01

MESSAGE OF THE VICE CHANCELLOR

Report on the activities of the University of the Visual and Performing Arts for the year ending 31st December 2009 is submitted herewith.

This University which was established on the 01st of July, 2005 has just passed its fourth year. I am glad that I was able to make substantial improvements in respect of the human and physical resources of this University during the year under review.

I consider it an achievement that the project stage 1 of the Faculty of Dancing building complex has been completed, and stage 11 of same has commenced under the allocations made under the Albert Crescent Development Programme, as a solution to the acute accommodation problem. At the same time, it was possible to finalize during this year construction activities of the art gallery, which is an essential feature for the Faculty of Visual Arts.

Under the Mahinda Chinthana Programme, action is being taken to construct a female dormitory for 400 female students in Rajagiriya, and a male dormitory for 400 male students in Dehiwela. Also, it became possible to confer honorary degrees at a convocation to artists who had rendered yeoman services in the field of performing arts, to felicitate lecturers, alumni and present scholars of the University of the Visual and Performing Arts who had been bestowed the 2007/2008 Sarasavi awards, and to hold a dance performance and an art show to commemorate the fourth anniversary of the University.

In addition to the Horton Place complex and the Kohuwela complex, a new library was opened at the Albert Crescent complex where the largest number of students are present. Commencement of a Post Graduate Academic Unit and the enrolment of the second batch of students there, establishment of a Research Unit for the Faculty of Dancing, improvement of the functions of the Research Unit of the Faculty of Music, opening of a Career Guidance Unit, opening of a Staff Development Unit and the planning and implementation of a theater and a fully equipped audio visual recording unit which was a great short coming for the performing arts, are the noteworthy achievements of this year.

Also, it was possible to issue a university research publication, and by introducing scholars to the television media, making arrangements to telecast over the television media programmes formulated in such a manner so that the skills of scholars would go among the people, the publication of the “Aesthetic Chronicle” containing matters of historical importance of the aesthetic march which had commenced more than a hundred years ago and to video and preserve traditional art features.

I am very pleased about obtaining an audit opinion which could not be attained for a period of nine years, and overall, being able to take up the University of the Visual and Performing Arts along a path of accelerated development during the year under review.

Senior Professor Jayasena Kottegoda

Vice Chancellor

02

VISION AND MISSION

Annual Report 2009 University of the Visual & Performing Arts 1

VISION

To be the most sought after and undisputed leader in visual and performing arts nationally and in the region of Asia Pacific, while producing competent, innovative and creative artists.

MISSION

To disseminate knowledge and skills in the fields of visual and performing arts while developing and fostering art, culture and promoting research to achieve excellence regionally and to be self sufficient in all resources by year 2020.

03

BRIEF HISTORY OF THE UNIVERSITY

Annual Report 2009 University of the Visual & Performing Arts 2 The Drawing and Painting Course prevalent since 1893 at the Technical College at Maradana, became established under the Department of Education as the “Government Institute of Fine Arts” with broad educational objectives based at Heywood House at no 46, Horton Place in the year 1952. Fine arts and crafts as well as western music and indigenous traditional dancing arts were in the curriculum of this institution. The pioneering spirit in this regard was Mr.J.D.A.Perera, the artist who was the first head of the Government Institute of Arts. In the year 1953, music and dancing courses were established at premises no 21, Albert Crescent. This institution was exclusively set apart for practical arts. Cinnamon Gardens in Colombo 7 was selected to locate the institution, taking into consideration the proximity of the National Museum, National Art Gallery, the Victoria (Vihara Maha Devi) Park for open air paintings, Radio Ceylon, Lionel Wendt and Tower Hall theaters which were necessary for academic activities of such an institution. In the year 1956, the administration of the institute was divested from the Ministry of Education and vested in the Ministry of Local Government and Culture. In the year 1960, in accordance with the P.De.S.Kularatne Commission Report, this became an institute of higher education under the title of “Sri Lanka Institute of National Arts”, under the Ministry of Culture.

In the year 1965, the Sri Lanka Institute of National Arts was renamed separately as a higher education institute under the Ministry of Education. i.e. as “The Government College of Arts and Crafts”, “Government College of Music” and “The Government College of Dancing and Ballet”. In the year 1973, Professor H.G.Hanmanthe, Dean of the Sir JJ Institute of Applied Arts, Mumbai, India and Mr.S.C.Palskar, Dean of the Sir JJ Institute of Fine Arts, masters of the visual arts, who came to this island under the Colombo Plan, submitted a report on the restructuring of the Government College of Arts and Crafts, and in the year 1974, the Institute of Aesthetic Studies was established under the University of Sri Lanka by the amalgamation of the Government College of Arts and Crafts, Government College of Music, Government College of Dancing and Ballet and the Ramanathan Academy of Jaffna. In the year 1979, this institution was vested in the University of Kelaniya and the Ramanathan Academy came under the University of Jaffna. In the year 1980, the Sri Palee Campus of Horana was affiliated to the Institute of Aesthetic Studies, while in the year 1994, the Sri Palee Campus of Horana was divested from this institute and vested in the University of Colombo. The institution operated under the guide lines of directive no 10 of l979 of the Institute of Aesthetic Studies, compiled by the University Grants Commission in accordance with section 140 read with section 18 of the University Act no 16 of l978.

The Faculties of Painting and Sculpture of the Institute of Aesthetic Studies, along with the library complex are located at no 46, Horton Place, while the Faculties of Music and Dancing, Establishment Branch and the Administration Branch are located at no 21, Albert Crescent.

Under a notification in the Government Gazette Extra Ordinary No 1400/24, with effect from the 30th of June, 2005, the Institute of Aesthetic Studies ceased to function and the “Aesthetic Arts University” was established in lieu.

04

Accordingly, this University comprises of three faculties and twenty one Departments. These are as follows:

Table 1: Faculties & Departments

Annual Report 2009 University of the Visual & Performing Arts 3 FACULTY OF VISUAL ARTS 1. Department of Painting

2. Department of Sculpture

3. Department of Visual Communication Design

4. Department of Multi Disciplinary Design

5. Department of Print Making

6. Department of Textiles and Wearable Arts

7. Department of Ceramics

8. Department of Art History and Theory

9. Department of Multi Media

1. Department of Kandyan Dance

FACULTY OF DANCE AND 2. Department of Low Country Dance DRAMA 3. Department of Sabaragamu Dance

4. Department of Percussion Music

5. Department of Indian and Asian Dance

6. Department of Drama, Ballet and Modern Dance

FACULTY OF MUSIC 1. Department of North Indian Classical Music7777

2. Department of Ethno Musicology

3. Department of Applied Music

4. Department of Carnatic Music

5. Department of Western Music

6. Department of Comparative Music

Annual Report 2009 University of the Visual & Performing Arts 4 05

OFFICIALS OF THE UNIVERSITY

1. Senior Professor J. Kottegoda - Vice Chancellor

2. Mr.B.M.Dayawansa - Registrar

3. Mr.K.A.D.U.G.Kalubowila - Bursar

4. Mr.W.M.Herath Banda - Senior Asst Registrar (Kohuwela Branch)

5. Mr.D.G.Wimal de Silva - Senior Asst Registrar/Establishment (officiating)

6. Mr.P.P.P.Gunatilake -Senior Asst Registrar/General Administration (officiating)

7. Mrs.D.N.Gurusinghe - Senior Asst Registrar/Student Services

8. Mrs.W.A.I.Mallika - Senior Asst Bursar

9. Miss S.A.S.de Silva - Asst Bursar

10. Miss L.P.Gunawardena - Asst Registrar/Faculty of Music

11. Mrs.W.E.M.Wagalath - Asst Registrar/Faculty of Dance and Drama

12. Mrs.Chani Wasana Imbulgoda - Asst Registrar/Examinations

13. Mr.R.A.Gunapala - Works Engineer

14. Mr.P.K.M.Subaweera - Asst Registrar/Faculty of Dance and Drama – 15/10/2009

15. Mr.L.A.Sumith Jayasekera - Asst Registrar/Faculty of Visual Arts - 15/10/2009

16. Miss K.M.M.W.D.K.K.Narampanawa – Asst Registrar/Faculty of Music – 16/11/2009

17. Mr.M.D.Karunasena - Senior Asst Internal Auditor

18. Mr.T.W.Dayananda - Asst Internal Auditor

06

Annual Report 2009 University of the Visual & Performing Arts 5 GOVERNING COUNCIL

Composition of the Governing Council:

 Vice Chancellor (Chairman)

 07 members appointed by the University Grants Commission

 03 Deans of Faculties

 02 Representatives of the Senate

 Registrar (Secretary)

Table 2: Details of the Council Members

Name of the Member Nature of Membership Date of Date of Appointment Leaving 01 Senior Professor Jayasena Vice Chancellor (Chairman) 10/09/2008 Kottegoda 02 Mr.Kolitha Bhanu Dean/Faculty of Music Ex officio member 01/10/2007 Dissanayake

03 Mr.Ariyaratne Kaluarachchi Dean/Faculty of Dance Ex officio member 15/10/2008 and Drama

04 Mr.M.G.Susiripala Dean/Faculty of Visual Ex officio member 15/11/2006 14/11/2009 Malimboda Arts 05 Mr.W.G.Sarath Gnanasiri Dean/Faculty of Visual Ex officio member 15/11/2009 Arts 06 Professor J.W. Appointed member Member of Governing 01/09/2008 Wickramasinghe Council 07 Professor Albert Dharmasiri Appointed member Member of Governing 01/09/2008 Council 08 Mr.M.D.D.Peiris Appointed member Member of Governing 01/09/2008 Council 09 Advocate Gunasena Appointed member Member of Governing 16/10/2008 Thenabadu Council 10 Dr Buddhadasa Kaluarachchi Appointed member Member of Governing 14/05/2009 Council 11 Mr H Sumanapala Appointed member Member of Governing 29/06/2009 Council 12 Mr.Nalin Attygalle Appointed member Member of Governing 01/09/2008 Council 13 Professor Mudiyanse Member of Senate Member of Governing 04/11/2008 Dissanayake Council 14 Mr.Sarath Kumara Member of Senate Member of Governing 04/11/2008 Liyanawatta Council 15 Mr.B.M.Dayawansa Secretary Governing Council 02/12/2005 The number of meetings of the Governing Council held during the year under review was twelve.

Annual Report 2009 University of the Visual & Performing Arts 6 07

THE SENATE

Members of the Senate:

1. Senior Prof Jayasena Kottegoda - Vice Chancellor/Chairman 2. Mr.M.G.Susiripala -Dean/Faculty of Visual Arts 3. Mr.Kolitha Bhanu Dissanayake - Dean/Faculty of Music 4. Mr.Ariyaratne Kaluarachchi -Dean/Faculty of Dance and Drama 5. Mr.W.G.Sarath Gnanasiri - Dean/Faculty of Visual Arts 6. Mr.B.M.Dayawansa -Registrar (Secretary of the Senate) 7. Prof Mudiyanse Dissanayake -Professor 8. Mrs.D.N.Gurusinghe -Senior Asst Registrar/Academic and Student Services 9. Mr.Sarath Kumara Liyanawatta - Head of Department of Karnatic Music 10. Mr.K.A.Asoka Indunil Head of Department of North Indian Music 11. Mr.B.R.Dissanayake -Head of Department of Western Music (up to 01/09/2009) 12. Mrs.Sandya Kanthi Ileperuma - Head of Department of Western Music (from 01/09/2009) 13. Mr.Chiltus Dayawansa - Head of Department of Comparative Music 14. Mr Mahinda Seneviratne - Head of Department of Applied Music 15. Mr.Sarath Kumara Liyanawatta - Head of Department of Karnatic Music 16. Mr.Udayasiri Widanapathirana - Head of Department of Ethno Musicology 17. Mr.M.G.Susiripala -Acting Head of Department of Print Making 18. Mr.M.R.Podinilame -Head of Department of Multi Media 19. Mr.B.J.P.Mendis - Head of Department of Visual Communications 20. Mr.U.P.Nihal Padma -Head of Department of Ceramics 21. Mr.A.C.Thenuwara -Head of Department of History and Art Theory 22. Mr.A.C.Thenuwara -Acting Head of Department of Painting

23. Mr.Ranjith Liyanage -Head of Department of Sculpture (From 16/12/2009)

24. Mr.U.P.Nihal Padma -Acting Head of Department of Multi Disciplined Design

25. Mrs.P.C.S.Perera - Faculty rep/Faculty of Visual Arts

26. Mr.Ranjith Liyanage- Faculty rep/Faculty of Visual Arts (up to 16/12/2009)

27. Miss Dhammika Lankatilake -Head of Department of Kandyan Dancing

28. Prof L Bentharage -Head of Department of Low Country Dancing

29. Mrs.P.D.Maddumage -Head of Department of Sabaragamuwa Dancing

30. Mr.Saddha Uthpala Kandage -Head of Department of Percussion Music

31. Mrs.R.S.Ramyalatha -Head of Department of Indian and Asian Dancing

32. Mr.Prasannajith Abeysuriya -Head of Department of Drama, Ballet and Modern Dancing

33. Mr.Dhanapala Ovitigedera - Faculty rep/ Faculty of Dance and Drama

34. Mrs.Asoka Dissanayake - Faculty rep/Faculty of Dance and Drama

The number of meetings of the Senate held during the year under review was twelve.

Annual Report 2009 University of the Visual & Performing Arts 7

08

AT A GLANCE REPORT ON UNIVERSITY PERFORMANCE

Figure 1: Staff Composition in Year 2009

Refer Table 3-page 14

Figure 2: Staff Growth

Refer Table 4-page 14

Figure 3: Total Student Population of the University in 2009

Annual Report 2009 University of the Visual & Performing Arts 8 09

Refer Table 8, 9, 10-page 23

Figure 4: Bursary & Mahapola Scholarship Holders as a Percentage in 2009

Refer Table 11, 12-page 24

Figure 5: Proportion of Students Selected for the University in 2009 as a Percentage of Admissions Received

Refer Table 13-page 25

Figure 6: Hostel Expenses

Refer Table 14-page 26

Annual Report 2009 University of the Visual & Performing Arts 9

10

Figure 7: Distribution of Expenses among Hostels

Refer Table 14-page 26

Figure 8: Information of Graduates-Year 2009

Refer Table 15-page 25

Annual Report 2009 University of the Visual & Performing Arts 10 11

Figure 9: Fund Allocation for the Library during Last Three Years

Refer Table 16-page 28

Figure 10: No. of Students Registered for the Postgraduate Studies in Year 2008 & 2009

Refer Table 17-page 44

Annual Report 2009 University of the Visual & Performing Arts 11 12

Figure 11: Cost per Student from Year 2005 to 2009

Refer Table 18, Annual Accounts page 3

Figure 12: Distribution of Expenditure in 2009

Refer Income Statement and Annual Accounts, page 5

13

Annual Report 2009 University of the Visual & Performing Arts 12 ACADEMIC & NON-ACADEMIC ESTABLISHMENT

APPOINTMENTS AND STAFF DATA

APPOINTMENTS

During the year 2009, 04 new appointments were made in respect of academic, academic support, administrative, financial and other administrative grades. The number of overall non academic staff appointments made during this year was 27.

