~ ~ Cucamonga Valley ® ~ Water District
Service Beyond Expectation
CUCAMONGA VALLEY WATER DISTRICT BOARD OF DIRECTORS MEETING AGENDA
April 14, 2020 – 6:00 p.m. District Office, Board Room 10440 Ashford Street; Rancho Cucamonga, California
Teleconference Notice: In an effort to prevent the spread of COVID-19 (Coronavirus), and in accordance with the Governor’s Executive Order N-29-20 and the order of the County of San Bernardino dated March 17, 2020, there will be no public location for attending this Board Meeting in person. Members of the public may listen and provide public comment telephonically by calling the following number and access code: Dial: +1(224) 501-3412, Access Code: 303-327-165
OUR MISSION The mission of the Cucamonga Valley Water District is to provide high quality, safe and reliable water and wastewater services, while practicing good stewardship of natural and financial resources.
1. CALL TO ORDER / FLAG SALUTE
2. ADDITIONS/DELETIONS TO AGENDA
3. PUBLIC COMMENT Members of the public may comment on any item listed or not listed on the agenda. Comments related to noticed public hearing items will be heard at the time the public hearing is conducted. Speakers are requested to keep their comments to no more than five (5) minutes. The President may reduce the time to not less than three (3) minutes depending upon the number of speakers wishing to address the Board. Under the provisions of the Brown Act, the Board is prohibited from taking action on items not listed on the agenda.
4. GENERAL MANAGER/CEO REPORTS John Bosler, General A) District Updates Manager/CEO
B) Miscellaneous Correspondence
C) IEUA Board Meeting Agenda
D) Service Beyond Expectation Moments
APRIL 14, 2020 BOARD MEETING AGENDA PAGE 2
5. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless members of the Board request specific items be removed for separate action.
A) Approve Minutes of the March 24, 2020 Regular Board Meeting.
B) Approve Board Calendar of Events.
C) Receive and File February 2020 Water Production Report.
D) Adopt Resolution No. 2020-4-1 adopting Employee Policy No. 5.3, Temporary Telecommuting.
6. AGREEMENT FURTHER MODIFYING PROVISIONS OF FONTANA UNION Eduardo Espinoza, SETTLEMENT AGREEMENT Director of APPROVE THE AGREEMENT FURTHER MODIFYING PROVISIONS OF THE Engineering Services FONTANA UNION WATER COMPANY SETTLEMENT AGREEMENT WITH RESPECT TO SALE OF WATER BY CVWD TO SAN GABRIEL VALLEY WATER COMPANY
7. LAFCO BALLOT Taya Victorino, CAST A VOTE FOR ONE CANDIDATE OF THE REGULAR SPECIAL Executive Assistant DISTRICT MEMBER SEAT ON THE LAFCO BALLOT
8. WATER RATE ADJUSTMENT DEFERRAL Chad Brantley, APPROVE THE DEFERRAL OF THE PROPOSED WATER RATE Director of Finance ADJUSTMENTS DUE TO THE COVID-19 EMERGENCY and Technology Services
9. BOARD COMMITTEE REPORT
A) April 2, 2020 Government & Public Affairs Committee
10. BOARD MEMBER REPORTS
11. ADJOURN
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary (909) 987-2591, 48 hours prior to the scheduled meeting so that the District can make reasonable arrangements.
Pursuant to Government Code Section 54957.5, any writing that: (1) is a public record; (2) relates to an agenda item for an open session of a regular meeting of the Board of Directors; and (3) is distributed less than 72 hours prior to that meeting, will be made available for public inspection at the time the writing is distributed to the Board of Directors. Any such writing will be available for public inspection at the District offices located at 10440 Ashford Street, Rancho Cucamonga, CA 91729. In addition, such writing may also be posted on the District’s web site.
Posted 04-09-20 CITY OF RANCHO CUCAMONGA
March 23, 2020
Cucamonga Valley Water District:
Thank you for your Silver Sponsorship for the Rancho Cucamonga State of the City program held on February 20, 2020. We couldn't have held such an extraordinary event without your support. Rancho Cucamonga continues to be the "Jewel of the Inland Empire" thanks to businesses like CVWD and their involvement in community activities like these.
The enclosed pictures are just a small remembrance of the event. We hope everyone enjoyed the evening. NOTICE OF MEETING
OFTHE BOARD OF DIRECTORS
OFTHE
._.. ,,_ Inland Empire Utilities Agency at~,,_ A MUNICIPAL WATER DISTRICT
WILL BE HELD ON
WEDNESDAY, MARCH 18, 2020 10:00 A.M.
BOARDROOM Building A AT THE OFFICE OF THE AGENCY 6075 KIMBALL AVENUE CHINO, CA 91708 . n/and Empire Utilities Agency '1::._"'- A MUNICIPAL WATER DISTRICT
AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS
WEDNESDAY, MARCH 18, 2020 10:00 A.M.
INLAND EMPIRE UTILITIES AGENCY* AGENCY HEADQUARTERS BOARDROOM 6075 KIMBALL AVENUE, BUILDING A CHINO, CALIFORNIA 91708
CALL TO ORDER OF THE INLAND EMPIRE UTILITIES AGENCY BOARD OF DIRECTORS MEETING
FLAG SALUTE
PUBLIC COMMENT
Members of the public may address the Board on any item that is within the jurisdiction of the Board; however, no action may be taken on any item not appearing on the agenda unless the action Is otherwise authorized by Subdivision (b) of Section 54954.2 of the Government Code. Those persons wishing to address the Board on any matter, whether or not it appears on the agenda, are requested to complete and submit to the Board Secretary a "Request to Speak" form which is available on the table in the Board Room. Comments will be limited to three minutes per speaker. Thank you.
ADDITIONS TO THE AGENDA
In accordance with Section 54954.2 of the Government Code (Brown Act), additions to the agenda require two-thirds vote of the legislative body, or, if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take Immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted.
1. NEW EMPLOYEE INTRODUCTIONS
• Mr. Henry Munoz, Compost Worker, hired February 10, 2020, Operations & Maintenance - Organics Management, IERCF.
1 • Mr. Manuel Aceves, Mechanic I, hired March 8, 2020, Operations & Maintenance - South.
• Mr. Alexander Avila, Compost Worker, hired March 16, 2020, Operation & Maintenance - Organics Management, IERCF.
2. PROMOTIONS Promotions:
• Mr. Thomas Swezey, Mechanic IV, promoted December 29, 2019, Operations & Maintenance - North.
• Mr. Robert Delgado, Manager of Operations &Maintenance, promoted March 8, 2020, Operations & Maintenance - South.
3. PRESENTATIONS
A. DISCLOSURE RESPONSIBILITIES UNDER THE FEDERAL SECURITIES LAWS - presented by Mr. Doug Brown/Stradling Yocca Carlson & Rauth Bond Counsel
4. CONSENT ITEMS
NOTICE: All matters listed under the Consent Calendar are considered to be routine and non controversial and will be acted upon by the Board by one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes unless any Board members, staff or the public requests specific items be discussed and/or removed from the Consent Calendar for separate action.
A. MINUTES The Board will be asked to approve the minutes from the February 19, 2020 Board Meeting.
B. REPORT ON GENERAL DISBURSEMENTS (Finance & Admin) Staff recommends that the Board approve the total disbursements for the month of January 2020, in the amount of $16,090,531.02.
C. ADOPT POSITIONS ON STATE LEGISLATION (Community & Leg) Staff recommends that the Board adopt:
1 . A position of "Support as Proposed to be Amended" for SB 996 (Portantino );
2. A position of "Support" for SB 1052 (Hertzberg); and
3. A position of "Oppose" for AB 2093 (Gloria).
2 D. CONTRACT AMENDMENT FOR TRAFFIC CONTROL (Eng/Ops/WR) Staff recommends that the Board:
1. Approve a $130,000 amendment for Contract No. 4600002466 to Statewide Traffic Safety and Signs for a total contract amount of $317,505 through June 30, 2021; and
2. Authorize the General Manager to execute the amendment.
E. . RBC RESOURCES CONTRACT AMENDMENT (Eng/Ops/WR) Staff recommends that the Board:
1 . Award a professional consulting services contract amendment to RBC Resources in the amount of $135,000, for a total not-to exceed contract of $230,000; and
2. Authorize the General Manager to execute the contract amendment, subject to non-substantive changes.
F. RP-1 DIGESTER 7 ROOF REPAIRS CONSULTANT CONTRACT AMENDMENT Staff recommends that the Board:
1. Approve a consultant contract amendment for the RP-1 Digester 7 Roof Repairs, Project No. EN17042, to GHD Inc., for a not-to exceed amount of $396,000, increasing the contract from $383,796 to $799,796 (103% increase); and
2. Authorize the General Manager to execute the contract amendment, subject to non-substantial changes.
5. ACTION ITEMS
A. GENERAL MANAGER APPROVAL LIMIT FOR THE REGIONAL PLANT NO. 5 EXPANSION PROJECT (Eng/Ops/WR) (Finance & Admin) Staff recommends that the Board authorize the General Manager or his designee the authority to approve· necessary purchases and change orders specifically associated to the Regional Plant No. 5 Expansion Project Nos. EN19001 and EN19006, up to $500,000.
