2020 Boarding Handbook Contents

Director of Boarding ...... 1

Head of Residence ...... 2

Harlin House Captain ...... 4

Harlin House Vice Captain ...... 4

A Welcome to Boarding ...... 5

Contact Details ...... 7

Boarding Dates 2020 ...... 8

Daily Routines ...... 9

Leave ...... 13

Rewards and Sanctions ...... 16

Enrichment Programs ...... 17

Pastoral Care ...... 19

Boarding Values ...... 20

Student Life ...... 21

Health Centre ...... 26

Communication ...... 28

Clothing ...... 29

ii iii Director of Boarding Head of Residence Berian Williams-Jones Nick Byron

As Director of Boarding, I am excited by the I first arrived at BGS in 1988 as a boy eager to challenges and rewards of the position, while also help my father set up his office as the Head of aware of the privilege of having an integral role the Lower . As a young man, I completed in the lives of young men during their formative numerous placements here as a trainee teacher. adolescent years. In performing the Head of Residence role, I am fulfilling my desire to teach at Grammar Throughout my teaching career, I have worked School. It is a privilege to be involved in the at boarding in England and . My education of the young men in the boarding first post was at Haileybury, formerly the training community. for the East India Company. Located half an hour north of London, the school had over My early teaching career ran alongside my 500 boarders. In addition to leading both Design ambitions to become a professional rugby Technology and Information Technology, I was player. Indeed, sporting luck intervened; knee actively involved in various pastoral roles, most reconstructions in 2004 and 2005 sidelined me notably as the Assistant Housemaster in Thomason from playing. During this time, I was able to focus and the Lower School. on my teaching at Marist College, Rosalie. Early in my tenure at ‘Rosa’, my pastoral abilities were In 2005, I joined Dean Close School in Cheltenham rewarded with roles as Acting Head of Year 10 in as their first Director of Assessment and Data 2004, then as the Acting Head of Years 8 and 9 in but soon found the lure of a pastoral role hard to and boarded for four years at Dean Close School, 2005. I relocated to Brisbane to take up the role of refuse. I was appointed Assistant Housemaster so we are well versed with boarding from a wide Head of Residence at BGS. This has also enabled of Gate, before being asked to run the house on range of perspectives. Our youngest daughter is a In 2006, I cut short my time at Marist Rosalie, my family to spend time with our Australian an interim basis. I was subsequently appointed student at . recommitting myself to playing rugby at the relations. My wife Freya, also a teacher, and my Housemaster of Tower, living alongside almost highest level I could. I moved to the UK for what I two daughters, Elizabeth and Bridget, are enjoying 70 boys from 13 to 18 years of age. During my last My role at BGS is to lead the community, to thought would be a year or two of playing rugby their life Down Under. The girls in particular like four years at Dean Close, I was Head of Boarding, provide a strategic overview for the Boarding in the rain and seeing the world; it turned into their trips to the dining room for the ice cream that leading a boarding community of six houses and program and to be a constant point of contact for a life-changing experience. It saw the end of my always seems to be on offer! 300 students. parents. That said, I remain fully involved in the days playing rugby, as I became a husband and day-to-day running of the boarding community. father, and developed my skills as an educator of As Head of Residence, my role is to ensure the During my time at Haileybury, I was fortunate The real reward of boarding is working with young men. day-to-day running of boarding meets the needs to be offered the opportunity to spend a year at students, and seeing them both grow and of the young men in our care. I aim to provide . An indelible experience, mature into young people who are ready for the My educational experiences included time as Head innovative pastoral support programs that the year sowed the seed to relocate to Australia challenges and rewards that life beyond school of Learning and Behaviour Support at Tenbury promote student wellbeing. At all times, I seek which, following a Winston Churchill Travelling offers. High School from 2009 to 2012. I had a diverse to foster positive relationships with students, Fellowship and various family holidays, we did in role that ranged from developing individual staff and parents, ensuring a supportive learning April 2015. I began my Australian teaching career education plans for underperforming students, to environment for all boarders. BGS Boarding is at Gippsland where I was Head implementing a whole-school positive behaviour home to many different individuals, and I facilitate of Boarding and served on the Victorian Board of policy. I was also appointed the Head of Year 10 a variety of relevant and continuous learning the Australian Boarding Schools’ Association. when the school reviewed its pastoral structure in experiences that develop the boys’ characters to 2011. their full potential. My wife, Ruth, is also a teacher and in her words “a proud boarding widow”, knowing that just five In 2013, I gained my first experience in leading minutes in the House usually equates to a good a boarding house when I was appointed few hours. Our eldest daughter is a student at QUT Housemaster of School House at Lord Wandsworth College. This position saw me take control of a senior boys’ boarding house that was home to almost 80 boys from 13 to 18 years of age, and continue my involvement in sport as Director of Rugby.

1 2 Harlin House Student Leaders

Alex MacGibbon | Harlin House Captain Stephen Baronio | Harlin House Vice Captain

I was born in Brisbane but moved to the Central I was born in the small rural community of region at a young age, and my family Stanthorpe, where I lived until I moved to Brisbane has lived there ever since. I spent most of my Grammar School in 2015. I began my boarding childhood and early schooling in Rockhampton until journey at the age of 11, entering Harlin House in my journey began in 2015. Year 7. Like most boys joining a new school, I was My family then moved to the small mining town of anxious but willing to take on the challenges and Blackwater, and more recently, Moranbah. the confronting ideas of living away from home.

I arrived at Harlin House as a shy Year 7 boarder, My transition into the boarding house was but my transition to the city and boarding life was somewhat daunting, coming from a smaller made easier with the guidance of my brother in Year community. It was not only the ideas of moving 9, who had a year of boarding experience under schools but also entering a large, unfamiliar his belt. I adapted quickly to the expectations and city. However, the warm boarding community brotherhood of Harlin House, which taught me assisted and supported me, making the transition the importance of accountability and community as smooth as possible. The boarding community – two fundamental principles that make boarding is unique; it perfectly encapsulates brotherhood. at BGS a cohesive and unique experience. Through Everyone is working to ensure that each boy supportive interactions and enduring relations, in the House has a place, and they can feel the both staff and students alike are always working to overwhelming sense of community. The boarding ensure every boy achieves his best, with unparalleled staff also do a great job to maintain a respectful, opportunities. friendly environment.

