DISTRICT OFCAMPBELL RIVER CO CIL AGENDA
REGULAR COUNCIL MEETING, MONDAY, JULY 26,2004 at 6:30p.m.in the District of Campbell River Council Chambers (MainLevel),301St.Ann'sRoad,Campbell River, BC. The agenda presents the recommendations extracted from the reports that comprise the agenda background package. To request a copy of a specific report, please contact the appropriate department.
OPEN PORTION OF MEETING AT 7:30 P.M. FOLLOWING THE IN-CAMERA BUSINESS
IN-CAMERA BUSINESS: "THAT Council move In-Camera under the authority of Section 90(1)(c)(d)(e) of the Community Charter. "
1. DELEGATIONS: (a) Ken Matthews, Timber Sales Manager, Strait of Georgia Business Area, Ministry of 5 Forests regarding BC Timber Sales - letter and presentation information included. (B.C. Timber Sales information booklet - limited circulation).
"THAT the letter and presentation information from Ken Matthews, Timber Sales Manager, Strait of Georgia Business Area, Ministry of Forests regarding BC Timber Sales be received. "
(b) Ian Hay and Ray Hughes of the Campbell River (Noon Hour) Rotary Club to discuss the Club's desire to replace the existing bathhouse at Centennial Pool at no cost to the District, as the next Rotary project.
(c) Calvin and Cindy Headrick, Owners of 635 Evergreen Road regarding Official Community Plan and Rezoning Application for 635 Evergreen Road {Refer to Item 3 (c)}.
2. STAFF REPORTS:
A. Administrator:
B. Municipal Services Division:
C. Corporate Services Division: (i) Statement of Revenue & Expenses as at June 30, 2004. (Limited circulation).
"THAT the Statement of Revenue & Expenses as at June 30, 2004 be received. " D. Community Services Division: (i) Planner Buck's July 13, 2004 Report regarding Development Variance Permit-04-0514 for 3444 Worthing Place (to vary Zoning Bylaw).
"THAT Council approve Development Variance Permit-04-05 for 3444 Worthing Place, to vary Section 29.4 of Zoning Bylaw 2700, 1998 to increase the maximum lot coverage of all buildings from 35% to 39%. " Regular Council Meeting - Monday, July 26, 2004 Page 2 D. Community Services Division: (ii) Planner Roy's July 15, 2004 Report regarding Major Development Permit (04-11)22 for 420 Dogwood Street South (Seabourne Developments Ltd.).
"THAT Council approve Major Development Permit (04-11) for 420 Dogwood Street South (Seabourne Developments Ltd.) to permit the development of a sixteen unit residential patio home project. "
(iii) Community Services Director's July 20, 2004 Report regarding the "bathhouse" at 32 Centennial Pool.
"THAT Council approve in principal the concept of the Campbell River Rotary Club replacing the existing "bathhouse" at Centennial Pool with a new "bathhouse" at no cost to the District. "
3. BYLAWS AND PERMITS: (a) City Clerk's Report regarding Georgia Park Road Closure and Dedication Removal 34 Bylaw No. 3113, 2004.
"THAT Georgia Park Road Closure and Dedication Removal Bylaw No. 3113, 2004 be adopted. "
(b) Cemetery Amendment Bylaw No. 3117, 2004. 37
"THAT Cemetery Amendment Bylaw No. 3117, 2004 be adopted. "
(c) Planner Roy's July 22, 2004 Report regarding Official Community Plan and 39 Rezoning Application for 635 Evergreen Road.
"THAT Official Community Plan Amendment Bylaw No. 3118, 2004 (635 Evergreen Road) receive first and second readings and proceed to Public Hearing. "
"THAT Zoning Amendment Bylaw No. 3119, 2004 (635 Evergreen Road) receive first and second readings and proceed to Public Hearing."
(d) Development Cost Reserve Fund Capital Expenditure Bylaw No. 3122, 2004. 52
"THAT Development Cost Reserve Fund Capital Expenditure Bylaw No. 3122, 2004 receive first, second and third readings. "
4. CORRESPONDENCE Items of correspondence for Council consideration:
(a) "THAT the July 5, 2004 correspondence from Gregory A. Slocombe, Chair, BC 53 Transit Board of Directors regarding BC Transit Annual Report 2004 be received. (Report available for viewing in the Mayor's Executive Assistant's office). "
(b) "THAT the July 7, 2004 correspondence from The Honourable Ralph Goodale, 54 Minister of Finance regarding security fees on international air carriers in our region be received. "
(c) "THAT the July 14, 2004 correspondence from The Honourable John Les, Minister 59 Regular Council Meeting -Monday, July 26,2004 Page 3 for Small Business and Economic Development outlining how the Provincial Government is developing ways to help British Columbia communities and small businesses realize Olympic opportunities over the next six years be received. "
5. MAYOR'S REPORTS:
6. COMMISSION/COMMITTEE REPORTS:
7. MINUTES: (a) July 12, 2004 Council Minutes. 61
"THAT the July 12, 2004 Council Minutes be adopted. " 8. OTHERMINUTES: (a) March 25, 2004 Board of Variance Minutes. 67
"THAT the March 25, 2004 Board of Variance Minutes be received. " 9. UNFINISHED BUSINESS:
10. NEW BUSINESS:
11. INFORMATION: Information items presented to Council:
(a) "THAT the June 12, 2004 correspondence from Diana Williamson, Executive 68 Director, The Campbell River Hospice Society thanking Council for the grant of $500 for their "Angel Rock" Dinner and Dance be received. "
(b) "THAT the July 6, 2004 correspondence from Lilianne Wells, Office of the Minister, 69 Fisheries and Oceans acknowledging Mayor Nash's correspondence of June 23, 2004 be received. "
(c) "THAT the correspondence received July 16, 2004 from Lyall Woznesensky, Loss 71 Prevention Manager, Insurance Corporation of British Columbia, regarding the community participation in the Community Crash Reduction Challenge be received. "
(d) "THAT the July 15, 2004 correspondence from the Vancouver Island Regional 74 Library regarding the Vancouver Island Regional Library 2003 Annual Report be received. "
(e) "THAT the July 15, 2004 correspondence from Jim Abram, Discovery Islands- 89 Mainland Inlets, Area J, Regional District of Comox-Strathcona thanking Council for the introduction of bus transportation for the 7:05 ferry from Quadra Island be received. "
(f) "THAT the July 15, 2004 correspondence from Gregory Slocombe, Chair, BC 90 Transit Board of Directors inviting Mayor and Council to a Transit Forum, hosted by the BC Transit Board of Directors in association with the UBCMAnnual Convention in Kelowna be received. " Regular Council Meeting -Monday, July 26,2004 Page 4
(g) "THAT the July 21, 2004 correspondence from Ted Olynyk, Manager, Community 91 Relations, BC Hydro regarding fire preparedness planning at BC Hydro and BCTC be received. "
12. ADJOURNMENT: "THAT the meeting adjourn. " PUBLIC QUESTION PERIOD: Following each meeting members of the public are given an opportunity to make comments or ask questions related to matters dealt with during the meeting.
No Public Question Period will be held during the six months prior to an election.
Delegations: Questions or comments related to other topics, may be scheduled for any Council meeting by contacting the Municipal Clerk's office at 286-5700 by 11:00 A. M. on the Thursday prior to the meeting.
Delegations to open meetings, whether scheduled in advance or appearing in the Public Question Period, will be restricted from speaking on matters that are the subject of a closed public hearing, the bylaw for which has yet to be considered, or matters that have been discussed at a closed meeting. District of Campbell River.
Attached is a copy of the presentation BCTS will give Council on Monday July 26. Please copy it and circulate it as required.
I am also providing copies of an information booklet to circulate as well. I will have more copies at the meeting if needed.
Please confirm the meeting and the approximate time we need to be there
fen Matthews RPF Timber Sales Manager BC Timber Sales Strait of Georgia Business Area Campbell River ph: 250 286 9388 fax. 250 286 9420 Email [email protected] C Timber Sales Strait of Georgia
Presentation to District of Campbell River Mayor and Council
Presentation Topics 1) Introduction of BC Timber Sales, Strait of Georgia Business Area 2) Summary of Performance for past year and plans for current year 3) Overview of Timber Re-allocation as if affects Timber Pricing and BCTS 4) BCTS Role in the Market Pricing System for setting stumpage 5) Key legislative changes in Timber Sales introduced over the past year.
Campbell River B.C. July 26, 2004 Zjv
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MINISTRY OF FORESTS
BC TIMBER SALES 8amflefd Straitof GeorgiaBusiness Area
Business Area Boundary ---- Field Unit Boundary
e Timber Sales Office Field Team Office Ministry of Forests District Office Coastal Fire Center BC FOREST SERVICE
Minister of Forests
Deputy Minister
Assistant Deputy Minister Operations
E- I FIELD SERVICES BC TIMBER SALES FIRE MANAGEMENT
3 Regions 12 Business Areas 6 Fire Centres 29 Districts
Regional Manager Director Director COAST REGION Operations Protection Nanaimo Victoria Victoria
I District Manager District Manager District Manager Timber Sales Manager Fire Centre Manager Campbell River South Island Sunshine Coast Strait of Georgia Business Area Coastal Fire Centre Campbell River Port Albemi Powell River Timber Sales Office Campbell River Parksville
1 Port Alberni Powell River Campbell River 12 Fire Bases. Field Team Field Team Field Team
RESPONSIBILITIES RESPONSIBILITIES RESPONSIBILITIES
Overall Forest Land Stewardship BC Timber Sales Program delivery Fire Prevention Compliance and Enforcement Forest Stewardship Plans for BCTS IIFire Fighting (Forest and Range Practices Act) Post Harvest Treatments Forest Stewardship Plan Approvals Major Ucence Administration First Nations Consultation Woodlots, Community Forest Tenures Small Scale Salvage General Forest Use Issues Pricing BC TIMBER. SALES www.for.gov.be.ca/bcts/ Strait of Georgia Business Area
Organization and Responsibilities
Timber Sales Manager Ken Matthews
FINANCE PLANNING OPERA TIONS Business Officer Planning Officer Operations Manager Jim Voth Rob Martin Bruce McKerricher
Business Analyst Planning Forester PORT ALBERNI POWELL RIVER CAMPBELL RIVER Vacant Rick Eriksen FIELD TEAM FIELD TEAM FIELD TEAM
Resource Clerk Engineer/Planner Monique Lavoie Bob Timbers Area Forester (a) Area Forester Area Forester (a) H Andrew Ashford Kerry Davies Dave Wark Resource Clerk Operations Tech Donna Maclennan Bill Hughes fl Practices Forester Practices Forester Practices Forester Vacant Jim Kellet Vacant GIS Tech L- Functions Bud McKeown Finance Engineering Tech Operations Tech Engineering Tech Dan Vatamaniud< Noel Poulin Steve Williams Business Plan Functions Revenue Forecasts Planning Senior Forest Tech Engineering Tech Operations Tech Producing / Distributing Tenders Greg Cawston Jeremy Graham Dave Freer Reviewing / Processing Tenders Forest Stewardship Plans Advertising Licences Assessments Forest Tech Operations Tech Inter-agency Connections Forest Tech Chris Petersen Jim Clowes Bruce Clayton Higher Level Plans H Consultation / Referrals Forest Tech Operations Tech L GIS f Mapping Forest Tech Clif LePrieur Dave Hamilton Ron Stephenson Forest Tech Forest Tech Forest Tech Mike Romalis Marty MacLellan N Rod Clark Forest Tech Forest Tech Mike Netzel Jeff Hallworth Forest Tech Forest Tech Dan Lake Robert Thomas Forest Tech HCassandra Ennis Forest Tech CONTACTS Lonny Tumbuo
Timber Sales Office Functions 370 South Dogwood St All Field Teams Campbell River, BC V9W 6Y7 Timber Sales Layout On-the-ground Field Activities Phone: 250-286-9300 Appraisals FAx. 250-286-9420 Engineering - Roads and Bridges Timber Sale Administration 1!- Silviculture Contracts Port Alberni Field Team Powell River Field Team Campbell River Field Team 4885 Cherry Creek Rd 7077 Duncan St 370 South Dogwood St Port Albemi, BC Powell River, BC Campbell River, BC V9Y8E9 V8A 1W1 V9W 6Y7
Phone: 250-731-3000 Phone: 604-485-0700 Phone: 250-286-9300 Fax: 250-731-3010 FAx: 604-485-0799 FAx 250-286-9420 2003/04 Accomplishments & BC Timber Sales Sales Schedule for 2004/05 Strait of Georgia
Summary of Accomplishments Sale Schedule for April 1, 2003 to March 31, 2004 Planned Sale Final Volume Volume M3 Advertised for Sale M3 Campbell River Field Team 445,800 388, 770 Port Alberni Field Team 276,000 276, 074 Powell River Field Team 150,000 227,244 Total - Strait of Georgia Business Area 871,800 892,088
j ype Sa4For volume j ocai vvaiue vaiu$e$ m° Ave. bite les M3 t L 3 1 $$ I l Blow down/decks 16 17,499 $762,439 $43.57 1,188 Green standing 40 846,462 $39,061,282 $46.15 20,645
Sales not sold 2 28,127 - - - Total 58 $39,823,721 15,428
Expenditures Activity Area Planned Achieved I I Siivicuiture $L,t3 34,5UU $L,Ub5,bL4 Access $3,209,500 $2,095,730 Sales $2,287,00 $2,226,434 Administration $2,652,200 $2,634,414 Total $11,031,200 $9,022,202
Revenue/ Expenditures Summary Sales Revenue $39,823,721 Expenditures $9,033,202 Net Revenue $30,801,519 L 2003/04 Accomplishments & BC Timber Sales Sales Schedule for 2004/05 Strait of Georgia
Sale Schedule for April 1, 2004 to March 31, 2005
Net Area Total Sale Hectares Volume m3
Campbell River Field Team 803 550,013 Port Alberni Field Team - 333,036 Powell River Field Team 324 261,904 Total - Strait of Georgia Business Area 1,127 1,144,953
Notes: 1. This schedule is subject to change and clients are encouraged to check it periodically. 2. Estimated sale date - based on Ministry of Forest fiscal quarters: April-June, July-August, September-November, December-March. 3.Total sale volume - cruise volume or, if estimated, denote with an asterisk (*) Forest Management ExistingBCTS Additional Expected District Unit Volume Proposed volume to be allocation m3 volume re- sold after re- allocation m3 allocation m3 South Island Arrowmsith TSA 153 000m3 -(40 000)m3 113 OOOm3 TFL 46 Teal Om3 142 OOOm3 142 OOOm3 TFL 44 Weyer 81 608m3 237 823m3 319 431m3 TFL 54 Interfor 8 991m3 Om3 8 991m3 TFL 25 Doman 8822m3 Om3 8822m3 TFL 57 Isaak 13,410 m3 0 m3 13 410 m3 South Island 265 831m3 339 000m3 604 831m3 Totals
Campbell River Strathcona TSA 260 238 m3 108 778m3 369 016m3 TFL 19 Doman W 45 868m3 53 608m3 99 476m3
TFL 39 Weyer 113 520 m3 134 726m3 248 246m3 TFL 25 Doman 11 955m3 223m3 12 178m3 TFL 47 TW Om3 Om3 Om3 TFL 45 Interfor Om3 5 OOOm3 5 OOOm3
Campbell River 431 581m3 302 235m3 733 816m3 Totals
SunshineCoast Sunshine Coast tsa 172 986m3 48 852m3 221 986 m3 TFL 39 Weyer 21 462m3 54 986m3 76 448m3 TFL 43 Scott 1 041m3 0m3 1 041m3
TFL 10 Interfor 6 097m3 Om3 6 097m3 Sunshine Coast 201586m3 103 838m3 305 424m3 Total s
Strait of Georgia 898 998m3 751 17Om3 1644 071m3 Totals BC Timber Sales Strait of GeorgiaBusiness Area Record of harvest allocations and expected additional volumes from Timber Re-allocation
Notes Volumes are not exact Volumes may change as the process of timber re-allocation is not as yet complete Volumes in some areas may not be the same as shown in post years due to the review and re-apportionment of harvest levels in various management units.
KLM June 2004 Presentation to the District of Campbell River Mayor and Council
Topic # 5
Key legislative changes affecting independent timber during 2003/04 to support Pricing benchmark processes.
1) Elimination of any award criteria other than money. No more bid proposal timber sales.
2) Reduced maximum term of a timber sale to four years from ten years. Timber sales typically less than two years but may provide for extension.
3) Fees for extensions. 5% of total bid price regardless of how much timber remains on the sale area.
4) Allowance for surrender with loss of deposit if no timber has been cut or damaged.
5) Full billing for timber sold whether felled or standing if the timber sale is started but not completed. DISTRICT OF CAMPBELL RIVER REPORT TO COMMITTEE/COUNCIL Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761
File Numbers: DVP-04-05 Planner: Ian Buck (Planning Technician) Date: July 13, 2004
Attached is a report for
Administrator ® for Council on July 26, 2004.