6. INFORMATION ITEMS
A. ENGINEERING AND CONSTRUCTION MANAGEMENT UPDATES (POWERPOINT) (Eng/Ops/WR)
B. IEUA TEN-YEAR FORECAST (POWERPOINT)
C. MWD UPDATE (ORAL)
3 D. CBWM UPDATE (ORAL)
E. SAWPA UPDATE (ORAL)
F. CBP UPDATE (ORAL)
RECEIVE AND FILE INFORMATION ITEMS
G. INTERIM FINANCING TO SUPPORT RP-5 EXPANSION PROJECT (WRITTEN) (Finance & Admin)
H. TREASURER'S REPORT OF FINANCIAL AFFAIRS (WRITTEN/POWERPOINT) (Finance & Admin)
I. FISCAL YEAR 2019/20 SECOND QUARTER BUDGET VARIANCE, PERFORMANCE GOAL UPDATES, AND BUDGET TRANSFERS (WRITTEN/POWERPOINT) (Finance & Admin)
J. PUBLIC OUTREACH AND COMMUNICATION (WRITTEN) (Community &Leg)
K. STATE LEGISLATIVE REPORT AND MATRIX FROM WEST COAST ADVISORS (WRITTEN) (Community & Leg)
L. FEDERAL LEGISLATIVE REPORT AND MATRIX FROM INNOVATIVE FEDERAL STRATE GIES (WRITTEN) (Community & Leg)
M. CALIFORNIA STRATE GIES, LLC MONTHLY ACTIVITY REPORT (WRITTEN) (Community & Leg)
N. INTERNAL AUDIT DEPARTMENT QUARTERLY STATUS REPORT FOR MARCH 2020 (WRITTEN) (Audit)
0. HUMAN RESOURCES: GRIEVANCE POLICIES AND PROCEDURES COMPARABLE SURVEY (WRITTEN) (Audit)
P. GARDEN IN EVERY SCHOOL®: FOLLOW-UP AUDIT REPORT (Audit)
Q. GATE TRANSMITTERS - RESULTS OF SIX-MONTH REVIEW (Audit)
7. AGENCY REPRESENTATIVES' REPORTS
A. SAWPA REPORT (WRITTEN) March 3, 2020 Regular Commission Meeting, March 3, 2020 Regular Project Agreement 24 Committee Meeting, and March 17, 2020 Regular Commission meeting.
4 B. MWD REPORT (WRITTEN) March 10, 2020 Board meeting.
C. REGIONAL SEWERAGE PROGRAM POLICY COMMITTEE REPORT March 5, 2020 Regional Sewerage Program Policy Committee meeting was cancelled. The next meeting is scheduled for April 2, 2020.
D. CHINO BASIN WATERMASTER REPORT (WRITTEN) February 27, 2020 CBWM Board meeting.
E. CHINO BASIN DESAL TER AUTHORITY (WRITTEN) March 5, 2020 Special CDA Board meeting.
F. INLAND EMPIRE REGIONAL COMPOSTING AUTHORITY The next IERCA Board Meeting is scheduled for May 4, 2020.
8. GENERAL MANAGER'S REPORT (WRITTEN)
9. BOARD OF DIRECTORS' REQUESTED FUTURE AGENDA ITEMS
10. DIRECTORS' COMMENTS
A. CONFERENCE REPORTS
This is the time and place for the Members of the Board to report on prescheduled Committee/District Representative Assignment meetings, which were held since the last regular Board meeting, and/or any other items of interest.
11. CLOSED SESSION
A. PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) - CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION 1. Chino Basin Municipal Water District vs. City of Chino, Case No. RCV51010
2. Spicer vs. W .A. Rasic Construction, Case No. CIVDS 1711812
B. PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(2)(e)1 CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION One Case
12. ADJOURN
*A Municipal Water District
5 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Board Secretary (909) 993-1736, 48 hours prior to the scheduled meeting so that the Agency can make reasonable arrangements.
Declaration of Posting
I, April Woodruff, Board Secretary/Office Manager of the Inland Empire Utilities Agency*, A Municipal Water District, hereby certify that a copy of this agenda has been posted by 5:30 p.m. at the Agency's main office, 6075 Kimball Avenu B "ldin~ hino, CA on Thursday, March 12, 2020.
6
Service Beyond Expectation Moments
April 14, 2020
Service – Dependable, Responsive, Pride in Quality and Standards, Concierge Model of Service, Value
Moment Employee(s)
“Top of the line” service for Mr. Walker, Linda Sanchez and Mr. Iriafen’s Auto Pay
Ms. Guzman’s pressure regulator valve Sanjay Sinclair
Mr. Stockum’s meter box James Montano and Rita Parra
Mrs. Wright’s emergency turn-off Rick Contreras
Customer on Puma Place Alexandrea Hernandez
Mrs. Perez’s meter leak David Pena
Ms. Graham’s claim settlement Shawn Spromberg and Rossana Ammari
Taya Victorino
Subject: RE: Customer Compliment for Linda
Linda,
Thank you for providing "Top of the line" customer service to Mr. Walker. Our customers really appreciate your efforts to continue to provide excellent service during the emergency. Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
From: Angelo Orioli Sent: Thursday, March 19, 2020 2:19 PM
I received a call from Mr. Walker. He was very impressed with the level of service Linda provided. He stated," I've dealt with a lot of utilities over the years, but you guys are top of the line." Outstanding work Linda. Team, it's extremely encouraging to hear compliments from customers during these trying times. Keep up the fantastic work, you are making a tremendous difference!
Thanks,
Angelo Orioli Customer Service Supervisor
1 Taya Victorino
Subject: RE: Customer Compliment - Linda Sanchez
Linda,
Thank you for providing outstanding customer service to Mr. lriafen. Our customers really appreciate it when you take the extra time to make sure they get the help they need . Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
From: Alexandrea Hernandez
Good morning,
Today Mr. lriafen came into the office and spoke with Linda for assistance with auto pay. Linda provided him a step-by-step description of how to activate auto pay. Even with a busy morning at the counter, she still continued to provide service beyond expectation. Thank you, Linda!
Alexandrea Hernandez Lead Customer Service Representative
1 Taya Victorino
Subject: RE: Customer Compliment - Sanjay Sinclair
San jay,
Thank you for taking the t ime to be patient and answer all of Ms. Guzman's questions about pressure regulating valves. Our customers appreciate it when you share your knowledge and experience with them. Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
From: Joanna Gonzalez
I spoke to a customer earlier today who had a very good experience when Sanjay did a pressure regulating valve inspection. Her name is Ms. Guzman. She really wanted me to share it with you because Sanjay was very informative and very patient in answering all the questions she had . Great job, Sanjay!
Best, Joanna
1 Taya Victorino
Subject: RE: Customer Compliment for James Montano and Rita Parra
James and Rita,
Thank you for being so responsive and helpful to Mr. Van Stockum. Our customers really appreciate it when you are quick and professional in your response. Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
From: Angelo Orioli
Hello All,
Today, I had the pleasure of speaking with Mr. Van Stockum. He called because of the impressive service he received from Rita over the phone and from James in the field . On Friday he called to report Bees in his meter box and he was so impressed with the level of service Rita provided and how she explained our process of eliminating bees. He was equally impressed with the level of service James provided in the field. He stated, "James has got to be one of the nicest people I have ever met." Nice work Rita and James!!! It's encouraging to hear the positive experience you provided Mr. Van Stockum. IMPRESSIVE!
Thanks,
Angelo Orioli Customer Service Supervisor
1 Taya Victorino
Subject: RE : Customer Compliment - Rick Contreras
Rick,
Thank you for helping Mrs. Wright to stop the water leak. Our customers really appreciate it when we help them save water. Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
From: Alexandrea Hernandez Sent: Tuesday, March 17, 2020 2:38 PM
Good afternoon,
I received a call from Mrs. Wright to compliment Rick in his fast response to her emergency turn-off. Our network was showing 3 cubic feet/hour. She was very grateful for his service and assistance with this. She has been a customer for over 9 years. Nice job, Rick!
Alexandrea Hernandez Lead Customer Service Representative
1 Taya Victorino
From: Chad Brantley Sent: Wednesday, March 25, 2020 10:32 AM To: Alexandrea Hernandez Cc: Taya Victorino Subject: Customer Compliment - Alex Hernandez
Alex,
Thank you very much for your efforts to help our customer on Puma Place. The customer called the District and left a message describing your excellent service. She said you went above and beyond by providing extended help over the phone answering questions and getting her the help she needed. She said you are doing a wonderful job and deserve credit for your great customer service. Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
1 Taya Victorino
From: Chad Brantley Sent: Wednesday, March 25, 2020 9:55 AM To: David Pena Cc: Taya Victorino Subject: FW: Customer Compliment - David Pena
Importance: High
David,
Thank you for being so helpful and patient with Mrs. Perez. Ou r customers can be frustrated by leaks, but they really appreciate it when you are understanding and professional. Thanks for providing Service Beyond Expectations!
Chad Brantley Director of Finance and Technology Services
From: Alexandrea Hernandez
Hello,
Mrs. Perez called in regarding a meter leak that David responded to yesterday. She wanted to commend David on his outstanding service. Mrs. Perez wanted us to know that David remained calm and professional during her incident. She has since fixed her leak and wanted to take the time to be sure that his supervisor knew what a great employee he is . Thank you David for representing the District so well.
Alexandrea Hernandez Lead Customer Service Representative
1 Taya Victorino
From: Roberta Perez Sent: Monday, March 30, 2020 8:58 AM To: Taya Victorino Cc: Carrie Guarino; Rob Hills; Robert Koczko Subject: Service Beyond Expectation Moments Attachments: 20200330_083918.pdf
Taya
The attached is a letter received from a resident giving kudos to Rossana Ammari and Shawn Spromberg regarding a plumbing issue and claim settlement. Please add in the next Service Beyond Expectation Moments (Board Agenda)
Resident: Susan Graham
Employees: Rossana Ammari and Shawn Spromberg
Thank you
Roberta M. Perez Human Resources Manager Human Resources & Risk Management Ph: (909) 987-2591 ext 7410 Fax: (909) 586-3927
I 0440 Ashford Street Rancho Cucamonga, CA 91730 www.CVWDWater.com C onnect with us on -Social Media! ~-... QI! Nextdoor W follow C ··--· - - -
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Service Beyond Expectation
MINUTES OF A REGULAR MEETING OF THE CUCAMONGA VALLEY WATER DISTRICT BOARD OF DIRECTORS March 24, 2020
A regular meeting of the Cucamonga Valley Water District Board of Directors was CALL TO ORDER called to order at 6:00 p.m. by President Curatalo. Taya Victorino, Executive 6:00 p.m. Assistant, ensured all Board Members were present (in person or via teleconference) by conducting roll call.
President Curatalo announced: 1) The meeting is being conducted by teleconference pursuant to the Brown Act waivers provided for under the Governor’s Executive Orders in response to the COVID-19 State of Emergency. 2) The agenda states that there will be no public location for attending this meeting in person. 3) The agenda also states that the public may listen and provide comment telephonically by calling the number listed on the agenda.
President Curatalo led the Pledge of Allegiance.
