MOTOR VEHICLE DEALER MANUAL 2017 EDITION
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Texas Department of Motor Vehicles HELPING TEXANS GO. HELPING TEXAS GROW.
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The purpose of this manual is to provide prospective and current motor vehicle industry licensees as well as other stakeholders with an easy-to-use overview of Texas motor vehicle dealer licensing and operating laws.
Our goal is that licensees comply with the laws regulating the industry. Our belief is that a better understanding of those laws will result in increased compliance and creation of a level playing field for those operating in the industry. To that end, our staff stands ready to assist with any questions you may have regarding department laws and rules.
Licensees are also encouraged to keep up with changes in the law through regular attendance of continuing education presentations made by the division and by the dealer associations. This manual will be updated on a regular basis to incorporate changes in the law. Input from users of the manual assists in the production of what is hoped to be a valuable tool for licensees and other stakeholders. Accordingly, comments or suggestions for improving the manual are always welcome.
Please understand that the department’s statutes and rules are controlling, and should be consulted first in the event of an apparent conflict with information presented in this manual which is intended to be used as an educational tool.
Corrie Thompson December, 2017 Director, Enforcement Division 7KLVSDJH,QWHQWLRQDOO\/HIW%ODQN 7$%/(2) &217(176 3$*(
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reface: Companies that finance motor vehicle sales in Texas are licensed and regulated by the Office of Consumer Credit Commissioner (OCCC). Dealers who provide customer financing or who arrange for customer financing are required to be licensed by the OCCC. Finance companies that acquire or purchase motor vehicle retail installment contracts from dealerships are also required to obtain licenses from the OCCC. This section will provide an overview of key concepts related to motor vehicle sales financing, but does not address specific statutes and rules administered by the OCCC. To enhance your general understanding of the topics, the material is presented in as familiar language as possible; terms defined in this section may not use specific wording contained within Chapter 348 of the Texas Finance Code but will convey the meaning and intent of applicable statutes and rules. 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Questions for more detailed information on titling and registering vehicles should be directed to the Texas Department of Motor Vehicles’ Vehicle Titles & Registration Division (VTR) at (888) 368-4689, Option 2, or to the local County Tax Assessor Collector. Additionally, you may refer to the TxDMV Motor Vehicle Title Manual and the TxDMV Motor Vehicle Registration Manual. Both manuals are located on our website at www.TxDMV.gov. Information regarding Salvage Dealer Licensing may be obtained by contacting the Texas Department of Motor Vehicles Salvage Licensing Unit at (512) 465-3000, Option 3. Information regarding the issuance of salvage documents may be obtained by contacting the Consumer Relations Divisions at (888) 368- 4689. Copies of the forms mentioned here may be obtained from the County Tax Assessor Collector’s offices, Regional Service Centers or from TxDMV’s website (ZZZ7['09JRY). 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Title & Registration 0 Tide Only D Registration Purposes Only D Nontitle Registration County: For a com1cted t;u. o, re4istration, check reuon: 0oc-= D Vehicle Description D Add/Remove Lien 0 Other: 0 SW O Appraisal Value S 1. Vehicle Identification Number 2. Vear 13. Make 14. Body Style 5. Model 16. Major Color 17. Minor Color 8. Texes lieense Pi.te No. 19·Odometer Rea dins (no tenth,) 10. This is the Actual Mile 1e unle" the milease is: 11 . Empty Weicht 112.Carryins Capacity(if any) 0 Not Actual O E> 17. Additional Applicant First Name (lhppllcable) Middle Nam Last Name Suffix (lfany) 18. Applicant Malllns Addrns City State Zip ~9. Owner County of RHidenca 20. Previous Owner Name (or Entity Name) City State 121. Dealer GON (if applicable) tU. Unit No. (if applicable) 23. Renewal Recipient First Name (or Entity Name) (if dlfferant) Middle Name lmNam• Suffix (ihny) 24 . Renewal Notica Mallin& Addreu (if different) City State Zip 25. Applicant Phone Number(optional)l26. Email (optional) 127. Re11stratlon Renewal •Reminder 0 Yes (Provide Email in 1126) 28. Ve hide 1.0CatlOn Addreu (If dlfforent) City Stato Zip 29. Multiple (Additional) liens 130. Electronic Title Request i131. Certifled/eTitle lien holder 10 Number (lhny) 132. Flrst Lien Date ( if any) 0 Yes (Attach Fonn VTR•267) 0 Yes(Cannot check"29) 33. First llenholder Name (if any) Mallin1Addl9SS City St.te Zip 34. Check only ifappliclble: MOTORVEHICl£ TAX STATEMENT 0 I hold MotorVehlcla Retallor'$(Rental) Pennit No. and wllls:atlsfythe minimum tax liabllity(V.A.T .S., Tax Code §1S2.046(cl) 0 I am a dealarorlasso, and Q~hfvtotake the Fair Market Value Deduction (VA.T.S, Tax Code, §152.00l(cl). GDNor I.Alssor Number 35. Trade-In (if any) Year Mab Vehicle ldentifatlon Number 136. Additional Trade•ln(s) D Yes (Complete) □ Yes 37. Check only ifapphc:able: SALES AND USE TAX COMPUTATION □ l•l Sale. Price($ rebate has been deducted) s □ $90 New R.sldent Tax-(Previous State) (b) le$$ Trade-In Amount, described In Item 35 above S ( ) □ SS Even Trade Tu (c) Fo, Dealersfle=r,/Rental ONLY - Fa r Market Value □ $10 Gift Tax-Use Comptroller Form 14•317 $1 I Deduction, described in ltam 3S above □ $6S Rebuilt Salvage Fee (d) Taxable Amount (Item a minus Item b or Item c) s n 2.S" Emis~n• FH (Dlasel Vehicles 1996and Older> 14,000 lbs.) (e) 6.2S" Ta• on Taxable Amount (Multiply Item d by .0625) s □ l" Emissions Fee (OleselVehicles 1997 and Newer> 14,000 lbs.) (f) late Ta• Payment Penalty □ 5" or □ 10" s □ Exemption claimed under the Moto, Vehicle Sale> and Use Tax law bec:ouse: Isl