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WALGETT SHIRE COUNCIL AGENDA 24 August 2010

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WALGETT SHIRE COUNCIL AGENDA 24 August 2010 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 DON RAMSLAND General Manager WALGETT SHIRE COUNCIL AGENDA 17 August 2010 Walgett Shire Council PO Box 31 WALGETT NSW 2832 NOTICE IS HEREBY GIVEN that the Ordinary Meeting of Walgett Shire Council will be held in the Walgett Shire Council Chambers on Tuesday 24th August 2010, commencing at 10.00am. AGENDA 1. Opening of Meeting 2. Acknowledgement of Traditional Owners I would like to acknowledge the traditional owners of the lands within the Walgett Shire and I would also like to acknowledge the Aboriginal and Torres Strait Islander people who now reside within this Shire. 3. Apologies 4. Welcome to Visitors 5. Public Forum Presentations (Limited to five minute presentations, and must relate to items listed within the Business Paper) 6. Declaration of Pecuniary/Non Pecuniary Interests 7. Confirmation of Minutes 8. Reserve Trust Management Committee Reports 1. Walgett Shire Council Chambers Reserve Trust 1 (R85180) and (R87167) 3 Year License to RTA .............................................................................29 2. Collarenebri Swimming Pool (R86013) Reserve Trust 3 year License to Riley Aquatic Management Pty Ltd ..........................................................................31 3. Walgett Baths (R82251) Reserve Trust 3 year License to Riley Aquatic Management Pty LTd ..............................................................................................33 9. Mayoral Minutes 4. Walgett Shire Council Mayoral Minute – New Toilet Block for Collarenebri Racecourse .............................................................................................................35 24 August 2010 Page 2 of 141 WALGETT SHIRE COUNCIL AGENDA 10. Motions of which Notice has been given 11. Presentation of Petitions 12. Councillor’s Questions with Notice 13. Reports of Delegates and Representatives 14. Reservation of items for Debate 15. Reports of Officers GENERAL MANAGER 5. Delegation of Authority by Council ...........................................................................39 6. Council Decisions Action Report–27.07.10 ..............................................................41 DIRECTOR CORPORATE AND COMMUNITY SERVICES 7. Naming of Lightning Ridge Skate Park ....................................................................47 8. Walgett Liquor Accord .............................................................................................52 9. Cash on hand and Investment Report as at 31 July 2010 ........................................54 10. Debt Recovery Progress Report ..............................................................................57 11. Carried Forward Projects as at 30 June 2010 ..........................................................59 12. Quarterly Budget Review as at 30 June 2010 ..........................................................61 13. Community Assistance Scheme Donations -2010/2011 Budget...............................75 14. Community Land – Draft Plans of Management .......................................................77 15. Community Development Worker Position ...............................................................81 DIRECTOR PLANNING AND REGULATORY SERVICES 16. Urban Addressing for Walgett Shire .........................................................................85 17. Development and Complying Development Certificate Applications ........................92 18. Strata Subdivision & Easement, Gilbert Street Units ................................................97 19. Proposal for Relief Regulatory Officer Services .....................................................103 20. Growth Strategy & Local Environmental Plan ........................................................109 DIRECTOR URBAN INFRASTRUCTURE SERVICES 21. Footpath Valuation Report .....................................................................................116 DIRECTOR RURAL INFRASTRUCTURE AND SUPPORT SERVICES 22. December 2009 Flood Damage Grant ...................................................................138 23. North West Weight of Loads Group - Withdrawal Option .......................................140 16. Reports of Committees 17. Questions without notice from Councillors 18. Confidential Reports/Closed Council Meeting DIRECTOR URBAN INFRASTRUCTURE SERVICES 1. Hire Fees for the Burren Junction Public School ......................................................... 