This report is to be processed concurrently with:
Official Community Plan and Zoning Bylaw Amendment Official Community Plan Amendment Zoning Bylaw Amendment Development Permit (Major) Development Permit (Minor) ® Development Variance Permit ALR Exclusion Liquor License Temporary Commercial/Industrial Permits DELEGATIONREQUIRED
NO YES Name:
Occupation:
Telephone Number
Date & Time Scheduled:
Confirmed:
REVIEWED BY:
X Planning Services Manager:
X Community Services Director:
X OPEN PORTION IN-CAMERA PORTION
Page 1
P.: (Applications - PlanninglDEV VAR PERMIT - DVPIDVP-04-05 3444 Worthing PIIReport Cover.doc 7/19/2004 DISTRICT OF CAMPBELL RIVER PLANNING SERVICES
File: DVP-04-05 TO: Administrator FROM: Ian Buck, Planning Technician DATE: July 13, 2004 SUBJECT: Development Variance Permit-[to vary Zoning Bylaw
Recommendation: That Council approve Development Variance Permit-04-05 for 3444 Worthing Place, to vary Section 29.4 of Zoning Bylaw 2700, 1998 to increase the maximum lot coverage of all buildings from 35% to 39%.
Council Policy: Section 29.4 of Zoning Bylaw 2700, 1998. This section of the Bylaw specifies the maximum lot coverage of all buildings on a Residential one zone lot is 35%.
Summary: The applicant is applying to vary Section 29.4 of Zoning Bylaw 2700, 1998 to increase the maximum lot coverage of all buildings from 35% to 39% to enable him to close in his front porch and rear patio.
Background:
The property is zoned R-1 and is located in the Maryland subdivision. The applicants house plans include a covered in rear patio and front porch which increase the lot coverage to 39%. The applicant requires a 4% variance on the allowed 35% maximum lot coverage.
Discussion: The application has been circulated to the Building, Engineering and Fire Departments and no objections were received.
Communication: The applicant held a neighbourhood public meeting on June 30, 2004. None of the adjacent land owners attended the meeting.
Conclusion: Planning Services recommends that Council approve DVP-04-05 for property located at 3444 Worthing Place.
Ian Buck Planning Technician
P: lApplications - PlanningiDEV VAR PERMIT - DVPIDVP-04-05 3444 Worthing Pl Report to Council.doc 7/14/2004 Attachment Subject Property Map Neighbourhood Meeting Minutes Information Sheet Comment Sheet Development Variance Permit
Page 2
P: (Applications - PlanningDEV VAR PERMIT - DVPDVP-04-05 3444 Worthing PIIReport to CounciLdoc Subject PropertyMap DISTRICT OFCAMPBELLRIVER 3444 Worthing P1 PLANNINGDEPARTMENT Scale -1:2,500 0 0
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T1- c) C 00 3405 c`'v N N c°v Nz r 3403 r. N 413 18 a 0 co z3423 3428 03417 X3433 0 3438 3468 3467 w 3478 OREGON 3527 3547 3567 3568 j3587 3600 359 0 3610 3605 J3610 360 3616 361 3620 3615 620 6 7 3625 3620 3621 3630 630 62 3635 3632 ( / / 4 ( 3 / DISTRICT OF CAMPBELL RIVER COMMUNITY SERVICES Planning Services Department 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761 INFORMATION SHEET- FILE: DVP-04-05 DATE: June 23, 2004 CIVIC ADDRESS: 3444 Worthing PI. APPLICATION TYPE: Development Variance Permit OWNER: Alfredo Yabut AGENT: N/A LEGAL: Lot 4, District Lot 222, Comox District, Plan VIP75392 LOCATION: 3444 Worthing Place The applicant is applying to vary section 29.4 of Zoning PROPOSAL: Bylaw 2700, 1998 (Lot coverage) PARCEL SIZE: 0.07 hectares LOCATION MAP: SITE PLAN: attached BUILDING PLAN: The subject property is zoned R-1. The maximum lot coverage in this zone is 35%. The applicants house BACKGROUNDINFORMATION: plans include a covered in rear patio and front porch. This increases the lot coverage to 39%. The applicant is applyingfor a 4% variance. Ian Buck B.A., M.A. CONTACT: Phone: 250 286-5750 Fax 250 286-5761 Email: [email protected] PAApplications - Planning\DEV VAR PERMIT - DVP\DVP-04-05 3444 Worthing PASUMMARY SHEET.doc 7/94/2004 DISTRICT OF CAMPBELL RIVER PLANNINGSERVICES 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761 Development Variance Permit Application Comment Sheet File: DVP-04-05 DATE SENT: June 24/04 CIVIC ADDRESS: 3444 Worthing Place We have received an application for a Development Variance Permit and would appreciate your comments. If we do not receive a written response by July 14, 2004 (3 weeks from mailing), we will assume your interests are unaffected. PLANNING STAFF Planning Services recommends that Council approve DVP- COMMENTS: 04-05 for property located at 3444 Worthing Place. Date received:July14, 2004 - No Building Code Concerns BUILDING STAFF - The protection of the entry and patio/deck by roof COMMENTS: structures has resulted in the lot coverage exceeding the amount permitted. Date received: Jun 25/04 - The rear deck/patio dimensions should be officially indicated on the surveyors site plan. E.W. Maxwell, RBO BuildingInspector. Servicing Issues: ENGINEERING STAFF District records indicate that the subject property is serviced as COMMENTS: follows: One 100mm (4") sanitary sewer connection located 10.6m Date received: Jul 5/04 +/- north of the south property line One 19mm (3/4") water connection located 9.8m +/- north of the south property line One 150mm (6") storm drain connection located 10.2m +/- north of the south property line Environmental Issues: The proposed development variance does not trigger any action/requirements under the District's Environmental MOU. Engineering Services has no objections to the proposed development variance.Ron Neufeld FIRE DEPT STAFF COMMENTS: No Objections. Tim Paul Date received: Jul 6/04 Ian Buck B.A., M.A. CONTACT: Phone: 250 286-5750 Fax 250 286-5761 P: (Applications - Plannin.- DEV VAR PERMIT- DVPIDVP-04-05 3444 Worthing P1ICOMMENTS SHEET doe Development Variance PERMIT DVP-04-05 District of Campbell River, Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Tel. 250.286-5726, Fax. 250.286.5761 IssuedTo: Aifredo Yabut (Permittee) Address: 3444 Worthing Place Campbell River, BC V9W 1S8 (Address of Owner) 1. This Development Variance Permit is issued subject to compliance with all of the-Bylaws of the Municipality applicable thereto, except as specifically varied or supplemented by this Permit. 2. This Development Variance Permit applies to and only to any and all buildings, structures and other development thereon to: Lot 4, District Lot 222, Comox District, Plan VIP75392 (3444 Worthing Place) PID #: 025-675-401. 3. Section 29.4 of Zoning Bylaw 2700, 1998 is varied to permit a maximum lot coverage of 39% 4. The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit, which shall form a part hereof. 5. This Permit is not a Building Permit. AUTHORIZING RESOLUTION NO. PASSED BY COUNCIL ON THIS DAY OF Municipal Clerk Planning FileNo.: DVP-04-05 P:\Applications - Planning\DEV VAR PERMIT - DVP\DVP-04-05 3444 Worthing Pl\Development Variance Permit.doc DISTRICT OF CAMPBELL RIVER REPORT TO COMMITTEE/COUNCIL Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761 File Numbers: MJP-04-11 Planner: Sean Roy - Planner Date: July 15, 2004 Attached is a report for ® Administrator x for Council on July 26, 2004. This report is to be processed concurrently with: Official Community Plan and Zoning Bylaw Amendment Official Community Plan Amendment Zoning Bylaw Amendment Development Permit (Major) Development Permit (Minor) Development Variance Permit ALR Exclusion Liquor License Temporary Commercial/Industrial Permits DELEGATIONREQUIRED NO YES Name: Occupation: Telephone Number Date & Time Scheduled: Confirmed: REVIEWED BY: x Planning Services Manager: x Community Services Director: x OPEN PORTION IN-CAMERA PORTION Page 1 P: (Applications - PlanninglMAJOR DP - MJPIMJP-04-11 420 S Dogwood St\Report Cover. doe 711512004 DISTRICT OF CAMPBELL RIVER PLANNING SERVICES FILE: MJP-04-11 TO: Administrator FROM: Sean Roy DATE: July 15, 2004 SUBJECT: Major Development Permit for 420 Dogwood Street South (Seabourne Developments Ltd. Recommendation: That Council approve Major Development Permit 04-11 for 420 Dogwood Street South to permit the development of a sixteen unit residential patio home project. Council Policy: General Housing Policies The following policies apply to the development of housing throughout the community, regardless of housing type or context. 7.2.1 Location of Housing In order to fulfill the appropriate location requirements for residential living, housing shall be: accessible to transportation, recreational open space, shopping, schools, community services and facilities; not adjacent to incompatible land uses, such as airports and industrial uses which could adversely affect the health, safety and well-being of the residents; and capable of meeting servicing requirements for municipal services, fire and safety. 7.2.2 Siting and Design of Housing Housing shall be sited and designed in a manner which: takes advantage of special site features, such as the retention of mature vegetation or landscaping; provides for sunlight, privacy and the retention or enhancement of views from east and west slopes; achieves compatibility in form with existing topography; vegetation and adjacent development; provides for safe and distinct pedestrian access routes while being convenient for vehicular traffic; offers opportunity for social and physical interaction with the natural environment; and contributes to neighbourhood identity, while allowing for individuality of dwelling design. Summary: The applicant has applied to develop a patio home development containing 16 units, including 12 duplex units and 4 detached dwelling units, on the subject property that is presently zoned RM-1. The applicant has also requested a variance for the front yard setback in order to save a tree cluster. The variance requested by the applicant is 1.8 metres. Therefore, the front yard setback would be varied from the required 8.0 metres under RM-1 zoning to 6.2 metres to move the duplex unit away from the root structure of an existing tree cluster. Background: The subject 0.998-hectare property was rezoned to RM-1 in the spring of 2004 to permit the development of Patio Homes. The RM-1 zones permits 25 dwelling units per hectare. The subject property has the potential of 24 housing units, but the applicant has submitted a development plan for 16 patio homes to P: (Applications - PlanninglMAJOR DP - MJPIMJP-04-11 420 S Dogwood StlReport to Council.doc 711512004 take advantage of view corridors, retain healthy trees on site, and to achieve compatibility with the adjacent residential developments in the area. Discussion: Planning services supports the approval of this Major Development Permit with the proposed variance of 6.2 metres for the front yard for the following reasons: 1. The proposal is well planned and has one access off Merecroft Road with ample room for emergency vehicle access and egress. The proposed single access point is centralized within the development proposal and provides safer vehicle movement within the subject site and onto Mercroft Road. The site layout also provides a safe and distinct pedestrian access route to the adjacent park. 2.The parking plan and design for the development allows for two parking spaces per dwelling unit and three visitor parking spaces, which conforms to the parking regulations under Zoning Bylaw 2700, 1998. 3.The proposal takes advantage of special site features, such as the retention of mature vegetation (trees) and provides for sunlight, privacy and the retention or enhancement of mountain views from the natural grade of the subject property towards the west. 4.The proposal achieves compatibility in form with existing topography and adjacent development. The design of the patio homes contributes to neighbourhood identity, while allowing for individuality of dwelling design and style. Communication: The Major Development Permit was circulated to District Staff, and the District Fire Department for review and comments. All comment's received for this development proposal are included on the comment sheet and attached for information. Conclusion: That District Council approve Major Development Permit 04-11 in accordance with the requirements set out under the attached Development Permit. Sean C. Roy M.C.P., M.C.I.P. Registered Professional Planner Attachments: Subject Property Map Development Permit and Schedules Comment Sheet Information Sheet Page 2 P: (Applications - Planning\MAJOR DP - MJPIMJP-04-11 420 S Dogwood St\Report to Council doc Subject Property Map DISTRICT OF CAMPBELL RIVER PLANNING DEPARTMENT 420 South Dogwood St. A Scale - 1:3,500 225 255 255 1260 Q L 26 265 270 275 1280 275 285 285 1 290 295 295 300 305 250 275 315 (RCMP) L32 260 330 311 5 1340 WINDEMER Rs. 280 280 3451 350 55 355 0 60 365 365 370 375 rn0 (PUBLIC WORKS YARD) 8 39 370 Siihj-t Pm i 400 MERECROFT ROAD m 0) r`^ M 67 tf,} 400 40 00 420' 410 416 ca z} 403 g 413 418 420 421 4 6 421 420 TI`1URLO BAp 428 I CD 421 8q3430 < 431430 431 440x 431 m Go O 441 450 451 451 460 O 461460 461 470 rn 470 471 1 1 460 RAD )470 co 7 500 S 489 525 502 DRIVE w 516 I- 515 I- 531522 75 C?' Q 535 O x 44 571 U 541 567 551 0 562 0 565 5 582 CORTEZ ROAD 585 CORTEZ RD. 575 co J m CO CO 00 cc 600 1 rn I ! Development PERMIT MJP-04-11 District of Campbell River, Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Tel. 250.286-5725, Fax. 250.286.5761 Issued To: Jim Dobinson-President of Seabourne Developments Ltd. (Permittee) Address: P.O. Box 924 Campbell River BC V9W 6Y4 (Address of Owner) 1. This Development Permit is issued subject to compliance with all of the Bylaws of the Municipality applicable thereto, except as specifically varied or supplemented by this Permit. 2. This Development Permit applies to and only to any and all buildings, structures and other development thereon to: 420 Dogwood Street South (That part of Lot 1, Section 31, Township 1, Comox District, Plan 32891) PID #: 000-209- 635 as defined under Schedule "A". 3. The land described herein shall be developed strictly in accordance with the terms and conditions and provisions of this Permit and any plans and specifications attached to this Permit, which shall form a part hereof. 4. This Development Permit expires two years from the date of Council approval, unless otherwise constructed as approved herein. 5. That the front yard setback be varied from the required 8.0 metres under the RM-1 zone to 6.2 metres. 6. The applicant is to ensure that the subject properties are appropriately serviced to meet the full development potential. Any unused sewer and storm drain connections shall be capped at the property line. Any unused water connections shall be removed at the main. The applicant is also responsible to confirm all service connection information (both new and existing) and to provide this information to the District for future reference. 7. The capacityof the existing down-stream storm drain systems is uncertain and the applicant shall be responsible to ensure that adequate downstream capacity exists or an approved on-site detention and/or infiltration is provided to accommodate all on-site stormwaterrunoff (for both theminor and major storm events). 8. The applicant shall also ensure that an approved on-site oil/water separator is installed to intercept all stormwater runoff exiting the subject property. 9. The applicant shall be responsible to ensure that an approved water meter and backflow prevention device is installed to ensure that all water consumption to the subject properties is recorded and to guarantee that there is no possibility of contamination of potable water. 10. All new electrical service connections shall be installed underground. 11. Schedules "A", is attached as follows and herein form part of this permit: Schedule "A" - Subject Property Schedule "B" - Site Plan 12. This isnot a Building Permit AUTHORIZING RESOLUTION NO. PASSED BY COUNCIL ON THIS DAY OF 2004. Municipal Clerk Attachment:Schedule"A", "B" P:\Applications - Planning\MAJOR DP - MJP\MJP-04-11 420 S Dogwood St\Development Permit.doc Schedule "A" Subject Property N Subject Property Map DISTRICT OF CAMPBELLRIVER A PLANNING DEPARTMENT 420 South Dogwood St. Scale - 1:3,500 2 255 255 260 tL 6 265 270 2780 2 285 2 2 2 0 250 275 05 (RCMP) 3s is 320 325 260 311 INDEMM.ER 280 280 355 `.' 365 j 37 (PUBLICWORKS YARD) S 85 3 70 v Subject PropeY 31 MERECROFT ROAD U, 4 6l 6f M 61 LLS P-400 40 416 403 y o a 420 .l. ZAP4 6 W 1 421 420 R0 430 431 440O Z 451 4600 460 470 471 REA 470 471 89 847 500 489 525 501 S2@ 502 0¢ rna 530 cc DRIVE Co 531 532 6 535 540 541 550 n Co 551 556 [3. 