Tax Paid to (STATE) s (h) AMOUNT OF TAX ANO PENALTY OUE □ S28 or $33 Application Fee for Texas Title (Item e plU$ Item f minus Item al s (Contact your county tax ••-r-col~o, for the co~ fee.) CERTIFICATION - State law makes falsifying information a third degree felony I hereby c:artify all statements in this document are true ud correct to the best of my knowledge and belief, and I am eligible for title and/or registration (as applicable). Slgnature(s) of S.ller(s), Oonor(s), or Trader(s) Printed Name(s) (Same H Slsnature(s)) Oat• S.gnature of Applicant/Owner Printed Name (Same II Si1natura) Oat• 51&nature(s) of Additional Appllcant(s)/Owner(s) Printed Naml(s) (Same II Slgnature(s)) Oat• Form 130-U Rev 08/16 Form available online at www.TxDMV.gov Page lof 2 )2508 $33/,&$7,21)257(;$67,7/($1'255(*,675$7,21 3DJH A,pp r1ca f 10n f or T exas T"tlI e an d/or Reg1s . t ra f 10n General Instructions With• few exceptions, you •re entitled to be informed •bout the lnform•tlon the dep•rtment collects •bout you. The Texas Government Code entitles you to receive and niview the information and to request that the department correct any information about you that is dHmed Incorrect. PIHse contact the Texes Department of Motor Vehicles at 1-388-368-4689 or 512-465-3000 for details. This form must be completed and submitted to your county tax assessor-collector accompanied by any required application fee, supporting documents, registration fee, If applicable, and any motor vehicle tax due. An application form may be reproduced or faxed. A completed form must contain the original signature of the buyer. The seller's signature may be reproduced or faxed. All title appllcatlons must include one of the government-issued photo IDs listed in Box 15. Detailed instructions for completing this form are located in the Detailed Instructions for Appl/cation for Texas Title and/or Registration (Form VTR-130-UIF). AVAILABLE HELP • For assistance In completlng this form, contact your county tax assessor-collector • • For Information about motor vehlde sales and use tax or emission fees, contact the Texas Comptroller of Public Accounts, Tax Asslstanoe Section, at 1-800-252-1382 toll free nationwide or call 512-463-4600. • For title or registration Information, contact your county tax assessor-collector or the Texas Department of Motor Veh icles at 1-888- 368-4689 or 512-465-3000. Additional Details Title Only: License plates and registration Insignia previously issued for this motor vehicle must be surrendered In accordance with Transportation Code §501..0275, if applicable, unless this vehicle displays a license plate under an applicable status of forces agreement. The following types of vehlcles are not eligible for Title Only: construction machinery (unconventional vehicles), water well drilling units, machinery used exclusively for drilling water wells, construction machinery not designed to transport persons or property, Implements or husbandry, farm equipment (Including combines), golf carts, slow moving vehlcles, or any vehicle with a suspended or revoked title. Registration Purposes Only: Do not surrender an original out of state title with this appllcatlon. A Texas title will NOT be Issued for a vehicle applying for Registration Purposes Only. The receipt Issued upon filing this application will serve as the registration receipt and proof of appllcatlon for Registration Purposes Only. • Foreign Vehicles: Foreign vehicles applying for Registration Purposes Only must attach DOT Form HS-7 or U.S. Customs Form CF-7501 to Indicate the vehicle Is: 1) over 25 years old. or 2) complies with Federal Motor Vehicle Safety Standards. or 3) Is being Imported In the United States for a temporary period by a nonresident or a member of the armed forces of a foreign country on assignment In the U.S., and does not conrorm to the Federal Motor Vehicle Standards and cannot be sold In the U.S. Nontlt.le Registration: Certain trailers, farm equipment, construction machinery, oil well servicing machinery, water well drllllng units, etc. are either exempt from, or not ellglble fOf' title, but are eligible for, or required to, obtain registration or a specialty plate In order to operate on the hlehwav. Armllcants should mark this box onlv when aoollcable. Note: A Hen cannot be recorded on this rvne of aoollcatlon. Out of State Vehicles: Self-certlflcatlon of the Vehicle Identification Number (VIN) ts allowed If a VIN verification form Issued by a Texas state-approved safety Inspection station Is not Included with the submission of this application If the appllcant certifies the vehicle rs located out of state. See Vehicle Identification Number Certification (Form VTR-270) for more information. Notice • The sales and use tax must be paid to the county tax as.sessor-collector within 30 days from the date of purchase or entry of the vehicle Into Texas. • A $2.50 transfer fee Is paid to transfer current reclstratlon to the new owner In addition to the title appllcatlon fee and other appllcable fees. If the registration Is not current, full registration fees are due unless applying for Title Only. • A 6.2S percent motor vehlcle sales and use tax Is lmPosed on the sales price (less trade-ln allowance) of motor vehicles for use In Te1tas or a motor vehicle purchased outside of the state and later broueht Into this state by a Texas resident. • Standard Presumptive Value (SPV) applies to private-party sales of most used motor vehlcles purchased or broucht into Texu The tax Is computed on the ereater of the sales price or 80 percent of the SPV on the day of title application. • New Texas residents are subject to a $90 use tax on a vehlde broueht Into this state that was previously reelstered to the new resident In another state or forelen country. This Is In lleu of the 6.25 percent use tax Imposed on a Texas resident. • ASl0cift tax Is due when a person receives a motor vehicle as a elft from an Immediate family member. cuardlan, or a decedent's estate. A vehicle donated to, or &lven by, a non.profit service or1anlzatlon quallfvln1 under IRC S01(c)(3) Is also taxed as a alft. Both