New appointments – academic staff - --

Academic support new appointments - --

Administrative and financial - 04

Other administrative grades - --

Non academic staff - 27

Table 3: Total Staff Population in the University

Staff Categories No. Academic Staff 85 Administrative Staff 14 Non Academic Non Administrative Staff 133 TOTAL 232

GROWTH OF STAFF

Table 4: Growth of Staff during Last Five Years

Staff Categories 2005 2006 2007 2008 2009

Academic Staff 63 76 76 83 85

Administrative Staff 7 10 12 11 14 Non Academic Non Administrative Staff 118 119 121 119 133

TOTAL 188 205 209 213 232

14

STAFF CHANGES

Annual Report 2009 University of the Visual & Performing Arts 13 Changes in all categories of staff such as confirmations, promotions and transfers in the University of the Visual & Performing Arts which took place during the year 2009 are shown in the table below;

Table 5: Staff Changes

Acade Acade Admi Non Academic mic mic nistra and Non suppo tive Administrativ rt e

New appointments 04 27

Confirmation in service 01 02 08

Promotions 01 08

Transfers 01 04

Extensions of service 01 01 08

Retirements 01 03

Resignations 01 01 01

Vacation of post 01

Septennial leave 01 01

Study Leave 08

Workshops/conferences/training programmes 02 05

Reporting back after study leave 02

15

 STUDY LEAVE Overseas study leave 1. Mr.M.A.C.P.Mallawaarachchi – Six months study leave to study the Chinese language – Jeiling University, China

Annual Report 2009 University of the Visual & Performing Arts 14 2. Miss K.L.C.Perera – Doctorate – Rabindra Barati University, India (26/01/2009 – 30/04/2009) 3. Mrs.M.A.A.H.Jayasiri – Masters Degree – Tokyo Institute of Technology, Japan (for a period of one year from 15/09/2009)

Local study leave 1. Miss M.A.Nishadi Ratnavali – Masters Degree – From 10/02/2009 to 09/04/2009 2. Miss C.K.A.Senerath Yapa – Doctorate - From 01/03/2009 to 28/02/2010 3. Mr.H.M.S.M.H.Bandara – Post Graduate degree - For a period of one year from 27/03/2009 4. Mr.W.A.P.Wickremasinghe – Ph.D - For a period of one year from 01/06/2009 5. Mr.S.M.Mangala Senanayake – M.Phil - From 15/09/2009 to 26/01/2010

*EXTENSION OF LOCAL STUDY LEAVE 1. Mr.K.S.Fernando – M.Phil degree – From 17/09/2009 to 16/12/2009  TRANSFERS FROM THE UNIVERSITY OF VISUAL AND PERFORMING ARTS TO OTHER UNIVERSITIES 1. Mrs.E.M.Wagalath – Has been transferred to the Open University with effect from 16/10/2009.  SEPTENNIAL LEAVE 1. Mr.B.M.Dayawansa - For a period of one year with effect from 10/06/2009 2. Mr.A.M.Thilakadasa - For a period of one year with effect from 20/04/2009 3. Mr.G.M. Karunaratne Bandara - For a period of one year with effect from 01/02/2009

 RETIREMENTS DURING THE YEAR 2009 1. Mr.M.D.Karunasena – Senior Assistant Internal Auditor – With effect from 14/06/2009  RESIGNATIONS DURING THE YEAR 2009 1. Mr.A.M.M.Sameel - Senior Assistant Registrar – With effect from 01/01/2009 2. Miss Lekha Priyadarshanie Edirisinghe - Demonstrator – With effect from 28/10/2009OVERSEAS LEAVE OBTAINED DURING THE YEAR 2009 16

Table 6: Overseas Leave

NAME DESIGNATION COUNTRY PURPOSE PERIOD TRAVELLED Ms. K LC Perera Senior Lecturer India Study for Degree of Doctor of 26/01/2009- (Grade I) Philosophy (PhD) 30/04/2009

Annual Report 2009 University of the Visual & Performing Arts 15 Mrs. M A H Jayasiri Lecturer Japan Study for Degree of Master of Arts 15/09/2009- (Probationary) 15/09/2010 Mrs.Kamalini Lecturer Australia Private visit 19/01/2009- Samarakone (Probationary) 30/01/2009 Mr.J.Jayantha Lecturer Japan Private visit 06/02/2009- Pushpakumara (Probationary) 16/02/2009 Snr. Prof Mudiyanse Senior Professor England Participation at the Sinhala and 16/03/2009- Dissanayake Hindu New Year celebrations 29/04/2009 Mr.M.G.Susiripala Senior Lecturer Thailand Participation at an international 24/04/2009- (Grade I) festival 06/05/2009 Mr.M.R.Podinilame Senior Lecturer Thailand Participation at an international 19/01/2009- (Grade I) festival 30/01/2009 Mr.Sumathipala Lecturer Greece Participation at an international 20/06/2009- Shilpadhipathi festival 28/06/2009 Mr.K.A.Nihal Assistant China Participation at a musical 16/06/2009- Kalubowila Instrumentalist performance 21/06/2009 Mr.M.G.Susiripala Senior Lecturer Singapore Representing the Athletic Track Kit 28/06/2009- (Grade I) Designing Committee 01/07/2009 Mr.M.R.Podinilame Senior Lecturer Singapore Representing the Athletic Track Kit 28/06/2009- (Grade I) Designing Committee 01/07/2009 Mrs.H.G.D.Palitha Senior Lecturer India Taking part in a training course 30/10/2009- Samanthi (Grade I) conducted under the IRQUE Project 01/12/2009 Mr.Sumathipala Lecturer Tunisia Participation at an international 03/11/2009- Shilpadhipathi dancing performance 09/11/2009 Mr.Saddha Uthpala Senior Lecturer India Taking part in a training course 30/10/2009- Kandage (Grade I) conducted under the IRQUE Project 02/12/2009

17

Mr.Janaka Chaminda Lecturer India Taking part in a training course 30/10/2009- Kottegoda (Probationary) conducted under the IRQUE Project 02/12/2009

Mr Ariyaratne Senior Lecturer India Taking part in a training course 30/10/2009- Kaluarachchi (Grade I) conducted under the IRQUE Project 02/12/2009 Mrs.Chani Wasana Assistant Registrar India Taking part in a training course 05/11/2009- Imbulgoda conducted under the IRQUE Project 14/11/2009

Annual Report 2009 University of the Visual & Performing Arts 16 Ms K.L.C.Perera Senior Lecturer India Private visit 04/11/2009- (Grade I) 09/01/2010 Mr.B.A.D.Sarath Lecturer India Participation at a cultural festival 05/11/2009- Premaratne (Probationary) 11/11/2009 Senior Professor Senior Professor Dubai To deliver lectures at a conference 18/11/2009- Mudiyanse Dissanayake 02/12/2009 Mr.A.C.Thenuwara Senior Lecturer India Private visit 19/12/2009- (Grade II) 29/12/2009

Annual Report 2009 University of the Visual & Performing Arts 17 18 02. PROMOTIONS NAME POST HELD PREVIOUSLY POST PROMOTED TO EFFECTIVE DATE OF PROMOTION 1.Mrs.Y.D.A.D.Perera Staff Assistant (Library Services) Senior Staff Assistant (Library Services) 01/01/2009 2.Mr.J.A.Rajendra Security Inspector Grade 1 Security Inspector (Special Grade) 09/06/2008 3.Mr.R.A.S.P.Rupasinghe Store Keeper and Repairer (Gr 11) Store Keeper and Repairer (Gr 1) 01/10/2008 4.Miss J.M.Subarath Menike Nurse Aide (Lower Grade) Nurse Aide (Higher Grade) 02/05/2008 5.Mr.S.Siripala Silva Labourer (Grade 1) Labourer (Supra Grade) 01/01/2009 6.Mr.Ranjith Aluthge Labourer (Grade 11) Labourer (Grade 1) 01/02/2008

03. CONFIRMATION OF POSTS NAME POST DATE 1.Mr.Srinath Dissanayake Full time hostel sub warden (Gr 11) 18/06/2007 2.Mrs.A.P.T.L.Abeyratane Computer Application Asst (Gr 111) 01/12/2005 3.Miss P.K.Danushka Narmadee Computer Application Asst (Gr 111) 01/12/2005 4.Mrs.P.K.Achini Wijayasiri Computer Application Asst (Gr 111) 01/12/2005 5.MissW.N.P.M.N.N.Karunaratne Computer Application Asst (Gr 111) 15/09/2006 6.Mr.B.A.Ganganath Harischandra Technical Officer Gr 11 Segment “B” 18/08/2005 7.Miss T.L.A.Chiranji Aparna Clerk (Gr 111) 01/12/2005 8.Mr.M.A.Ranjith Premasiri Driver (Gr 11) 01/12/2005

04. TRANSFERS OUT

NAME POST DATE

1. Mr.J.K.D.N.Jayanetti Clerk (Grade 111) 01/06/2009 2. Mr.N.M.A.Ruwan Indika Laboratory Asst (Lower Grade) 02/01/2009 3. Mr.R.M.P.Kumarasinghe Labourer (Gr 11) 01/10/2009 4. Mr.H.A.N.S.Hettiarachchi Labourer (Gr 111) 01/07/2009

Annual Report 2009 University of the Visual & Performing Arts 18 19 05. EXTENSIONS OF SERVICE NAME POST DATE

1. Mrs.K.A.R.M.Perera Senior Staff Asst (Clerical Service) 22/05/2009-21/05/2009 (Final) 2. Mr.J.A.Rajendra Security Inspector (Special Grade) 01/10/2009-30/09/2010 (Third) 3. Mr.D.Dharmasiri Office Equipment Operator (Sp Grade) 29/10/2009-28/10/2010 (Second) 4. Mr.Siripala Wijemanne Mason (Special Grade) 12/02/2010-11/02/2011 (First) 5. Miss J.M.Subarath Menike Nurse Aid (Higher Grade) 31/07/2009-30/07/2010 (First) 6. Mr.R.D.Wickremapala Labourer (Special Grade) 14/05/2009-13/05/2010 (Second) 7. Mr.W.W.S.H.Fernando Karyala Karya Sahayaka 18/01/2010-17/01/2011 (Second) 8. Mr.S.Siripala Silva Labourer (Grade 1) 01/01/2010-31/12/2011 (Second)

06. RESIGNATIONS NAME POST EFFECTIVE DATE OF RESIGNATION

1. Mrs.S.P.Seneviratne Clerk (Grade 1) 15/12/2009

07. RETIREMENTS NAME POST DATE

1. Mr.N.D.Gunadasa Clerk (Grade 11) 21/09/2009 2. Miss M.T.D.Perera Computer Application Asst (Gr 111) 05/10/2009 (Death) 3. Mr.T.B.Ekanayake Security Guard (Supra Grade) 17/04/2009

08. TREATED AS HAVING VACATED POST NAME POST DATE

1 Mr.R.H.J.Rangajeewa Computer Application Asst (Gr 111) 08/04/2009

Annual Report 2009 University of the Visual & Performing Arts 19 20

09. WORKSHOPS AND CONFERENCES

Table 7: Workshops and Conferences

Workshop/Conference Workshop/Conference Target Group Period during which Venue organized by workshop/conference was held

01. Workshop on University of the Visual Academic and academic support 27/03/2009 – 29/03/2009 Uva Management Development “Curriculum Revision - I” and Performing Arts staff of the three faculties & Training Institute 02. Workshop on University of the Visual Academic and academic support 28/12/2009 – 30/12/2009 Uva Management Development “Curriculum Revision - II” and Performing Arts staff of the three faculties & Training Institute 03.Workshop on “Quality University Librarians Auxiliary library staff One day workshop on Hotel Janaki, Colombo 7 Customer Care” Association of Sri Lanka Mr.L.P.R.Ranasinghe/Mr.M.K.Lee 04/03/2009 laratne/Mrs.PriyadarsaniDe Silva/Miss R.P.Mapalagama) 04. Workshop on staff University of the Visual For all the non academic staff Resident workshop on Sarvodaya Developmental development and Performing Arts the 14th and l5th March, Educational Institute, 2009 Bandaragama 05.Workshop on “Quality University Librarians Library staff (Mr.P.W.Kuruwage) One day workshop on Hotel Janaki, Colombo 7 Customer Care” Association of Sri Lanka 04/03/2009

06. Workshop on staff University of the Visual Clerical and allied grade staff One day workshop on Sri Lanka Institute of development and Performing Arts 10/10//2009 Development Administration

07. Workshop on staff University of the Visual Junior staff One day workshop on University of Visual and development and Performing Arts 24/10//2009 Performing Arts

Annual Report 2009 University of the Visual & Performing Arts 20 21

GENERAL ADMINISTRATION

NEW CONSTRUCTIONS IN THE UNIVERSITY

ALBERT CRESCENT DEVELOPMENT PROJECT

A project estimate of Rupees 300 million has been allocated for this, and stages I and II constructed for the Faculty of Dance and Drama have been already completed. Stage III (Phase I) of this project is for the construction of the Faculty of Music, and by now work is in progress. The State Engineering Corporation provides the consultancy services for this project, and Messers. Sarath Constructions have been awarded the construction activities of stage III (phase I).

Arrangements have been made to construct a sound studio and an auditorium in the Faculty of Dance and Drama building constructed under stage II. A sum of 6 million rupees has been allocated from the IRQUE project for the supply of sound control equipment, lighting equipment and for installing curtains necessary for the auditorium A sum of Rs.400,000.00 has also been allocated from the IRQUE project to install air conditioners to a part of the auditorium and for the demarcation of rooms.

In addition to the above phases, preliminary work is already ongoing for the construction of an administrative complex, and a sum of 50 million rupees has already been allocated for its preliminary work under Mahinda Chinthana budget 2009. Its designs are being planned out now.

NEW ART GALLERY AT HORTON PLACE

By now, construction of the new art gallery has been completed.

HOSTEL PROJECT

Action is already under way for the construction of a male and a female hostel at Rajagiriya and Dehiwela. A consultancy firm has been appointed and the preliminary designs prepared, and cabinet sanction has been received for the project estimate of Rs. 205 million in respect of the male hostel and for the project estimate of Rs. Million 193 in respect of the female hostel. Action was taken to appoint a procurement board and an evaluation committee for the future activities in this regard, and the Ministry of Finance has informed us that it was not possible to appoint these committees due to the financial problems prevailing at that time.

Annual Report 2009 University of the Visual & Performing Arts 21 22

ACADEMIC AND STUDENT SERVICES

DETAILS OF REGISTERED STUDENTS AS AT 31/12/2009

Table 8: Faculty of Music

Academic year Year No of registered students TOTAL

Female Male

2008/09 First year 103 39 142

2007/08 Second year 101 32 133

2006/07 Third year 106 28 134

2004/05 - 2005/06 Final year 211 58 269 TOTAL 678 Table 9: Faculty of Visual Arts Academic year Year No of registered students TOTAL

Female Male

2008/09 First year 37 26 63 2007/08 Second year 22 26 48 2006/07 Third year 18 40 58 2004/05 - 2005/06 Final year 50 67 117

TOTAL 286 Table 10: Faculty of Dance and Drama Academic year Year No of registered students TOTAL

Female Male

2008/09 First year 163 28 191 2007/08 Second year 142 35 177 2006/07 Third year 152 28 180 2004/05 - 2005/06 Final year 302 43 345

TOTAL 893 GRAND TOTAL 1857

Annual Report 2009 University of the Visual & Performing Arts 22 23

DETAILS OF MAHAPOLA SCHOLARSHIP AND BURSARY BENEFICIARIES AS AT 31/12/2009

Table 11: Mahapola Scholarships

1st year 2nd year 3rd year 4th year Details of payments (Rs.) Faculty of Dance and Drama 36 33 78 65 530,000.00 Faculty of Music 28 29 52 55 410,000.00 Faculty of Visual Arts 14 14 24 19 177,500.00 TOTAL AMOUNT PAID AS MAHAPOLA SCHOLARSHIPS DURING 1,117,500.00 THE YEAR 2009 Table 12: Bursaries First Year Second Year Third Year Final Year Amount paid Full Half Full Half Full Half Full Half (Rs) Faculty of Dance and Drama 80 43 93 34 176 69 186 57 1,455,700.00 Faculty of Music 51 27 52 21 124 51 128 63 1,017,800.00 Faculty of Visual Arts 32 09 24 13 58 17 63 17 460,400.00 TOTAL AMOUNT PAID AS BURSARIES DURING THE YEAR 2009 2,933,900.00 *The first year students of the 2008/2009 academic year had been admitted on 16/10/2009 and two bursary installments had been paid DETAILS OF UNIVERSITY ADMISSIONS IN YEAR 2009 Table 13: Details of University Admissions No. of Students Applied for No. of Students the Degree Admitted for the Selected No. of Students Degree as a % of Applications Received Faculty of Dance & 2564 190 7% Drama Faculty of Music 680 140 21% Faculty of Visual 606 60 10% Arts TOTAL 3850 390 38% DETAILS ABOUT HOSTEL FACILITIES AND NUMBER OF STUDENTS ACCOMMODATED No. of permanent hostels belonging to the University - 02 (Rajagiriya Female Hostel/Dehiwela Male Hostel) No. of rented hostels obtained on a temporary basis - 17 At Present 84% of hostel facilities have been utilized.

Annual Report 2009 University of the Visual & Performing Arts 23 24 HOSTEL UTILIZATION AND ANNUAL EXPENDITURE Table 14: Hostel Utilization and Expenses

Hostel No. No. Rent Water Electricit Telepho Cleaning Security Acco Regi y ne mmod stere able d 1 Pannipitiya Female Hostel 80 70 1080000 224377 464924 4927 398771 627595 2 New Rajagiriya Female 42 33 900000 227493 195624 171283 484941 Hostel 3Steven Road Male Hostel 50 25 1680000 117225 308792 19702 323717 327962 4Battaramulla Male Hostel 50 44 1200000 36181 268036 150250 328312 5New Rattanapitiya Female 32 31 366000 150339 211918 221191 480739 Hostel 6Rajagiriya Female Hostel 280 245 -- 1030365 1334658 80638 650931 1619217 7Kawdana Female Hostel- up 50 49 720000 23621 62030 85268 337525 to 01/05/2009 8Chapel Place Male Hostel 50 49 240000 297240 154814 225293 328,896 9 Kohuwela Male Hostel 36 30 420000 141632 217102 5216 218279 328409 10 Maharagama Male Hostel 30 27 840000 252865 220954 5681 225298 328895 11 Dehiwela Male Hostel 46 36 - 193921 284871 366903 324694 12 Woodlands Place Female 64 4 1020000 165298 152113 203429 406225 Hostel 13Nanda Mawatha Female 50 50 240000 40191 3745 8407 38280 Hostel 14 Dematagoda Female Hostel 42 41 300000 44398 31819 2078 15501 36880 15Gangodawila Female Hostel 55 55 840000 182881 158996 6759 225942 488675 16Rattanapitiya Female Hostel 60 60 300000 150722 167488 6599 228649 488209 17 Moragasmulla Male Hostel 32 31 360000 132135 150512 130175 296684 18Bellanwila Female Hostel 36 28 140000 69146 62281 2109 20000 145548 19Boralesgamuwa Female 70 57 1000000 178106 113669 133154 393841 Hostel TOTAL 1155 965 11646000 3658136 4564344 133709 4002441 7811527

Annual Report 2009 University of the Visual & Performing Arts 24 25

EXAMINATIONS

The Faculty of Dance & Drama offered Bachelor of Performing Arts (Special) Degree in Dance & Drama and the Faculty of Music offers Bachelor of Performing Arts(Special) Degree in Music. The Faculty of Visual Arts offers Bachelor of Fine Arts (Special) Degree.

Table 15: Graduate Information in Year 2009

Faculty of Dance & Faculty of Drama Faculty of Music Visual Arts

No. Sat for the Examination 369 343 240

No. Completed the Degree 348 290 225

1st Class 4 6 12

2nd Upper 62 44 40

2nd Lower 125 48 51

Pass 157 192 122

Fail 21 53 15

In year 2009, a total of 952 students graduated from the university, with 22 first class honorary degrees, 146 second class upper honorary degrees, 224 second class lower honorary degrees and 471 general passes. 89 students could not complete the degree in year 2009. Compared to the other faculties, Faculty of Dance & Drama has produced the higest no. of honorary degrees with classes, which is 20% of the total students who sat for the final degree exams.