As the final stint of my BGS journey begins, I look In the final year of my Brisbane Grammar forward to fulfilling the responsibilities as Harlin School journey, I am dedicated to serving and House Captain. I aim to serve alongside my fellow representing BGS Boarding and the School Prefects and seniors with my utmost pride and community to the best of my abilities. As Harlin effort to ensure a seamless transition for new and House Vice Captain for 2020, I am confident in my continuing boys – further diversifying our great fellow Prefects’ and seniors’ abilities, alongside community and ultimately ensuring the ongoing House staff, to strengthen the rewarding boarding success of BGS Boarding in 2020. experience.

3 4 A Welcome to Boarding

Boarding Principles and school communities, and is served within an BGS aims to offer boys the best possible boarding attractive and welcoming facility. At the same time, experience, in a nurturing environment, where our Health Centre provides a high level of health each individual is safe and happy, is valued and is and related care for boarders. encouraged to achieve his best. Accommodation The foundations of the boarding experience are the At Brisbane Grammar School, all boarders live in same strong values that exist within the School. the one precinct. Harlin House and Griffith House Harlin House and Griffith House seek to be part of provide a home away from home for almost 100 a respectful community with regard for learning, boarders. leadership and endeavour. Within boarding, we focus on the holistic wellbeing of boys and seek to The Director of Boarding leads the boarding provide a program and experience that helps them program and is responsible for all aspects of fulfil their potential and become BGS graduates boarding at BGS – from the successful recruitment who contribute to their communities. of boarders to the strategic direction of the community. The Head of Residence is responsible We nurture the needs and talents of individual for the daily operation of the boarding community boarders through a diverse program of enrichment and for leading Harlin House, while the Senior experiences. These encompass academic studies, House Tutor is responsible for the social, emotional physical and recreational activities, service to and academic wellbeing of boarders in Years 5 to others, the opportunity to lead, and a variety of life 8. The Activities Coordinator leads a seven-day skills. Boarders gain a sense of belonging as part activity program for all boarders. of a large and inclusive group of boys, while also belonging to a smaller pastoral group, in the form The staffing structure consists of eight Boarding of a House Family. The boarding community seeks Tutors, each of whom works one evening shift to be an integrated element of BGS, with strong per week supervising prep, providing pastoral and supportive relationships with leadership, leadership for House families, and facilitating teaching and support staff. activities. Six Residential Tutors live within the boarding precinct, providing overnight support Boarders are cared for by well-qualified and and supervision. dedicated staff who are experienced in the care of adolescent boys in a residential setting. A Health Centre is located within Harlin House The boarding community seeks to operate to offering a surgery service from 7.00am until the highest possible standards through strong 10.00pm from Monday to Friday. The service is also processes and procedures. The program meets, and available during weekend mornings and evenings, where possible exceeds, the requirements of the with an on-call schedule operating during the day. National Boarding Standards. Emphasis is placed A resident nurse provides overnight care for all on strong communications within the Houses, and boarders when needed. with parents, guardians and the wider community.

We recognise that factors beyond the student program are central to a successful boarding community. We are committed to a contemporary boarding model that provides boarders and staff with comfortable accommodation. We recognise the need to attract and retain high-calibre staff, within a structure that enables career development and progression.

The catering department offers a varied and healthy diet that meets the needs of the boarding

5 6 Contact Details Harlin House Dates 2020

Boarding House Term 1 Postal Address Harlin House Saturday 25 – Monday 27 January Boarding Induction Weekend Brisbane Grammar School Tuesday 28 January Houses opens for Term 1 at 12.30pm 24 Tuesday 28 January Boarder Parent Function Brisbane QLD 4000 Australia Wednesday 29 January Term 1 begins Director of Boarding +61 7 3834 5225 [email protected] Friday 31 January – Sunday 2 February Boarding ‘in’ Weekend Mr Berian Williams-Jones M 0477 831 974 Friday 21 Sunday 23 February House Weekend Head of Residence +61 7 3834 5218 [email protected] Saturday 21 February Boarders’ Formal Dinner (Years 11 and 12) Mr Nick Byron M 0437 285 546 Saturday 4 April Houses closes for Term 1 at 12.30pm Senior Boarding Tutor +61 7 3834 5253 [email protected] Mr Tom Christie M 0400 681 713 Term 2 House Parent +61 7 3834 5253 [email protected] Monday 20 April Houses opens for Term 2 at 12.30pm Ms Monique de Haan Friday 22 – Sunday 24 May House Weekend Duty Tutor M 0417 129 124 Friday 22 May Boarders’ Formal Dinner (Years 11 and 12) Friday 5 June Annual House Dinner Health Centre Saturday 22 June Houses closes for Term 2 at 12.00pm Health Centre Manager +61 7 3834 5222 [email protected] Ms Karen Bramley Term 3 Nurses +61 7 3834 5222 [email protected] Monday 13 July Houses opens for Term 3 at 12.30pm Ms Edwina Brennan Ms Caroline Henzell Saturday 25 July Open Day Harlin House Coffee Shop – Boarders’ Lawn Mrs Helen Ewart Friday 7 August Boarders’ Formal Dinner (Years 11 and 12) Overnight Nurse +61 7 3834 5293 On call from 10.00pm until 7.00am Friday 7 – Sunday 9 August House Weekend Mrs Karyn Mitchell Friday 18 September Pre-Formal – Boarders’ Lawn (4.30pm until 6.00pm) Saturday 19 September Houses closes for Term 3 at 12.30pm

Acting Head of Middle +61 7 3834 5375 [email protected] Term 4 School Monday 5 October Houses opens for Term 4 at 12.30pm Ms Rebecca Campbell Friday 16 – Sunday 18 October House Weekend Acting Head of Years 5 +61 7 3834 5376 [email protected] and 6 Friday 16 October Boarders’ Formal Dinner (Years 11 and 12) Mr Paul Kenny Wednesday 18 November Boarding Leavers’ Evening Head of Year 7 +61 7 3834 5352 [email protected] Saturday 28 November Houses closes for Term 4 at 12.30pm Mr Larry Carmichael Head of Year 8 +61 7 3834 5371 [email protected] Mr Craig Timms

Senior School Deputy Headmaster - +61 7 3834 5249 [email protected] Students Mr David Carroll Head of Year 9 +61 7 3834 5760 [email protected] Mr Samuel Lobascher Head of Year 10 +61 7 3834 5233 [email protected] Mr Simon Conway Head of Year 11 +61 7 3834 5341 [email protected] Ms Sharee Verdon Head of Year 12 +61 7 3834 5355 [email protected] Mr Nick Holland

