the file will be saved (see Step 2 of Figure 54). 6. Finally, click the Save button (see Step 3 of Figure 54).

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2

3

Figure 54 - Saving

Saving a Copy of a Document

When making changes to a file, you may want to preserve the original. The following steps will allow you to save your open file as a new file.

1. From the menu in the upper-left corner of the screen, click File. 2. From the menu options that appear, click Save As. 3. For Save As, enter a different filename from the original (see Figure 54). 4. Then, select the folder where the file will be saved (see Figure 54). 5. Finally, click the Save button (see Figure 54).

35 Saving to a USB Storage Device

The following explains how to use a USB Storage Device with your Mac.

1. Locate the USB port on your Mac. (Many models have the USB ports on the back of the computer. The wired keyboards have ports on the left and right side of the keyboard). 2. Plug the USB Storage Device into the port on your computer. 3. You will see an icon on your desktop appear indicating that the USB Device is connected to your computer. Double-click this icon to open a window where you can see the contents. 4. From the menu options in the upper-left area of the screen, click Go. 5. In the menu that appears, click All My Files. 6. In the window that appears, click your username. 7. At this point you can drag files/folders between the two windows. 8. When you are finished, click the Red circles in the upper-left corners of both windows that you just opened so that they both close. 9. To properly disconnect the USB Storage Device from the computer, drag the icon on your desktop for the device to the Trash icon on the dock (as you drag towards the Trash, the Trash icon will change into the Eject symbol). 10. Allow your mouse pointer to hover over the Eject symbol and release your mouse button. 11. When the icon for the USB Storage Device no longer appears on your desktop, it is safe to remove the device from your computer.

Figure 55 – A Flash Drive is an Example of a USB Storage Device

36 Printing

While printing appears to be done from each individual application on your Mac, it is actually managed by the Mountain Lion operating system. The following describes how to print on your Mac using Word (each application’s printing options are similar, yet different).

1. From the menu in the upper-left corner of the screen, click File. 2. In the menu that appears, click Print. 3. The Print window will appear on your screen (see Figure 56). a. Select your printer. b. Determine the number of copies you want to print. c. Determine the number of within the document that will print. d. Click the Page Setup button to adjust the Paper Size and Orientation. e. In Figure 56, you see that a preview is available for you. f. When you have everything set correctly, click the Print button.

a

b e c

d

f

Figure 56 – The Print Window 37 Creating PDFs

Mountain Lion gives you the ability to easily create PDFs. The following explains how to create a PDF from an existing document or website.

1. From the application menu, click File in the upper-left corner of the screen. 2. In the menu that appears, click Print. 3. In the window that appears, click the PDF button. 4. In the menu that appears, click the Save as PDF button. 5. In the next window, enter a filename, determine where to save the PDF, and click the Save button.

Force Quit

If an application on your Mac is frozen or not responsive, you can use the Force Quit option to close the program.

The following keys will open the Force Quit window: COMMAND + OPTION + ESC

Upon pressing these buttons, the Force Quit window (see Figure 57) will appear on your screen. Select the program that you want to quit and then press the Force Quit button.

Use Force Quit only if an application is unresponsive and will not close normally. You may lose unsaved work when you Force Quit.

Figure 57 – The Force Quit Window

38 Safari®

The web browser that comes with your Mac is Safari. To open Safari, click the Safari icon (see Figure 58) on the dock or in the Applications folder.

Figure 58 – Safari Icon

Setting the Home Page

The following explains how to set the home page on your Safari browser.

1. From the menu options in the upper-left corner of the screen, click Safari. 2. In the menu that appears, click Preferences. 3. In the window that opens, be certain that you are viewing the General tab (the tabs are at the top of the window). 4. For the Homepage section, enter the address for the website that you want to set. The following website contains excellent links for KSU: https://campus.kennesaw.edu 5. To close this window, click the Red circle in the upper-left area of the window.

Setting a Reading List

The Reading List is a new feature that helps you save webpages that you want to read later. The following describes how to add a website to the Reading List in Safari.

1. Go to the site of your choice (example: www.kennesaw.edu). 2. Click the Show Reading List icon in the upper-left corner of your browser (see Figure 59).

Figure 59 – Safari Reading List

3. A side panel will appear on the left side of your browser. Click the Add Page button.

39 Accessing Your Reading List

The following instructions explain how to access your reading list.