Annual Report 2009 University of the Visual & Performing Arts 25 26

LIBRARY

The main library is housed on the third level of the new three storied building at no 46 Horton Place, Colombo 7, and library services are provided for students of music, dancing and art.

In addition, a branch library operates in the Kohuwela premises and its services are made use of by the first year students studying music and dancing and all students studying Western music. In February 2009, a new faculty library was opened in the Faculty of Dance and Drama, and this library is used not only by the students of that faculty, but also by those studying for the post graduate degrees.

A sum of five million rupees was allocated in the year 2009 for books and periodicals for the library, and 3421 new books were accessed during that year.

In the meantime, 72 books were received as donations to the library. The total number of books in the library at present is 43,389. In addition, 45 academic periodicals have also been obtained.

Table 16: Fund Allocation to the Library during Year 2007, 2008 & 2009

Year 2007 2008 2009

Fund Allocation 40,000,000 55,800,000 50,000,000

Annual Report 2009 University of the Visual & Performing Arts 26 27

FACULTY OF MUSIC

VISION

To be the national centre of excellence in Music education and research in the South Asian region.

MISSION

To enrich abilities in Performing Arts, understanding Music with better appreciation skill in the world of Music to enhance the spiritual thinking in the unlimited variety of various Music traditions.

COMPOSITION OF THE STAFF

During the year 2009, the academic staff of the Faculty of Music comprised of 18 Senior Lecturers, 08 Lecturers, 02 Probationary Lecturers, 04 Instructors and 04 Assistant Instrumentalists.

NEW ENLISTMENTS FOR THE ACADEMIC STAFF

Department of North Indian Music – Temporary Lecturers 03, Temporary Instructors 01.

Department of Western Music - Temporary Lecturers 06

Department of Ethno Musicology - Temporary Lecturers 02

Department of Karnatic Music - Temporary Lecturers 02

Department of Comparative Music - Temporary Lecturers 01

NEW HEAD OF DEPARTMENT APPOINTMENTS

Senior Lecturer Sandya Kanthi Ileperumas was appointed head of the Department of Western Music with effect from 01/09/2009.

Annual Report 2009 University of the Visual & Performing Arts 27 28

ACADEMIC STAFF DEVELOPMENT ACTIVITIES

Implementation of the “QA System” (Quality Assurance System) for teaching and learning was inaugurated and the procedure of reporting the Academic functions was reorganized on a on a new track.

NEW DEPARTMENTS

In addition to the four existent Departments of North Indian Music, Carnatic Music, Western Music and Ethno Musicology, the Departments of Applied Music and Comparative Music, which were functioning as facilitating Departments, were made independent Departments.

NO OF STUDENTS REGISTERED IN DEPARTMENTS

Department of North Indian Music - 312

Department of Carnatic Music - 4

Department of Ethno Musicology - 27

Department of Western Music - 58

POST GRADUATE DEGREES

The Post Graduate Degree Committee of the University had on 26/05/2009 approved the Faculty of Music Post Graduate Degree curriculum and criteria, and the University Financial Committee had on 17/03/2009 approved the Post Graduate Degree budgetary estimate.

POST GRADUATE DEGREE COMMITTEE 1. Mr.W.A.Kolitha Bhanu Dissanayake - Dean (Chairman) 2. Senior Professor Daya Edirisinghe - External Member 3. Dr.Praneeth Abayasundara - External Member 4. Professor Sarath Wijesuriya - External Member 5. Professor N.R.G. Dela Bandara - External Member 6. Mr.K.A.Asoka Indunil - Head of the Department of North Indian Music, Senior Lecturer (Ex officio member) 7. Mr.B.R.Dassanayake - Head of the Department of Western Music, Senior Lecturer (Ex officio member) 8. Mr.Sarath Kumara Liyanawatta - Head of the Department of Karnatic Music, Senior Lecturer (Ex officio member)

9. Mr.W.P.Udayasiri Vidanapathirana- Head of the Department of Ethno Music, Senior Lecturer (Ex officio member)

10. Mr.G.B.Chiltus Dayawansa- Head of the Department of Comparative Music, Senior Lecturer (Ex officio member)

11. Mr.R.P.Mahinda Seneviratne- Head of the Department of North Indian Music, Senior Lecturer (Ex officio member)

Annual Report 2009 University of the Visual & Performing Arts 28 29

OTHER MEMBERS WHO TOOK PART IN THE FIRST POST GRADUATE COMMITTEE

1. Professor Sanath Nandasiri

2. Professor Walter Marasinghe

3. Senior Lecturer Ranjith Fernando

4. Senior Lecturer Anura Ratnasekera

GRANTS

Consequent to the acceptance of the project proposal for the IRQUE project, a grant was received to obtain rupees five million worth musical equipment and office furniture.

BUILDINGS PROJECT – FACULTY OF MUSIC – PHASE 111 – STAGE 1

The foundation laying of the above mentioned building project took place at an auspicious time on 13/12/2008 under the lead of the Hon Vice Chancellor Senior Professor Jayasena Kottegoda with the participation of Heads of Departments, Lecturers and a large number of students, and it was possible to commence building operations on 01/06/2009.

EXTRA CURRICULAR SPECIAL PROJECTS AND ACTIVITIES

1. “GEULA” – Practical demonstrative lecture given by Senior Lecturer Kalasuri Piyasara Shilpadhipathi – Organized by the Department of Ethno Musicology – On 13/02/2009

2. “NADA SAMBHAVYA” musical concert – 09/03/2009 – Organized by the Department of North Indian Music.

3. Basic training about field studies (second/third year) – Get together of traditional artists about “ankeliya” – Kohuwela premises – Organized by the Department of Ethno Musicology – 23/03/2009

4. “Love Changes Every Thing” opera – 02/04/2009 – Organized by the Department of Western Music.

5. “NADA SAMBHAVYA” musical concert – 03/04/2009 – Organized by the Department of North Indian Music

6. “HETA PEYA” Magazine programme – 13/05/2009 – Presentation by Mr Richard Bandara Nikapitiya, Visiting Lecturer – Orgaznied by the Department of Comparative Music

7. Dr. Lionel Edirisinghe memorial celebrations and award giving ceremony – 14/05/2009 – Organized by the Department of North Indian Music.

MEETINGS OF FACULTY BOARDS AND HEADS OF DEPARTMENTS

During the year under review, 10 faculty council meetings and 07 heads of department meetings had been held.

Annual Report 2009 University of the Visual & Performing Arts 29 30

FACULTY OF DANCE AND DRAMA

VISION

To ensure the traditional Sri Lankan art forms are preserved for posterity

MISSION

Maintain for future generations the traditional Sri Lankan arts which have been inherited from our ancestors, nurturing the fields of dance and drama, and thereby creating a virtuous and moral society, by subjecting such arts to investigative and critical study, bringing forth artists and creations representing the various fields required to create an audience associated with sophisticated technical equipment endowed with a high taste for the entertainment stage and visual media, while giving an understanding to students about global arts which have been subject to appreciation.

APPOINTMENTS

FACULTY APPOINTMENTS

 Dr.(Mrs) Sriyani Rajapakse as the Resident Warden of the Rajagiriya Hostel and a member of the MA and MPA Post Graduate Committee for the year 2009.

 Miss Dhammika Lankatilake, Senior Lecturer as a member of the Research and Publications Committee, a member of the MA and MPA Post Graduate Committee for the year 2009.

 Mrs.R.A.N.Inoka de Alwis, Senior Lecturer as the Resident Warden of the Gangodawila Female Hostel for the year 2009 and the Resident Warden of the Dematagoda Female Hostel with effect from 11/11/2009.

 Mr. Thilaka Weerasinghe, Lecturer, as the Joint Senior Student Counsellor and the Resident Warden of the Dehiwela Male Hostel.

 Mr. H.P.M.K.Wimalasiri, Lecturer, as the Senior Treasurer of the Faculty Students Union and as the Treasurer of the Lecturers Research and Publications Committee in the year 2009.

Annual Report 2009 University of the Visual & Performing Arts 30 31

DEGREE COURSES

 As a new training course, during the year 2009 a video dance course was started in the Department of History and Theory of Dance and it has been proposed to start a Cinema Studies Degree (Special) Course in the next year.

NO OF STUDENTS REGISTERED IN DEPARTMENTS

Department of Kandyan Dance - 509

Department of Low Country Dance - 105

Department of Sabaragamuwa Dance - 52

Department of Percussion Music - 11

Department of Indian & Asian Dance - 21

Department of Drama, Oriental Ballet & Modern Dance - 97

Joint Degree Programme - 57

EXTERNAL COURSES

 In the year 2009, it was planned that the Department of Indian and Asian Dance should commence a Diploma Course in Kathak/Bharat, as an external course.

SOCIAL CONTRIBUTION

 Dr.(Mrs)Sriyani Rajapakse directed the 2009 Saparavarna 03 Sabaragamu dancing performance, and she has created and directed the dances for Ranga Sabaragamu, the New Year programme of the Swarnavahini channel.

 In the year 2009, Miss Dhammika Lankatilake, Senior Lecturer had contributed to the formulation of syllabus for grade 9, conducted by the National Institute of Education, Maharagama.

 Mrs..Gayani Deepika Maddumage, Senior Lecturer trained students of the Faculty of Arts and presented on 15/12/2009 a Sabaragamu dance item called Paththini Salamba at the Nada Nadi pageant, which was the cultural pageant commemorating the fiftieth anniversary of the University of Sri Jayawardenapura,and contributed to the design of the costumes for the dance item.

 In the year 2009, Mr.Thilaka Weerasinghe, Lecturer, an artist of the sokari drama troupe of Sathara Korale contributed to the sokari drama programmes telecast by the National Rupavahini and the Swarnavahini channels.

Annual Report 2009 University of the Visual & Performing Arts 31 32

 Mr.K.M.Saman Kumratunga, Lecturer participated in the Ayubovalankaraya programme telecast by the Swarnavahini media institute, by presenting dramatic parade items of the Sabaragamu dance school (20/06/2009), and along with Mr.Ariyaratne Kaluarachchi, Senior Lecturer took part in a Sirasa TV programme comprising Sinhala New Year customs and Sinhala cultural items.  Mrs.Uthpala Suriyarachchi, Lecturer,directed “Thoppi Velenda”, a short ballet staged at the Lumbini Theater on 02/10/2009, and “Kuveni” a ballet staged at the Negombo Theater on 12/12/2009, and organized and designed the dances for “Ridmayaka Piyasatahan 05”, a dance performance (02/12/2009 – Lumbini Theater).  In the year 2009, Mr.Buddhika Ranaweera, Lecturer, contributed to the organization and designing of dances for “Ridmayaka Piyasatahan 05”, a dance performance (02/12/2009 – Lumbini Theater), as well as jointly directing “Thoppi Velenda”, a short ballet staged at the Lumbini Theater on 02/10/2009, designing the costume and theatrical ornaments for the drama “Mathru” (new production) staged at the YMBA Hall, Borella on 17/01/2010, and contributed his artistic skills to the organization and performance of the inaugural dance at the launching ceremony of the “Kampitha Seveneli” CD.  Mr.Janaka Kottegoda, Lecturer contributed to the charming dance performance of the Western Province State Dance Troupe by directing the illuminations and took the lead in the conservation activities of the Sanni Yakuma, Mahasohon Samayama, Kohomba Kankariya, Pahan Maduwa, Kolam Maduwa and Suniyam Yagaya rituals (shanthikarma) held at the Colombo premises on 20/22/24/26/28.09.2009. POST GRADUATEE COURSES MA, Master of Performing Arts in Dancing (MPA), MPhil and Ph.D degree courses are being conducted. PROGRESS/APPRECIATIONS/PRIZES/AWARDS RELATING TO ACADEMIC STAFF  In the year 2009, Dr. (Mrs) Sriyani Rajapakse received the Wande Nruthya Matha honorary award and the Sabaragamu Janatha award.  In the year 2009, Mrs.Gayani Deepika Maddumage, Senior Lecturer, received an award as an accomplished artist at the Hon Prime Minister Ratnasiri Wickremanayake Award Festival organized by the Siv Hela Institute of Dancing, Horana, commemorating World Womens Day, and a certificate for the services rendered in respect of cultural and aesthetic studies for the University of Sri Jayawardenapura since the year 2007. (05/01/2009).  In the year 2009, Mr. Prasannajith Abeysuriya, Lecturer, received a felicitation award presented to artists who had received youth awards at the youth awards ceremony of the National Youth Services Council during the 70/80 decades and who were still in the field, the award for the best supporting actor in respect of his acting in the drama Samanaluta Wedi Thiyanna at the Raigama Tele Award ceremony, the award for the best supporting actor in respect of his acting in the tele drama Hendewa and the Bunka award presented by the Embassy of Japan.

Annual Report 2009 University of the Visual & Performing Arts 32 33  Mr.Soumya Liyanage, Lecturer, contributed to the field of cinema in the year 2009 by depicting the role of Habara in the film Abba, during this year he has received the following awards too:

1 Winner of Best Actor Award („No Return‟ A play by Rajitha Dissanayake) at the National Drama Festival.

2 Winner of Best Actor Award („Aganthukaya‟ a film by Wasantha Obesekara) at the 32nd Sarasawsiya film awards.

3 Winner of Best Supporting Actor („Wala Patala‟ (Penumbra) a film by Vijitha Gunaratne) at the 32nd Sarasasviya film awards.

4 Silver Award for Best Creative Performance („Aganthukaya‟ a film by Wasantha Obesekara) at SIGNIS film awards.

5 Nomination for the Best Actor („Abba‟ a film by Jackson Anthony) at the 32nd Sarasavi film awards.

6 Nomination for Best Vocalist („Abba‟ a film by Jackson Anthony) at the 32nd Sarasavi film awards.

7 Winner of World Bank Research Grant (Affiliated to the Ministry of Higher Education of Sri Lanka) to study „Actor Training Methodologies‟ at National School of Drama, New Delhi, India.

CONTRIBUTION TO NATIONAL AND INTERNATIONAL AFFAIRS

 Dr.Sriyani Rajapakse was appointed in the year 2009 as a member of the convention for the revision in the field of dancing.

 Miss Dhammika Lankatilake, Senior Lecturer was appointed a Chief Examiner of the Evaluation Board for GCE (A/L) August, 2009 and as a Supervisory Examiner for the GCE (O/L) and GCE (A/L) examinations held by the Department of Examinations, Sri Lanka.

 During the year 2009, Mr. Wickremasinghe Bandara, Senior Lecturer contributed to the formulation of methodologies for the answer scripts of the GCE (O/L) and GCE (A/L) examinations held by the Department of Examinations, Sri Lanka.

 Mr.Karunaratne Bandara, Senior Lecturer designed and directed the cultural show (a combination of the cultural troupes of the three armed forces, Police and the Department of Civil Security) held on 29/11/2009 at the Sugathadasa Stadium at the Cup Final of the Carlton Seven rugby tournament in which 18 countries took part, the war drum performance (dancing and music provided by the cultural troupes and western bands of the three armed services and the Police) to felicitate national war heroes, held at the Parliamentary sports grounds on 07/06/2009 organized by the Ranaviru Seva Authority, the cultural show (with the participation of Police western band the cultural troupe) held on 22/08/2009 at the Bambalapitiya Police grounds at the National

Annual Report 2009 University of the Visual & Performing Arts 33 34

Police Sports Meet, the Police cultural show (organized by the Ministry of Finance and Planning) held on 04/02/2009 at the Bandaranayake Memorial International Conference Hall premises at the Deyata Kirula exhibition. He also designed the cultural programme held on 20/10/2009 in location at the opening ceremony of the Irakkandy and Kinniya bridges, dances and percussion music of the National Ranaviru ceremony on 28/09/2009 held by the Ranaviru Seva Authority at the John de Silva Memorial Theater, the dances of the devotional song and dance show held on 21/05/2009 at the Buddha Rashmi Wesak Zone, Gangaramaya, Nawam Mawatha and dances of the cultural show (Ministry of Buddha Sasana) held on 10/05/2009 at the Wesak Zone, Bauddaloka Mawatha, Colombo 7, under the direction of the All Ceylon Buddhist Congress.

 In the year 2009, Mr.Prasannajith Abeysuriya, Lecturer took part in the three day workshop held at the Giragama Aesthetic Teachers Training College in November as an instructor to introduce the new history and theory of dance syllabus of the Ministry of Education to teachers teaching this subject. He also took part as an instructor in the workshop held the same year for artists representing the youth drama festival of the National Youth Services Council.

 Mr.Asela Rangadeva, Lecturer, contributed to the designing of the theme dance for the National Tuberculosis Day commemoration, 2009.

UNITS ATTACHED TO THE FACULTY

1. Media Unit – This unit publishes the periodical NEWS LETTER, and has published 03 volumes in the year 2009 for January-April, May-August and September-December.

RESEARCH

 Dr.Sriyani Rajapakse was engaged in a research into the ritual (yaga) literature of Sabaragamuwa.

 On 17/12/2009 Mr.Buddhika Ranaweera, Lecturer, presented a research paper called “A short investigation about the ga tha gung drum beat occurring in Kolam dramas” at the Symposium 2009 Annual Sessions organized by the Faculty of Post Graduate Studies of the University of Kelaniya.

DOCUMENTARY PAPERS

 Dr. (Mrs) Sriyani Rajapakse composed a paper on the subject of Sabaragamu ritual literature in the year 2009 for the magazine “Miyasi Subasa” compiled by the Society of Music Researchers of the University of Visual and Performing Arts.

 In the year 2009, Mrs.R.N.Inoka de Alwis, Senior Lecturer published a letter on the subject of traditional schools and low country dancing for the book Sanniyakuma alias Daha Ata Sanniya compiled by the Ruhunu Cultural Board.