donor and recipient must sl1n the comptroller's Joint alfldaVJt, Affidovrt of Moror Vehk/e Gift Trorufer (Form 14-317). The affidavit and the title appllcatlon must be submitted In person bye ther lhe donor or rec pent. • A tr;mwction in which .i motor vehicle is tr.insferred to ,mother person without payment of conslder;i,tion and one that does not qu;i,lify as a cift described above Is a Sille and will be subject lot.ix calculated on the vehicle's standard presumptive value. • A late penalty equal to 5 percent of the tax will be char1ed if the tax or surchar1e Is paid from l to 30 calend;ir days late. If more than 30 calendar days late, the penalty wlll be 10 percent of the tax; minimum penalty ls $1. • tn add,t,on to the late tax l)iyment penalty, Texu Transpom1tion Co )2508 $33/,&$7,21)257(;$67,7/($1'255(*,675$7,21 3$*( 3DJH A T( Application for a Texas Department Certified Copy of Title of Motor Vehicles Information This fonn is used to apply for a Certified Copy of Texas Title for a motor vehide if the original Texas Certificate of Tdle is lost, stolen, or mutilated. A certified con; of Texas Title replaces tlle orlflnal Texas certificate ofTitle and any previously Issued certified copy of Texas Tltle. The opplfamt pelSOII signing tnls oppJkotfon) must be tne owner or HenhoJder on the departmenrs motor 11ehlde teearrJ, or an authorized agent af tne owner/llenholder. Submit this completed appllcatlan and all required documents In person or by, mall to a Texas Department of Motor Vehldes {TxDMV) Rqlonal SeN1ce Center (see paae 2 for locations). NDII!: All orl11lnal documents (or certified copies of documents) submitted to a TXDMV Realonal Service Center will be returned. IMPORTANT: ADDllcatlon Cheddlst Oieck each box to acknowledge the following requirements are met: □ n,e fee Is $2.00 br mall or $5.45 ln person. Malled fees muit be In the form af a pel'iOna Icheck, cashier's check, or money order payable to the TxDMV. Da nat 11111 call. Credlt/cleblt airdt ;ind tempgr;iry c:hecks illl"I! not illt0e~d. "-, .. 1101M9fundillblll. □ Copy- af acceptable pn111rnrnent Issued photo ID for Hdl '9COl'ded owner and/or qent Is rwqulnicl. Refl:r ui • Appll~•nt ldentiff~ation Ri:=qu lrement5" i;,n pqe 2 fur re~lremi:=nts. All 10$ m1,15t be v.illd ;iind expired ni;,t more th;i n 12 months. NDIII: PhotDCople!, fa-, or 5C8ns ■ re accept.able for phDID ldendflcallon (ID), employee ID, buslnesu:a rds, and powers of at!Dml!'f, □ ~ slpature(s) are req11lred an this appllcatlan {blade or blue lnlcJ. If the whlcle lsJolntlv owned, Or111nal s11natureull! requlll!d of .lKb. owner or a power af attorney Is ll!q11lred for each owner. □ Orlllnal. sllned l'IIIH111 of llan Is niqulncl 1f a llen Is sllawri on di• depal'lmllnt"s record. An od•lnal, sjgn1d relllilse of Han musl bl! pbJiJnad from the llanholdar1s) when the current owner named on the whlcle raoord financed the vehlcli:= and whi:=n • lendi=r1s) rem;ilns lltti=d Hill llenholder on thi: dep;i rtment'uehlcle n,cgrd. Thl5origlnil, $lgned releiisi= of lli:=n mU$t be 111.1bmlttl!d with the applc:atlon even If the whlcle loan has been paid In full. The clepanment cannot automatlc.ally ll!move a Hen from a whk:le record. Refer to the Lien on ntla Realrd" section on pap 2, NIIIII: Photocopies, scans, fDBs, and emails are not KCeptable. □ An accep11ble farm of qnature authority is required if applyina; an bahalf of an entity cw Lmina; a power al attamay. Refl:rui ~ntlty Appllc:11111" or "IJ5re Powl:r1s) of Atb;lmey" In the "Appllaint ldentfflc.dlon Requirements" seabn on p,ge 2 for requlremenb. Vehicle Information Vllhlda ldanllllclltlDn Numbs v,., IMaka IIIDdy Styla IMDIIIII llll~ffll!nl Number (If unknown, leave blank) Texas IJcalH 1'111111!! Number (If unknown, lmw! blanll:) Recipient Information-To whom the certified copy will be given or mailed Flnt Name (or Entity Na=) MlddleNaml! Last Name Slllllx llf any) Mal~~" CJly 5labl Zip E"«n81 Phone Numbet Government Issued Identification - Complete {as needed) and provide photocopy of each ID {see page 2) Typa: □ U.S. Driver License/ID card Issued av {Sl:llte or coulllry) ID Number EllplmlDn Dall! D PassDDl't D other Typi!: □ u.5 . Driver License/ID card Issued av (state ar muntry) ID Number Ellplratlon DaR □ Passoort □ other Type: □ U.S. Driver License/ID Olrd Issued av {SIIIU! or coullb'y) ID Number Eapiration D,te □ Pa&sDDl't D other Typi!: □ u.5 . Driver License/ID card Issued Bv {state ar muntry) ID Number Ellplmlon DaR □ Passoort □ other Certification -State law makes falsifying information a third degree felony I, the ulldi:=13oltned, hereby certify I ;im the reccirded i;,wner, llenholder, or verified qent of the owner or llenholder of the vehltle di=scrlbed illbove, and tha ortllnal tltla Issued for the whlda has been lost, dastroyad, or mutllatad. sis,,etu111 or Appran'10wnt• Plinhld Neme (Same HSi(jnewre) D9III -•re of Additional Annlk:a ,llfanvl Printed Name !Same asSlllnaturel Date VTR-34 Rev 04/19 Form available on line at www.TxDMV.1ov Pa1e1of2 )25097534 CERTIFIED COPY OF TITLE 3DJH Application for a Certified Copy of Title IMPORTANT: Applicant Identification Requirements Complete the "Government Issued Identification" section on page 1 with the applicable information for each ID required below: Individual Applicant(s) If a vehicle is titled in the name of an individual, the individual must sign this application and provide a copy of their government issued photo ID. MULTIPLE INDIVIDUALS: If a vehicle is titled in the name of multiple individuals, each individual must sign this form, and each must provide a copy of their government issued photo ID. Entity Applicant If a vehicle is titled in the name of an entity, an agent representing the entity must sign the application. Additional Requirements: Agent must provide letter of signature authority on letterhead, printed business card (containing the agent's name), or employee ID connecting the signing agent to the entity (may be copies) and a copy of the agent's government issued photo ID. Lienholder Applicant If the vehicle has a recorded lien, the lien holder (or an agent of the lienholder) may