7 8 Return from School opportunity to relax and unwind at the end of the Boarders return to the Houses at the end of the day in one of the various common rooms. These school day. This time will vary depending if boys rooms provide space to relax, watch television, are in the Middle School or Senior School, in play some games and prepare light snacks. keeping with the term’s bell times. Showers and Teeth Afternoon Activity Prior to bed, there is ample time for personal An extensive activities program exists at BGS with hygiene – an important element of living within a a diverse range of options available. Opportunities boarding community. include house-based programs, school-based clubs and societies that meet each week and the Bedtime Routine GPS sports competitions. Boarders are expected All boarders have different routines before bed, to make the most of the extensive co-curricular but each must adhere to the same basic principle activities offered at the School. and use the time to prepare for sleep. Boarders are encouraged to read a book during the 30 minutes As a rule, boarders in Years 5 to 10 are expected of ‘quiet time’ before lights out. Mobile phones to take part in a School or House based physical belonging to boys in Years 5 to 11 are collected activity each week. They are also expected to during this time. attend an additional regular activity commitment each week. In Years 11 and 12, boys will be Lights out is a time for sleep and every boarder encouraged to retain their interest in a wide range will be expected to keep any noise or movement of programs. to an absolute minimum. Boys can access their mobile phones in the morning. Dinner Dinner is served from 5.30pm to 6.00pm each day, Boarders who need to wake early in the morning and the kitchen stays open until 7.00pm to cater to for an co-curricular sport or activity should have boys who have other commitments. The kitchen their own travel alarm clock. provides late suppers for boys returning to the precinct after 7.00pm, but it must be requested in Special Meal Requests advance. Boys are expected to be suitably dressed Early morning and late suppers are available for Daily Routines in the dining room, wearing a collared shirt and boarders who are absent due to training, rehearsal closed footwear at each meal. Only in exceptional or leave. Takeaway morning tea and lunch can be circumstances will boarders be allowed to enter ordered at the servery. Wake Up Depart for School the dining room after games or recreation and All boarders are expected to wake themselves All boys are expected to depart the House without having showered. On a Monday evening, Public Holidays during the week and on the weekend. Boarding promptly. Students in Years 5 to 10 will have left boys are to wear a formal buttoned down shirt and On public holidays, Sunday meal times will be staff are on duty from 6.00am, and either the the precinct by 8.10am and Years 11 and 12 by smart casual clothes or their school uniform to our followed. Director of Boarding, Head of Residence or Senior 8.15am. weekly community meal. Boarding Tutor will be in the precinct from 7.00am each weekday. Room Inspections Prep Inspections of rooms or areas will take place each Prep is a time for homework and directed study. Roll Call weekday morning. Boys are expected to make their Every boarder is expected to use prep time to Formal roll calls take place before breakfast bed, clear the surrounding floor of any clothes or complete set homework or do personal work with each morning to account for students and to other belongings, and leave the desk sufficiently a clear academic or school-related outcome. communicate important notices for the day ahead. organised to allow the surface to be cleaned. There Students who will be absent from roll call due to are further checks each evening to ensure the boys All students in Years 5 to 11 do their prep in a sporting commitment or activity are expected are maintaining and caring for their areas. On supervised conditions in The Lilley Centre. to inform a staff member in advance. Any regular Sunday evening, there is a whole-house tidy up Students in Year 12 can choose to do their prep commitments (such as rowing training etc.) are following the weekend activities. either in Harlin House or The Lilley Centre. considered an approved absence. School Day Prep for boys in the Middle School starts at 6.15pm Breakfast Boarders are not allowed to return to the boarding and ends at 7.45pm. For boys in the Senior School, Breakfast is compulsory for all boarders and is houses during the course of the school day. prep lasts until 8.15pm, and many will naturally an important opportunity to prepare for the day In exceptional circumstances, and under the continue beyond that time. ahead. Breakfast service finishes at 8.00am. Only supervision of a member of staff, they may be boys returning from morning training sessions are allowed to enter to collect an item, but this should Free Time allowed in the dining room after this time. be viewed as an exception rather than the norm. Following prep, there is a brief but important

9 10 Weekday Routine Summary Dining Room Summary

Breakfast Event Years 5 to 8 Year 9 Year 10 Year 11 Year 12 Monday – Friday Saturday Sunday Wake Up 7.00am 7.00am 7.00am 7.15am 7.15am 7.15am - 8.00am 7.30am – 9.30am 7.30am – 9.30am Roll Call 7.20am 7.25am 7.30am 7.35am 7.45am

Breakfast 7.00am to 8.00am Morning Tea Room Inspections from 7.50am Monday – Friday Saturday Sunday Depart for School 8.10am 8.10am 8.10am 8.15am 8.15am 10.30am – 10.55am Return from School 3.00pm 3.00pm / 3.00pm / 3.00pm / 3.00pm / 3.10pm 3.10pm 3.10pm 3.10pm Lunch Dinner 5.30pm 5.30pm 5.30pm 5.30pm 5.30pm Monday – Friday Saturday Sunday Roll Call 6.05pm 6:05pm 6.05pm 6.10pm 6.10pm 12.45pm - 1.15pm 12.30pm - 1.00pm 12.30pm - 1.00pm Prep 6.15pm 6.15pm 6.15pm 6.15pm 6.15pm Free Time 7.45pm 8.15pm 8.15pm 8.15pm 8.15pm Afternoon Tea Showers and Teeth 8.15pm 8.45pm 8.45pm 9.30pm 9.30pm Monday – Friday Saturday Sunday Bed time / Quiet time 8.45pm 9.15pm 9.15pm 10.00pm 10.00pm 3.00pm – 3.30pm Lights Out 9.15pm 9.45pm 9.45pm 10.30pm 10.30pm

Dinner Monday – Friday Saturday Sunday Weekend Routine Summary 5.30pm - 6.00pm 5.30pm - 6.00pm 5.30pm – 6.00pm

Saturday Sunday Supper Breakfast 7.30am – 9.30am Continental Breakfast 7.30am – 9.30am Monday - Friday 7.45pm - 8.30pm Lunch 12.30pm – 1.00pm Brunch 11.30pm – 1.00pm Roll Call 12.50pm Roll Call 12.50pm Dinner 5.30pm Dinner 5.30pm Roll Call 6.05pm Roll Call 8.00pm Quiet Time +30 min Weekday House Meeting 8.00pm Lights Out +30 min Weekday Quiet Time Weekday times Lights Out Weekday times

