Newsletter

New Fellows Named At SAA's 52nd annual meeting in Atlanta, Shonnie Finnegan, chair of the Professional Standards Committee, announced four new Fellows of the Society: Lawrence Dowler, Anne Polk Diffendal, James E. Fogerty, and Bruce W. Dearstyne. Lawrence Dowler was honored for his administrative skills and vision. His sponsors noted that he is a leading national advocate for the improve­ ment of access to research materials for scholarly use. He has worked exten­ sively in the initiation and development of tile AMC format. During the past seven years Mr. Dowler has obtained more than $3 million in grants and gifts aimed at improving access to primary research materials. Mr. Dowler is currently Librarian of the Houghton Library and Special Assistant to the Director of Harvard Library for Special Collections. Anne Polk Diffendal was cited for, among other things, the impressive number of outreach programs she has initiated. Her sponsors noted that one of her greatest contributions to the archival profession has been as SAA treasurer. During her tenure, the Society moved from cost accounting to an Continued on page tO From the Executive Director's Desk p. 2

SAA Notes p. 4 What Council Did P• 4 Congratulations A ward Winners! Editorial Board Modifications P• 5 There are many reasons to attend the SAA annual meeting: preconference work­ p. 5 Annual Meeting Roundup shops, task force, committee, roundtable anj section meetings, tours and Certification Update p. 6 sightseeing in the host city. But one of the most exciting reasons will always be the annual Awards Education Notes p. 7 presentation. This year in Atlanta, hundrecs packed the main ballroom at Fonun P• 8 the Peachtree Westin Plaza on Thursday aft!rnoon to honor outstanding . achievements in the archival profession in 1987. Regional Noles P· 9 The University of Michigan, Bentley Historical Library received the Society's highest honor, the Distinguished Service Award. The Bentley Transitions P· 9 Library, which has been in existence for 5C years, was recognized for its The American Archivist In Transition p.U exemplary basic repository program providing a solid foundation for its participation in Research Library Information Network. For the last five Descriptive Standards p.l3 years, the.Library has been the headquarters for the Research Fellowship Automation Notes p. 14 Program, a think-tank for scrutinizing significant and challenging archival issues, which is funded by the Andrew W. M:eUon Foundation and the National p. 17 News Notes Endowment for the Humanities. In accepting the award, Francis X. Blouin, Awards Available p.18 director of the Library, remarked that it represents a 11 compiliation of achievement. 11 International Notes p.19 The Waldo Gifford Leland Prize for writing of superior excellence and Proressional Opportunities p. 21 usefulness in the field of archival history, theory, or practice was awarded to Nancy E. Gwinn, who edited Pteservation Microfilming: A guide for Librarians and Archivists. The book, which was selected from a pool of seven publications, is a comprehensive, J•ractical, and readable manual for archivists and librarians planning and it11plementing preservation microfilming projects. Preservation Microfilming is available through SAA. Nancy R. BaL1lett and Kathleen A. Koehk.r, archivists in the Michigan.

Continued on page 10 From the Executive Director's Desk

by Donn C. Neal

This newsletter's readers know that their new positions. lay out advertisements: and design n SAA has recently been without a Sorting all of this out, writing cover. Managing Editor. Bill Burck having the text to fit, running the copy After the content of the journal gone on to another association po­ through our laser printer, and then has been turned into a printed sition in Chicago. With this issue, pasting the final versions onto issue, the Managing Editor must deal we introduce Bill's successor, boards takes a large portion of the with the mailing service, the postal Teresa Brinati. Filling in a bit has Managing Editor's time. Then there authorities. the indexer. and given me a better grasp of what the are negotiations with the printer, others. Then there are printing job entails -- and of the importanGe with the mailing service, with the invoices to check, claims for of this position to SAA's various person in the SAA office for undelivered copies to adjudicate, publishing activities. producing labels on time, and so on. tear sheets to send out, copyright Bill left us about five minutes All in all, producing a high­ statement to file, and countless after delivering the final camera­ quality and professional looking other tasks to complete. ready boards of the September SAA newsletter six times a year is a All the while, the Managing Editor Newsletter to the printer, so major undertaking, and one of the must quietly but persistently hector this particular function has not lead responsibilities of the Continued next page, column 1 been a pressing need. Items for the Managing Editor. November issue (deadline: October 5) But there's much l).lore to the job: have continued to pile up, though, pi·oducing quarterly issues of and eventually it was necessary to '17te American Archivist, managing shape them into stories and the Society's ambitious program of announcements. Teresa immediately non-serial publications, designing began to sort through the pile and and producing the program book for to fashion. this issue. the SAA annual meeting, cre&tlng Our new Managing Editor inherits a other SAA publications (brochures, newsletter that plays an extremely for instance), advising the . important role in keeping archivists Editorial Board and the Executive Donn C. Neal Executive Director up to date with developments within Director on matters related to publications. and assisting in the the profession. The SAA Newsletter Bernice E. Brack is perhaps the most widely read development of promotional and Members/rip Assistant archival publication in the entire publicity materials. Fortunately, before Bill left we Teresa M. Brinall world; it is imperative that we make Managing Editor each issue current, newsworthy, and had pretty well caught up on the schedule for Tfte American Archivist, Paul Conway comprehensive. If you have sugges­ Preservation Progrant Officer tions about how we can improve it, although his departure now means now -- when a new Managing Editor that the Summer. 1988 issue will AI Correa has just arrived -- is a good time come out this fall rather than this Publications Assistant to speak up. summer, as hoped. Another of Tim Ericson Even though I am listed as the Teresa's lead responsibilities will Education Officer be to work with the new Editor, "Editor" of the SAA Newsletter, Marion Matten in fact the Managing Editor writes David Klaassen, to get -- and keep-- Automation Program Officer and edits this publication. There 77te American Archivist on schedule. This is a complicated process. The Georgeann E. Palmer are, of comse, contributions by Office Manager/Director many others. Thanks tQ the Committee Managing Editor must respond to of Membership Services on Regional Archival Activity, we authors who submit manuscripts; take are able to include regular features the manuscripts that the Editor and Troy Sturdivant Publications Assistant on regional archival associations. his assistants have edited and mark SAA Program Officers file reports on them up for the typesetter; review, Nancy Var.Wleren in~portant ·developments in correct, and distribute galleys; Program Assistant autoniation and preservation. Chairs produce a dummy layout; check the Julia Marks Young of SAA committees-- CGAP, for typesetter's work; inspect and Editor, 1M Ameria111 Ardlivist example -- submit accounts of their correct the "blueline" that comes activities. SAA members send along a back from the printer; select photo regular flow of news releases. graphs; produce tables and charts; announcements, and notices about paginate the final text: s,olicit and

SAA Newsletter Continued from previous page Letter to 'tlie Editor Dear Editor, the Editor, authors. the printer, ami anyone else who doesn't get In the course of my rem~:rks during "The Common Agenda? Ard1ives, Muse­ materials back on time. Juggling ums and llistorical Societies" session at the Athmtaannual meet!ng. I deadlines for the newsletter and tRe ' ''*;Iff~ ' ,'' ' ' ' .• offered fnJonnation about the work of the Commou Agenda for llJstory Journal is an especially delicate Museums Database Task Force, wbich ou further checking bas tur11ed out process, and all too often both to be incorrect. Through this letter I hope to clarify the record for publications demand immediate intet:ested SAA members. attention at once. The Common Agenda Database Task f'orce is working on standardizing the During 1988-89, we will begin to ways that history museums record information about objects in their streamline our publication processes collections. One of the future benefits oftbis effort will be to fa- through the use of electronic 'Cilitate collections information ne~orb,. especially· through automated . publishing. This technology, which systems as technology becomes more universal to the museum field .. 11Ie we plan to phase in over the. next Task Force is working systemati~ally.andcarefully to insure usefulness several years, will enable us to to the vast field of history museums, whether large or smalL Creating receive manuscripts on disk, edit linkages to existing systems bas been an undedying pt·emise of this them, and then encode tlleri1 so that work. One of the purposes ofdescribi.llg our efforts at youraJHlttal our printer can produce typeset copy meeting was to, in fact, solidify opportunities for collaboration. In directly from the disk. In time, the my comments about MARC i.t seems that 1 reported some of the Task Managing Editor will ~lso be able to l'orce's early deliberations on how MARC ntight relate to their work. ..· lay out the journal electronically Task Force has now concluded that by working with MARC tlsers .they can rather than by the laborious and time­ insure. that any system emanating from Its work would be compatible.• Iu consuming methods we have used. tact, tlte Task Force will be meeting with representatives of MARC We will then generate page proofs (and MARC users in museums) to benefit from their work as it relates. in-house, bypassing the galley stage to museum collections. . altogether. All of this will allow • My sincere apologies to any SAA members who thought the Common Agenda us to save on production time and on goals would be otherwise. Should any of you wish to learn more about ...... · money. the Task Force's work, please contact chairman James R. Blackaby, curatf)r Dill had brought us to the verge at the Mercer Museum and Fonthill, Doyte~town, Pennsylvania. We ~mti-' of this venture into electronic . cipate a formal report on the Task Force's progress early in 1989. I> publishing before his departure, and one of the challenges facing Teresa 4trry E. Tise .. · . . . as Managing Editor is to get us to Executive Director American Assodat~on for State and Local H1stor~ the target that Bill helped us to establish. Unless we do move forward supervises our two Publications and other "printing" needs. And li~e this, SAA will be left behind Assistants, Troy Sturdivant and AI squeezes in not only the annual by the revolution that is taking Correa, who handle the actual meeting booklet, but the membership place within the publishing ordering and shipping procedures .. directory and other odds and ends. business--and will be spending far I The Society also distributes a SAA's publications program is a more time and money on processes number of titles that we purchase critical aspect of the Society's that technology can do both easier for resale from other publishers. services to its members -- and, in and better. The Managing Editor recommends fact, to the larger archival I haven· t touched yet on SAA · s titles SAA might want to distribute, community that depends on the non-serial publications. The negotiates with the publishers for SAA Newslef/er for information, Managing Editor designs SAA's new volume discounts, and sees to it nw America11 Archivist for publications, lays them out, that these publications are also scholarship and reviews, and SAA's arranges for printing them, and added to SAA's inventory--and are many other publications for the helps us to set a budget (and a repur:.:hased on a regular basis. professional stimulation and price) for each publication. During The Managing Editor sees to it guidance that they provide. In the next couple of years, as SAA that we have monthly sales reports addition, the Society relies on undertakes the new "Archi\'al Funda­ and helps us to interpret what they publications sales for a major por­ mentals" series of manuals, and as mean. And produces, at least twice a tion of its annual revenues. we expand our other publications as year, a new catalog of SAA publica­ All of these responsibilities have been well, the Managing Editor will play tions. And promotes them through very much on my mind as we have a key role in developing SAA's other means, from special mailings looked fiw the right person to take publications program. to advertisements in other profes­ over as SAA's Managing Editor. I ) The Managing Editor keeps watch on sional journals. And periodically hope that you will think of them, the publications inventory we main­ solicits and evaluates bids for our too, as you welcome Teresa Brinati tain and gives advice about when and printing business. And monitors our to these responsibilities. how many to reprint. He or she supply of stationery, mailing bags,

SAA Newsletter November 1988 3 What Council Did ...

Co-attfhor for SAA Publication During its two meetings in Atlanta on 27 and 30 September, the SAA William Nolte of the National Secur­ Council: ity Agency will co-author, with Thomas Wilsted of the Salvation Army, • sekc.ted New Orlenns, Louisiana. as the site of the 1993 annual meet­ the management manual for the ing; Archives Fundamental Series. • adopted an executive office workplan for 1988-89; • heard a report from Page Putnam Miller on recent activities and future plans for the National Coordinating Committee for the promo­ Sustaining Member tion of History; The newest sustaining member of SAA • accepted a report, 11 An Action Agenda for the Archival Profession, 11 is the Records Management Department that was prepared by SAA Committee on Goals and Priorities; of the Metropolitan Transportation • adopted new guidelines for two SAA committees: the Host Committee and Authority of New York. Their address the Membership Committee; is Fifth Floor, 347 Madison Avenue, • granted a request for a new Geac Users Roundtable; New York, New York 10017. Welcome • amended SAA's bylaws to permit multiple-year terms for chairs and members of SAA committees and task forces; Ethics Task Force e met with the Society's two representatives to the National Historical The new task force to consult with Publications and Records Commission, Edward Papenfuse and Helen interested parties and recommend Samuels; revisions or additions to the SAA • authorized a study, by the Council Committee on Task Forces and Rep­ statement on ethics met in Atlanta. resentatives, of various aspects of SAA's practice of establishing It requests that members and others liaison with other organizations; send their comments, concerns, and • expanded the Editorial Board to 12 members; abolished the Publica­ suggestions to Maynard Brichford, tions Management Board (assigning its functions to the Executive David Horn, Bob Sink, Trudy Peter­ Committee); made the editor of 171e American Archivist and other edi son, and Anne Van Camp. Members tors responsible to the Executive Director (provided that editorial concerned about professional independence is affirmed); and removed the Executive Director, the ethics should contact task force Treasurer, and editors as members of the Editorial Board; members this fall or winter so that • selected Roy Turnbaugh, Philip Mason, Lydia Lucas, and Howard Lowell their views will be available to the as new members of the Editorial Board; task force. • created two new task forces: on records management (chaired by Edward Weldon) and on guidelines for consultanSs (chaired by Philip Mason), and a working group on library archives (chaired by John Knowlton); • elected Richard Cox as its representative on the Executive Committee; and • agreed to meet 3-5 February 1989 in Washington, D.C., and to invite Roland Baumann, chair of the Membership Committee, to report on its strategy for and activities in membership development.

