Fincantieri Bay Shipbuilding in Sturgeon Bay Wisconsin

DEPARTMENT OF PROCUREMENT SERVICES NON-COMPETTTTVE REVTEW BOARD (NCRB) AppLtCAT|ON

Complete this cover form and the Non-Competitive Procurement Application Worksheet in detail. Refer to the page entitled "lnstructions for Non-Competitive Procurement Application" for completing this application in accordance with its policy regarding NCRB. Complete "othe/' subject area if additional information is needed. Subject areas must be fully completed and responses merely referencing attachments will not be accepted and will be immediately rejected.

ame Telephone Signature of Application Mark O'Malley 312-747-3700 1,4Ã'q Email Contract Liaison Telephone

Felicia RAwlings fel icia. rawl i n gs@cityofch i 312-745-0581

List Name of NGRB Mark O'Malley- DWM Virgilio Silva - DWM Richard Frizelis - DWM Felicia Rawlings - DWM Margarita Alvarez - DWM

Request NGRB review be conducted for the product(s) and/or service(s) described herein Company: Fincantieri BayShipbuilding Phone: Email: Julie G. Koch 920-746-3392 julie. [email protected] Project Description: Five (5) year regulatory ins on and replacement of the main engine aboard the DWM tugboat James J. Versluis This is a request for: I New Gontract ! Amendment / Modification Contract Tvpe Tvpe of Modification

I elanket Agreement Term: QQ (# of mo) n Time Extension ! Vendor Limit Increase ! Scope Ghange ! Standard Agreement Contract Number:_ Specification Number: A/ Modification Number: h

roval Recom ed roval I -¡o -lu E 41tt N r DATE

(FOR NCRS USE ONrY) Rejected .-[ I Recommend npproval/oate' 1 - l0 L Return to Department/Date: _ Rejected/Date: 1-À3-t6 DATE

Page I of 7 April2013 DEPARTMENT OF PROCUREMENT SERVICES NON,COMpETtTtVE REVTEW BOARD (NCRB) AppLtCATION JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET

All applicable information on this worksheet must be addressed using each question found on the "lnstructions for Non- Competitive Procurement Application" in this application.

Justification for Non-Competitive Procurement Worksheet

PROCUREMENT HISTORY 1. Describe the requirement and how it evolved from initial planning to its present status The requirement is for a five (5) year purchase order for dry-dock inspection of the tugboat James. J. Versluis that includes, repairs, maintenance, and replacement of the main engine aboard the tugboat The American Bureau of Shipping and the United States Coast Guard a have a mandated five (5) years inspection maintenance requirement that reguire commercial vessels to have the underwater hull inspected. The James J. Versluis is an 83-foot tugboat official registration number 274924, Class Number 5702867 built in 1957 at the Fincantieri Bay Shipbuilding in Sturgeon Bay Wisconsin. lt is owned by the Chicago Department of Water Management (DWM) and used to access the existing water intake cribs in Lake Michigan serving the two DWM drinking water treatment facilities. The Versluis is normally docked at the Jurdine Water Purification Plant (JWPP) located at 1000 E. Ohio St. Chicago lllinois.

2. ls this a first time requirement or a continuation of previous procurement from the same source?

No, this is not the first time requirement, but the American Bureau of Shipping and the United States Coast Guard has inspection and maintenance requirements that require commercial vessels to have the underwater hull inspected and maintained every five (5) years. lf so, explain the procurement history:

1011512013 - PO 28343 Spec 1 16482 - Value $847,397 811512008 - PO 17956 Spec 59743 - Value $250,000 512512004 - PO 3502 Spec 14772 - Value $333,608 813111998 - C026979 Spec C959970004 Value $223,354

3. Explain attempts made to competitively bid the requirement (attach copy of sources contacted.) Fincantieri Bay Shipbuilding is the original builder of the vessel in 1957 and owns the blueprint, rights, and technical specification of the vessel. Fincantieri Bay Shipbuilding also has completed most of the major upgrades to the vessel during the past four dry docking periods. Should another company be awarded the contract: Plans and specifications would need to be forwarded to other companies if allowed by Fincantieri Bay Shipbuilding and security concerns would also arise. Fincantieri Bay Shipbuilding and its subsidiaries are Department of Defense approved contractors and have set security protocols in place by the Department of Defense, the only ones on the Great Lakes. The facility at Fincantieri Bay Shipbuilding has 24 hour security.

Page2ofT April 2013 DEPARTMENT OF PROCUREMENT SERVICES NON-COMPETIT|VE REVTEW BOARD (NCRB) AppLtCATtON JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET

4. Describe in detail all research done to find other sources; list other cities, companies in the industry, professional organizations contacted. List periodicals and other publications used as references. Since Bay Shipbuilding is the original builder for the vessel and owns the blueprints, rights, and technical specification of the vessel, and is the sole source for the tugboat James J. Versluis, there are no more sources available at this time. DWM also, contacted lllinois Marine towing that operates a small tug repair facility in Lemont ll., and also Chicago Dry-dock in Chicago, and received no responses, (see attached)

5. Explain future procurement objectives. ls this a one-time request or will future requests be made for doing business with the same source? Since Bay Shipbuilding is the original builder of the vesseland owns the blueprint, rights, and technicalspecification of the vessel, and is the sole source for the tugboat James J. Versluis, DWM feels that future request will continue.

6. Explain whether or not future competitive bidding is possible. lf not, explain in detail. Since Bay Shipbuilding holds and owns the blue prints, rights and technicalspecification of the vessel, and also has the closest full service shipyard on Lake Michigan with a full complement of professional trades at Sturgeon Bay Wisconsin and is the exclusive contractor for the five (5) year regulatory dry docking, DWM is unable to competitively bid for the tugboat James J. Versluis. n esrn¡nrED cosr 1. What is the estimated cost for this requirement or for each contract, if multiple awards are contemplated? What is the funding source? The estimated cost is $2,583,340.00

What is the funding source?

The funding is: 01 6-0200-0882020-0 162-W004-220162

2. What is the estimated cost by fiscal year?

Funding allocation by year is approximately $861 ,1 13,33/year

3. Explain the basis for estimating the cost and what assumptions were made and/or data used (i.e., budgeted amount, previous contract price, current catalog or cost proposal from firms solicited, engineering or in-house estimates, etc.)

The cost estimates for the project is developed from initial discussions with Bay Shipbuilding and also based on previous vessel dry-docking experiences with attention to maintenance costs lrom 2012 contract updated for inflation As the constructor of the vessel, Bay Shipbuilding Co. in Sturgeon Bay Wisconsin has considerable investment in the original design documents, the dry-dock facilities, specialized trade employees, and special equipment required to perform the work.

No price negotiation has occurred to date. After the Non-competitive Review Board has been approved, the price will be negotiated.

Page 3 of 7 April 20'13 DEPARTMENT OF PROCUREMENT SERVICES N0N.COMPETTTTVE REVTEW BoARD (NCRB) AppL|CAT|ON JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET

The estimated cost is reasonable because it is based on previous similar work and on actual vendor equipment costs. Milestone payments will be required at key points through this project. Progress payments would include when engineering and design is completed, purchase of major components, dry-docking reservation, start of work, midpoint of work completed, and final payment upon delivery of vessel back to owners.

4. Explain whether the proposed Contractor or the City has a substantial dollar investment in original design, tooling or other factors which would be duplicated at City expense if another source was considered. Describe cost savings or other measurable benefits to the City which may be achieved. Bay Shipbuilding is the original builder of the vessel in 1957 and owns the blueprints, right, and technical specification of the vessel. Bay Shipbuilding also has completed most of the major upgrades to the vessel during the past four dry docking periods. The facility at Bay Shipbuilding has the capacity to do the vessel repairs and modification without needing to bring in outside resources. The facility has the proper dry-docks and crane capacity to complete all of the necessary work. Describe cost savings or other measurable benefits to the City which may be achieved. Bay Shipbuilding is the closest full service shipyard to Chicago. As such travel time to Sturgeon Bay Wl. ls approximately 16 hours by water and 4 lz hours by land. lf additional suppliers or space equipment from the DWM is needed to be brought up to the ship yard it would not incur excessive transportation cost. Also, Shipyard facilities located farther away would require additional crew to make the voyage to comply with legal requirements of the United States Coast Guard. As the vessel is designed there is limited space for crew accommodations, we have two bunks for four people. We would also reguire vessel captains with specific pilotage for certain routes depending on the location of the proposed ship repair facility, this would be a significant additional cost to the DWM. With current United States Coast Guard security requirements the vessel would not be allowed to stop and tie up at facilities along the route to the ship repair facility without prior approval and significant additional costs.