11 12 Leave

Reach Boarding guardians, and then approval by the Director of Street is granted to boarders in Years 10 to 12 to All leave is managed through our Reach Boarding Boarding, Head of Residence or Senior Boarding allow for local shop purchases. The duration of system. Tutor; or directly by parents for subsequent the leave is from the end of school until 5.00pm. Local Leave for Boarders in Years 5 to 9 approval by the Director of Boarding, Head of Boarders in Year 10 are not allowed to travel alone. Boarders in Years 5 to 9 are supervised by a The system is accessed via the MyGrammar portal, Residence or Senior Boarding Tutor. member of boarding staff while off campus. There and can be used on any browser or through a During weekdays, boarders need to be in full is regular supervised leave to The Barracks and the mobile phone application. Instructions on how to Overnight / Off-Campus Leave Types school uniform for this leave. city over the course of the weekend. use the system are available via MyGrammar. All overnight or off-campus leave for a significant period requires parental permission and adult Weekday City Leave General Leave Protocol supervision. Weekday city leave is granted to boarders in Years It must be clearly understood that boarding staff 10 to 12, between 3.10pm and 5.00pm. Boarders in need to know where boarders are at all times. Weekend Leave Year 10 are not allowed to travel alone. City leave Weekend leave refers to overnight absence for is granted at the discretion of boarding staff for It is a strict rule that boarders never leave the either Friday or Saturday night, or for the whole such things as visiting banks etc. School without permission from the Director of weekend. Weekend leave is available, except on Boarding, Head of Residence, Senior Boarding the House Weekend. Leave usually begins after Weekday city leave is only ever offered to boarders Tutor or a Boarding Tutor, and are signed out the end of school on Friday afternoon and ends by in Years 5 to 9 for specific purposes. Parents through the Reach Boarding system. In the same 8.00pm on Sunday evening. must request permission from the Director of way, boys returning from leave must report to the Boarding, Head of Residence or Senior House Director of Boarding, Head of Residence, Senior Overnight Leave Tutor. Boarders in Years 5 to 9 are expected to be Boarding Tutor or a Boarding Tutor, and must sign Overnight leave refers to leave during the school collected by their parents or hosts. in. week. Boarders will be expected to have returned to their respective house by 7.00am the following Boarders need to be in full school uniform for this When visiting family members or friends, parents day. leave. are expected to have made contact with the hosts and provide the host’s details on any leave request. Tea Leave Weekend City Leave Hosts will be required to make contact with the Boys are permitted to go out to tea leave with their Weekend city leave is granted on Saturday or the Director of Boarding, Head of Residence or parents, a close relative or family friends. Tea leave Sunday to boarders in Years 10 to 12, for a period Senior Boarding Tutor, unless this is a regular normally starts at the end of school commitments of up to four hours or until 5.00pm, whichever is arrangement. If boarders are regularly hosted by and will last until 9.00pm on the day requested, sooner. Boys may visit the city for purposes such parties other than parents, details can be lodged unless a different arrangement is approved by the as the movies or shopping. This leave will not be via an approved host form. Director of Boarding, Head of Residence or Senior available when compulsory House activities occur. Boarding Tutor. Boarders in Year 10 are not allowed to travel alone. Under no circumstances are boarders to go on leave without adult supervision. If leave is during the school week, it is the boy’s responsibility to organise his time and complete all Any concerns regarding the level of supervision in homework for the following day. place will be raised directly with parents. Special Leave Leave Requests Any leave outside the types already mentioned Leave is given at the discretion of the Director of is regarded as special leave and will be used for Boarding, Head of Residence or Senior Boarding periods of absence longer than one day outside the Holiday Arrangements Tutor, and is not available when compulsory normal weekend arrangement. Any special leave activities are taking place. requires approval directly from the Director of Boarding. End and Start of Term Overseas Students Overnight, weekend, tea or special leave requests It is expected that boarders’ travel arrangements Overseas boarders must comply with the must all be entered on the Reach Boarding system Local Leave Types take place after all assessment items have been accommodation policy and complete the overseas either 24 hours in advance of leave, or by 8.00pm All local leave may be requested by boarders and completed. The Houses will remain open until boarding students’ holiday leave form before on the Thursday preceding any specific weekend. does not need approval from home. 12.30pm on the day after the last day of term. holiday travel each term. Boarders may return to the Houses from 12.30pm on Leave may be requested in one of two ways: either The Barracks/Kelvin Grove/Boundary Street the day before classes begin. No supervision will be by boarders for acknowledgement by parents or Leave for The Barracks, Kelvin Grove or Boundary available before that time.

14 13 14 Leave Summary Rewards and Sanctions Off Campus Leave Weekend Leave All requests submitted via the Reach Boarding system by 8.00pm on Thursday. Parents confirm all requests by 12.00pm on Friday. Rewards All requests approved by the Director of Boarding, Head of Residence or Senior Harlin House and Griffith House is a place where Boarding Tutor. boarders are encouraged to behave appropriately. Boarders sign out with boarding staff and on the Reach Boarding system. Boarders sign in with boarding staff and on the Reach Boarding system by Through our House Values, clear expectations are 8.00pm on Sunday. provided for each and every boarder. Overnight Leave All requests submitted via the Reach Boarding system at least 24 hours in advance. As a community, we encourage the success of All requests are approved by the Director of Boarding, Head of Residence or our boarders in meeting these aims through Senior Boarding Tutor. recognising, celebrating and rewarding Boarders sign out, and in, with boarding staff and on the Reach Boarding system. commendable behaviour and actions. Tea Leave All requests submitted via the Reach Boarding system at least 24 hours in advance. Commendable behaviour and actions range from All requests are approved by the Director of Boarding, Head of Residence or a boarder ensuring his area meets the expected Senior Boarding Tutor. standards to demonstrating worthy care for his Boarders sign out, and in, with boarding staff and on the Reach Boarding system. peers or other boys in the house, supporting other boarders in their endeavour, or representing the Special Leave Available at the discretion of the Director of Boarding, Head of Residence or School. Senior Boarding Tutor. All requests are submitted, confirmed and approved via the Reach Boarding On a weekly basis, we celebrate the achievements system 24 hours in advance. of boarders through our Hero Award. Boarders sign out, and in, with boarding staff and on the Reach Boarding system. Sanctions On occasions, boarders may behave in a way that detracts from the community and their own life in the House. In these circumstances, appropriate and Local Leave equitable action will be taken. Granted by boarding staff. Barracks / Kelvin Minor misdemeanours will be responded to by Boarders in Years 5 to 9 will be supervised by a Boarding House Tutor as part of Grove / Boundary St the staff on duty and will lead to an appropriate an activity. response, while continued misdemeanours will be Boarders in Year 10 will only be allowed leave with at least one other boarder. communicated home and will normally result in a The leave is until 5.00pm. more robust response. Boarders in Years 11 and 12 are allowed leave on their own. Boarders sign out, and in, with boarding staff and on the Reach Boarding system. Weekday City Granted by boarding staff. The leave is until 5.00pm. Boarders in Year 10 need to be on leave with at least one other boarder. Boarders in Years 11 and 12 are allowed leave on their own. Boarders sign out, and in, with boarding staff and on the Reach system. Weekend City Granted by boarding staff. Boarders in Years 5 to 9 will be supervised by a House Tutor as part of an activity. Boarders in Year 10 need to be on leave with at least one other boarder. Boarders in Years 11 and 12 are allowed leave on their own. The leave is for a period of four hours, or until 5.00pm, whichever is sooner. Boarders sign out, and in, with boarding staff and on the Reach Boarding system.