1. Click the Reading List icon in the upper-left corner of the window (see Figure 60).

Figure 60 – Reading List Icon 2. In the window that appears on your screen, you will see the reading list. To go to a specific page, click on the name of the website. 3. To remove a website from the list, follow the instructions below: a. Allow your mouse pointer to hover over the name of the website in the list to be removed. b. You will see an “X” appear on the website button. c. Simply click the “X” to remove the website from the list. 4. To close the Reading List, click the Reading List icon (see Figure 60).

Creating Tabs for Browsing

The following explains how to create tabs in Safari when browsing.

1. From the Safari menu in the upper-left area of the screen, click File. 2. Then, click New Tab. 3. A new tab will appear across the top of your browser (see Figure 61).

Figure 61 – Tabs Creating a New Browsing Window

The following explains how to open a second Safari window when browsing.

1. From the Safari menu in the upper-left area of the screen, click File. 2. Then, click New Window. 3. Another Safari window for browsing will open on your screen.

The Firefox® Browser

The Safari browser is an excellent application to use when you are visiting various websites. However, each computer at Kennesaw State University also has the Firefox browser included as well. If you find that a particular website doesn’t seem to work well with Safari, consider visiting that same website using the Firefox browser. 40 Screen Captures

The Mountain Lion operating system provides you with the ability to capture screen shots. The following explains how to perform this function.

Capturing the Entire Screen

The following explains how to capture the entire screen.

1. Press the following keys: COMMAND + SHIFT + 3 2. You will hear the sound of a camera and the screen shot will appear as an icon on your desktop. 3. Drag this icon into the application of your choice (example: Word).

Capturing a Specific Area of the Screen

The following explains how to capture a specific area of the screen.

1. Press the following keys: COMMAND + SHIFT + 4 2. Your mouse pointer will change from an arrow to a cross. Allow this cross to appear in the upper-left area of the section that you want to capture. 3. Hold down your mouse button and move your mouse button so that you capture the entire area that you want to appear in your screen shot. 4. Release the mouse button. You will hear the sound of a camera and the screen shot will appear as an icon on your desktop. 5. Drag this icon into the application of your choice (example: Word).

Grab

In the previous section of this document (Screen Captures), you learned two ways to capture screen shots. Another way to obtain images on the desktop of your Mac is with a program named Grab, which is included with the Mountain Lion operating system.

Opening Grab

The following explains how to open the Grab software.

1. Click the Finder icon on the dock. 2. A window will appear on your screen allowing you to view the files on your computer. Click the Applications folder. 3. Next, click the Utilities folder. 4. Finally, double-click Grab. You will see the icon for this program appear on your dock (see Figure 62).

Figure 62 – Grab Icon 41 5. Click to select the Grab icon and you will see the Grab menu options appear in the upper-left area of your screen.

Capturing a Selection

The following explains how to capture a selected area using Grab.

1. From the Grab menu in the upper-left area of the screen, click Capture. 2. Next, click Selection. 3. Drag your mouse to capture a specific area of the screen. 4. Click File from the Grab menu options in the upper-left area of the screen. 5. Then, in the menu that appears, click Save to save in the desired location. 6. You can drag this file to an application if desired so that the image appears in the application.

Capturing a Window

The following explains how to capture a specific window using Grab.

1. From the Grab menu in the upper-left area of the screen, click Capture. 2. Next, click Window. 3. Open the window that you want to capture. 4. Then, click the Choose Window button in the Grab window. 5. Click to select the window that you want to capture. 6. Click File from the Grab menu options in the upper-left area of the screen. 7. Then, in the menu that appears, click Save to save in the desired location. 8. You can drag this file to an application if desired so that the image appears in the application.

Capturing the Entire Screen

The following explains how to capture an entire screen using Grab.

1. From the Grab menu in the upper-left area of the screen, click Capture. 2. Next, click Screen. 3. Click once anywhere on the desktop to capture the screen shot (the Grab menu and your cursor will NOT appear in the screen shot). 4. The screen shot will appear on your screen. 5. Click File from the Grab menu options in the upper-left area of the screen. 6. Then, in the menu that appears, click Save to save in the desired location. 7. You can drag this file to an application if desired so that the image appears in the application.

42 Capturing a Timed Screen Shot

With this option, you have a ten second delay before the screen shot is captured. The following explains how to capture a timed screen shot.

1. From the Grab menu in the upper-left area of the screen, click Capture. 2. Next, click Timed Screen. 3. In the Timed Screen Grab window, click the Start Timer button. 4. After ten seconds, the screen shot will be captured. 5. The screen shot will appear on your screen. 6. Click File from the Grab menu options in the upper-left area of the screen. 7. Then, in the menu that appears, click Save to save in the desired location. 8. You can drag this file to an application if desired so that the image appears in the application.