apply for a Certified Copy of Texas Title and sign the application. Additional Requirements: If the lienholder is an individual, a copy of the individual's current government issued photo ID must be provided. If the lienholder is an entity, letter of signature authority on letterhead, printed business card (containing the agent's name), or employee ID connecting the signing agent to the entity (may be copies) and a copy of the agent's government issued photo ID must be provided. Using Power(s) of Attorney If a power of attorney (POA) is used, the above requirements apply for both the individual or entity granting the POA and the individual or entity being granted POA. For an individual (whether granting or being granted the POA), a copy of that individual's government issued photo ID is required. For an entity (whether granting or being granted the POA), both a copy of the agent's government issued photo ID and a letter of signature authority on letterhead, printed business card (with the agent's name), or employee ID connecting the signing agent to the entity (may be copies) are required. Notes: • If the recipient is not the applicant but the recipient will be obtaining the Certified Copy of Title in-person. the recipient's acceptable government issued photo ID is also required at the time they are receiving the Certified Copy of Title. • Court documents, such as divorce decrees and court orders, must be either original documents or certified copies. All original documents (or certified copies of documents) will be returned. Acceptable Government Issued Photo Identification The following are the only acceptable forms of government issued photo ID for an Application for Certified Copy of Texas Title: • Driver license or ID issued by a state or territory of the U.S., The department will accept an Identification for • Texas handgun license, • U.S. or foreign passport, up to 12 months after expiration. • U.S. military ID, • North Atlantic Treaty Organization ID, If an Individual other than the owner(s) is • ID issued under a Status of Forces Agreement, receiving the certified copy of title In-person, a U.S. Department of Homeland Security ID, • valid photo ID of the recipient must be • U.S. Department of State ID, • U.S. Citizenship and lmmi11ration Services ID document . presented and written on page 1 of this form. Lien on Title Record If the current owner(s) of the motor vehicle had a lien (loan or financing) of any kind on the motor vehicle, even if it has been paid off, the department's records may still show the lien. Please contact the lienholder and request an original, signed release of lien. An original, signed release of lien on the lien holder's original letterhead or on the Prescribed Form for Release of Lien (Form VTR-266) is required if there is a lien shown on the department's record. A photocopy, scan, fax, or email is not acceptable. If the release of lien is on the Form VTR-266, the lien holder's agent signing the Form VTR-266 must attach a letter of signature authority on letterhead, printed business card (with the a11ent's name). or emolovee ID that connects the a11:ent to the entitv !cooies acceotablel. Application by Mail - $2.00 Fee Mail this application, $2.00 fee, copy of ID(s), and any other documentation to: • Please allow at least 1S days to receive your Certified Copy of Title when mailing an application. Texas Department of Motor Vehicles • The department is unable to provide a status of an 1601-A Southwest Parkway application. Application tracking Is unavailable. • Original documentation submitted with the application will Wichita Falls, TX 76302 be returned to the recipient listed on page 1. Application in Person -$5.45 Fee "'Applications should not be malled to the locations below, except Wichita Falls"' ABILENE - 4210 N. Clack St., Abilene, TX 79601 HOUSTON - 2110 East Governors Cir., Houston, TX 77092 AMARILLO - 5715 Canyon Dr., Building H, Amarillo, TX 79110 LONGVIEW - 4549 W. loop 281, Longview, TX 75604 AUSTIN -1001 E. Parmer Ln., Ste. A, Austin, TX 787S3 LUBBOCK - 13S Slaton Rd., Lubbock, TX 79404 BEAUMONT- 85S0 Eastex Freeway, Beaumont, TX 77708 ODESSA- 3901 East Highway 80, Odessa, TX 79761 CORPUS CHRISTI - 602 N. Staples St., Ste. 130, Corpus Christi, TX 78401 PHARR - 600 West Expressway 83, Pharr, TX 78577 DALLAS -192S E. Beltline Rd ., Ste. 100, Carrollton, TX 7S006 SAN ANTONI0-1S1S0 Nacogdoches Rd ., Ste. 100, San Antonio, TX 78247 El PASO -1227 Lee Trevino, Ste. 100, El Paso, TX 79907 WACO - 2203 Austin Ave., Waco, TX 76701 FORT WORTH - 2425 Gravel Dr., Fort Worth, TX 76118 WICHITA FAUS -1601-A Southwest Pkwy., Wichita Falls, TX 76302 VTR-34 Rev 04/19 Form available online at www.TxDMV.gov Page 2 of 2 )25097534 CERTIFIED COPY OF TITLE (PAGE 2) 3DJH County of Title Issuance Instructions for Motor Vehicle Dealers Transportation Code, §501.0234, requires licensed motor vehicle dealers to apply for title and initial registration for a motor vehicle in the county as directed by the purchaser(s). A dealer may not pre-populate a county selection on this form for the purchaser(s). Do not submit this form with the title transaction. The original form should be retained with the dealer's vehicle records. This form is not required if the purchaser(s) will be immediately removing the vehicle from Texas. Instructions for Purchasers Vehicle purchasers select the Texas county where a licensed motor vehicle dealer files a title transaction to transfer title and/or initially register the purchased vehicle. The county selected will receive a portion of the sales tax, title fees, initial registration fees, and other applicable state and local fees. Subsequent registration renewal notices will automatically be mailed to the purchaser from the purchaser's county of residence if It is different from the selection on this form. Purchaser(s) choose where their transaction is filed from one of the below: • County of residence of the purchaser(s) • County where the motor vehicle is purchased • County where the motor vehicle is encumbered (by the lienholder) If the county selection on this form has been