559 5600 571 0(7 561 566 < 5 581 582 65 591 z 585 CORTEZ ROAD ORTEZ RD. 675 rn a 600 To DevelopmentPermit Resolution # Municipal Clerk Dogwood St\Development Permit.doc P:\Applications - Planning\MAJORDP - MJP\MJP-04-11 420 S NW dNDW'1L=tirat,f?1cs;a"'°} , ra qr v n+ Ueld edeospUe smf + oteaea4 0 4 A DISTRICT OF CAMPBELL RIVER PLANNINGSERVICES 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 V Telephone: 250.286.5726; Fax: 250.286.5761 Major Development Permit Application Comment Sheet File: MJP-04-11 DATE SENT: June 30, 2004 CIVIC ADDRESS: 420 S. Dogwood Street We have received an application for a Major Development Permit and would appreciate your comments. If we do not receive a written response by July 21, 2004 (3 weeks from mailing), we will assume your interests are unaffected. PLANNING STAFF COMMENTS: Date received: Rezoning: BUILDING STAFF - No Building code concerns identified. COMMENTS: - No Building Bylaw concerns identified. Setback reduction: Date received: Jul 9/04 - No Building code concerns identified. - No Building Bylaw concerns identified. General: - The proposed zoning permits 25 units per ha. - The property is approximately 0.99ha. - The proposed 16 unit development utilizes only 64 percent of the potential density. - The project presents positive aesthetics through the retention and incorporation of existing trees into development landscaping. - The project location does not present conflict with existing residential development. - The project location is positively affected by close access to schools, recreational facilities, and the Merecroft neighborhood shopping center. E.W. Maxwell, RBO BuildingInspector Servicing Issues: ENGINEERING STAFF The applicant has recently applied for subdivision (SUB-04-15). COMMENTS: There were numerous servicing issues required as a condition of subdivision that when completed will result in the subject property Date received: July 7/04 being fully serviced. The applicant shall be responsible to ensure that the subject P: lApplications - PlanningiMAJOR DP - MJPWJP-04-11 420 S Dogwood StICOMMENTS SHEETdoc property is fully serviced in accordance with current District standards and bylaws so as to adequately service the full development potential of the lot. This may trigger the requirement for sewer and/or storm drain main extensions. Any un-used sanitary sewer and/or storm drain connections shall be capped at the property line. Any un-used water connections shall be removed to the main. The applicant shall also ensure that records of all service connections to the subject property (both existing and new) are submitted to the District. The applicant shall be responsible to ensure that an approved water meter and back flow prevention device is installed on each water service so as to measure all water consumption and to ensure there is no possibility of contamination of the potable water supply. The capacity of the existing down-stream storm drain systems is uncertain and the applicant shall be responsible to ensure that adequate downstream capacity exists or an approved on-site detention and/or infiltration is provided to accommodate all on-site stormwater runoff (for both the minor and major storm events). The applicant shall also ensure that an approved on-site oil/water separator is installed to intercept all stormwater runoff exiting the subject property. Environmental Issues: The proposed development permit does not trigger any action/requirements under the District's Environmental MOU. Subject to satisfactory resolution of the above issues, Engineering Services has no objections to the proposed development permit. Ron Neufeld FIRE DEPT STAFF COMMENTS: No Objections. Tim Paul Date received: Jul 6/04 Sean Roy CONTACT: Phone: 250 286-5742 Fax 250 286-5761 Email:[email protected] P: Applications - Planning\MAJOR DP - MJPIMJP-04-11 420 S Dogwood & COMMENTS SHEET doc DISTRICT OF CAMPBELL RIVER COMMUNITY SERVICES Planning Services Department 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761 INFORMATION SHEET- FILE: MJP-04-11 DATE: June 30, 2004 CIVIC ADDRESS: 420 Dogwood Street South APPLICATION TYPE: Major Development Permit OWNER: Jim Dobinson - Seabourne Developments AGENT: N/A To be determined with approval of Subdivision for Lot 1, LEGAL: Section 31,Township1, Comox District, Plan 32891 LOCATION: 420 Dogwood Street South The applicant has applied to develop a patio home development containing 16 units on the subject property that is presently zoned RM-1. The applicant has also requested a variance for the front yard setback in order PROPOSAL: to save a tree cluster. The variance requested by the applicant is 1.8 metres. Therefore, the front yard setback would be varied from the required 8.0 metres under RM-1zoningto 6.2 metres. PARCEL SIZE: 0.998 Hectares LOCATION MAP: SITE PLAN: Attached BUILDING PLAN: The subject 0.998-hectare property was rezoned to RM- BACKGROUND INFORMATION: 1 to permit the development of Patio Homes. Sean Roy CONTACT: Phone: 250 286-5742 Fax 250 286-5761 Email: sean.ro dcr.ca P:IApplications - Planning\MAJOR DP - MJPIMJP-04-11 420 S Dogwood St\INFORMATION SHEET- APPLICATIONS.dot 7/15/2004 DISTRICT OF CAMPBELL RIVER COMMUNITY SERVICES File: TO: Administrator FROM: Community Services Director DATE: July 20, 2004 SUBJECT: "Bathhouse at Centennial Pool" Recommendation: That Council approve in principal the concept of the Campbell River Rotary Club replacing the existing "bathhouse" at Centennial Pool with a new "bathhouse" at no cost to the District. Background: On July 26, 2004 representatives from the Campbell River Noon Hour Rotary Club will be appearing before Council as a delegation seeking an approval in principle for the Campbell River Rotary Club to plan and construct a new change room facility at Centennial Pool. The new facility would replace the existing bath house. Discussion: Staff supports the concept of replacing the existing bathhouse at Centennial Pool. The pool facility itself is in good shape mechanically and most of the "bugs" have been worked out since the 1998 upgrades. It is anticipated that the pool will function for many years to come without any major expenditures expected. The pool remains very popular with excellent turnouts for public swim programs and lessons. Private rentals are on the increase, which includes the summer swim club that counts on the use of this facility for their existence. A feature of a newly developed change room facility could be the addition of public washrooms that would be available for patrons using the park during the summer months. One of the citizen concerns stated in the "Service Satisfaction Survey" was lack of community public washrooms. Overall, the pool operatesvery efficientlyand is an asset to the community. Communications: If approval in principle is given by Council, staff will forward this information to the Campbell River Rotary Club A.A. LINDER AAL/cj c. Ian Hayes, Rotary Club Parks and Recreation Manager L:Division Director'utlemos - 20041DR re Centennial Pool Bathhouse -approval in principal.doe DISTRICT OF CAMPBELL RIVER Parks & Recreation Department File: TO: Arnie Linder FROM: LINDA NAGLE, Programme Coordinator. Sportsplex (Phone: 923 7911 Fax: 923 7921) DATE: July 20, 2004 SUBJECT:Centennial Pool upgrade 1998 Main building: Addition of a handicapped/family shower & change room. Pool tank refinished. Concrete & tiles on deck and edges repaired & refinished. Drains on deck replaced. Filter/boiler rooms: Pool filters & piping replaced. Boiler & piping replaced. These are the main points. A lot of this work was "invisible" to the general public. The upgrade bathhouse will be a very visible improvement for the facility. Let me know if I can help with anything else. Cheers, Linda DISTRICT OF CAMPBELL RIVER LEGISLATIVESERVICES File: B/L 3113 TO: Administrator FROM: Clerk DATE: July 3, 2004 SUBJECT:Road Closure-Georgia Park Recommendation: That Council adopt Georgia Park Road Closure Bylaw No. 3113, 2004. Background/Discussion: Following third reading of Road Closure Bylaw No. 3113, 2004 on June 7, 2004 public notice of Council's intentions to consider the bylaw and exchange the land was advertised as required by the Community Charter. The deadline for response was July 2, 2004. No responses were received. As part of the ongoing development of Georgia Park the developer has identified a road right of way the location of which does not fit with their development plans. The right of way was dedicated in the 1960s when the Greater Campbell River Water District installed a trunk water main to serve the southern part of the community. In developing the property the owner is relocating the water main and will dedicate additional Park-land equivalent in area to the right of way being closed. This dedication is in addition to the 5% required by the subdivision bylaw. This concept has been approved by Council as part of Official Community Plan Amendment Bylaw No.3093, which amended the Georgia Park Comprehensive Development Plan.The Community Charter requires that "road exchanges" now be dealt with as Road Closures and that the new road be dedicated separately. Communications: This bylaw and the disposal of the land, has been advertised as required by the Community Charter. The final notice will be with the Developer. Conclusion: Adoption of Bylaw 3113 will facilitate completion of the plan that was previously authorized by Official Community Plan Amendment Bylaw 3093. W.T. Halstead Municipal Clerk C Planning Services Manager 'Zeus CorporateServicesl Legislative Services Department Shared Data\ClerkkMemos & Faxes120041 Georgia Park road closure - adc on.doc DISTRICT OF CAMPBELL RIVER PROVINCEOF BRITISHCOLUMBIA BYLAW NO. 3113 A BYLAW OF THE DISTRICT OF CAMPBELL RIVER TO AUTHORIZE THE CLOSURE OF A ROAD. WHEREAS pursuant to the provisions the Community Charter in relation to establishing and closing highways, Council may, by bylaw, close a highway, or a portion of it, to traffic and remove the dedication of a highway; AND WHEREAS public notice has been given as required by Section 94 of the Community Charter by advertising in the Mirror newspaper on June 11, 2004 and June 16, 2004. NOW THEREFORE the Council of the District of Campbell River, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited as "Georgia Park Road Closure and Dedication Removal Bylaw No. 3113, 2004." 2 That parts of the parcel dedicated as road on Plan 23747, Sections 17 & 20, Township 1, Comox District, within the heavy bold line and shown as Closed Road on the plan marked as Schedule "A" attached hereto and forming part of this bylaw, is hereby closed and stopped up to traffic of all kinds. 3. The Highway Dedication of the parcel described in Section 2 is removed. 4. This Bylaw shall take effect upon the adoption thereof. Read a first time on the 7th day of June 2004. Read a second time on the 7th day of June 2004. Read a third time on the 7th day of June 2004. Adopted on the day of 200 MAYOR CLERK Approved by the Minister responsible for the Highway Act under Section 41(3) of the Community Charter on the 22nd day of July, 2004. for Minister of Transportation Page 2 of 2 Bylaw No. 3113 DISTRICT OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBIA BYLAW NO. 3117 A BYLAW OF THE DISTRICT OF CAMPBELL RIVER TO AMEND CEMETERY BYLAW NO. 1639, 1987. The Council of the District of Campbell River, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as "Cemetery Amendment Bylaw No. 3117, 2004". 2. "Cemetery Bylaw No. 1639 ,1987" is hereby amended by deleting Schedule 'C' and substituting Schedule `C' attached hereto and forming part of this Bylaw, effective January 1St, 2005. Read a first time on the 12th day of July 2004. Read a second time on the 12th day of July 2004. Read a third time on the 12th day of July 2004. Approval of Cemetery Rates received from Registrar of Cemeteries on the 15 day of June 2004. Adopted on the day of 200 MAYOR CLERK Bylaw No. 3117,2004 Page 2 of 2 SCHEDULE "C" GRAVE SPACE Resident Non-Resident Adult - 12 Years & older $ 903.00 $1,134.00 Child - 2 Years to 11 Years 552.00 699.00 Infant - Newborn to 1 Year 276.00 363.00 Stillborn 276.00 363.00 Cremated Remains 276.00 363.00 One-third of the above fees are contributed to the Cemetery Perpetual Care Fund. SERVICES Opening & Closing Grave for Burial Adult $ 986.00 Child 477.00 Infant 393.00 Stillborn 264.00 Cremated Remains 264.00 Opening & Closing Grave for Exhumation Adult $ 1,971.00 Child 955.00 Infant 832.00 Stillborn 528.00 Cremated Remains 381.00 MISCELLANEOUS FEES Deeper Depth - to permit second burial in same grave $ 460.00 Burials on Saturday, Sunday or Statutory Holidays - cremated remains only 451.00 - all other burials 903.00 Transfer of License 55.00 Placing of Memorials - includes Care Fund Contribution of 33 1/3% 222.00 Grave Liners (Concrete) (plus all applicable taxes) 523.00 Grave Liners (Fiberglass) (plus all applicable taxes) 345.00 Overtime rate to accommodate late burials 175.00/Hr DISTRICT OF CAMPBELL RIVER REPORT TO COMMITTEE/COUNCIL Planning Services Department 301 St. Ann's Road, Campbell River, B.C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761 FileNumbers: OCP-04-07 AND ZON-04-10 Planner: Sean Roy Date: July 22, 2004 Attached is a report for x Administrator x for Council on July 26, 2004. This report is to be processed concurrently with: x Official Community Plan and Zoning Bylaw Amendment Official Community Plan Amendment Zoning Bylaw Amendment Development Permit (Major) Development Permit (Minor) Development Variance Permit ALR Exclusion Liquor License Temporary Commercial/Industrial Permits DELEGATION REQUIRED NO YES x Name: Calvin and Cindy Headrick Occupation: Owner Telephone Number, 286-1033 Date & TimeScheduled: July 26, 2004 Confirmed: REVIEWED BY: Planning Services Manager: x Community Services Director: x OPEN PORTION IN-CAMERA PORTION Page 1 P: (Applications - Planning\OCP-ZON COMBO - OZCIOCP-04-07 - ZON-04-10 635 Evergreen I Cover for Report to Council.dot 7/20/2004 DISTRICT OF CAMPBELL RIVER PLANNING SERVICES FILE: OCP-04-07 and ZON-04-10 TO: Administrator FROM: Sean C. Roy - Planner DATE: July 22, 2004 SUBJECT: OCP AND REZONINGAPPLICATIONFOR 635 EVERGREEN ROAD Recommendation: THAT Official Community Plan Amendment Bylaw No.3118, 2004 (635 Evergreen Road) receive 1St and 2d readings and proceed to public hearing. THAT Zoning Amendment Bylaw No.3119, 2004 (635 Evergreen Road) receive1Stand2ndreadings and proceed to public hearing. Council Policy: Special and Assisted Housing Special housing includes independent, assisted living and care facility options for seniors, group homes for transition, crisis and the disabled. Assisted housing includes subsidized housing for families and seniors. 7.10.1 The development of special housing opportunities will be supported by: encouraging public and private initiatives in the provision of good-quality housing and care- facilities for seniors, handicapped and families in need of assistance which fulfill the location requirements, financial concerns, support services, social/recreational and access criteria for these special groups; amending zoning provisions to allow for a range of alternate housing types and conversion options (i.e., home-sharing, secondary suites), which address special housing needs; bonusing density to permit and encourage projects having more than 20 units to provide 5% of the total units for non-market and/or adaptable housing by offering developers density zoning opportunities; allowing development of projects in various neighbourhoods throughout the community by avoiding concentration of particular types of projects in one area, in order to facilitate integration and choice; and ensuring provisions for the disabled are incorporated into building and site design. The Campbell River Access Awareness Committee will be encouraged to comment on development plans for disabled housing Summary: The applicant is applying to change the Official Community Plan designation from Traditional Single Family to Institutional. Additionally, the applicant is applying to change the Zoning for the property from Residential one zone (R-1) to Public Assembly One (PA-1) to permit the development of a Community Care Facility. The applicants are proposing a 6-bed community care facility. They require PA-1 zoning to allow for future expansion. Prior to construction the applicants will be required to apply for a Major Development Permit that will outline building design, site servicing, and site layout. P: (Applications - PlanningDCP-ZON COMBO - OZCOCP-04-07 - ZON-04-10 635 Evergreen( Report to Council Memo.dot 7/20/2004 Background: The property is currently zoned Residential one zone under Bylaw 2700, 1998 and there is a small home that the applicants intend to demolish. Discussion: Planning Services recommends that the OCP amendment and rezoning for 635 Evergreen Road be approved for the following reasons: 1.It is a good location for a community care facility because it is in close proximity to a major arterial road system (Dogwood Street) that allows excellent access to public transportation, medical services, and support services needed by seniors requiring care. 2.Thereisnot a high concentration of this type of facilityin the surrounding neighbourhood. 3.The development will be subject to a Major Development Permit to satisfy building form and function, site servicing, safety, lot coverage, and character requirements to help the development assimilate into the neighbourhood and next to existing residential dwelling units located on the adjacent east and west properties. 