5. Explain what negotiation of price has occurred or will occur. DWM feels that estimated cost is deemed reasonable because it is based on previous similar work and on actual vendor equipment costs for the five (5) year regulatory inspection dry-docking, maintenance, and replacement of the main engine aboard the DWM tugboat James J. Versluis. Milestone payments will be required at key points through this project. Progress payments would include when engineering and design is completed, purchase of major components, dry-docking reservation, start of work, midpoint of work completed, and final payment upon delivery of vessel back to owners.

II SCHEDULE REQUIREMENTS 1. Explain how the schedule was developed and at what point the specific dates were known The schedule has been developed based on the following requirements:

i. ABS and USCG requirement that dry-dock inspection/maintenance occur every 5 years. This maintenance is required in 2018. ii. lt is estimated that 6-8 months will be required for the Contractor to complete engineering and prepare documents for installation of new equipment.

iii. lt is estimated that after the installation documents are prepared, that it will take 5-6 months for vendors to manufacturer replacement equipment and deliver it to the contractor. iv. lt is estimated the vessel will need The previous contract Bay Shipbuilding Co. was awarded 101112013, for the five year survey dry-dock maintenance and repair of the tugboat James J. Versluis and DWM would like to continue with the Non-competitive Review Board

Page 4 of 7 April 2013 DEPARTMENT OF PROCUREMENT SERVICES NON.COMPETTTTVE REVTEW BOARD (NCRB) AppltCAT|ON JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET

with Bay Shipbuilding Co.

2. ls lack of drawings and/or specifications a constraining factor to competitive bidding? lf so, why is the proposed Contractor the only person or firm able to perform under these circumstances? Why are the drawings and specifications lacking? What is the lead time required to get drawings and specifications suitable for competition? lf lack of drawings and specifications is not a constraining factor to competitive bidding, explain why only one person or firm can meet the required schedule. The lack of drawings is one of the constraining factors. ln order to meet ABS regulatory requirements for commercial vessels, the design of the maintenance modifications must be completed by a Naval Architect. DWM sent an email to all its existing design Term Agreement Consultants (both Target Market and Non-Target Market firms) asking if they would be able to respond to an RFQ for a Naval Architect to prepare documents for bidding the maintenance work. No firms responded that they would be interested Naval Architecture is a specialized field that the DWM Design Term Consultants are not involved with. They would have to sub contract the entire design effort. The liability concerns for a small fee, plus the difficulty of meeting MBEMBE requirements were most likely the reasons that no firms responded in with interest.

The Bay Shipbuilding is the original builder of the vessel in 1957 and owns the blueprints, rights, and technical specification of the vessel. Bay Shipbuilding also has completed most of the major upgrades to the vessel during the past four dry-docking periods.

3. Outline the required schedule by delivery or corhpletion dates and explain the reasons why the schedule is critical. The American Bureau of Shipping and United States Coast Guard has inspection and maintenance requirements that require commercial vessels to have the underwater hull inspected and maintained every 5 years in dry-dock maintenance is required to be completed by end of 2018.

4. Describe in detail what impact delays for competitive bidding would have on City operations, programs, costs and budgeted funds. It is estimated that competitive bidding could add an additional2 to 2.5 years' time to the project:

i. 1 yearfor DPS/Law development of single project design RFQ, solicitation through DPS, review and selection by DWM, and award by DPS. ii. 6-8 months for the design to be completed and project to be ready to fonrvard to DPS/Law for pre-bid review. iii. 6-B months for DPS/Law review, advertisement, bidding and award. The American Bureau of Shipping and United States Coast Guard has inspection and maintenance requirements that require commercial vessels to have the underwater hull inspected and maintained every 5 years in dry-dock maintenance is required to be completed by end of 2018.

II EXCLUSIVE OR UNIQUE CAPABILITY 1. lf contemplating hiring a person or firm as a Professional Service Consultant, explain in detail what professional skills, expertise, qualifications, and/or other factors make this person or firm exclusivelv or uniquelv qualified for the Page 5 of 7 April2013 DEPARTMENT OF PROCUREMENT SERVICES NON.COMpETtTtVE REVTEW BOARD (NCRB) AppLtCAT|0N JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET

project. Attach a copy of the cost proposal, scope of services, and Temporary Consulting Services Form. N/A- DWM not contemplating hiring a person orfirm as a professionalService Consultant. However, Bay Shipbuilding is the exclusive sole manufacturer for the 5 year regulatory inspection dry-docking, maintenance, and replacement of the main engine aboard the DWM tugboat James J. Versluis

2. Does the proposed firm have personnel considered unquestionably predominant in the particularfield? No

3. What prior experiences of a highly specialized nature does the person or firm exclusively possess that is vital to the job, project or program? Bay Shipbuilding is the original builder of the vessel in 1957 and owns the blueprints, rights, and technical specification of the vessel. Bay Shipbuilding also has completed most of the major upgrades to the vessel during the past four dry-docking periods.

4. What technical facilities or test equipment does the person or firm exclusively possess of a highly specialized nature which is vital to the job?

ln order to meet ABS regulatory requirements for commercial vessels, the design of the maintenance modifications must be completed by a Naval Architect. Personnel at Bay Shipbuilding are familiar with American Bureau of Shipbuilding and United States Coast Guard and have representatives on site to oversee and advise on technical issues. The facility at Bay Shipbuilding has the capacity to do the vessel repairs and modification without needing to bring in outside resources. The facility has the proper dry docks and crane capacity to complete all of the necessary work. 5. What other capabilities and/or capacity does the proposed firm possess which is necessary for the specific job, project or program which makes them the only source who can perform the work within the required time schedule without unreasonable costs to the city? Bay Shipbuilding is the exclusive sole manufacturer for the 5 year regulatory inspection dry-docking, maintenance, and replacement of the main engine aboard the DWM tugboat James J. Versluis.

6. lf procuring products or equipment, describe the intended use and explain any exclusive or unique capabilities, features, andlor functions the items have which no other brands or models, possess. ls compatibility with existing equipment critical from an operational standpoint? lf so, provide detailed explanation?

Bay Shipbuilding is the original builder of the vessel in 1957 and owns the blueprint, rights, and technical specification of the vessel. Bay Shipbuilding also has completed most of the major upgrades to the vessel during the past four dry docking periods. Should another company be awarded the contract: Plans and specifications would need to be forwarded to other companies if allowed by Bay Shipbuilding and security concerns would also arise. Bay Shipbuilding and its subsidiaries are Department of Defense approved contractors and have set security protocols in place by the Department of Defense, the only ones on the Great Lakes. The facility at Bay Shipbuilding has 24 hour security.

7. ls competition precluded because of the existence of patent rights, copyrights, trade secrets, technical data, or other proprietary data (attach documentation verifying such)? Yes

Page 6 of 7 April2013 DEPARTMENT OF PROCUREMENT SERVICES NON-COMPET|TIVE REVTEW BOARD (NCRB) AppLtCATION JUSTIFICATION FOR NON.COMPETITIVE PROCUREMENT WORKSHEET

8. lf procuring replacement parts and/or maintenance services, explain whether or not replacement parts and/or services can be obtained from any other sources? No lf not, is the proposed firm the only authorized or exclusive dealer/distributor and/or service center? Yes lf so, attach a letterfrom manufacturer on company letterhead. Letter attached

N OTHER 1. Explain other related considerations and attach all applicable supporting documents, i.e., an approved "ITGB Form" or "Request For lndividual Hire Form".

Page 7 of 7 April2013 DEPARTMENT OF PROCUREMENT SERVICES NON.COMPETTTIVE REVIEW BOARD (NCRB) APPLICATION INSTRUCTIONS FOR NON.COMPETITIVE PROCUREMENT APPLICATION

INSTRUCTIONS FOR PREPARATION OF NON-COMPETITIVE PROCUREMENT APPLICATION

Attach a DPS Checklist and any other required documentation; the Board will not consider justification with incomplete information documentation or omissions,

PROCUREMENT HISTORY

'1. Describe the requirement and how it evolved from initial planning to its present status. 2. Is this a first time requirement or a continuation of prevlous procurement from the same source? lf so, explain the procurement history. 3. Explain attempts made to competitively bid the requirement (attach copy of sources contacted).

as references. 5. Explain future procurement objectives, ls this a one{ime request or will future requests be made for doing business with the same source? 6. Explain whether or not future competitive bidding is possible. lf not, explain in detail. ESTIMATED COST

1. What is the estimated cost for this requirement or for each conkact, if multiple awards are contemplated? What is the funding source? 2. What is the estimated cost by fìscal yeaf

solicited, engineering or in-house estimate, etc,)

source was considered. Describe cost savings or olher measurable benefits to the City which may be achieved. 5, Explain what negotiation of price has occuned or will occur. Detail why the estimated cost is deemed reasonable. SCHEDULE REQUIREMENTS

1, Explain how the schedule was developed and atwhat pointthe specific dates were known.