pre-populated by the dealer, please visit www.TxDMV.gov, and select the "Motorist" tab to file a complaint against the dealer. Note: If you sold your vehicle, or traded your vehicle into a dealership, you can also protect yourself by submitting a Vehicle Transfer Notification online at www.TxDMV.gov. Vehicle Information Vehicle ldentifatlon Number ru• IMake I8odyStyle IModel County Selection - This field should not be pre-populated by the motor vehicle dealer F,le my transaction in the followina Texas county: Acknowledgement I acknowledge that I was provided with this form and have voluntarily selected the county listed above in which to have the title application and initial registration, if applicable, filed by the dealer. Slanature of Purchaser Printed Name (Same as Sl&nature) Oate Slcnature of Additional Purchaser (if any) Printed Name (Same as S1&:nature) Date VTR-136 Rev0S/16 Form available online at www.TxDMV.gov Page lof 1 )250975 &2817<2)7,7/(,668$1&( 3DJH Texas Motor Vehicle Transfer Notification Information and Instructions • Submit this form within 30 days of the vehicle's date of transfer to help protect yourse lf from liability for criminal or civil acts Involving t he vehlcle and the person(s) or entity taking ownership. However, the department wlll stlll notate yo ur record If submitted after the 30 d ays. • Submission of th Is form does not transfer ownership. The person(s) or ent ity taking ownership must f ile a title application wit h t he appropriate entity (in Texas, t he county tax assesso r-collector's office) in order to record them se lves as the owner and receive a t itle In t heir name. Until a new tltle Is Issued, the Texas title record wHI reflect the name of t he e> • You may subm It this form electronlcally at www.T11 PMV 1 goy to more quickly mark t he motor vehicle record to show t he ve hicle has been transferred. Please do not submit this form both electronlcally and by mall. • M all co mpleted form to: T11DMV Vehltle Tltles and Realstratlon Division, PO B011 26417, Austin, TX 78755-0417 Vehicle Information Veht le ldeltlflutlon N1.rnbe, Year 1~ke IBactv St;1e IModel T11le/Oocumen1 Number Ton license Pl1teNumber Transfer Information Date rl lral'llfe< (by s,1.., Gift. DanaUol\ et< ) For C.u• (6.00Dlbs.. or leuj orU1ht lruch(10.00Dlb._ or leu) IDid you keep your plates? D Yes D No Transferor Information - Person(s) or entity transferring (by sale, gift, donation, etc.) t hevehlcle flrltNIme (orEl'tlty NIme) u sJ-.ownontheTe,u lltle Middle Name ult Name Suffix (If 1r,y) Add>-eii tlty Sllle Zip Country IPhone Numbe1 IEm1 II New Owner Information - Person(s) or entity to whom the vehicle was transferred first Name (or Ertlty Name) Middle Name Lui Name Suffix (If 1r,y) Adlitlonal F~lt NIme (If Ipplt Ible) MlddleNIme lilt Name Suffix (If l"Y) Addo-en tlty Stlle Zip Country IPhone Numbe, IEm1 II Certification - State law makes falsifying information a third degree felony I, the above listed transferor, arn notifying the Teicas Depa rt ment of Mot or Vehides that I have transferred the above vehicle, which was legally owned by me and had a Texas title issued in my narne. I understand the departm ent wi11 notate the transfer on the vehicle record , and under Texas law, the vehicle will remain in my name unt~ the new owner(s) transfers the title into their narne. SlgnlKure of Transferor Printed Name (Same as Signature) VTR -346 Rev 08/16 Fann available onlineat www .TxOMV.gov Pagel of l )250975 7(;$6027259(+,&/(75$16)(5127,),&$7,21 3DJH5 A T( Repossessed Motor Vehicle Affidavit 11 , · Oepartm ·nt o/M tor ehide Instructions This form roost be completed when a vehicle is repossessed. All iields are required to be completed. select the applicable #Method of Repossession• and attach any required documentation, if applicable. This completed form roost be submitted to a county tax assessor-collector's office in addition to all other required documents at the time of title transfer. Vehide lnfonnation Vehlde ldl!l'ltifitatlan Numbet IMake IBady style Lienholder Information Name of Uerholder Phone Number 1D•te of Reposseslion Autho,ltedAcent Name Email Address Chy !itlte Zip Method of Reoossession-check aooli cable box D Terms of Security (Lien) Agreement If the lienholdEr repossessing the vehicle is recorded on the Texas title, the lienholder may reassign the title to a subsequent purchase,. If the lienholder is not recorded on the Texas title, the lienholder (dealer included) roost apply for a Texas title in their name with a certified copy of the security agreement before transferring the vehicle. D Sequestration The original or a certified copy of the Sheriffs Bill of sale must be submitted with the title application. (A Writ of sequestration ordering a sheriff or constable to sei1.e property may be issued by judges and cler1 Sllnature of Aulhortled ~ent Printed Name (same as SIJtnaturel Date Before me, a notary public, on this day personally appeared OTARY known to me to be the person whose name is subscribed on this document, and being by me first duly STAMP swom, declared that the statements herein contained are true and correct. 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DIILGDYLWRIIDFWGHVFULELQJWKHWUDQVDFWLRQDQGWKHUHODWLRQVKLSEHWZHHQWKHSDUWLHV$IILGDYLWRI 0RWRU9HKLFOH*LIW7UDQVIHU IRUP PXVWEHSURYLGHGWRWKH&RXQW\7D[$VVHVVRU &ROOHFWRU$YDLODEOHDWKWWS FRPSWUROOHUWH[DVJRYWD[LQIRWD[IRUPVSGI 3DJH Texas Motor Vehicle Sales Tax Exemption Certificate - for Vehicles Taken Out of State lPhone ,,.,.. code •fld NtnNt/ City, mto ■nd ZIP code I, the purchaser named above. claim an exemption from payment of motor vehicle sales tax for the purchase of the motor vehicle descnbed bela.v. Vthlci. -•ful!on ,..._ IMakeorvo1>1ci. IModel~or ISloi. o, ,.,..,.,y wi.,e .,.,,lcl• • M uudlregb.to,ed I S.IOI Slrffl 11ddr•u. Cly, w,i..,,dZJP- - I claim this exemption because the vehicle is to be transported O\ltside this state. poor to any use il'I this state other than the transportation of the vehicle out of state, for use exclus111ely outside this slate. I understand Iha If I register the vehicle m Texas, the exemption I am