4.The Official Community Plan strongly advocates the development of special and assisted housing within the District. Communication: The applicants conducted a Neighbourhood Public Meeting on July 2, 2004 at 5:00 pm at the Campbell River Community Centre. Four persons attended the meeting and they all were in favour of the proposed Community Care Development. The application was takento the AdvisoryPlanning Commission and approved at their meeting on July 22, 2004. Conclusion: That Council approve the Official Community Plan amendment and rezoning for 635 Evergreen Road. Sean C.Roy MCP, MCIP Registered Professional Planner Attachment Subject Property Map Site Plan Neighbourhood Public Meeting Minutes Information Sheet Comments Sheet Bylaws Page 2 P. kApplications - PlanninglOCP-ZON COMBO - OZCOCP-04-07 - ZON-04-10 635 Evergreen Report to Council Memo.dot Subject Property Map i DISTRICT OF CAMPBELL RIVER PLANNING DEPARTMENT 635 Evergreen Rd. Scale -1:2, 500 58 Evergreen Road NICHOLLS ROAD p 115 110 0 1 I o-- a i 12.1 120 nO1 1311130 WILLOWCREST ROAD 145 1140 SITE PLAN ShOIVING THE PROPOSED HOUSE ON LOT ArD. L.72 SA YWARD DISTRICT. PLAN 31037. SCALE 9 INCH = 40 FEET ALL DISTANCES ARE SHOWN IN FEET. CIVIC ADDRESS : NOTE : BUILDING DIMENSIONS AND OFFSETS .To PROPERTY 635 EVERGREEN ROAD LINES ARE SHOWN TO THE EXTERIOR OF BUILDING WALLS CAMPBELL RIVER. B.C. PROPERTY DIMENSIONS ARE BASED ON REGISTERED PLANS FROM THE VICTORIA LAND TITLE OFFICE EVERGREEN ROAD 00. 12 61 PROPOSED - -_p PROPOSED CARPORT -- DECK io 5.0 17_11 54.0 24. 0 LOT I PROPOSED SINGLE STOREY RESIDENCE rn 17. 1 53.5 PLAN VIP64599 LOT 1 24.5 15.0 LOT A LOT 2 PLAN D. L. 72 11148 PLAN 100.06 31037 A LOT C LOT B 0054498W THE SIGNATORY ACCEPTS NO RESPONSIBILITY OR LIABILITY FOR ANY DAMAGES THAT MAY BE SUFFERED BY A THIRD PARTY AS A RESUL T OF ANY DECISIONS MADE, OR ACTIONS TAKEN BASED ON THIS DOCUMENT. ALL RIGHTS RESERVED. NO PERSON MAY COPY, REPRODUCE, TRANSMIT OR ALTER THIS DOCUMENT MGELHANNEY ASSOCIATES IN WHOLE OR IN PART WITHOUT THE CONSENT PROFESSIONAL LAND SURVEYORS OF THE SIGNATORY. 13718 CEDAR STREET CAMPBELL RIVER. B.C. V9W 2W6 TEL. 287-7799 THIS DOCUMEN IS NOT VALID UNLESS FAX. 287-7662 ORIGINALLY SIGNED AND SEALED. FILE 01040C-1932 FAX NO. : 286 1592 Jul. 05 2004 11:47HM P2 PROM : rC&C Headrick Neighborhood Public Meeting regarding proposed rezoningof 635Evergreen Road. July 2, 2004 at 1700 hr. Campbell River Community Center - R.ootn 2 Attendance: Stan Skuse, Docninic Bellosito, Shelly Swan (Cindy's sister), Cindy lHeadric'k Cindy informed the group of the change from C2 to PAl as directed lry the city. She then explained fixture expansion plans- Question by S.Skuse, Will there be treesremaining andhow safe will they be? Cindy's reply - we are looking at the issue, l want to keep some of the trees but if they are deemed unsafe they will go. General comment from S. Skuse - My son (owns the Sticks and Stories Nursery) and I are happy with your plans. Question by D, Bellosito. How will you address trees in the back of the property and how will you deal with the boggy,verywetareaalong the back of the property? Cindy's reply , We plan to clear the trees along the back, including the blackberry bustles, We will look into the storm drain system. 1 assured him we would noti1, him prior to failing any try. He also expressed he has no problem with our plans and expansion, knows there is a need for this type of housing in CR. r c "te:4-t+rr c c 4t.;rr rc A DISTRICT OF CAMPBELL RIVER COMMUNITY SERVICES Planning Services Department 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5725; Fax: 250.286.5761 INFORMATION SHEET- FILE:OCP-04-07 & ZON-04-10 DATE: June 25, 2004 CIVIC ADDRESS: 635 Evergreen Rd. APPLICATION TYPE: OCP amendment and rezoning application. OWNER: Calvin and Cindy Headrick AGENT: NA LEGAL: Lot A, District Lot 72, Sayward District, Plan 31037 LOCATION: 635 Evergreen Road The applicant is applying to change the Official Community Plan designation from Traditional Single Family to Institutional. Additionally, the applicant is PROPOSAL: applying to change the Zoning for the property from Residential one zone (R-1) to Public Assembly One (PA-1) to permit the development of a Community Care Facility. PARCEL SIZE: 0.1860 hectares LOCATION MAP: Attached The applicants are proposing a 6-bed community care facility. They require PA-1 zoning to allow for future BACKGROUND INFORMATION: expansion. Prior to construction the applicants will be required to apply for a Major Development Permit that will outlinebuildingdesign and site layout and function. Ian Buck B.A., M.A. CONTACT: Phone: 250 286-5750 Fax 250 286-5761 Email: [email protected] P:IApplications - PlanninglOCP-ZON COMBO - OZCIOCP-04-07 - ZON-04-10 635 Evergreen\SUMMARY SHEET.doc 7/20/2004 DISTRICT OF CAMPBELL RIVER PLANNING SERVICES 301 St. Ann's Road, Campbell River, B. C. V9W 4C7 Telephone: 250.286.5726; Fax: 250.286.5761 Official Community Plan and Zoning Bylaw Amendment Application Comment Sheet File: OCP-04-07 & ZON-04-10 DATE SENT: June 29, 2004 CIVIC ADDRESS: 635 Evergreen Road We have received an application for an Official Community Plan and a Zoning Bylaw Amendment and would appreciate your comments. If we do not receive a written response by July 20, 2004 (3 weeks from mailing), we will assume your interests are unaffected. PLANNING STAFF COMMENTS: Date received: - Plot plan submitted shows setbacks not in compliance with PA- BUILDING STAFF 1 Zoning (See Bylaw 2700 Section 54). COMMENTS: - Submitted information does not include percentage lot Date received: Jul 9/04 coverage for complete proposal. - The proposed occupancy classification is B-2. (Care or Detention Facilities) As such it is a Part 3 building and subject to the requirements of District Building Bylaw No. 3060, Section 9, 11, and 15. This identifies the requirement for professional plan certification and construction supervision. I recommend that this application be refused with the requirement that: - It be re-designed to comply with the setback and lot coverage requirements of the proposed zoning, and - All phases of the proposal be clearly specified in the application. E.W. Maxwell, RBO Building Inspector Servicing Issues: ENGINEERING STAFF District records indicate that the subject property is serviced as COMMENTS: follows: Date received: Jul 7/04 One 19mm (3/4") water connection located 4.9m+/- west of the east property line No record of any sanitary sewer connection No record of any storm drain connection While not applicable at this current stage of proposed OCP and Zoning amendment, the applicant should be aware of the following issues which will require attention prior to the issuance of the Major Development Permit and Building Permit. The applicant is responsible to ensure that the subject property is P: (Applications - PlanningVOCP-ZON COMBO - OZCOCP-04-07 - ZON-04-10 635 Evergreen iCOMMENTS SHEET.doc adequately serviced to meet the full development potential of the property. Any unused sewer and storm drain connections shall be capped at the property line. Any unused water connections shall be removed at the main. The applicant is also responsible to confirm all service connection information (both new and existing) and to provide this information to the District for future reference. The applicant shall be responsible to ensure that an approved water meter and backflow prevention device is installed so as to ensure that all water consumption to the subject property is recorded and to ensure that there is no possibility of contamination of potable water. All new electrical service connections shall be installed underground. Engineering Services would recommend the installation of an on- site oil/water separator(s) to ensure adequate treatment of all on- site stormwater runoff. The applicant shall be responsible to ensure that adequate on-site parking is provided. Environmental Issues: The proposed OCP and zoning amendments do not trigger any action under the District's Environmental MOU. Engineering Services has no objections to the proposed OCP and Zoningamendments. Ron Neufeld FIRE DEPT STAFF COMMENTS: No Objections. Tim Paul Date received: Jul 6/04 DISCOVERY COAST GREENWAYS LAND TRUST COMMENTS: Date received: ADVISORY PLANNING COMMISSION COMMENTS: Date received: VANCOUVER ISLAND HEALTH AUTHORITY COMMENTS: Date received: Ian Buck B.A., M.A. CONTACT: Phone: 250 286-5750 Fax 250 286-5761 Email:[email protected] P: (Applications - PlanninglOCP-ZON COMBO - OZOOCP-04-07 - ZOAI 04-10 635 Evergreen I COMMENTS SHEETdoc DISTRICT OF CAMPBELL RIVER PROVINCEOF BRITISHCOLUMBIA BYLAWNO.3118, 2004 A BYLAW OF THE DISTRICT OF CAMPBELL RIVER TO AMEND THE CAMPBELL RIVER OFFICIAL COMMUNITY PLAN, BYLAW 2555, 1996. WHEREAS pursuant to Part 26, Division 2 of the Local Government Act in relation to Official Community Plans, the Council of the District of Campbell River is empowered to establish objectives and policies to guide decisions on planning and land use management; AND WHEREAS a Public Hearing was held in accordance with the Local Government Act and notice of such Hearing has been given as required; NOW THEREFORE the Council of the District of Campbell River, in open meeting assembled, enacts as follows: 1.This Bylaw may be cited for all purposes as "Official Community Plan Amendment Bylaw No. 3118, 2004 (635 Evergreen Road)". 2.That Schedule "A", Land Use Plan to the "Official Community Plan Bylaw No. 2555, 1996" be amended for Lot A, District Lot 72, Sayward District, Plan 31037 from Tradition Single Family 8-12 units per hectare to Institutional as shown on Map Schedule 1 attached herein and forming part of this bylaw. 3.That the Mayor and Clerk are hereby empowered to do all things necessary to give effect to this Bylaw. A Neighbourhood Public Meeting was held on 2nd day of July 2004 Read a first time on the day of 200 Read a second time on the day of 200 A Public Hearing was advertised in the Newspaper on the day of ,200 and on the day of ,200 to be held on the day of ,200 Read a third time on the day of 200 Adopted on the day of ,200 MAYOR CLERK P:\Applications - Planning\OCP-ZON COMBO - OZC\OCP-04-07 - ZON-04-10 635 Evergreen\Bylaw 3118.doc Official Community Plan Amendment Bylaw No. (Add Bylaw #) Page 2 of 2 MAP SCHEDULE 1 Subject DISTRICT OF PLANNING DEPARTMENT CAMPBELL RIVER i 118 35 Evergreen Rd_ Property Map Scale - 1:2.500 "Institutional" Dated:Clerk:Mayor: P: Applications - Planning'OCP-70N COMBO - OZC'_OCP-04-07 - 7ON-04-10 635 F.1 ergrrrn'Bylaw 3118.doc DISTRICT OF CAMPBELL RIVER PROVINCE OF BRITISH COLUMBI BYLAWNO. 3119.2004 A BYLAW OF THE DISTRICT OF CAMPBELL RIVER TO REZONE CERTAIN LANDS AND TO AMEND BYLAW NO. 2700,1998. WHEREAS pursuant to the Provisions of Section 903 of the Local Government Act in relation to zoning, the Council of the District of Campbell River is empowered to make regulations thereto; AND WHEREAS a Public Hearing was held in accordance with the Local Government Act and notice of such Hearing has been given as required by Bylaw; NOW THEREFORE the Council of the District of Campbell River, in open meeting assembled, enacts as follows: 1.That this Bylaw may be cited for all purposes as "Zoning Amendment Bylaw No.3119, 2004 (635 Evergreen Road)". 2.That Lot A, District Lot 72, Sayward District, Plan 31037, be rezoned from Residential One zone (R-1) to Public Assembly One zone (PA-1). Location: 635 Evergreen Road 3.That the Zoning Map referred to as Map Sheet "1" of Appendix "A" of Zoning Bylaw No. 2700, 1998 shall be amended accordingly, as shown on Map Schedule 1 attached herein and forming part of this Bylaw. 4.That the Mayor and Clerk are hereby empowered to do all things necessary to give effect to this Bylaw. A Neighbourhood Public Meeting was held on 2nd day of July 2004. Read a first time on the day of ,200 Read a second time on the day of ,200 A Public Hearing was advertised in two issues of the on the day of ,200 and on the day of ,200 to be held on the day of ,200 Read a third time on the day of ,200 Adopted on the day of ,200 MAYOR CLERK Zoning Amendment Bylaw No. 3119, 2004 Page 2 of 2 MAP SCHEDULE 1 ubject Property Map DISTRICT OF CAMPBELL RIVER PLANNING DEPARTMENT Evergreen Rd. Scale - 1:2,500 65 q4 56 55 55 48 CO 53 53 4Q 25 j o a a o o' o Q r o 07 Subject Property ------Evergreen Road 1 a i NICHOLLS ROAD ...... _ ---- 115 110 123120 "Public Assembly One Zone (PA-1)" Mayor: Clerk: Dated: P: Applications - PlanningtOCP-ZON COMBO - OZCIOCP-04-07 - ZON-0-1-10 635 EvergreenlZON-04-101Bylaw 3119.doc DISTRICTQI CAMPBELL RIVER PROVINCEOF BRITISHCOLUMBIA BYLAW NO. 3122 A BYLAW OF THE DISTRICT OF CAMPBELL RIVER TO AUTHORIZE A CAPITAL EXPENDITURE FROM THE DEVELOPMENT COST RESERVE FUND WHEREAS the Council of the District of Campbell River, in open meeting assembled, enacts as follows: 1. This Bylaw may be cited for all purposes as "Development Cost Reserve Fund Capital Expenditure Bylaw No. 3122, 2004". 2. A sum of Eight Thousand dollars ($8,000) is hereby authorized to be expended from the "Public Open Space" of the "Development Cost Reserve Fund" for the purpose of purchasing the following property: Part of Lot 3, Sec 29, Twp 1 and fraction on coast adjoining Comox District, Plan 4589 (1180 S. Island Highway) Read a first time on the day of 2004. Read a second time on the day of 2004. Read a third time on the day of 2004. Adopted on the day of 2004. MAYOR CLERK July 5, 2004 Mayor Nash and Council District of Campbell River 301 St. Ann's Road Campbell River, BC V9W 4C7 Dear Mayor Nash and Council, Subject: BC Transit Annual Report 2004 It is my pleasure to present BC Transit's annual report that covers the period from April 2003 to March 2004. It includes the financial statements and performance summaries of the corporation and 71 transit systems in BC outside of Greater Vancouver. As a whole, 2003/04 costs were below budget, revenue was higher than budget and more BC residents took transit than forecast. These are just some of the highlights in the report. The annual report can also be viewed on BC Transit's province-wide website for transit information at: http://www.busonline.ca/corporate/pdf/20040628 ar2004.pdf. This was another year of challenges for the transit partnership in the province. BC Transit, 50 local governments, the Victoria Regional Transit Commission, 19 private sector operating companies and 14 non profit agencies faced these challenges and produced impressive results. I look forward to continued productive collaboration in the future as we work to meet the demand and expectations for public transit in our communities across BC. Yours truly, Gregory A. Slocombe Chair BC Transit Board of Directors Copy: Local Government Contact Operating Company Contact g:\msystems\new\correspondence 2004\0705 annual report transmittal.doc Minister of Finance Ministre des Finances Ottawa, Canada K1 A OG5 His Worship Lynn D. Nash Mayor District of Campbell River 301 St. Ann's Road Campbell River, BC V9W 4C7 Dear Mayor Nash: Copies of your correspondence of January 12 and March 1, 2004 to the Minister of Transport,the Honourable TonyValeri,regarding the Air Travellers Security Charge(ATSC),have been forwarded tome.I note your concerns about the effect of combined Canadian and U.S. security fees on international air carriers operating in yourregion,and appreciate the opportunity to comment on theATSC.Please accept my apologies for the delay. Following the events of September 11, 2001, the government's 2001 Budget allocated $7.7 billion to enhance security for Canadians, with $2.2 billion of that amount committed toward enhanced air travel security. This commitment, which is funded by the ATSC, is crucial to assuring air travellers that Canada continues to have one of the safest and most secure air transportation systems in the world. It assisted in restoring confidence in air travel and is helping position Canadian airports and carriers at the leading edge of air travel safety. At the same time, the government relieved Canadian air carriers of the significant financial Canada 2 responsibilities they previously had with regard to the management and delivery of pre-board screening. In Budget 2003, the government followed up on its commitment to review the ATSC to ensure that revenues remain in line with projected costs for the enhanced air travel security system through 2006-07. As a result of this review, and consistent with the change to full accrual accounting for the Public Accounts of Canada, which allows the cost of capital assets to be spread over the useful life of the assets, the government reduced the charge on round-trip domestic air travel by more than 40 per cent. Based on updated revenue and expenditure projections, Budget 2004 proposes, effective for tickets purchased on or after April 1, 2004, the following adjustments: for air travel within Canada, to $6 from $7 for one-way travel and to $12 from $14 for round-trip travel; to $10 from $12 for transborder air travel; and to $20 from $24 for other international air travel. Further details about the review and how the new rate was determined are available