Capturing the Cursor in a Screen Shot

To make your cursor appear in your screen shots, follow the instructions below.

1. From the Grab menu in the upper-left area of the screen, click Grab. 2. In the menu that appears, click Preferences. 3. In the window that appears, click the Pointer option (see Figure 63).

Figure 63 – Pointer Option

4. After making your selection, click the Red circle in the upper-left area of the window to close Preferences.

43 Stickies

The Stickies application is an excellent way to stay organized because it allows you to place reminder on your desktop. The following explains how to use Stickies.

1. Click the Finder icon on the dock. 2. In the window that appears, click the Applications folder. 3. Find the application named Stickies and double-click on it so that it will open.

Creating a New Note

The following explains how to create a new note.

1. From the Stickies menu options in the upper-left corner of the screen, click File. 2. Then, click New Note. 3. A note will appear on your desktop. 4. At this point, you can type text on the note. Use the menu options and Font to enhance the note.

You can add additional notes to your desktop by following the four steps above.

Moving the Note

The following explains how to move the note.

1. Click on the note to select the note to be moved. 2. Allow your mouse pointer to hover over the top of the note so that your cursor appears as an arrow. 3. Hold down your left mouse button and move the note to the desired location.

Hiding the Note(s)

The following explains how to hide all the note(s) displayed on your desktop.

1. From the Stickies menu option in the upper-left corner of your screen, click Stickies. 2. In the menu that appears, click Quit Stickies.

**Follow Steps 1-3 at the top of this page to see the notes again.

Deleting a Note

The following explains how to delete one note.

1. Click to select the note to be deleted. 2. From the Stickies menu option in the upper-left corner of the screen, click File. 3. Click Close. 4. You will be given the option to save the note. If you want to save the note, enter a filename, select the destination, and click Save. Otherwise, click Don’t Save. 44 The Calculator

The calculator is a great tool for you to use that is available with the Mountain Lion operating system. The following explains how to use this tool.

Opening the Calculator

The following explains how to open the calculator.

1. Click the Finder icon on the dock. 2. In the window that appears, click Applications. 3. From the list of available applications, click Calculator. 4. The calculator will appear on your desktop (see Figure 64).

Types of Calculators Figure 64 – The Calculator

The following explains how to change the type of calculator that you are using.

1. From the Calculator menu in the upper-left area of the screen, click View. 2. In the menu that appears, you will have the following choices: Basic, Scientific, and Programmer. 3. Select the option of your choice.

Conversions

The following explains how to do conversions on the calculator.

1. Select one of the following calculator types: Basic or Scientific 2. Enter the number that you want to convert into the calculator. 3. From the menu options in the upper-left area of the screen, click Convert. 4. In the menu that appears, choose the type of conversion that you would like to perform. 5. In the menu that appears, set the From and To categories. 6. Click the Convert button.

45 Launchpad®

Launchpad has been developed to give you access to all of the programs on your computer. The following explains how to use this application.

Opening Launchpad

The following explains how to open Launchpad.

1. Click the Launchpad icon on the dock or in the Applications folder (see Figure 65).

Figure 65 – Launchpad Icon 2. Icons for the applications on your computer will appear on the screen (see Figure 66). There will likely be more than one page of applications. The different pages of Applications are represented by small circles just above the dock (see the red rectangle in Figure 66 to locate these circles). Click the different circles to view the different pages.

Figure 66 – Icons in Launchpad

46 Rearranging the Icons

The following explains how to rearrange the icons in Launchpad.

1. To move an icon, allow your mouse pointer to hover over the icon. 2. As your mouse hovers over the icon, hold down the left mouse button and drag the icon to the new location. 3. If you want to take the icon to another page, simply drag the icon to the edge of the screen in the direction of the new page. After a short moment, the screen view will change and the icon can be placed on the new page.

Creating and Managing Folders

Folders within Launchpad will help to keep you organized. The following explains how to create folders.

1. To create a folder, drag one icon on top of the other. 2. A folder will be created. If you want to change the name of the folder, simply click on the text in the upper-left area of the folder and enter the new name. 3. To exit the folder, click with your mouse pointer one time outside of the folder. 4. To open a folder, simply click on the folder icon. 5. If you want to remove an icon from the folder, simply drag the icon out of the folder and place it with the other icons in the location of your choice.

Adding Applications to the Dock

Applications can be added to the dock within Launchpad. To do this, simply drag the icon to the dock and it will be added.