specifìcations is not a constraining factor to competitlve bidding, explain why only one peßon or lirm can meet the required schedule. 3, Outline the required schedule by delivery or completion dates and explain the reasons why the schedule is critical. 4. Describe in detail what impact delays for competitive bidding would have on City operations, programs, costs and budgeted funds. EXCLUSIVE OR UNIQUE CAPABILITY

firm exclusively or uniquely qualified for the project. Attach a copy of the cost proposal, scope of services, and Temporary Consultinq Services Form, 2, Does the proposed firm have personnel considered unquestionably predominant in the particularfield? 3, What prior experiences of a highly specialized nature does the person or fìrm exclusively possess that is vital to the job, project or program? 4, What technical facilities or test equ¡pment does the person or firm exclusively possess of a highly specialized nature which is vital to the job?

the work within the required time schedule without unreasonable costs to the City?

models, possess, ls compatibility wlth existing equipment critical from an operational standpoint? lf so, provide detailed explanation?

firm the only authorized or exclusive dealer/distributor and/or service centet? lf so, attach letter from manufaclurer on company letterhead. MBEMBE COMPLIANCE PLAN

* All submissions must contain detailed information about how the proposed frm will comply with the requirements of the City's Minority and Women Owned Business program. All submissions must include a completed C-1 and D-1 form, which is available on the Procurement Services page on the City's intranet site, The City Department must submit a Compliance Plan, including details about direct and indirect compliance. OTHER

1. Explain other related considerations and attach all applicable supporting documents, i.e., an aooroved "ITGB Form" or "Request For lndividual Hire Form". REVIEW AND APPROVAL

This application must be signed by both Originator of the request and signed by the Department Head. After review and final disposition from the Board, this application will be signed by the Board Chairman. After review and final disposition from the Board, this form will be presented to the Chief Procurement Officer recommending approval.

Instructions for Non-Competitive Procurement Application Page I April 23,2013 DEPARTMENT OF WATER MANAGEMENT CITY OF CHICAGO

MEMORANDUM

TO Jamie L, Rhee Chief Procurement Officer Department re nt Services

FROM: Murphy Commissioner Department of Water Management

ATTN: Richard Butler

SUBJECT: Sole Source Procurement DWM Tugboat, James J. Versluis, American Bureau of Shipping - Five (5) Year Survey, Dry Dock Maintenance and Repairs

DATE: June 1,2016

The Department of Water Management, Bureau of Water Supply - Division of Pumping is requesting that Fincantieri Bay Shipbuilding, located in Sturgeon Bay Wisconsin, be awarded a Sole Source contract to perform the mandated five (5) year regulatory inspection dry-docking, maintenance, and replacement of the main engine aboard the DWM tugboat James J. Versluis. Estimated cost $2,583,340.00 for dry dock maintenance and repairs for the DWM Tugboat, James J. Versluis,

Additionally, the reasons' concerning this request is as follows:

The American Bureau of Shipping and United States Coast Guard has inspection and maintenance requirements that require commercial vessels to have the underuvater hull inspected and maintained every five (5) years. Additionally, dry dock maintenance is required to be completed by end of 2018. Fincantieri Bay Shipbuilding has performed the mandated regulatory agency five (5) year dry dock inspection, repairs and maintenance for the Department of Water Management Tugboat James J. Versluis for the past four inspection times (1998, 2003, 2008, and 2013),

lOOO EAST OHIO STREET, CHICAGO, ILLINOIS 60611 Fincantieri Bay Shipbuilding is the closest full service Shipyard to Chicago. As such, sailing time to Sturgeon Bay would be approximately seventeen (17) hours.

Also, note that additional expenses would not have to be incurred concerning land transportation to the dry dock. Additionally, should the need arise to ship spare parts out of the Bureau of Water Supply, Division of Water Pumping inventory to the Shipyard, transportation expenses would be minimal.

Vessel surveys and repairs are very specialized field. They are required to carry American Bureau of Shipping and United States Coast Guard Certification.

Fincantieri Bay Shipbuilding originally constructed the Versluis in 1957 and has the original plans and specifications. Should another company be awarded a contract for this work, plans and specifications would have to be forwarded in order for work to commence and security concerns would thereby be compromised.

Also, personnel at Fincantieri Bay Shipbuilding are familiar with the American Bureau of Shipping (ABS) standards. Therefore all work performed by Fincantieri Bay Shipbuilding is A.B.S. compliant. ln the past previous non- compliant work performed at DWM facilities had to be redone by the Fincantieri Bay Shipbuilding. Moreover, A.B.S. inspectors are on site at Bay Fincantieri Shipbuilding, and a full time security staff is also on site at Fincantieri Bay Shipbuilding, thereby ensuring security while the Tugboat is in dry dock.

Additionally, DWM have made attempts to contact other ship repairs facilities, none returned phone calls. Chicago Dry-Dock TPG Marine and lllinois Marine Towing were the two closest ship repair facilities contacted. Therefore, DWM would like to request your consideration for a sole source contract with Fincantieri Bay Shipbuilding for the mandated 2016 A.B.S. survey/inspection.

Thank you in advance for your consideration. lf you have any questions or require additional information in order to process this sole source request, please contact Felicia Rawlings, Deputy Commissioner at 312-745-0581

cc: Mark O'Malley Richard Frizelis Virgilio Silva líí*im Ëä'ðËüËËüLni{ 6 tlu'dl eJ sERvtces Project ühecklüst

Attach fequlred folms for each procurement type and detalled scope of services and/or specilicat¡ons and torward original documsnls ¡o ths Chlef Procuremenl Ollicori Glty Hall, Room 806,

mu8t mnsult 0otenüol 2t2312016 fun&d, attach oopy of he Eud!¡q; Attacfi lnlotmrllbn llnæi Hoad and DWM rlsollsl0lBlum ., aÛy spoclllû!llût No: slgning thls lom, I attest thal all ,/;;{ 44 110162 167915 inlormalion o¡ovlded ¡s lrue and accwale, Modlflcðllon No: ProJoct Tltle: NON.COMPETITIVE REVIEW BOARD Felicia Rawlíngs/Margarita Alvarez Proloct 3 12-7 45-0581 13 12-7 47 -1683 Doscrlptlon: NEW SOLE SOURCE STANDARD PURCHASE ORDER CONTRACT FOR THE FIVE (5) felicia, .alvarez YEAR REGULATORY INSPECTION DRY-DOCKING, MAINTENANCE AND REPLACEMENT OFTHE MAIN ENGINE ABORD THE DWM TUGBOATJAMES J. VERSLUIS Mark O'Malley Fundlng: 312-744-3700 ECorporato Iaono flEntorprieo Iorant flohor: ItooÍTranott IlootlHlshway ErHw¡ Irrn Ern¡ mark. TINE tv rUND DFPI ORGN ,IPPR ACTV PROJECT RFTG ESTOOLLAR AMOUIIT ttew Contract Requæt [J 001 016 0200 088 4155 0162 w202 220162 2,583,340,00 flrls

Purchase Order Type: Speclal Approvale Requlred: X' E Bl6nkeUPurchase Oder (DUR) [ Ém",gen"y tr Master Consullant Agr€€mBnt (Task Order) S Non-Competltlvo Rôvlov, Bosrd (NCRB) tr Standard/On€-Tlmê Purchase fl RøIuøsl lor lnúvldual Conlnd Setvlcøs n lnlo.matlon Tachnology Govemanca Procuroment Method: u Éoord (ITGB) Btd RFo Torm (No, ofMonlhsl: 30 monlho tr lnrr I ERFI Small Order Optlons (Rste of Rocunonc€): 24 monlhs tr Estlm6fod Spord,Valuo: I2,6û3,340,00 Grant Gommltment / Éxplratlon Date; Contract Type; construcilon Pre-Bld/gubmltlal conlorence: to E Archltoct Englneerlng ! Commodlty tr EJOC ESBI IVes El Professlonal Servlces Revonue Goneratlng Vehlcle & Heavy Equlpment Mandarory sttu vlru ! ! tr f] ! [l Work Servlce ! Jolnt Procur€ment I Reference Contraot Modlflcatlon or Amendment Mod lflcatlon/Amendment TYpe: l1/lodlfloatlon lnlormãtlonl tr Tlme Extenslon fl Soope Change/Prlce lnoreate /Addltlonal Llne ltem(s) PO Start Dale: N/A tr Vendor Llmlt lncrease I Requlslllon Encumbrsnce Ad¡uslment POEnd Dstoi N/A E Other (sp6clly): Anþunl (lncroase/Reduc'tlon): MBEMBE/OBE Analysls: (Altaah MBEMBE/DBE Goal Settlng Memo) tr Full Compllance tr Contrac't Speclfic Goals Vondor lnfo: No Slaled Goals Waiver R€qu€gt ComPanY tr E Nemo: Bay Shipbuilding Rlsk Managoment, ED8 Contact: Julle C, Koch lnsurance Requlrements (lncluded) @ vos tto GrouP,LLC I Address: C/O Flncantieri Marine EDS Certiflcatlon of Fllling (lncluded) ves t'to fl I E-mall: J [email protected]

Phono: 920-748-3392

August 11,2014 SCOPE OF SERVICE

The Contractor must provide Shipyard Services for repair work (not rehabilitation work to like new condition) necessary to comply with the American Bureau of Shipping (ABS) standards, United States Coast Guard (USCG) regulations and in accordance with, but not limited to these Detailed Specifications.