on the Finance Canada website at www.fin.gc.ca. A third-party studywas also undertaken as part of the government's review of the ATSC. The study,by air transportation system planning and research consultant Dr. GeoffreyD. Gosling, provides an independent review of the Department of Finance Revenue Forecasting Model for theATSC,as well as the Transport Canada AirPassenger Traffic ForecastingModel.Dr. Gosling found that the Revenue Forecasting Model makes use of the best available information to assess the impact of future air traffic levelson ATSCrevenues. Inaddition,he found that the aggregate forecasts from Transport Canada fordomestic,transborder and other international air passengers provide a reasonable basis for estimating total revenue from thecharge. Thestudy, entitled Independent Review of the Finance Canada Revenue Model for the Air Travellers Security Charge, was released October 7,2003 and is also available on the Finance Canada website at www.fin.gc.ca. 3 The air transportation industry is under pressure globally. The Canadian government continues to carefully review the policy underpinnings for a safe, reliable and viable air transportation industry for Canada. I thank you for contacting the government, and trust that the information I have provided is helpful. Yours sincerely, Ralph Goodale March 1St, 2004 Honourable Toni Valeri, M.P. Minister of Transport, Tower C, Place de Ville, 330 Sparks Street, Ottawa, Ontario K1A ON5. Dear Minister Valeri: Re: Canadian Aviation Security Surcharge On August 14th, 2003 I wrote to the your predeceaser, David Collenette, requesting that consideration be given to the security surcharge for international flights be brought into a justifiable amount as here are no additional security measures required for international flights compared to domestic flights.This was the result of one of our scheduled air carriers expressing a concern over the $24 security fee levied by Transport Canada to International Air Carriers compared to the $14 fee for domestic flights in Canada. On January 12th, 2004 I wrote you requesting an acknowledgement and response to our earlier correspondence.I am still awaiting a response from you and ask that you respond accordingly. Yours truly, Mr. Lynn D. Nash, MAYOR. Copies to: Helijet International Inc. Municipal Services Director Airport Manager John Duncan, MP January 12th 2004 Honourable Toni Valeri, M.P., Minister of Transport, Tower C, Place de Ville, 330 Sparks Street, Ottawa, Ontario. K1 A ON5. Dear Minister Valeri: Re: Canadian Aviation Security Surcharge This will be further to my August 14th, 2003 correspondence (copy attached) to your predeceaser relative to a concern expressed to the District of Campbell River by one of our air carriers with regard to the $24 security fee being levied by Transport Canada toInternational Air Carriers. in my earlier correspondence, the District requested that the security surcharge for international flights be brought into a justifiable amount (ie. equal to domestic charges). To date,I have not had a response, and would request that you take the time to review this request and respond accordingly. Thank you. Yours truly, Mr. Lynn D. Nash, MAYOR. Encl. Copies to: Hel#et International Inc. Municipal Services Director Airport Manager rrom iourism ti 07/15/04 10,29am p. 1 of 2 BwrIsH CoLuM6LA VTAi4)1Wk' V'Y4: Ref #57198 July 14, 2004 Dear Olympic Partner; One year has passed since the International Olympic Committee selected Vancouver to be the host city of the 2010 Winter Olympic and Paralympic Games and the Spirit of 2010 came alive across the province. Since July 2, 2003, our government and, specifically, the Ministry of Small Business and Economic Development, have been developing ways to help British Columbia communities and small businesses realize Olympic opportunities over the next six years. On May 3, 2004, Premier Gordon Campbell hosted the Spirit of 2010 Business Summit. Over 700 business and community leaders attended the summit to get a first-hand look at the province's procurement, tourism, human resources and investment strategies. This information is available at www.spirit-of-201 0.ca. At the Summit, we also announced plans for the 2010 Commerce Centre, a one-stop access centre for British Columbia businesses to find information about procurement procedures, vendor qualification, sponsorship, and merchandising. The 2010 Commerce Centre will open on the Internet later this year. Recognizing the important role of communities around the Games of 2010, Premier Campbell established 2010 Community Committees across the province. The British Columbia Olympic Games Secretariat and 2010 LegaciesNow are preparing a business plan that will guide communities around the province between now and 2010. In addition, Gordon Goodman, British Columbia Olympic Games Secretariat and 2010 LegaciesNow, was recently assigned to work directly with community committees to assist in developing and implementing their 2010 opportunity strategies. This will be achieved through the delivery of workshops and forums, information on best practices from other jurisdictions and the facilitation of connections with Games related experts. The Ministry has also assigned regional project managers from the Economic Development Division to assist communities to pursue Games related economic opportunities. ...12 Ministry of Office of the Minister Mailing Address: Small Business and Parliament Bulldlnos Victoria, BC VSW 9E2 rrom tourism tit. 07/15/04 10;29am p. 2 of 2 2 Over the last several months there has been significant interest in the Olympic Live Site program. In partnership with the federal government, we are completing Olympic Live Sites program details allowing communities to pursue approved capital projects that leave lasting legacies around the province.Olympic Live Site program information will be available later this fall. Our primary concern is for the taxpayers of British Columbia and it is therefore of utmost importance that we permit the Olympic Organizing Committee to take a lead role in securing the sponsorship dollars that will pay for the Olympic Games. On the local level we would therefore ask you to be patient and refrain from making commercial, promotion or advertising commitments until you have all the information you will need. The 2010 Winter Olympic and Paralympic Games are a once-in-a-lifetime opportunity for this province. We want to ensure that every community, every region, and every sector of the British Columbia economy gets the very most from this tremendous event. Over the summer. 2010 Community Committee Chairs will be contacted so that fall/winter workshops and information sessions can be scheduled. We encourage you to stay engaged and think of ways your community can benefit from the 2010 Olympic Games and Paralympic Games. If you have any immediate questions please contact Gordon Goodman at (250) 356-7013 or [email protected]. Enjoy the summer and rest assured that our team will be working hard to prepare the best possible opportunities for all British Columbians. In this year of planning we are ahead of the game and appreciate your efforts and patience. Yours truly. John Les Minister COUNCIL MEETING, MONDAY, JULY 12,2004 at 7:30 p.m. in the District of Campbell River Council Chambers, 301 St Ann's Road, Campbell River, BC PRESENT: Chair - Mayor L. Nash, Councillors: M. Ashley, C. Cornfield, R. Grant, Wm. Matthews, M. Ostler, L. Ruehlen. D.D. Raines - Administrator, C. D. Lang - Corporate Services Director, D. Burns - Municipal Services Director, P. Stanton - Planning Services Manager, M. Roth - Environmental Coordinator, P. Skognes - Engineering Services Manager, W.T. Halstead - Municipal Clerk. IN-CAMERA BUSINESS: 04-0752 Ostler/Matthews: "THAT Council move In-Camera under the CARRIED authority of Section 90(1) (e), (j), (k) and (m) of the Community Charter. " Council recessed at 6:00 p.m. and resumed at 7:30 p.m. following the In-Camera business. 1. DELEGATIONS: (a) Al Hodgkinson, President, West Coast Prostate Awareness Society expressing thanks to all involved regarding HEALTH ONE, a society promoting awareness and early detection of prostate cancer. (b) Carmen Fitzmaurice and Lee Pollack spoke in support of their application for a Development Variance Permit 04-04 (171 Island Highway). 2. STAFF REPORTS: A. Administrator: (i) Administrator's July 6, 2004 Report regarding Non-Profit Agencies Receipt of Bingo Funds Top Up. 04-0753 Cornfield/Matthews: "THAT a letter be sent to the Solicitor CARRIED General requesting that the Provincial commitment to existing levels offunding to community charities from Provincial bingo revenue continue to flow to charities throughout B.C. and specifically Campbell River after 2005. " (ii) Administrator's July 6, 2004 Report regarding Strategic Plan 2nd Quarter Update. 04-0754 Matthews/Ashley: "THAT Council accept the Strategic Plan 2nd CARRIED Quarter Update, the 2004 Strategic Plan 2nd Quarter Status Report, and the 2004 Regular Council Follow-Up Report as information. " Regular Council Meeting Minutes - Monday, July 12, 2004 Page 2 B. Municipal Services Division: (i) Environmental Coordinator's June 28, 2004 Report regarding Campbell River Environmental Council - June 3, 2004 letter. 04-0755 Grant/Ostler: "THAT staff be directed to write to the Provincial CARRIED Regional Waste Manager and request that the Quinsam Coal Environmental Technical Review Committee (ETRC) convene meetings biannually rather than annually; AND THAT a letter be sent to the Campbell River Environmental Council (CREC) acknowledging receipt of their June 3, 2004 letter and advising them of the District's proposed course of action. " Copy of July 5, 2004 correspondence to Stan Goodrich, Campbell River Environmental Committee from Hubert Bunce, A/Section Head Business and Standards Section, Ministry of Water, Land and Air Protection regarding Mr. Goodrich's meeting with ministry staff on April 20, 2004 and CREC's letter to Mayor and Council dated June 3, 2004. 04-0756 Matthews/Cornfield: "THAT the copy of July 5, 2004 CARRIED correspondence to Stan Goodrich, Campbell River Environmental Committee from Hubert Bunce, A/Section Head Business and Standards Section, Ministry of Water, Land and Air Protection regarding Mr. Goodrich's meeting with ministry staff on April 20, 2004 and CREC's letter to Mayor and Council dated June 3, 2004 be received. " Environmental Coordinator left the meeting at 7:55 p.m. (f)Engineering Services Manager's July 6, 2004 Report regarding Island Highway (l9A) Local Improvement Program Progress Report No. 3. 04-0757 Ruehlen/Ashley: "THAT the Engineering Services Manager's July CARRIED 6, 2004 Report regarding Island Highway (19A) Local Improvement Program Progress Report No. 3 be received as information. " C. Corporate Services Division: (i) Finance Manager's June 28, 2004 Report regarding West Coast Prostate Awareness Society. 04-0758 Ashley/Grant: "THAT the West Coast Prostate Awareness Society's CARRIED request for a grant-in-aid for rental of the Tidemark Theatre be respectfully denied as it does not fit within the guidelines for grants-in-aid. " (ii) Building Inspector's Report to June 30, 2004. Regular CouncilMeetingMinutes-Monday,July 12,2004 Page 3 04-0759 Grant/Ostler: "THAT the Building Inspector's Report to June 30, CARRIED 2004 be received. " i) Materials Manager's July 7, 2004 Report regarding Request For Proposals 352 - South Island Highway (19A) - Conceptual Design - Phase 2. 04-0760 Ruehlen/Grant: "THAT the Request For Proposals 352 - South CARRIED Island Highway (19A) - Conceptual Design - Phase 2 be awarded to the lowest priced proponent, Lanarc Consultants Ltd. at a total Upset Cost of $143,531. 00 (GST not included). " D. Community Services Division: (i) Planning Technician Buck's July 6, 2004 Report regarding Development Variance Permit 04-04 (171 Island Highway - to vary Zoning Bylaw). 04-0761 Ashley/Ostler: "THAT Council approve Development Variance CARRIED Permit 04-04 (171 Island Highway) to reduce the front yard setback from 5.0 metres to 0.1524 metres. " Engineering Services Manager left the meeting at 8:05 p.m. (ii) Planner Roy's July 7, 2004 Report regarding Major Development Permit (04-09) for a Licensee Retail Store at 84 and 118 Dogwood Street. 04-0762 Cornfield/Matthews: "THAT Council approve Major Development CARRIED Permit 04-09 at 84 and 118 Dogwood Street. " Planning Services Manager left the meeting at 8:10 p.m. 3.BYLAWS AND PERMITS: (a) Clerk's July 3, 2004 Report regarding Road Closure - Bonaventure Land (Plan 39498). 04-0763 Matthews/Ashley: "THAT Council adopt Road Closure Bylaw No. CARRIED 3038, 2004 (Plan 39498). " (b) Finance Manager's July 7, 2004 Report regarding Cemetery Rates. 04-0764 Cornfield/Matthews: "THAT Cemetery Amendment Bylaw No. CARRIED 3117, 2004 receive first, second and third readings." (c) Thanet Road Closure and Dedication Removal Bylaw No. 3121, 2004. 04-0765 Cornfield/Ashley: "THAT Thanet Road Closure and Dedication CARRIED Removal Bylaw No. 3121, 2004 receive first, second and third readings. " Regular Council Meeting Minutes-Monday,July 12,2004 Page 4 4.CORRESPONDENCE Items of correspondence for Council consideration: 04-0766 (a) Matthews/Cornfield: "THAT the June 21, 2004 correspondence CARRIED from Frank Leonard, Municipal Finance Authority of BC regarding Municipal Finance Authority Pooled Investment Dividends be received. " 04-0767 (b) Matthews/Cornfield: "THAT the June 28, 2004 correspondence CARRIED from Chair Marvin Hunt, Union of British Columbia Municipalities regarding Forum for Large Urban Communities 2004 Union of British Columbia Municipalities Convention be received. " 04-0768 (c) Matthews/Cornfield: "THAT the June 30, 2004 correspondence CARRIED from R.T. (Rich) Coleman, Solicitor General and the Honourable Murray Coell, Minister of Community, Aboriginal and Women's Services regarding Emergency Preparedness be received. " 5.MAYOR'S REPORTS: 6.COMMISSION/COMMITTEEREPORTS: 7. MINUTES: (a) June 29, 2004 Council Minutes. 04-0769 Matthews/Cornfield: "THAT the June 29, 2004 Council Minutes be CARRIED adopted. " 8.OTHERMINUTES: (a) June3, 2004 and June 24, 2004 CommunityBeautification Select Committee Meeting Minutes. 04-0770 Ostler/Ashley: "THAT the June 3, 2004 and June 24, 2004 CARRIED Community Beautification Select Committee Meeting Minutes be received. " (b) June 16, 2004 Development Liaison Group Minutes. 4-0771 Matthews/Ashley: "THAT the June 16, 2004 Development Liaison ARRIED Group Minutes be received." (c) June 23, 2004 Campbell River Access Awareness Committee Minutes. 4-0772 Ashley/Grant: "THAT the June 23, 2004 Campbell River Access ARRIED Awareness Committee Minutes be received. " (d) June 23, 2004 Senior's AdvisoryCommissionMeeting Minutes. Regular Council Meeting Minutes - Monday, July 12, 2004 Page 5 8. OTHER MINUTES: 04-0773 Grant/Ashley: "THAT the June 23, 2004 Senior's Advisory CARRIED Commission Meeting Minutes be received. " (e) June 24, 2004 Advisory Planning Commission Minutes. 04-0774 Ashley/Grant: "THAT the June 24, 2004 Advisory Planning CARRIED Commission Minutes be received." 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: (a) Corporate Services Director's July 9, 2004 Report regarding 2004 Local Improvement Borrowing - MFA Fall Issue. 