In Attendance: Board James V. Curatalo, Jr., President Randall James Reed, Vice President (via teleconference) Luis Cetina, Director (via teleconference)
Mark Gibboney, Director (via teleconference) Kevin Kenley, Director
Staff John Bosler, General Manager/CEO Jeff Ferre, BB&K, Legal Counsel (via teleconference)
Mike Bogin, Information Technology Specialist Chad Brantley, Director of Finance and Tech. Services (via teleconference) Frank Chu, Information Technology Manager Cindy Cisneros, Executive Assistant, General Manager Eduardo Espinoza, Director of Engineering Services Eric Grubb, Government & Public Affairs Manager (via teleconference) Carrie Guarino, Assistant General Manager Rob Hills, Director of Operations (via teleconference) Taya Victorino, Executive Assistant, Board of Directors
Minutes – Regular Board Meeting of March 24, 2020 Page 2 of 5
ADDITIONS/DELETIONS TO THE AGENDA ADDITIONS/ Staff requested to remove item 7, pertaining to the Agreement Further Modifying DELETIONS Provisions of the Fontana Union Settlement Agreement, which will be brought back at a future Board Meeting.
PUBLIC COMMENT PUBLIC COMMENT None.
GENERAL MANAGER/CEO REPORTS GENERAL A) District Updates MANAGER/CEO Mr. John Bosler, General Manager/CEO reported the following: REPORTS In response to the COVID-19 pandemic our campus remains closed to the
public. However, we are staffed and managing the daily operations of the
District. Customers can pay their bills online, via US Mail, at the curbside drop-box, or over the phone through our automated system. Our customer service operators are available to assist residents, our Engineering Department is working at full capacity and providing inspections and plan checks for Developer and Capital Improvement Projects. Developers can reach our staff by phone or email. IEUA canceled their April 1, 2020 Board Meeting.
In response to Director Reed, Ms. Carrie Guarino stated that CVWD has discontinued our delinquent account shut-off process and waived late fees during this time. This has been reported to the Public Utilities Commission at the request of Governor Newsom although we are not regulated by them.
Mr. Jeff Ferre stated that the Governor’s Executive Order encourages water districts to waive late fees and discontinue shut off processes it does not order them to, so CVWD went above and beyond what is required by the state at this time.
CONSENT CALENDAR CONSENT A) Approve Minutes of the March 10, 2020 Regular Board Meeting. CALENDAR B) Approve Minutes of the March 11, 2020 Special Board Meeting. C) Approve Board Calendar of Events. PASSED 5-0 D) Approve Cash & Investment Report for month ending February 29, 2020.
E) Receive and File Mid-Year Financial Results Report for the six month period ended December 31, 2019. F) Receive and File Monthly Financial Results Report for month ending January 31, 2020. G) Approve Cash Disbursements for month ending February 29, 2020. H) Receive and File March 2020 Government & Public Affairs Report.
Minutes – Regular Board Meeting of March 24, 2020 Page 3 of 5
I) Adopt Resolution No. 2020-3-4 amending Administrative Policy No. 2.7, Social Media. J) Approve a two-year extension of the audit services contract with Davis Farr, LLP.
On a motion by Vice President Reed, and seconded by Director Gibboney to approve Consent Calendar Items as submitted by Roll Call Vote: Ayes: Curatalo, Reed, Cetina, Gibboney, Kenley Noes: None Abstain: None Passed 5-0.
LOCAL EMERGENCY DECLARATION LOCAL EMERGENCY Mr. John Bosler presented the proposed local emergency declaration. The Board is DECLARATION asked to adopt three resolutions that will streamline the District’s response to the COVID-19 state of emergency. He highlighted the precautions the District has RESOLUTION NOS. 2020-3-5, 2020-3-6, already taken to protect employees and customers such as closing the campus to AND 2020-3-7 outside visitors and guests, allowing those staff members who can to work from home, and providing gloves and sanitizer to those who must report to the office. PASSED 5-0 Ms. Carrie Guarino provided information on the three actions staff is asking the Board to take tonight: 1) declare a local emergency allowing the District to work with the Office of Emergency Services (OES) to respond to this crisis, 2) assign the districts’ designated agents as required by EOS, and 3) adopt federal procurement procedures to supplement the District’s current purchasing procedures to ensure better chance of reimbursement through the federal government after the emergency.
Discussion ensued between the Board, staff and legal counsel regarding federal reimbursements, local versus federal government orders, wholesale water agency rates, and the effects this emergency may have on the District’s financials.
On a motion by Director Cetina, and seconded by Director Kenley to adopt Resolution No. 2020-3-5 declaring a local emergency and ratifying and authorizing actions by the General Manager/CEO to respond to the COVID-19 State of Emergency as submitted by Roll Call Vote: Ayes: Curatalo, Reed, Cetina, Gibboney, Kenley Noes: None Abstain: None Passed 5-0.
Minutes – Regular Board Meeting of March 24, 2020 Page 4 of 5
On a motion by Director Kenley, and seconded by Director Gibboney to adopt Resolution No. 2020-3-6 assigning the District’s Designated Agents for all matters pertaining to state disaster assistance as submitted by Roll Call Vote: Ayes: Curatalo, Reed, Cetina, Gibboney, Kenley Noes: None Abstain: None Passed 5-0.
On a motion by Vice President Reed, and seconded by Director Cetina to adopt Resolution No. 2020-3-7 adopting Federal Procurement Procedures as submitted by Roll Call Vote: Ayes: Curatalo, Reed, Cetina, Gibboney, Kenley Noes: None Abstain: None Passed 5-0.
BOARD COMMITTEE REPORT BOARD COMMITTEE A) March 3, 2020 Engineering Committee REPORTS Vice President Reed reported the notes accurately reflect what occurred at the meeting. B) March 9, 2020 Government & Public Affairs Committee Director Cetina reported the notes accurately reflect what occurred at the meeting. C) March 11, 2020 Finance Committee Vice President Reed reported the notes accurately reflect what occurred at the meeting.
BOARD MEMBER REPORTS BOARD MEMBER Director Gibboney REPORTS Commended staff for their efforts during the emergency. Even under these unprecedented circumstances it is amazing how much we are able to complete without being physically present. Water is critical and our response is a highlight of how well prepared we are as a district. Thank you to staff for doing such a great job under these circumstances. Director Cetina Echoed Director Gibboney’s comments regarding staff’s dedication to their duties and the District and for continuing to provide quality water service to the community. Vice President Reed Echoed Director Gibboney and Cetina’s sentiments. These are different times we are facing; thank you to staff for your diligence in providing this service to our community. Thank you to the community for the patience and understanding during this time. Minutes – Regular Board Meeting of March 24, 2020 Page 5 of 5
Director Kenley Thanked staff for the phenomenal job with adjusting to the circumstances. It the great to be able to tell our customers that they do not have to worry about clean water and a service they can rely on. Attended the ACWA Legislative Symposium March 11-12, 2020 with Vice President Reed, Director Cetina, Director Gibboney and staff. Thank you to staff for their diligent efforts while there and connecting the Board with legislators and key players in Sacramento while we were there. President Curatalo Thanked management and staff on behalf of the entire Board. The extra communication between the District, the city and our regional partners, and the effort to help each other in these times is inspiring. An emergency like this moves our previous philosophical conversations about our rates and reserve funds to the more physical realm. We are blessed with great supplies and assets, but the thing that is most vulnerable during something like this is our staff and the health of our staff. Great job by our General Manager, John, and his management team to take action to modify staff schedules and keep them healthy and safe.
ADJOURNMENT ADJOURNED There being no further business to come before the Board, President Curatalo AT 6:53 p.m. adjourned the meeting at 6:53 p.m. in honor of all the health care workers, firefighters, police officers and anyone on the front line treating those in need.