A. Project Description

The description of the Project described herein is intended to be general in nature and is not be construed to be a complete description of the Project or a limitation on the Services to be provided hereunder.

B. Role of the Contractor in the Project

The Contractor hereby warrants and represents that it understands its intended role as set forth herein and assumes all responsibilities thereunder by its execution of this Contract. The Contractor further warrants and represents to cooperate in the performance of its Services hereunder with the City, including without limitation its officials, employees, agents, and all other interested parties.

C. Role of the City in the Project

The City, acting through its officials, employees and other agents, will retain final authority with regard to all Project related decisions.

STANDARD OF PERFORMANCE

The Contractor must perform the Services required of it under the terms and conditions of this Contract with that degree of skill, care, and diligence normally exercised by professionals performing these types of Services in projects of a scope and magnitude comparable to the Project described herein.

The Contractor must be responsible for the work the Contractor has agreed to perform. The Contactor must use its reasonable efforts to provide timely and satisfactory completion of such work. The Contractor must act in the best interest of the City, consistent with the professional and fiduciary obligations assumed by it in entering into this Contract. The Contractor must perform the repair and installation work as described in the quote. The Contractor will not be liable for any components, which have been provided by City personnel. The Contractor will not be liable for or be responsible for any pre-existing physical condition of any component of the tug James J. Versluis which may exist and which is not to be repaired, however the Contractor will be responsible for his workmanship and for those components which he has repaired. The Contractor, in executing this Contract, accepts the relationship of trust and confidence established between it and the City by this Contract. The Contractor covenants with the City to furnish its best skill and judgment and to cooperate with the officials, employees, and agents of the City in furthering the interests of the City.

The Contractor agrees to furnish efficient business administration and superintendence and to use its reasonable efforts to complete the Work in an expeditious and economical manner consistent with, American Bureau of Shipping (ABS) standards, United States Coast Guard (USCG) regulations, the ship repair industry standards, and the interests of the City.

The Contractor must perform or cause to be performed all Services required by this Contract. All Services performed and materials provided by the Contractor must conform with all established rules, American Bureau of Shipping (ABS) standards, United States Coast Guard (USCG) regulations. ln the event the Contractor fails to comply with the above referenced standards, the Contractor must perform again, at its own expense, any and all of the Work which is required to be re-performed as a direct or indirect result of such failure. Notwithstanding any review, approval, acceptance, or payment for any and all of the Services by the City, the Contractor must remain responsible for the professional and technical accuracy of all of the Services and Deliverables, as defined herein and furnished under this Contract, unless the technical inaccuracy or error was caused by inaccurate information being supplied by the City. This provision will in no way be considered as limiting the rights of the City against the Contractor either under this Contract, in law or in equity.

Page 1. of 2 flNCANTICRI BAY SHIPBUILDING

January 12,2016

City of Chicago De,parünent of Water Manngement 333 S. Søte Stea Room410 Clrioago, Illinois 60604

Attention: Margaria Alvarez

SubjecÍ TugJAlvfES J. VERSLUS Repair Contract

Gentlemen:

Bay Shipbuilding submits this letter in support of an exclusive contract for drydoclcing and repairs ofthe JAMES J. \IERSLUS.

The zubject vessel was designed and conshucted in Sturgeon Bay at the Fincantieri Bay Shipbuilding (FBS) facilþ. Drawings and oalculations are readily available to support the drydocking, 5-yeat surveywork and repowering modifications as plannod. We a¡e also the olosest full sen¡ice shipyard on Lake Michígnuwith a full complenneirt of professional hades at yor¡r senrice. Bay Shipbuilding u'as an exclusive oonhactor to the City of Chicago in20L3 for the same projeot.

We rtspectñrllyrequest you consider and grant approval for an exolusive conü:¿ct for the repair ofthe Tirg James J. VERSLUS,

Sincerel¡

C. Koch , Contract Services

Fil¡CAlilrERr MARil{E GR0UP' U.C Bay Shlpbullding P.920-74X-5524 605 North Thlrd Avenæ, P0- Box 830 F.520-743-2311 $urgeon 8ay, Wisconsin 54235 wrvw,fl ncantierinrarinegroup.com

a FncAlmEH Company DEPARTMENT OF WATER MANAGEMENT CITY OF CHICAGO

June 1 ,2016

Ms. Jamie L. Rhee Chief Procurement Officer Department of Procurement Services Room 403, City Hall 121 North LaSalle Street Chicago, lllinois 60602

Attn: Monica Jimenez

Re: Waiver Request Fincantieri Bay Shipbuilding Tugboat Maintenance, Parts and Repair Services

Dear Ms. Rhee

The Department of Water Management would like to request approval for a full waiver to Fincantieri Bay Shipbuilding. Fincantieri Bay Shipbuilding initially constructed the Versluis in 1957 and has performed similar inspection work in the past for the Department of Water Management. Fincantieri Bay Shipbuilding is located in Sturgeon Bay Wisconsin and is the closest full service shipyard to Chicago. Fincantieri Bay Shipbuilding also has American Bureau of Shipping (ABS) inspectors on site and a full time security staff which guarantees Water Management that any work performed on the Tugboat will be (ABS) compliant and secured while dry docked. ln their efforts to comply with the City of Chicago's MBEMBE compliance goals, Fincantieri Bay Shipbuilding searched the City of Chicago's certified MBEAIVBE website and Women Owned Businesses and was unable to identify companies with the expertise and certification requirements needed to perform this work. ln addition, attempts have been made to contact other ship repair facilities, lllinois Marine Towing and Chicago Dry- Dock in Chicago.

We have attached a letter from Fincantieri Bay Shipbuilding. explaining their position regarding MBE/VVBE. Therefore, Department of Water Management supports and recommends that the full waiver of MAIVBE compliance be granted since tugboat survey, inspection/repairs are specialized fields and because the previous contracts for 1998, 2004,2008, and 2013 survey/inspection was granted a full waiver for similar services.

lOOO EAST OHIO STREET, CHICAGO, ILLINOIS 60611 Thank you in advance for your attention in expediting this request for full waiver. Feel free to contract Felicia Rawlings, Deputy Commissioner at 312-745-0581 if you require additional information in order to process this request.

P.E Commissioner cc: Julie Hernandez-Tomlin Mark O'Malley Virgilio Silva Richard Frizelis FINCMAR-01 MORESW A,COßRD- CERTIFICATE DATE (MM/DD/YYYY} OF LIABILITY INSURANCE 5t1',U2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTTUTE A CONTRACT BETWEEN THE |SSU|NG TNSURER(S), AUTHORTZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SU BROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement, A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER Willis Watson Certificate Center Willis of Wisconsin, lnc. fjlSNnF" (877 1 94s -7 37 8 467-2378 c/o 26 Centurv Blvd ",u, P.O. Box 305191 iiffitr.., certificates@will is.com Nashville, TN 37230-5191 INSURER(S) AFFORDING COVERAGE NAIC #

tNsuRER A , Starr lndemnity & Liability Company 3831 8 INSURED tNsuRER B , sentry lnsurance a Mutual company 24988

Fincantieri Marine Group, LLC - DBA: Fincantieri Bay INSURER C : Shipbuilding 605 N, 3rd Ave INSTJRER D : Sturgeon Bay, Wl 54235 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREINISSUBJECTTOALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHO\A/N MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR h9uL ÞUÞK POLICY EFF POLICY EXP LTR TYPE OF INSURANCE tNsn mrn POLICY NUMBER IMM/DD/YYYY} IMM/DD/YYYYI LIMITS COMMERCIAL GENERAL LIABILITY A EACH OCCURRENCE $ 1,000,000 mAstLNYo00088-1 IXl o".r* 5 05to'U2015 06/30/201 6 $ 50,000 'LA.M.-MADE X e Package MED EXP (Anv one Dsrson) 5,000

PERSONAL & ADV INJURY $ I,000,000

GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X f-'1.o. PRODUCTS - COMP/OP AGG $ 2,000,000 'o'-,." f llÐ& $

AUTOMOBILE LIABILITY $ 1,000,000 B ANY AUTO X 90-1 7430-06 0510112016 06t30t2017 BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BOOILY INJURY (Per accident) AUTOS AUTOS $ NON-O!ryNED HIRED AUTOS AUTOS $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAII\¡S-MADE AGGREGATE $

DED RETENTION $ $ WORKERS COMPENSATION PER (J tH- X STATTJTE ER AND EMPLOYERS' LIABILIIY Y/N B ANY PROPRI ETOR/PARTNER/EXECUTIVE 90-1 7430-05 05101t2016 06t30t2017 E L. EACH ACCIDENT $ 1,000,000 OFFICER/I\¡EIVBER EXCLUDED? N N/A (Mandatory ln NH) E,L, OISEASE - EA EMPLOYEE $ 1,000,000 lf yes, describe under DESCRIPTION OF OPERATIONS below E L DISEASE - POLICY LIMIT $ 1,000,000

OESCRIPTIONOFOPERATIONS/LOCATIONS/VEHICLES (ACORDl0l,AddltlonalRemarksSchedule,maybêattachedlfmorespacelsrequlred) The City of Chicago is included as an Additional lnsured on a primary and non-contributory basis on the Automobile Liability with respects to the dry docking of the tug Versluls (date to be determined) as required by written contract.