SAA Publications to be Revised With the Archival Fundamental to Susan Grigg, Editorial Board Series well underway, the chair, at Sophia Smith Collec­ Editorial Board has begun tion and College Archives, reviewing other early SAA Smith College, Northampton, MA publications with an eye to 01063. The prospectus should commissioning revisions. At its run 500-1 , 000 words and offer Atlanta meeting, the Board both an exposition and an recommended new editions of outline. Applicants who have Archives & Manuscripts: not published in archival Security ( 1977) and Archives & journals or other SAA formats Manuscripts: Surveys should enclose a writing (1 977). sample. Due dates are 12 SAA members interested in December for the Secttrity preparing new editions should manual and 9 December for the submit a prospectus and a vita Surveys manual.

4 November 1988 SM Newsletter Editorial Board Annual l\tieeting Roundup Modifications Winners of SAA Drawing Next Year in St. Louis One of the highlights of every SAA Jn an effort to increase the by Anne P. Diffendal annual meeting is the prize drawing. number of vendors in the exhibit Attendees patiently sit through hall, SAA requests that you Amw P. D!fli!lldal is an archivist workshops, meetings and plenary submit the names of th-e suppli­ at tile National Museum of Rolla sessions, but their minds are not ers that you use or that vou Skating in Lincoln, Nebraska. As always focused on what they are would like to see exhibit at the treasurer of SAA, she also chaired hearing. 1989 annual meeting. SAA wHJ the SAA Select Commiffee o1z Publi­ Instead, they dream about winning contact th~se vendors and cations that recommended a mmzber of free registration, a complimentary solicit their support for the changes in flow the Society manages hotel room, or, better yet, a round­ St. Louis meeting. its publications program. trip ticket to the next annual Send your submissions to At its recent meeting, Council made meeting. Georgeann Palmer at the SAA several changes affecti.Mg the Edi­ That is why attendees anxiously office in Chicago. Make sure to torial Board and the publications' await the closing luncheon. They include the company name, sales process. These changes reflect a hope that their business cards are contact, address and telephone recognition of the increased com­ fated for selection from the number. Thank you. plexity of the Society's publica- hundreds that have been collected, by tions program into Council's current the exhibitors. Ammal Meeting Cassettes This year in Atlanta, the planning and decision-making proce­ Are your notes from the annual following attendees had good fortune dures. Some changes requ_ired amend­ meeting illegible? No need to smile upon them: ing the Bylaws; others will be fret. 1st prize, roundtrip airfare on spelled out in guidelines ami proce­ Forty sessions from the meet­ TWA to the 1989 annual meeting in dures statements. ing in Atlanta were taped this St. Louis: Suzanne Flandreau Steel, The size of the Editoral Board was year. The tapes are available University of Mississippi; increased from eight to l2 members for purchase through Convention 2nd prize, four nights lodging in order to give the Board the means Recordings International, Inc., at the Clarion Hotel during next to implement its responsibility for 13030 Starkey Road, Suite 5, year's annual meeting: Kathleen the non-serials publications in Largo, Florida 34643. Hartt, The Museum of Fine Arts, addition to 11w American Archivist. The following sessions were Houston. Texas: The length of terms of Board members recorded: was reduced from four years to three 3rd prize, free registration for years. In the past, members have the 1989 annual meeting: Thomas A. 2W, 10, l 1, 12, 13, 14, 19W, 22, declined appointment to the Smith, Rutherford B. Hayes Presiden­ 23, 28, 29, 30, 32, 35, 36, 37W, ·Editorial Board because they were tial Center; Thomas E. Price, Baton 41, 4J, 47, 54S. 60SF, 62, 66, unable to commit their time so far Rouge, Louisiana; Deacon Marl.in G. 67, 71, 73Si<, 76, 77, 80, 81. into the. future. Towey, Archdiocese of St Louis. 83, 84, 85, 87, 89, 91, 92, 93, The chair of the Editorial Board As an added attraction, SAA 94, 95 inaugurated an "Exhibitor Drawing." is no longer limited to one term but Commit the annual meeting Cuadra Associates, Inc. of Washing­ is now eligible for re-appointment program for titles and descrip­ ton, D.C., won a double room for to a maximum of three consecutive tions of the sessions. Contact four nights at the Clarion Hotel for one-year terms. This change follows Convention Recordings for an the 1989 meeting. a similar one affecting the chairs order form. of most other SAA constituent Congratulations to all of the winners. bodies. In this way, Council hopes to provide for continuity in the report to the Executive Committee. sufficient in themselves to bring work of committees and other such The editors will join the Managing about the intended results. The groups while retaining the appoint­ Editor and the Education Officer in Editorial Board under its chair ing power of the president reporting to the Executive Director. Susan Grigg, who has accepted re­ Council has also required that the It is Council's expressed intent appointment for a second year, with Editorial Board, along with other that independence in editorial informed support from Council SAA bodies, develop guidelines for judgement be affirmed by a dause in through the Executive Committee, its own work. These guidelines will the employment contract of each faces the task of developing and serve to educate new Board members editor, a guarantee not previously implementing procedures for its work as well as others who are involved made. that will fulfill the members' high in the publicutions process. No one involved in making these expectations for the Society's pub­ Within the Council's subcommittee changes believes that Council reso­ lications program. system, the Editorial Board will lutions or amendments to Bylaws are

SAA Newsletter Noven~ber ! 9~8 Certification Update

by Paul Chestnut After years of discussion and plan­ luncheon forced the plenary session an atmosphere conducive to the ning, the process to certify indi­ to surrender its meeting space in a one-on-one dialog unavailable in a vidual archivists was officially larger ballroom to accommodate hungry program session. launched at SAA's annual meeting irr archivists more comfortably. A second About 20 people left cards or Atlanta. The Interim Board for unexpectedly large crowd turned out mailing information in response to Certification had been directed by for the plenary session, and the SAA requests for volunteers to assist the the SAA Council to develop a plan staff and the Interim Board had to Board's outreach efforts. Several for certification by petition and scurry around at the last minute to others stopped by to register their implement it at the Atlanta meeting. accommodate interested archivists continued opposition to certifica­ The Board completed its work, and more comfortably. Most people found cation in principle or to the petition forms were distributed seats in three adjoining rooms, and a priority it had been accorded by the at the plenary session held during lively and informative session was Goal and Priorities Task Force and the meeting and at an information underway only slightly behind sched­ SAA Council. (If my own personal booth operated by the Board on Friday ule. If Georgeann Palmer's first an­ experience during six hours at the and Saturday of the weekend in nual meeting on SAA's staff taught desk is representative, these de­ Atlanta. her anything about SAA conventioners, bates; unlike others held in October, The period of eligibility for it must be that our appetites for generated more light than Iwat and certification by petition is limited both food and thought are, if at all were positive etlorts to further the to one year. after which candidates predictable, greater than we admit overall good of our profession.) seeking certification must take an to. Certification is available to any examination. This year of eligibility Papers were presented at the archivist who qualifies on the basis began on 1 October and ends 30 Sep­ plenary session by Edie Hedlin, Chair of education and experience, regard­ tember 1989. Certification achieved of the.lnterim Board, Board members less of membership in SAA or other through qualifying by petition or Frank Cook and Bert Rhoads, and SAA archival organizations. Petitions later by examination will last for Executive Director Donn Neal. Paul will be sent to all interested eight years. Chestnut was introduced as the new archivists who write or call the SAA Once 100 archivists have been cer­ member of the Board appointed to office to request them. Petitions re­ tified by petition, the Academy of replace Roy Tryon, whose move to turned to the office must be accompa­ Certified Archivists will become the another job forced him to teduce nied by a $25 nonrefundable applica­ permanent administrative body respon­ outside commitments. tion fee. Successful applicants will sible for operating the certification Hedlin reviewed the activities of be charged a one-time fee of $250 to program and developing are certifi­ the Board during its first year; Cook cover the eight years of the cation mechanism. The Interim Board, described the petition procedure; certification period. appointed by the SAA president to Rhoads discussed the development of In order to maintain petitioners'. administer the program unJil forma­ the examination; and Neal reported on confidentiality, specially designed tion of the Academy, will oversee budget projections for the t1rst five labels were included with the the transition from SAA's control to years of the program. petitions distributed in Atlanta. the Academy's and then be disbanded. Opposition to c,ertification was Those sent by mail will also include It is assumed that at least 100 articulately expressed from the floor these labels. Please use them or in archivists will have qualified by during the discussion period, and some way indicate on your envelope petition before the next annual constructive comments concerning the that a petition is enclosed so that meeting and that the Academy will fee structure and the educational SAA staff will know to deliver your begin its work in St. Louis next requirements needed to qualify Continued on next pa~e, column I October. Since Council's calendar for for the examination were made by implementing the program also in­ several in the audience. The session cludes offering the certification was taped for future use, and it is· examination in St. Louis if the hoped that the papers will be Academy is ready to function, it available for distribution. looks as if the 1989 annual meeting Although cut short by the need to will be another important milestone adjourn to the opening luncheon, in the long and sometimes contro­ discussion was continued later at the j versial undertaki-ng that has been information booth, where approximate­ under consideration since SAA 's ly 100 persons stopped by to debate, II founding in 1936. inquire, volunteer, or otherwise '\.,J An unexpectedly large registration voice opinions and concerns. Some for the a1111ual meeting's opening excellent discussions too~ place in

6 November 1988 SAA Newsletter Certification Up~ate continued Certification by Examination petition unopened to the committee by Bert Rhoads who will review your application. If you have further questions concerning the petition process, • The process of creating an weighted by the same criterion .direct them to Frank Cook or any examination for the certiil­ within each domain. other member of !he Interim Board cation of archivists began with These weights, which may be prior to the dose of the petition a "Role Delineation" workshop in modified by the profession in an period on 30 September 1989. Boulder, Colorado, in mid Sep­ upcoming validation process, Examination development is being tember. The role-delineation will determine the number of managed by a professional testing document, when completed, will questions asked about each task company working with Bert Rhoads and identify the knowledge and on the certification other archivists selected to define skills needed by a certified examination. archival practice and theory. In- archivist and will serve as a The role-delineation statement quiries related to this phase of the "blueprint" for the examination. drafted at !he Boulder workshop, program should be sent to Rhoads. Seven professional domains which was conducted by the Edie Hedlin. or Donn Neal.. (See were identified: Selection, Professional Examination sidebar for more cletai Is.) Arrangement and Description, Service, requires editing. Tim Suggestions for moclitlcations to Reference and Access, Preser­ Ericson. SAA education officer, the plan prepared by the Board and vation and Protection, Promotion has volunteered to do the recommendations for rl1e recertifi­ and Outreach, Program Assessment editing. Once edited, the cation program can be made to the and Enhancement, and Profes­ statement will be sent to Board for forwarding to the Academy ~;ional, Ethical and Legal workshop participants for their once it is established. Comments Issues. critical review. concerning policies and overall Twenty-four major tasks Once these suggestions are supervision of the Board's activities associated with these domains incorporated. the document will should be addressed to SAA officers were also identified. More than be sent in November and December and Council until the Board is 50 skills are essential to the to a representative group of 150 disbanded and authority passes from performance of these ta.<;ks. archivists for "validation." SAA to the Academy. Volunteers Each of the domains have been The final product will be willing to help with outreach and weighted in terms of importance published in the SAA January informational efforts are welcome to to the profession. Tasks were Newsletter. get in touch with me.

·· skills that will be taught; laboratories; and Education Notes INTENDED AUDIENCE: include BUDGET: including any travel, per any prior knowledge that diem, or honoraria being requested, participants should have, screening copying of handouts or other Educlltion Office Accepting mechanisms that may be necessary, curricular materials. 1989 Preconference level of instruction (ie.beginning, The selection of I Q89 workshops Workshop/Seminar Proposals intermediate, advanced, etc.) and wiii be coordinated with the 1989 maximum ntlmber of participants; SAA mPmbers who are interested in SAA Program Committee, ami all LENGTH OF WORKSHOP: one, proposing a preconference workshop proposals will be discussed at the two, or three days; committee's January 1989 meeting. or seminar for the 1989 Annual NAMES OF PROPOSED INSTRUC­ Meeting in St. Louis (25-29 Final selection of preconference TORS: including a resume listing proposals will be made by the SAA October) must submit preliminary previous experience in archival proposals to the SAA Office of Office of Education during February education; 1989. Education postmarked no later than DETAILED AGENDA of topics to January 6. 1989. As was done for this year's be covered and teaching techniques annual meeting, !he preconference Proposals should contain the to be used; fo! lowing in formation: schedule, including workshop/ ADVANCE PREPARATION: such as seminar titles. dales. instructors. TITLE:· including a one or two readings exercises, self studies, or and fees will be announced in the paragraph description of the case studies that will be required March 1989 SAA Nnl'.lfclla. workshop or seminar; of participants; Anyone with questions regarding DEMONSTRATED NEED or ration~ SPECIAL EQUIPMENT: such as workshop proposals is encouraged to ale for the workshop; computers, audiovisual, blackboards, PURPOSE OF THE WORKSHOP: display materials, etc.: contact Tim Ericson at (312)922-0 140. including specific knowledge and/or SPECIAL FACILITIES: such as

SAA Newsletter November 1988 1 Free discussion, debate, and disagreement over major issues and develop­ ments mark the Society -- just as they mark the larger society of which we are a part. In that spirit, the SAA Newsletter is pleased to present in this Forum a letter recently received from seven SAA members concerned about certification, as well as a response prepared by President Frank B. Evans and Edie Hedlin, Chair of the Interim Board for Certification. The pages of this newsletter are always open to issues of this nature, and we welcome comment from you on them.