______John Bosler Secretary/General Manager ATTEST:
______James V. Curatalo, Jr. President
.! .! Cucamonga Valley ® ~ ater District
Service Beyond Expectation BOARD OF DIRECTORS CALENDAR OF EVENTS
DATE OF EVENT DETAILS CURATALO CETINA GIBBONEY KENLEY REED PageBOSLER* 1 of 3 EVENT (Last Revised 04- 09-20) 2020 April 16 San Gabriel Valley Water Forum Yes San Gabriel, CA Appr POSTPONED Feb 25
April 20 ASBCSD Membership Meeting Yes TBD Appr CANCELED Feb 25
April 25 CVWD Water Savvy Garden Tour Rancho Cucamonga, CA CANCELED
April 29 RCCC Board Meeting Yes Rancho Cucamonga, CA Appr Feb 25
April 29 Chino Basin Water Bank Board Meeting Yes Yes TBD Appr Appr Mar 10 Mar 10
May 5-8 ACWA Spring Conference Yes Yes Yes Yes Yes Yes Monterey, CA POSTPONED TO JULY 28-31
May 7 Meeting with JoAnn Simmons- WOL Yes Conference Call Appr Mar 24
* For scheduling and Board information purposes only (Please note all Committee and Board Meetings are not listed on the Calendar of Events)
.! .! Cucamonga Valley ® ~ ater District
Service Beyond Expectation BOARD OF DIRECTORS CALENDAR OF EVENTS
Page 2 of 3 (Last Revised 04-09-20) DATE OF EVENT DETAILS CURATALO CETINA GIBBONEY KENLEY REED BOSLER* EVENT 2020 May 7 WRI Advisory Board Meeting Yes San Bernardino, CA Appr Mar 24
May 11 CVWD Poster Contest Ceremony Rancho Cucamonga, CA POSTPONED
May 18 ASBCSD Membership Meeting Yes TBD Appr Mar 24
May 19-20 CSDA Special Districts Legislative Days Sacramento, CA POSTPONED
May 27 RCCC Board Meeting Yes Rancho Cucamonga, CA Appr Mar 24
* For scheduling and Board information purposes only (Please note all Committee and Board Meetings are not listed on the Calendar of Events)
.! .! Cucamonga Valley ® ~ ater District
Service Beyond Expectation BOARD OF DIRECTORS CALENDAR OF EVENTS
Page 3 of 3 (Last Revised 04-09-20) POST EVENT APPROVAL (BOARD CALENDAR OF EVENTS) DATE OF EVENT DETAILS CURATALO CETINA GIBBONEY KENLEY REED BOSLER* EVENT 2020 April 8 ACWA Energy Committee Webinar Yes Webinar
UPCOMING DISTRICT & COMMUNITY EVENTS 05/25/20 Office Closed for Memorial Day 05/11/20 CVWD Poster Contest Awards Ceremony POSTPONED 07/03/20 Office Closed for Independence Day 07/28 to 07/31/20 ACWA Spring Conference in Monterey 09/07/20 Office Closed for Labor Day 11/26 to 11/27/20 Office Closed for Thanksgiving Holiday 12/24 to 12/25/20 Office Closed for Christmas Holiday
* For scheduling and Board information purposes only (Please note all Committee and Board Meetings are not listed on the Calendar of Events) CUCAMONGA VALLEY WATER DISTRICT FEBRUARY 2020 MONTHLY WATER PRODUCTION REPORT
Cucamonga Valley Water District 10440 Ashford Street Rancho Cucamonga, CA 91730
Prepared by Praseetha Krishnan and Mike Maestas TABLE OF CONTENTS
MONTHLY WATER PRODUCTION BY SOURCE SUMMARY ………………………. 1
MONTHLY WATER PRODUCTION BY SOURCE …………………………………… 2
IMPORTED WATER PRODUCTION ………………………………………………… 3
CUCAMONGA BASIN WELL PRODUCTION ……………………………………… 4
CHINO BASIN WELL PRODUCTION ………………………………………………. 5
CANYON WATER PRODUCTION …………………………………………………. 6
RECYCLED WATER PRODUCTION ………………………………………………… 7
RAINFALL SUMMARY ……………………………………………………………… 8
POWER GENERATION SUMMARY ………………………………………………… 9 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
WATER PRODUCTION BY SOURCE FOR FEBRUARY 2020 Imported Water Chino Basin 951.1 AF Groundwater 29.4% 1,388.7 AF 43.0%
Recycled Water 65.1 AF 2.0% Cucamonga Basin Interconnection Groundwater 0.0 AF 287.9 AF Canyon Water MONTH PRODUCTION 0.0% 8.9% 539.8 AF 3,232.6 AF 16.7%
12 MONTH WATER PRODUCTION BY SOURCE ENDING FEBRUARY 2020
Imported Water Chino Basin Groundwater 19,057.6 AF 17,807.3 AF 41.6% 38.9%
Recycled Water 1,016.5 AF 2.2%
Interconnection Cucamonga Basin 46.1 AF Groundwater 0.1% Canyon Water 5,543.9 AF 2,343.1 AF 12.1% 5.1% 12-MO PRODUCTION 45,814.4 AF
1 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
MONTHLY WATER PRODUCTION BY SOURCE
10,000 50
9,000 45
8,000 40
7,000 35
6,000 5,393 30 5,249 - 4,872
~
...... 4,532 5,000 - 4,324 ·------25
3,818 / ,,.,,,,,, ' --' ~ '-. 3,607 3,395 --- - 4,000 - . - 20 3,233 ~ Rainfall (in) ~ !;:~ 2,977
Production (AF) Production ~~ 3,000 ~/ """"-- ~ -~\_ - 2,271 15 2,144 ... ~ ~-· 1,614 ,./ ~/ 2,000 - - 10 ~~ -- / ~ 1,000 -- I I 5 ~ .... I"-.. 'I I I ~ - - I/ • I " I 0 T ~ T 0 --- T T - Jul 2019 Jul Jun 2019 Jun Jan 2020 Jan Oct 2019 Oct Dec 2019 Feb 2020 Feb 2019 Apr 2019 Sep 2019 Sep Aug 2019 Aug Nov 2019 Nov Mar 2019 Mar May 2019 May Month
Imported Water Groundwater Canyon Water Inter-connection -Recycled Water -Total Production -2013 Production -Rainfall Water Production (AF) Previous Year Source Feb 2020 12-mo YTD FYTD Feb 2019 Groundwater Chino Basin Wells 1,388.690 17,807.260 2,483.300 16,170.420 1,369.220 Cucamonga Basin Wells 287.910 2,343.060 507.260 1,593.340 213.240 Subtotal 1,676.600 20,150.320 2,990.560 17,763.760 1,582.460
Canyon Water Cucamonga Canyon (AHBWTP) 151.544 1,504.165 282.157 884.724 22.402 Deer Canyon (Res 8B) 0.000 0.000 0.000 0.000 0.000 Day & East Canyon (LWMWTP) 388.280 4,039.727 951.420 2,530.360 0.000 Subtotal 539.824 5,543.892 1,233.577 3,415.084 22.402
Imported Water CB7 (RNWTP) 0.000 0.000 0.000 0.000 0.000 CB16 (LWMWTP) 951.055 19,057.574 1,873.115 10,250.268 0.000 Subtotal 951.055 19,057.574 1,873.115 10,250.268 0.000
Interconnection (purchases/sales) 0.000 46.120 0.000 0.000 0.000 Recycled Water 65.100 1,016.505 112.730 704.420 9.380 Total Production 3,232.579 45,814.411 6,209.982 32,133.532 1,614.242 Total Potable Production 3,167.479 44,797.906 6,097.252 31,429.112 1,604.862
Rainfall (in) 0.53 21.99 0.97 14.52 16.63
2 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
IMPORTED WATER PRODUCTION
40,000 40,000
35,000 35,000
30,000 30,000
25,000 25,000
20,000 20,000
15,000 15,000 Production (AF)
10,000 10,000
5,000 5,000 1,873 922
0 ---- iii 0 Jul 2020 Jun 2020 Jun Jan 2020 Jan Oct 2020 Feb 2020 Feb 2020 Apr Dec 2020 Dec Sep 2020 Sep Aug 2020 Aug Nov 2020 Nov Mar 2020 May 2020 May Month -Monthly Production Cumulative Production Tier 1 Limit (28,368.500 AF) Water Production (AF) Previous Year Imported Water Feb 2020 12-mo YTD FYTD Feb 2019 CB7 (RNWTP) 0.000 0.000 0.000 0.000 0.000 CB16 (LWMWTP) 951.055 19,057.574 1,873.115 10,250.268 0.000 Total Production 951.055 19,057.574 1,873.115 10,250.268 0.000 note: MWD Tier calculation is based on calendar year which begins on January 1st
3 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
CUCAMONGA BASIN WELL WATER PRODUCTION
350
300 288 258
250 219 213 187 186 185 178 175 175 200 175 161 156 150 Production (AF) Production 100
50
0 Jul 2019 Jul Jun 2019 Jan 2020 Oct 2019 Feb 2019 2019 Apr Dec 2019 Feb 2020 Sep 2019 Sep Aug 2019 Aug Nov 2019 Mar 2019 Mar May 2019 Month
Well Field 2A Production Well Field 3 Production -Well Field 3A Production ~- Cucamonga Basin Production Well Water Production (AF) Static Water Depth (ft) Well Address Field Feb 2020 12-mo YTD FYTD Feb 2020 3-yr Avg 8 8587 Baseline Road 2A 0.000 0.000 0.000 0.000 -226 -242 10 7473 Alta Cuesta Drive 2A 0.000 0.000 0.000 0.000 -219 -239 11 8358 Red Hill Country Club D 2A -197 -213 12 8553 Baseline Road 2A 0.000 0.000 0.000 0.000 -243 -268 13 9598 Banyan Street 3 51.620 654.370 107.800 446.420 -434 -433 15 6497 Amethyst Avenue 3 0.000 0.000 0.000 0.000 -366 -370 16 6411 Sapphire Street 3A 0.000 0.000 0.000 0.000 -455 -460 17 6410 Hellman Avenue 3 103.140 139.170 139.170 139.170 -393 -386 19 8268 19th Street 3A 1.170 31.950 1.170 1.410 -384 -410 20 8475 La Grande Street 2A 0.000 0.000 0.000 0.000 NA NA 21 8311 19th Street 3A 0.000 0.000 0.000 0.000 NA NA 22 7322 Alta Cuesta Drive 2A 0.000 0.000 0.000 0.000 NA NA 23 6611 Amethyst Avenue 3 0.000 0.000 0.000 0.000 -315 -325 24 8248 19th Street 3A 16.270 99.230 16.750 19.820 NA NA 26 6191 Amethyst Avenue 3 0.040 0.580 0.080 0.320 NA -419 31 9511 Highland Avenue 3 115.670 1,417.760 242.290 986.200 -356 -358 33 6605 Hellman Avenue 3 0.000 0.000 0.000 0.000 -347 -353 34 1799 Eastgate Avenue 3A 0.000 0.000 0.000 0.000 -325 -353 Total Production/Average Depth 287.910 2,343.060 507.260 1,593.340 -328 -345 Well Field 2A 0.000 0.000 0.000 0.000 -221 -241 Well Field 3A 17.440 131.180 17.920 21.230 -388 -408 Well Field 3 270.470 2,211.880 489.340 1,572.110 -369 -378
4 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
CHINO BASIN WELL WATER PRODUCTION
3,500 2,922
3,000 2,861 2,695 2,421 2,500 2,128
2,000 1,389 1,500 1,369 1,095 Production (AF) 956