15 16 learning. There are designated spaces for silent the importance of a healthy and nutritious diet, working, where boys who wish to work without and to value quality opportunities for mindful any disturbance can do so. We recognise that some relaxation and sleep. boys feel more comfortable in an environment where some degree of interaction occurs, and we Individual also facilitate this mode of study. In the Houses we cater for the needs of the adolescent through a consistent but customised Collaboration is an extremely effective way of approach to his wellbeing as he develops. learning and we create a suitable space for this The Director of Boarding, Head of Residence approach. Study rooms that enable small groups and Senior Boarding Tutor lead the program, to work together are available, and boys in Years supported by eight Boarding Tutors. Houseparents 11 and 12 can access the Learning Commons. provide important input together with six Resident Where boys wish to work in a group, perhaps in Boarding Tutors and the nurses in the Health preparation for an assessment, we facilitate the use Centre. Peer support is equally valued and the of a room or area where open discussion can take Harlin House Prefects and House Family Seniors place. play a vital part in the role of the ‘older brother’.

Wellbeing Enhancement Life skills We nurture young men to become thinking leaders Boys of all ages need to develop skills that – individuals who will demonstrate self-regulation equip them for life both in, and beyond, BGS. in their thoughts and actions, and become A customised approach addresses the needs of reflective members of our community. different age groups and provides a progression of experiences that enable them to make sound and We offer a boarding environment and experience autonomous decisions. Life skill activities range focused on the needs of the individual. We from fundamental tasks such as shoe polishing or encourage connections within the Houses, shirt ironing for the younger boarders, to financial the School and the community; we foster an literacy and the ability to write an effective resume Enrichment Programs understanding of healthy living and equip for our senior cohort. boarders with the skills they need to lead in whatever field they pursue. Leadership Leadership is one of the core values at BGS and it Academic Enrichment similar presence in the silent study area to help Our wellbeing framework builds upon the is especially important in the boarding community. Academic Enrichment is an integral feature of boys maintain their focus. well-established school-based program, but also Formal leadership roles are most evident in Year the BGS Boarding experience. We facilitate our recognises the additional needs of boarders and 12, although they do exist throughout the year program through a varied structure of support, To complement the work done in prep, we provide seeks to address these through a combination of groups. Boarders are challenged to think and act assistance and goal setting, under the guidance of specific enrichment lessons to consolidate and enrichment activities and approaches. as servant leaders in readiness for opportunities in well-qualified teachers, academic tutors, boarding develop the literacy skills of boys in Years 6 to 10. the Houses, at school and as citizens of the world staff and senior boys. Throughout any term, boys can access five literacy Community and Connection in which they will live and work. lessons, amounting to 20 additional taught periods Through connection, boarders develop a sense of There is a high level of staffing throughout, with over the course of the year. belonging to residential life, to the School, and the the Director of Boarding, Head of Residence or community. BGS Boarding facilitates wide-ranging Senior Boarding Tutor on duty during prep. Their Our enrichment takes place in The Lilley Centre – connections through its well-established and role is to manage the learning environment and an extremely well-resourced environment where diverse activity program. Year group gatherings, set the tone for effective study. They are supported we differentiate learning areas. These range from House Family events, whole-house and Public by Boarding Tutors, who are also academic staff rooms for direct supervision to spaces for group Purpose activities foster a healthy participation at Brisbane Grammar School. The tutors actively collaboration work. It is compulsory for all boys that enables boys to make strong and sustainable assist boys in their studies and support their in Years 7 to 11 to work in The Lilley Centre, while connections. learning as needed. Additionally, former boarders many of the Year 12s also appreciate the assistance who have excelled in their studies are employed available. By consolidating our resources and Healthy living as specialist academic tutors. They work with the focus, we have come to name this space the Living in a health-conscious manner is an staff on duty to support and guide boarders. Learning Hub. important aspect of a successful and fulfilling life. A specific program equips boarders with Our Houseparent plays an integral role, providing Within The Lilley Centre, we provide areas for the knowledge and understanding they need to direct supervision of Middle School boarders and direct supervision, most notably for the younger make good decisions regarding their lifestyle, assisting them in developing the maturity needed boarders. We adopt a similar approach for our particularly as they live away from home. Boys are to study effectively. A House Senior provides a literacy enrichment lessons to facilitate active encouraged to be personally active, to appreciate