2 October 1988 ry session on cet~tification during discussi'on. For example, the the Atlanta SAA meeting. These Board's August/September mailing Dear Colleagues, reflect two troubling aspects overstepped the bounds of proper about how certification is being communication in a learned society Now that the one-year certifica­ advanced. when it included endorsements of tion by petition has begun, we First. the very structure of the certification, but no dissenting feel it is important to note in a "grandparenting" process seems viewpoints. We find this merchan­ public forum that a substantial designed to exploit th~ fears of dising indicative of a tendency to body of archivists still have those archivists who may not focus more on securing the grave doubts about certification believe in certification but who acceptance of, and revenues for a in principle and about the partic­ are worried they may be commit­ program than on the correctness of ulars of the SAA program. ting "professional suicide" if the goal of certification. There are many distinguished they do not petition now. The In this environment where win­ supporters of certification, but shortness of the period for ning the acceptance of a problem­ there are also many distinguished certification by petition places atic program has become a goal in archivists who either remai.n un­ artificial pressures on the itself. we doubt that future ob­ convinced by the SAA program or decision whether to become jective assessments of the certi­ who believe that certification is certified or not. Thus, the fication program are likely. In­ a major misstep for the archival program's timetable itself deed, once the full apparatus of profession. We are concerned about precludes the possibility of certification is in place, we an apparent increase in apathy evaluating the success of cer­ believe there is little possibil- among the two latter groups -- tification based on the number of ity that it will be honestly and many regard certification as a individuals who petition. Never­ searchingly evaluated since it .fait accompli and thus either will theless, the Board already seems wiil be an institution that, like ignore it or reluctantly sign on to be laying the groundwork for all others, will seek to perpetu- to it. The issue is too important, calling the program a success even ate itself. The projected figures however, to ignore or concede. if so few as I 00 archivists are for the certification program seem SAA officers and proponents of certified by petition. reassuring in regard to the pro­ certification have asked us to The second troubling phenomenon gram's financial implications for accept as final the decision to is that we are being encouraged to the Society. We remain concerned, adopt certification and to "get accept a program that a large however, about our other resources behind" the program to make it a number of archivists, through -- the time that archivists will success. Regrettably, we must national and regional surveys, devote to this issue at the ex- dissent because we find certifi­ have said is inadequate and ill­ pense of other, more pressing, cation increasingly unsatisfactory advised. We are asked to overlook work facing the profession. as it has developed and as its the flaws that have been found in These are the concerns that content, format, and implications certification and, instead, trust compel us to ask all archivists have become clearer. the petition and exam development who have doubts about certifica­ We have chosen to present our phases to solve what are clearly tion and the SAA plan to ·express concerns in the SAA Newsletter not structural and philosophical prob­ these concerns to Council and to because we believe this brief lems with certitkation. Mean­ not apply for certification. We statement can refute the case for while, many questions have been feel our only recourse is to certification, but because we are left unanswered, such as recerti­ steadfastly pledge, as individu- deeply concerned about the effects fication, influence on employers, als, not to petition for certifi­ it is having on the archival pro­ and the relationship to education­ cation. We advise all who have fession. Most recently our concern al programs. doubts about certification to do has been raised by the August/ In addition, we see a key likewise and thereby not contrib­ September mailing from the Interim professional issue being handled ute to the appearance of the pro- Board for Archival Certifica!ion more like an advertising campaign and by comments made at the plena- than a balanced and professional Continued on next page, column I

8 November 1988 SAA Newsletter FORUM continued benefited, and continue to bene­ response to increasing comment fit from constructive criticism. from the membership regarding the gram's success. Quite simply, we The authors of this letter note need for self-definition, and in see this as an issue of holding that although the program is conjunction with the focus on true to our beliefs by not enrol­ underway they wish to express goals and priorities then under- ling in a program that we cannot their objections to it. Specifi­ way. From 1984 to 1987 subsequent accept as the right move for the cally, they object to the limited SAA presidents, officers, and archival profession. time period for certification by Council members -- all elected by We are concerned that the dis­ petition, and to the tone of the the membership -- have carefully cussion of certification has Jed mailing from the Interim Board. considered this issue. In 1986, to great divisiveness in what has, Certification by petition, or Council authorized a poll of the until now, been a remarkably warm "grandparenting," will be avail­ membership on certification and and hospitable profession. Much able for one year. We believe that incorporated the results of that has been lost in the process. Most this is appropriate given the size poll into their deliberations. The regrettable is that tremendous of the profession, the level of poll indicated that a majority of energy, talent, and resources have effort required to complete the the membership favored the concept been diverted away from the funda­ petition, and the time frames set of certification; however, the mental archival concerns that by other professions who have poll failed to reflect a strong should be the center of our pro­ offered the petition option at the preference for or against the fessional actions. Let us assert beginning of the certification adoption of a certification our professionalism by turning programs. program. away from the structure of certi­ If the Board's mailing offended These inconclusive results fication and instead focus our some recipients, we apologize. It placed the decision in the hands attention on the substance of was the product of many individu­ of SAA's elected leadership. With archival work. als and it underwent extensive one exception, the Council and editing. Although those involved officers that voted to adopt cer­ Philip N. Cronenwett in its preparation did not view tification in 1987 were different . Dartmouth College the mailing as "merchandising," individuals than those who initi- they also did not view it as a Max J. Evans .ated the process in 1984. Still forum for debating the merits of another Council and set of offi­ Utah State Historical Society certification. The Society's cers reaffirmed this decision in William J. Maher officers and Council voted in 1987 1988. SAA's elected leadership University of Illinois, Urbana­ to adopt a certification plan and thus has been and remains strongly Champaign · reaffirmed that decision in 1988. supportive of certification. Alden N. Mom~oe The mailing was an effort to ex­ For e~ch one of us, certifica- Alabama Department of Archives plain the purpose and goals of tion remains a personal choice. We and History certification, and to answer fre­ hope that many archivists will use quently asked questions. The "en­ this opportunity to help express Sharon. Pugsley dorsements" reflect the range of their commitment to professional ·University of California, Irvine reasons some archivists have standards and practice, and thus Kathleen D. Roe offered for supporting certifica­ to establish a clearly identifi- New York State Archives tion. Numerous individuals have able credential. At the same time expressed their appreciation for we respect the freedom of the Elizabeth Yakel the mailing. We regret that some authors to choose the manner in Archivists of Religious viewed it negatively. which they serve and identify with Institutions As their letter progresses. the their professil>n. Not every member authors express reservations about of the profession will seek to the value of any certification .become certified. Those who do, program and maintain that the however, will indeed be, in out" Dear Colleagues, question of certification has Jed view, identifying and defining to great divisiveness in the pro­ "the substance of archival work." We are pleased to respond to the fession. They clearly feel that 2 October 1988 letter of seven SAA there is no need for a certifica­ Frank B. Evans, President colleagues. There has been debate tion program. Society ·of American Archivists over aspects of the current certi­ Many others feel differently. t1cation plan since its initial The recent history of certifica­ Edie Hedlin, Chair issuance four yeaJ,"S ago, and we tion began in 1984 with the Interim Board for Certification expect that a topic of such major appointment of a subcommittee to professional importance will con­ develop the outline of a certifi­ tinue to generate expressions of cation plan for consideration by both support and dissent We have the membership. This step was in

SAA Newsletter November 1988 ' ,·.•·•-DEC()llA'f'ElfEADQUARTERS!J_ AWARDS continued from fl'Ont page Historical Collections, Bentley Historical Library, received the Philip M. I)On~te d~~orilttve ~rt Hamer-Elizabeth Hamer Kegan Award for their research and compiliation of t'or4~Pl(ly .. n11- the walls A B9ok of Days: /50 Years of Student L~fe at Michigan. . .of tbe SM ~ffi~ in Created to commemorate the sesquic~ntennial of the University of _cllteag9:~, - Micf1igan, the publication combines photographs from the archives and text from diaries, letters, alumni records, and university publications to make __,CaiJ,Po~~N~aJ fot'details! a useful and intriguing day book. The Sister M. Claude Lane Award for significant contribution to the field (Jl2)9l2~14f) ,' ' •. _.-,., · __ .- '' ' of religious archives went to Brother Denis Sennett, S.A. of the Friars of Atonement. Brother Sennett has been an in5tructor for programs with the FELLOWS Felician Sisters International Archival Institute, the Religious Institutes at Bergamo, the Benedictine International Archival Institute, and continued from front page Archivists in Religious Institutions. accrual system. Ms. Diffendal is Avra Michelson, systems administrator for the Smithsonian Institution, currently Director of the was awarded the Fellows Posner Prize for the most outstanding essay National Museum of Roller published in 1987 in The American Archivist. Selected from a pool of Skating, Lincoln, Nebraska. 18 articles, 11 Description and Reference in the Age of Automation 11 addressed James E. Fogerty was praised a topic of broad current professional interest and concern. Ms. Michelson for his dedication to regional designed a survey of repositories using the Research Library Information archival groups. His sponsors Network and Archives and Manuscripts Control. The assumptions, findings, noted that as chair of the and conclusions in this article should lead to improvement in the quality Committee on Regional Archival of future writng on archival automation. Associations, he strengthened A microcomputer software system produced by the Michigan State University communications between regionals Archives under the direction of Frederick l:lonhart received the C.F.W. Coker and SAA. Mr. Fogerty was among Prize for outstanding finding aids and innovative development in archival the first to recognize the descriptive tools. The system. MicroMARC AMC, edged out II other entrants. significance of oral history as a MicroMARC:AMC provides a major breakthrough in making MARC-M1C documentation method and promoted format accessible to all archivists. the development of an SAA The Theodore Calvin Pease Award, initiated this fall, honors superior writing achievement by a student of archival admi'nistration. Greg Kinney, a Committeeon Oral History. Mr. Fogerty is currently the head of student in the Master's program at the University of Michigan, was the the Acquisitions and Curatorial first recipient. Department, Division of Library His essay, "The Records of Land District Offices of the U.S. General Land and Archives, Minnesota Office for the States of the Northwest Territory," will be published in a Historical Society. future issue of J11e American Archivist. Mr. Kinney traces the Bruce W. Dearstyne was custodial history of lund records for tlie six states of the old Northwest recognized for his ability to Territory, from their creation in the early 1800s to their use and availa­ effectively bridge communications bility today. The award, named in honor of the first editor of the Society's quarterly journal, is funded by Mrs. Calvin Pease. between archival groups and other The Society of Australian Archivists' publication, Keeping Archives, related professions and received a special certificate of commendation for excellence. Edited organizations. His sponsors cited by Ann Pederson of the University of New South Wales, the book has been his work at the New York State cited for its comprehensive practical introduction to modern archival Archives, his publications for theory and practice. Keeping Archives is available through SAA. the American Association for The Colonial Dames Scholarship Award went to Doris Martinson, head of the State and Local History, his Knox Count Archives in Tennessee, and M.1rgaret Nelson. archives technician varied activities in SAA. and his for the Smithsonian Institution Archives of American Art. The award enables leadership of the National them botl1 to attend the Institute in Modern Archives Administration in Association of Government Washington, D.C. this February. Archives and Records Administra­ Finally, the Oliver Wendall Holmes Award went to Ann Pederson, of the tors. Mr. Dearstyne is currently University of New South Wales, Jan Boomagaard, of the Municipal Archives of the Director of External Services Amsterdam, and Alan Ives, of the Riverina-Murray Institute of Higher and Programs for the New York Education. State Archives and Records The award allows these overseas archivists, already in the United States or Administration. In addition, he Canada for training, to augment their studies by traveling to other serves as Executive Director of archival institutions, national or regional archival meetings, or archival NAGARA. institutes. Congratulations Fellows! The Society of American Archivists salute.• this year~s winners.