1,000 659 524 500 131 26 0 Jul 2019 Jun 2019 Jan 2020 Oct 2019 Oct Feb 2019 Apr 2019 Dec 2019 Feb 2020 Sep 2019 Aug 2019 Nov 2019 Mar 2019 May 2019 Month -Well Field 1 Production -Well Field 1B Production -Well Field 1C Production Chino Basin Production Well Water Production (AF) Static Water Depth (ft) Well Address Field Feb 2020 12-mo YTD FYTD Feb 2020 3-yr Avg 1 9745 7th Street 1 2.050 724.110 2.190 723.310 -458 -445 3 10085 6th Street 1 0.350 773.690 18.940 699.210 -436 -429 4 9029 Archibald Avenue 1 0.160 75.540 0.790 72.290 -464 -458 5 9085 Hermosa Avenue 1 204.940 2,210.800 464.650 2,028.430 -462 -451 30 9029 Archibald Avenue 1 0.600 1,578.350 3.440 1,517.860 NA -456 38 9029 Archibald Avenue 1 155.740 1,301.740 207.570 1,288.150 -460 -457 39 7420 East Avenue 1C 116.250 2,024.250 154.820 1,773.930 -591 -581 40 7420 East Avenue 1C 0.160 917.930 0.280 870.000 -594 -582 41 7th & Cleveland 1B 237.700 2,043.530 406.380 2,043.320 -462 -454 42 7th & Cleveland 1B 105.400 2,394.910 294.720 2,068.160 -469 -457 43 13226 Foothill Boulevard 1C 285.660 962.090 427.860 716.740 -508 -504 46 13226 Foothill Boulevard 1B 279.680 2,800.320 501.660 2,369.020 -459 -445 Total Production/Average Depth 1,388.690 17,807.260 2,483.300 16,170.420 -488 -477 Well Field 1 363.840 6,664.230 697.580 6,329.250 -456 -449 Well Field 1B 622.780 7,238.760 1,202.760 6,480.500 -463 -452 Well Field 1C 396.090 5,742.500 656.760 5,012.950 -548 -536
5 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
CANYON WATER PRODUCTION
800 30 730 694 700 612 600 540 525 20 500 469 429
400 378 317 309 296
300 Rainfall (in) 245 Production (AF) 10 200
100 22
0 0 Jul 2019 Jun 2019 Jun Jan 2020 Jan Oct 2019 Feb 2019 Feb 2019 Apr 2019 Dec 2020 Feb Sep 2019 Sep Nov 2019 Nov Aug 2019 Aug Mar 2019 May 2019 May Month -Day & East Canyon -Deer Canyon -Cucamonga Canyon Total Canyon Production Rainfall Water Production (AF) Previous Year Source Feb 2020 12-mo YTD FYTD Feb 2019 Cucamonga Canyon (AHBWTP) 151.544 1,504.165 282.157 884.724 22.402 Deer Canyon (Res 8B) 0.000 0.000 0.000 0.000 0.000 Day & East Canyon (LWMWTP) 388.280 4,039.727 951.420 2,530.360 0.000 Total Production 539.824 5,543.892 1,233.577 3,415.084 22.402
Rainfall (in) 0.5 22.0 1.0 14.5 16.6
6 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
RECYCLED WATER PRODUCTION
300
250
200 153 150 131 124 113 99
Production (AF) 100 82 79 70 65
50 48 30 22 9 0 Jul 2019 Jun 2019 Jun Jan 2020 Jan Oct 2019 Feb 2019 Feb 2019 Apr 2019 Dec 2020 Feb Sep 2019 Sep Nov 2019 Nov Aug 2019 Aug Mar 2019 May 2019 May Month • Recycled Water
Water Production (AF) Previous Year Source Feb 2020 12-mo YTD FYTD Feb 2019 Recycled Water 65.100 1,016.505 112.730 704.420 9.380
7 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
RAINFALL SUMMARY
25.00 21.00
20.00
15.00 12.25 10.74 10.00 Rainfall (in) 6.67 6.23 4.29 4.17
5.00 3.84 2.57 2.00 1.45 1.05 0.51 0.38 0.00 0.05 0.03 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Jul 2019 Jun 2019 Jun Jan 2020 Jan Oct 2019 Feb 2019 Feb 2019 Apr 2019 Dec 2020 Feb Sep 2019 Sep Nov 2019 Nov Aug 2019 Aug Mar 2019 May 2019 May Month •Campus •Res 8B
Rainfall (in) Previous Year Rainfall Station Feb 2020 12-mo YTD FYTD Feb 2019 District Office 0.00 14.52 0.38 10.45 12.25 Deer Canyon (Res 8B) 1.05 29.46 1.56 18.59 21.00 Average Rainfall 0.53 21.99 0.97 14.52 16.63
8 CUCAMONGA VALLEY WATER DISTRICT MONTHLY WATER PRODUCTION REPORT FOR FEBRUARY 2020
POWER GENERATION SUMMARY
50,000
40,000 35,051 31,046 30,930 - 30,547 29,233 28,710 1t------:= c----·-----1- 1-----r-\-- --l- - - 28,359 ------_, ,, ,,_ 27,543 30,000 ___ __27,529 - - - 21,930 18,636 20,000 ,- 18,164 - - r----'' ---,·---,--I------16,747 Power Generation (KWHr) 10,000
0 Jul 2019 Jun 2019 Jun Jan 2020 Jan Oct 2019 Feb 2019 Feb 2019 Apr 2019 Dec 2020 Feb Sep 2019 Sep Nov 2019 Nov Aug 2019 Aug Mar 2019 May 2019 May Month •Power Generation
Power Generation (KWHr) Previous Year Source Feb 2020 12-mo YTD FYTD Feb 2019 Power Generation 27,529 326,261 49,459 208,008 18,164
9 .! .! Cucamonga Valley® ~ Water District
Service Beyond Expectation STAFF REPORT Date: April 14, 2020 To: Board of Directors From: John Bosler, General Manager/CEO Agenda Title: Adopting Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19.
Purpose The Board of Directors is requested to consider adopting Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19.
Background/Analysis On March 19, 2020, Governor Gavin Newsom issued a stay at home order to protect the health and well-being of all Californians and to establish consistency across the state in order to slow the spread of COVID-19.
It is in times like these that our community needs our services the most. The District is adhering to the recommendations of the Centers for Disease Control (CDC) and the San Bernardino County Department of Public Health (DPH) regarding preventative measures including social distancing, quarantines, and curtailment of non-essential district functions. The District will continue to adjust as the recommendations from these agencies change.
The purpose of this policy is to recognize that the novel coronavirus, also known as COVID- 19, has impacted San Bernardino County and the City of Rancho Cucamonga locally. Our employees are at the forefront of our concern as we work to adapt quickly to this emerging public health threat and navigate new business practices in order to continue to serve our community to the best of our abilities.
Given the District’s rapidly evolving response to the COVID-19 pandemic, this temporary telecommuting policy is meant to facilitate telecommuting for employees where possible. The General Manager/CEO has directed managers and directors to prioritize telecommuting and other alternate work schedules in order to reduce the amount of work performed on-site at District facilities during this timeframe, where possible.
The overall goal is to keep our employees and community safe and healthy while enabling much of our mission-related operations to continue.
Fiscal Impact There is no fiscal impact associated with adopting Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19.
April 14, 2020 Adopting Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19 Page 2
Recommendation Staff recommends that the Board of Directors adopt Resolution No. 2020-4-1 adopting Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19. The policy and agreement were reviewed by legal counsel on April 3, 2020.
Attachment: Resolution No. 2020-4-1 Employee Policy No 5.3, Temporary Telecommuting in Response to COVID-19.
Submitted by: Carrie Guarino, Assistant General Manager Prepared By: Roberta Perez, Human Resources Manager
RESOLUTION NO. 2020-4-1
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CUCAMONGA VALLEY WATER DISTRICT ADOPTING EMPLOYEE POLICY NO. 5.3, TEMPORARY TELECOMMUTING IN RESPONSE TO COVID-19
WHEREAS, the Cucamonga Valley Water District (“the District”) currently maintains the Cucamonga Valley Water District Employee Policy Manual (“Policy Manual”) for the benefit of its employees;
WHEREAS, District staff continually reviews the Policy Manual to ensure compliance with the law and improve operational efficiency and has done so in response to the declared local emergency involving the COVID-2019 pandemic;
WHEREAS, the General Manager/CEO believes that telecommuting will allow District employees whose job duties can be accomplished remotely to engage in social distancing to minimize the spread of the COVID-19 virus, and has developed proposed Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19 which details employee eligibility for temporary telecommuting, polices for distribution and maintenance of District equipment to teleworkers, procedures for ensuring confidentiality of District information and safety of telecommuting employees and procedures for implementation;
WHEREAS, the proposed Employee Policy No. 5.3, Temporary Telecommuting in Response to COVID-19 has been submitted to the Board of Directors of the Cucamonga Valley Water District (“Board of Directors”) for consideration and action;
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Directors that the District hereby adopts Employee Policy No. 5.3, Temporary Telecommuting in Response COVID-19, and the District’s Employee Policy Manual is amended to include Employee Policy No. 5.3.
APPROVED, ADOPTED, AND SIGNED this 14th day of April 2020.
