2016 National Drosophila Board Meeting Agenda
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2016 National Drosophila Board Meeting Agenda Wednesday July 13, 2016, 3:00 - 6:00 PM New York/New Orleans room of the Orlando World Center Marriott 1. Introduction (David Bilder) 3:00-3:05 ADRC 2. Report of the 2015 Meeting Organizing Committee (Sue Celniker) 3:05-3:15 3. Treasurer’s Report (Debbie Andrew) 3:15-3:20 4. Report of the GSA Senior Director (Suzy Brown) 3:20-3:30 5. GSA and the Drosophila Board (Lynn Cooley) 3:30-3:35 6. Sandler Lectureship Committee (Daniela Drummond-Barbosa) 3:35-3:40 7. Victoria Finnerty Undergraduate Travel Award (Alexis Nagengast) 3:40-3:45 8. Image Award (Michelle Arbeitman) 3:45-3:50 9. 2017 & 2018 Fly Meetings Update (Amy Kiger) 3:50-3:55 10. ADRC Rejuvenation ad hoc committee (Howard Lipshitz) 3:55-4:05 Community 11. Drosophila Board Election Report (Amy Bejsovec) 4:05-4:10 12. Revisions to Fly Board Charter (Ken Irvine) 4:10-4:15 13. Janelia Drosophila Research Ecosystem Meeting (David Bilder) 4:15-4:20 14. Identifying members of the Fly Community (David Bilder) 4:20-4:25 15. Advocacy & Communications (Andrea Page-McCaw) 4:25-4:35 16. Primarily Undergraduate Institutions (Alexis Nagengast) 4:35-4:40 BREAK 4:40 - 4:55 Resources and Projects 17. White Paper (Ken Irvine) 4:55-5:05 18. FlyBase (Norbert Perrimon) 5:05-5:20 19. MOD support letter (David Bilder) 5:20-5:25 20. Bloomington Stock Center (Kevin Cook) 5:25-5:35 21. VDRC stock centers (Lisa Meadows) 5:35-5:40 22. Species Stock Center (Maxi Richmond) 5:40-5:45 23. Drosophila Gene Disruption Project (Hugo Bellen) 5:45-5:50 24. Harvard Drosophila RNAi Screening Center (Stephanie Mohr) 5:50-5:55 25. Harvard Transgenic RNAi Project (Liz Perkins, Jonathan Zirin) 5:55-6:00 26. Berkeley Drosophila Genome Project (Sue Celniker) 6:00-6:05 27. DIS (Jim Thompson) Adjourn 1 Table of Contents for Reports and Discussion Items: 2. Report of the 2015 Meeting Organizing Committee 3 3. Treasurer’s Report 11 4. Report of the GSA Senior Director 14 5. GSA and the Drosophila Board 16 6. Sandler Lectureship Committee 16 7. Victoria Finnerty Undergraduate Travel Award 17 8. Image Award 17 9. 2017 & 2018 Fly Meetings Update 18 10. ADRC Rejuvenation ad hoc committee 18 11. Drosophila Board Election Report 22 12. Revisions to Fly Board Charter 23 13. Janelia Drosophila Research Ecosystem Meeting 23 14. Identifying members of the Fly Community 24 15. Advocacy & Communications 25 16. Primarily Undergraduate Institutions 28 BREAK 4:40 - 4:55 17. White Paper (Ken Irvine) 29 18. FlyBase (Norbert Perrimon) 29 19. MOD support letter (David Bilder) 40 20. Bloomington Stock Center (Kevin Cook) 41 21. VDRC stock centers (Lisa Meadows) 42 21a. Kyoto Stock Center (Toshiyuki Takano-Shimizu) 43 22. Species Stock Center (Maxi Richmond) 43 23. Drosophila Gene Disruption Project (Hugo Bellen) 45 24. Harvard Drosophila RNAi Screening Center (Stephanie Mohr) 48 25. Harvard Transgenic RNAi Project (Liz Perkins, Jonathan Zirin) 52 26. Berkeley Drosophila Genome Project (Sue Celniker) 56 27. DIS 62 Discussions and Decisions made 3. Treasurer’s Report 13 Discussion of funds dispersal and transparency 5. GSA and the Drosophila Board 16 Discussion regarding interactions between Boards 9. 2017 & 1018 Fly meetings update 18 The 2018 organizers (TBD) will use feedback received from the TAGC meeting in their planning. 10. ADRC Rejuvenation ad hoc Committee 21 Discussion on the report by the ad hoc committee. 11. Election report 22 Discussion on voting restriction 12. Revisions to Fly Board Charter 23 Discussion on Charter Revision 13. Janelia Drosophila Research Ecosystem Meeting 24 Discussion on revitalization of the Fly Ecosystem over next ~10 years, how to identify members of the fly community 14. Identifying members of the Fly Community 25 Discussion on ways to identify community members 15. Advocacy & Communications 28 Discussion on the proposed website, the need for a central location, 2 and challenges ahead for upkeep, distribution, and identifying target audience 17. White Paper 29 The Board voted unanimously to accept the White paper 18. FlyBase Report 40 Discussion on FlyBase improvements 22.Species Stock Center 45 Discussion on the NSF funding hiatus and its impact on the DSSC Action Items for Follow-up 2. GSA analysis of TGAC meeting feedback 11 3. Funds dispersal and transparency 13 5. GSA and the Drosophila Board 16 7. Undergraduate Travel Award mechanism 17 14. Identifying members of the Fly Community 24 15. Advocacy & Communications 28 18. FlyBase Report 40 22.Species Stock Center funding 45 APPENDICES: Appendix 1. Full text of proposed revised Charter 62 Appendix 2. Drosophila White Paper 67 Appendix 3. Election emails and candidate statements 72 Appendix 4. Collins GSA Agenda 77 1. Introduction: David Bilder 2. Report of the 2015 Meeting Organizing Committee: Susan Celniker, Nancy Bonini, David Bilder and Ross Cagan The 2016 Organizing Committee was assembled in 2013. Susan Celniker was recruited by Ken Irvine and Amy Bejsovic, current and past Board Presidents, respectively to