10 November 1988 SAA Newsletter Regional News Featured Regional: The Association of St. Louis New Association The Association of Hawaii Archivists Area Archivists was recently formed to serve those by Charles F. Rehkopf individuals and institutions inter­ c~ted in the preservation and use of The Association of St. Louis area Archivists (ASLAA) was inaugurated in archival and manuscript materials in 1972, following several years of informal meetings of local archivists the state of Hawaii as well as and records managers. Its purpose is fivefold: to provide a means for adjoining areas. individuals employed in archives, record centers, and manuscript repos­ The objectives of the Association itories to work together; to.improve standards and professional compe­ are to promote cooperation and ex­ tence; to promote cooperation with other professionals in related change of information; to disseminate fields; to act as an information network by exchange of information; information on research materials and and to encourage membership in SAA and MAC. archival methodology; to pi·ovide a Membership during the 16 years since ASLAA's inception has included forum for the discussion of matters persons from Federal Records Centers, academic archives, religious of common concern; and to cooperate archives, local government centers, business archives and many other with SAA in its objec~ives, and with repositories from the eastern half of Missouri and western Illinois. similar cultural and educational The Direct01:v o.f Archives and Mamtscript Collections in the St. Louis organizations. 'Area was first published by the Association in 1985. The Directory was Officers pro tem were elected last updated in I 988 and lists 112 repositories, noting their contact .Tune by the Ad Hoc Committee to or­ persons and highlights of their holdings. ganize the Association of Hawaii The Association's constitution calls for two meetings per year. Archivists. For membership informa­ Three, however, are generally held: fall, winter, and spring. Lately, tion, contact the Association of the Association has focused more on improving standards of professional Hawaii Archivists, P.O. Box 3371, competence. This involved organizing several workshops. The first cover Honolulu. HI 96701. architectural records. More than 40 people attended the second work­ ~======:e:s;j shop, on basic conservation, which was led by document conservationists A BOOK OF DAYS: 150 YEARS OF from the University of Missouri. The MARC/AMC Format workshop, cospon­ .STlJl>ENT LIFEAT MICHIGAN sored with Kansas City Area Archivists, had to be cancelled in August due to a scheduling conflict. Award.:winning day book. Several of the ASLAA members now serve on SAA's Local Arrangements I Copl~s are $10.00 + Committee for next year's annual meeting in St. Louis. This committee $3~00 shipping/htmdliug has met regularly since last spring and will continue to meet throughou the coming year. Two of the officers, Peter Michel and Pat Adams, also Couta£t tlte Assistaut Director, serve ex-officio on the Program Committee for 1989. Bentley #istorical Library ASLAA is one of the smaller regional groups, but it is an active . (313)764..;3482 ... organization working toward strengthening the archival profession . Transitions .... Transitions .... Transitions .... Transitions Mary Zimmeth is in charge of arrangement and description activities, and Mark Dames serves as the State Records Specialist at the State Archives of Michigan .... Frauk H. Mackaman is curator of the Gerald R. Ford Museum and has been appointed director of the Gerald R. Ford Library and Museum .. .. Phllit> B. Eppard· is now assistant professor of information science and policy at SUNY Albaay ... . Timothy Walch is the assistant director of the Hoover Presidential Library, West Branch, Iowa .. .. Victoria Irons Walch, an archival consultant in Iowa City, is currently providing staff support to the Working Group on Archival Description Standards sponsored by Harvard College and funded by NHPRC .... Christopher M. Beam is the director at the :Edmund S. Muskie Archives at Bates College, Lewiston, Maine .... Roy H. Tryon is the deputy director for archives and records management with the South Carolina Department of Archives and History Columbia, S.C ..... Alexia J, Helsley is now director of public programs for the South Carolina Department of Archives and History .... Nancy S. MacKechniehas been named curator of rare books and manuscripts at Vassar College Library .... William J, Tramposch succeeds James B. Thayer as executive director of the Oregon Historical Society.

SAA Newsletter November 1988 11 The American Archivist in Transition

by David Klaassen

Beginning with the Winter 1989 the recognition that much of what (206)684-8353] issue (Vol.52, Number 1), is, and needs to be, communicated The International Scene '111e American Archivist will be to advance the archival profes­ This may include elements of an\' produced by almost entirely new sion is in the form of analytical of these formats in covcri ng editorial personnel. The editor, reports of specific activities or archival developments outside the · David Klaassen, of the Social reasoned presentations from United States aml Canada. [Nancy · Welfare History Archives, particular points of view. By Bartlett and Marjorie Barritt, University of Minnesota, was recognizing the importance and Bentley Historical Library, 1150 selected by the SAA Council validity of these kinds of Beal Ave., University of Michigan, during the New York annual articles, the editors hope to Ann Arbor, Ml48109-2113, meeting in September 1987 to continue the transformation of (313)764-3482] succeed Julia M<1rks Young. what began as "short features" Surveys The transition began six months into vital parts of archival This 'Aill be instituted in future ago to permit adequate lead time literature. issues. The section will include to assemble the first issue. To that end, the journal will essays that review developments in Klaassen's previous editorial distinguish between the various specified areas, such as preserva­ experience includes five years on types of articles along the tion, automation, and education, in the editorial. board of following lines. The name, a way that describes particular the Midwestern Archivist, address, and telephone number of projects in the context of . including three years as its the editor responsible for each broader trends. (Edited by David chair. is included to encourage sub­ Klaassen) There are ·three new departmen­ missions, inquiries, and Re·dews tal editors and two who continue. suggestions. This department may be expected to Marjorie Barritt and Nancy Research Articles expand the scope of published works Bartlett of the .Bentley Histor- These are formnl analyses, based and activities thai it evaluates and fcal Library, University of on systematic review of literature may include occasional review essays Michigan, remain as coeditors of or on other types of original to permit more comparative analysis the "International Scene," a investigation. Submissions are of related publications. [Anne department that they rejuvenated sent out for blind review by three Kenney, Otin Library, Cornell substantially during the past two persons, including one member of University, Ithaca, NY 14850, years. the editorial board, before (607)255-687 51 "Case Studies and Commentar­ acceptance. [David Klaassen, 101 Another area of anticipated change ies," coedited by Joel Wurl and Walters Library, U niversily of for the journal, perhaps not Dean DeBolt, will become tvvo Minnesota, Minneapolis, MN 55455, immediately perceptible to readers, separate departments. Susan E. (612)624-4377] but certainly significant for lhe Davis, formerly of the New Case Studies editors and authors, is in the York Public Library and now These are analytical reports of editorial and production process. living in Madison, Wisconsin, projects or activities in a spe­ nze Americatz Archivist is will edit "Case Studies." Scott cific institutional setting that investigating electronic publishing Kline of the Seattle Municipal offer the basis for emulation or in an effort to avoid the expense and Archives will edit "Perspec­ comparison in other settings. ineftlciency of a separate typeset­ tives." [Susan E. Davis, 6606 Carlsbad ting stage. This increases the Anne Kenney, Cornell Universi­ Dr., Madison, WI 53705, importance of receiving articles from ty, succeeds Glen Gildemeister as (606)833-0089] authors in as "dean" a condition as editor of the "Reviews" depart­ Perspectives possible. Detailed guidelines have ment, etfective with the Spring These are comment;~ries, advocacy been developed to inform authors of 1989 issue. or opinion pieces, and other format considerations (including The work of all these individ­ relatively informal presentations points such as margins, spacing, uals will be channeled through a that rely more on the author's footnote style, ami submission on new managing editor, Teresa M. thought processes and less on computer diskette) that affect the Brinati, who is introduced else­ systematic research. [Scott Kline, speed and efficiency with which text where in this issue of the Seattle Municipal Archives, Office ·can be transformed from manuscript to Newsletter. of the Comptroller, 101 Municipal Continued on next page, Changes in format will reflect Bldg., Seattle, WA 98104, boUom of column I

November ] 988 SAA Newsletter Descriptive Standards for the Archival Profession

by Lawrence Dowler

There is an increasing awareness conditions standards are needed, and more important to each group. among archivists of the need for at what point, if any, are they Possible topics of investigation standardizing descriptive practices detrimental to archival descriptive include: the contribution a standard in order to provide access to practices. might make toward consistency in holdings, and a growing sense of The benefit of standards will local description vs. its benefits frustration over the absence of any largely depend not onty upon the for interrepository exchange; the sytematic procedure for addressing profession's ability to apply them, value of a standard for a large these questions within the archival but to apply them wtlere they wiJI number and variety of repositories profession. have the greatest impact. · vs. its applicability to a limited The lack of a conceptual frame­ Similarly, it is necessary to number of repositories of a work and a forum in which the archi­ question as well as avoid applying particular kind; and the value of val profession can discuss and eval­ standards that are inappropriate, standardization in a particular area uate descriptive standards is costly impractical to maintain, or for integration of information with in terms of the wasted energy, inef­ counter-productive. descriptions of other cultural fective or inappropriate attempts to In short, standards must be resources, such as publications and develop standards, competing stand­ presented and perceived as an artifacts. · ards in the same area, and the lack effective measure that provides Finally, the group will produce a of effective development,maintenance positive results, and not as an report that will attempt to provide and promotion of even those stand­ abstract good or imperative made for a conceptual framework -- the 'ards archivists agree are needed. reasons of esthetics or consistency. rationale, scope, evaluation, and The continued development of . Recognizing the general problem. priorities -- for considering archival information systems and the National Historical Publication~ descriptive standards. This report networks has intensified the debate and Records Commission (NHPRC) has will be distributed to interested between proponents and opponents of awarded a grant to support the work parties in the profession. At the standards. Some see the absence of of a group of archivists, represent- end of the spring meeting, a compre- standards robbing these systems of ative of various constituencies in hensive report on the state of much of their potential, while the archival profession, who are descriptive standards in the others maintain that standards limit concerned about the lack of archival profession will be .issued. their ability to act appropriately de~criptive s!ar~dards. . This final·report will include within their own unique situations. 1 he Descnpt~ve Standards Workmg recommendations for creating a What needs to be examined, Group, co-chm.red ?Y Lawren.ce Dowler permanent mechanism or procedure for however, is when and under what of Harvard U mve.rstty. and ~tchard monitoring and making changes in Szary of :ale Untverstty, w~ll .meet descriptive standards in the future. +------. two da~s m the fall and agmn m The Descriptive Standards Workil)g American Archivist continued th.e spnng .. Twelve to 15 members Group cannot in the course of two published form. Will c.ompns~ the grou~, and a. meetings create standards for the Conformity to all specifications is half-tunc proJe~t coordl.nator wtll archival profession or even decide less critical during the initial review help ~ssemble tnformatton· and every standards question. What the stage than in later editorial revi- c~ordmate t~e ~~rk of the group group can do is to set forth the sions, but persons wishing to prepare With that of mdlvtduals and various issues involving standards. initial submissions according to the organizations concerned with Ultimately, the success of this gm'd e J'mes may reques t a copy f rom standm'ds. efTot·t•' wt'll depend 011 tl1e pai·tt'ct'pa- the managing editor, Teresa Brinati. The group will attempt to: tion and active concern of every at the SAA office. • identify what standards issties archi.vist and constituency within As announced in the July News- need to be considered; the profession that has an interest letter. the Fall 1989 ·issue of The • determine priorities for action; in descriptive standards. If you American Archivis:t will be a spe- • develop guidelines for evaluating have a strong opinion about a speci- cial issue devoted to architectural standards; fie standard, prepare a brief paper matcna. I s. G uest e d'ttor R o b ert Bl esse • consider and recommend to SAA a (five pages) abottt standat·d(s) tllat is still accepting proposals for mechanism or method by which you would like the archival profes- • S d • t standards issues can be considered si'otl to adopt. Please setld your art1c 1es. en proposa 1s t~ 1lllll JY IS December 1988 at the Univer- and acted upon by the profession; papers to: Lawrence Dowler, Widener stty. o f N eva d a- R eno, L'b1 rary, R eno, • work with various groups and Lt'b,·ary, Harval·d Utlt'vet·.sity, Cam- NV 89557-0044. constituencies to address issues bridge, MA 02138, (617)495-2441.

SAA Newsletter November 1988 13 released for wider circulation. volume. I Automation What's new about the new APPM?. When prepnring your comments. First, the descriptive elements please cite both rule numbers and Notes covered in the rules correspond page numbers where applicable. more closely to MARC format Be assured that this is not an equivalents. Some names of des­ academic exercise; .all contri­ by Marion Matters criptive elements have been butions will be seriously changed, and new elements have considered. been added. Several rules include The author will he responsible APPM Revision Well Underway -­ for compiling and assimilating your Dmft Available for Review and MARC-oriented explications. An outpourings of critical commentary Comment appendix will contain MARC-coded versions of the examples used and examples, so please direct them Five years after publication of the throughout the manual. to: Steve Hensen, Manuscript original Archives, Personal Papers, Second, where possible, the Department, William R. Perkins a11d Manuscripts (APPM), pertinent LC rule interpretations Library, Duke University, the cataloging manual for archival have been incorporated. Durham, NC 27706. materials, a revised and much ex­ Third, ambiguous or confusing The deadline for responses is panded version is now in progress. rules have been clarified (we 31 December 1988. In fact, the current draft -- 148 hope!). pages plus appendices and indexes The1~ what? But the biggest change has been -- is now available from SAA for We (the aforementioned) will meet in the addition of an entire new review and comment. We are asking again early in 1989 to discuss the section, larger than the original $17 per copy to cover the costs of reviews and begin work on the rules, that contains guidelines duplication, postage, and hand- final copy. for choosing and formulating ling. (See detailed ordering Publication is tentatively headings. In this section Hensen information in box). scheduled for fall of 1989, when has drawn heavily on chapters The APPM revision project is the NEH grant expires. 21-25 of AACR 2 dealing with funded as part of a grant to SAA . choice of access points, personal from the National Endowment for and corporate names, geographic "the Humanities. We were fortunate To oblaill a review draft of names, and uniform titles. He has to be able to persuade (entice? the 1·evised APPM, please send selected the rules most likely to coerce?) the original author, a letter requesting the draft be encountered by archivists and Steven Hensen, to do the work. In and enclose a check for manuscripts catalogers, addition, the Library of Congress, $17.00 to: incorporated relevant rule the publisher of the original APPM Drart interpretations, and provided APPM, is participating in the c/o Nancy Van Wieren additional commentary and examples revision process. A review Society of American to reflect archival context. committee, consisting of LC staff Archivists This manual, like the original, members Jeffrey Heynen, Harriet Os 600 S. Federal, Suite 504 does not include rules or guide­ troff, Ben Tucker, and Emily Chicago, IL 60605 lines for subject indexing. Zehmer, is working with Hensen to How to participate in the assure that "APPM 2" reflects the Make checks payable to Soci­ review process. First, you'll need most current cataloging practice ety of American Archivists. to purchase a copy of the draft and retains its authority as the from SAA (details below). standard for AACR 2-based bib­ If you have any other ques­ We (Hensen, the LC review commit­ liographic description of archival tions, please contact the SAA tee, and l) solicit your comments materials. Automation Program Officer: in the following areas: The project to date. Hensen Marion Matters l. Clarity: Can you understand completed a t1rst draft in April 1936 Sargent Ave. the rules and how to apply them? 1988. This draft was circulated St. Paul, MN 55105 2. Relevance: Do the rules ade­ to the LC review committee and a 612/698~6949 quately reflect (or promote) good few others. In early June, archival descriptive practice? Hensen, Lisa Weber, and the LC 3. Organization: Is the manual review committee met to review Coming Soom easy to use? Is the index helpful? the draft. Hensen then prepared a More on Descriptive Standards 4.Coverage: Is anything missing? second draft, incorporating the If you attended the SAA Annual Should anything be omitted? revisions required as a result of Meeting in Atlanta, you probably 5. Examples: If you can, please the review committee meeting. The heard the words "descriptive contribute additional examples of second draft was sent to the LC standards" often. There were­ · descriptive records that follow review committee members for sessions on Canadian descriptive these rules and that could be their approval, and is now included in APPM or a companion Continued on next page, column I