Uninstalling an Application from Your Computer

The following explains how to uninstall an App from your computer using Launchpad. NOTE: This method will only allow Apps that you obtained from the to be deleted.

1. In Launchpad, allow your mouse pointer to hover over one of the icons. 2. Press and hold down your left mouse button. As you do this, the icons will begin to wiggle. When the wiggling starts, you can release the mouse button. 3. Any application that you added from the Mac App Store will have an “X” on the icon. 4. To remove the application, simply click the “X” once. 5. To return to normal mode and stop the wiggling of the icons, press the Escape key on your keyboard.

47 Dashboard

There are many useful tools within the Dashboard of Mountain Lion. The following explains how to use the Dashboard on your Mac.

Launching Dashboard

The following explains how to launch Dashboard.

1. Click the Dashboard icon on the dock or in the Applications folder (see Figure 67).

Figure 67 – Dashboard Icon

2. The Dashboard will appear on your screen. Upon entering the , you will see the various Widgets on your screen. 3. To exit the Dashboard, press the Escape key on your keyboard.

Configuring the Widgets

Some of the Widgets can be configured. The following explains how to configure a Widget.

1. To configure a Widget, allow your mouse pointer to hover over the Widget. 2. If the Widget can be configured, a small “i” will appear on the Widget in the bottom-right corner. 3. Allow your mouse pointer to click on the small “i” and you will see the various options appear on your screen allowing you to configure the Widget. 4. When you are finished, click the Done button.

Moving the Widgets

The Widgets on your Dashboard can also be moved. The following explains how to move a Widget.

1. Allow your mouse pointer to hover over the Widget. 2. As you press down the left mouse button, move the Widget to the desired location.

Adding Additional Widgets Available with Mountain Lion

The following explains how to add additional Widgets to the Dashboard.

1. Inside the Dashboard, click the “+” symbol in the lower-left area of the screen. 2. A window will appear containing other Widgets that you can add to the Dashboard. 3. To add a Widget to the Dashboard, click the icon. 48 Removing Widgets from the Dashboard

To remove a Widget from the Dashboard, follow the steps below.

1. Inside the Dashboard, click the “-” symbol in the lower-left area of the screen. 2. Each Widget will now display an “X” in the upper-left area of the Widget icon. 3. Click the “X” and the Widget will be removed from the Dashboard. 4. Click the “-“ symbol in the lower-left area of the screen again to remove the “X” symbol from the other widgets.

Adding Widgets from the Apple Website

The Apple website contains additional Widgets that can be downloaded to your computer. The following explains how to locate this website.

1. Inside the Dashboard, click the “+” symbol in the lower-left area of the screen. 2. In the lower-left area of the screen, click the More Widgets button. 3. You will be taken to the Apple website where you can browse and download the Widgets of your choice.

Protecting Confidential Data on the Computer Screen

Faculty and staff members at Kennesaw State University frequently work with confidential information on their computer screens. It is important to quickly have the ability to hide this data in the event that someone approaches your work area that is not authorized to view this information. The following explains how to quickly clear your screen when necessary.

Screen Saver

When you move your mouse pointer to a designated corner of the screen and allow it to rest there for a short moment, the screen saver will become active.

The corner where you rest your mouse is called a Hot Corner. Page 51 explains how to set a hot corner on your Mac for the screen saver.

Key Strokes

The following key strokes will clear your desktop: fn + F11

The same key strokes will return all of the applications to your screen.

49 Mission ControlTM

The Mission Control feature is a great way to keep your desktop organized, especially if you are working on several tasks at the same time and require the use of multiple applications. The following explains how to use Mission Control.

Switching to Mission Control Using the Mouse

By default, your Mac can switch to Mission Control by moving and parking the mouse pointer in a designated corner of the screen, also called a Hot corner. To leave Mission Control, again move your mouse pointer to the designated corner of the screen. Page 51 explains how to set a hot corner on your Mac for Mission Control.

Switching to Mission Control Using Keystrokes By default, your Mac can switch to Mission Control by the following keystrokes: CONTROL + (the upwards pointing arrow is in a cluster of four arrows on the keyboard).

Press the Escape key in the upper-left corner of your keyboard to exit Mission Control.

Switching to Mission Control Using an Icon You can also switch to Mission Control by clicking on the Mission Control icon on your dock or in the applications folder (see Figure 68).

Figure 68 – Mission Control Icon Changing the Keystrokes for Mission Control

The following explains how to change the keystrokes to go to Mission Control.