 Mr.Prasannajith Abeysuriya submitted a paper on the subject of the use of music in street dramas in the year 2009 for the magazine “Miyasi Subasa” of the Faculty of Music.

Annual Report 2009 University of the Visual & Performing Arts 34 35

MAGAZINES/LETTERS

1. The Media Unit published 03 volumes of the news magazine called NEWS LETTER, a four monthly publication, in the year 2009 for the periods January-April, May-August and September- December.

BOOKS PUBLISHED

 Dr.(Mrs)Sriyani Rajapakse compiled a research work called Worship Rituals of the Saman Devalaya in the year 2009.

 In the year 2009, Mr.Karunaratne Bandara, Senior Lecturer published the second edition of the book Low Country Drumming Tradition.

 Mr.Janaka Kottegoda, Senior Lecturer, published in the year 2009, a book called Sanniyakuma alias Daha Ata Sanniya containing research papers on matters to be taken into consideration when the Sanniyakuma ritual of blessing is to be fashioned into the visual media. (Publishing by Godage & Co – 2009)

DISCUSSIONS AND SEMINARS

 Dr.(Mrs) Sriyani Rajapakse gave a lecture to the Advanced Level students of the Ratnapura District, studying the

subject of dancing, and a lecture on the literary value of Sabaragamu rituals of blessing at the literary festival of the Sri Jayawardenapura zone.

 In the year 2009, Mr. Prasannajith Abeysuriya, Lecturer gave a lecture to the students of the Diploma Course in Mass Communications of the University of Colombo, on the subject of communication potential of drama.

 Mr.Piyanda Rupasinghe, Lecturer held the first seminar on 18/05/2009 in relation to the post graduate degree at the Faculty of Post Graduate Studies, University of Sri Jayawardenapura, and on 31/03/2009 gave a lecture on Sokari folk drama to the third and fourth year students of the Department of Languages and Culture of the University of Sri Jayawardenapura.

Annual Report 2009 University of the Visual & Performing Arts 35 36

FACULTY OF VISUAL ARTS

VITION

To cater undergraduates to persuade studies based on practical and theoretical aspects of Visual Arts and also the National and International, historical and cultural trends extensively through various study courses offered by the Faculty of Visual Arts.

MISSION

To produce nationally and internationally renowned Artists with due contribution to the society in the field of Visual Arts.

The Faculty of Visual Arts of the University of Visual and Performing Arts comprises nine Departments. This Faculty composed of an accomplished teaching staff, has provided an opportunity to students to study the subject of visual arts in theory and in practice.

Even though the Faculty of Visual Arts has a very short history of its own, before the raising of an independent University, this Faculty had played a significant role as the Department of Painting and Sculpture of the Institute of Aesthetic Studies of the University of Kelaniya, and as the Government College of Fine Arts.

Annual Report 2009 University of the Visual & Performing Arts 36 37

DEGREE COURSES

Nine Departments have been established under various subjects in the Faculty of Visual Arts of the University of Visual and Performing Arts:

NO OF STUDENTS REGISTERED IN DEPARTMENTS

1. Department of Painting 117 2. Department of Sculpture 56 3. Department of Print Making 11 4. Department of History and Art Theory 13 5. Department of Visual Communication Designs 44 6. Department of Multi Disciplinary Design 53 7. Department of Ceramics 9 8. Multimedia Art 28 9. Department of Textiles and Wearable Arts (Offers elective course units at present)

Contribution to the field of Visual Arts in National and International level by the Faculty members

Dr.W.G.Sarath Gnanasiri (Dean)

Obtained Doctor of Philosophy degree from Post Graduate Institute of Archeology, University of Kelaniya. Member of the panel for the selection of handy craft works (presidents award). Logo designing and resource person for programmes broadcast by Rupavahini Corperation. Life size statue of Reverend Dr. Walpola Rahula Thero the founder of the Buddhist and Pali University. (Institutional income for the project is approximately Rs.100000) Memorial Statute of General Hector Kobbekaduwa at Rockhill Army Base Camp Colombo (5” ) Memorial Statute of Harold Herath, Former Finance minister at Nattandiya (5” )

Annual Report 2009 University of the Visual & Performing Arts 37 38

Mr.B.Sarath Gunasiri Perera (Senior Lecturer)

Participated as a resource person for the Children Art workshop conducted by the department of Cultural Affairs. Member of panel, exhibition organized by the Craft Council of Sri Lanka. Member of panel, state Children Art festival – 2009 organized by the department of Cultural Affairs. Participated several workshops conducted by University of the Visual & Performing Art. Conducted Tourist Board exhibition & workshop at Hikkaduwa with students of Faculty of Visual Arts Participated as a resource person for the Children At exhibition organized by the Rupawahini Cooperation.

Mr. Susiripala Malimboda (Senior Lecturer I) Advisory panel of Sri Lankan Visual and Performing Arts development in Association with Tourism Ministry of Tourism. Organizer and curator of the exhibition organized by the Mona Bismarck foundation – France

Member of the panel for the sections of handy craft works organized by the National Craft Council of Sri Lanka

Advisory panel on Sri Lankan Visual & Performing Arts Development in association with tourism – Ministry of Tourism

Committee member – Committee for the design of sports wear for the Athletics representative for the country - National Olympic Committee of Sri Lanka

Member of Art and Sculpture Panel of Arts Council of Sri Lanka

Logo design – University of the Visual & Performing Arts.

Participated in a design committee - World 1st Asian Youth Games in Singapore

Annual Report 2009 University of the Visual & Performing Arts 38 39 Dr. Sarath Chandrajeewa (Senior Lecturer)

46 Bronze Relief Sculpture (each 6‟x 4‟) done for the Basilica of the Ragama Thewatta. Honorary member of Russian Academy of Arts. Two Art works were selected for the artful resistance exhibition in Viana, Austria from 19th November –March 2009 Works exhibited in British Museum Portrait Gallery, London. Mr. Ramyawardana Podinilame (Senior Lecturer) Organized the exhibition of “Art of Design 2009” on behalf of faculty at the Albert Crescent premises

“Ugayata Nimaum 2009”-National Design exhibition at BMICH by National Design Center(2nd year student participated)

Mural Design in Sand Casting for University of Buddhist and pali studies at Homagama.5×6 meter twin murals depicting Buddhist Education and Globalization

Designed a Mural in 8×40 feet for the opening ceramany of University of Vocational technology at Ratmalana shows the technological education history of Sri Lanka.

Stage deco for “Raigam tle Awards” At BMICH (concept of sigiriya)

Stage deco for centre of Aesthetic at Colombo.”Western Province dance group show 2009”

Member of Costume design Committee of National Olympic Committee and participated to Asian games at Singapore as invited guest 2009.

National children‟s day Reganal launch event of Asia by Sarvodaya movement- stoge deco at Nawarangahala.

Annual Report 2009 University of the Visual & Performing Arts 39 40 Mrs.G.E.Vangeyzel (Senior Lecturer)

The University Of Visual & Performing Arts submitted an article on “Design” to the Annually published Magazine Vimarshne Magazine of the University of Visual & Performing Arts. Participated in the workshops conducted by the University of Visual & Performing Arts on staff development and Institute on development programs 2009. Served as are source person for the work shop organized by National Design Center sponsored by the Ministry of Science and Technology on “Modern Technology and Wearable 2009. Served as a resource person for the workshop organized by children‟s secretariat, ministry of child Development & woman‟s Empowerment. Jury member for the Exhibition sponsored by the Vatican Embassy to commemorate the 5th anniversary in Service of the Pope Benedict 16th held by the Catholic Church. Published a book on Traditional Textiles in the Colombo National Museum 2009.

Mr. Chandraguptha Thenuwara (Senior Lecturer) Participated in the 1st Asian Art Triangle Fukoka., Wsian Art Museum – Japan “Common goods; Cultures meet through craft South project Residency Programme |Melbourne, Australia

Mr.Nihal Padma (Senior Lecturer) Designer and Sculptor in Ceramic & Terracotta medium

Jury member for several Art & Craft Panels

Mr.Ranjith Liyanage (Senior Lecturer) Member of Art and Sculpture Panel of Arts Council of Sri Lanka

Secretary of Art and Sculpture Board of Sinhalese Cultural Institute

Member of Director Board of National Design Centre

Annual Report 2009 University of the Visual & Performing Arts 40 41 Mr.Gamini Jayantha Mendis (Senior Lecturer) Graphic Designer and consultant for book design & Illustrations. Member of advisory committee for National Design Centre. Former Production assistant in Ceylon Tourist Board. Mr. H.M.P Banda (Senior Lecturer) Participated in the exhibition to Commemorate 60th Independence day anniversary 60 Years of Independence exhibition in France – organized by Mona Bismarck Foundation Member of several Art & Craft competitions Organized Traditional Painting exhibition. Mr.R.M.Dharmasena (Senior Lecturer) Member of panel, exhibition organized by the Craft Council of Sri Lanka. Member of panel, exhibition & workshop organized by ministry of child development & Women empowerments Member of Stamp selecting committee, competition organized by the Christian Association. Member of selecting committee for the exhibition organized by the Ministry of Samurdi. Participated as a resource person for the Children exhibition organized by the Rupawahini Cooperation. Participated in a Printmaking workshop conducted by the Faculty of Arts, University of Madras, India. Member of several Art & Craft competitions

Mrs.P. C. S. Perera (Senior Lecturer) Jury member for Several Art and Craft Panels Mr.Jagath Ravindra (Lecturer - Probationary) Participated in the exhibition of painting, Nobel Swedge gallery London – 2009 Participated Sri Lankan Art Biennale – 2009 Participated as resource person for several workshop conducted by several organization R.M;Studio Residency, Lahore, Pakistan, Chairman-Art and Sculpture Panel of the Art Council of Sri Lanka

Annual Report 2009 University of the Visual & Performing Arts 41 42 Mr.Suneth Priya Aravinda (Lecturer- Probationary)

Participated as a member of panel for the Children Art workshop conducted by the department of Cultural Affairs.

Mr.Robinson De Silva - Instructor Participated in Several National and international exhibitions Jury member of Several Art Panels

Mr.Ranjith Dharmathilaka (Lecturer) Organized Workshop in the Department about how to understand and develop brand conducted by Mr.Nathan Saruban Associate creative director Lowe LDB advertising Pvt Ltd., Organized Workshop in the Department about advertising, presentation, copy writing and printing conducted by Mr.Udaya Thennakoon creative director Triad advertising Pvt Ltd., Published and given a letter about communication for “Saundarya Kala Wimasuma” – University of the Visual & Performing Arts. Have judge World children poster competition organized by Lion Club Colombo

Mr.Manoranjan Herath - Lecturer (Probationary) Research paper Imaginary Animal Figures in Sri Lankan Art „Saundarya Kala Wimarsana‟ - 03 “I You & We” Solo exhibition (Sculpture) Place – Bare Foot Gallery – Colombo 03

Date – October 20 to November 01 2009

Mr.B. K. Liyanage - Instructor Designer and Monumental Sculptor Member of Several Art Panel

Annual Report 2009 University of the Visual & Performing Arts 42 43 43 Mrs.B.A.A.Niroshani – Instructor in English (Grade II)

M Phil degree in Applied Linguistics (Faculty of Postgraduate, University of Kelaniya) Member of the Faculty Board Active participation in the Opening Art Exhibition of J.D.A.Perera Gallery (Translated documents and letters from Sinhala in to English) Participated in the Staff development workshops conducted by the University. Also participated in the workshops conducted by IRQUE Project.

Mr.Ajith wickramasinghe – Lecturer Presented and published a research paper for e-Asia 2009 international conference on the topic : Towards a Model for Computational Aesthetics, BMICH, Colombo, Sri Lanka, December 2009.

Annual Report 2009 University of the Visual & Performing Arts 43 44

POST GRADUATE STUDY CENTER

A SHORT INTRODUCTION ABOUT THE POST GRADUATE STUDY CENTER

A Post Graduate Study Center was opened for the first time in the University of Visual and Performing Arts with effect from 01/07/2009 with the appointment of Senior Professor Jayantha Kottegoda as the Vice Chancellor of this University. The Vice Chancellor appointed Senior Professor Mudiyanse Dissanayake as the Director of this Study Center due to the requirement for the academic functions of post graduate studies to be carried out through a Department.

Even though preliminary discussions pertaining to the establishment of a Faculty of Post Graduate Studies in the new University created in the year 2005, started on the 22nd of November, 2005, the University Grants Commission directed that post graduate studies should be started at Faculty level, and to repeat this request with its progress.

Out of the three Faculties in the University of Visual and Performing Arts, the Faculty of Dance and Drama took action to reach that objective under the pioneering leadership of Senior Professor Jayasena Kottegoda, who at that time functioned as the Dean of that Faculty. On the 10th of May 2008, under the lead of Professor M.T.M.Jiffry, Vice Chairman of the University Grants Commission and the participation of Professor Sarath Amunugama, who at that time functioned as the Vice Chancellor , Senior Professor Jayasena Kottegoda took action to officially inaugurate the post graduate study activities which had been planned after appointing Professor Gamini Dela Bandara also as a coordinator to formulate the courses and with the support of the teachers of the Faculty.

NO OF STUDENTS DURING THE YEAR 2009

Table17: Postgraduate Student Details

No. of Students Course 2008/09 2009/10 Master of Arts in Dance & Drama (MA) 54 51 Master of Performing Arts in Dance & Drama (MPA) 38 42 Master of Philosophy (M.Phil) 0 13 Doctor of Philosophy (Ph.D) 0 3 Total 92 109

NO OF ACADEMIC COMMITTEE MEETINGS HELD IN THE YEAR 2009 – 05

Annual Report 2009 University of the Visual & Performing Arts 44 45

LIST OF NAMES OF THE MEMBERS OF THE ACADEMIC COMMITTEE IN THE YEAR 2009:-

Professor Mudiyanse Dissanayake – Director/Chairman

Professor N.K.Dangalle – External member, University of Kelaniya.

Professor K.D.D.Jayasuriya - External member, University of Kelaniya.

Mr.Ariyaratne Kaluarachchi – Dean, Faculty of Dance and Drama

Mr.Kolitha Bhanu Dissanayake – Dean, Faculty of Music

Mr.Susiripala Malimboda – Dean, Faculty of Visual Arts

Dr.R.W.Sarath Chandrajeewa – Member, Faculty of Visual Arts

Mr.W.G.Sarath Gnanasiri – Member, Faculty of Visual Arts

Mr.B.R.Dassanayake – Member, Faculty of Music

Mr.M.R.Podinimale – Member, Faculty of Visual Arts

Mr.Ranjit Fernando, Member, Faculty of Music

Mr.Chandragupta Thenuwara – Member, Faculty of Visual Arts.

At the 09th meeting of the Post Graduate Degree Academic Committee held on the 09th of March, 2009, it was decided to appoint Dr Praneeth Abhayasundara of the University of Sri Jayawardenapura as an external member of the Post Graduate Degree Academic Committee, and for the first time, he participated at the 12th meeting of the Post Graduate Degree Academic Committee held on the 17th of September, 2009.

DATES ON WHICH APPROVAL OF THE UNIVERSITY GRANTS PERMISSION WAS GIVEN FOR THE POST GRADUATE DEGREE COURSES

Date on which permission was received for the one year Masters degree in Dancing (MA), Two year Performing Arts Masters Degree in Dancing (MPA), M.Phil Degree, and Ph.D Degree Courses

Permission for this was received at the 796th Standing Committee meeting of the University Grants Commission held on 211/01/2010.

Annual Report 2009 University of the Visual & Performing Arts 45

ANNUAL ACCOUNTS

2009

UNIVERSITY OF THE VISUAL AND PERFORMING ARTS NO.21, ALBERT CRESCENT COLOMBO 07

Annual Report 2009 University of the Visual & Performing Arts 46 01

VICE CHANCELLOR’S REPORT

01. Financial Report for the Year 2009 of the University of the Visual and Performing Arts established under Clause No.21 of 2005 published under the Universities Act No. 16 of 1978.

2. Following are the government grants approved and released by the Treasury during the year under review.

Recurrent Grants

Grants received through government estimates Rs. 232 100 000 .00

Capital Grants Vote 101 - Rehabilition and Maintenance services Rs. 7 000 000.00 Vote 102 - Office, Laboratory and Teaching equipment Rs. 20 500 000 .00 Vote 102 - Library books and periodicals Rs. 4 000 000 .00 Vote 103 - Construction works Rs. 79 500 000 .00 Purchase of sports equipment Rs. 1 000 000 .00 Total Rs. 112 000 000 .00

03. Result of recurrent services for the year i. Income

Government grants for recurrent expenditure during the current year was Rs. 232 100 000 .00 and the grant received for payment of Mahapola and Student Bursaries was Rs. 36 304 250 .00 . In addition to these amounts, the income generated from other recurrent income sources of the

Annual Report 2009 University of the Visual & Performing Arts 47 02 University was Rs. 6 458 513.00. Accordingly, the total recurrent income for the Year 2009 was Rs. 274 862 763.00. ii Expenditure

The University had expended a sum of Rs. 285 995 773.00 under the recurrent expenditure votes during the Year 2009. A sum of Rs. 5 950 885 .00 had been expended as expenditure of Capital nature under Capital Expenditure Vote 101 – Rehabilitation, Reconstruction and Maintenance Services. Other Capital expenditure was Rs. 100 052 518.00 Accordingly, the total expenditure of the University including capital expenditure was Rs. 391 999 176.00.

iii Accounting result and Utilization of allocations and Surplus and Deficit account

Considering the expenditure inclusive of income of the entire University and provision for gratuity the accounting result was Rs. 11 133 010.00 expenditure over income. The reasons for this deficiency were excessive expenditure during the current year, non provision and non receipt of allocations according to estimates and inclusion of adjustments. A deficit is also shown in the general reserve especially on account of building the Gratuity Fund.