17 18 Pastoral Care

BGS Boarding has an extensive pastoral care throughout the week. The tutor will undertake network to support boarders that contributes to a various tasks with the boarders and coordinate student’s success at the School. at least one social activity each semester. Above all else, tutors will take an active interest in the Leaders wellbeing of their boarders. To support the tutors, The Director of Boarding and Head of Residence, each House Family will have a House Senior who supported by the Senior Boarding Tutor, lead the will be responsible for organising the family to pastoral care of boarders. The Director of Boarding compete in activities and the roster when they are provides a strategic intent to the community and is on duty. The House Senior will also take an active responsible for developing the Boarding program. role in supporting the other boys in his House The Head of Residence focuses on the day-to- Family. day operation and management of the precinct. The Senior Boarding Tutor is responsible for the Health Centre boarders in the Middle School, ensuring they The Health Centre provide a vital strand of care receive the level of care and attention required as for the boarders. Ever present and ever willing younger members of the community. Working to listen, the role of the nurses extends far together, these three members of staff are actively beyond ensuring the health of the boarders. They involved in the pastoral care of the whole boarding actively contribute to the wellbeing of each boy community. and provide a further maternal presence in the boarding community. Houseparent The Houseparent is predominantly responsible Heads of Year for the younger boys in Years 5 to 8 and provides The various Heads of Year, and Assistant Heads Boarding Values a nurturing presence within the House. The of Year, are actively involved in the care of each Houseparent attends to a diverse combination of boarder. Strong and effective communication needs and issues, while also acting as a maternal between the boarding and ensure both In the boarding community, we value our Learning figure for all of the boys. successes and concerns are readily shared, and established culture as we understand its Work with focus and determination to achieve that as a school we work as one to support each importance in setting and defining the tone of the your academic goals, creating a positive culture Tutors boarder to ensure that they fulfil their potential. precinct. and atmosphere of learning. A team of eight Boarding House Tutors and four Residential Boarding Tutors provide both an Deputy Headmaster – Students Our culture comes from being part of a respectful Community ongoing supervisory and residential presence The Deputy Headmaster – Students oversees the community that values learning, leadership and Value the culture, tradition and diversity of our throughout the term. The Residential Boarding wellbeing of every boy at BGS. He takes a keen and endeavour. We have adapted these five core School community, while supporting and appreciating Tutors provide overnight care for the boys with active interest in the boarding community and is a Values to a boarding contract, best understood as others in their endeavours. one tutor on designated duty throughout the night. regular visitor to the boarding precinct. He ensures the following five statements. that our systems and procedures are aligned with Respect House Families those of the School, and that the needs of boarders Leadership Develop respectful relations with fellow boarders Each boarder is placed in a House Family, which are known and understood by academic staff. Make good decisions in the House and fulfil your and adults in the boarding community, valuing the serves as their tutor group. There are eight House obligation to set a fine example in the boarding precinct and program. Families, each named after one of the significant community. figures from history who appear in windows of the Great Hall. Endeavour Challenge yourselves and each other to make the A Boarding House Tutor will lead each group most of the opportunities offered to you, and in so and connect with the boys while on duty, and doing be an ambassador for boarding at BGS.

19 20 Gaming and gaming consoles such as Xbox and PS4 devices are not Student Life permitted in student areas. This includes personal computers set up for gaming. With the extensive refurbishment of the common rooms, which have games consoles and games provided, it is not necessary for students to have their own devices. Bounds To ensure the safe and efficient running of the boarding house, Conduct boarders are deemed to be out of bounds if they are absent from the The conduct of students in common or public rooms should be houses or grounds at any time outside normal school hours without appropriate and be respectful of others. No common area should be the permission of the Director of Boarding, Head of Residence or used to store individual possessions and any waste or rubbish is to Senior Boarding Tutor. be disposed of as appropriate.

Bell Times Daily messages The Bell Time for lessons at BGS are as follows: Daily messages are displayed in the foyer of Harlin House and Griffith House. They will appear on either the information screen or Terms 1 and 4 Terms 2 and 3 the whiteboard, and be communicated at evening roll call. Form Class Roll Call 8.20am Dress and appearance Period 1 8.30am - 9.30am Outside the School grounds, school rules on dress must be observed, Period 2 9.30am - 10.30am especially when going on weekday leave to the Barracks, Kelvin Morning Break 10.30am - 10.50am Same Grove, Boundary Street or the city. It is not acceptable to wear a Period 3 10.55am - 11.50am relaxed version of the school uniform. Period 4 11.50am - 12.45pm On Saturday and Sunday, neat casuals may be worn if a boarder is Lunch Break 12.45pm - 1.25pm going on city leave. Period 5 1.30pm - 2.20pm 1.30pm - 2.15pm Period 6 2.20pm - 3.10pm 2.15pm - 3.00pm After school, boys may wear neat casual clothing. Collared shirts are to be worn for every weekday dinner in the boarders’ dining room. The Middle School timetable varies slightly from the Senior School. School sports uniforms are not an adequate substitute. Good hygiene demands boarders shower before entering the dining room if they Breakage and damage have been involved in exercise. Students are expected to exercise reasonable care when using equipment and furniture, and all damage is to be reported Electrical Equipment immediately. Students may bring electrical items such as desk lights, mobile phone chargers, or docking stations to play music. All items of this A student will be held responsible for intentional damage or nature will need to be tested to make sure they are safe for use. Items unintentional damage caused by negligent activity. Repair charges found to be unsafe will be removed and be made available to collect. may be placed on the parent’s fee account. Cooking appliances such as toasters or kettles, or fans that have Cab / Taxi heating elements, are not acceptable due to the current they draw. The School has a Cabcharge account that is used to enable boarders to attend various locations and activities off site. The cost of a Please note that any item used to play personal music needs to be of Cabcharge fare is added directly to the student’s account for an appropriate size and be operated with the discretion that living in payment. Cabcharge slips are available from either the Director of a community requires. Boarding, Head of Residence or Senior Boarding Tutor. Fire Alarm and Drill Students are not permitted to use Uber services while at Brisbane All boarding facilities are fitted with fire alarm systems. Fire Grammar School. Uber drivers are not required to hold a Positive drills will be held each term to ensure the safety procedures are Notice for Working with Children (Blue Card) and therefore this understood by all boarders and staff in the event of a fire. service does not meet our Duty of Care obligations. Whenever the fire alarm sounds, the building should always be Computers evacuated following the directions as displayed in the Harlin House Boys from Years 7 to 12 are all part of the School’s tablet and Griffith House, assembling on the Boarders’ Lawn if the alarm program. This device is adequate for both academic work and for takes place outside the normal school hours. communicating with home. Only boarders in Years 11 and 12 may bring their own laptop or desktop computer to the boarding house. Extinguishers and fire hoses are in place in the boarding house. It is