04-0775 Matthews/Grant: "THAT Council approve borrowing from the CARRIED Municipal Finance Authority, as part of their fall issue, $2, 000, 000 as authorized through Local Improvement Construction Bylaw No. 3073 (Highway 19A from Hilchey Road to the south property line of 2658 South Island Highway) and that the Regional District of Comox Strathcona be requested to consent to our borrowing over a 10 year term and include the borrowing in their security issuing bylaw. " 11. INFORMATION: Information items presented to Council: 04-0776 (a) Ashley/Matthews: "THAT the June 15, 2004 correspondence from CARRIED W.R. (Rick) Roger, Vancouver Island Health Authority (VIHA) advising that Jac Kreut, VIHA Board Chair, has Mayor Nash's letter of April 27, 2004 be received. " 4-0777 b) Ashley/Matthews: "THAT the June 18, 2004 copy of ARRIED correspondence from Lauren Hewson, City of Coquitlam to the Honourable Bill Barisoff, Minister of Water, Land and Air Protection regarding Notice of Motion - Councillor Donnelly - Streamside Protection and Stream Riparian Areas be received. " 04-0778 (c) Ashley/Matthews: "THAT the June 29, 2004 e-mail CARRIED correspondence received from Community Energy Association inviting a community application for the 2004 Energy Aware Award be received. " 04-0779 (d) Ashley/Matthews: "THAT the July 2004 Vancouver Island CARRIED Regional Library Board News Brief be received. " 04-0780 Ostler/Matthews: "THAT Council move In-Camera under the CARRIED authority of Section 90(1) (e), (j), (k) and (m) of the Community Charter, at 8:35 pm. " Regular Council Meeting Minutes - Monday, July 12, 2004 Page 6 12. ADJOURNMENT: 04-0781 Grant/Matthews: "THAT the meeting adjourn." CARRIED The meeting adjourned at 9:30 p.m. PUBLIC QUESTION PERIOD: Mayor L. Nash CHAIR W.T. Halstead Municipal Clerk DISTRICT OF CAMPBELL RIVER BOARD OF VARIANCE MINUTES of the Board of Variance meeting held on Thursday, March 25, 2004 at 9:00 a.m.at Municipal Hall in the Committee Room, located at 301 St. Ann's Road, Campbell River, B.C. PRESENT: B. McSeveney- Chair; H. Osing,C. Saults, K.Stone; C. Belle-Oudry - Applicant; T, Maxwell-BuildingInspector;K. Simmons- Deputy Clerk. a) 2224 Albea Road C. Belle-Oudry was inattendance. The Chairacknowledged a written submission receivedfrom Ryan Early, 451 Reavie Road,expressing concern regarding a possible decrease in hisprivacy due to the proposed building.The Building Inspector clarified that the application is for a single storey addition and that the District has no objections to the application. The Applicant statedthat thereis an existing 6-foot fence between her property and Mr. Early's property and does not believe that decreased privacy is an issue. M.S. Osing/Stone: "That a variance to Section 29.5 of Zoning Bylaw No. 2700 for 2224 Albea Road (Lot 2, District Lot 218, Comox District, Plan 33000) to reduce the required rear yard setback from 7.Om (23 ft.) to 2.32m (7 ft., 7 in.) to accommodate a 10 ft. x 32 ft. addition to the home, be approved." CARRIED Ms. Belle-Oudry left the hearing at 9:05 a.m. This portion of the hearing concluded at 9:05 a.m. Arden & Philippa McFarlen - Applicants b) 2062 Eardley Road Applicants Arden & Philippa McFarlen arrived at 9:06 a.m. The Chair enquired as to receipt of submissions regarding this application and was informed that no submissions had been received. Mr. McFarlen circulated a picture of the proposed building to replace the previous building destroyed by fire. The BuildingInspector report that the District has no objections to this application. Mr. Saults confirmed with McFarlen that it is not his intention to construct a structure on the existing cement pad, beyond the footing toward the fence. M.S. Stone/Saults: "That a variance to Section 9.5 of Zoning Bylaw No. 2700 for 2062 Eardley Road (Lot 3, District Lot 218, Comox Land District, Plan 29812) in order to permit the construction c f an accessory building with a height variance of 0.61 in (2 feet) be approved." CARRIED Mr. McFarlen left the hearing at 9:10 a.m. The hearing concluded at 9:10 a.m. cSeveney CHAIR 11ZeuslLegislative ServicesiDeputy ClerklMinutes12004 Minutes\Board of Variance\Belle-OudryYBelleOudry and McFarlen Minutes.doc THE CAMPBELLRIVER #102- 301 DogwoodHOSPICE Campbell Street SOCIETY River, B.C.V9W 2Y1 email Phone/Fax(250) spiceis and.re 286-1121 June12, 2004 Mayor andCouncil CampbellRiver District 301 St.Ann's MunicipalOffice CampbellRiver, B.C. Dear MayorNash and CouncilMembers On behalfof the CampbellRiver Grant of$500.00 for HospiceSociety, I our 3r' Annual would liketo thank put towardsthe rental "AngelRock" you foryour another of theCommunity Dinner andDance. successful Hall which These fundswere year. lowered thecost and contributedto DianaWilliamson ExecutiveDirector Office of the Minister Cabinet du ministre Fisheries and Oceans Peches et Oceans Ottawa, Canada K1A OE6 .JULi0 b 2004 His Worship Mayor Lynn D. Nash District of Campbell River 301 St. Ann's Road Campbell River, British Columbia V9W 4C7 Dear Mayor Nash: On behalf of the Honourable Geoff Regan Minister of Fisheries & Oceans, I wish to acknowledge and thank you for your correspondence of June 23, 2004. Please be assured that your correspondence will be given careful consideration. Yours sincerely, Lilianne Wells Chief of Ministerial Correspondence Canada File: 0410-01-PROV, 0250-20-UBCM June 23`d, 2004 The Honourable Geoff Regan, Minister of Fisheries & Oceans Canada, Parliament Buildings, Wellington Street, Ottawa, Ontario. K1 A OA6. Dear Minister Regan: Re: Proposed Riparian Area Regulation On behalf of the Council of the District of Campbell River, I am writing to express concern about local government involvement in the review process of the Riparian Area Regulation (RAR) proposed by the B.C. Provincial Government in conjunction with the Department of Fisheries & Oceans and the Union of B.C. Municipalities.The RAR would replace the existing Streamside Protection Regulation. Specifically, Council requests that the UBCM 2002 Environmental Action Plan provisions, as noted in the attached letter to UBCM, be considered as part of the development and review of the RAR. The District of Campbell River supports Provincial legislation that provides for environmental protection of natural resources. However, Council is concerned that the proposed RAR will create unreasonable expectations of local government and could in turn negatively impact on the economic well being of the area's residential, commercial and industrial development industry. In 2003 the District adopted development permit bylaws that exceed the Streamside Protection Regulations (SPR) enacted by the Province in 2001. The District's bylaws provide for a flexible approach to streamside protection that ensures that both federal and provincial environmental interests are addressed. Prior to changing the Streamside Protection Regulation, the Province should consider assessing the status of the current regulations through meaningful dialogue with local government. As such, the District of Campbell River invites you to discuss the RAR in an open and constructive forum. Yours truly, Mr. Lynn D. Nash, MAYOR. Encl. Copies to: UBCM John Duncan, MP Rod Visser, MLA Dave Innell, Acting Regional Director, Fisheries & Oceans Canada Hubert Bunce, Regional Director, Ministry of Water, Land and Air Protection bcc to: Environmental Co-ordinator K.\Mayor and Council\MayorlLetters\Fish Oceans Regan re Riparian Regs. doc Challenge Mayor Lynn Nash District of Campbell River Dear Lynn: Thanks for participating in the Community Crash Reduction Challenge from May 5 to 27, 2004. As one of 125 official participants in BC, you have shown you care about creating a safer environment for all road users. We have now tabulated the claims numbers reported during the 23 days that the Challenge was taking place. Provincially, there was close to a 15 per cent decrease in crashes during the Challenge period, when the 2004 numbers are compared with the average during the period of 1999 to 2003. These numbers will change slightly when all claims have been reported; however, overall results are great news for British Columbians. The Challenge was an opportunity for communities such as yours to take action for improving the safety of your residents. Car crashes are one of the leading causes of death and injury for British Columbians. By working together, we can help make our roads safer. For all the results from this tear's Community Crash Reduction Challenge, go to www.icbc.com. Lyall Woznesensky Loss Prevention Manager, Vancouver Island Per: RonFisher, CommunityManager Official Challenge Website at www.icbc.com Cluiidllunibrokers INSURING A SAFER BC Community "I 1 r, Challenge District of Campbell River officially participated in the Community Crash Reduction Challenge to raise awareness of local road safety issues and help reduce the harmonB.C.'s roads. Mays-27,2004 TA" BRITISH Road COLUMBR 4 Sense unity Crash Actual 2004 erls cent Prediction Crash Countdecrease I D (Pop. 10,001 - 40,000) 1 SIDNEY 48 221 l.'t-.ILI'l\rt 01 27 of DAWSON CREEK 45 28 38 NELSON 59 38 36 SUMMERLAND 42 28 33 QUALICUM BEACH 53 36 32 PRINCE RUPERT 33 23 30 COMOX 50 35 30 FORT ST JOHN 88 62 30 LADYSMITH 55 39 29 CENTRAL SAANICH 68 50 26 PORTALBERNI 91 68 25 QUESNEL 79 60 24 CRANBROOK 89 68 24 PITT MEADOWS 110 84 24 OAK BAY 75 58 23 POWELL RIVER 51 40 22 PARKSVILLE 58 46 21 MERRITT 36 29 19 SQUAMISH 74 60 19 WILLIAMS LAKE 78 64 18 KITIMAT 22 18 18 TERRACE 48 40 17 SALMON ARM 53 44 17 PORT MOODY 176 148 16 WHITE ROCK 128 109 15 MISSION 186 163 12 SOOKE 49 43 12 DUNCAN/NORTH COWICHAN 115 102 11 GIBSONS 42 38 10 SMITHERS 21 19 10 PENTICTON 134 122 9 LANGFORD 91 84 8 COURTENAY 102 95 7 CAMPBELL RIVER 117 118 -1 Note 1: The "Crash prediction" is the 5-year average number of crashes involving residents of each community that occurred between May 5 and May 27. Note 2: The "Actual 2004 Crash Count" includes crashes reported to May 31 and will increase over time. CENTRAL SERVICES Box 3333, 6250 Hammond Bay Rd., Nanaimo BC, Canada V9R 5N3 Phone: (250) 758-4697 Fax: (250) 758-2482 Email: [email protected] Web: www.virl.bc.ca e To: MUNICIPALITIES AND REGIONAL DISTRICTS FROM: VANCOUVER ISLAND REGIONAL LIBRARY DATE: JULY 15, 2004 LJ7 VIRL 2003 Annual Report Enclosed, please find two copies of the VIRL 2003 Annual Report Brief and one copy of the full version of the VIRL Annual Report for your information. Please note that a copy of both reports has been sent to your Library Board member and a copy is available in your local library for the public. If you have any questions or require additional information, please contact Jaye-Lynn Gooch at (250) 729-2303. The Vancouver Island Regional Library Values Information, Recreation and Learning. www.virl.be.ca 2003 ANNUAL REPORT Chair's Report for 2003 As Chair of the Vancouver Island Regional Library, I look at the past year as a year of challenges and a year of accomplishments. Leadership from our Executive Committee, Committee chairpersons and individualBoard members contributedtotheachievement of the accomplishments. The Board of VIRL is blessed with elected officials who give freely of their time and expertise. The Board functions as effectively and efficiently as it does because its members truly believe in the worth of VIRL and the services that it provides to its customers on Vancouver Island and the South Coast. Equally responsible for assisting the Board in successfully reaching our 2003 goals to the extent we did, is the staff of VIRL led by our Executive Director Penny Grant and her management team of Martin Gavin, Elizabeth Pack, ,Fiona Anderson, John Gunn and Lynsie Forster as well as our branch managers and their competent staff. When looking forward to our challenges and goals for 2004 we should be guided by the VIRL mission statement... The Vancouver Island Regional Library Values Information, Recreation and Learning. We should always be aware of the public's expectation for increased services. However, we can not forget that many of our communities are faced with reduced opportunities for revenue. As a Board, we must remain vigilant in keeping expenditures in control and within the means of our community members. It is worth including our Board goals for 2004 in the Chair's annual report for it is the yardstick by which we can measure our success in.the coming year.Our goals are to address the financial impact of the increase to the Library book rate; improve the stability of the Library; seek ways to cooperate with the GVPL while protecting the interests of the VIRL; continue long-term planning; improve branch facilities; develop a new marketing and funds development program; complete staff negotiations by achieving cost-effective contracts; updating Board policies and reorganizing the Board policy document; preparing for a new Integrated Library System; completing the 2004 Board self-evaluation; and completing the structure for the VIRL Friends of the Library. Our goals are ambitious, but with the commitment of our Board members and VIRL staff, they are attainable. In closing, I would specifically like to thank our Vice Chair Noor Ahmed for his guidance and leadership. As well, I want to acknowledge the contributions of our past standing Committee Chairs Anton Kruyt (Finance), Keith Thomas (Fundraising), Frank White (Labour Relations), Noor Ahmed (Planning) and Past Chair Donna Gault. Their contributions to the worth of VIRL have been exceptional. Tom Krall Vancouver Island Regional Library Chair 2 Report of the Executive Director 2003 was a busy and successful year for Vancouver Island Regional Library. Circulation increased 2.9% to 4,616,970, with an average of 11 items borrowed per capita. Holds requested increased 7.6% to 572,662. Holds filled increased 6.4% to 482,926. Customer-placed holds increased 20.6% to 346,267 and holds accounted for 10.5% of the circulation. Reference questions decreased 11.4% to 230,743. This is a common trend in public libraries balanced by greater customer use of the Internet and online resources. Planning was undertaken for the newCowichanBranch-to openin 2004. It was recognized that VIRL could not use the Library Book Rate (LBR) to mad non-print materials and that the rate itself might increase. VIRL lobbied the federal government for retention and broadening of LBR. It was decided that the mailing of holds for major branches (85%) would be replaced with an expanded Delivery System. Refurbishments were completed in Port Hardy, Campbell River, Nanaimo Harbourfront and Lake Cowichan. The Central Services Collection was dispersed to the branches to provide space for the new Delivery System. Staff training included workshops on performance management, multiple futures, business writing, and a mini- conference for supervisors. Technology improvements included installation of new Integrated Library System server, planning for the upgrade to Horizon, telecom and/or PC circulation upgrades in Lake Cowichan, Port Hardy, Port McNeill, Port Alice, Sayward, Sointula, Nanaimo Harbourfront, Tahsis, Gold River, Tofino, Ucluelet, Sayward, and Sointula. VIRL also ran a pilot program for customer self-checkout services in Parksville and Ladysmith. Children's programming and promotion included the annual Summer Reading Program (4652 registered), storytime (9,279 attendees), class visits (3,584 participants), children's programs (5811 attendees), adult and child programs (1,356 attendees). Adult programming and promotion included a booth at VIEX, Database Promotion Week, adult programs (2,160 attendees), adult group visits (1,248 attendees). Youth @ BC Internet Training was held in 17 branches. Friends of the Library were invited to participate in revisions of Board Policy on Friends. VIRL provided input for the provincial government plan for public library service in B.C. Changes were made in the Cataloguing and Acquisitions Departments to improve efficiency and reduce the cataloguing backlog. I would like to thank the Board and Staff for their dedication and support. Penny Grant Executive Director 3 Table I - Four Year System Wide Summary 2000 2001 2002 2003 Population 425,263 428,588 415,477 401,458 RegisteredBorrowers 208,962 197,962 185,790 183,809 New registrations in 2001 23,760 26,602 31,777 29,213 Circulation 4,162,284 4,166,779 4,451,172 4,616,970 Reference Questions 283,096 291,338 260,573 230,743 Online Access MagazinesDatabase Searches 85, 068 74,822 62,465 156,672 Visits to the Website (virl.bc.ca)* N/A 274,572 241,145 291,626 Catalogueuse via Internet 84,607 259,724 495,356 756,389 Requests (Holds) Requests Placed 343,212 438,302 532,214 572,662 Requests Filled 294,162 352,090 453,887 482,926 Interlibrary Loans Borrowed from other libraries 3,057 6,313 8,367 9,736 Loaned to other libraries 1,790 1,716 1,328 1,332 Program Attendance 19,821 20,608 21,651 26,464 Full Time Equivalents Exempt Staff 5 5 5 9 Professional Staff 26.4 27.62 28.82 26.42 Clerical Staff 123.83 125.03 118.65 116.35 Pages 21.61 21.54 20.95 21.57 Total F.T.E. 176.8 179.19 173.42 173.34 Budget Wages & Benefits 7,286,264 7,480,140 7,293,835 7,681,996 Branch Costs 1,939,239 2,044,005 2,166,666 2,159,578 Books & Materials 1,551,425 1,606,925 1,614,218 1,687,376 Connectivity & Equip. 881,211 818,535 699,219 612,972 Other 1,566,962 1,763,104 1,696,454 1,567,002 Total Budget $13,225,101 $13,712,709 13,470,392 13,708,924 Notes: Figures from 2000 and 2001 include Central Saanich. FTE and Expenditures are taken from the VIRL Budget documents approved in November of the previous year. 0; 4 Table II - Four Year Collections Summary 2000 2001 2002 2003 Catalogued Items Adult Non-Fiction Books 298,276 274,340 259,464 *402,325 Adult Fiction Books 213,010 203,407 172,162 181,488 Total Adult Books 511,286 477,747 431,626 583,813 Juvenile & Young Adult Non-Fiction 79,873 77,683 74,299 73,611 Juvenile & Young Adult Fiction 153,684 156,881 130,072 145,883 Total Juvenile & Young Adults Books 233,557 234,564 204,371 219,494 Audiobooks for vision impaired 4,138 4,393 4,282 4,201 Talking Book Cassettes 9,707 11,474 12,250 13,674 Videos and beginning 2003 DVDs 22,930 26,129 26,897 30,245 Music (CDs) n/a 3,711 3,961 6,050 Total Multimedia 36,775 45,707 47,390 54,170 Total Catalogued Items 781,618 758,018 860,455 857,477 Total Catalogued Titles 222,006 225,515 223,415 236,040 Uncatalogued Paperbacks (estimated) 413,321 382,165 401,240 403,936 GRAND TOTAL (ITEMS) 1,315,721 1,140,183 1,315,592 *1,261,413 Magazines & Newspapers Magazine subscriptions 2,840 3,228 2,905 2,905 Magazine titles 832 663 611 611 Newspaper subscriptions 87 84 84 77 Newspaper titles 24 21 21 23 New Catalogued Items Volumes catalogued 88,923 103,944 102,952 58,340 Titles catalogued 37,753 28,879, 30,765 33,267, Public Access Electronic Resources 12 22 22 28 Notes: 2000-2002 Grand Total does not include magazine copies. They are included in Table VI - Branch Collections. *2003 Grand Total includes all materials (print, paperbacks, audio visual & electronic format, periodicals copies). 