14 November 1988 SAA Newsletter and DOS 3.1. ways thnt go beyond the usual kn Automation The retrieval software provides word retrieval. Stl far. IHmTwr·. several indexes for searching and this i~ only discussion.) Notes browsing, and the user can choose two display formats: the Archivists not the only "thesaurus image" format that . Revisionists -- AACR 2 1988 Version Now Due to be Continued from previous llage mimics the printed entry from "Big Red" (II th ed.), or the USMARC Published in November by ALA standards planning, MARC format tagged format. A11glo-American Catalogi11g Rules, integration as it may affect LC is currently still testing second edition (AACR 2), the archival description, descriptive versions of the name authorities library standard for descriptive standards for visual materials, file and bibliographic file, both cataloging, has been the subject standards for form and genre terms, much larger than the subjects file of considerable interpretation. if and archival descriptioll and (3 and 1 disks, respectively). not outright revision, since it authority control! Elsewhere in They may be configured to work with was first published in 1978. this newsletter is an announcement single or multiple drive CD-ROM The American Library Association of the formation of a descriptive systems. For more information announced this summer that the new standards working group. convened call 202/287-6171. ' version -- often referred to by Lawrence Dowler under an NHPRC (Apparently there has also been in formally as "AACR 2-1/2" or grant. some disct,tssion of other potential "AACR 2R" -- would be available in Do we all understand what we mean CD-ROM "cataloger's tools," such as October. In early October they had by "descriptive standards?" Where AACR 2 combined with LC rule move~ that back to November. ·Keep does the MARC format fit in? Or interpretations, or LCSH combined watchmg. The new version will not AACR 2, or LC subject headings? with the LC subject cataloging entirely eliminate the need to In the next issue of the manual. Such products, to be most keep track of numerous rule newsletter, perhaps in conjunction useful, would require software that inter~~retations ("RI's") issued by with a report from the sta1;dards could link the separate elements in the Ltbrary of Congress, but it working group, I'd like to try to will help. illuminate the often confusing relationships between archival description, descriptive standards standards for terms, authoi·ity ' control, and the MARC format. Wish Hot Off the Presses me luck.

LC SubJect Headings Now Available MANAGING BUSINESS .. on CH-ROM ARCHIVES LC's Cataloging Distribution Edited by Colleen.I1t•itd1ard. ARCHIVES Service has been experimenting with CD-ROM versions of its USMARC ~This· p\lblicat~on. proouce4 by records for authorities and the Australian S~piety ofAr~ · Pu!Jiished this year by the ..··· .·•· bibliographic records. Following a cltivists' Inc~, presents.an. Associatiqn of British Colt1l11~ia / period of beta testing, the CDS has overview ofinfortltation re­ Archivists,\ this manual is t\ , announced the availability of its < _qtlired.for ntana~ing bttsines.s nwst for ..•Myoue associa!ed ~ith•· ·. first product, LC subject headings archives .. ·The materi:aJ is · . or starti,tga small a~:cJtiv¢s.~ · authority records (CDMARC Sub­ compiltx!ftonl a semtnarhcldiri Chapters run the gantutf~ont . .c jects), on CD-ROM disk. The cost is Sydney on l~ July l986 an(,{ .. nBeso••rces" to "Conseryation!• •• $300 for a 1988 subscription, conducted jointly •by tf1e .. · tQ ''COt1JPt!ters." •There is also, a compared with $150 for the printed At~st~liao Society of t\rchi-·· bibJiograpby~ Material.iscolli- : .·· volumes (11th ed.) and $80 for an vists and theNSW Spcx;~ar. · piled in a sturdy 3-.rhtg ·..•.... ··· ;i annual subscription to the Libr,aties ·Se~i?n ofthe Li:- ·. b.im;l~r, coovenient f9L' ~;tddi~l ;c· <~ cumulative microform edition. -notes and ·other doc~lll~mt$ to(, . Here is what you get when you get •· bra~··As~ociation.of~trstralia. . 'fjfis is a valuable refere.qce . t)take A Manual For StnalL c CDMARC Subjects: 1 CD-ROM disk, for any()ne ittlerested bt o,_. • A:rcltives ~b€; ·. ulthll!Jte res~~reehc r~trieval software on 2 floppy ,, , :: /' <.<''c-,''' wor~ng wi.tb busi·•Jess archi~$. dtsks. and a looseleaf manual in a ',"~· ·< '' ,.·· .;:j;!~: Blrtd~r~ pp. 215.plus l.ndeX..<;\ ..•. · three-ring binder. The package is S()~tl)qund, pp. 56. . Mem!Jers, $25 ..00: · • ' • ·· designed to work with any CD-ROM ..IJ.on~tnl"JCI'S. $~o-•. QQ .• drive attached to an IBM-compatible ~~~tbt:r~i$10.QO; personal computer with 640K memory ·~JJ~llJ'll.~~~ci···$·l2~0(). '

SAA Newsletter November 1988 15 Office of the National Archives Reorganizes

The Office of the National Archives Goggin. This•wm be a joint Na­ Branch. The latter will be headed by of the National Archives and Records tional Archives, Office of Records Maida Loescher, who will develop a Administmtion underwent a major Administration, and Office of master location register for all reorganization in October. Federal Records Center project. The National Archives textual records in The reorganization of 289 staff will identify, schedule, and the D.C. area. A new branch devoted employees in the central, civil, and appraise· approximately i .4 million to holdings maintenance will be military divisions was prompted by cubic feet of WNRC records to created to consolidate I his program. the need to enhance intellectual ensure that ail pre-1974 records are The redesignation of the Legisla­ control over many of the records in disposed of or transferred to the tive Archives Division as the Center the custody of the National Archives National Archives. for Legislative Archives will in the Washington, D.C. area, The newly formed Textual Reference underscore the significance of according to Assistant Arcl~ivist Division will include the Captured legislative records, according to Trudy Peterson. German Records Staff, Reference Peterson. The restructuring also allows the Services Branch, Military Reference Lastly, Peterson said that the Archives to review age1icy' records at Branch, Civil Reference Branch, and Machine-Readable Archives Branch was the Washington National Records General Reference Branch. removed from the Special Archives Center prior to moving to the new The newly created Textual Projects Division and redesignated the Center Archives II facility in 1994, Division will include the Foreign ·for Electronic Records. The Center Peterson said. Relations of the United States will be organized into two branches The newly created Archival Project, the Archival Projects and expand NARA's work with elec­ Allocation and Evaluation Project Branch, the Holdings Maintenance tronic records over the next few Staff will be directed by Dan Branch, and the Records Relocation years.

Second White House addressed 6"x9" envelope with $.85 Reports postage to: !Evangelical Documenta­ tion Projects Committee, P.O. Box Conference on 661, Glen Ellyn, IL 60138. "Humanities in America" Report Libraries Approved American culture - how it is taught and how it is lenrned -- is the President Reagan recently signed sulyecl of a new study by the National Endowment for the into law the authorization for the Humanities. White House Conference on Library "Humanities in America: A Report \Vanted and Information Services (WHCLIS). to the President, the Congress, and the American People," by Lynne V. lfhe conference will be held sometime The historian for the Crimes Against Hu­ Cheney, chairman of NEH. focuses on manity & War Crimes Section of the De­ between I September 1989 and 30 colleges and universDties. com- partment of Justice in Ottawa, Canada September 1991 . mercial and public television, and would like to get in touch with recent other organizations that bring The National Commission on Soviet immigrants formerly employed by humanities education to the public. archives in the U.S.S.R., particularly Libraries and Information Science\ including museums, libraries, and Latvia (State Archives, Riga), as well (NCLIS) is the sponsor of the WHCLIS historical societies. as other Baltic archives. Contact Ted for a free copy, contact Preliminary Design Group. Chaired by Kaminski, Department of Justice, Humanities in America, Room 406, Ollawa, Canada KIA OH8. Wi!iiam G. Asp, state librarian of National Endowment for the Minnesota, the gmup has proposed Humanities. I 100 Pennsylvania Ave., N.W .. Washington, D.C. 20506, _ Milton M. Klein, recently appointed three themes: library and informa- (202)786-0438. tion services for literacy, for University Historian for the University of Tennessee at Knmtville, would be productivity, and for democracy. happy to hear from or about oihers who Participants in the conference serve as official historians of institu­ will be selected from the library Evangeiklll Archive~ Report tions of higher learning. Contact Milton Klein, University of Tennessee, A Heritage at Risk, the pro- and information profession, active 1101 McClung Tower, !Knoxville, TN ceedings of an Evangelical Archives 37996-0411' (615)974-5421. library supporters such as trustees Conference held July 13-15, 1988, at and Friends, government officials, the Billy Graham Center in Wheaton, and the general public. Each group­ Illinois, have been published in a 47- Anyone with any information regarding ing will have one-fourth of the page booklet and are now available to private bankers in America, particularly those who have an interest in this those cast of the Mississippi River, all(! representatives. topic. The proceedings contain infor­ specifically, Michigan private baiilters, The first White House conference, mation perlaining to starling an should contact Robert D. Hatfield, 8721! in 1979, produced 64 resolutions. Of archives, documentation strategies, Huron, Taylor, Mli 4811!0. Mr. Hatfield is outreach and o!her subjects. a researcher invesligaling !he vilal those, parts of 55 resolutions have Persons interested in receiving a . role of private bankers in America, es­ been implemented. copy at no cost should send a self- pecially during tile 1840s.

16 November 1988 SAA NewsleUe!" Increased Funding for Preservation $12.33 Million Approved for a Boon for Institutions News Notes NEH Preservation Program With funding for the Office of The future of preservation programs Preservation of the National received a shot in the arm from the Endowment l(w the Humanities jumping Managing Electronic Records in NY federal government. from $4.5 million to $12.5 million President Reagan recently signed a in fiscal year 1989, institutions A Strategic Plan .for Managing and Fiscal Year 1989 appropriation bill should reap the benefits. Preserving Electronic Records in New increasing the budget of the Nation­ NEH will now have increased abil­ York State Government focuses on ' a[ Endowment for the Humanities' ity to fund institutional proposals, refining and expanding records Office of Preservation to $12.33 according to Ann Russell, executive management and archival programs to million -- almost three times its director of the Northeast Document accommodate records from auto current budget. Conservation Center and chair of the Systems. The Plan proposes develop­ The appropriation effectively . Legislative Subcommittee of the SAA ing guidelines that will help New creates a nationwide preservation Conservation Section. York state agencies to inventory and microfilming program that has been Russell said that institutions schedule their machine-readable endorsed by many in the library and seeking to preserve research collec­ records for disposition. It will academic communities, and in tiop.s of national significance also assist archivists to identify Congress, during the last two years. should consider applying for a electronic records that have The program, which will be admin­ grant. enduring value. istered by George F. Farr, Jr. of The next grant application dead­ For copies of the report, contact NEH's Office of Preservation, will line for these funds is 1 December Bureau of Records Analysis and seek to film 3 million volumes in 1988. NEH has a special collections Disposition, State Archives & the next two decades. category that funds institutional Records Administration, 9C71 NEH will also support projects to projects. Applicants must make a Cultural Education Center, Albany, train preservation administrators case for the national im!Jortance of NY 12230. and conservators, and to explore the material to be preserved. Coop­ advanced research and develop new erative projects involving several Iceland Archives preservation techniq.ues. institutions are also eligible. Housed in Former Dairy In addition, NEH will continue its For additional information regard- support for the U.S. Newspaper ing the NEH grant program, contact Hollinger boxes have replaced milk Program, a national effort organized the Office of Preservation, National cans at the former Reykjavik Milk on a state-by-state basis, to Endowment for the Humanities, 1100. Distribution Centre. The National locate, catalog, and preserve on Pennsylvania Ave., N.W., Washington, Archives of Iceland moved into the microfilm newspapers published in D.C. 20506, (202)786-0570. renovated premises a year and a the Unite"d States since 1690. The total NEH appropriation for Aid for· NY Records Programs half ago. The director of the National Fiscal Year 1989, which began l October, is $153 million. The New York Documentary Heritage Archives, Olafur Asgeirsson, Act was signed into law by Governor reported that there is room for 22 Mario Cuomo in September. The new miles of shelf space to hold the law provides $250,000 worth of sup­ nation's documents -- old and new. port for historical records programs The 2.7 million sq. ft. facility and for organizations that offer was selected for its sturdy . services to these programs. construction. Iceland spent $7 Under terms of the Act, at least million to purchase and alter the $100,000 in aid will be available premises. Asgeirsson said that it for regional advisory and assistance was half of what new premises agencies to support historical would cost. SUBSCRIPTION records repositories in their The building includes document regions. stacks, archival offices, restora­ Additionally, up to $100,000 in tion departments, book stacks, and 111 L:el•~brate the holidays, birthdays, aid will be available for· individual reading rooms. or any occasion by giving historical records program projects Editor's note: Hear{ng about this someone you know a or cooperative projects. "adaptive reuse" ill Iceland makes us subscription to The new law also makes up to wonder ({there are some interesting $7,500 in aid available to each .SUNY and creative reuses ltere, too. l.f The American Archivist and CUNY Central Administrations, so your archives building has a curiQus that they can promote archival past, write to the SAA office in Call SAA for details records programs. Chicago and tell us about it. (312)922-0140