CERTIFICATE CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Chicago Department of Procurement Services AUTHORIZED REPRESENTATIVE Felicia Rawlings 121 N. LaSalle Street, Room 806 rChicaoo. lL 60602 lhtu O 1988.2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014t011 The AGORD name and logo are registered marks of ACORD MORESW DATE (MM/DDTYYYY) CERTIFICATE OF PROPERTY INSURANCE 5t11t2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTTTUTE A CONTRACT BETWEEN THE |SSU|NG TNSURER(S), AUTHORTZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. lf this certificate is being prepared for a party who has an insurable interest in the property, do not use this form. Use ACORD 27 or ACORD 28. PRODUCER Willis Towers Watson Certificate Genter Willis of Wisconsin, lnc. 945-7378 467-2378 c/o 26 Century Blvd P.O. Box 305191 llis.com Nashville, TN 37230-5191 FINCMAR-o1

INSURER(SI AFFORDING COVERAGE NAIC # INSURED rNsuRER A , Westport lnsurance Corporation 39845

Fincantieri Marine Group, LLC - DBA: Fincantieri Bay INSTJRER B : Shipbuilding INSURER C :

605 N. 3rd Ave INSURER D : Sturgeon Bay, Wl 54235 INSURER E

INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER LOCATIONOFPREMISES/DESCRIPTIONOFPROPERTY (AttachACORDl0l,AddltlonalRemarksSchedule,lfmorespacelsrequlred)

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORTHEPOLICYPERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOROTHERDOCUMENTWTHRESPECTTOWHICHTHIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREINISSUBJECTTOALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHO\^/NI MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLIGY EFFECTIVE POLICY EXPIRATION TYPE OF INSURANCE POLICY NUMBER COVERED PROPERTY LIMITS LTR DATE (MM/DD/YYYY) DATE (MM/DD/YYYY)

PROPERTY X BUILDING $ CAUSES OF LOSS DEDUCTIBLES A NAP 2000526 00 05101t2016 05t01t2017 PERSONAL PROPERTY $ BASIC bUILUING BUSINESS INCOME $ BROAD EXTRA EXPENSE UUN I EN ItJ $ SPECIAL X RENTAL VALUE $ EARTHQUAKE X BLANKET BUILDING $ 23,500,000 WIND X BLANKET PERS PROP $ 50,000,000 FLOOD BLANKET BLDG & PP $

$ INLAND MARINE OF TYPE POLICY $ CAUSES OF LOSS $ NAMED PERILS POLICY NUMBER $

$ CRIME $

TYPE OF POLICY $

$ BOILER & MACHINERY / $ EQUIPMENT BREAKDOWN $ $

$ SPECIAL CONDITIONS / OTHER COVERAGES (Attach ACORD 101, Addltlonal Remarks Schedule, lf more spaco ls rsqulred) Evidence of lnsurance for "All Risk" property coverage at Bay Shipbu¡lding Company, 605 N 3rd Ave, Sturgeon Bay Wl 54235.

CERTIFICATE

CITY OF CHICAGO ECONOMIC DISCLOSURE STATEMENT

EDS Number:79742 Date of This Filing:011291201612:50 PM

Certificate Printed on: 021 05 I 2016 Original Filing Date:O\ 129 12016 1 2:50 PM

Disclosing Party: Fincantieri Marine Group Title:Financial Planning and Analysis Manager LLC Filed by: Ryan Hoernke

Matter: Dry Dock and Survey of Tug James V Verlsuis Applicant: Fincantieri Marine Group LLC Specif,rcation #: Contract #:

The Economic Disclosure Statement referenced above has been electronically filed with the City. Please provide a copy of this Certificate of Filing to your city contact with other required documents pertaining to the Matter. For additional guidance as to when to provide this Certificate and other required documents, please follow instructions provided to you about the Matter or consult with your City contact.

A copy of the EDS may be viewed and printed by visiting https://webappsl.cityofchicago.org/EDSWeb and entering the EDS number into the EDS Search. Prior to contract award, the filing is accessible online only to the disclosing party and the City, but is still subject to the Illinois Freedom of Information Act. The hling is visible online to the public after contract award. List of User Department Personnel Participating in the NCRB Meeting;

The Department of Water Management (Department No. S8) will be the only user Department on this Sole Source Contract for Bay Shipbuilding Company.

The following people will attend to the Non-competitive Review Board (NCRB) Meeting for the Tugboat, James J. Versluis

American Bureau of Shipping - Five (5) year regulatory inspection dry-docking, maintenance and replacement of the main engine aboard the DWM tugboat James J. Versluis.

Mark O'Malley - DWM Virgilio Silva - DWM Richard Frizelis - DWM Felicia Rawlings - DWM Margarita Alvarez -DWM DEPARTMENT OF WATER MANAGEMENT CITY OF CHICAGO

June 27,2016

Ms. Jamie L. Rhee Chief Procurement Officer Department of Procurement Services Room 403, City Hall 121 North LaSalle Street Chicago, lllinois 60602

Attn: Monica Jimenez

Re: Waiver Request Fincantieri Bay Shipbuilding Tugboat Maintenance, Parts and Repair Services

Dear Ms. Rhee:

The Department of Water Management would like to request approval for a full waiver to Fincantieri Bay Shipbuilding. Fincantieri Bay Shipbuilding initially constructed the Versluis in 1957 and has performed similar inspection work in the past for the Department of Water Management. Fincantieri Bay Shipbuilding is located in Sturgeon Bay Wisconsin and is the closest full service shipyard to Chicago. Fincantieri Bay Shipbuilding also has American Bureau of Shipping (ABS) inspectors on site and a full time security staff which guarantees Water Management that any work performed on the Tugboat will be (ABS) compliant and secured while dry docked. ln their efforts to comply with the City of Chicago's MBEMBE compliance goals, Fincantieri Bay Shipbuilding searched the City of Chicago's certified MBEMBE website and was unable to identify companies with the expertise and certification requirements needed to perform this work, (please see attached).

We have attached a letter from Fincantieri Bay Shipbuilding explaining their position regarding MBEMBE. Therefore, DWM would like to request that the compliance requirements be processed as a Non-Stated Goals since tugboat survey, inspection/repairs are specialized fields and because the previous contract for the'1998, 2004,2008, and 2013 survey/inspection was granted a full waiver for similar services.

lOOO EAST OHIO STREET, CHICAGO, ILLINOIS 60611 Thank you in advance for your attention in expediting this request for full waiver. Feel free to contract Felicia Rawlings, Deputy Commissioner al 312-745-0581 if you require additional information in order to process this request.

S ( urphy Commissioner cc: Mark O'Malley Virgilio Silva Richard Frizelis FINCANTIËRI BAY SHIPBUILÞING

Fcbruary 5,2016

City of Chicago Dcpartmcnt of Watcr Management 333 S, Statc Strcet Room 41,0 Chicago, Illinois 60604

Attention: Margirrita Alvarez

Sub.jcct: Repowcring Tug Jarncs J. Vcrsluis

Gentlemcn:

llay Shipbuilcling proposes to ¡:erform and assist in re¡:owcring of the Tug James J. Versluis in 2018.

Eslinate to complete thc pro.ject is $2,583,340.

conditions to this pricing hingc upon approval by the sole Sourcc IJoarcl in a timely manner.

We will rcquirc a Purchase Order with nlilestone payment schedulc prior to sourcing enginecring to conf irm the estinlatecl ¡lricing is reasonable.

We have past his(ory on previous drydockings ancl work pe rfnrmed herc at I3ay Slriphuilding, and are confident we can work with the city of chicago oncc again,

Feel frec to call me with any qucstions you may havc.