CUCAMONGA VALLEY WATER DISTRICT
______James V. Curatalo, Jr. President, Board of Directors
ATTEST:
______John A. Bosler Secretary, Board of Directors i!~~camonga Valley~ EMPLOYEE POLICY MANUAL ~ District Service Beyond EJ POLICY NO. 5.3 APPROVAL DATE Temporary Telecommuting in xx/xx/xxxx Response to COVID-19 EFFECTIVE DATE xx/xx/xxxx PURPOSE The purpose of the policy is to establish procedures for District employees that requested or are required to participate in telecommuting as part of the District’s response to the COVID-19 national crisis. POLICY This policy is temporary and will remain in effect until the General Manager/CEO discontinues it, or it is no longer required. Telecommuting may be appropriate for some employees and jobs, but not for all. Telecommuting is a privilege, not a right or a District benefit, and it does not change the terms and conditions of employment with the District. Participation in telecommuting during the COVID-19 pandemic must be mutually agreed to by the employee and their department supervisor, manager, and or director. The employee’s position must be identified as telecommuting capable. The District may require an employee to telecommute in order to reduce the risk of spreading COVID-19 and or any communicable illness at the worksite. Incidents such as these will be determined on a case-by-case basis as worksite conditions and health status of an employee warrants. ELIGIBILITY In order to determine if an employee is eligible to telecommute, the employee’s department supervisor, manager, or director will determine if the essential functions of the employee’s positions are successfully achievable through telecommuting. Exceptions may be made to facilitate emergency situations under the pandemic event as determined by the department supervisor, manager, or director. No employee engaged in telecommuting will be allowed to conduct face-to-face business on behalf of the District in their home. The employee must be accessible to all District staff via telephone or email during their scheduled shift. Time Worked. Employees will be required to continue using the Exec-U-Time program, where technology is available, to fill out their pay period ending timesheet or submit their hours worked to their supervisor or manager by Monday following the end of the pay period. Tax and other legal implications. The employee must determine any tax or legal implications under IRS, state and local government laws, and or restrictions of working out of a home-based office. Responsibility for fulfilling all obligations in this area rests solely with the employee. Page 1 of 3 EMPLOYEE POLICY MANUAL POLICY NO. 5.3, TEMPORARY TELECOMMUTING IN RESPONSE TO COVID-19 EQUIPMENT The District will provide specific equipment, tools and technology for the employee to perform their essential duties at the telework site. This may include computer hardware, computer software, phone lines, email, voicemail, connectivity to host applications, and other applicable equipment as deemed necessary, subject to supervisor, manager, and or department director approval. The employee is responsible for ensuring that all such District-owned items are properly used and maintained, in accordance with District policies. However, the District will provide for repairs to District equipment. Office supplies will be provided by the District as needed. Out-of-pocket expenses for other supplies will not be reimbursed unless a prior approval is confirmed by the department supervisor or manager. The use of equipment, software, or data supplies when supplied by the District for use at the remote work location is limited to authorized personnel and for purposes relating to District work. CONFIDENTIALITY AND SECURITY Telecommuting employees must abide by all HIPAA, Privacy, Confidentiality, and Security laws, regulations, and policies (Federal, State and Agency), and perform their duties in a manner that will ensure the protection of all confidential information. All official District records, files and documents must be protected from unauthorized disclosure or damage and returned safely to the office. This includes taking all measures necessary to avoid cybersecurity threats. SAFETY Telecommuting employees shall maintain their workspace in a safe condition, free from hazards and other dangers to the employee and equipment. During work hours and while performing work functions in the designated workspace, teleworkers are covered by the District’s worker’s compensation insurance. PROCEDURES: 1. All department supervisors, managers or director will notify their staff if they are or are not eligible to work remotely. 2. All staff requested or required to work remotely will sign the Temporary Telecommuting Agreement. 3. Department supervisors or managers will work with the Information Technology Division to acquire the equipment and software needed. 4. Department supervisors or managers will provide telecommuting staff with expectations and responsibilities to be completed during the telecommuting work time. 5. Staff may be required to check in with their supervisors or managers via phone, text, tele- conference, or video conference while telecommuting. Telecommuting employees who are not exempt from the overtime requirements of the Fair Labor Standards Act will be required to record all hours worked accurately. Hours worked in excess of Page 2 of 3 EMPLOYEE POLICY MANUAL POLICY NO. 5.3, TEMPORARY TELECOMMUTING IN RESPONSE TO COVID-19 those scheduled per day, and per workweek require the advance approval of the employee’s supervisor/manager. Failure to comply with this requirement may result in the immediate termination of the telecommuting agreement. FORMS Exhibit A – Temporary Telecommuting Agreement POLICY ADOPTION/REVISION DATES 04/14/2020 (Resolution No. 2020-4-1) Page 3 of 3 Cucamonga Valley Water District TEMPORARY TELECOMMUTING AGREEMENT During the declared local emergency involving the COVID-19 pandemic, this Temporary Telecommuting Agreement (Agreement) enables participation in telecommuting in order to accomplish recommended social distancing to minimize the spread of the virus. Eligible employees under this Agreement are full-time regular employees, including part-time or probationary employees, whose work responsibilities can be effectively accomplished off-site. Employees allowed to telecommute from home or off-site, for partial or all of their employment, remain subject to the terms and conditions of employment outlined in the Employee Policy Manual. In addition, to their existing obligations and responsibilities, telecommuters agree to the following: 1. Agree to accurately record and submit the hours worked while telecommuting and accurate accounting of what you worked on. 2. Understand that this Agreement is a matter of management discretion and does not change the terms and conditions of employment and does not constitute an approval of telecommuting as a universal employee benefit during or after a state of emergency. 3. Agree to be available to work with colleagues and customers via email and phone during established telecommuting hours and agree to participate in scheduled meetings via conference call or some other means. 4. Agree to work productively without onsite supervision, check and respond to voicemail and email promptly, and upholding regular standards/expectations for responsiveness. 5. Acknowledge that the department supervisor, manager, and or department director retains the right to modify my schedule and require my attendance at work to accommodate business needs. 6. Agree not to work overtime without prior approval from my supervisor, manager, and or director. 7. Understand that the policies and procedures relating to legal compliance, safety, and ethics obligations remain in full force and effect while off-site. 8. Be responsible for any District issued equipment used off-site. 9. Agree to comply with tax laws, and understand that the District is not responsible for substantiating any claim of tax deductions for operating a home office. Page 1 of 2 TEMPORARY TELECOMMUTING AGREEMENT 10. Maintain your work files in a safe and secure environment. Any confidential materials or proprietary information should be securely maintained and or appropriately stored. 11. Understand that any injuries that have occurred at home or off-site are covered by the District’s worker’s compensation insurance coverage. The reporting requirements for a telecommuter regarding a workplace injury are the same as if the employee worked on District premises. EMPLOYEE AGREEMENT: Employee Name: Employee Signature: Date: Telework Site Address: Telework Contact Phone Number: DEPARTMENT APPROVAL Department Supervisor, Manager, or Director Department Supervisor Signature: Date: Name: Please return a copy of the signed form to the Human Resources Department Page 2 of 2 ! ! Cucamonga Valley@ ~~ Water District Service Beyond Expectation STAFF REPORT Date: April 14, 2020 To: Board of Directors From: John Bosler, General Manager/CEO Agenda Title: Agreement Further Modifying Provisions of Fontana Union Water Company Settlement Agreement Purpose The Board of Directors of the Cucamonga Valley Water District is being asked to consider and approve an Agreement Further Modifying Provisions of the [Fontana Union Water Company (FUWC)] Settlement Agreement with Respect to the Sale of Water by Cucamonga Valley Water District (CVWD) to San Gabriel Valley Water Company (SGVWC) and other modifications. Background/Analysis CVWD became a party to and shareholder of Fontana Union Water Company (FUWC) in 1992 after entering into a Settlement Agreement by and Among Fontana Union Water Company, Kaiser Steel Resources, Inc., San Gabriel Valley Water Company and Cucamonga County Water District [now CVWD] (this agreement also known as the “1992 Settlement Agreement”). Over time CVWD has acquired shares and is now the largest shareholder at 57.61%, and SGVWC is the second largest shareholder at 40.40%, and with the remaining shares owned by other minor shareholders. FUWC holds water rights in the region, including in Chino Basin, Rialto Basin, Lytle Creek and others. The annual production or water held from FUWC supplies is made available to the shareholders by way of actual deliveries, water held in storage (Chino Basin only) or sold amongst the parties. SGVWC (by their subsidiary Fontana Water Company or FWC) often produces and takes delivery of FUWC supplies in excess of its shares, which results in a sale from CVWD to SGVWC of available useable water. Over time there have been modifications to the 1992 Settlement Agreement to recognize certain changes. In the recent past there have been other changes that affect FUWC water rights or how the parties do business. The parties have agreed in principle to key terms modifying the 1992 Settlement Agreement as follows: 1. FUWC will recognize effective losses to Chino Basin rights associated with Desalter Replenishment Obligation (DRO) and 2015 Safe Yield (SY) Reset, which was a recent changed condition that was concluded in 2019 by orders of the California Superior Court of San Bernardino County. The order allowed Chino Basin Watermaster to retroactively reassess and reconcile Assessment Years 2015 through 2019. The affect on FUWC resulted in a recalculation of available useable that would favor CVWD in sales to SGVWC. 2. FUWC and SGVWC will recognize CVWD’s actual shares in accounting of useable water. 