SAA Newsletter November 1988 17 Locater Service for Missing Books & Manuscripts

Do you spend an excessive amount of · BAMBAM. contact' American Book time searching for information about .Prices Current, Bancroft Parkman, Colonial Dames Scholarship missing books and manuscripts? Inc., P.O .. Dox 1236, Washington, A new locater service may reduce CT 06793, _(212)737-2715. A scholarship to the National Archives' search time as well as deter thieves Modern Archives Institute, to be held 30 January- 10 February, 1989, is available by making it more difficult to from SAA. The award is funded by the Colo­ dispose of stolen goods. BAMBAM -­ Manuscript Theft nial Dames of America, Chapter III. Boo kline Alert: Missing Books And To be eligible, an applicant must be an employee of an archival institution or Manuscripts -- is a non-profit Almost 400 IUIHHJS(Tipt items·were agency with a fair percentage of its hold­ service of American Book Prices recently stolen from the archival ings in a period predating 1825; have been Current. Created for archivists, collection of the Lackawana employed less than two years as an archi­ vist or archives trainee; and actually librarians, and collectors, ·Historical Society, Scranton, work with archives and manuscripts regard­ BAMBAM provides a single, central ·Pennsylvania. A service such as less of title. location for records of missing BAMBAM (BookJine Alert: Missing Resumes accompanied by two letters of recommendation from persons who have a books and manuscripts. Books And Manuscripts) is useful in definite knowledge of the.applicant's The basic form of BAMBAM is an this unfortunate circumstance. qualifications should be submitted by I online data base consisting of Stolen items include correspond­ December 1988 to Ronald L. Becker, Special Collections and Archives, Rutgc:rs Univer­ . books, manuscripts, autographs, ence relating to the Susquehanna sity Libraries, New Brunswick, NJ 08903, documents, signed photographs, Company Purchase, the Confirming (201)932-7006. plates from books and similar Act, the Yankee-Pennamite Wars, and .. materials that are missing. ·the Wyoming Massacre, dated between Newberry Summer Institute Any computer terminal that can be 17 50 and 1829; an 1869 letter by hooked up to a telephone line can Brigham Young; a portrait sketch of The Newberry Library Center for Renais­ reach the BAMBAM data base (at the Baron Von Steuben; an 1818 letter sance SIUdies announces its 1989 Summer Institute in Spanish and Hispanic-American Boston Public Library) directly or written by Alexander Hamilton to Archival Sciences 5 July- II August 1989. through the Telenet network from Hezekiah Smith; deeds and letters Conducted in Spanish, the seminar in­ almost any country in the world. signed by John Penn, Colonel John cludes a thorough orientation in the ar­ chives, libraries, and manuscripts collec­ Loss reports can be entered into Franklin, Timothy Pickering, Zebulon tions available for work in Spanish and the system instantly and appear on Butler, and W.H. Richmond; and Hispanic-American Studies. an electronic bulletin board before note books, dated I 864-1917, of Full-time faculty members and librarians William ·walker Scranton. with instructional responsibilities em­ the lost materials can change hands ployed in American institutions of higher again. Questionable items offered Atiyone interested in receiving a learning are eligible to apply for for purchase can be checked out by complete list of the missing stipends of up to $3,000 provided by the materials or who has information National Endowment for the Humanities. searching the data base to see if Faculty, research scholars, and advanced they have been reported missing. about the above items should contact graduate students at universities affili- BAMBAM records are also available Dorothy Silva, Executive Director, ated with the Newberry Library Center for Lackawana Historical Society, 232 Renaissance Studies or the Folger Insti­ in printed form. This book will be tute are eligible to apply for special updated regularly with supplements. Monroe Ave., Scranton, PA 18510, funds to attend the institute. For more information about using, (717)344-3841. The deadline for applications is I March 1989. Contact the Center for Renaissance Studies, The Newberry Library, 60 West Walton St., Chicago, IL 60610, (312)943-9090. Rockefeller Humanities Fellowship Editing Historical Documents

U.S. Capitol fellowship The Walter P. Reuther Library of Labor and The 18th annual institute for the Editing Urban Affairs, Wayne State University, of Historical Documents is 19-30 June 1989 announces the Rockefeller Foundation Resi­ in Madison, Wisconsin. Jointly sponsored The United States Capitol Historical Soci­ dency Program in Humanities for the 1989- by the National Historical Publications ety Fellowship is designed to support re­ 1990 academic year. One full-year and two and Records Commission, the State Histori­ search and publication on the history or single-semester residents will be select- cal Society of Wisconsin, and the Univer­ the art and architecture of the United ed. The fellowships are open to academic sity of Wisconsin. the institute provides States Capitol and related buildings. scholars at the post-doctoral level and detailed theoretical and practical Graduate students and scholars may apply qualified independent researchers. Instruction in documentary editing. Major for periods of one month to one full year The deadline for applications is I Jan­ funding for the institute is provided by for a stipend of $1,500 per month. uary 19891. For more information,.contact the Andrew W. Mellon Foundation. The deadline for applications is 15 Feb­ PhilipP. Mason, Director, Walter P. The deadline for applications is 15 ruary 1989. Contact Dr. Barbara Wolanin, Reuther Library of Labor and Urban Af­ March 1989. For more information, contact Curator. Architect of the Capitol, Wash­ fairs, Wayne State University, 5401 Cass NHPRC, Room 300, National Archives Bldg., ington, D.C. 20515, (202)225-2700. Ave., Detroit, MI 48202, (313)577-4003. Washington, D.C. 20408, (202)523-3092.

18 November 1988 SAA Newsletter -~------~~~~------

category. "General." I thought. Assembly. Other reps include Don however, that I was addressing a Wilson, of NARA, for the federal topic more associated with the level, and Larry Hackman, of the first or second category, while New York State Archives, for "local Bruce's presentation, "The Role government." I have a huge report/ of Professional Associations," agenda relating to the General more obviously belonged in the Assembly. Holbert Addresses ICA in Paris last category. My topic was on the certifi­ Sue Holbat Editor's note: This is Sue Holbert's cation ~ffort. My written paper SAA President summary of the lntematio11al stated that I thought SAA was the Council of Archives (ICA) meeting only organization to institute in Paris last August. Ms; Holbert archival certification. At ICA I ICA Symposium on addressed the Section of Profes­ learned that Great Britain has Current Records sional Archival Associations already done so. (SPAA). In addition ~o Bruce's paper "Converging Di<:ciplines in the and my paper, I have copies of Management of Recorded Information" I attended this meeting on those from associations in is a three-day international behalf of SAA (and at my own Senegal, Sweden, Great Britain/ symposium sponsored by the expense). Frank B. Evans was U.K. (two papers), Japan (a International Council on Archives. really SAA's representative, notice of their publications), It will be held in Ottawa, Canada,· having been appointed to a Finland (two papers), Zaire, 15-17 May 1989. four-year term by Andrea Binding. France, Canada (Manitoba), and Colleagues from different · (ICA/SPA terms run for four Australia. Other countries made disciplines and countries will years, from one International presentations as well. The papers converge to share approaches to Congress to the next.) Frank will be published in the ICA/SPA managing recorded information in the graciously allowed me to make journal, Janus. dynamic technological environment of SAA's presentation at the Objectives of SPA in the next the 1980s and 1990s. meeting; he was elected to a four years are to: For more information, write four- year term on the governing I . promote more frequent Winston A. Gomes, Symposium on committee. exchanges of archivists, Current Records, ICA, P.O. Box 3162 Organizations had been asked to individually or at meetings, Station"D", Ottawa, Ontario, CANADA limit presentations to five between developed and developing KlP 6H7. minutes and to address one of countries; seek offical assistance several prescribed topics: the for this; role of organizations in the 2. promote attendance at SPA British Records Associlition development of the profession and meetings, broadening interest for Publication the professional status of those who are not employees of the archivists; the role of the national archives; A new editorial team is producing associations as coordinating 3. seek ofl1cial representation bodies in countries without a for SPA in ICA (have SPA nominees Archives. the publication of the centralized administration; the for posts in other organizations of British Records Association. role of associations_ in ICA, etc.); Send full-length articles, news, professional and specialized 4. encourage establishment of and press releases to: John Davies, training and in continuing professional archival associations Editor, Archives, The Wellcome education; the role of pro in more countries; and Foundation Ltd., P.O. Box 129, fessional journals and 5. impFove the management of the The Wellcome Bldg., 183 Euston Rd. publications for the advancement section; renew, increase member­ London, NW l 2BP ENGLAND. of archival theory and practice; ships; get more people to work for Book Reviews will be welcomed by: cooperation between archivists, the section, especially Ameri- Sue Groves, Reviews Editor, librarians, and documentalists cans. (!) Archives, Northamptonshire Record within the framework of the Ideas and urgings from the chair: Oftlce, De Iapre Abbey, London Road specialized associations of the We need to find ways to pay for Northampton, NN4 9AW ENGLAND. Third World; and professional ICA/SPA memberships for associa­ Journals, annual reports, pam­ associations in the world and the tions who cannot pay. Janus phlets, and newsletters will now be · role of ICA/SPA. . seeks articles from/about pro­ abstracted and reviewed by: Presenters were grouped under fessional associations and issues. Dr. James Parker, Assistant Keeper, some headings approximating those Finally, as the rep to SPA. I RCHM, Quality House, Quality Court topics. Bruce Dearstyne (NAGARA) also became one of the official Chancery Lane, London, WC2A lHP and I were pu! in the last U.S. reps to the ICA General ENGLAND.

SAA Newsletter November 1988 19 The University of Connecticut Graduate Program in ~istory

The Department of History at The University of Connecticut offers a full range of fields in graduate studies leading to the Master's degree and the Doc­ torate. The Department has recently been awarded a National Endowment for the Humanities grant to train practicing and future teachers of Western Civilization courses. All graduate students in the Department are eligible for teaching assistantships, fellowships and other forms of financial assistance. The Department's specialized graduate programs include: • Archival Management. A two-year program leading to a Cer­ tificate in Archival Management and a Master's in History. Doc­ toral students may also earn the Certificate in Archival Manage­ ment. The program trains historian-archivists. It includes a one­ semester internship. Fellowship funds are earmarked for students in the program. • Medieval Studies. An interdisciplinary program that allows students to obtain degrees in Medieval Studies with a concen­ tration in history. Fellowship funds are earmarked for students in the program. • Latin American and Caribbean Studies. An interdisciplinary Master's Degree is offered through the Center for Latin American & Caribbean Studies, one of ten federally funded centers in the nation. U.S. Department of Education Title VI Foreign Language and Area Studies Fellowships are available to students in this program as well as to doctoral students in History concentrating on Latin America. The Center also offers a joint interdisciplinary program with the School of Business Administration leading to an M.A. and an M.B.A. in Business and International Studies. • Museum Research. Students in the field of Early American History may obtain a Certificate in Museum Research and In­ terpretation by taking an additional 12 hours of course work in history and related disciplines and by completing a 15-week in­ ter.nship at Old Sturbridge Village. • Soviet and East European Studies. An interdisciplinary Master's Degree is offered through the Center for Soviet and East Euro­ pean Studies.

For further information, contact: Director of Graduate Studies Department of History Box U-103, 241 Glenbrook Road The University of Connecticut Storrs, Connecticut 06268 (203) 486-3117.

20 November 1988 SAA Newsletter ------· ------

Professional University College of North Wales. Bangor Opportunities Diploma fn Archive Administration A one-year. postgraduate course of professional training for archivists, recognized· by the.Society of Archivists.