Sincerely, UILDING COMP

Koch anage¡, Contract Scn,ices

FINCÂIIIIERI MARI¡IË ôR(]IJP I.LC tJay Slripltrrrldirg P 920 74.1-1,:;?¡ i¡û5 Norlh Ihird Averruil, P0 Box 830 I'920-/,ll-1.ìil Slurgeon [ìay Wil;con¡in 54235 v/ww frrrü¿ìrìtier|ilarinegr0rrp corrr

a FlncAnTl€Rl corlrpaily QUOTE 0210512016

Eudget: Turg Jarnes J Versluis Dry-docking arrd Re-power 2tL8

ES'f IMATED amount

Design and engi neeríng of repower and update drawings: Provide Naval Architecture seruices for design and recommendations of new o¡r main engine propulsion package for the Tug James J Versluis based the 150,000.00 current feasibility study. Provide contract technical specifications, and contract plans forshipyard. Provide technícal asslstance with regulatory bodles and provide d as uired Major equipment purchase (Main Engine and Gear box): Purchase specified main propulsio n package as determined by navel architects 500,000,00 and associated support equiPmen t. Also to include equipment for conversion of rator coo to coolers. nstallation of new eq u ipment m in engine, coo ling system and new stack): lnstall new p¡optilsion packagg ¿ts per tnanufacture/s rec6nìmcndatlons, $pec¡f¡c¿tlon of naval arch atlqnS, l¡¡stallation shall consist of e¡girte, reclUction gear, slr st¿rtÌng systern, cooll¡tgsl¿Stcnr, fuel 750,000,00 aneloilsystems, electrical systetn, fabt'icating new stack with engine foom sup¡:ly fatt and foundation. ¿\lso to incfu"rtJc ccltlversi0n of üenerator cool em to coolers Regulato rY appro VA a nd e Irgi ne eflng oÍ re p0weri (Ass) U n Cove r regu latory age fìcy A men câ n Bureau of Sh pb uil d ing nd ited 50,000.00 th repowe nng of vesse t; States Coast G U rd (uscG ) costs a nd fees associate d wt reviews and Dry ck Tíe up n d und ock: p VE sse a s specifie d by 19,000,00 P rovlde dry- dock for veSse WI th b loclcs to p ro perly sup ort owne vessel assista e labor for c and un vessel. Docking DaY: 830.00 Fee for Dockl Dry-dock pump charge L,750,00 Fee fo and fi Lay Days (Est 90 DaYs) ($675.00 per day 61,110.00 ofrental of Shore Service ($ 500 pe r d ay c garbage de ton ized WA te rl he at it 45,000,00 P rov I de e lectricity, wate rr tele p hon e servl et ne and sec Sto raqe 0n dock 2 0' Conta ine r: 2,500.00 from VE ssel Provide a sec u 2Õ' sh co nta i ner for sto of rts and ABS IN spect¡on Feesl per 1.3,500.00 To Cover the associated fees for annual and special Survey ínspections of vessel d 5000 gallons: 20,000.00 5000 llons marine rade dieselo il

1 QUOTE 02r0512016

Crew Room and Board (Est 90 DaYs) 35,000,00 Provide for all 4 crewrìembers ile vessel is at rd Marine Chemist; gas 10,000,00 provide seryices of a Certified Marine Chemist to safely certify vessel to be free safe for hot work as latio ns Fire Extinguishe r Service: 3,2-00.00 Provlde Certlfied Licensed Ïeclrnician to service and certify all portable and SE ble rnent âs lations Ultrasou nd Hufl: as ?.,750.00 Provide Certified Technician to complete ABS specífied hull gauging of tugboat and owner fications and Meager readings of major electrical comPonents as per regulations: 2,700,00 Measure lnsulation re sistance on major electrical co mpottents as sPecified in ons and Overboard Valve Fittings inspect¡onl per 5,000,00 Open, clean, and insPect all sea valves at shell and rose box as regulat¡ons' ir and ce as dlrected owner, Asbestos rernovall way of Remove Asbestos in upper engine room bulkheads (cork board) and in 29,700,00 any work for installation of new propulsion system or required repairs. Re¡nsulate areas wltlt riate material. Fuel oil tank cleanìng (4 tanksf a main engine sumP tank: allow for 31,000,00 Clean and gas free all fuel tanks, lube oil tank, and main engine sump to and ns, Gas free bilges: and e to allow for hot-work ctlo Bird Johnso ls Royce Rep: 5e rvtcinB of Provide for techn ica facto ry rep fro m Rolls R oycefBi rd Joh ns0 n for controllable Pitch Pro ulslon and interface new Drain, servlce, and refìll CP System: Provide labor and tnaterials to service and inspect: System, to Provide Labor and Supplies to Service Controllable Pítch Propulsion and ínclude removal of blades, draining and disposal of oil, rebulldlng oil, reconditioning of hub, reassembly and refllling system with hydraulic de oil. Remove and reînsta lt b des: 9,500.00 reinstall Remove and ro lle r blades cf ude NDT and Repair Blades: proper regulatory J.5,000,00 Reþaír and rebalance propeller blade as necessary following ures and ons to new cotrdition Repalr OD Box: 45,000,00 Open and inspect OD box on Controllable Pitch Propulsion System. Make recommended irs.

2 Fincantieri Bay ShiPbuilding PO Box 830 EI 605 N 3rd Avcnue, Sturgcon Bay WI 5423H830 Ë¡ urww.baysNpbuíldingcompnny,com QUOTE 02t05t2016

Replace Hoses at OD Box to PumPs: box, Replace lroses fronr controllable pitch propef ler hydraulic ptlmps and OD t_2,s00.00 evaluate and hard p¡pe connections with shorter hoses to comply w¡th

lar Readings; 2,800.00 Take tail shaft beari read änd rov¡de Rud Clea ra nces: 2,200.00 Take rudder bea read and rovide Sand and Paint House: 19,800,00 Mechanically prep upper house structure and repalnt with high quality märine nt to ex Çolor scheme Replace slriPs Batteries: 5,000.00 Replace in kind 6enerator batteries, PropulsiOn control batteries, Emergency ba house Repa r fue o ¡l m on ( so undíng chart: culating 10,000.00 Ma ke necessa ry lepa trs to fu el ol mo nit0 ri nI system to ncl ud e reca chart. Replace Front WiPer Motor U¡tits: cold 11,500,00 Replace front three wiper motor mechanÍsnrs on pilothouse with heavy duty wea le dulum swi units lnsta Varia ble Frequency Dr¡ve for Fuel Oílfransfer Pump: 13;s00,00 lnstall appropriately sized variable frequency drive on fuel oil dlscharge transfer lnstall Local Switches in Pilot House for CP System: pilot lnstafl remote start stop swltches for hydraUlic pumps and control power on house dash. New Ra dar and Chart Plotter: 37;o00.oo Purchase and install new chart plotter and radar unit that has USCG approval NA lent features with current unlt Co mpressor U nit Excha nge both IJ n its rh auled to n ew Re move alr compressors and motors a lr coûìpressors tcr be ove ed WIth new co ndition a nd motors to be c le a ned a n d ret ns u a ted. U nít 5 re¡ nsta belts and New uminum De ck Plates: Replace existing steel diamond plate decking Ín lower engine room with Aluminum iamond with a re Repair Ground on Sw ard Synchro Switch: 2,500.00 Trouble shoot and r on nizi switch and indicatorlam Rep Lower Engine Room Heaters: heaters 6,000.00 Replace existing two lower eng¡ne room and one upper engitte room with horl¿ontal hot water units Batter box for CP batteries: power batters Fabricate and installbattery box for the two emergency backup in lower engine used forthe Controlfable Pitch Propulsion PLC with lid. Located roonì next to lazarett entrance'

Fincantieri Bay Shipbuilding 3 gt ó05 N 3rd Avenuq P0 Box 830 Sturgeon Bay WI 54235{830 Ë¡ www,bayshipbuild in gcompany.corn QUOTE o210512016

Galley Re¡lairs: Renrove and replace with in kind refrigeratorand stove in galleyand secure in 3,500.00 lace as needed ir or Replace doors and locksets: Replace two existing engine room doors with ABS approved Dutch type doors, 18,600,00 re lace all exterior door locl< mechanisms total locksets alf to be alike Electrical repairs; 18,000,00 R exterior I and wi with fixtures and Convert main engine sump tank to waste o¡ I tank: sump to Waste oil tank with clean out Convert existing nrain engine lube oil tânk 1_0,000.00 man hole, sounding port, and connection to OWS with high level alarm, and d fitted with e shut off, Piping repairs: and piping as for cooling Repairs modifications to existing raw water needed 15,600.00 wãter system. lnstallation of ship service air at existing aft fueling station to allow of fuel ínsta I service aír at aft end of m e vlaln deck and h repairs: per deck locker, Make any necessãry repairs as ABS survey, repair forward 44,000,00 engine room shower floor, maln deck area by anchor windlass, repair forward deck hatch to fo ak Generator maintenance and Repair Caterpillar T/A and ABS testing: Complete factory test and performance analysls of engine, emission contfols and all safety shut down and alarm systenì. Check valve lash and clean after coolers. L5,000,00 Convert cooling system on engine to grid cooler system, instalf head tank and

ew wate and associated on lne I OWS: Purchase and install nc'w oil water separator ABS and USCG approved Boss 65,000,00 Model 2.2T wíth USCG approved oil content mqtqr, Remove exlstinA unit

350,000,00

25,000.00

15,000.00

Total 2,583,340.00

4 Fincantieri Bay Shipbuilding EI ó05 N 3rd Avenue, PO Box 830 Sturgcon Bay WI 5423ffi830 Ë¡ www.bayshipbuildin gcornpany.çom DEPARTMENT OF WATER MANAGEMENT CITY OF CHICAGO

MEMORANDUM

TOr Jamie L. Rhee Chief Procurement Officer of Sorvices

FROM: Murphy Commissioner Department of Water Management

ATTN: Richard Butler

SUBJEGT: Sole Source Procurement DWM Tugboat, James J. Versluls, American Bureau of Shipping - Five (5) Year Survey, Dry Dock Maintenance and Repairs

DATE: September 7, 2016

The Department of Water Management concurs with Fincantieri Bay Shipbuilding in their good faith efforts initially submitted on July 8, 2016 to NCRB. Also after ongoing discussion with Fincantieri Bay Shipbuilding, they reiterated that they did reach out to assist agencies' informing them of their interest in vendors to work on the project for vessel work once the contract was awarded.