04. Outcome of capital services for the Year

i. Vote 101. Rehabilitation, Reconstruction and Maintenance Services. A sum of Rs. 7 000 000 .00 was received as capital grants under the above vote during the year. The expenditure for the year including adjustments relevant for the previous year was Rs. 5 950 886 .00. ii. Vote 102 Laboratory and Teaching equipment / Sport equipment. A sum of Rs 21 500 000.00 was received as grants through estimates during the year. The expenditure for the year including adjustments relevant for the previous years was Rs. 21 139 982.00

Annual Report 2009 University of the Visual & Performing Arts 48 03 iii. Vote 102 Library books and Periodicals. A sum of Rs 4 000 000.00 was received for library books and periodicals through estimates during the year. The expenditure for the year was Rs. 4 031 236.00.

iv. Vote 103 Constructions The grant received through government estimates during the year was Rs. 79 500.000.00 The expenditure for the year inclusive of adjustments relevant for the previous year was Rs. 69 938 346.00.

v. The expenditure incurred for the Computer Project implemented under direct allocations from the University Grants Commission was Rs. 4 942 953.00

05. Analysis of recurred expenditure In an analysis of recurrent expenditure incurred in the year 2009, of the total expenditure. 19% was for general administration, 62% was for academic work. 4% was for teaching services, 13% was for welfare services and 2% was for maintenance of lands and buildings.

06. Analysis of per student expenditure Following are the direct and indirect per student expenditures borne by the University over the last 5 years.

Year 2005 2006 2007 2008 2009

Per student Rs. 54 304.08 Rs. 64 608.64 Rs.84 037.01 Rs. 101 583.13 Rs. 150 813.42 Expenditure Number of 2419 2877 2577 2577 1882 Students

Sgd. Senior Professor Jayasena Kottegoda Vice Chancellor 01.07.2010

Annual Report 2009 University of the Visual & Performing Arts 49 04

BURSAR’S REPORT ON THE ANNUAL ACCOUNTS OF THE YEAR 2009

Report to be submitted to the Chairman of the Commission by the Bursar in terms of Section 63 (8) of Commission circular.

1. I certify that the Accounts Report of this University for the Year 2009, had been prepared based on books and records maintained in this office and are true and correct according to my understanding and belief.

2. The expenditure borne from government grants received under capital projects was capitalized.

3. A board of survey was properly conducted regarding the stocks at the end of the year.

4. The expenditure for Mahapola/ Student Bursaries was accounted when calculating the Student Expenditure.

Sgd. K.A.D.U.P. Kalubowila Bursar, University of the Visual and Performing Arts No.21, Albert Crescent Colomb 07.

02.07.2010

Annual Report 2009 University of the Visual & Performing Arts 50 05 UNIVERSITY OF THE VISUAL AND PERFORMING ARTS Income Report for the year ending 31.12.2009

Notes Year 2009 Year 2008 1. Government grants for recurrent expenditure 232,100.000 216,000.000 Grants for student bursaries 26,286,700 32,598,150 Grants for mahapola (U.G.C) 8,587,100 1,223,950 Grants for Mahapola (Trade Ministry) 1,430,450 9,188.000 2. Interest on investments 715,405 713,005 3. Interest on loans 11,500 11,350 4. Rental from property 99,250 1,860 5. Sale of used articles 6. Sale of produce 7. Reimbursements 8. Miscellaneous income 471,689 1,577,467 9. Registration fees (First Degree) 2,262,276 819,510 10. Registration fees (External Degree) 11. Tuition fees (First Degree) 12. Tuition fees (Post graduate Degree) 13. Examination fees (First Degree) 25,350 26,145 14. Examination fees (Post-graduate Degree) 15. Sale of publications 16. Library fines 211,325 154,101 17. Medical charges 27,790 18. Hostel rentals 496,810 211,350 19. Post-graduate Degree (External Courses) 2,164,908 210,476 274,862,763 262,763,154 Less Expenditure 1. General administration and staff 1 54,176,879 47,980,157 2. Academic services 2 172,637,979 169,349,352 3. Teaching facilities 3 10,422,216 8,931,345 4. Welfare services 4 37,522,900 30,036,294 5. Maintenance of lands and buildings 5 5,696,365 5,338,493

Annual Report 2009 University of the Visual & Performing Arts 51 06 6. Affiliated activities (Post-graduate Programme) 6 2,164,908 210,476

7. Advance Accounts and others (Loss from sale of 7 53,300 vehicle) 8. Total recurrent expenditure (sub Total) 282,674,547 261,846,117 Added : Gratuity allocations 3,321,226 9,847,393 285,995,773 271,693,510 Total (11,133,010) (8,930,355) Income and Appropriation Account

Notes 2009 2010

Income over Expenditure (Excess) Brought Forward Expenditure over Income (11,133,010) (8,930,355) (Deficit) Brought Forward (11,133,010) (8,930,355) Excess (Deficit) brought forward at the beginning of the year. (34,920,495) (25,786,623) Excess/(Deficit)/ General reserve Brought Forward (46,053,505) (34,716,976)

Added

Income relevant for the last year 8 364,045 385,755 Other debit adjustments 9 1,363,815 949,156 (44,325,645) (33,382,067) Less Payments/Write-offs and other debit adjustments 10 3,694,898 1,538,429 relevant to the previous Year Carried forward to Balance sheet (48,020,544) (34,920,495)

Certified correct Sgd. Sgd, Senior Professor Jayasene Kottegoda K.A.D.U.P.Kalubowila Vice Chancellor Bursar

Annual Report 2009 University of the Visual & Performing Arts 52 07

ACCOUNTING POLICIES

1. INSTITUTIONAL INFORMATION Reporting Entity The University of the Visual and Performing Arts had been established under the Universities Act No. 16 of 1978. The main administrative office is situated at No. 21, Albert Crescent, Colombo 07. These Financial Statements have been prepared for the year ending 31.12.2009.

1.2 Main activities and Nature of operation The main task of this institution is to provide practical and theoretical higher education to students in the field of fine arts and conduct research relevant to that field. Conducting examinations to evaluate students‟ educational performance and to award certificates is also an assigned task of the University.

1.3 Cadre There were 105 in the academic staff and 149 in the non-academic staff in the University at the end of the Year.

2. ACCOUNTING POLICES 2.1 Compliance These financial statements have been prepared according to the Accounting Standards of Sri Lanka, the requirements of the Universities Act No.16 of 1978 and generally accepted according principles

2.2 Basis of Accounting The financial statements have been prepared on the basis of historical cost

Annual Report 2009 University of the Visual & Performing Arts 53 08 2.3 Stocks The final stock has been calculated on the lesser of the cost and the net realised value and on the basis of articles/materials acquired first and issued first (FIFO). The value of stored stock is represented by the balance of the stores advance account.

2.4 Property, Machinery and Equipment Cost and reassessed values are given in the financial statements. In respect of a few items depreciation relevant to years 1996 and 1997 is shown. It has not been possible to present correct schedules in respect of assets and to systematically depreciate government capital grants by calculating correct depreciations due to the absence of a properly prepared Fixed Assets Register. The task of preparing a Fixed Assets Register has been assigned to an external consultant and now it is being done.

2.5 Recognition of Income Recurrent grants received from the government are accounted at the time such grants are received Student registration fees are accounted as income on actual receipt. Profit income is accounted on accrude basis. 2.6 Recognition of Expenditure When calculating the deficit relevant to the year all expenses incurred for academic activities of First degree students are deducted from government recurrent grants.

2.7 Provision for retirement benefits/gratuity payments to employees Provision has been made for payment of gratuity to employees who had completed a continuous service of five years. This liability is not externally financed and no scientific calculation has been done about the probability of payment. 2.8 Taxes In terms of the Inland Revenue Act the earnings of the University are exempt from tax. However, although income generated from self-financed courses is subject to economic services tax. since such earnings of the University have not grown up to relevant taxation limit, no taxes have been paid.

Annual Report 2009 University of the Visual & Performing Arts 54 09 2.9 Liquidity Status Cash and Bank balances Rs. 5 935 237 Stocks Rs. 2 235 186 Debtors Rs 11 850 696 Creditors (Rs 34 906 828) Working Capital (Rs 14 885 709)

2.10 There are payable loans and advances. There is no risk of recovery since the balance of Provident Fund is retained as security.

2.11 Capital receivables Capital grants received from external parties are indicated as such.

2.12 Expenditure on student hostels Income and expenditure in respect of student hostels are included in University Accounts. The expenditure on hostels is shown under the heading Rents and Charges.

2.13 Non-current Assets. Office and teaching equipment purchased at a cost of Rs 5 214 201.40 by 31, 12, 2009 under the IRQUE Project are not included under non-current assets. There will be economic benefits to the University from these assets in future.

2.14 Cash flow Statement Cash flow statement is prepared in an indirect way.

Annual Report 2009 University of the Visual & Performing Arts 55 10 Maintenance/activities 1301 Vehicles 1302 Equipment repairs 17,538,60 53,465.60 71,004,20 1303 Building repairs 1,653.00 5,295.00 6,948.00 1304 Furniture repairs 1305 Other Contractual services

1401 Vehicle Charges 30,750.00 30,750.00 1402 Telephone Charges 55,982.12 60,028.68 113,523.55 1403 Postal Charges 4,472.00 104,925.00 109,397.00 1404 Electricity Charges 3,501.02 3,501.02 1405 Security Charges 1406 Water and gas 1407 Cleaning Charges 1,575.00 1,575.00 1408 Rents and Charges 18,304.00 18,304.00 1409 Taxes and hires 1410 Printing expenses and publicity 62,130.26 62,130.26 charges 1411 Other connected services 206,162.50 9,454.30 215,616.80

Other recurrent expenditure 1901 University Lecturers‟ travel grants 1902 Special services (Administrative and other) 1903 Special services (Professional and 5,335.00 5,335.00 other) 1904 Workshops and lectures 2,400.00 2,400.00 1906 Expenses on staff development 11,700.00 7,500.00 19,200.00 1910 Student development activities 140,602.53 140,602.53 1912 Welfare activities 10,005.00 10,005.00 1915 Railway warrants 25,560.00 30,930.00 56,490.00 1917 Entertainment expenses 2,470.00 6,291.00 8,761.00 1917 Bank charges 1918 Prizes and grants 1919 Contributory charges 1921 Examination fees 60,300.00 60,300.00 1922 Other 4,878,538.08 5,543,678.03 10,422,216.11

Annual Report 2009 University of the Visual & Performing Arts 56 11 Note 04 Expenditure on programmes under-Projects and vote heads (Programme No.04)

Vote head Project Project Project Total No.01 No.02 No.03 Expenditure Health Sports Student Hostels Personal Emoluments 1001 Salaries and wags 1,449,906.85 259,597.70 1,709,504.55 1002 Provident Fund 92,764.46 38,934.85 131,699.31 1003 Pensions 53,394.36 53,394.36 1004 Employees Trust Fund 29,231.75 7,786.97 37,018.72 1005 Acting allowances 1008 Cost of Living allowance 265,427.42 54,000.00 319,427.42 1009 Other allowance 1,200.00 1,200.00 1010 Language proficiency allowance 4,020.00 4,020.00 1011 Visiting lecturers‟ payments 47,280.00 122.00 47,402.00 1012 Overtime 4,477.50 4,477.50 Travelling expenses Travelling expenses (Local) 668.75 5,870.00 796.00 7,334.75 Travelling expenses (Foreign) Supplies 1201 Stationery and office requirements 17,572.96 5679.89 38,300.70 61,553.55 1202 Fuel expenses 1203 Uniforms and tailoring charges 30,126.78 30,126.78 1204 Technical and electrical appliances 95.00 32,828.75 32,923.75 1205 Chemicals and glassware 121,000.00 121,000.00 1206 Medical supplies 278,336.17 278,336.17 1207 Other supplies 1,396.00 21,367.00 38,053.00 60,816.00 Maintenance activities 1301 Vehicles 309.27 309.27 1302 Equipment repairs 43,469.38 43,874.38 1303 Building repairs 405.00 1304 Furniture repairs 1305 Others

Annual Report 2009 University of the Visual & Performing Arts 57 12 Contractual service 1401 Vehicle charges 400.00 147,052.00 147,452.00 1402 Telephone charges 39,716.76 119,757.89 158,089.45 1403 Postal charges 150.00 150.00 1404 Electricity charges 4,294,874.37 4,294,874.37 1405 Security charges 9,240.430.84 9,240,430.84 1406 Water and gas 3,467,280.19 3,467,280.19 1407 Cleaning charges 5,572,226.46 4,794,961.64 1408 Rents and charges 4,500.00 11,003,312.44 11,007,812.44 1409 Taxes and hires 28,576.80 28,576.80 1410 Printing expenses and publicity charges 1411 Other connected service 1,255.00 15,980.00 155,109.86 172,344.86 Other recurrent expenditure 1901 University lecturer‟s travel grants 1902 Special services (Administrative 10,000.00 10,000.00 and other) 1903 Special services (Professional and 64,800.00 64,800.00 other) 1904 Workshops and lectures 1905 Academic research 1906 Expenses on staff development 1911 University sports programmes 307,614.00 307,614.00 1915 Railway warrants 11,760.00 32,100.00 43,860.00 1916 Entertainment expenses 30,240.00 30,240.00 1917 Bank charges 1918 Prizes and grants 1919 Contributory charges 21,700.00 21,700.00 1021 Examination fees 1022 Other 9,595.00 9,595.00

2,394,657.26 474,708.39 34,653,534.48 37,522,900.13

Annual Report 2009 University of the Visual & Performing Arts 58 13 Note 05 Expenditure on programmes under-Projects and vote heads (Programme No.05)

Vote head Project Total No.01 Expenditure Maintenance 1001 Salaries and wages 2,953,238.99 2,953,238.99 1002 Provident Fund 328,555.36 328,555.36 1003 Pensions 88,616.32 88,616.32 1004 Employees Trust Fund 83,434.35 83,434.35 1005 Acting allowance 1008 Cost of living allowance 657,941.93 657,941.93 1009 Other allowances 2,100.00 2,100.00 1010 Language proficiency allowance 21,240.00 21,240.00 1012 Overtime 123,611.55 123,611.55 1013 Holiday pay 2,295.25 2,295.25

Travelling expenses 1101 Travelling expenses (Local) 1102 Travelling expenses (Foregin)

Supplies 1201 Stationary and office requirements 121,053.43 121,053.43 1202 Fuel expenses 1203 Uniforms and tailoring charges 9,250.00 9,250.00 1204 Technical and electrical appliances 409,297.30 409,297.30 1205 Chemicals and glassware 1206 Medical supplies 1207 Other supplies 102,302.01 102,302.01

Maintenance/activities 1301 Vehicles 1302 Equipment repairs 1,650.00 1,650.00 1303 Building repairs 724,334.75 724,334.75 1304 Furniture repairs 1305 Other

Annual Report 2009 University of the Visual & Performing Arts 59 14 Contractual services

1401 Vehicle Charges 1402 Telephone Charges 6,916.30 6,916.30 1403 Postal Charges 1404 Electricity Charges 1405 Security Charges 1406 Water and gas 1407 Cleaning Charges 1408 Rents and Charges 1409 Taxes and hires 1410 Printing expenses and publicity Charges 1411 Other connected services

Other recurrent expenditure 1901 University Lecturers‟ travel grants 1902 Special services (Administrative and other) 1903 Special services (Professional and other) 1904 Workshops and lectures 1915 Railway warrants 52,780.00 52,780.00 1916 Entertainment expenses 955.00 955.00 1917 Bank charges 1918 Prizes and grants 5,000.00 5,000.00 1919 Contributory charges 1,792.00 1,792.00 1921 Examination fees 1922 Other 5,696,364.54 5,696,364.54

Annual Report 2009 University of the Visual & Performing Arts 60 15

Note 06 Post-graduate Proramme 2009 Current Account No.7810034 – Payments from Account

Bank charges and cheque charges 5,376.54 Temporary clerical and labourer monthly salaries 569,932.79 Dean‟s allowance (according to Budget allocation) 63,750.00 Assistant Registrar‟s allowances 45,750.00 Payments to the Interview Board 7,500.00 Clerical services interviews 2,500.00 Hall labourer – Interviews 2,000.00 Student recruitment and Examination fees 51,200.00 Assistant Bursar – Monthly allowances 34,000.00 Academic staff-Monthly allowances 923,698.50 Co-ordinating charges 281,000.00 Requisitioning Stationery (with advances) 5,000.00 Student registration fees 9,200.00 Expenses for Inaugural function 12,000.00 Miscellaneous payments-Drum beating 2,500.00 Director‟s office equipment 7,000.00 Ritual Conservation Programme 110,500.00 Progress Training Programmes (for students) 31,500.00 Entertainment expenses on Post-graduate Committee 500.00 Total Expenditure on Post-graduate activities during the year 2009 2,164,907.83

Annual Report 2009 University of the Visual & Performing Arts 61 16

Note 08

Income relevant to previous Year

Adjustment of no pay deductions / excess salary payment 364,044.56 by recovering from the salary in Year 2009 Total 364,044.56

Note 09 Other credit adjustments Adjustment of the balance of cancelled cheque account by 01.01.2009 to general reserve according to the Finance Committee‟s 44th decision. 834,731.79 Adjustment of the balances in non-functioning International Play/Norway Donation/American 508,694.75 Donation accounts to general reserve. Adjustment in stores advance account 20,388.00 1,363,814.54