3. New price for the sale of available usable water sold to SGVWC to reflect current market rate, and will allow for periodic renegotiation of the rate. April 14, 2020 Modifications to Fontana Union Water Company 1992 Settlement Agreement Page 2 4. The modifications will recognize new regulations and assessments by the San Bernardino Basin Area and Rialto Basin Groundwater Council Framework Agreement that affect FUWC rights and production activities in Rialto Basin and No-Man’s Land Basin. BB&K, CVWD’s legal counsel, provided advice and comments on the Agreement Modifications. Alignment with Strategic Goals By negotiating modifications to the 1992 settlement agreement the District is bringing equity to their rate payers and securing critical water supplies for the future. Fiscal Impact The Modifications to the Settlement Agreement as it pertains to the DRO and SY reconciliation, the District would expect a payment of approximately $1.98M. Recommendation Staff recommends that the Board of Directors approve an Agreement Further Modifying Provisions of the [Fontana Union Water Company (FUWC)] Settlement Agreement with Respect to the Sale of Water by Cucamonga Valley Water District (CVWD) to San Gabriel Valley Water Company (SGVWC) and other modifications. Attachments Attachment 1: Agreement Further Modifying Provisions of Settlement Agreement with Respect to Sale of Water by Cucamonga County Valley Water to San Gabriel Valley Water Company Prepared and Submitted By: Eduardo Espinoza, Director of Engineering AGREEMENT FURTHER MODIFYING PROVISIONS OF SETTLEMENT AGREEMENT WITH RESPECT TO SALE OF WATER BY CUCAMONGA VALLEY WATER DISTRICT TO SAN GABRIEL VALLEY WATER COMPANY THIS THIRD MODIFICATION AGREEMENT is entered into as of the ______day of April, 2020 by and between SAN GABRIEL VALLEY WATER COMPANY, a California corporation (“San Gabriel”), and CUCAMONGA VALLEY WATER DISTRICT, a public agency (“Cucamonga”). RECITALS (A) San Gabriel and Cucamonga have heretofore entered into an agreement with Kaiser Steel Resources, Inc. (“Kaiser”) and Fontana Union Water Company (“Fontana Union”) entitled “SETTLEMENT AGREEMENT BY AND AMONG FONTANA UNION WATER COMPANY, KAISER STEEL RESOURCES, INC., SAN GABRIEL VALLEY WATER COMPANY AND CUCAMONGA COUNTY WATER DISTRICT,” dated February 7, 1992 (the “1992 Settlement Agreement”), whereby the parties thereto settled certain claims and causes of action among them and provided for other matters. The Settlement Agreement was approved by the United States Bankruptcy Court, Central District of California, in the matter of “In Re Fontana Union Water Company, Case No. SB 90‐02635‐MG,” by an order dated February 24, 1992. (B) San Gabriel and Cucamonga have also entered into an agreement entitled “AGREEMENT BETWEEN SAN GABRIEL VALLEY WATER COMPANY AND CUCAMONGA COUNTY WATER DISTRICT MODIFYING PROVISIONS OF SETTLEMENT AGREEMENT” dated as of January 14, 1997 (the “1997 Agreement”), whereby, among other matters, certain sections of the Settlement Agreement were amended and the provisions of subsection (a) and subsection (b) of Section 13 of the Settlement Agreement were modified to extend the period during which Cucamonga shall sell to San Gabriel, and San Gabriel shall purchase from Cucamonga, certain water which is identified therein (the “Initial Period”) until December 31, 1999. (C) San Gabriel and Cucamonga have also entered into an agreement entitled “AGREEMENT FURTHER MODIFYING PROVISIONS OF SETTLEMENT AGREEMENT WITH RESPECT TO SALE OF WATER BY CUCAMONGA COUNTY WATER DISTRICT TO SAN GABRIEL VALLEY WATER COMPANY” dated as of March Page ‐ 1 ‐ 10, 1999 (the “1999 Agreement”), whereby, among other matters, certain sections of the Settlement Agreement were amended and the provisions of subsection (a) and subsection (b) of Section 13 of the Settlement Agreement were modified to extend the period during which Cucamonga shall sell to San Gabriel, and San Gabriel shall purchase from Cucamonga, certain water which is identified therein. (D) By Resolution No. 2003‐10‐8, which was adopted October 28th 2003, the Cucamonga County Water District officially changed its name to the Cucamonga Valley Water District (also “Cucamonga”), which shall be used for purposes of this Modification Agreement and any subsequent modification. NOW, THEREFORE, in consideration of the preceding recitals and the mutual covenants hereinafter contained, the parties agree as follows: Cucamonga and San Gabriel agree that the following matters will be governed by the 1992 Settlement Agreement, the 1997 Agreement, and the 1999 Agreement, except as set forth in this Third Modification Agreement: 1. Determination of Available Usable Water; 2. Allocation of Available Usable Water between all shareholders of Fontana Union; 3. The quantity of and price that San Gabriel will pay Cucamonga for the portion of Cucamonga’s allocation of Available Usable Water which San Gabriel produces from Fontana Union’s non‐ Chino Basin Water Rights. 1. Determination of Available Usable Water. The amount of Fontana Union’s available useable water will be determined in accordance with the provisions of Section 13(a) of the 1992 Settlement Agreement except the amount of Fontana Union’s annual Chino Basin pumping entitlement which Fontana Union transfers to Cucamonga each year shall not include the amount of such annual pumping entitlement which Fontana Union must contribute, as determined by the Chino Basin Watermaster, to fulfill Fontana Union’s Total Desalter Replenishment Obligation (DRO) attributed to the transfer of these rights. Page ‐ 2 ‐ 2. Allocation of Available Usable Water between all Shareholders of Fontana Union. Fontana Union will allocate Available Usable Water based on each shareholder’s percentage of Fontana Union’s outstanding shares of stock as of the first business day of the first month of each calendar quarter (January, April, July, October), and pursuant to Section 14 of the 1992 Settlement Agreement, when applicable. 3. Quantity and Price of Cucamonga’s Share of Available Usable Water Sold to San Gabriel. The first five sentences of Section 13(a) of the Settlement Agreement are modified as follows: “(a) Sale to San Gabriel. Cucamonga shall sell to San Gabriel and San Gabriel shall purchase from Cucamonga at the price hereinafter specified, Cucamonga’s proportionate share of Fontana Union’s available useable water from all sources other than the Chino Basin, which shall be allocated to Cucamonga as provided in Section 11(a) hereof. The price for such water shall be an amount equal to 72‐percent of the amount which would be paid by Cucamonga to the Metropolitan Water District of Southern California for non‐interruptible, untreated water delivered by said district at Cucamonga’s water treatment plants based on the Tier One rate or rates of said district for such water which was/were applicable during the calendar quarter for which payment is being made. The price and/or percentage shall be reviewed every five years and adjusted if necessary. Cucamonga and San Gabriel shall engage in good faith negotiations to reach an agreement on the adjustment of the price and/or percentage. In the event said parties cannot reach an agreement, either Cucamonga or San Gabriel may submit the dispute to arbitration pursuant to the procedures set forth in Section 24 hereof which shall govern the resolution of said dispute.” 4. Payment of San Bernardino Basin Area and Rialto Basin Assessments. Fontana Union will pay assessments applicable to: (a) water produced or diverted by Fontana Union or San Gabriel pursuant to Fontana Union’s Lytle Creek water rights, the Replenishment and Sustainability Assessment (“SBBA Assessment”) and (b) The Rialto Basin Groundwater Council Framework Agreement. 5. The provisions of this Third Modification Agreement are effective as of January 1, 2020. Page ‐ 3 ‐ IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date first above written. SAN GABRIEL VALLEY WATER COMPANY CUCAMONGA VALLEY WATER DISTRICT By: By: President President of the Board of Directors By: Secretary Secretary of the Board of Directors Page ‐ 4 ‐ ! ! Cucamonga Valley@ ~~ Water District Service Beyond Expectation STAFF REPORT Date: April 14, 2020 To: Board of Directors From: John Bosler, General Manager/CEO Agenda Title: LAFCO Ballot Purpose The Board of Directors has been asked to vote for one Regular Special District Member of the Local Agency Formation Commission (LAFCO) for San Bernardino County and cast the ballot as such. Background/Analysis The purpose of LAFCO is to encourage orderly growth, promote logical and orderly service boundaries for cities and special districts, discourage premature conversion of prime agricultural lands to urban uses, and to promote efficient and effective service delivery for cities and special districts. LAFCO has three members on the Commission that represent special districts. All three positions are elected by the independent special districts in San Bernardino County. Two positions are permanent and one position is an alternate. Kimberly Cox of Mojave Water Agency and President James Curatalo currently serve as the Regular Special District Members. Steven Farrell from Crestline Village Water District serves as the Alternate Special District Voting Member. Ms. Cox’s term will expire and she is seeking re-election. Mr. T. Milford Harrison, Board Member of the San Bernardino Valley Municipal Water District is also seeking election for this seat. Each special district may vote for one candidate as directed by their respective Board of Directors by roll call vote at a public meeting. The deadline to submit our ballot is April 27, 2020 at 5:30 p.m. The existing policy is that LAFCO commission members should represent districts located in the Valley, Mountain and Desert regions and should represent different types of special districts. The District has supported Kimberly Cox in 2004, 2008, 2012, and 2016 as the Regular Special District Member. Alignment with Strategic Goals The Board of Directors action on this item is consistent with the District’s strategic goal of engagement with regional oversight organizations whose activities impact local government. Fiscal Impact There is no fiscal impact from the Board of Directors taking action on this item. Recommendation It is recommended that the Board of Directors vote for one candidate for the Regular Special District Member of the Local Agency Formation Commission (LAFCO) for San Bernardino County by roll call vote and direct staff to cast the ballot as such. April 14, 2020 LAFCO Ballot Page 2 Attachments: Ballot for the Regular Special District Member of the LAFCO for San Bernardino County Candidate Letters and Statements Submitted by: Taya Victorino, Executive Assistant BALLOT REGULAR SPECIAL DISTRICT MEMBER OF THE LOCAL AGENCY FORMATION COMMISSION FOR SAN BERNARDINO COUNTY The ------(Name of District) hereby votes for the marked candidate as indicated below: REGULAR SPECIAL DISTRICT MEMBER OF LAFCO: KIMBERLY COX (Incumbent -- Member of the Board of Directors of the Mojave Water Agency) T. MILFORD HARRISON (Member of the Board of Directors of San Bernardino Valley Municipal Water District) I, ______, do hereby certify that at its scheduled meeting of ______, the Board of Directors voted to elect the above-marked candidate as the Regular Special District Member of the Local Agency Formation Commission for San Bernardino County, by the following vote: AYES: NOES: ABSENT: ABSTAIN: District President/Authorized Board Member Dated: ------I 3846 Confe rence Center Drive ___ • ___ AJ)plc Valley, ~ alifomia 92307 Phone (760) 946-7000 • Fax (760) 240-1642 • w,vw.mojavewater.org Mojave Water Agency March 18, 2020 Dear Special District Member: I have been honored to represent Special Districts as the Regular Member on the San Bernardino County Local Agency Formation Commission (LAFCO) for over 15 years. This is a unique area of service and it is important that special districts have a knowledgeable seat at the table. For that reason,. I would respectfully request your support to continue representing you on LAFCO. My background includes more than 15 years as an elected official on the Mojave Water Agency, more than 20 years of experience working in local government. As the General Manager of a Community Services District (CSD) that provides water, wastewater and park and recreation services, I have extensive knowledge regarding issues faced by special districts throughout the County. Attached to this letter is a copy of my resume. I have dedicated my life to public service, and it is my hope that you believe I have fairly represented you at LAFCO. Please feel free to contact me at 760-217-2221 should you have any questions regarding this letter of interest and my desire to continue to represent both large and small special districts on the Local Agency Formation Commission for San Bernardino County. Thank you for your consideration. Kimberly Cox, DPA Treasurer/Board Member Mojave Water Agency Contact Info: 760-217-2221 [email protected] KIMBERLY COX, DPA EDUCATION Doctorate, Public Administration, California Baptist University -2019 Masters, Public Administration, Cal State San Bernardino - 2004 Bachelor of Science, Business Administration, University of Phoenix - 1999 PUBLIC MOJAVE WATER AGENCY SERVICE November 2003 - Present First elected in 2003. Served in numerous board positions including president, vice-president, Watermaster chair and vice-chair. LOCAL AGENCY FORMATION COMMISSION (LAFCO) April 2004 - Present Appointed to LAFCO by special districts within San Bernardino County. LAHONTAN REGIONAL WATER QUALITY CONTROL BOARD September 2013 - Present Received three appointments from Governor Jerry Brown (2013, 2014, 2018) MEMBERSHIPS/ • California Special Districts Association (CSDA) - Current Member ACTIVITIES Participates in expert working groups including Human Resources; LAFCO; Administration; Legislation • American Public Works Association - Current Member • Association of California Water Agencies - Current Member • American Water Works Association - Current Member • California Parks and Recreation Society - Current Member • International City/County Management Association - Current Member • American Society of Public Public Administration - Current Member • Integrated Waste Management Board (2010-2013, 2016-present) - Special District Representative • Zone 4 Flood Commission, Director (2010-2013) • San Bernardino County Commission on the Status of Women (2005-2007) • Measure I Renewal Task Force (2005) • Helendale Chamber of Commerce Board (2004-2006) • California WateReuse Association Board (2003-2005) • League of California Cities Public Works Committee (2003-2005) WORK GENERAL MANAGER/HELENDALE COMMUNITY SERVICES DISTRICT EXPERIENCE February 2007 - Present Responsible for administrative activities of an organization considered a "junior city" providing