Four Positions: Details from: Dr. A.D. Carr, Dept. of Welsh History, New York State Archives University College of North Wales, Bangor, Gwynedd and Records Administrotion LLS7 2DO, United Kingdom. PUBLIC RECORDS ANALYSTS Seekin~ resumes from qualified candidate~ for four l'ubllc Records Anolyst vocancies. Tl•'o ' PROJECT ARCHIVIST CATALOGER/ARCHIVIST positions will be at the Senior level to assist Shelbumt! Farms 11rousand Oalcs Library State agencies with development of compre­ Two year NHPRC funded project to design and Currently seeking a qualified cataloger/archivist hensive records management programs, In­ Implement a formal archival program to ap­ to catalog and assist with the presen•ation of cluding retention and disposition scheduling, praise, arrange and describe records In a di­ mnteriol related to early radio and teleYision micrographics, files management, and use of verse archives at Shelburne Fanns, a national broadcasting. The position Is contractual for modern information management technologies. historic site In Shelbume, VT. Shelburne Two positions are at the Associate level: one year, under the terms of an LSCA grant, . Forms Is a 100-yenr old formerly private with the possibility of a second year extension. one for development of a statewide Information technology standards and technical assistance agri~tdtural estate. II Is now open to th~ RESPONSIBILITIES: Under the supen•ision of pubhc and sponsors agricultural, educahonal, the Head of the Special Collections, will over­ Program and o n e ror d eveI opmen t and supervl s I on · of retention and disposition scheduling. and cultural ~rograms. Work will be perfomted see arrnngement, description, preservation, and . QUALIFICATIONS: Senior Analysts-BA In two rooms m the Shelburne Farms Famt cataloging of personal collections In the field degree in relevant field plus three-years Bam. Current archives storage room Is no- of news and entertainment broadcasting; plan experience in one of the following: developing heated. Archives will be transferred to and administer a long-range preservation and/or reviewing records disposition schedules heated room as collections are arranged. . . program, Including transfer of archival material In an organization with 8 full-time records Other work will be performed In the admuus- to microfilm, video, or audio-cassettes for public . lratlve office of Shelburne Farnts. use; process collections using standard archival management p~ogram: appraisal of archival re- RESPONSIBILITIES: Work close! with cords, or techmcnl asststance In records Y practices for arrangement, description, and ad­ administration. Associate Analysts-MA the Project Director to develop formal arch!ves ministrative control; supervise the preparation degree plus four-years experience in one of program. Design and Implement a processmg of Inventories, finding aids, Indexes, collection the areas above, two of which must have in- strategy consistent with professional archival guides, abstracts, and copies of documents; volved supervising staff or program manage- standards, t~ Include. appraisal, arrangement, catalog collections In accordance with AACR2 ment. SALARIES: Senior Analyst _ and description of collections. Pre~are gmde and standard cataloging practice using the $27,600; Associate Analyst_ $36,0oo: Send to the archives and o~her finding a1ds as USMARC Archival and Manuscripts Control resume to: Margaret Hedstrom, Chief, appropriate. Deternune short t~nn and l~ng fonnat (AMC); train, supervise, and provide Bureau of Records Analysis and Disposition, term conservation nee~s of arcluve colleclmns. briefings for staff, Interns, and/or volunteers. NY State Archives and Records Administration, Develop reconunendahons for long term . QUALIFICATIONS: Applicants should have a IOA46 CEC, Alban , NY 12230 518/474-6771 • management, environmental control, secunty, MLS or other relevant advanced degree. y ' and disaster planning. Prepare midterm and Archives experience or training is required. ARCHIVIST final reports to granting agency. Respond to Familiarity with AACR2 and USMARC formats Ari;:ona Department of Library, lntemal and external reqnests fur information highly desirable. Contractual compensation: Archives and Public Records from the archives. Keep financial records or $36,450 Including benefits. Contact: RESPONSIBILITIES: Appraise, process, und project related expenditures. Publish one or M.E.Smith, Thousand Oaks Library, 1401 E. provide reference service from records of more articles for professional journals. Jnnss Road, Thousand Oaks, CA 91362, Arizona stale and local government; consult QUALIFICATIONS: Master's degree in the 805/497-6282. with state and local officials; cooperate with humanities or library science and an archival Records Management Division In the review certificate from a recognized archival training and preparation of retention schedules; assist In · program. Three to five years of broad range conversion of records to MARC AMC format. experience Including arrangement and description, REGIONAL ARCHIVIST archival management, conservation and planning. QUALIFICATIONS: MAIn one of the social Western New York Library Resourct!s Council Good conuuunlcation skills and ability to work sciences, preferably history, from an accredited RESPONSIBILITIES: We are looking for independently are essential. Consulthtg ex­ college or university and one year of responsible someone special to launch a new kind of perience preferred. SALARY: $24,000 experience In archival work, records manage­ "regional" historical records program. Thts a year plus standard benefits. Employment ment, or historical research. Progressively person will assess regional needs, develop a is from I February 1989- I Febnmry 1991. successful experience closely related to the fll·e-year plan, foster Inter-organizational For more Megan Cami>, Director duties, knowledge and abilities described for lnfonu~tlon: conimunlcatlons and cooperation. QUALIFI­ this posllion·may be substituted for the re­ of F..du<·atlon, Shelburne Fnrms. Shelburne. CATIONS: 3-year archival experience, BA. in VT 05482. quired education on a year for year basis. history, govemment, economics, public adminis­ Graduate studies In a related field may be ASSISTANT PRINTS AND tration, library science, or American studks substituted for the required experience on PHOTOGRAPHS LIBRARIAN with at least 15 hours In history or a a year for year basis. The preferred candidate Maryland 1/istorical Socit!ty Master's In one of those fields. Driver's will have a certificate from a recognized ar­ RESPONSIBILITIES: Organizing and process­ license and car necessary. SALARY: chival training Institute or gniduate course Ing collections of prints, photographs, maps $26,354 and up. Great fringes! Beginning 1 work In archives theory and administration and and printed ephemera. Provides research January 1989, this Is a 6-montb seed program h·ainlng or experience In the MARC AMC assistance, aids In exhibition preparation. with every expectation - but no guarantee - fomtat. SALARY: $20,556 - $31,105 per QUALIFICATIONS: MA strongly preferred. that It will be renewed. Exciting; challenging, year. Application fomts (SF 500) may be Send letter of application for this entry-level a great opportunity to gain experience In un obtained from Tonie Griffen, Department of position, resume, and names of three references Innovative program. Request further Infor­ Administration, Personnel Division, 1831 W. to Karen A. Stuart, Head Librarian, Maryland mation from or send letter of application, l Jefferson Street, Phoenix, AZ 85007. Inter­ llistorical Society, 201 West Monument resume, and 3 references by 22 November 1988 ested candidates should apply by 18 November Street, Baltimore, MD il201. Applications to: Mrs. Joyce Everingham, Executive Director, 1988. Include class code 74630 announcement received before 30 November 1988 will receive WN¥.1Jbrary Resources Council, 180 Oak number 060-RD In Inquiries. first consideration. Street, Buffalo, NY 14203, 716/852-3844.

SAA Newsletter November 1988 21 RECORDS ANALYST SUPERVISORS (Two Positions) N~ York City D~partm~nt Of Transportation RECORDS CONSULTANT (Two Positions) nlcal writing samples, valid driver's license, R£SPONSIBILITIES: Public Records Officer 1~xos Stat~ Library and ability to lift and corry 50 pound boxes to direct Records Management operations of REQUIREMENTS: Consults with, ad,·ises, [ reqnlred. QUALIFICATIONS: bachelor's a l:lornugh office. SALARY: $24,084 - assists, and cnn11emtes with officials and employ­ degree In government, pu!JIIc admlnlstrntlon, 30,0n. QUALIFICATIONS: BA in ees of county, municipal, and local district business, hlstorv, lnfonnatlon science or Records Management, Archives, Library govennnents thrnughout the state on cost-effecllve related Oeld. Some experlem;:e with records Science or a related Information field; at and efficient recnrds management prngrams and Inventory procedures and with appraisal and least one year of experience In a similar procedures. Consultant will study ond analyze scheduling of records. Considerable exper­ postion. current records-keeping procedures, and make Ience· with identifying records management R£SPONSIBLITI£S: Associate Public Records recommendations to local government officials problems, analyzing alternatl"es, and pro­ Officer I to supervise activities of a city- about more effective and efficient record cre­ posing e!Jicient and cost-effective solutions. wide special projects team. SALARY: ation, filing, stnrage, transfer. microfilming, Some experience In two or more of the following: $29,799 - 39, 494. REQUIREMENTS: destrucllnn, and permanent preservation In developing records management policies and pro­ MA In Records Management, Archives, Library compllnnce with apJJiicable statutes, standards, cedures; devising, implementing, conducting, and Science or a related infonnation field; and recommended policies. Performs systems evaluating training programs; records center at least five-years•of progressively responsi­ analysis and feasibility studies; makes pre­ operation; records management automation; micro­ ble experience in a similar position. sentations to governing bodies regarding the graphics systems and applications; space Send resumes to: Tyrone G. Buller, CRM, ndopllon, implementation, or Improvement of utilization and storage teclmology. Ability to Deputy Director, Municipal Records Center, records mlma~ement Jlrograms. Prepares written deal effectl"ely and diplomatically with RoomiiiS, Department of Records and Infor­ reports on results nf studies and provides tech­ government officials. Ability to speak and mation Services, 31 Chambers Street, New nical lnfommtimt to local govenunents. write well-organized and grammatically correct York, NY 10007. Occasionally trains and/or SUJiervlses local -English. govenunent officials and records inventory PREFERRED QUALIFICATIONS: some workers and develops records control schedules experience with local gm•enunent records at a PROJECT ARCHIVIST fnr local gm•ennnents. Also performs oc- 11rofesslonal level; CRM; master's degree MEtRO casional appraisal, accessionlng, processing, In applicable field; archival training; some Multitype library system seeks a dynamic and reference and other archl"al duties in experience in designing or Implementing micro­ dedicated archh•ist. R£SPONSIBILITIES: Regional lllstorical Resource Depositories for graphics or records center operations. To conduct a survey of archival repositories and historically "aluable records. Frequent and SALARY: $25, 728. For complete job des­ resources In New York City and Westchester extensive tnwcl, overnight sta~·s, and O\'er- cription and detailed qualification require­ county, and act as consultant. QUALIFI­ llme required. Subject to relocnllnn and ments, contact: Mary Jo Donovan, Texns CATIONS: Must have a masters degree in an nR.~ignmcnt to regionnl responsibilities U(JOII State Llbntry, PO Box 12927, Anstln, TX appropriate subject, archival training, 3 years <·nmplcllon of n brier orienlntion and trnlning 78711, 512/46.,-5474. Application deadline: of relevant archival experience, understanding period In Austin. College transcripts, tech- 14 Nm•ember 1988. of basic archival techniques and management. Must have knowledge of automated techniques and good communications skills. Position is contingent on the availability of funds and is temporary, I December 1988- 30 June 1989. ) Extension dependent on availability of funds. SALARY: $28,000 - $32,000 a year depending on experience. Contact Alar Kruus, METRO, UNIVERSITY ARCHIVIST DIRECTOR 57 Willoughby Street, Brooklyn, NY 11201, Oklahoma State Univeryi/y A=rican Heritag~ C~nter A newly-created position reporting directly to 718/852-8700. Search Extended - The AHC is an archive of the Unlverslt,· Librarian. Position Is with regional and national significance. Its 13,000 Faculty Rank and Tenure Track. R£SPONSI­ collections Include econmnlc geology, conser­ BILITiES: Establish, organize, and administer ,·utlon, western literature, trnnsportntlon, and . the Universitv Archives and other collections the livestock industry as well as contemporary GET of historical ;naterial relating to OSU. history, jounutlism, and the performing arts. Develop close working relationships with In addition to documentary·materials, the AHC faculty, administration and staff; recommend holds collections of books and recordings, policies and procedures for the operation of photographs, historical artifacts, films, and MUGGED ' University Archives; provide service to works of art. The University seeks someone Users; supervise part-time staff; plan who can give the Center new direction. for the fnture development of the archival RESPONSIBILITI£8: Will be responsible collections. QUALIFICATIONS: MLS from for policy and budget for the Center while ALA-accredited graduate program with ar­ o'•erseelng a staff of twenty plus. The chival concentration preferred, or graduate Director is responsible for developing plan~ degree In history or archival management; two to make materials more broadly available both years professional experience In archival work to scholars and to the general public. He/~he preferably with university archives. Preferred must also be able to work effectively with qualifications: Some supervisory experien<:e; donors and users, disseminating knowledg" of knowledge of microcomputer applications to the Center's holdings, and expanding nsage of archl"al materials processing; additional the archives 'in the academic community. gntduate study; a record of professional QUALIFICATIONS: Strong scholarly lnvoJyement. SALARY: $25,000- $28,800 Interests and credentials are desired, Including for 12 months. Salnry and rank dependent n Ph.D. or equivalent. The Director may be upon qualifications and experience. Good tenured within the appropriate discipline. fringe benefits. For full consideration, SALARY: Salary• above $45,000 will be com­ aJJplications should be receiYed by I Jannary mensurate with experience and qualifications. 1989; RJlplications will continue to be con­ A(Jplications will continue to be considered until Limited supply of coffee mugs sidered until position Is filled. Send letter, the-position is filled. Send letter, resume, from 1988 Annual Meeting. resume, and names of three references to: and the names of four references, with full Dr. Edward R. Johnson, University Librarian, nddress to: David L. Boker, Interim Director, $5.00 each Oklahoma State Unl"erslty, Stillwater, OK American Heritage Center, University Station, Contact Georgeann Palmer at 74078-0375. Successful applicant must Box 3924, Unh•ersity of Wyoming, Lnrnmit:, SAA Office, (312)922-0140 comply with IRCA. WY 82071, 307/766-4114.