1. Click the System Preferences icon on your dock or in the Applications folder. 2. Next, click Mission Control, under the Personal category. 3. In the Mission Control window that appears, you can change the keystrokes that will open this feature (see Figure 69). 4. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 69 – Setting the Keystroke for Mission Control 50 Changing the Hot Corner for Mission Control and the Screen Saver

The following explains how to change the Hot Corners to go to Mission Control and the Screen Saver.

1. Click the System Preferences icon on your dock or in the Applications folder. 2. Next, click Mission Control, under the Personal category. 3. In the Mission Control window that appears, click on the Hot Corners button in the lower-left area of the window. 4. In the window that appears, you can adjust the Hot Corners on your Mac. 5. When finished, click the OK button. 6. Then, click the Red circle in the upper-left area of the window to close System Preferences.

Using Mission Control

The following explains how to use Mission Control.

When you enter into Mission Control, you can create desktops across the top of your screen. You can then click to select the active desktop. You also have access to the Dashboard in Mission Control (see Figure 70).

Figure 70 – Four Desktops Created in Mission Control and the Dashboard at the Top of the Screen

For example, you may have Word open in Desktop 1 and Excel® open in Desktop 3. You could go into Mission Control and click on Desktop 1. When you leave Mission Control, you could work in Word. Then, to get to Excel, you would go back into Mission Control and select Desktop 3. Upon leaving Mission Control, you would be able to work in Excel. 51 Adding Desktops in Mission Control

The following explains how to add a Desktop in Mission Control.

1. Go into Mission Control. 2. Allow your mouse pointer to move to the upper-right corner of the screen. 3. A “+” will appear in the upper-right area of the screen. 4. Click this “+” once and a desktop will be added. 5. Create as many desktops as you wish.

Deleting Desktops in Mission Control

The following explains how to delete a Desktop in Mission Control.

1. Go into Mission Control. 2. Allow your mouse pointer to hover over any of the non-active desktops in the upper area of the screen. 3. As your mouse pointer hovers over a desktop, an “X” will appear in the upper-left area of the icon representing the desktop. 4. Click this “X” once and the desktop will be deleted.

Navigating Between the Different Desktops

The following explains how to navigate between the different desktops when working outside of Mission Control.

1. Control + (The arrow can be found in a cluster of four arrows. This will move you one desktop to the right). 2. Control + (This will move you one desktop to the left). 3. Press Control + the number of the desktop you want to go to. For example, Control + 3 will take you to Desktop 3.

Moving an Application to a Different Space

The following explains how to move an application to a different desktop when working outside of Mission Control.

1. Allow your mouse pointer to hover over the top area of the window for the application to be moved. As you do this, hold down your left mouse button. 2. As you hold down your mouse button, move your window to the left or right edge of the screen. 3. As you push the application to either the right or left edge of the screen, eventually this will cause the window to move to the next desktop.

52 FaceTime®

FaceTime allows you to have video calls with other Mac users. The following explains how to use FaceTime. This application requires a camera to be attached to your computer. It also requires that you have an Apple ID. Please see Page 63 of this document to learn how to create an Apple ID.

Figure 71 – FaceTime Icon Setting Up FaceTime

The following explains how to set up FaceTime.

1. Click the FaceTime icon on your dock or in the Applications folder (see Figure 71). 2. In the window that appears, sign-in with your Apple ID and password. 3. At this point, you are ready to use FaceTime.

External Computer Camera

53 Adding a Contact to FaceTime

The following explains how to add a contact to FaceTime.

1. In the bottom-right corner of the FaceTime window, click . 2. Next, click the “+” symbol in the upper-right area of the FaceTime window. 3. Enter the contact information and click the Done button.

You can call others by clicking on the various entries from your contact list.

SM App Store The App Store allows you to download various software applications to your computer. Some of the applications are free, while others cost money. The following explains how to use the App Store.

Accessing the App Store

The following explains how to access the App Store.

1. Click the App Store icon on the dock or in your Applications folder (see Figure 72).

Figure 72 – App Store Icon

2. The App Store window will appear on your screen. 3. Click Sign In and enter your Apple ID and password (if you don’t have an Apple ID, see page 63 to learn how to create an account). 4. After you have signed in, you can begin to download applications. Use the search tool (see Figure 73) in the upper-right corner of the screen to locate Apps (for example, if you want to find a calculator, enter Calculator in the search).

Figure 73 – Search Tool

5. If you see an App that you are interested in downloading, click the name of the App to learn more about the software. 6. After reading information about the App, if you want to purchase the item, click the button that contains the price. Sometimes the price is Free. Paid apps will be charged to your iTunes account. 7. Then, click the green Install App button. 8. The app will be installed onto your computer.