5 TableIII - Outputs by Branch Reference Program BRANCH Population Circulation Questions Attendance Bella Coola 2,330 26,580 1,971 56 Campbell River 32,044 285,258 20,760 1,499 Chemainus 6,000 63,456 3,711 64 Comox 14,743 146,725 2,769 314 Cortes Island 1,027 17,832 503 4 Courtenay 38,567 462,998 23,706 2,366 Cowichan 38,314 395,586 28,308 1,718 Cumberland 2,747 27,282 1,799 2 abriola Island 3,778 94,758 7,233 441 Gold River 1,340 29,989 2,083 703 Hornby Island 966 43,976 725 177 adysmith 12,794 165,640 10,911 90 Lake Cowichan 6,231 101,851 11,960 474 asset 1,584 14,178 520 78 anaimo Harbourfront 52,220 372,109 16,528 4,268 Nanaimo Wellington 38,127 456,446 18,144 2,686 Parksville 22,876 295,639 16,064 1,534 ort Alberni 25,770 197,938 16,123 1,926 ort Alice 1,111 11,229 614 278 Port Clements 743 5,696 140 28 Port Hardy 5,459 40,458 649 389 Port McNeill 3,755 40,312 1,738 682 Port Renfrew 295 3,195 125 1,248 adra Island 2,627 42,732 932 270 Qualicum Beach 17,475 234,847 12,570 1,084 Queen Charlotte 1,437 , 31,789 1,400 393 Sandspit 734 7,187 100 18 Sayward 1,203 9,156 50 72 idney/N.Saanich 22,295 322,912 10,864 1,82 ointula 646 22,598 721 16 Sooke 14,984 117,325 1,749 460 South Cowichan 12,224 158,875 8,838 694 Tahsis 559 10,917 1,432 7 ofino 1,653 19,321 1,104 411 Ucluelet 1,652 20,206 880 344 'Union Bay 1,167 11,925 1,277 131 oss 354 4,113 295 82 oks by Mail 9,016 23,940 1,304 41 amfield Book Deposit 383 192 143 7 1ballos Book Deposit 228 0 0 0 entral Services 0 12,937 0 70 irtual (Customer Renewals) 0 266,867 0 oTAL 401,458 4,616,970 230,743 29,2 Note: Population is for branch catchment areas and is based on 2003 BC Stats Estimates. 6 Table IV - Inputs by Branch PIAC Square OpenClerical BRANCH Population Feet Collection HoursHrs/Wk/OPAL Stations Bella Coola 2,330 1,138 15,753 19.0 23.5 2 Campbell River 32,044 9,683 83,781 57.0 159.0 10 Chemainus 6,000 1,220 23,224 37.0 45.0 2 Comox 14,743 2,140 30,268 47.5 91.0 4 Cortes Island 1,027 750 9,429 12.0 11.0 2 Courtenay 38,567 12,521 96,718 60.5 234.0 12 Cowichan 38,314 5,100 77,694 57.0 237.0 7 Cumberland 2,747 840 21,325 23.0 26.0 3 Gabriola Island 3,778 1,634 20,781 41.0 62.0 2 Gold River 1,340 1,535 14,559 20.5 23.0 2 Hornby Island 966 831 12,320 26.0 32.5 2 Ladysmith 12,794 4,310 52,076 51.0 103.0 4 Lake Cowichan 6,231 1,662 28,843 44.0 69.0 2 asset 1,584 1,580 12,816 14.0 16.0 2 anaimo Harbourfront 52,220 25,000 111,411 61.0 197.0 36 Nanaimo Wellington 38,127 4,800 64,571 57.0 245.0 11 Parksville 22,876 6,269 58,987 57.5 149.0 9 Port Alberni 25,770 4,096 48,633 51.0 121.0 6 Port Alice 1,111 1,219 16,459 12.0 16.0 2 Port Clements 743 690 7,868 7.0 8.5 2 Port Hardy 5,459 2,700 21,388 31.0 35.0 2 Port McNeill 3,755 1,536 21,582 23.0 26.0 2 Port Renfrew 295 800 7,671 8.0 10.5 2 Quadra Island 2,627 1,024 12,026 25.0 31.0 3 Qualicum Beach 17,475 6,842 41,145 54.0 128.0 5 Queen Charlotte 1,437 1,200 17,174 22 25.0 2 Sandspit 734 600 8,225 7.0 8.5 2 Sayward 1,203 1,000 10,563 10 12 2 Sidney/N.Saanich 22,295 6,241 71,025 60.5 181.0 7 Sointula 646 882 14,434 18.0 21.5 2 Sooke 14,984 3,700 37,672 45.0 73.0 4 South Cowichan 12,224 3,300 38,455 48.0 92.0 4 Tahsis 559 900 11,013 12.0 14.0 2 Tofino 1,653 750 8,952 18.0 20.0 2 Ucluelet 1,652 1,600 12,421 18.0 20.0 2 Union Bay 1,167 294 7,418 14.0 14.0 1 Woss 354 450 5,810 7.0 8.5 2 Books by Mail 9,016 0 9,722 0 35 [Bamfield Book Deposit 383 0 1,065 0 0 gZeballos Book Deposit 228 0 1,307 0 0 Central Services 0 20,225 94,8291 0 0 TOTAL 401,4581 141,0621 1,261,4131 1175.512623.51 16 Note: Population is for branch catchfient area. 7 VancouverIsland RegionalLibrary Staff List-December 2003 ADMINISTRATION CAMPBELL RIVER CORTES ISLAND LAKE COWICHAN PORT ALBERNI SAYWARD Penny Grant Yvonne Alix *Jude Marentette Diana Andrew' Isabel Caron *Kimberly Skogan Executive Director Barbara Hall *Penny Leach Colleen Chomeakwich Elizabeth Pack Heidi Johansson COURTENAY Merrin Penney Geneva Crowley SIDNEY Director Public *Barb Klugh Kelly Fitzpatrick Services - South Jean Pakulak Gwenda Bryan3 Cindy Greve *Marilyn Boes2 ' Martin Gavin +Cheryl Reaume Eleanor Logan *Vivienne Wilson Nancy Cardin' Director Public Kerry Strain Leta Luchsinger MASSET Debbie Chu Services - North Eva McArthur PORT ALICE *Wendy Dentro' Fiona Anderson +Diane Maxted *Joanne Zaleski *Kelly Fitch2 Director Support Services CENTRAL SERVICES Sharon Morrison *Laura Goatham Janet Hansen John Gunn Lynne Palaia' Vacancy +Simone Ledet2 Director Management Fern Allan CSC Connie Prain NANAIMO Jean Pynn Services Janet Anderson MNDS Adriana Spighi HARBOURFRONT PORT CLEMENTS Susan Smith Lynsie Forster Melanie Barnum PUR Heather Stark Manager FinancialServices Taryn Brouard CSC *Diane Taggart +Julie Berreth *Ruth Bellamy SOINTULA Debbie Main Cecile Caumartin CAT Nicole Burow3 Human Resources Officer Darcy Chanakos SS COWICHAN Donna deBellefeuille PORT HARDY *Denise Aleksich Louise Baker Carol Harlow PYRLL Valerie King Vicki Gutteridge Executive Assistant Vicki Hepinstall CSC Susan Brigham Marleen Murphy *Sharon Macintosh Brenda Jamieson CAT Naomi Diamond Pat Nuttall Brooke McIntosh SOOKE Donna Konsorado SPP +Nancy Greenwood Janice Pascoe LIBRARIANS/ Claudia Korsch CAT Margaret Haight Beth Robinson PORT MCNEILL *Edith Newman PROFESSIONALS Kathryn KrauseTRNSF Lindy Ingham Janelle Shaw3 Patricia Raisbeck Susan Langston PER Denise Lauzon * Bonnie Vandervalk * Roberta Day Leslie Redhead Emily Macomber ILL Marsha McPherson Vacancy Vacancy Yvonne Smith Candy Ashbridge QB Tammy Manzer CSC *Rhonda Nott Judy Wilson Judy Baxter LY Bob Moffatt SYS Diane Prince Diane Young PORT RENFREW SOUTH COWICHA1 Laura BeswickEXTNI Ian Monk DRVR Catharine Young Lynda Colbeck PV Cindy Murdock CSC Ainis Zvirgzdins Joan Levy *Pat Fiddis Michael de Leur NA Stephen Nolan SYS NANAIMO Heidi Mueller Janet Delgatty COLL Markus Novotny SYS CUMBERLAND WELLINGTON OUADRA ISLAND Wendy Robison Dave Driedger SC Andy Pomeroy SYS Brenda Thompson Gillian Card Sherrie Fudikuf Kerrie Talbot Rand Flem-AthEXTHG Grace Rayson CAT *Ellen Wise Anne-Marie France *Barb Van Orden Sharon Hanna SI Silvia Reid PUR Tammy Hall TAHSIS Ben Hyman SS Elizabeth Andrea Seriani FS GABRIOLA ISLAND +Donna Addison QUALICUM Johnson CO Janette Smith ACQ *Laurene Miller BEACH *Jacqueline Lahaie Rusi Jokhi MO Valerie SommervilleCSC Susan Buckley Marlyss Sheldan Kris Jorgensen SS Rita Sorensen ACQ Elise Hoy2 Inge Vallat Gloria Martini TOFINO Elaine Julian CR Barbara Lenore Spensley FS *Susan Knight' Valorie Wakelin *Pat Moore Kerfoot EXT Ariel Twarog ILL Penny Sidor Cheryl Wilson Holly Perrin Barbara Lyall COLL Bev Virtue EXT Vacancy Donna Schmidt Barbara Campbell Janice MacLean CAT Tricia Watson REQ Sally Tilbe *Linda White Pamela Medland PA Pam Wood ACQ GOLD RIVER Linda Todsen Gloria Novak WE PARKSVILLE Elsemarie Wilson UCLUELET Melanie Reaveley CR *Ann Henkelman Jean Reavley NA Meg CHEMAINUS Darla Gaiga Penny Pentley QUEEN *Lois Moraes Rintoul COLL Chantelle Roy CHARLOTTE Sheila Smolders Helen Stevens CW *Margaret Fisher Dawn Ryan Shioa Thomas' LC Dinah Cyr HORNBY ISLAND Janet Taggart * Su-san Brown UNION BAY Donna Wakefield CW *Shirley Thorliefson Lindsay Banfield Heather Walker COLL COMOX Kathi Lineman +Teena Walz *Bryanna Grogan Sharon Walker SI *Denyse Wallace Diana Wilson SANDSPIT Stephen Warren SO Catherine Knight WOSS Judy Wilson NA Linda Sjuberg LADYSMITH *Margit DesLauriers Jennifer Windecker2 LC *Judy Van Sickle *Lori Kaube Susan Yates EXTCoast Shanna Wentz Shirley Guzyk Laurie Twiddy *Kay Morley BELLA COOLA Lynn Starbird 'LOA *Circ Supervisor *Linda Chapman Lauri Virtanen 2Temporary +Asst. Circ. Lorna Layton 3Information Techs Supervisor 8 VancouverIsland RegionalLibrary Board 2003 Executive Committee Nanaimo Tom Krall,Chair Courtenay Nooral Ahmed,Vice Chair Donna Gault,Past Chair Tofino Peter Ayres Sooke Lorna Barry Comox Don Davis Qualicum Beach Anton Kruyt Comox Stratbcona RDBarbara Price Alberni-Clayoquot RD Patty Surrette North Saanich Keith Thomas Tahsis Frank White 2003 Board Members Campbell River Laird Ruehlen Port Hardy Stan McLennan Cumberland Gwyn Sproule Port McNeill Dan Cooper Duncan Phil Kent Sayward Marilyn Evans Gold River Craig Anderson Sidney Jeannette Hughes Ladysmith Glenda Patterson Ucluelet Dario Corlazzoli Lake Cowichan Tim McGonigle Zeballos Doug Lemmon Lantzville Susan Crayston Capital RD Erik Lund Masset Janet Brown Central Coast RD Barry Layton North Cowichan Barb Lines CowichanValley RD Mike Tansley Parksville Caroline Waters Mt. Waddington RD Rod Sherrell Port Alberni Ike Patterson RD Nanaimo Pauline Bibby Port Alice Mark Margerison Powell River RD Rose Willow Port Clements Paul Waring Skeena Queen Charlotte RD Carol Kulesha 2003 Donors - Materials & Equipment over $1000 Nanaimo Altrusa & Harbourfront Branch Friends of the Library Campbell River Parents for French Icelandic National League of North America Peter Wainwright Story Time The Vancouver Island Regional Library is proud to recognize the ongoing contributions that the Friends of the Library in the Comox Valley, Nanaimo, and the Cowichan Valley make to the Library. Ov S VANCOUVER ISLAND $ REGIONAL LIBRARY 2®®3Annual Report ww irl be wa Chair's Report Executive Director's Report As Chair of the Vancouver Island Regional 2003 was a busy and successful year for Library, I look at the past year as a year of Vancouver Island Regional Library. challenges and a year of accomplishments. Circulation increased 2.9% to 4,616,970, Leadership from our Executive Committee, with an average of 11 items borrowed per Committee chairpersons and individual capita. Holds requested increased 7.6% to Board members contributed to the 572,662. achievement of the accomplishments. The Board of VIRL isblessed with elected Holds filled increased 6.4% to 482,926. officials who give freely of their time and Customer-placed holds increased 20.6% to 346,267 and holds accounted for 10.5% of expertise. the circulation. The Board functions as effectively and efficiently as it does because its Reference questions decreased 11.4% to 230,743. This is a common members truly believe in the worth of VIRL and the services that it trend in public libraries balanced by greater customer use of the provides to its customers on Vancouver Island and the South Coast. Internet and online resources. Equally responsible for assisting the Board in successfully reaching our 2003 goals to the extent we did, is the staff of VIRL led by our Executive Director Penny Grant and her management team of Martin Gavin, Elizabeth Pack, FionaAnderson,John Gunn and Lynsie Forster It was recognized that VIRL could not use the Library Book Rate as well as our branch managers and their competent staff. (LBR) to mail non-print materials and that the rate itself might increase.VIRL lobbied the federal government for retention and broadening of LBR. It was decided that the mailing of holds for major When looking forward to our challenges and coals for 2004 we should branches(85%) would bereplaced with an expanded Delivery System. be guidedby the VIRLmissionstatement...Tine Vancouver Island Regional Library ValuesInformation,Recreation and Learning. We Refurbishments were completed in PortHardy,Campbell River, should always be aware of the public's expectation for increased Nanaimo Harbourfront and Lake Cowichan. The Central Services services.However,we can not forget that many of our communities Collection was dispersed to the branches to provide space for the new are faced with reduced opportunities forrevenue.As a Board, we must Delivery System. remain vigilant in keeping expenditures in control and within the means of our community members. Staff training included workshops on performance management, multiplefutures,business writing, and a mini-conference Tor It is worth including our Board goals for 2004 in the Chair's annual supervisors. report for it is the yardstick by which we can measure our success in the coming year. Our coals are to address the financial impact of the Technology improvements included installation of new Integrated increase to the Library6ook rate; improve the stability of the Library, Library System server, planning for the uppgrade to Horizon, telecom seek ways to cooperate with the GVPL while protecting the interests of and/or PC circulation upgrades in Lake Cowichan, Port Hardy, Port the VIRL; continue long termplanning;improve branch facilities; McNeill, Port Alice, Sayward, Sointula, NanaimoHarbourfront,Tahsis, develop a new marketing and funds development program; complete GoldRiver,Tofino,Ucluelet,Savward, and Sointula. VIRL also ran a staff negotiations by achieving cost-effectivecontracts;updating Board pilot program for customer self-checkout services in Parksville and policies and reo ganizing the Board policydocument; preparinggfor a Ladysmitfn. new Integrated LibrarySystem;completing the 2004 Board self- Children's programming and promotion included the annual Summer evaluation;and completing the structure for the VIRL Friends of the Reading Program (4652registered),storytime (9,279 attendees), class Library. Our goals areamibitious,but with the commitment of our visits (3,584 participants), children'srograms (5811 attendees), adult Board members and VIRLstaff,they are attainable. and child programs (1,356 attendees) Inclosing,I would specifically like to thank our Vice Chair Noor Adult programming and promotion included a booth at VIEX, Ahmed for his guidance and ladership. As well, I want to Database promotion Week, adult programs (2,160attendees),adult acknowledge the contributions of our past standing Committee Chairs group visits (1,248attendees).Youth @ BC Internet Training was held Anton Kruyt (Finance), Keith Thomas(Fundraising),Frank White in 17 branches. (LabourRelations),Noor Ahmed(Planning)and Past Chair Donna Gault. Their contributions to the worth of VIRL have been Friends of the Library were invited to participate in revisions of Board exceptional. Policy on Friends. VIRL provided input for the provincial government plan for public library service in B.C. Changes were made in the Cataloguing and Acquisitions Departments to improve efficiency and reduce the cataloguing backlog. Tom Krall, VIRL Chair I would like to thank the Board and Staff for their dedication and support. Penny Grant, VIRL Executive Director The Vancouver Island Regional Library Values Information, Recreation and Learning VIRL 2003 Annual Report General Fund 2003 Board Executive Statement of Revenues and Expenditures for the Year Nanaimo Tom Krall, CYaair Ended December 31, 2003 Donna Gualt Past Chair Courtenay Nooral Ahmed, Vice (laair Tofino Peter Ayres Revenue Actual 2003 Actual 2002 Comox Don Davis Municipal Assessment $7,766,529 $7,612,278 Comox Strathcona RD Barbara Price Rural Assessment 4,126,265 4,087,624 NorthSaanich Keith Thomas ProvinicalGrant 1,086,489 1,055,456 Sooke Loma Barry Fines& Other 909,329 841,626 Qualicum Beach Anton Kruyt Interest Earned 82,197 59,650 Alberni-Clayquot RD PattyEdwards 13,970,809 13,656,634 Tahsis Frank White Board Members Expenditures Campbell River Laird Ruehlen Wages & Benefits 7,670,526 7,472,667 Cumberland Gwyn Sproule Administration Costs 2,112,134 2,081,647 Duncan Phil Kent Branch Costs 2,142,979 2,115,677 Gold River Craig Anderson Library Materials 1,673,786 1,673,057 Ladysmith Glenda Patterson 13,599,425 13,343,048 Lake Cowichan Tim McGonigle Lantzville Susan Crayston Operating (Deficit) surplus 371,384 313,586 Masset Janet Brown Transfer from internally restricted funds 534,083 601,749 North Cowichan Barb Lines Appropriation of prior year's surplus 297,495 - Parksville Caroline Waters Port Alberni Ike Patterson Transfer to internally restricted funds (908,969) (853,670) Port Alice Mark Margerison Excess of revenues over expenditures 293,993 61,665 Port Clements Paul Waring Unrestricted surplus, beginning of year 297,495 235,830 Port Hardy Stan McLennan Contribution to current year's operations(297,495) - Port McNeill Dan Cooper Unrestricted Surplus, end of year 293,993 297,495 Sayward Marilyn Evans I Sidney Jeannette Hughes Ucluelet Dario Corlazzoli Statistical Report Zeballos Doug Lemmon Capital RD Erik Lund Use of Materials 2003 2002 Central Coast RD Barry Layton Circulation 4,616,970 4,451,172 Cowichan Valley RD Mike Tansley Requests Filled 482,926 453,887 Mt. Waddington RD Rod Sherrell RD Nanaimo Pauline Bibby Collection Powell River RD Rose Willow Catalogues Titles 236,040 223,415 Skeen Queen Charlotte RD Carol Kulesha Catalogued/Uncatalogued Items 1,261,413 1,315,592 Serial Subscriptions 2,905 2,905 2003 Donors - Mawnli s & Equiprr ozer $1000 Cassettess & Audiobooks 17,875 16,532 v Nanaimo Altrusa & Harbourfront Branch Videos 30,245 26,897 Friends of the Library Collection Development v Campbell River Parents for French Catalogued Titles Added 33,267 30,765 v Icelandic National League of North America Catalogued Volumes Added 58,340 102,952 v Peter Wainwright Population Served 401,458 415,477 185,790 Registered Borrowers 183,809 The Vanaarrxrlslnxl Regional L ibrary is proud to recognize the of g rg Contact Us: wwibntiom that the Frierxls Vancouver Island Regional Library of the L ibrary in the Conv Central Services, Box 3333, Nanaimo, BC V9R 5N3 Valley Nanaimq and the Phone: 250-758-4697 Fax: 250-758-2482 Coaridhan Valley mike to the Email: [email protected] L ibra?y Visit us on the web at wwwvirl.bc.ca. Serving our customers in 37 locations on Vancouver Island, the Queen Charlotte Islands and the Central Coast 0 .