22 November 1988 SAA Newsletter SCHOLAR IN RESIDENCE DIRECTOR OF ARCHIVES ARCHIVIST Rocufdler Archive Center AND HISTORIC PRESERVATION Nor/hem lllinoi:r Univt!rsily The Rockefeller Archive Center of the BuiWIU of Hislory RF.SPONSIHILITIES: This Is a no rank Rockefeller University will host Its second Michigan DepartmLnl of Slale rcgulur faculty position with primury respon­ Scholar In Residence In the general field of the RESPONSIBILITIES: Administering the State sibility for processing historical records and history of philanthropy during the acudemic Archh·es of Michigan which maintains public providing reference senices to researchers. year 1989-1990. RESPONSIBILITIES: to and private records of historical significance Secondary responsibility Is the acquisition •Jf foster research In the holdings of the Center, to the state; and wlll administer the State . historical records In the northern Illinois which Include the records and papers of the Historic Presenatlon Office which Is re­ region and providing some senices to local Rockefeller Foundation, the Rockefeller Uni­ sponsible for suneylng, Identifying and groups and historical agencies within the ''ersity, the Rockefeller family, Rockefeller nominating properties of historical significance region. The Archivist reports to the Center's Brothers fund, and the Commonwealth fund, as to the State and National Registers, and for ad­ Director. QUALIFICATIONS: Minimum of well as other individuals and organizatlom;. ministering the Federal Historic Presenation MA In American history or MLS with archival Will be provided opportunities for extensive fund In Michigan. The Archives will be housed training and some full time professional ar­ research at the Center; and will participate in the new library, museum, archives facility chival experience. SALARY: From $23,000 - in the intellectual life of the Center, which downtown and will require Innovative techniques $27,000 depending on experience for twelve Includes scl10larly conferences. and automation to accomodate an expanded month contract; excellent fringe benefits. QUALIFICATIONS: applications are program. QUALIFICATIONS: Must have Send Inquiries and letters of application by encouraged from established researchers and demonstrated administrative, management and 30 No,•ember 1988 to: Archivist Search Com­ scholars In fields generally related to the commllitl~lltlon skllls; training In archival mittee, Regional History Center, Northern history of philanthropy who will substantially practices, and knowledge of federal preser­ Illinois University, DeKatb, IL 60115. benefit from an extended period of research at vation programs. He/she must have au MA in the Center. SALARY: will receive a stipend history, archives or related field; and five years CONSERVATOR of up to $30,000 for nine months of study and administrative experience in .a major histo~ical New York Cily Municipal Archivt!s research. Application should include a agency with multi-faceted programs. SALARY: The NYC Municipal Archive, a division of the curriculum vita, a letter detailing the Withiu the Michigan Civil Service, with a Department of Records and Information candidate's researcl~ Interests and demonstrating competitive salary range and excellent bene­ Services, Is seeking a qualified Consenator familiarity with the Center's holdings, and fits. Send resume to Dr. Martha J. Bigelow, for Its Conservation Unit. RESPONSI­ letters of reference from three persons famillur Director, Bureau of History, Michigan Depart­ BILITIES: Needs to have a broad range with the candidate's research and scholarship. ment of State, 717 W. Allegan, Lansing, MI of abilities and experience with nat paper Address Inquiries and applications to Darwin H. 48918. documents, architectural drawings and photo­ Stapleton, Director, Rockefeller Archive Center, graphic materials. Knowlege of presenation/ Pocantico Hills, North Tarrytown, New York conservation theory and demonstrable ex­ 10591. Application deadline is 1 April, 1989. ARCHIVIST perience In protective housings and treatments Wayne Slate Universily Is preferred. SALARY: $24,028 and the Three Positions: benefit package is excellent. Send letter ARCHIVIST of application with current resume and two Easl Tennessee Slale Universily Archh·t~t I - RF.SI'ONSIBIUTIES references, to the attention of the Preser­ Technical Sen•lces Archivist-Contingent upon A beginning level, non-tenure track, position to vation Section, NYC Municipal Archives, grant funds. RESPONSIBILITIES: process the records of the Air Line Pilots 31 Chambers Street, New York, NY 1000i. l'rovide profes.,ional supenision in the pro- Association and the American Federation nf For further Information please call Peter cessing of a multimedia collection documenting the State, County, and Municipal Employees. Other Mustardo at 212/566-4631. This position political, social, economic and cultural history duties wlll Include retrieval of files for both is open immediately. of south central Appalachia; accession inct•ming organizations and periodic snpenlslon of manuscript and non-manuscript materials; update Archives' reading room. QUALIFICATIONS: ARCHIVIST III materials; update and maintain manual and auto­ Include relevant degree and archival training Ohio Hislorical Sociely mated indexing systems. Supervise and tmin 1 or comparable experience. SALARY: Minimum Professional position In the field of American graduate assistant and 4-5 student assistants In starting Is $15,700 for 12 month appointment. History at the Historical Center of Industry on-going processing projects. Assist with public and Lahnr In Youngstown, Ohio. RESPONSI­ services and acquisitions. QUALIFICATIONS: Archivist III - RESPONSIBILITIES BILffiES: Locate, inventory, appraise, ac­ Masters degree in history, sociology, library A senior level, tenure track appointment. Po­ quire, process, and describe personal papers, science, folklore or other appropriate field. sition wlll be responsible for coordination of organizational records, local governnient re­ Prefer experience/coursework in archival adminis­ reference activities Including reading room cords, and all other archival materials tration and in use of automated systems in assignments and procedures, responding to refer­ accessloned through the Ohio Historical archh•es. SALARY: $18,500- $19,000 contingent ence requests and publicizing holdings. Other Society and/or the Ohio Labor History upon qualifications, plus state university fringe duties may Include preparation of grant pro­ Project; liaison with members of the Ohio benefit package. One year appointment; may be posals and processing of archival collections. Network of American History Research renewed contingent on center of excellenc(· QUALIFICATIONS: Include relevant graduate Centers, donors, and researchers; provide funding. Send letter of application, resume and degree, archival training or comparable experi­ records management advice and assistance to names of three references to Office of Perwnnel, ence, and at least 5 years archival experience. local government officials and employees; Box 24,070A, East Tennessee State University, SALARY: Minimum of $22,040 per 12--th transfer records from the local agencies to Johnson City, TN 37614. Review of application year. the State archives and/or members of the will begin I November 1988 and continue until.ihe Ohio Network of American History Research position is filled. Archh·ist III - RESPONSIBILITIES Centers; and participate In research for ex- A senior level, tenure track appointment. Po­ hibit development and educational programming. sition wlll be responsible for the coordination of QUALFICATIONS: Knowledge of Ohio and ASSISTANT ARCHIVIST processing of collections Including review of American history, with an emphasis on nine­ 1M Archive:r of 1he Universily of Noire Dame finding aids. Other duties are accesslonlng, teenth and twentieth century labor, Industrial, Search Reopened for a two-year position with special projects, preparing grant proposals and or ethnic history; knowlege of manuscript expected extension to four years. . various publications. The archives program at archival functions, procedures and values; RESI'ONSIDILITIES: To arrange and describe Wayne State is preparing for the transition to Master's degree In American history, llbllll:J..... manuscript collections and university records. antomated control of the holdings and this po­ science, or a related discipline required; QUALIFICATIONS: -MAIn history or related sition will play a major role In that process. two years of direct archives-manuscripts field with two years archival experience or e­ QUALIFICATIONS: Include a relevant gradu­ experience, archives manuscripts course work, quivalent training. SALARY: $20,000 ate degree, archival training or comparable archival internship or Institute certlncatio11 minimum per year plus benefits. Send letter experience, at least 5 years archival experi­ preferred; familiarity with local government of application, resume, example of a finding ence. records and oral history techniques desirable. aid and list of three references to Dr. Wendy SALARY: $17,400- $20,200 plus benefits. Clauson Schlereth, 607 Hesburgh Library, Written applications may be submitted to Send resume by 2 December 1988 to: Personnel Notre Dame, IN 46556. Position to be filled Warner W. Pfiug, Walter P. Reuther Library, Office, The Ohio Historical Society, as soon as posslbl_e. Wayne State University, Detroit, MI 48202. 1985 Velma Avenue, Columbus, OH 43211.

SAA Newsletter November 1988 23 FARM CURATOR ARCliiVIST l..aU Metroparks, Ohio National Foundation for A scenic natural nnd recreational area cousist­ IIistory of Chemistry The following rate schedul~ en:titl~ lng of 16 parks interspersed throughout Luke RF..SPONSIBJLITIES: O,•ersee the develop- an employer to post one job in the County, Ohio (approx. 30 miles east of ment und muintenance of the Beckman Center SAA Newsletter and in the Employ~ Clevelund). RE.''II'ONSIBLITIES: coordinates for the lliston· of Chemistry's archival, artifact, Luke Metropnrks' Farm day-to-dny operations, and pletorial ~ollections. ·tievelop and supervise mem Bulletin: programming opportunities, and the impl~::men­ Implementation of collections and records manage­ under 125 words ...... $25 .. totion of the authenticity of programming, ment policies. Supen•ise enforcement of standard 125-199 words .....••. $50 building restoration and function of the Farm. archival secmit)· practices and eln'ironmental QUALIFICATIONS: must have demonstn,ted controls. Research nnd recommend acqul~itions of 200-299 words ...... $75 < experience in museum management, volur.teer new collections items. Develop and maintain 300+ words ...... ~ ..... $l0Q ·.. ·•· docent training, experience In early 1900s­ archival reference service. QUALIFICATIONS: (Numbers, abbreviations, etc. each .•. fannlng period of Ohio history and, at a MLS/MA/MS preferred or equivalent combination minimum, a background In displaying and of education and three to five years of count as one word.) lhstilutional , cataloging artifacts, gift shop management, progressively responsible records management members may subtract $25 Jf't!.ttt I~ programming management and a thorough know­ and/or library experience In the history of above roles. -Job ads will not be. ledge of machinery used in fanning In Ohio science. Ability to speak and write effecti.-ely. In the early 1900's. Requires Bachelor's Knowledge of computer database management posted m\less accompanied by• a degree In history, museum science or related application preferred. Knowledge of chemical check or purchase ordet' (tlrtntf' field, plus a minimum of three-years ex- community and/or the histon· of science and applicable amount. We will ¢(\\t . 1::'.~ perience In working on o demonstration farm technolog)· desirable. SALARY: upper $20s. and a minimum of five-years supen•lsory ex­ Send letter of application, resume and names of ads that do not conform to the~~·~ ..• • perience. SALARY: $29,681 - $36,088. Send three references to: Irene Lukoff, Notional illustrated by the job posting~. iq; • : cover letter and resume to Personnel Manager, Foundation for History of Chemistry, 3401 Walnut this issue. · -~:.• i Lake Metroparks, 8668 Kirtland-Chardon Rood, Street, Philndelphia, l'A 19104-6228. Kirtland, OH 44094. Position open until filled. The SAA Newsletter is pubUg:h~~ · SUPERVISORY ARCHIVES in January, March, May, ,July',':·. ,,. MANUSCRIPTS CURATOR SPECIALIST National Archives tmd Records AdministraJion 1he Milbank Memorial Library September, and_Novemb:er .• ·•;•• Teachers College-Columbia University RESPONSIBILITIES: Directs the development Employment Bulletin--aw:t.ilable-~~·········· to •······· ·~; nf standards for data elements, software archi­ RESPONSIBILITIES: processing (manually and individual membdrs ~t a .C0$t o($;~;2~. online), de.~criblng and prmidlng referenet~ tecture, and hardware necessary to ensure service for the archival and manuscript holdings capacity to transfer data between ADP systems per year--is published in. Febt)ta£y} ;~· of the Special Collections Department. used to control/describe the llfe-qle of records. April, June, August, October, a:n.d: .~t QUALIFICATIONS: master's degree In history, Coordinates llfe-cyle system designs with December. Deadlines for all issues}:'"•'t· library science or education, fonnal archival program offices. Coordinates procurement of training - either as part of a degree program ADP/OA systems for the agency. Security of the Newsletter and .Employnieiit . . ~'$· or certificate, 1-2 year practical archives clearance required. QUALIFICATIONS: Bulletin at·e the 5th: of the month·· :~;·,· experience, ablllty to work effectively with Four years college or 3 years administrative/ researchers, library and college staff, and management experience or combination, plus preceding publicatio~~ . < . :::.·~~ prospective d.onors. SALARY: $22,500; liberal 3 years experience in management/operation For information abour s~·~ fringe benefits include BC/BS, major medical, of a major automated records management system. free job placement se&i~e, ~l}t!t(:lt •. dental, vision and flexible spending plans, One year experience must be equal to GS-13 Nancy VanWieren at.the.:SM · ·. •t.~ tuition exemption, 24 vacation days, and 13 paid level in Federal Service. SALARY: holidays. Send your resume and the names and GM-1421-14, $48,592. Send SF-171, application office. . .. • .,_.> >'.;;;~·· addresses of three references to: Dr. David M. for Federal Employment to National Archives It i.s assumed that all en:n)Joyets u:::· Ment, Head, Special Collections, The Milbank and Records Administration (NAP/DEU), comply with Equaf-Opportu,nityl l Memorial Library, Box 307, 525 West 120th 7th & PennsylYania Ave., NW, Washington, DC <'i\: Street, New York, NY 10027. 20408. Affirmative-Actiott regulations;

NON-PROFIT ORG. U.S. POSTAGE PAID Sl\) Newsletter CHICAGO, IL. l'ERMIT NO. 885 The Society of American Archivists 600 S. Federal, Suite 504 Chicago, Illinois 60605 Donn C. Neal, Executive Director (312) 922-0140 07772 Rich•lrd N Belding Kentucky Dept for Library/Arch Public Records Division PO Bm~ S37 Frankfort KY 40602

November 1988 I TIME vALUE MAIL I