Note 10 Write-off and other debit adjustments (1) Write-off in postage stamps imprest 241,478.00 (2) Write-off from stores advance account according to the Finance Committee‟s 42nd decision taken on 29.10.2009 1,742,266.00 (3) Write-off according to a decision of the University Council held 507,290.43 on 06.10.2006 (4) Recording previous year‟s expenses when settling advances of 122,062.27 year 2008. (5) Write-off of the balance of tentative account according to the Finance 6,782.50 Committees 43rd decision. (6) Recording previous year‟s bill payments of private security service 47,730.98 Recording payment of 1992/1993 arrears of salary of Mrs. M.U.D. Rajapaksa 2,501.25 (7) Recording payment of arrears of lecture fees for Year 2008 to Mrs. A.Sri Renganathan 11,000.00 (8) Adjustment of cancelled cheques to General Reserve 2,500.00 (9) Write-off balance of student loan advance 9,400.00 (10) Audit charges and allocations (2007/2008) 875,807.00 (11) Allocation for payment of compensation to Mr.Peter (Previous year‟s allocation) 126,080.00 3,694,898.43

Annual Report 2009 University of the Visual & Performing Arts 62 17 Note 11 Ongoing works Account Horton Place Project (Ongoing works account) 31,222,754.06 Albert Crescent Project (Ongoing works account) 112,871,123.49 New Hostel, Dehiwala (Ongoing works account) 2,907,848.46 New Hostel, Rajagiriya (Ongoing works account) 3,031,211.63 150,032,937.66

Note 12

Fixed Assets – Other Roads and pathways 173,007.27 Telephone Exchange 69,537.00 102 – Other 1,705,616.28 1,948,160.55

Note 13 Investments Sri Sucharitha Scholarship Fund 148,000.00 Dr.Ranjan Abesinghe Scholarship Fund 30,240.00 Stephen Hanson Scholarship Fund 14,809.50 D.K.Subasinghe Scholarship Fund 30,000.00 Michael Ames Scholarship Fund 1,000.00 Kamaka Jayatilake Scholarship Fund 45,000.00 Ananda Jayasinghe Fund 30,000.00 Development Fund 61,250.00 Director‟s Fund 1,600.00 361,899.50

Annual Report 2009 University of the Visual & Performing Arts 63 18 Note 14 Miscellaneous Deborts Uva Development Institute 6,600.00 Receivable Bursaries (Bank of Ceylon) 4,900.00 Receivable Interest on Bursaries 10,501.20 Receivable hostel fees 88,252.50 Receivable Employees Trust Fund Account 46,416.78 Receivable monies – Student Unions 59,930.24 Receivable monies – Post-graduate Programme 224,940.00 Receivable monies – Store – Keeper 67,259.32 Receivable monies – Canteen rent 10,500.00 519,300.04

Note 15 Advances to staff Flood advance 15,523.66 Special advance 19,550.00 Salary loan advance 388,744.60 Disaster loan advance 375,695.00 Vehicle loan advance 16,052,224.48 Employees loan advance 1,323,215.60 Tsunami loan advance 401,377.00 Computer loan advance 4,166.30 921,837.00 19,502,333.64

Annual Report 2009 University of the Visual & Performing Arts 64 19 Note 16 Current Assets – Other Deposits for services 375.00 External deposits 426,730.60 Deposits for empty containers 10,080.00 Deposits for fuel 155,000.00 Deposits for Convocation 49.000.00 Hostel deposits 60,000.00 Deposits for newspapers 4,000.00 705,185.60

Note 17 Stores Advances Stores Advance Account 2,235,185.51 2,235,185.51

Note 18 Capital Advances Construction of new buildings 6,426,992.39 Building rehabilitation activities 688,987.11 7,115,979.50

Note 19 Service and Supplies Advances Supply advance 296,835.29 Stamp imprest advance 48,332.00 345,167.29

Note 20 Miscellaneous advances Mixed advances 902,750.90 Publications advance 4,412.00 907,162.90

Annual Report 2009 University of the Visual & Performing Arts 65 20 Note 21 Future Payments – 2009

Voucher Description Amount No/ Journal No 4332 Railway ticket charges for the month of January 2010 9,000.00 4336 paid in the month of October 2009 4574 Lease rent paid for Year 2010 for Vice Chancellor‟s 599,036.13 official residence 4627 Lease rent paid for Year 2010 for Nugegoda Hostel 827,455.00 4778 Railway ticket charges for the months of January and 33,490.00 4827 February 2010 paid in the month of November 2009 4628 Lease rent paid for Year 2010 for Maharagama Hostel 669,010.00 4784 Lease rent paid for Year 2010 for Rattanapitiya Hostel 283,374.25 J261 Amount relevant for Year 2010 of lease money for 72,000.00 Nugegoda Hostel retained and included in accounts J264 Amount relevant for Year 2010 of lease money for 90,000.00 Baseline Road Hostel retained and included in accounts J313 Amount relevant for Year 2010 of lease money for 31,486.00 Rattanapitiya Hostel retained and included in accounts 5044 Amount relevant for Year 2010 of service agreement 5,243.00 with Office Network 5075 Amount relevant for Year 2010 of service agreement 40,500.02 with Abans Electronics 5255 Amount relevant for Year 2010 of service agreement 8,400.00 with Gestetner 5286 Amount relevant for Year 2010 of service agreement 10,266.66 with Gestetner 5320 Payment of Railway season ticket charges for the 53,820.00 months January / February March 2010 Total 2,733,081.06

Annual Report 2009 University of the Visual & Performing Arts 66 21 Balance in Cash Books Note 22 Bank of Ceylon. Independence Square Branch

Account Nos. 5276145 (Recurrent) 5201333.17 5276143 (Capital) 6750761.63 5276136 (Bursaries) 2143927.95 7810034 (Post-graduate) 2241880.33 Total 5935236.74

Note 23

Petty Cash Imprest (Unsettled) Main Administration Office 3000.00 Rajagiriya Hostel 3215.00 Faculty of Music 10000.00 Faculty of Dance and Drama 10000.00 Department of Multi-Media 5000.00 Boralesgamuwa Hostel 2500.00 Dehiwala Hostel 3000.00 Department of North Indian Music 5000.00 Total 41715.00

Annual Report 2009 University of the Visual & Performing Arts 67 22 Donations and Grants

Note 25 Books and periodicals received Books and periodicals received 443.50 Books and periodicals received 6,454.00 Books and periodicals received 1,690.50 Books and periodicals received 1,321.25 Books and periodicals received 45,721.00 Weaving machines and equipment 2,145.00 Weaving machines and equipment 65,343.11 Books and periodicals received from British Council 38,723.30 Books and periodicals received from Arthur, C. Clarke Centre 40,266.54 Books and periodicals received from Arthur C. Clarke Centre 28,000.00 Office equipment. Air conditioner 90,049.28 Teaching equipment Recording equipment 67,902.16 Video camera and equipment 267,024.42 Norway television recording equipment 156,108.90 Books and magazines 4,591.70 Violin – Western Provincial Council 16,500.00 Marquee South Korea 35,777.60 Tape recorder – OSlo University 18,639.28 Books and magazines – Dr.Ranjan Abeysinghe 17,694.45 Books and magazines – Samudra Ratnaweera 975.00 Books and magazines – Sarath Chandrajeewa 200.00 Books and magazines – German Cultural Centre 350.00 Books and magazines – Netherlands Embassy 3,000.00 Amplifier o1 Baffle o2- Dr.Ranjan Abeysinghe 7,000.00 Book Donations in Year 1999 7,180.00 Book Donations in Year 2001 2,775.00 Book Donations in Year 2002 8,500.00 Book Donations in Year 2005 7,100.00 Book Donations in Year 2009 14,028.25 955,494.24

Annual Report 2009 University of the Visual & Performing Arts 68 23 Note 26

Other Funds Sri Sucharitha Scholarship 148,000.00 Dr. Ranjan Abeysinghe Scholarship 30,240.00 Stephen Hanson Scholarship 14,809.50 D.K. Subasinghe Scholarship 30,000.00 Michael Ames Scholarship 1,000.00 Donations from Bulathsinhala Lions club 1,200.00 Kamala Jayatilake Scholarship 45,000.00 Ananda Jayasinghe Scholarship 30,000.00 Vice Chancellor‟s Fund 239,159.54 539,409.04

Convertible Reserve Account Note 27 Acquired office equipment 110,075.60 Acquired teaching equipment 81,710.00 Acquired furniture 239,055.00 Reassessment of lands and buildings 36,618,529.13 37,049,369.73

Allocations for Gratuities Note 28

Balance by 01-01-2009 44,302,528.00 Allocations for Year 2009 3,321,226.00 Gratuities paid during Year 2009 47,623,754.00 Balance by 31.12.2009 (1,365,878.00) 46,257,876.00

Annual Report 2009 University of the Visual & Performing Arts 69 24 Deposits Note 29 Unpaid payments 34,803.96 Other deposits 1,884,917.26 Tender deposits 892,820.00 Library deposits 189,510.50 Deposits for equipment charges 257,657.00 Deposits of student Union fees 5,820.50 Deposits of contract security 223,063.11 Retention account (Contracts) 13,614,592.56 Received for the Convocation 112,600.00 Deposits for Student hostel 23,528.20 Deposits for Tower Hall Scholarship 1,300.00 Deposits for the canteen 20,000.00 17,260,613.09

Annual Report 2009 University of the Visual & Performing Arts 70 25 Note 30 Accrude Expenditure 2009 Expenditure Description Amount code 01-01-1001 Arrears of salary in Establishment Division 39,860.74 01-01-1012 Arrears of overtime in Establishment Division 167,582.73 01-01-1013 Arrears of holiday pay in Establishment Division 7,510.72 01-01-1101 Arrears of traveling expenses in Establishment Division 17,044.89 01-01-1202 Arrears of fuel expenses in Establishment Division 2,199.00 01-01-1401 Arrears of transport experses in Establishment Division 9,680.00 01-01-1402 Arrears of telephone charges in Establishment Division 375,829.76 01-01-1404 Arrears of electricity bills in Establishment Division 465,629.35 01-01-1405 Arrears of security service charges in Establishment 189,225.00 Division 01-01-1406 Arrears of water bill charges in Security Division 30,692.48 01-01-1407 Arrears of cleaning service charges in Establishment 743,325.40 Division 01-01-1408 Arrears of lease rents in Establishment Division 385,110.30 01-01-1410 Arrears of printing expenses in Establishment Division 139,277.60 01-01-1411 Arrears of other connected expenses in Establishment Division 808.23 01-01-1902 Arrears of special charges in Establishment Division 1,500.00 01-01-1922 Arrears of other recurrent expenditure in Establishment 177,827.50 Division 01-02-1001 Arrears of salary in Finance Division 2,400.00 01-02-1012 Arrears of overtime in Finance Division 65,969.07 01-02-1013 Arrears of holiday pay in Finance Division 15,749.25 01-02-1101 Arrears of traveling expenses in Finance Division 18,505.88 01-02-1401 Arrears of transport expenses in Finance Division 4,589.76 01-02-1402 Arrears of telephone charges in Finance Division 4,079.62 01-04-1012 Arrears of overtime bills in Security Division 50,777.42 01-04-1402 Arrears of telephone charges in Security Division 14,940.96 02-17-1012 Arrears of overtime in Examination Division 20,538.38 02-17-1013 Arrears of holiday pay in Examination Division 1,315.75 02-17-1402 Arrears of telephone charges in Establishment Division 2,270.14 02-36-1001 Arrears of salary in the Faculty of Visual Arts 4,350.00

Annual Report 2009 University of the Visual & Performing Arts 71 26

02-36-1011 Arrears of visiting lectures‟ fees in the Faculty of Visual 185,946.75 Arts 02-36-1012 Arrears of overtime in the Faculty of Visual Arts 53,120.39 02-036-1101 Arrears of traveling expenses in the Faculty of Visual Arts 27,050.45 02-036-1207 Arrears of other Supplies in the Faculty of Visual Arts 1,260.00 02-036-1302 Arrears of equipment repair expenses in the Faculty of 22,848.00 Visual Arts 02-036-1401 Arrears of transport charges in the Faculty of Visual Arts 500.00 02-0361402 Arrears of telephone charges in the Faculty of Visual Arts 126,920.39 02-036-1404 Arrears of electricity bills in the Faculty of Visual Arts 204,317.64 02-036-1405 Arrears of Security charges in the Faculty of Visual Arts 159,421.94 02-036-1406 Arrears of water bill charges in the Faculty of Visual Arts 24,173.52 01-01-1402 Arrears of telephone charges in Administrative Division 3,891.51 01-02-1013 Arrears of holiday pay in Finance Division 1,754.50 02-17-1402 Arrears of telephone charges in Examinations Division 399.74 02-036-1011 Arrears of visiting Lectures‟ fees in the Faculty of Visual 35,500.00 Arts 02-036-1410 Arrears of printing charges in the Faculty of Visual Arts 51,869.67 02-036-1921 Arrears of examination fees in the Faculty of Visual Arts 1,000.00 02-037-1011 Arrears of visiting Lectures‟ fees in the Faculty of Dance 34,387.00 and Drama 02-037-1402 Arrears of cleaning charges in the Faculty of Dance and 6,235.66 Drama 02-037-1407 Arrears of cleaning charges in the Faculty of Dance and 37,136.40 Drama 02-037-1921 Arrears of examination fees in the Faculty of Dance and 493,653.00 Drama 02-038-1407 Arrears of cleaning charges in the Faculty of Music 11,200.00 02-038-1921 Arrears of examination fees in the Faculty of Dance and 806,351.00 Drama 04-03-1402 Arrears of telephone charges in the student services 2,537.00 Division 08-01-1402 Arrears of telephone charges in hostels 1,385.20 08-01-1401 Arrears of cleaning charges in hostels 777,264.82 Total 11,005,269.92

Annual Report 2009 University of the Visual & Performing Arts 72 27 Note 31

Current Liabilities – Other

Allocation for audit fees 1,429,807,00 Money received for lost library books 37,571,50 Money for research 2,182,00 Bursary deposits 3,753,283.00 Mahapola bursary deposits 207,560.00 Swasangeetha Scholarship 1,500.00 Adlin Munasinghe Scholarship 350.00 Keerthi Abeywickrama Scholarship 450.00 Horana Co-operative Society Scholarship 900.00 Interest on Sucharitha Scholarship Fund 212,961,28 Interest on Stephen Hanson Scholarship Fund 21,221.29 Interest on D.K. Snkasinghe Scholarship Fund 51,676.85 Interest on Dr. Ranjan Abeysinghe Scholarship Fund 45,858.90 Interest on Michael Ames Scholarship Fund 5,136.25 Interest on Kamala Jayatilake Scholarship Fund 44,653.83 Interest on Ananda Jayasinghe Scholarship Fund 30,030.56 Stamp taxes 43,495.00 Publication Expenses 26,109,00 Allocation of payment of compensation 145,650.00 ( Mr. M.A. Peter)

6,060,396.46

Annual Report 2009 University of the Visual & Performing Arts 73 28

02-036-1407 Arrears of cleaning service charges of the Faculty of, visual 348,405.12 arts 02-036-1906 Arrears of staff development expenses the Faculty of, visual 203,666.66 arts 02-036-1916 Entertainment expenses of the Faculty of, visual arts 5,610.00 02-037-1001 Arrears of salary of the Faculty of, visual arts 38,761.68 02-037-1011 Arrears of visiting lecturers‟ expenses of the Faculty of, 21,405.00 Dance and Drama 02-037-1012 Arrears of overtime of the Faculty of, Dance and Drama 22,664.25 02-037-1101 Arrears of traveling expenses of the Faculty of, Dance and 14,720.58 Drama 02-037-1302 Arrears of equipment repair expenses of the Faculty of, 137,000.00 Dance and Drama 02-037-1402 Arrears of telephone bills of the Faculty of, Dance and 80,778.71 Drama 02-037-1404 Arrears electricity bills of the Faculty of, Dance and Drama 191,018.66 02-037-1405 Arrears of security expenses of the Faculty of, Dance and 75,990.88 Drama 02-037-1406 Arrears of water bills of the Faculty of, Dance and Drama 29,030.40 02-037-1407 Arrears of cleaning services expenses of the Faculty of 83,756.90 Dance and Drama 02-037-1906 Arrears of staff development expenses of the Faculty of, 152,334.34 Dance and Drama 02-037-1921 Arrears of examination fees of the Faculty of, Dance and 5,220.00 Drama 02-038-1001 Arrears of salary of the Faculty of, Dance and Drama 2,100.00 02-038-1011 Arrears of visiting lecturer‟s fees of the Faculty of, Dance 314,291.75 and Drama 02-038-1012 Arrears of overtime of the Faculty of, Dance and Drama 45,815.58 02-038-1402 Arrears of telephone bills of the Faculty of Music 82,855.39 02-038-1404 Arrears of electricity bills of the Faculty of Music 36,022.50 02-038-1405 Arrears of security expenses of the Faculty of Music 75,990.88

Annual Report 2009 University of the Visual & Performing Arts 74 29 02-038-1407 Arrears of cleaning expenses of the Faculty of Music 83,756.90 02-038-1902 Arrears of special services of the Faculty of Music 1,100.00 02-038-1906 Arrears of staff development of the Faculty of Music 1,000.00 02-038-1916 Arrears of entertainment expenses of the Faculty of Music 4,901.00 02-038-1921 Arrears of examination fees of the Faculty of Music 66,109.99 03-01-1012 Arrears of overtime of the Library 24,554.08 03-01-1402 Arrears of telephone charges of the Library 7,628.88 03-01-1001 Arrears of salaries of the Health Division 35,462.15 03-01-1402 Arrears of telephone charges of the Health Division 2,446.10 04-03-1001 Arrears of salaries of the student services Division 30,395.00 04-03-1012 Arrears of overtime of the student services Division 18,234.62 04-03-1402 Arrears of telephone charges of the student services 3,626.12 Division 05-01-1001 Arrears of salaries of the Maintenance Division 13,695.43 05-01-1012 Arrears of overtime of the Maintenance Division 9,776.43 05-01-1403 Arrears of telephone charges of the Maintenance Division 1,484.13 08-01-1402 Arrears of telephone charges of the hostels 19,092.46 08-01-1404 Arrears of electricity bills of the hostels 423,172.13 08-01-1405 Arrears of security expenses of the hostels 722,422.90 08-01-1406 Arrears of water bills of the hostels 343,692.46 08-01-1407 Arrears of cleaning charges of the hostels 1,125,182.65 08-01-1408 Arrears of lease rents of the hostels 19,354.84 08-01-1411 Arrears of connection charges of the hostels 52,027.36

Annual Report 2009 University of the Visual & Performing Arts 75 30

CASH FLOW STATEMENT – 2009

Current Year Deficit (11,133,010.00)

Adjustments Prior year income received & other credits 1,707,471.10 Prior year expenses & other debits (2,683,611.43) (976,140.33) Cash flow from non-operating activities (12,109,150.00)

Working capital &non cash adjustments Decrease in Stores Advance (8,737,713.00) Increase in Sundry Debtors 1,068,943.00 Increase in Staff Advances 261,284.00 Decrease in Suspense (6,783,.00) Decrease in Supply Advance (434,004.71) Decrease in Advances (468,660.00) Increase in Prepayments 2,493,564.06 (5,354,709.00)

Increase in Deposits 3,685,308.09 Increase in Accrued Expenses 1,444,577.00 Increase in Salaries Payable 151,764.89 Decrease in cancelled cheques (430,576.45) Decrease in EPF Loan (199,976.00) Increase in other payables 1,174,895.00 5,825,993.00 471,284.00

Gratuity Provision 1,955,348.00 Gratuity Paid 1,365,877.50

Net Cash flow from Operating Activities 589,470.00 Cash flow from Investment Activities 5,950,886.00 Payment for Construction of buildings 15,539,533.00 Purchase of furniture & fittings 10,029,180.44

Annual Report 2009 University of the Visual & Performing Arts 76 31 Purchase of lab equipment 4,095,878.66 Purchase of Books & Periodicals (279,999.81) Disposal of Motor Vehicles 4,942,953.03 Purchase of Computer Software 69,938,345.66 Payment for W.I.P.