21 22 an offence to tamper with fire safety equipment. safekeeping and quick access when required. The Televisions are not permitted in bedrooms. swimming pool and weights room of the Indoor If extinguishers and fire hoses are misused, or an House Bank is available whenever the Director Sports Centre, the Art room, Music Block, Tennis avoidable fire alarm is caused by a boarder then, at of Boarding, Head of Residence, Senior Boarding Mobile Phones and other electronic devices Centre and ovals. the discretion of the Headmaster, the boarder may Tutor or House Captain are in the Houses. Boarders are permitted to have mobile phones be liable for costs. in the precinct, although the make, model and Various activities are organised on Sundays, some Insurance Cover number should be registered with the Head of of which are compulsory. These include a wide Friends Parents are asked to arrange insurance cover on Residence and Senior Boarding Tutor. range of recreational and cultural activities drawn Boarders are encouraged to invite friends for a their sons’ personal belongings if they desire it, from the Activities and Life Skills programs. meal or activity with the permission of the Director particularly valuable items such as mobile phones Mobile phones are not to be used in the dining of Boarding, Head of Residence or Senior Boarding or musical instruments. BGS is not able to take room, during prep, or after the start of the Sale of Items Tutor. When entering the boarding precinct, any responsibility for lost or stolen items. bedtime routine. Mobile phones are to be used in No items of any description are allowed to be sold guest should be introduced to a relevant member accordance with boarding expectations. to other students without the direct permission of staff. Involvement of the Director of Boarding, Head of Residence or It is a given that all boarders will make the most Boarders in Years 7 to 11 will be expected to hand Senior Boarding Tutor. Grammar Shop (books, stationery and of the extensive extracurricular and activities in their mobile phones during the bedtime routine. uniforms) program on offer at the School. Mobile phones that are used inappropriately Searches The cost of textbooks, stationery, etc. cannot be will be removed for an appropriate time. Boys in Respect for privacy and the rights of each boarder charged to school accounts. Boarders in Year 10 and below are expected to Years 7 to 10 are not allowed to bring additional are always of the utmost importance. However, attend two regular commitments each week. In electronic devices into the House. on occasions it may be necessary to search rooms Credit facilities are available in the form of credit Years 11 and 12, boys are encouraged to retain a and/or areas in the interests of our Duty of Care. and debit cards at the Grammar Shop. Purchases good level of involvement as appropriate to their Parents and Guardians This normally occurs when there is evidence that a can be made using cash, cheque or EFTPOS personal circumstances. Parents or Guardians must report to the Director student has prohibited items or substances in their facilities. There is a $5 minimum purchase limit on of Boarding, Head of Residence, Senior Boarding possession or following a significant theft. EFTPOS transactions. Laundry Tutor or House Tutor upon entry to Harlin House, Contact The Laundry will wash all uniforms, linen, and should not enter any or study areas. Security sports and casual clothes. The Laundry is open All valuable items are to be kept locked in +61 7 3834 5347 for boarders to deposit clothes every weekday Personal Areas cupboards at all times. Boys must supply their own morning from 6.30 to 8.00 am. The Laundry will Beds must be made before leaving in the morning padlock for this purpose. Parents are requested to Trading Hours not accept clothing at any other time of the day. and will be inspected on a regular basis. As a rule, discuss the moral and ethical aspects of theft with Monday, Wednesday Clean washing may be collected in the morning, or floors must be kept clear and dirty washing should their sons and to remind them that acts of theft Tuesday and Thursday and Friday after school. be kept in a laundry bag or basket. will not be tolerated. Boarders are responsible 7.30am - 11.00am 7.30am - 9.30am for the security of their items. While the School All items of clothing, including shoes, should be Photocopying and Printing takes a dim view of any theft or loss, unauthorised Haircuts named at the beginning of each term. The laundry Photocopying and printing facilities are available use, or damage of any personal belongings, we Boys are to have moderate haircuts at all times, in can sew name tags on items purchased during the in the boarding precinct and all libraries. Boys are unable to accept responsibility. Parents may line with school expectations. term. Please do not use iron-on labels. need to ensure they have money in their printing wish to review their domestic personal insurance account which is accessed by using their Student policy to ensure the items brought to the House are Boarders in need of a haircut will be given leave The Lilley Centre ID card to ‘tap and print’ on the School’s printers. adequately covered. to visit a barber or hairdresser. No haircutting The Lilley Centre is open from 7.00am to 6.00pm, equipment is permitted in the boarding house. Monday to Thursday, and 7.00am to 4.30pm on Posters Settling in Fridays. Boarders have access to the Library all Boarders are able to decorate their rooms by Parents can help their sons adjust to their new House Fabric day. In addition, on Monday to Thursday, prep is placing posters on the walls of their studies. Care environment as quickly as possible. Parents may The fabric of the House should be treated with held in the Library between 6.15pm to 8.15pm. should be taken so that, when removed, posters or wish to emphasise the importance of complete the utmost respect. The furniture allocated to any other items will not damage the paintwork. involvement in and out of the classroom. students will be in good condition and is to be used Linen Change Involvement in sport, games, music, clubs and appropriately. Misuse of furniture will normally Bed linen is changed by the boarders every Privacy other activities is an essential part of being at result in a charge for repair or replacement.The Wednesday. Boarders should not enter another boarder’s room, and should be encouraged general condition and tidiness of a study area is the or engage with the property that is not their own, whenever possible. responsibility of the respective student. Study areas Media without permission. should be kept to the highest possible standard out Students are encouraged to be aware of major Uniform requirements of respect for other students who may share the world and national events. Recreation Regulation uniforms and all sports uniforms are room and of those who clean the Houses. BGS offers many recreational activities for boys. compulsory as outlined by the School. Boarders The Houses have various televisions on which are expected to at all times be ambassadors for the House Bank students can watch both news and entertainment The boarding common rooms have a pool table, boarding community, and can expect their uniform It is strongly recommended that boys deposit any programs. A projector is available for use and table tennis, foosball and an outdoor to be checked on a daily basis. money greater than $20 into the House Bank for carefully selected titles are screened on occasions hoop. The vast resources of the School include the

23 24 For boys who are assessed as requiring a routine For boarders commencing at the beginning of the medical review, an appointment will be made year, interviews with nursing staff are held in for them by Health Centre staff. If no local GP is the Health Centre during the Boarding Induction nominated, a doctor’s appointment will be made program. If parents are unable to attend they at the Spring Hill Medical Centre, a short distance will need to make alternative arrangements away in Boundary Street. Parents will be billed with nursing staff. Please ensure that the directly for the GP visit. Boarders’ Details and Consent Forms available via MyGrammar are completed and returned to Boys requiring evening, weekend, or emergency Health Centre staff at your son’s entry. treatment will be sent to a local Emergency Centre, either at St Andrew’s Hospital, Royal Brisbane We ask that any changes in the medical condition Hospital or Queensland Children’s Hospital. of boarders be referred to the Health Centre. It is important that information is kept up to date We encourage families to access private health to ensure we can provide your son with a high insurance for their sons. standard of care.