`KTVANCOUVER ISLAND z h` uREGIONALLIBRARY w ruuiucu iejJun Chair's Report Executive Director's Report As Chair of the Vancouver Island Regional 2003 was a busy and successful year for Library, I look at the past year as a year of Vancouver Island Regional Library challenges and a year of accomplishments. Circulation increased 2.9% to 4,616,970, Leadership from our Executive Committee, with an average of 11 items borrowed per Committee chairpersons and individual capita. Holds requested increased 7.6% to Board members contributed to the 572,662. achievement of the accomplishments. The Board of VIRL isblessed with elected Holds filled increased 6.4% to 482,926. officials who give freely of their time and Customer-placed holds increased 20.6% to 346,267 and holds accounted for 10.5% of expertise. the circulation. The Board functions as effectively and efficiently as it does because its Reference questions decreased 11.4% to 230,743. This is a common members truly believe in the worth ofVIRL andthe services that it trend in public libraries balanced by greater customer use of the provides to its customers on Vancouver Island and the South Coast. Internet and online resources. Equally responsible for assisting the Board in successfully reaching our Planning was undertaken for the new Cowichan Branch - to open in 2003 goals to the extent we did, is the staff of VIRL led by our 2004. Executive Director Penny Grant and her management team of Martin Gavin, Elizabeth Pack, FionaAnderson,John Gunn and Lynsie Forster It was recognizedthat VIRLcould not use the Library Book Rate as well as our branch managers and their competent staff. (LBR) tomad non-print materials and that the rate itself might incre as e. VIRL lobbied thefederal government for retention and broadening of LBR It was decided'that the When looking forward to our challenges and goals for 2004 we should b of holds for major branches (85%) would be replaced with an expanded Delivery System. be guidedbythe VIRLmissionstatement...The Vancouver Island Recreation and Learning. We Regional LilraryValuesInformation, Refurbishments were completed in PortHardy,Campbell River, should always be aware of the public's expectation for increased Nanaimo Harbourfrontand Lake Cowichan. The CentralServices services.However,we can not forget that many of our communities Collection was dispersed to the branches to provide space for the new are faced with reduced opportunities forrevenue.As aBoard,we must Delivery System. remain vigilant in keeping expenditures in control and within the means of our community members. Staff training included workshops on performance management, multiplefutures,business writing, and a mini-conference for It is worth including our Board goals for 2004 in the Chair's annual supervisors. report for it is the yardstick by which we can measure our success in the comingyear.Our goals are to address the financial impact of the Technology improvements included installation of new Integrated increase to the Librarytbook rate; improve the stability of the Library; Library Systemserver,planning for the upgrade to Horizon, telecom seek ways to cooperate with the GVPL whileprotectingrthe interests of and/or PC circulation upgrades in LakeCowichan,Port Hardy, Port the VIRL; continue long-termplanning;improve branch facilities; McNeill, Port Alice,Sayward,Sointula, Nanaimo Harbourfront, Tahsis, develop a new marketing andfundsdevelopmentprogram;complete GoldRiver,Tofino, Ucluelet, Sayward, and Sointula. VIRL also ran a staff negotiations by achieving cost-effectivecontracts;updating Board Kilot program for customer self-checkout services in Parksville and policies and reorganizing the Board policydocument;preparing for a adysmitli. new Integrated LibrarySystem;completing the 2004 Board self evaluation;and completing the structure for the VIRL Friends of the Children's programming and promotion included the annual Summer Reading Program (4652 registered), storytime 9,279 attendees), class Library. Our goals areambitious,but with the commitment of our visits (3,584participants),children's programs((5811attendees), adult Board members and VIRLstaff,they are attainable. and child programs (1,356 attendees). Inclosing,I would specifically like to thank our Vice Chair Noor Adult programming and promotion included a boothat VIEX, Ahmed for his guidance andleadership.As well, I want to Database promotion Week, adult programs (2,160attendees),adult acknowledge the contributions of our past standing Committee Chairs group visits (1,248 attendees). Youth @ BC Internet Training was held Anton Kruyt(Finance),Keith Thomas(Fundraising),Frank White in 17 branches. (LabourRelations),Noor Ahmed (Planning) and Past Chair Donna Gault. Their contributions to the worth of VIRL have been Friends of the Library were invited to participate in revisions of Board exceptional. Policy on Friends. VIRL provided input for the provincial government plan for public library service in B.C. Changes were made in the Cataloguing and Acquisitions Departments to improve efficiency and reduce the cataloguing backlog. Tom Krall, VIRL Chair I would like to thank the Board and Staff for their dedication and support. ' Penny Grant, VIRL Executive Director The Vancouver Island Regional Library Values Information, Recreation and Learning 0 VIRL 2003 Annual Report General Fund 2003 Board Executive Statement ofRevenues.and Expendituresfor the Year Nanaimo Tom Krall, chair Ended December31, 2003 Donna Gualt Past Clxiir Courtenay Noorai Ahmed, Vii Claair Tofino Peter Ayres Revenue Actual 2003 Actual 2002 Comox Don Davis MunicipalAssessment $7,766,529 $7,612,278 Comox Strathcona RD Barbara Price RuralAssessment 4,126,265 4,087,624 NorthSaanich Keith Thomas Provinical Grant 1,086,489 1,055,456 Sooke Lorn.a Barry Fines& Other 909,329 841,626 Qualicum Beach Anton Kruyt InterestEarned 82,197 59,650 Alberni-Clayquot RD Patty Edwards 13,970,809 13,656,634 Tahsis Frank White Board Members Expenditures Campbell River Laird Ruehlen Wages & Benefits 7,670,526 7,472,667 Cumberland Gwyn Sproule Administration Costs 2,112,134 2,081,647 Duncan Phil Kent Branch Costs 2,142,979 2,115,677 Gold River Craig Anderson Library Materials 1,673,786 1,673,057 Ladysmith Glenda Patterson 13,599,425 13,343,048 Lake Cowichan Tim McGonigle Lantzville Susan Crayston Operating (Deficit) surplus 371,384 313,586 Masset Janet Brown Transfer from internally restricted funds 534,083 601,749 North Cowichan Barb Lines Appropriation of prior year's surplus 297,495 - Parksville Caroline Waters Port Alberni Ike Patterson Transfer to internally restricted funds (908,969) (853,670) Port Alice Mark Margerison Excess of revenues over expenditures 293,993 61,665 Port Clements Paul Waring Unrestricted surplus, beginning of year 297,495 235,830 Port Hardy Stan McLennan Contribution to current year's operations(297,495) - Port McNeill Dan Cooper Unrestricted Surplus, end of year -Tzg-) 2 ,495 Sayward Marilyn Evans Sidney Jeannette Hughes Ucluelet Dario Corlazzoli Statistical Report Zeballos Doug Lemmon Capital RD Erik Lund Use of Materials 2003 2002 Central Coast RD Barry Layton Circulation 4,616,970 4,451,172 Cowichan Valley RD Mike Tansley Requests Filled 482,926 453,887 Mt. Waddington RD Rod Sherrell RD Nanaimo Pauline Bibby Collection Powell River RD Rose Willow Catalogues Titles 236,040 223,415 Skeen Queen Charlotte RD Carol Kulesha Catalogued/Uncatalogued Items 1,261,413 1,315,592 Serial Subscriptions 2,905 2,905 2003 Donors - Materials & Equipnrnt owr $1000 Cassettess & Audiobooks 17,875 16,532 v Nanaimo Altrusa & Harbourfront Branch Videos 30,245 26,897 Friends of the Library Collection Development v Campbell River Parents for French Catalogued Titles Added 33,267 30,765 v IcelandicNational League of North America Catalogued Volumes Added 58,340 102,952 v PeterWainwright Population Served 401,458 415,477 183,809 185,790 Registered Borrowers The Vam ouwer Island Regional L ibrary is proud to rt zvgmze the onbxnng Contact Us: contributions that the Friert Vancouver Island Regional Library cf the Library in the Coma Central Services, Box 3333, Nanaimo, BC V9R 5N3 Valley Nansii aril the Phone: 250-758-4697 Fax: 250-758-2482 Cazichan Valley make to the Email: [email protected] Library Visit us on the web at wwwvirl.bc.ca. Serving our customers in 37 locations on Vancouver Island, the Queen Charlotte Islands and the Central Coast 0 Director Jim Abram Electoral Area "J" Box 278, Quathiaski Cove, B.C. VOP 1 NO Mayor andCouncil District of Campbell River 301St.Ann's Road CampbellRiver, B.C. V9W 4C7 July 15, 2004 Dear Lynn and all of Council: I would like to take this opportunity to personally thank each andeveryone of you for helping to make the bus transportation for the 7:05 ferry from Quadra a reality. As many of you know, this issue has been on the books for many years, since the school bus was discontinued at that time of day. I have met with you, Lynn, and with Laird most recently and with your staff and that of BC Transit. Up until recently, we were unable to come to an agreement that worked. You and your council agreed over the past months to make the goodwill gesture to your neighbours on Quadra Island and made a political commitment to make this bus happen. It did and it was very much appreciated. I have received numerous congratulatory comments regarding the direction that you and your council have taken. This means a lot to the parents that have to send their kids off to school events that take place prior to the usual school bus runs. These are the kids that put in the extra effort in sports, music and leadership. They deserve a little help in the winter months in those horrible south-easter's that we are all so familiar with. By using the transit bus, you have not only helped out Quadra Island but you have insured increased ridership on the service in the future. This was creative problem solving at its best! The parents and kids of Quadra are looking forward to the coming fall and the re-introduction of the bus at 7:20 am. People are planning their curriculum around the possibility of transportation. This is great for all of us and I sincerely thank all of you for giving it a chance and sharing your resources with us. I look forward to further endeavours with you and your council and to another exciting year in local politics! Sincerely, Jim Abram Director, Discovery Islands-Mainland Inlets, Area J, RDCS REGIONAL DISTRICT OF COMOX-STRATHCONA f. July 15, 2004 Mayor Nash and Council District of Campbell River 301 St. Ann's Road Campbell River, BC V9W 4C7 Dear Mayor Nash and Council: I am writing to invite you to a Transit Forum, hosted by the BC Transit Board of Directors in association with the UBCM Annual Convention in Kelowna. Join elected officials and senior staff from BC outside of Greater Vancouver to find out what's ahead for public transit. The session is an interactive workshop and an opportunity for you to collaborate and network with other transit funding partners on the three major goals for transit - service delivery, community development for transit and funding & governance. Members of the BC Transit Board of Directors will attend, along with Bob Irwin, President & CEO of BC Transit and members of the BC Transit Executive. `Focus on the Future' Transit Forum hosted by the BC Transit Board of Directors Prestige Inn Kelowna 1675 Abbott Street, Kelowna, B.C. 3:00 - 5:00pm Sunday, September 19, 2004 A reception will follow the Transit Forum Please RSVP to Sheila Heller at BC Transit by August 19th at (250) 385-2551, Ext. 124 or email: [email protected]@bctransit.com. There is no fee for the Transit Forum. An outline is attached. Yours truly, Gregory Slocombe, Chair BC Transit Board of Directors Attachment: `Focus on the Future' Transit Forum outline g:\exec\board of directors meetings\board correspondence\040715transit_forum.doc `Focus on the Future' Transit Forum Outline Who The Transit Forum is hosted by the BC Transit Board of Directors, in association with the UBCM Annual Convention in Kelowna. The audience is elected officials and senior staff in local governments outside of Greater Vancouver, including the Victoria Regional Transit Commission. Members of the BC Transit Board of Directors will attend, along with Bob Irwin, President & CEO of BC Transit and members of the BC Transit Executive. What The Transit Forum is the place to find out what's ahead for public transit and an opportunity to collaborate and network with other transit funding partners on the three major goals for transit - service delivery, community development for transit and funding & governance. Each goal will be introduced with a presentation on the objectives and the strategies to meet those objectives. The presentation will be followed by a discussion and identification of the key issues for success. Where Prestige Inn Kelowna 1675 Abbott Street, Kelowna, B.C. When 3:00 - 5:00 pm Sunday, September 19, 2004 A reception will follow the Transit Forum Please RSVP to Sheila Heller at BC Transit by August 19' at (250) 385-2551, Ext. 124. or email: sheila [email protected]. There is no fee for the Transit Forum. Draft Agenda 1.Introductions & Overview by the Moderator 2.Goal 1 - Service Delivery 3.Goal 2 - Community Development for Transit 4.Goal 3 - Funding & Governance 5. Wrap up and Next Steps For more information contact Sheila Heller at BC Transit (250) 385-2551, Ext 124 g:\exec\board of directors meetings\board correspondence\040715focus on the futuree_outline.doc ,.. - , ,i I L L) U rc J rz)zi r 1 cUU l u 61 2502665760 P.01/02 BChtgdro 1 Ted Olynyk Manager, Community Relations Vancouver Island Region Phone: (250) 755-7180 Cellphone: (250) 714-5122 Fax: (250) 755-7120 E-mail: [email protected] 21 July 2004 District of Campbell River Mayor Lynn Nash and Council 301 St. Ann's Road Campbell River, BC V9W 4C7 250-286-5760 Dear Mayor Lynn Nash and Council: Re: Fire Preparedness Planning at BC Hydro and BCTC"' I would like to update you on the status of BC Hydra's planning efforts during this year's fire season. BC Hydro continues to actively review its risks and contingency plans for continuity of electricity supply to its customers during this year's fire season. While there are currently no fire-related outages affecting our customers, we do regularly monitor fire conditions throughout the province and will put contingency measures in place where necessary to ensure the safety of our customers and minimize the risk of damage to our system from forest fires. BC Hydro is working in co-operation with BC Transmission Corporation (BCTC), which has the responsibilityfor managing and planningBCHydra's transmissionsystem. BC Hydra will proactively take measures to prevent forest fire damage to our system. We will respond to power outages caused by fires as quickly and efficiently as possible, based on the specific nature of the fires and their impact, undertake assessments of the situation and work to repair any damaged infrastructure as soon as it is safe to do so. Last year, as a result of the 2003 Interior Fires, many businesses and homes were without power for extended periods of time. In the interests of maintaining public safety, BC Hydro provided a limited electricity supply in the communities that would have been without power for a number of weeks. The provision of an emergency electricity supply in situations where the permanent supply is interrupted will be determined by BC Hydra on a case-by-case basis, depending on the specific conditions that exist. Accordingly, it is important that your community review its critical power needs and consider these needs in your contingency plans. BC Hydro, 400 Madsen Road, PO Box1500Nanaimo, BC V9R 5M3 www.bchydro.com -2 Should it be required, BC Hydro will co-ordinate our power restoration efforts with other agencies, such as the Provincial Emergency Program and the Ministry of Forests. BC Hydra representatives will be part of a Provincial Regional Emergency Operations Centre where fire impacts to our system affects our customers. If you would like to review your community's critical power needs, priorities and emergency communications contact information and protocols, or discuss other matters related to our fire prevention or planning efforts, please contact me at (250) 755-7180 or by email to arrange a meeting. Yours sincerely, Ted Olynyk Community Relations