3 19. Close of Meeting 24 August 2010 Page 3 of 141 WALGETT SHIRE COUNCIL AGENDA 3. Apologies 6. Declaration of Pecuniary/Non Pecuniary Interests 7. Confirmation of Minutes 24 August 2010 Page 4 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 5 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 6 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 7 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 8 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 9 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 10 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 11 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 12 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 13 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 14 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 15 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 16 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 17 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 18 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 19 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 20 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 21 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 22 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 23 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 24 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 25 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 26 of 141 WALGETT SHIRE COUNCIL AGENDA 24 August 2010 Page 27 of 141 WALGETT SHIRE COUNCIL AGENDA Amendment to Minutes of Council Meeting 27 July 2010 – Resolution 184/10 Recommendation: 1. That an amendment be made to resolution 222/10 to read: That Council renews the Acceler8 Technologies contract for a period of 12 months, commencing 1 August 2010. Moved: Seconded: Confirmation of Minutes of Council Meeting 27 July 2010 Recommendation: That the minutes of the Council meeting held 27 July 2010 be confirmed with the above changes made. Moved: Seconded: 24 August 2010 Page 28 of 141 WALGETT SHIRE COUNCIL AGENDA 8. Reserve Trust Management Committee Reports 1. WALGETT SHIRE COUNCIL CHAMBERS RESERVE TRUST 1 (R85180) AND (R87167) 3 YEAR LICENSE TO RTA REPORTING SECTION: Urban Infrastructure Services AUTHOR: Danielle Osborne – Assets Officer FILE NUMBER: 10/571 Summary: This report recommends that a licence for a 3 year term be issued to the Road and Traffic Authority of New South Wales, Walgett Branch for the use of the part of the Walgett Shire Chambers Reserve Trust 1 (R85180) and Walgett Shire Chambers Reserve Trust (R87167) Discussion (including issues and background): Walgett Shire Council is the Trust Manager for Reserve Trust 1 (R85180 and (R87167) incorporating the Walgett Shire Chambers and Offices. As the Reserve Trust Manager, Council is required to issue a licence to the Road and Traffic Authority of New South Wales Walgett to occupy a section of the building with an area of approximately 91.6 square metres. Currently the Road and Traffic Authority have a 3 year licence which expires 10 November 2010. The Licence Fee has been set at $25,436.63 plus GST per annum, paid monthly in arrears. [The Licence Fee is inclusive of charges in connection with electricity, cleaning and building insurance.] Disabled Access: In addition to the Licence Fee, the Licensee will pay a disabled access disbursement of $1,666.00 per annum, paid monthly commencing 11 November 2003 and ending 10 November 2012. Relevant Reference Documents: Gazettal Notices Stakeholders: Department of Land and Property Management (LPMA) Road and Traffic Authority of New South Wales Financial Implications: The rent received will be placed in the Walgett Shire Council Chambers Reserve Trust 1 (R85180) and (R87167) to be reinvested back into the Reserve. An estimated $81,307.89 (x GST) will be added revenue over a 3 year period with an estimated CPI increase of 3.5% annually. 24 August 2010 Page 29 of 141 WALGETT SHIRE COUNCIL AGENDA Walgett Shire Council Chambers Reserve Trust 1 (R85180) and (R87167) 3 year license to RTA Recommendation: 1. That a licence be issued to the Road and Traffic Authority to occupy part Lot 8 Section 15 DP759036 for use as a Motor Registry and general offices. 2. That the rent fee be $25,436.63 plus GST per annum AND SUBJECT TO THE Annual CPI (Sydney) Valuation for a three year term. 3. That the Mayor and General Manager be authorised to sign the licence agreement Moved: Seconded: Attachments: Licence agreement for RTA of New South Wales (under separate cover) 24 August 2010 Page 30 of 141 WALGETT SHIRE COUNCIL AGENDA 2. COLLARENEBRI SWIMMING POOL (R86013) RESERVE TRUST 3 YEAR LICENSE TO RILEY AQUATIC MANAGEMENT PTY LTD REPORTING SECTION: Urban Infrastructure Services AUTHOR: Siegfredo Coralde - Director UIS FILE NUMBER: 10/110 Summary: This report recommends that a licence for a 3 year term be issued to Riley Aquatic Management Pty Ltd for the management of the Collarenebri Swimming Pool (R86013) Reserve Trust effective 1 September 2010. Discussion (including issues and background): On 23 March 2010,
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