54 Full Screen

The Mountain Lion operating system gives you the ability to run some programs so that they display in the entire screen. The following explains how to use this feature.

NOTE: Not all programs are capable of being displayed in the full screen.

1. In the upper-left area of the screen, click View. 2. Next, click Full Screen (if this option is not found in the menu, you are working with a program that doesn’t have this capability). 3. The program will appear in the entire screen. 4. To exit Full Screen, allow your mouse pointer to hover at the top of the screen. In the upper-right area of the screen, an icon will appear with two arrows pointing at each other. Click this icon once.

Dictionary and Thesaurus

The Mountain Lion operating system has a dictionary and thesaurus available for you to use as you do your day-to-day activities on your Mac. The following explains how to locate and use this feature.

1. Click Dictionary in the Applications folder. 2. The dictionary will appear on your screen. 3. Type the name of the word that you are searching for in the search box (see Figure 74). 4. The results of the search will appear on your screen. 5. To switch to the Thesaurus, simply click the Thesaurus button (see Figure 74).

Search Box

Figure 74 – Dictionary and Thesaurus 55 Dictation

Your Mac gives you the ability to speak to the system. The following explains how to set up and use this feature.

Setting Up Dictation

The following explains how to set up Dictation.

1. Open System Preferences from the dock or in the Applications folder. 2. Under the System category, click Dictation & Speech. a. In the Dictation & Speech window, click the Dictation tab near the top of the window (see Figure 75). b. Set Dictation to On (see Figure 75). c. In the window that appears, select Enable Dictation. d. Next, select your active microphone (see Figure 75). e. The default shortcut is the . You can change this in this if you wish. f. Select the Language as desired. 3. To close the window, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 75 – Dictation Settings

56 Using Dictation

The following explains how to use the Dictation tool.

1. Open the application of your choice (example: word processing application). 2. Press the Shortcut key that was set in Figure 75. 3. The microphone icon will appear on your screen. At this point, you can begin speaking. Press the Done button when you are finished.

NOTE: The text will not appear on your screen until you press the Done button. Text to Speech

The Text to Speech feature allows your Mac to read text on the screen to you.

Setting Up Text to Speech

The following explains how to setup the Text to Speech feature.

1. Click the System Preferences icon on your dock or in your Applications folder. 2. Next, click the Dictation & Speech icon. a. Click the Text to Speech button (see Figure 76). b. Determine the System Voice. c. Determine the Speaking Rate for the computer voice. d. Click the Play button to test the settings for the computer voice. 3. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

a

b c d

Figure 76 – Text to Speech Settings 57 Using Text to Speech

The following explains how to use Text to Speech.

1. Open the TextEdit application in your Applications folder. 2. Type or paste the text that you want the computer to read to you into the window. 3. From the menu options in the upper-left corner of the screen, click Edit. 4. Then, click Speech. 5. Finally, click Start Speaking. If you want the system to stop reading, click Stop Reading.

Mail

Viewing your KSU email through the Safari web browser is an excellent way to check your email. Another way that Mac users can check their email is with the program Mail, which is included with the Mountain Lion operating system. Mail allows you to connect your computer directly to email accounts, such as the Zimbra system used by KSU. The following instructions explain how to connect the program Mail with your KSU Zimbra account.

Setting Up Your KSU Email

The following instructions explain how to set up Mail on your Mac so that you can check your KSU email.

1. Click the Mail icon on the dock or in the Applications folder to open the Mail program (see Figure 77).

Figure 77 – Mail 2. The Welcome to Mail window will appear. If, instead, your Mail actually opens, you don’t need to set up an account. You can proceed to Page 60 where instructions are provided for using Mail. Otherwise, enter your name, email address, and password (see Figure 78). Then, click the Continue button.

Figure 78 – Mail 58 3. For the Incoming Mail information, enter the following information (see Figure 79):

Account Type: IMAP Description: Zimbra Incoming Mail Server: email.kennesaw.edu User Name: Enter Your NET ID Here Password: Enter Your Password Here

Figure 79 – Setting Up Mail

4. Enter the following for Outgoing Mail Server (see Figure 80):

Outgoing Mail Server: zmta1.kennesaw.edu Use only this server: Select this option

User Authentication: Select this option and enter your Net ID and Password

Figure 80 – Setting Up Mail

When you are finished, press the Continue button.

59 5. In the next screen that appears, you will see the Account Summary (see Figure 81). Click the Create button to continue.