Addltionally, the Department of Water Management dlrected Fincantieri Bay Shipbuilding to also search our City of Chicago MAA/BE website for any and all opportunlties includlng lndlrect participation (documentation attached) and they were unsuccessful ldentlñ7ing direct and/or indirect participation and indicated that since the dry dock survey and repairs require workers and vendors to carry American Bureau of Shlpping & United States Coast Certification that direct particlpation is not possible. Also, because seruíces are being provided at their facilities in Sturgeon Bay Wisconsin that is approximately a five (5) hour drive from Chicago indirect participation is also not possible even after searching the City of Chicago database. Therefore, we are concurring and recommending that the request for a full waiver of M/VVBE be granted.

Thank you in advance for your consideration, lf you have any questions or require additional information in order to process this sole source request, please contact Felicia Rawlings, Deputy Commlssloner at 31 2-745-0581

10oo EAST OHIO STREET, CHICACO, ILLINOIS 60611 Gertification and Compliance System (c2)

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Gllck the certlflcatlp¡ type fsr gontaqt InfqrmQllon,end cerllfldádqn de!âlls Your search parameters did not return any matches, Modify the information in the fields above and click Search Agaln, FINCANTlERI BAY sH¡PBUILDING January 12,2076

City of Chicago Deparhørt of Water Managemeirt 333 S. State Street Room 410 Chicago, Illinois 60604

Attcntion: Margarita Alvarez

Subjecfi Waiver for Minority Business Enterprise and Women Busiuess EnterPrise

Gentlønen:

In refereirce to the sole sou¡te conhact betweenthe City of Chicago and Fincantieri Bay Shipbuilding (FBS), specifically for docking and repairs to the Tug James J. VERSLIIS, we offer the following.

The City of Chicago's web assistance links were searohed for certified/qualified/available'hlinority brusiness" and'\vome,n owned" businesses.

\ile ask for a full waiver of "minority business" and'lvomen owned" particþation on this contract for the following r€asons: 'Wisconsin -The drydocþ sgrvey and repairs will take place at our Sturgeon Bay, facility, approxirateþ a S-hout drive from Chicago.

-Vessel sun¡eys and repairs are a very specialized field. Workers and vendors are required to carry American Bureau of Shipping and United States Coast Cuård Certification.

-In researching the list of oornpanies certified as 'Ininority business" and "\f,'omen owned" buSinesses, none appear to carry the expertise or cøtifications required to perform this work.

-The Tug James J. VERSLUIS was last dry-docked for swvey at our facility in September 2013. A waiver was ganted for that smfuact and the requirements forthis contact üevëry similar.

Bay Shipbuilding lools forward ûo once again working with the City of Chicago on this important project. Feel ûee to call me with any questions you may have.

Sinoerely, BAY SHIPBUILDING

Services

FltcAltTrERr ilARlllE GR0uP, tLc Bay Shlpbuilding P 920-/43-552'ì 605 North lhird Avenue, P.0. Box 830 F. {r20-/43-23/l Sturgeon Bay, Wlsconsin 54235 wwlv f i nc¿ntierinarinegtottp.cotn

a FlncAflTl€ru company Re. Other Shipyard Contacts - Sole Source-Tugboat James J. Versluis

Silva, Virgílio

Mc:¡t L2i28/2015 11:04 AM

l-c:Frizelis, Richard ;O'Malley, Mark ;

c.c:Rawlings, Felicia ;Alvarez, Margarita ;

Thanks for the info

Virgilio S. Silva Coordinator of Tugboat Operations

312-744-3675 Office 312-742-1064Tugboat

312-742-7124 Fax

From: Frizelis, Richard Sent: Monday, December 28,201-5 9:57 AM To: O'Malley, Mark Cc: Silva, Virgilio; Rawlings, Felicia; Alvarez, Margarita Subject: Re: Other Shipyard Contacts - Sole Source-Tugboat James J. Versluis

Mark

Attached are documents for our sole source meetíng as requested by Margarita and Fellcia. Please let me know if there is anything else you need from me.

Rich Frizelis Marine Engineer Tug James J Versluis City of Chicago Water Management

Cell773-255-3882 Fax312-742-1124

From: Alvarez, Margarita Sent: Monday, November23,2015 3:04 PM fo: O'Malley, Mark repair facility in Lemont lL and also I attempted to contact lllinois Marine towing that operated a small tug phone calls to me chicago Drydock in chicago that also does the same neither one of them has returned regardíng the re-powering project on the Tug James J Versluis'

Please advise if there needs to be further action'

Rich Frizelis Marine Engineer Tug James J Versluis City of Chicago Water Management

Cell773-255-3882 Fax 3I2-742-IL24

named herein and This e-mail, and any attachments thereto, is intended only for use by the addressee(s) recipient of this may contain legally privileged and/or confidential information. lf you are not the intended you are hereby e-mail (or the person responsible for delivering this document to the intended recipient), notified that any dissemination, distribution, printing or copying of this e-mail, and any attachment to the individual thereto, is strictly prohibited. lf you have received this e-mail in error, please respond and printout sending the message, and permanently delete the original and any copy of any e-mail thereof.

herein and This e-mail, and any attachments thereto, is intended only for use by the addressee(s) named recipient of this may contain legally privileged and/or confidential information. lf you are not the intended you e-mail (or the person responsible for delivering this document to the intended recipient), are hereby notified that any dissemination, distribution, printing or copying of this e-mail, and any attachment individual thereto, is strictly prohibited. lf you have received this e-mail in error, please respond to the printout sending the message, and permanently delete the original and any copy of any e-mail and thereof. Cc: Frize!is, Richard; Silva, Virgilio; Rawlings, Felicta J. Versluis subject: other shìpyard contacts - sole source-Tugboat James

Mark, purchase order contract for the tug boat repairs James we are in the process for the new 5 yr. sole source standard J. Versluis Please provide me with the following: necessity for the procurement as well as . Memo approved by the commissioner, detailing the rationale and the estimated cost . Detailed sPec and line items . Price Quotation procurement (please see attached and fill out the worksheets) . Justification for Non-competitive worksheet meeting' . List of user department's personnel participating in the NCRB

Thanks,

Margarita Afvarez Department of Water Management 333 S, State St. Room 410 q q991 -C_[ì_ca_s_o_ _I_1, Phone: 3I2-747-L683 Fax: 312-742-9087 m a lva rez@cityofchica go. o rq

From: Rawlings, Felicia Sent: MondaY, November 23,2075 8:144M To: Alvarez, Margarita Subject: Fw: Other shipyard contacts

Felicia L. Rawlings Deputy Commissíoner Department of Water Management 333 South State Street - Room 410 Chicago , lllinois 60604 312 -74s-0581 31.2 - 742-9087 (Fax)

From: Frizelis, Richard Sent: Monday, November 23,201'5 7:59 AM To: O'Malley, Mark Cc: Silva, Virgilio; Rawlings, Felicia Subject: Other shiPYard contacts

Mark Alvarez, Margarita

From: Koch, Ju I ie C < Julie.Koch@us,fi nca ntieri.com > Sent: Thursday, June 23,20L6 11-:49 AM To: Alvarez, Margarita; Frizelis, Richard Cc: O'Malley, Mark; Rawlings, Felicia; Schroeder, Karl L Subject: MA/VBE COM PLIANCE DOCU M ENTS Attachments: S28C-6e160623 1-1480.pdf

Attached emails document our attempts to solicit vendors for the upcoming project. No responses to date, Trust this satisfies the requirement,

Thank you

Julie C. Koch Ma nager Contract Services FINCANTIERI BAY SHIPBUILDING Phone (920l'746-3392 cell (920)493-7s83 Fax (920) 743-2371

J ulie. Koch @ us.finca ntieri.com

Information including any attachments contained in this electronic submission may contain information or technology the export or re-export of which is restricted by U.S. export laws and regulations. By viewing this e- mail and any attachments, the recipient agrees to the following: (l) the recipient's use of this e-mail and any attachments shall comply with all applicable laws, rules and regulations, including, without limitation, U,S. export laws and regulations, and (2) the recipientmay not transfer or otherwise export or re-export any information or technology contained in this e-mail or any attachment except in full compliance with the export controls administered by the U.S.