claiming wiU be presumed invalid. By signing below, I hereby authorize the Comptrouer to provide a copy ol this certificate to the state or country In whleh the vehicle will be lltled. registered and used I understand that I 'MIi be liable for payment of motor vehicle sales°' use taxes that may become due If I fail to comply 'Mth the provisions of the Texas Tax Code, Chapter 152, Taxes on Sate. Rental, and Use of Motor Vehicles. I understand that 11 is a crrmInal offense to give a Texas Motor Vehicle Sales Tax Exemption Certificate to the seller for a motor vehicle that l kna.v, at the time ol purchase, will be used In a manner other than that expressed in this certificate and that the offense tS a felony puniShable by imprisonment lot not ITIOfe than 10 nor fewet than 2 years, or a line ol not more than $10,000, or both Putdlt.., Tlllo O.t harasign ► Blanket exemption certlncate. A purchaser ma.y provide a blankel Motor Vehicle Sales Tax Exempbon Certificate to a seller when purchasing motor vehicles to be used exclus111ely outside of Texas The seller may rely on the blanket certificate until 1t is revoked 111 wntlng . The Vehicle ldenllf1catlon Number (VIN), make and model year are not required on thJS form when being used as a blanket exemptJon certificate; instead, enter "Blanket Certlf1ca1e" Wien this form is used as a blanket certificate, the seller must retain the following information for each transaction purchased under the certificate, as required by Texas Tax Code Section 152.063, including: Vehicle Identification Number model year • make of vehicle • state or country v.nere vehicle will be used/registered NOTE: This oertdicate d~ f::K1L. requre a taxpayer number to be valid. This certificate should be furnished to. and retained by, the seller, Do not send the completed certificate to the Texas Comptroller of Public Accounts. 3DJH TEXAS MOTOR VEHICLE SALES TAX RESALE CERTIFICATE N.ame of purcha1,er, lrm o, •gency DNl•numbe, Adcll•os (Slt•« & ,,.,,,.,.,, PO Bolt 01 Route"""""") Ol'jl,IM phone (Al .. CO<» Md nU/IIHIJ Cly, Slaleand ZIP ._ I, the purchaser named above, daim the right to make a non-taxable purchase for resale of the motor vehide desc(bed below: Vohldo Iden ilcelion nu- IM1\1 olvolllcle r··- s.111< SIJ...iAdcllen Cify, >Gle .,,d ZIP code Purchaser claims this vehicle is being purchased for resale purposes !21:JLi:, I understsnd that I will be hable for payment of motor vehicle sales or use taxes which may beoome due if I tail to comply with the provisions of the Tax Code: Chapter 152. Taxes on Sale, Rental, and Use ol Motor Vehicles. I undtKStand that If rs a crrmmal offt1n:;e to givt1 a Tsas Motor Vt1h1Clfl Salfls T8X Rt1salt1 Ctlrlrfical!J to tht1 Sfl!lflr for a motor vt1h1Clfl that I know. at the time of purchaS6, wiU be u56d in a manner otht1r than that f1Xpres56d in this certifrcatt1 and that tht1 offenS6 is a felony pumsheble by ,mpnsonmenl for not less than tv.o flOr more than five yea/S or a rme of not more than 51,000, or both Pl#chn• Tile Dile sig~ her This certificate should be furnished to the seller. Do not send the completed certificate to the Complloller of Public Accounts. 3DJH Texas Motor Vehicle Orthopedically Handicapped Exemption Certificate Complete this cert,ricate to claim an exemption of motor vehicle safes fa)( for a veh,cfe that wf/1 be modified for an orthopedically handicapped person or persons. Section 1 Purchaser: Complete this cerrlficate and provide to selling dealer orI.. County _.. ____ Tax Assessor-Collector.""' ... .. U,ll'ft,fi6fCU"C:NMt 5: .. , 1~~,--.,.,..,-, ~ .. ~ ~-- f C(y I~-- lz~- Selllng dealer: Reraln a copy of this cerrJflcate and provide rhe orlglnal cerrlflcare and related required documents to the County Tax Assessor- Collecror ar rime of r/rle transfer. N.,...01 ...,.. 1T•-..-runbtr .. M...-,gackt"f'll ~ ii II) c.., 1a•• IZF- I_ _.._,..,.,IIOrlVI<) 1-- I, the purchaser, claim exemption from payment of motor vehicle sales and use tax on the purchase of the vehicle described above. The vehicle is/will be modified and will be operated primarily (80% or operating time) by or to transport an eligible orthopedically handicapped person. I am providing D a cow of the restricted Texas Driver License indicating required modification; or D a practitioner's statement below. Definitions of eligible person and vehicle modlf1cat1ons are on back of certificate. """'-" algn ► here Section 2 • Practitioner of Healings Arts Statement ,~ot rir ·-- I""'·,.--- I" · - c.., 1~· 1w- I certify that the person named in Section 1 is orthopedlcally handicapped, and in order to operate or be transported In a motor vehicle In a reasonable manner, the vehicle must be modified with qualifying adaptive devices/modifications. atgn ► I0.• here "'-·-- Tex Code §152.101 pro..tdes a penolty toe person who ,lgns a folse stotement /vi offense under this sedtOR Is e felony of the third degee. Una Cll 569. Govommonl C-. you••• ""lilod to r"'4ow, r"'l<,ftl and c0 3DJH Fcwm I._SII 0!«"1(11...,&-lln) An orthopedlcally handicapped person Is an Individual Who has limited movement of body extremities and/or loss or phyS1cal function. The physical impairment must be such that the person is either unable to operate or be transported m a reasonable manner m a motor vehicle that has not been specially modified. A motor vehicle Is exempt from sales and use tax If: - it has been or will be specifically modified for operation by or for the transportation of a person who ,s orthoped,cally handicapped at the lime of purchase; and - is primarily driven by, or primarily used for the transportation of, an orthopedically handicapped person Ellglble purchasers are incfrviduals, partnerships, corporations or associations who may purchase vehicles under this exemption if the requirements are satisfied. An institution, facility or retirement community ,s not required to Identify a particular eligible orthopedically handicapped person or to provide a practitioner's statement. A motor vehicle modified for operation by an orthopedically handicapped person is a vehicle that has been permanently modified by altering such items