be the lead organizer under advice from Suzy Brown of the GSA to have an experienced Committee Organizer for this exceptional Genetic Conference that encompasses not only the Drosophila community but communities that study Ciliates, Yeast, Zebrafish, Mouse, Worm and Population, Evolutionary and Quantitative Genetics. Sue subsequently recruited Nancy Bonini and together they recruited David Bilder and Ross Cagan. Both Sue and Nancy were organizers for the 49th Drosophila Annual Research Conference in 2004. We began organizing the 2016 meeting almost immediately interfacing with the “uber” organizers Jeannie Lee and Philip Hieter and the co-organizers from the other model organism communities. We selected cross-organism keynote speakers and with this exception coordinated the Drosophila meeting as in earlier years selecting individuals for the historical panel, as keynote speakers and as platform session chairs. Most of our work was done sharing information by email. Given that all of our interactions occurred remotely, there was no particular advantage to having all of the organizers situated in one geographical region. What is advantageous is to select a group of co-organizers with diverse scientific expertise, as this makes the task of identifying appropriate speakers and session chairs much easier. Overall, meeting organization progressed smoothly. Most decisions were made by consensus, although some tasks were assumed by, or delegated to, individual members. Continual guidance and input from Suzy Brown was invaluable, and the entire GSA staff did an outstanding job. 3 Interaction with the GSA Office. Suzy Brown, and by extension the whole GSA office, was terrific to work with. The timeline and reminders that Suzy sent us were very useful. Suzy was very helpful in answering all questions that arose and provided invaluable continuity with her knowledge of the workings of previous meetings. 2016 fly meeting registrations and registration trends. Pre-registration for the 2016 fly meeting is lower than our traditional meetings, with 997 pre-registrants as of June 1, 2016. A comparison to previous years meetings and to other GSA meetings is shown below. For historical comparison, earlier fly meeting pre-registrations were: 1517 (2015), 1431 (2014), 1555 (2013), 1537 (2012), 1328 (2011), 1516 (2010), 1383 (2009), 1343 (2008), 1345 (2007), 1241(2006), 1451 (2005) and1470 (2004) At the 2015 Drosophila Board meeting, concern was voiced that the change in time (July) and location (Orlando) might reduce participation and this appears to be true. In particular, there are many competing conferences during the summer (Gordon conferences for example), that likely also contributed to reduced attendance at the fly conference. Organizer, speaker and special awards compensation. Unlike previous years, where the meeting organizers, plenary speakers, and keynote speakers were provided free conference registration, this year the budget covered only the plenary speakers with free conference registration. Each organism was given registration and travel funds for three individuals and we used the budget to cover the conference registration for our plenary speakers. Everyone had to cover their lodging and travel costs. There were several inquires about registration and travel funds from some of the speakers and session chairs, but in the end everyone agreed to fund their own way. The Larry Sandler Award Winner receives complementary airfare, registration, hotel accommodations, and GSA membership. Victoria Finnerty Memorial Fund travel grants were awarded to 8 undergraduate researchers, all of whom are presenting posters (see names below). Conference Sessions. As in recent years, only the schedule and lists of talks and posters are in the program book. The abstracts are available online. Historical Panel Session, Wednesday night. The 2016 fly meeting will follow the traditional program on the first night, with introductions, announcements from GSA, the Sandler lecture and finally the historical panel discussion “Discovery of the Homeobox”. The organizers invited Drs. Matt Scott, Michael Levine and William McGinnis to participate in the panel with Dr. Cassandra Extavour as the panel moderator. Plenary Speakers. As in previous years, our criteria for choosing plenary speakers were scientific importance and novelty, breadth of topics, gender balance, foreign and domestic speakers, and a mixture of junior and senior faculty. In addition, we only selected speakers that we have recently heard and are confident that they will give excellent talks. Any speaker that had given a plenary talk within the last 10 years was excluded from consideration. The plenary speakers will be (in order of the program): Pamela Geyer (University of Iowa), Artyom Kopp (UC, Davis). Pierre Léopold (Institut Valrose Biologie), Ingrid Lohmann (Heidelberg University), Adam Martin (MIT), Duojia (DJ) Pan (Johns Hopkins School of Medicine), Iris Salecker (Francis Crick Institute) and Annette Schenck (Radboud University Medical Center) Categories for the abstracts, platform and poster sessions.