1 Larson, Shelley

From: Young, David Sent: Monda¡ June 20, 2016 9:45 AM To: Young, David Subject: Drydocklng Quote: Vendor Search Request Asian American Alliancç

Not ln Service...

Dave Y. Purchasing Manager Fincantíeri Bay Shlpbuilding 920.746.3352

From: Young, David 6ent: Monda¡ June 20, 2016 9:21 AM Tor m Cc: Young, Davld Subject Drydockfng Quote: Vendor Search Request Aslan Amerlcan Alllance

Hello Christine,

Fincantieri Bay Shlpbuildlng ) is a Repair/Repower/Shlpbuilding Shipyard located in Sturgeon Bay, Wis. The City of Chicago has ¡ssued solicitation for bids for dry-docking work on a vessel in early fall of this year. Fincantieri Bay Shipbulldlng (FBS), wlth this Email Request, is compiling a list of vendors for consideratlon to work on the Project should FBS be awarded the Bld. Please advlse thfs sender by reply emailyour desire to be on the sub-contractor bid llst or, if you will decline.

Let me know lf you have any questions or concerns.

Best regards,

Dave Young Fincantieri Bay Shipbu ilding Purchasing Manager Phone: 920.746.3352

I Larson, Shelley

From David AM Sent: , June 20.201610:02 To: Gc: Young, Black Contractors Unlted Subiect: Drydocking Quote: Vendor Search Request

Hello Carole,

is a Repair/Re powerÆhl pb ullding Shipyard located bids for dry-dockinç work on a vessel in early fall of Request,iscompllingalistofvendorsforconsiderationto advisethissenderbyreplyemailyourdesiretobeonthe sub-contractor bid list or, lf you will decline'

Let me know lf you have any questlons or concerns'

Best regards,

Dave Young Fincantieri BaY ShiPbuilding Purchasing Manager Phone: 920.746.3352

1 Larson. Shelley

From: Young, David Sent: Monday, June 20, 2016 10:15 AM To: [email protected] Gc: Young, David Subject: OrVOoó<¡ng Quote:Vendor Search Request Chicago MSDC

Hello MSDC,

shipyard located Fincantieri Bay shipbuilding ) is a Repalr/Repower/shipbuildlng work on a vessel in early fall of in sturgeon Bay, Wis. The c r bids for dry-docklng, a list of vendors for consideration to this year. Fincantieri Bay sh Request, Is compillng by reply emall your desire to be on the work on the proJect should FBS be awarded the B¡d. Please advise this sender sub-contractor bid list or, if you will decline.

Let me know if you have any questions or concerns'

Best regards,

Dave Young Fincantieri Bay ShiPbuilding Purchasing Manager Phone: 92O.746.3352 Larson. Shelley

From: Young, David Sent: Mondãy, June 20, 2016 9:13 AM To: larchie@cul+hicago.org Cc: Young, David Subject: Drydoîking Quote: Vendor Search Request Chlcago Urban League

Flomi Young, David SenE MondaY, June 20,2016 9:08 AM Cc Young, Davld Subject: Drydocking Quote: Vendor Search Request

Hello Joan,

shlpyard located Ftncantieri Bay shipbuilding ) is a Repair/Repower/shipbuilding work on a vessel in early fall of in sturgeon Bay, wis. The c r bids for dry-docking, list of vendors for conslderatlon to this year, Fincantierl Bay shîpbuilding (FBs), with this Emall Request, is compiling a emailyour desire to be on the work on the proJect shouH r-es Oe awarded the Bid. Please advise this sender by reply sub-contractor bid list or, if you wîll decline.

Let me know if you have any questions or concerns'

Best regards,

Dave Young Fincantieri Bay ShiPbu ilding Purchasing Manager Phone: 920.746.3352

1 Larson, Shelley

From: Young, David Sent: Monday, June 20, 2016 9:26 AM To: [email protected] Gc: Young, Davld Subject: Drydoiking Quote: Vendor Search Request HACIA

Hello HACIA¡ '

Fincantieri Bay Shipbuilding I ls a Repair/Repower/Shipbulldlng Shipyard located fall in Sturgeon Bay, Wis. rne õity of Chicago has issued solicitatlon for blds for dry-docklng, work on a vessel in early of this year. Fincantierl Bay Shlpbuildlng (FBS), with this Email Request, ¡s compiling a list of vendors for consideratlon to *orú on the proJect should FBS be awarded the Bid. Please advise this sender by reply email your desire to be on the sub-contractor bid llst or, if you will decline.

Let me know if you have any questions or concerns.

Best regards,

Dave Young Fincantieri Bay Shipbuilding Purchasing Manager Phone: 920.746.3952

1 Larson, Shellev

From: Young, David Sent: Monday, June 20, 2016 9:18 AM To: info@nawbochlcago, com Cc: Young, David Subiect: Drydocking Quote: Vendor Search Request NAWBO

From: Young, David Sent: Monday, June 20, 2016 9:08 AM Cc: Young, David Subiect: Drydocking Quote: Vendor Search Request

Hello Diane,

Fincantieri Bay Shipbullding ) is a Repair/Repower/Shipbuilding Shipyard located in Sturgeon Bay, Wis. The City of Chicago has issued solicîtation for bids for dry-docklng, work on a vessel in early fall of this year. Fincantieri Bay Shipbuilding (FBS), with this Email Reques! is compiling a list of vendors for considerât¡on to work on the projea should FBS be awarded the Bid. Please advise thls sender by reply emall your desire to be on the sub-contractor bid list or, if you will decllne'

Let me know if you have any questlons or concerns'

Best regards,

Dave Young Fincantier¡ Bay Shipbuilding Purchaslng Manager Phone: 920.746.3352 Larson, Shelley

From: Young, David Sent: Monday, June 20, 2016 9:16 AM To: [email protected] Gc: Young, Davíd Subject: Drydocking Quote: Vendor Search Request Trlton College SBDC

Frcm: Young, David Sent: Monday, June 20, 2016 9:08 AM Cc: Young, David Subjecù Drydocking Quote: Vendor Search Request

Hello Geoffrey,

Fincantieri Bay Shlpbulldlng ( ) is a Repair/Repower/Shipbuilding Shipyard located in Sturgeon Bay, Wis. The Clty of Chlcago has issued solicitation for blds for dry-docklng, work on a vessel ln early fall of this year. Fincantieri Bay Shipbulldlng (FBSI, wlth this Email Request is compiling a list of vendors for conslderatlon to work on the Project should FBS be awarded the Bld. Please advlse this sender by reply emallyour desire to be on the sub-contractor bld llst or, if you will decline.

Let me know if you have any questlons or concerns.

Best regards,

Dave Young Fincantieri Bay Shipbuilding Purchasing Manager Phone: 920.746.3352

1 Larson, Shelley

From Young, David Monday, June 20, 2016 10:08 AM [email protected] Young, David DrydockÍng Quote: Vendor Search Request WBDC

Flncantlerl Bay Shipbuildlng ! is a Repair/Repower/Shipbuildlng Shipyard located in Sturgeon Bay, Wis. The City of Chicago has issued solicitation for bids for dry-docklng, work on a vessel in early fall of this year. Fincantieri Bay Shipbuilding (FBS), with this Emaîl Request, ls compiling a list of vendors for consideratlon to work on the ProJect should FBS be awarded the Bld. Please advise thís sender by reply email your deslre to be on the sub-contractor bid list or, if you will decline.

Let me know lf you have any questfons or concerns.

Best regardg

Dave Young Fincantierí Bay Shipbuilding Purchasing Manager Phone: 920.746.3352

1 Larson, Shelley

From: Young, David Sent: Monday, June 20, 2016 9:56 AM To: [email protected] Gc: Young, David Subject: Drydocking Quote: Vendor Search Request RalnbodPush Coalition

Hello,

Fincantieri Bay Shipbulldlne ( ) ¡s a Repair/Repower/Shipbuilding Shipyard located in Sturgeon Bay, Wis. The Clty of Chicago has issued solicltatlon for bids for dry-docking work on a vessel in early fall of this year. Fincantieri Bay Shipbullding (FBSI, with this Email Request, is compiling a list of vendors for conslderatlon to work on the Project should FBS be awarded the Bíd. Please advlse this sender by reply emall your deslre to be on the sub-contractor bid list or, if you will decline.

Let me know if you have any questions or concerns.

Best regards,

Dave Young Fincantieri Bay Shipbuilding Purchasíng Manager Phone: 920.746.3352