Net Cash flow Investment Activities 110,216,777.00 110,216,777.00 121,265,173.00 Cash flow from Finance Activities Government Capital Grant 7,115,979.50 Fund Raised to increase the Equity Account 98,242,449.00 Fund raised to increase the Equity Account 19,555,199.00 124,913,628.00 124,913,628.00 Net Cash Flow (3,648,455.26) Opening Balance Cash & Cash equivalent 10,330,592.00 01.10.2009 6,682,136.74 Cash & Cash equivalent as at 31.12.2009 Cash in Hand 5,935,236.74 Petty Cash 41,715.00 Others 705,185.00 6,682,136.74

Annual Report 2009 University of the Visual & Performing Arts 77

AUDITOR GENERAL’S DEPARTMENT

My No CE/F/UVPA/2009/FA 31 July 2010

Vice Chancellor

University of Visual and Performing Arts

REPORT OF THE AUDITOR GENERAL ABOUT THE FINANCIAL STATEMENTS OF THE UNIVERSITY OF

VISUAL AND PERFORMING ARTS FOR THE YEAR ENDING 31ST DECEMBER 2009, IN TERMS OF SECTION

108(2) OF THE UNIVERSITIES ACT NO 16 OF 1978 AND SECTION 13 (7) (a) OF FINANCE ACT NO 38 OF 1971

Above report is forwarded herewith.

Sgd/: Illegibly

S SWARNAJOTHI

AUDITOR GENERAL

Copies to : 1. Chairman, University Grants Commission

2. Secretary, Ministry of Higher Education

3. Secretary, Ministry of Finance and Planning

Annual Report 2009 University of the Visual & Performing Arts 78 01

AUDITOR GENERAL‟S DEPARTMENT

My No: CE/F/UVPA/2009/FA July 2010

Vice Chancellor,

University of Visual and Performing Arts

REPORT OF THE AUDITOR GENERAL ON THE FINANCIAL STATEMENTS OF THE UNIVERSITY OF VISUAL AND PERFORMING

ARTS FOR THE YEAR ENDING 31ST DECEMBER 2009, IN TERMS OF SECTION 108(2) OF THE UNIVERSITIES ACT NO 16 OF 1978

AND SECTION 13 (7) (a) OF FINANCE ACT NO 38 OF 1971

The audit of the financial statements of the University of Visual and Performing Arts for the year ended 31 December 2009 was carried out under my directions, in pursuance of provisions in Article 154 (1) of the Constitution of Democratic Socialist Republic of Sri Lanka, read in conjunction with sections 108 (1) and 111 of the Universities Act No 16 of 1978 and sub sections 13(3), (4) and (7) of the Finance Act No: 38 of 1971. This report is being issued in accordance with section 108 (2) of the Universities Act and section 13 (7) (a) of the Finance Act. In addition, a detailed management report about this has been forwarded on the 15th of March, 2010. My opinion and observations appear in this report.

1.2 RESPONSIBILITY OF THE MANAGEMENT REGARDING FINANCIAL STATEMENTS

It is the responsibility of the management to prepare these financial statements, in accordance with the accounting norms of Sri Lanka, and to submit these statements in a reasonable manner. This responsibility includes planning, implementing and maintaining an internal control system, selection and application of appropriate accounting principles and the compilation of accounting estimates and submitting them fairly as appropriate, to enable the compilation of financial statements devoid of substantive false statements, made fraudulently or erroneously.

1.3 SCOPE OF AUDIT AND BASIS FOR OPINION

It is my responsibility to express an opinion about these financial statements, based on my audit inspections. The opinion of the audit, observations and findings included in this report, are based on the review of the financial statements submitted for audit and confirmatory tests of transaction samples. This review and the scope and volume of the audit inspections have been within the staff, time and other resources available to me, and have been done leaving room for a broader audit. To obtain reasonable confirmation whether the financial statements are sufficiently devoid of false statements, the audit was conducted in accordance with the audit standards of Sri Lanka. The audit

Annual Report 2009 University of the Visual & Performing Arts 79 02

includes examination of evidence helpful to verify about the amounts and disclosures on a sample basis, accounting principles adhered to by the management in the compilation of the financial statements, important estimates and an evaluation of the overall presentation of the financial statements. I believe that my audit provides a substantial basis for my opinion. In terms of sub sections (3) and (4) of section 13 of the Finance Act, No 38 of 1971, the Auditor General is bestowed with discretionary powers regarding the scope and volume of the audit.

2 . FINANCIAL STATEMENTS.

2.1 OPINION

I am of the opinion that so far as it appears from my examination, and based on the information provided to me and the clarifications made to me, the University of Visual and Performing Arts has during the year ending on 31 December, 2009, maintained proper accounting records, that except for the impact on the financial statements due to the matters mentioned in paragraph 2.2 of this report, the financial statements of the University of Visual and Performing Arts for the year ended 31 December 2009 represents a true and reasonable position of its operations, and that these have been prepared in accordance with the Sri Lanka audit standards, depicting a correct and reasonable financial result and cash flows.

2.2 COMMENTS ON FINANCIAL STATEMENTS

2.2.1 SUBMISSION OF FINANCIAL STATEMENTS FOR AUDIT

During the sample audit inspection about financial statements, accounting deficiencies totaling Rs.2,506,673/= were brought to the notice of the Vice Chancellor of the University by the draft report dated l7th June, 2010. These deficiencies had been corrected and amended financial statements were submitted to audit on 08th July, 2010. Accordingly, the audit cannot exclude the possibility of such further deficiencies.

2.2.2. SRI LANKA ACCOUNTING STANDARDS

Following observations are made:

(a) Even though provisions have to be made for depreciation of other fixed assets other than lands in terms of Sri Lanka Accounting Standard no. 18, value of lands had not been separately accounted for and no provisions had been set apart for the depreciation of other fixed assets.

(b) Even though fixed assets obtained through government grants have to be amortized in terms of Sri Lanka Accounting Standard no.24, assets worth Rs.99,813,300/= purchased during the year under review had not been amortized.

Annual Report 2009 University of the Visual & Performing Arts 80 03

2.2.3 UNRECONCILED CONTROL ACCOUNTS

Following matters were observed:

Type of Loan Advance Ledger Bal (Rs) Schedule Bal (Rs) Difference

Distress Loan Advance 16,052,224 16,043,619 8,605

Vehicle Loan Advance 1,323,215 1,353,426 (30,211)

Computer Loan Advance 921,837 999,000 (77,163)

Staff Loan Advance 401,377 454,141 (52,764)

Flood Relief Advance 15,523 12,681 2,842

Tsunami Loans 4,166 3,333 833

18,718,342 18,866,200 (147,858)

2.2.4 LACK OF EVIDENCE FOR AUDIT

Following observations are made:

(a) Salary advances and festival advances shown in the financial statements were Rs.388,744 and Rs. 58,200 respectively. Relevant detailed schedules were not submitted.

(b) Fixed assets costing Rs 707,919,842 could not be verified satisfactorily in audit as no fixed asset register had been maintained.,

2.2.5 TRANSACTIONS WITHOUT AUTHORITY

Even though in terms of University Grants Commission circular no. 837 of 24th December 2003, Rs. 750/= per hour had been laid down for lecture fees for external lecturers for post graduate degree courses, and in terms of University Grants Commission letter no. UGC/IUS/2/PGS of 17th June 2009, this rate had been increased to Rs.1,000/= with effect from 02nd April, 2009, contrary to this, during the year under review a sum of Rs.510,750/= had been paid for 340 ½ lecture hours at the rate of Rs.1,500/= per hour.

Annual Report 2009 University of the Visual & Performing Arts 81 04

2.2.6 NON COMPLIANCE WITH LAWS, RULES, REGULATIONS AND MANAGEMENT

DECISIONS

The following instances of non compliance with laws, rules and regulations were observed:

Reference to laws, rules, regulations Non compliance

and management decisions

(a) Financial Regulations of the Democratic

Socialist Republic of Sri Lanka

FR 371 (i) Even though advances have to be settled as soon as the purpose is over, the value of sundry advances paid on 5 occasions remaining unsettled for over 3 years is Rs.195,596. Out of 2 advances paid on the year previous to the year under review, Rs.,22,825 and out of advances paid on 14 occasions during the year under review, Rs.635,964 remained unsettled even at the end of the year.

(ii) Advances totaling Rs.776,000 paid on 40 occasions had been settled after a delay of from 22 to 142 days.

(iii) Advances totaling Rs.24,000 obtained for 04 purposes had been returned without the relevant tasks being implemented.

(iv) As a result of advances being paid in the absence of proper estimates, a sum of Rs.360,119 had been paid later for the relevant purposes even though advances totaling Rs.961,525 had been paid on 50 occasions.

(v) A sum of Rs.41,715 being the balances of 8 petty cash imprests paid during the year under review had not been settled, but had been made use of for payments during the ensuing year.

Annual Report 2009 University of the Visual & Performing Arts 82 05

FR 396 Necessary action had not been taken in respect of 10 cheques issued worth Rs.38,840 over 6 months old, but not presented to the bank Inventory registers had not been maintained properly.

FR 751

(b) Sections 2.12 (a), (b), (c) and (d)Even though the board of survey reports for the year 2008 had been submitted after a delay of 04 of chapter xxvi of the Establishment months, the list of deficient and excess items had not been annexed to the board of survey report.

Code for Higher Educational

Institutions

Annual Report 2009 University of the Visual & Performing Arts 83 06

3 FINANCIAL AND OPERATIONAL REVIEW

3.1 FINANCIAL REVIEW

3.1.1 FINANCIAL RESULS

According to the financial statements submitted for the year ending 31st December, 2009, the financial result of the operational activities of the University was a deficiency of Rs.243, 233,010 before taking into account the government grant for recurrent expenditure, and the corresponding deficiency for the previous year was Rs.224, 930,355. As a result of the grant of Rs.232, 100,000 received from the government for recurrent expenditure, the deficiency for the year under review had come down to Rs.11,133,010, and as a result of the grant of Rs.216, 000,000 received during the previous year from the government for recurrent expenditure, the deficiency for that year had been reduced to Rs. 8,930,355.

3.2 OPERATIONAL REVIEW

3.2.1 ACADEMIC PERFORMANCE

Following observations are made:

(a) ACADEMIC MATTERS

Shown below are details about the courses conducted by the University, the graduates who passed out and the registration of students during the academic year 2008/2009:

Faculty No of courses No of graduates No of students regd Total no of

conducted passed out for the first year students taught

------

Visual Arts 09 108 63 281

Music 06 221 145 520

Dance and Drama 16 225 191 930

31 554 399 1731

Annual Report 2009 University of the Visual & Performing Arts 84 07

During the academic year 2008/2009, the lowest number of students had been selected to the Faculty of Visual Arts, and the highest number to the Faculty of Dance and Drama. Out of the 31 courses conducted during the academic year 2008/2009, 16 had been conducted in the Faculty of Dance and Drama.

(i) During the academic year 2008/2009, 554 had obtained degrees, and out of these 40.5% had been from the Faculty of Dance and Drama, 40% from the Faculty of Music and 19.5% from the Faculty of Visual Arts.

(ii) Students who had passed the Advanced Level in the year 2008 had not been registered even up to 31st May 2010.

(b) EXAMINATION RESULTS

Shown below are the results of the degree examinations held in the year 2009:

Faculty Total no of First class Second class Second class Ord pass Refd/Fail

students who pass upper pass lower pass

sat the exams

Music 261 06 44 48 123 40

Dance & Drama 297 04 62 122 88 21

Visual Arts 240 12 40 51 122 15

798 22 146 221 333 76

(i) The overall examination failure rate of the University was 9%, and it has been observed that the highest failure rate of 15% was from the Faculty of Music and the lowest rate of 6% was from the Faculty of Visual Arts.

(ii) Examinations of the Faculties of Music and Dance & Drama for the academic year 2007/2008 had been held during the year under review, and examinations of the Faculty of Visual Arts for the academic year 2006/2007 had been held along with the examinations for the academic year 2007/2008. Accordingly, the examinations of the Faculty of Visual Arts for the academic year 2006/2007 had been held after a delay of a year.

Annual Report 2009 University of the Visual & Performing Arts 85 08

3.2.2 MANAGEMENT INEFFICIENCIES

Following observations are made:

(a) Legal ownership had not been vested, value not assessed and not accounted for in the books in respect of three premises with buildings in extent 8 acres 2 roods 33.17 perches and two premises with buildings the extent of which is unknown, all being utilized by the University for a long time.

(b) Out of the capital grants received from the government, the unspent balance at the end of the year under review was a sum of Rs.46,404,917. However, as the equivalent balance as at that day according to the bank account was a sum of Rs.6,750,762, it has been observed that there is a difference in a sum of Rs.39,654,155.

3.2.3 IDENTIFIED LOSSES

As a result of the fire which had taken place on the night of 21st October, 2008 in the second level of the Faculty of Music and Drama building at Kohuwela, the loss incurred to property and buildings was a sum of Rs.2,956,852.

Even though it was known that students were forcibly occupying this building, no action had been taken to evict them. Although two investigations had been done, incurring an expenditure of Rs.50,500 regarding this fire, both investigations had not pin pointed the responsibility in accordance with FR 104 (1). A fire had occurred in this building on 23rd October, 2007 too, and a sum of Rs.332,000 approximately had been incurred to repair the damages.

3.2.4 MISUSE OF VEHICLES

06 vehicles which had been hired during the year under review on a rental basis under an agreement that a maximum of 3000 km would be run monthly, had done a monthly average of from 1197 km to 1897 km, and thereby no action had been taken to fully utilize those vehicles for the requirements of the University. Accordingly, it is observed that the sum of Rs.2,074,573 paid had not been economical.

3.2.5 ADMINISTRATION OF HOSTELS

Following observations are made:

a) A private house in Kawdana, Dehiwela had been leased out on a rental basis of Rs.90,000 monthly as a hostel, without calling for a valuation report from the Department of Valuation about the house rent.

b) Even though the number of students who could be accommodated at the 17 hostels was 1077, as a result of only 537 students being provided with accommodation , the hostels were in a state of under utilization, and the monthly pro rata student expenditure had been Rs. 5,000.

Annual Report 2009 University of the Visual & Performing Arts 86 09

4. SYSTEMS AND CONTROLS

System and administrative shortcomings observed in audit were brought to the notice of the Vice Chancellor from time to time. Special attention should be paid to the following administrative fields:

a) Sundry advances

b) Contract administration

c) Hostel administration

d) Vehicle control

e) Stores control

Sgd/: S.SWARNAJOTHY

AUDITOR GENERAL

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REPLY TO THE REPORT OF THE AUDITOR GENERAL ON THE FINANCIAL STATEMENTS OF THE UNIVERSITY OF VISUAL AND PERFORMING ARTS FOR THE YEAR ENDING 31ST DECEMBER 2009, IN TERMS OF SECTION 108(2) OF THE UNIVERSITIES ACT NO 16 OF 1978 AND SECTION 13 (7) (a) OF FINANCE ACT NO 38 OF 1971

1.2 RESPONSIBILITY OF THE MANAGEMENT REGARDING FINANCIAL STATEMENTS

1.3 SCOPE OF AUDIT AND BASIS FOR OPINION

2.0 FINANCIAL STATEMENTS

2.1 OPINION

2.2 COMMENTS ON FINANCIAL STATEMENTS

2.2.1 SUBMISSION OF FINANCIAL STATEMENTS FOR AUDIT

During the sample audit inspection about financial statements, accounting deficiencies totaling Rs.2,506,673/= were brought to the notice of the Vice Chancellor of the University by the draft report dated l7th June, 2010. These deficiencies had been corrected and amended financial statements were submitted to audit on 08th July, 2010. Accordingly, the audit cannot exclude the possibility of such further deficiencies.