as the corwentional brake, acceleration system or steering system to facilitate the operation of the vehicle by an orthopedically handicapped driver. A motor vehicle modified for transportation of an orthopedically handicapped person ,s a vehicle that has been permanently modified by the installation of such items as a wheelchair lift, hoist, attached ramp, wheelchair hold-down clamps, raiSed roof or special seat restramts other than conventional seat belts to allow for the transportation of an orthopedicaUy handicapped person ,n a reasonable manner. Primarily driven by or primarily used for the transportation of an orthopedically handicapped person means that the motor vehicle must be driven by or used for the transportation of an orthopedically handi capped person at least 80 percent of the motor vehicle's operating time Modifications that po NOT qualify a motor vehicle for exemption Include, but are not limited to· - Installation of standard factory options, such as an automatic transmission, power seats, power windoWs or adjustable pedals; - instaHation of weight-bearing grab bars or handicap assist handles; - installation of running boards or steps; - installation of steering wheel spinner knobs; - installation or nonelectncal carriers deS1gned for bicycles or wheelchairs, - installation of standard trailer hitches; or - the addition of ramps, including bi-fold ramps, that are not permanently attached to the vehicle. A person claiming this exemption must present to the seller or County Tax Assessor-Collector· - a property completed Comptroller Form 14-318, Texas Motor Vehicle Orthopedically Handicapped Exemption Certificate; and - a restricted Texas driver license, issued to the qualified orthopedically handicapped person, which requires a modification restriction on the vehicle and verifies that the orthopedicalty handicapped driver ls so physically Impaired as to be unable to operate a motor vehicle that has not been modified; or - a statement from a licensed practitioner of the healing arts that the qualified orthopedically handicapped person requires adaptive devices and/or modifications necessary to reasonably operate or transport the orthopedically hancf1Capped person. This requirement is satisfied by the practitioner's signature on the Texas Motor Vehicle Orthoped1cally Handicapped Exemption Certificate If you have questlOIJS or need additional information. please call (800) 252-1382 or visit the CCmptrotler's ·website at www.wlnckNI.state.Ix.us. 3DJH Used Motor Vehicle Certified Appraisal Form GLENN HEGIIR TEXAS COM PT RO L LER or P U BLI C ACCOU N TS INSTRUCJIQNS Any change to this form after completion voids the form In Its entirety. A licensed motor vehicle dealer or licensed insurance adjuster uses this form exclusively for the purposes of Section 152 0412, Tax Code and 34 T.AC. § 3.79 concerning Standard Presumplive va1ue. The form must be filled out in full and be typed or legibly printed after the appraiser views the motor vehicle in person. A dealer may only provide an appraisal for the types of motor vehicles which the dealer is licensed to sell The purchaser files this form with the county tax assessor-collector at the same lime of till ng and registering the vehicle. Do not send the completed form to the Comptroller of Public Accounts Und« Ch. 559. ~ Cow. )'0<1•111 nn.dfofffiM. ,.qwlt •nda:xlllCI inlonnlmn. gow,nn»tt•lbody MSOtl It •bcKl )'OIi. wihlmffd•xoaplJcns in_,,,,,._ wlll Cb. »2. -c- To""'""" rmor-tiol>(o,-o,to,.,,_ -con«tiofl, -,/KIIMcounl)'IV< ·---o,-•tlm ,,,,,,,,. __ PURCHASER INFORMATION ...,,. Pnon.(NvCDOeW'ldnumo.J ~-L...... L...... 1- 1...._...... _, ZIP.- I MOTOR VEHICLE INFORMATION VH APPRAISER INFORMATION Zf'ccdo _,,.,....,.,.,.,.,_,I ~ - .____.____._, - ._,...... _, APPRAISAL INFORMATION !S Explanallon fOf awal~d retail value (e.g . ldenbfy IMChanlcal. appearance. or other factors that affect the appra ~d retail value) ..... I!_ See the other side of this form for details en appraismg and fees. SIGNATURE I llerebycenifythat I have seen this vehlcle and al the statements In this document are 1/Ue and ccrrect to the best dmyknowfedge and belier. 01 J L If you mak• 11 f•ls• .srata,..nr on this docu,,,.nt, you could be round gullry or• Cl8SS A misdemeanor or sra lf:> /811 felony u11Ck!r Texas Penal COde sec,ion 37.10. 3DJH Motor Vehicle Tax: Appraising Used Motor Vehicles in Private-Party Sales by Licensed Motor Vehicle Dealers and Insurance Adjusters Effective October 1, 2006, Tax Code Section 152.0412 allows a purchaser of a used motor vehicle in a private-party sale to get an appraisal to establish the amount or motor vehicle sales tax due. A private-party sale is one that does not involve a licensed motor vehicle dealer. This appraisal process does not involve dealer sales_ Eligible appraisers l..Jcensed Texas motor vehicle dealers can appraise the categories of motor vehicles that they are licensed to sell. That is, automobile dealers can appraise automobiles, motorcycle dealers can appraise motorcycles and trailer dealers can appraise trailers. Licensed dealers include new and used vehicle dealers, wholesale dealers, wholesale auction dealers, motorcycle dealers, trailer dealers and any other dealers licensed Pf TransJX)rtation Code, Chapter 503, Subehapter B, but not a drive-a-way operator. An insurance adjuster can appraise any type of used motor vehicle. Appraisal fee Under the new law, the Comptroller sets the fee for a certified appraisal by a licensed Texas motor vehicle dealer. Comptroller Rule 3.79 (34 T.AC. §3.79) states that the fee can be no less than S100 and no more thanS300, except for appraisals of motorcycles, house trailers, travel trailers and motor homes. A licensed motorcycle dealer can charge no less than S40 and no more than S300 for a certified appraisal or a motorcycle. For a certified appraisal or a oouse trailer, travel trailer or rootor oome, the ree can be no less than s100 and no roore than $500. The law allows that licensed insurance adjusters set their own fees for a certified appraisal. Appraisal form The appraiser must use Comptroller Form 14-128, Used Motor Vehicle Certifl8d .appraisal Form, on the other side of this page. The form is available ontine at www.comptrollertexas.gov under "Texas Taxes.