Please notify Health Centre staff if your son Please feel free to contact the Health Centre staff if requires a general anaesthetic for any medical or you have any concerns about your sons. dental procedure. We ask that boys spend the first night post procedure out of the boarding house as we do not have the resources to accommodate the level of care required during this period. The nursing staff will be able to assist you in discussing alternatives.

Medication Policy The Brisbane Grammar School Medication Policy Health Centre is available via MyGrammar. In accordance with the policy, boarders are not allowed to have medications in their possession The Health Centre is a key element of the boarding employs the services of a health care provider who unless they have consent to self-administer. program at Brisbane Grammar School. supplies immunisation endorsed Registered Nurses Permission is granted to students with medical to administer these vaccines to the boarders. This conditions such as asthma or anaphylaxis to carry Hours usually occurs at the end of Term 1 and the cost of inhalers or epipens on their persons. The Registered Nurses in the Health Centre are on approximately $25 will be billed to parents. Consent duty seven days a week during the term. It is open forms will be made available via MyGrammar All other medication needs to be delivered to the and staffed from 7.00am to 10.00pm, Monday to during Term 1. Registered Nurse at the Health Centre, where Friday, to deal with boys on a walk in basis, and appropriate storage and documentation of for morning and evening clinics over the weekend. Appointments medication administration occurs. Outside these times, there is a Registered Nurse Boys may attend a doctor, dentist, orthodontist or who is resident in Harlin House and attends to all health professional of their choice. If families are Infection Control Policy boarders on an on-call basis. making appointments for boys during term time, The Health Centre is committed to ensuring we request that they notify the Health Centre of the health of the whole school community. On Immunisations their arrangements. Non-urgent appointments occasion it is appropriate to remove a student from Boys should have their scheduled immunisations should ideally be made outside of school hours. the boarding house when they have a condition up to date when they enter the boarding house and The Registered Nurses will remind boys of their which is contagious and places other students at records of immunisations will be required at the appointments and organise a pass, escort or risk. In the event that your son may be a risk to time of entry. The Brisbane City Council provides transport as required. others, you may be contacted by the nursing staff scheduled immunisations to students in Years 8 and for the purpose of arranging care for your son out 10. There is no cost to parents for these vaccinations Where appropriate, boys may walk to appointments of the boarding house. and the consent forms will be posted home to in the city. When an escort is required by boarding parents during the term. house staff, they will travel either in a private vehicle Interview or taxi. Any transportation to appointments by taxi Parents of all new boarders are required to have While optional, we encourage all boarders to be will be billed to parents. an interview with a registered nurse prior to their immunised against influenza. The Health Centre entry into the boarding house.

25 26 Communication

One of the key elements to a successful boarding of Residence or Senior Boarding Tutor may not program is the quality of communication between be in the boarding precinct. However, there will school and home. always be a Residential Boarding Tutor on duty.

There are six readily available points of contact in Our Houseparent is primarily involved with the boarding community, including the Director the younger boarders, but also assists the older of Boarding, the Head of Residence, the Senior boys with their routines. The boys are guided in Boarding Tutor, the Houseparent, the Duty Tutor developing habits of tidiness and general hygiene and the Health Centre. and are also available during supper time in the evenings. Director of Boarding – Mr Berian Williams-Jones Routine Communications T + 61 7 3834 5225 Regular and routine communication with parents M 0477 831 974 include: E [email protected] • A weekly entry in the BGS Newsletter, Head of Residence – Mr Nick Byron published each Friday T +61 7 3834 5218 M 0437 285 546 • Boarderline, a boarding specific newsletter that E [email protected] includes photos, interviews and profiles of the staff and boys, published each Friday Senior Boarding Tutor – Mr Tom Christie T +61 7 3834 5253 • The Harlin House Facebook page M 0400 681 713 E [email protected] • The Harlin House Instagram page.

Duty Tutor Boarders Parent Portal M 0417 129 124 In the Boarding section of MyGrammar, parents Available throughout the weekend and weekdays from will find copies ofBoarderline , an electronic 3.00pm until 7.00am. copy of the Boarders Handbook and other related Clothing – what to bring with you information. Housemother – Ms Monique de Haan T +61 7 3834 5253 Uniform and Clothing Requirements Please Note E [email protected] In addition to the uniform list contained within • All clothing must be marked with a sewn in Available from 6.00am to 9.00am, and from 6.45pm until the Brisbane Grammar School Handbook, it is name tag on the inside back of the garment 9.00pm. recommended that all boarders bring the following • No responsibility can be taken for unmarked items: items Health Centre • Extra name tags should be given to the T +61 7 3834 5222 • 5 sets of casual clothes Houseparent to pass to the Laundry at the start • 2 formal collared shirts of the year During the course of the working week, or • A pair of closed shoes other than school shoes. • Black school shoes and rashies (swimming sun specifically from 7.00am until 9.00pm, any matters • 7 pairs underwear shirts) cannot be purchased from the Grammar of significance should be communicated to the • 2 pairs pyjamas Shop Director of Boarding, Head of Residence or Senior • Rashie (swimming sun shirt) • There are specific uniform requirements for Boarding Tutor. • Handkerchiefs various activities such as sport and music. • 2 towels (1 beach towel optional) Please enquire at the Grammar Shop. On weekends, routine matters can be directed • Doona to the Residential Boarding Tutor on duty who • Doona cover will respond to any questions concerning normal • Pillow case (optional) routine. If necessary, matters will be referred to the • Toiletries (brush, toothbrush etc.) Director of Boarding, Head of Residence or Senior • Coathangers (10 or more) Boarding Tutor. Given the extensive GPS sport and • Travel alarm clock (mobile phones will be activities program, the Director of Boarding, Head handed in and will not be used as alarms.

27 28 29 30 Brisbane Grammar School Gregory Terrace Brisbane QLD 4000 T +61 7 3834 5200 E [email protected] W brisbanegrammar.com

CRICOS Provider Number 00489C