2.2.2. SRI LANKA ACCOUNTING STANDARDS

(a) Even though, provisions have to be made for depreciation of other fixed assets other than lands in terms of Sri Lanka Accounting Standard no. 18, value of lands had not been separately accounted for and no provisions had been set apart for the depreciation of other fixed assets.

From the inception of the institution/university, the value of lands and buildings had been shown under one account. As such, in the year 2009 too, it was shown likewise. However, by now a register of fixed assets for the University has been prepared. The two relevant items have been separately identified and shown accordingly. Therefore, action will be taken regarding this shortcoming in the year 2010, in terms of circular no 649 of 05/10/1995 issued by the University Grants Commission.

From the year 2010, reservations for depreciation will be made for all fixed assets of the University in accordance with the register of fixed assets. b) Even though fixed assets obtained through government grants have to be amortized in terms of Sri Lanka Accounting Standard no.24, assets worth Rs.99,813,300/= purchased during the year under review had not been amortized.

From the year 2010, the total of depreciation worked out in respect of fixed assets would be amortized against government capital grants and it would be shown as an income in the income report. This has become possible with the preparation of the register of fixed assets.

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2.2.3 UNRECONCILED CONTROL ACCOUNTS

Following matters were observed:

Type of Loan Advance Ledger Bal (Rs) Schedule Bal (Rs) Difference

Distress Loan Advance 16,052,224 16,043,619 8,605

Vehicle Loan Advance 1,323,215 1,353,426 (30,211)

Computer Loan Advance 921,837 999,000 (77,163)

Staff Loan Advance 401,377 454,141 (52,764)

Flood Relief Advance 15,523 12,681 2,842

Tsunami Loans 4,166 3,333 833 18,718.342 18,866,200 (147,858)

Reasons for the difference between the ledger balances and the balances shown in the schedules in respect of staff loans would be investigated, and action would be taken to reduce the difference further when accounts for the year 2010 are presented.

2.2.4 LACK OF EVIDENCE FOR AUDIT

Following observations are made:

(a) Salary advances and festival advances shown in the financial statements were Rs.388,744 and Rs. 58,200 respectively. Relevant detailed schedules were not submitted.

From the inception of the Institute of Aesthetic Studies (from around 10 years ago) there had been a failure to produce correct schedules in respect of balances as per ledger accounts in respect of salary advances and festival advances. The position regarding this is being specially looked into now. This has to be done by examining old documents. Problems have also arisen due to certain documents being untraceable. The present staff of the University have to look into these whilst attending to their daily routine work. According to the inquiries made so far, it appears that failure to maintain these accounts properly during those periods is the main reason for this situation.

However, by now this is being specially looked into, and it has been noted to eliminate or minimize this shortcoming by the time financial statements for the year 2010 would be submitted.

(b) Fixed assets costing Rs 707,919,842 could not be verified satisfactorily in audit as no fixed asset register had been maintained.

By now, the preparation of a register of fixed assets has been completed. As such, this shortcoming will not occur after the year 2010.

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2.2.5 TRANSACTIONS WITHOUT AUTHORITY

Even though in terms of University Grants Commission circular no. 837 of 24th December 2003, Rs. 750/= per hour had been laid down for lecture fees for external lecturers for post graduate degree courses, and in terms of University Grants Commission letter no. UGC/IUS/2/PGS of 17th June 2009, this rate had been increased to Rs.1,000/= with effect from 02nd April, 2009, contrary to this, during the year under review a sum of Rs.510,750/= had been paid for 340 ½ lecture hours at the rate of Rs.1,500/= per hour.

In accordance with University Grants Commission Chairman‟s letter no. UGC/IUA/A/2/PGS/06 dated 03/06/2009, the University has been authorized to lay down a hourly fee for post graduate degree course lectures subject to a minimum of Rs.1,000 and a maximum of Rs.2,500.

Accordingly, lecturers for the relevant courses were paid at the rate of Rs.1,500 per hour on the recommendations of the Finance Committee and the approval of the governing council of our University. At the same time, these lecture fees were paid utilizing only the income of the courses.

All payments relating to post graduate degree courses of the Faculty of Dance and Drama are made with the approval of the Finance Committee of the University.

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2.2.6 NON COMPLIANCE WITH LAWS, RULES, REGULATIONS AND MANAGEMENT DECISIONS

The following instances of non compliance with laws, rules and regulations were observed:

Reference to laws, rules, regulations Non compliance Reply

and management decisions

(b) Financial Regulations of the Democratic Out of this, the governing council decided to Socialist Republic of Sri Lanka Even though advances have to be settled recover from the salaries of those lecturers as soon as the purpose is over, the value of sundry responsible a sum of Rs.129,896, and accordingly (i) FR 371 advances paid on 5 occasions remaining unsettled this money is in the process of being recovered now. for over 3 years is Rs.195,596. Out of 2 advances As at 30/09/2010, there is only a sum of Rs.34,918 to paid on the year previous to the year under review, be recovered. (This money has to be recovered from Rs.,22,825 and out of advances paid on 14 occasions the salary of a lecturer in 3 monthly instalments of Rs.8,730 and one instalment of Rs.8730). However, this during the year under review, Rs.635,964 remained lecturer has appealed against this decision, and it is also unsettled even at the end of the year. under consideration. Action is being to take a decision by referring to the audit committee a further recovery of a sum of Rs.17,000 from the salary.

Another Rs.7,500 was recovered from the provident fund balances lying to the credit of two employees when they retired. Action is being taken to recover Rs.1,200 from an officer who has gone on transfer to another University. The lecturer who was responsible for not settling a sum of Rs.40,000 was summoned before the audit committee of the University. However, in the present situation, it would become possible to settle this amount also without delay, with the mediation of the audit committee too. I must state that the University is in the final stage of that process now.Out of the unsettled advances amounting to Rs 22,825 paid in the year 2008, except for a sum of Rs.1,000, necessary action has been taken to recover the balance. Action is ongoing regarding the settlement of Rs.1,000.

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Advances totaling Rs.776,000 paid on 40 occasions The main reason for the delay in the settlement of

had been settled after a delay of from 22 to 142 days. advances is the delay also in the settlement of advances after getting the part of the amount paid as security deposit reimbursed. It has become necessary to make deposits like this especially when hiring sports grounds and theaters.

Also at the same time, settlement of certain advances got delayed due to certain shortcomings in the settlement vouchers submitted.

However, it is admitted that in general there had been a delay in the settlement of advances, and I would like to state that by now several steps have been taken to prevent such a situation. As such, these lapses will not recur in the future.

Advances totaling Rs.24,000 obtained for 04 purposes The possibility of instances arising where advances

had been returned without the relevant tasks being

implemented obtained have to be refunded without being utilized for the particular purpose cannot be totally eliminated. The sum of Rs.24,000 shown in the report is an amount refunded thus. However, action has been taken to be more careful about this in the future, and to obtain from the relevant Head of Department written evidence about circumstances which lead to advances being refunded without being utilized for that particular purpose.

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As a result of advances being paid in the absence of Action has been taken to minimize in future

proper estimates, a sum of Rs.360,119 had been paid later requests for reimbursements made for over

for relevant purposes even though advances totaling expenditure when the amount thus advanced has

Rs.961,525 had been paid on 50 occasions. been exceeded. When advances are being paid

action will be taken as appropriate to obtain

estimates. Also, instructions have been sent

out not to spend in excess of the estimate.

If for some reason expenditure had exceeded

the estimate, a new procedure has been introduced to reimburse such expenditure.

As such, action has been taken to obviate these

shortcomings in the future.

A sum Rs.41,715 being the balances of 8 petty cash Action will be taken to rectify from the year imprests paid during the year under review had not been 2010 the shortcoming of not settling Rs.41,751 in

settled, but had been made use of for payments during the respect of 08 petty cash imprests at the end of

ensuing year. the year but utilizing same for the ensuing year

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Even though in the internal instructional code

relating to closing of accounts it is stated that

these should be closed, this had happened due

to certain Departments not adhering to these.

FR 396 Necessary action had not been taken in respect of 10 By now, action has been taken under the relevant

cheques issued worth Rs.38,840 over 6 months old, FR regarding the 10 chques issued worth

but not presented to the bank Rs.38,840 over 6 months old, but not

presented to the bank.

FR 751 Inventory registers had not been maintained properly. During the year 2010, a comprehensive register of fixed

assets was prepared, and necessary action taken to prepare

inventory registers based on the register of fixed assets, in

respect of Departments which had not done so earlier. Accordingly, I can state that in future it would be possible to maintain inventory registers up-to-date.

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(C)Sections 2.12 (a), (b), (c) and (d) Even though the board of survey reports for the year 2008 Please note that the excess and deficient items identified of chapter xxvi of the Establishment had been submitted after a delay of 04 months, the list of during this board of survey had not been shown in a

deficient and excess items had not been annexed to the board separate annexure when the this board of survey report

of survey report. was forwarded. It is further stated that this lapse would

be rectified during future boards of survey.

Code for Higher Educational Institutions

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3 FINANCIAL AND OPERATIONAL REVIEW

3.1 FINANCIAL REVIEW

3.1.1 FINANCIAL RESULS

According to the financial statements submitted, for the year ending 31st December, 2009, the financial result of the operational activities of the University was a deficiency of Rs.243, 233,010 before taking into account the government grant for recurrent expenditure, and the corresponding deficiency for the previous year was Rs.224, 930,355. As a result of the grant of Rs.232, 100,000 received from the government for recurrent expenditure, the deficiency for the year under review had come down to Rs.11,133,010, and As a result of the grant of Rs.216, 000,000 received during the previous year from the government for recurrent expenditure, the deficiency for that year had been reduced to Rs. 8,930,355.

Details shown are admitted. The main reason for a deficiency to occur this way is the non receipt of sufficient financial provisions for recurrent expenditure in keeping with our expenditure. Nevertheless, for the University to carry on its routine functions without interruption, essential expenditure has to be invariably incurred. This level was also achieved by maintaining to the barest minimum possible our recurrent expenditure.

3.2 OPERATIONAL REVIEW

3.2.1 ACADEMIC PERFORMANCE

Following observations are made:

(a) ACADEMIC MATTERS

Shown below are details about the courses conducted by the University, the graduates who passed out and the registration of students during the academic year 2008/2009:

Faculty No of courses No of graduates No of students regd Total no of students

conducted passed out for the first year students taught

------

Visual Arts 09 108 63 281

Music 06 221 145 520

Dance and Drama 16 225 191 930

31 554 399 1731

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During the academic year 2008/2009, the lowest number of students had been selected to the Faculty of Visual Arts, and the highest number to the Faculty of Dance and Drama. Out of the 31 courses conducted during the academic year 2008/2009, 16 had been conducted in the Faculty of Dance and Drama.

(i) During the academic year 2008/2009, 554 had obtained degrees, and out of these 40.5% had been from the Faculty of Dance and Drama, 40% from the Faculty of Music and 19.5% from the Faculty of Visual Arts.

It is observed that these data had been compiled taking into consideration the number of students in the entire University.

However, had this data being analyzed separately in relation to the three Faculties of Visual Art, Music and Dance & Drama, the percentage would be as follows.

Even though it is mentioned that the data on which your observations had been based in relation to the academic year 2008/2009, this University had held the convocation last for the students of the academic year 2007/2008.

I submit the following figures also based on the data in the Examinations Unit.

PRODUCTION OF GRADUATES FROM THE UNIVERSITY 2007/2008

Faculty Students Graduates produced Pass percentage

Faculty of Music 261 221 84%

Faculty of Dance & Drama 297 276 92%

Faculty of Visual Arts 109 103 94%

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Shown below are the numbers who had to repeat the examination and those who had obtained the Bachelor of Fine Arts (Lalithakalavedi) degree

Faculty Students Graduates produced Pass percentage

Faculty of Music 343 290 84%

Faculty of Dance & Drama 369 348 94%

Faculty of Visual Arts 109 103 94%

(ii) Students who had passed the Advanced Level in the year 2008 had not been registered even up to 31st May 2010.

These students have been registered, and as a result of various problems which arose, they were admitted on 10/11/2010 as a secondary batch along with the students who had passed the Advanced Level examination in the year 2008

(b)EXAMINATION RESULTS

Shown below are the results of the degree examinations held in the year 2009:

Faculty Total no of First class Second class Second class Ord pass Refd/Fail

students who pass upper pass lower pass

sat the exams

Music 261 06 44 48 123 40

Dance & Drama 297 04 62 122 88 21

Visual Arts 240 12 40 51 122 15

798 22 146 221 333 76

(i) The overall examination failure rate of the University was 9%, and it has been observed that the highest failure rate of 15% was from the Faculty of Music and the lowest rate of 6% was from the Faculty of Visual Arts.

As stated earlier, I would like to mention that had these being analyzed as applicable to each Faculty, the result would have been different.

(ii) Examinations of the Faculties of Music and Dance & Drama for the academic year 2007/2008 had been held during the year under review, and examinations of the Faculty of Visual Arts for the academic year 2006/2007 had been held along with the examinations for the academic year 2007/2008. Accordingly, the examinations of the Faculty of Visual Arts for the academic year 2006/2007 had been held after a delay of a year.

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This is tied up to the practical functions in holding the examinations in the Faculty of Visual Arts. Accordingly, examinations in the Departments are curriculum related such as carving out sculptures. Examinations related to two years had to be held simultaneously due to the delay in the supply of raw materials and facilities available at studios suitable for practical work being minimal.

By now, measures have been taken to hold the examination on the stipulated dates beginning from this year, by the Faculty of Visual Arts procuring for itself the raw materials required for the Faculty and by improving to some extent the facilities in the studios.

3.2.2 MANAGEMENT INEFFICIENCIES

Following observations are made:

(a) Legal ownership had not been vested, value not assessed and not accounted for in the books in respect of three premises with buildings in extent 8 acres 2 roods 33.17 perches and two premises with buildings the extent of which is unknown, all being utilized by the University for a long time.

Action is underway by the Land Commissioners Department to prepare deeds for the land at Albert Crescent.

Value of all lands has been assessed.

Action is under way for the vesting of other lands too, and would be finalized after the vesting of the land of the Albert Crescent premises.

(b) Out of the capital grants received from the government, the unspent balance at the end of the year under review was a sum of Rs.46,404,917. However, as the equivalent balance as at that day according to the bank account was a sum of Rs.6,750,762, it has been observed that there is a difference in a sum of Rs.39,654,155.

This is a difference being brought forward from time immemorial. To investigate the causes for this, it is necessary to examine the relevant records and documents relevant to a period around 10 years. However, the causes that lead to this situation are being investigated into now. Accordingly, in future this situation would be rectified as far as possible.

3.2.3 IDENTIFIED LOSSES

As a result of the fire which had taken place on the night of 21st October, 2008 in the second level of the Faculty of Music and Drama building at Kohuwela, the loss incurred to property and buildings was a sum of Rs.2,956,852.

Even though it was known that students were forcibly occupying this building, no action had been taken to evict them. Although two investigations had been done, incurring an expenditure of Rs.50,500 regarding this fire, both investigations had not pin pointed the responsibility in accordance with FR 104 (1).

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A fire had occurred in this building on 23rd October, 2007 too, and a sum of Rs.332,000 approximately had been incurred to repair the damages.

By now, this situation has been fully rectified, and action has been taken to utilize this complex only for academic purposes of the students, and to remove all students from this complex by 7.00 pm. For the supply of electricity to the portion affected by the fire, repairs were effected and wiring has been done afresh, and its standard has been examined by a Chartered Engineer from the Electricity Board, and a certificate obtained from him to that effect. Accordingly, action has been taken to prevent such a recurrence in the future.

3.2.4 MISUSE OF VEHICLES

06 vehicles which had been hired during the year under review on a rental basis under an agreement that a maximum of 3000 km would be run monthly, had done a monthly average of from 1197 km to 1897 km, and thereby no action had been taken to fully utilize those vehicles for the requirements of the University. Accordingly, it is observed that the sum of Rs.2,074,573 paid had not been economical.

As three premises of the University of Visual and Performing Arts are being maintained for academic purposes, it has become necessary to provide transport facilities to these premises frequently. In addition, as there are also 16 hostels, even though more vehicles have to be used, it appears that this University has taken action to fulfill these requirements with the minimum, compared to other Universities.

Further, more than the number of kilometers run, it must be stated that in the midst of heavy traffic blocks, travelling to three premises within the city of Colombo takes a longer time.

3.2.5 ADMINISTRATION OF HOSTELS

Following observations are made:

(a) A private house in Kawdana, Dehiwela had been leased out on a rental basis of Rs.90,000 monthly as a hostel, without calling for a valuation report from the Department of Valuation about the house rent.

This valuation has been received. It has reached the University on 04/06/2009. The assessed valuation mentioned there is Rs.65,000. This delay is due to the very long time it takes to obtain a valuation report from the Department of Valuation. Further, as there is a substantial gap between the government‟s valuation and the prevailing land values in the country, it has never become possible to lease out Colombo based houses at the government valuation. As such, what prevails in the University set up is to lease out houses using the student pro rata cost as the criterion. Further, the audit committee of the University is studying this matter further, and steps will be taken in the future taking their recommendations also into consideration.

c) Even though the number of students who could be accommodated at the 17 hostels was 1077, as a result of only 537 students being provided with accommodation, the hostels were in a state of under utilization, and the monthly pro rata student expenditure was Rs. 5,000.

There was an under utilization of hostels at the time of the audit, as student registration was under way at that time. By June 2010, student registration in the hostels was as follows:

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