Figure 81 – Setting Up Mail

Using Mail

The following explains how to use Mail on your Mac.

1. Click the Mail icon on the dock or in your Applications folder to open Mail (see Figure 82).

Figure 82 – Mail

2. To create a new message, click the New Message icon at the top of the Mail window (see Figure 83).

Figure 83 – New Message Icon

60 3. A window will appear where you can compose your message. When you are finished and you are ready to send the message, click the Send icon (see Figure 84).

Figure 84 – Send Icon

4. The left side of the window contains various in your Inbox. Select these messages and you can read the contents on the right side of the window. 5. To delete a message from your Inbox, select the message and press the Trash icon (see Figure 85).

Figure 85 – Trash Icon

Using Classic Layout

If you are more comfortable with the Classic Layout of Mail, which was used in previous versions, the following explains how to switch the view.

1. From the menu options in the upper-left area of the screen, click Mail. 2. In the menu that appears, click Preferences. 3. In the window that appears, select Viewing (see Figure 86).

Figure 86 – Viewing

4. At the top of the Viewing window, select Use Classic Layout. 5. Click the Red circle in the upper-left area of the window so that it will close.

Archiving a Mailbox in Mail

The following explains how to archive a mailbox in Mail.

1. If you don’t see the various mailboxes (Inbox, Trash, Drafts, etc.) on the left side of your window when your email is open, select View from the Mail menu options in the upper-left area of the screen. Then, select Show Mailbox List.

61 2. Next, click Mailbox from the Mail menu options in the upper-left area of the screen. Then, select New Mailbox. 3. In the next window that appears, for Location, click the arrow and select On My Mac. 4. For Name, type a meaningful name that you can remember. It is recommended to use a name similar to the folder being archived. For example, if you are archiving your inbox, using the name Archived Inbox might avoid confusion. 5. Click the OK button. 6. On the left-side of the Mail window, you will see a category named On My Mac. Under this category, you will see the folder that you created in Step 4. You can now drag emails from the mailbox to the folder that you just created. This will MOVE (not copy) the emails from the server to the folder.

Calendar

The Calendar allows you to maintain your Zimbra calendar on your Mac.

Opening the Calendar

The following explains how to open the Calendar.

1. Click the Calendar icon on the dock or in the Systems Figure 87 – Calendar Preferences folder (see Figure 87). 2. The Calendar will open on your computer.

Setting Up Zimbra on the Calendar

The following explains how to set up your Zimbra calendar using the Calendar tool on your Mac.

1. From the Calendar menu options in the upper-left area of the screen, click Calendar. 2. In the menu that appears, click Preferences. 3. The General window will open. In the upper-left area of this window, click the Accounts button. 4. Click the “+” symbol near the lower-left area of the window. 5. For Account Type, select CalDAV. 6. For User Name enter your Net ID. 7. For Password, enter your KSU password. 8. For Server Address, enter the following: email.kennesaw.edu 9. Click the Create button at the bottom-right area of the window. 10. To close the window, click the Red circle in the upper-left area of the window. 11. iCal will update and then populate throughout the calendar.

62 Selecting Calendars to View

The following explains how to select calendars.

1. Click the Calendars button in the upper-left area of the Calendar window. 2. A window will appear on your screen. Select the calendars that you want to view in Calendar.

Setting an Appointment

The following explains how to set an appointment in the Calendar.

1. In Calendar, click the “+” symbol in the upper-left area of the screen. 2. A text box will appear in the window. Enter the name of the event in this window. Then, press the Return key. 3. A window will appear on the screen requesting information about the event (date, time, etc.). Enter all of the information into the window and click the Done button.

Setting Up an iTunes® Account Without a Credit Card

The following explains how to set up an iTunes account without a credit card. Establishing an iTunes account will give you an Apple ID, which will allow you to purchase Apps for your computer.

1. Open the iTunes software on your computer by clicking the iTunes icon on the dock or in the Applications folder (see Figure 88).

Figure 88 – iTunes Icon

2. In the right area of the window, click iTunes Store. 3. Allow your mouse pointer to hover over App Store in the top-center area of the iTunes window (see Figure 89). As you do this, a small arrow will appear next to App Store; click this arrow once.

Figure 89 – App Store

63 4. A menu will appear on the screen. Select the category of your choice from the menu. 5. Search to find an app that is “free”. Click on the name of this free app. 6. You will be transferred to a page that will describe in detail the app that you are going to “purchase” for free. To “purchase” this app, click the Free button directly underneath the name and icon of the app (see Figure 90).