many municipal-level services. Duties include budget development, contract negotiations, oversight of day-to-day service delivery including water, wastewater, solid waste management, park and recreation and street lighting. Implements/revises five-year Capital Improvement Plan . Implements vision and direction of the elected board of directors. Informs board of issues and opportunities. Interfaces with community organizations, government entities and individuals on behalf of the organization. SENIOR MANAGEMENT ANALYST- CITY OF VICTORVILLE August 2002 - February 2007 Served in the City Manager's office on special projects (2005-2007) and in Public Works Department (2002-2005) serving as acting director in the director's absence. Provided oversight for 100 staff with operating budget of over $50 million. Represented the City by attending inter-governmental meetings including the regional wastewater authority, League of California Cities Mountain Desert meetings, San Bernardino Area Governments (renamed SBCTA), and American Public Works Association High Desert Chapter, San Bernardino County Flood Control and local community groups. WATER RESOURCE SPECIALIST - CITY OF HESPERIA August 1999 - August 2002 Represented the City at various organizations such as Mojave Water Agency, Lahontan Regional Water Quality Control Board, Victor Valley Wastewater Reclamation Authority. Monitored regulatory standards, legislation and adjudicatory matters impacting the City's core functions. Developed and implemented public outreach programs with the community and schools providing education and resources. Prepared department budget and participated in inter-governmental work groups. Page I 2 Kimberly Cox, DPA i_<' . [_ ! : · ,; ~ .. ... , March 3, 2020 ' ' -" i ~ San Bernardino County Special Districts Dear Special District Agency Representatives, Thank you for the privilege of reaching out to you with regard to our Special Districts' representation on the Local Agency Formation Commission (LAFCO). I have received the support of my San Bernardino - Valley MunTcipal Water District (Valley District) Board, to submit my-name for your consideration for appointment as Regular Member representing Special Districts on the LAFCO Commission. LAFCO has a direct impact upon each of our Special Districts as well as other forms of local government. Issues are presented and actions taken which can significantly affect the operations, entitlements and futures of our Districts. Fortunately, Special Districts have the privilege of appointing two of our members to represent us on the Commission and protect our interests. In addition to my Valley District position I have for the last four years been a Member of our Association of San Bernardino County Special Districts Board (ASBCSD) representing the San Bernardino Valley Water Conservation District and for the last year, Valley District. During this period several of us on the ASBCSD Board have had a growing frustration as to why we receive so few reports from our two LAFCO Special District Commissioners, as to what is occurring each month at LAFCO and how it may affect any or all of our Special Districts. It is my opinion, and that of a number of other Special District members who have approached me regarding this concern, that our Special District LAFCO representatives should attend each of our Special District monthly membership meetings and report as to what has occurred or is being proposed at LAFCO which may affect any or all of our Districts. In addition, we feel that our representative should reach out to any Special Districts who are directly affected by any LAFCO agenda items. We feel they should also be soliciting the advice of our Members as to what positions the Association recommends on upcoming relevant agenda issues. I have an extensive background in local government and have been directly involved in several issues upon which LAFCO decisions were critical. My experience includes City, County, regional and Special District positions in the last twenty plus years. I served as a Councilmember and Mayor for the City of Loma Linda, as Executive Director for San Bernardino International Airport and as Chief of Staff for two County Supervisors. My education includes a JD degree from California Southern Law School. I thoroughly enjoy serving on a Special District Board, with our ASBCSD Association and with our State Organization, CSDA, where I serve on the Legislative Committee, as well as Election and By-Laws. Board of Directors and Officers JUNE HAYES GIL NAVARRO SUSAN LONGVILLE T. MILFORD HARRISON PAUL R. KIELHOLD HEATHER DYER Division ,1 Division 2 Division 3 Division 4 Division 5 General Manager If I am selected by our Association to serve on the LAFCO Commission, I pledge to keep Special Districts informed of LAFCO agendas and initiatives and to represent you to the best of my ability. I will solicit your input on matters affecting any of our individual members and those affecting all Districts. All of my contact information is listed below and I solicit any advice or input you might provide. I would appreciate your consideration in voting for my appointment to the LAFCO Commission. Sincerely yours, T. Milford Harrison, Board President, San Bernardino Valley Municipal Water District Cell: 909-645-1731; Email : [email protected]; Personal Mail Address: P.O. Box 966, Linda, CA 92354 ! ! Cucamonga Valley@ ~~ Water District Service Beyond Expectation STAFF REPORT Date: April 14, 2020 To: Board of Directors From: John Bosler, General Manager/CEO Agenda Title: Water Rate Adjustment Deferral Purpose The District has completed a cost of service analysis for the design of water utility rates. However, due to the restrictions imposed by the COVID-19 Emergency, staff believes that it would be inappropriate to conduct the required public hearing. Therefore, staff is requesting that the Board of Directors defer the process of adjusting water utility rates for six months, or until the COVID-19 Emergency is lifted. Background/Analysis The Board of Directors approved a series of water rate adjustments on June 9, 2015. The rate changes became effective each July 1 from 2015 through 2018. In 2019, there were no increases to the District’s meter or commodity charges. The Board of Directors also approved the MWD Surcharge Pass-Through Rate for a period of five years. One of the requirements of Proposition 218 is that increases in multi-year rates and pass-through rates may not be set more than five years into the future. Due to Metropolitan Water District (MWD) increasing the rate charged for imported water, the District has relied upon the MWD Surcharge to recover the operating costs associated with purchasing imported water. The MWD Surcharge rate is currently set at $0.29 per hcf of water used and may not be increased after July 1, 2020. MWD will be increasing the imported water rate again during the next fiscal year. If the MWD Surcharge rate was available for the District to recover the full cost of the MWD water, the rate would be increased by $0.04 per hcf. The inability of the District to increase this rate represents a financial impact of approximately $780,000 for the full fiscal year. As presented in the two Board Workshops on the proposed water rates, the District was anticipating an increase in the Fixed Meter Charge and the establishment of the IEUA Fixed Meter Surcharge rate. Since any increase in these to fixed rates will be delayed at least six months due to the COVID-19 Emergency, the expected financial impact to the District will be $1,780,000. This represents $514,000 in the CVWD Fixed Meter Charge and $1,266,000 in the IEUA Fixed Meter Surcharge. This is the financial impact for to the District for six months and assumes that the proposed rate changes will be made on January 1, 2021. The District has also proposed changes to the volumetric tiered water rates. There are too many variables in the Tiered rate structure to be able to estimate the impact of the deferral of the rate setting process. April 14, 2020 Water Rate Adjustment Deferral Page 2 Alignment with Strategic Goals Key elements to the District’s vision is to deliver high quality water, provide excellent customer service, and to promote good stewardship of financial resources through accountability. Fiscal Impact This report provides information about the design and impact of Water Rates. The Water Fund’s current annual cost of service is approximately $80 million. Recommendation Staff recommends that the Board of Directors approve the deferral of the proposed water rate adjustments due to the COVID-19 Emergency. Submitted by: Chad Brantley, Director of Finance and Technology Services ~ ~ Cucamonga Val ley® ~ District Service Beyond Expectation Government and Public Affairs Committee Notes April 2, 2020 Attendees: Committee members: Luis Cetina (Chair) and Mark Gibboney Staff members: John Bosler, Carrie Guarino, Chad Brantley, Eric Grubb, and Erin Morales Members of the Public: Michael Boccadoro and Beth Olhasso, West Coast Advisors Call to Order: 5:00 p.m. Public Comment: None Additions/Deletions to Agenda: None Introductory Remarks by Chair Cetina Chair Cetina announced for the record that this meeting was conducted by teleconference pursuant to the Brown Act waivers provided for under the Governor’s Executive Orders in response to the COVID-19 State of Emergency. Further, the agenda stated that there was no public location for attending this meeting in person. The agenda stated that the public may listen and provide comment telephonically by calling the number listed on the agenda. Chair Cetina took a roll call of Committee members and staff present on the call as listed above. 1. Legislative Conference Call • Michael Boccadoro and Beth Olhasso from the West Coast Advisors called in to provide an update on state legislation, regulations, and policy items. Much of the discussion centered on the legislative and regulatory action in response to COVID-19. • The April 1 snowpack survey indicated that the snowpack was up to 54% average for this time of year with two more storms coming this week. They are both expected to bring significant amounts of snow to the Eastern Sierra’s that will help the statewide water supply. • The Legislature is in recess due to COVID-19 tentatively until April 13, 2020; however, this date will most likely be extended. The Policy Committee Chairs have asked their members to only bring forward COVID-19 related or urgent bills. Some of the legislative priorities after the COVID-19 pandemic will help the economy and education arenas recover. • The Constitutional deadline of June 15, 2020 for the adoption of the State budget must still be met. One of the challenges with the State Budget is that 70% of the State’s revenue is from personal income tax so with the filing deadline extended until July 1, 2020 it makes putting together the budget more difficult. CALPERS has been negatively impacted due to recent market losses and CalPERS may request additional funding from its members in the future. Unemployment insurance has also significantly Page 1 ~ ~ Cucamonga Val ley® ~ District Service Beyond Expectation Government and Public Affairs Committee Notes April 2, 2020 increased which will negatively affect the existing and new budget. The Climate Resiliency bonds are still being discussed but the chances of them moving forward is now highly unlikely. • State Department of Fish and Wildlife (CDFW) recently issued the incidental take permit for the Central Valley Project (CVP) and the State Water Project (SWP). The ruling creates additional problems for water supply and voluntary agreements. The State Water Contractors Association and/or its individual members will most likely end up in court with the Department of Water Resources and the CDFW. • Governor Newsom issued an Executive Order today addressing water shutoffs during COVID-19. • The Senate passed emergency legislation before they left to relax restrictions on meeting remotely. The Assembly did not pass similar legislation. Both houses are finding it difficult to meet remotely and are exploring their options on how to proceed without meeting in person. • Mr. Boccadoro and Ms. Olhasso exited the call at 5:25 p.m. 2. Sponsorship Budget • One of the practices of our recently adopted sponsorship policy is to bring the proposed line-item budget for each fiscal year during the operating budget process to the Government & Public Affairs Committee for review and approval. • Staff provided the committee with a proposed sponsorship line-item budget for FY 21 & 22 for review and approval. • The Committee members acknowledged and appreciated the reduction of approximately 36% in the sponsorship budget and expressed the desire to maintain the more efficient level of sponsorships in the future. • Chairman Cetina requested to modify the amount of sponsorships for the Upland Chamber of Commerce from $250 to $500 and to add the Fontana Chamber of Commerce at $1,000 annually since both cities are in the District’s service area. The Committee agreed with the recommended budgets along with the two amendments. Meeting Adjourned at 5:40 p.m. Page 2