Figure 90 – Free App Button

7. In the window that appears, click the Create Apple ID button. 8. The Welcome to the iTunes Store window will appear within iTunes. Click the Continue button in the lower-right area of the window. 9. The Terms and Conditions and Apple Privacy Policy will appear in the iTunes window next. After you have read this information, select I have read and agree to these terms and conditions in the lower-right area of the window. Then, click the Agree button. 10. The Apple ID Details will appear in iTunes next. Enter the requested information (email, password, etc.) and click the Continue button in the lower-right area of the window. 11. For the method of payment, select None (see Figure 91). Then, enter your name and address information.

Figure 91 – Select None for Method of Payment

12. The Verify Your Account window will appear within iTunes. Click the Done button. 13. Open your email. In the email, you will see a link that you can click to verify the account. Click on this link. 14. In the iTunes window, enter your Email and Password (NOTE: Your Apple ID is the email that you provided to Apple. Be certain to enter the entire email address). Enter other information as requested on the site. 15. In iTunes, a window will appear indicating that your iTunes account was successfully created. Click the Done button in the lower-right area of the window to proceed.

iTunes gift cards can be purchased for various amounts from local area retail stores. You can use these gift cards to make purchases within your iTunes account.

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Usability

The following explains the various usability features available with the Mountain Lion operating system.

VoiceOver

When you use the VoiceOver tool, your Mac will talk to you and describe to you what is happening on your desktop. This is an excellent tool for people who have visual impairments. The following explains how to turn on this feature.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 92).

Figure 92 – System Preferences Icon

2. In the System Preferences window, click Accessibility. 3. Click VoiceOver in the left panel. 4. Select Enable VoiceOver. 5. Click the Open VoiceOver Training button for more information about how to use this tool. 6. To turn VoiceOver off, click to de-select Enable VoiceOver. 7. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Dictation

Another excellent tool for usability is Dictation. This tool will allow you to give voice commands to your Mac. To learn more about this tool, please see page 56 of this document.

Text to Speech

The Text to Speech feature allows your Mac to read text on the screen to you. To learn more about this feature, please see pages 57 of this document.

65 Assistive Devices

The following explains how to enable access for an assistive device (alternative keyboards, trackballs, electronic pointing devices, etc.) on your Mac.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 93).

Figure 93 – System Preferences Icon

2. In the System Preferences window, click Accessibility. 3. At the bottom-left area of the window, select Enable access for assistive devices. 4. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Zoom

Visual adjustments can be made to your Mac, which can help with usability. The following explains how to use the Zoom feature.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 93). 2. In the System Preferences window, click Accessibility. 3. In the left panel, select Zoom. 4. Set the zoom options as desired. 5. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Adjusting the Display Screen

The following explains how to adjust the display screen.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 93). 2. In the System Preferences window, click Accessibility. 3. Select the Display option from the left panel. 4. Set the Display options as desired. 5. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

66 Audio

The following describes the audio features on your Mac for usability.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 93). 2. In the System Preferences window, click Accessibility. 3. Select the Audio from the left panel. 4. You will have the option to Flash the screen when an alert sound occurs (see Figure 94). 5. You will also have the option to Play stereo audio as mono (see Figure 94). 6. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 94 – Hearing Preferences Keyboard

The following explains how to access the keyboard functions for usability.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 93). 2. In the System Preferences window, click Accessibility. 3. Select Keyboard in the left panel. 4. In this window, you can control the Sticky keys and the Slow keys (see Figure 95). 5. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 95 – Keyboard Preferences 67 Mouse

The Mac has features that can adjust the Mouse, providing for usability. The following explains how to locate these features.

1. Click the System Preferences icon on the dock or in the Applications folder (see Figure 93). 2. In the System Preferences window, click Accessibility. 3. Select Mouse & Trackpad in the left panel. 4. A window will appear providing you with several features to make the mouse more usable (see Figure 96). 5. After making your selection, click the Red circle in the upper-left area of the window to close System Preferences.

Figure 96 – Keyboard Preferences Keyboard Shortcuts

Using keyboard shortcuts can be a very efficient way to work on your Mac. The following link will take you to the Apple website where you can see the available shortcuts: http://support.apple.com/kb/HT1343

Additional Support

If you have questions that arise as you explore your Mac, the ITS department at KSU has a service desk that will provide you with technical support. The KSU Service Desk may be contacted in the following ways:

Faculty/Staff: 470-578-6999 Students: 470-578-3555 Email: [email protected]

Additional information about the KSU Service Desk can be found at the following website: uits.kennesaw.edu

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