• You can also call the Comptroller's office at 1·800-252-1382, or write the Comptroller of Public Accounts, P.O. Box 13538, Austin, TX 78711-3528. Appraisal standards The appraiser must view the motor vehicle in person and provide all the information requested on the appraisal rorm. The appraiser should identify mechan cal, appearance or other factors that affect that retail value. The form must be filled out in full. If an item does not apply, note •not applicable.• Since 8""{ change to the appraisal form after completion voids the form in its entirety, please refrain from using crossed-out information. The appraiser should keep a COP'/ of the appraisal. Questions tr you have questions or need more Information, visit the Comptroller's websrt.e at www.comptroller.texas.gov, or call the Comptroller's office at 1-800-252-1382. Publication 96-116, Motor Vehicle Sales, Use a.nd Renta.J Ta.x , explains the law and its provisions and is available at www.comptroller.texas.gov. 3DJH GlennHegar Texas Comptroller of Public Accounts 3DJH B publi hing tl\1 manual , lhe Texa Comptroller of Public Accounts I providing general mformation The mfonnauon i provided as a public service and i intended lo be used solely for informational purpose Thi publication does no addre all aspec of law apphcable to motor velucles dealers' special mvemory, and tb Com pl.roller' office is not offering legal advice. The i nformalion contained in !ht manual neither constitutes nor serves a a ubstitutc for legal advice. Questions regarding !he meaning or interpretation of statutes, legal rcquircmen and other matters hould, as appropnate or necessary, be directed to an anomey or other appropriate counsel Dealers· m01or vehicle inventory la1vs arc found primarily m Tax Code ecllons 23.121, 23.122, and 23.123 3DJH Table of Contents pccial ill\'Clltory .1-\pprni al .... . •. Definitions for Ta,; ode ection 23.121 . Defirutions Ta: Code ectioo 23.122 3 Dealer· Instruction for •1ling Fonn and Paying Property Ta lcp I: Dealer rues the Dealer Molor Ve/ucle /Jwenlory Dec/aralio11 form . tep 2: Owner Iii the Dealer s Motor Veilic/e I 11 ve11IOT)' Tax. 1a 1e111e111 . 4 lep 3: Dealer makes a prepayment of taxes...... 5 tcp 4: Cow11)' ta.;; collector pay annual inventory ta: c from cro, account 5 grccmcot 10 Pa Curren! Ta, ontrn t . 5 Chief pprai er Ii p tion of Documentalion 6 Confidential lnfonnation . 6 Questions ...... 6 clamcion form 50-244 7 Etc lion for Rendi1io11 om, 50-815 JO fonthly Tru 1a1emc111 ronn 50-2-16 . 12 Motor Vel,ic/e D<'11/,.,,.'s S_pmnl / 111•,mtory - i 3DJH ii - Motor Vehide D,:tt/er} Spednl bwmtory 3DJH Motor Vehicle Dealer's Special Inventory the dealer· total re\·enue from all source dunng that penod, or For property la.'( purposes. Texa law req1ures 1ha1 a mOlor 1•chid edea ler ·s i nvcmory i appraised based on the 101al sales of b the dealer did not sel I a motor 1•ehicle to a person motorl'ehicle mthepnoryear E.'(eeptasprovidedbyTaxCode ocher lhan anochcr dealer o.inr18 the 12 month pc cuon 23.122(1). dealers must file 1~,th I.he coum appraisal nod corrcsponcbng to the pr eding ta:< year and the dealer estimate that the dealer" total annual saJ di tricl a Dtalu's Motor \'tllrcle /m•e,uory Declaro11on form h Ung the local anrural I from Ilic ml'cnlory in the from the dealer" motor vehicle inventory, I sales prior year. Also, the dealer must ftle with the cowtty la. o(fi e to dealers. fleet transactions, and subsequent sales. for the 12-month penod corresponding to lhe currelll. la, a monthly form Dealer· Mo1or Vehicle /111·e111ory Tm year ,..,.11 be 25 percent or I of the dealer' total S101tme111 - listing the motor vehicles sold, and prepay their property ta..._es for each vehicle. revenue from all sources during that pcnod; not later than Aug. 1 of ll1e preceding ta year, filed 1,~th A dealer IS presumed 10 be an owner of a dealer's motor the chief appl'lllser and ll1 collec1or, the omptrollor's velucle inl'cntory on Jan. I 1f m the prior year the dealer Dl'aler's Mo1or Vehicle hl\'ef/lory Elec:11011 for Re11di11011 sold ll m0I0r l' Motor Vdnde Denln-'s ,pmnl /1mm1ory - 1 3DJH MDealer"' means a person I ho holds a dealer"s general comptroller statin Llial L11 dealer elected not 10 dl!>lingm lung nmnber i 1ed by the Tex Department be treated a a dealer wider llu section in the o( Motor Vehi I under the authonty o( Chapter 50 . current tax year; and Transportation Code, or who IS legally recognized as a ch·) renders the dealer" motor vehicle in,·entory in motor vehicle dealer pursuant to the la1 of another Slate !he current la: year by film a rendition w11h ard who compli with the term of Ta.'I: Code ection the ctucf appraiser m the manner provided by I 063(() The term doe not 111clude· Chap1er22 (A) a person who holds a manufacturer' license i ucd 4. ··Dealer's motor vehicle inventory- means all motor under Chapter 2301 , Occupations Code, vclu Jes held for sale by a dealer. (B) an cnuty Lliat I owned or comrollcd by a person who S. "' Dealer-financed sale.. means the ale of a motor \'Chicle holds a manufacturer· license i~ed under Chapter m which the seller finances the purchase of the ,·chicle. , 2301. Occ~uons Code: or the sole lender m the 1ransaetion, and retains exclusively (C) a dealer I hose eneral cl1st1"8111shmg number i. ued th nght 10 enforce the tenn of !he agreement eVJdenetn by the Tc:ta Department of Motor Vehicles urder the sale. the authority of O,apter 50 Transportation Code. 6. "'l)cclarauon"' means the dealer" motor vch.i le inventory protub1 the dealer from selling a velucle 10 any declaration fonn promulgated by the comptroller as person except a dealer required by Lllis ection. (D) I dealer ho: 7. "Fleet transaction"' means the sale o( five or more motor (i) does not sell motor velucles described by Tax \'chicles from a dealer•s motor vehicle inventory lo the Code ccuon 152.001(3XA); same person within one calendar year. C1i) meet either of the following rcqmrcmcn1 "'Mo or vehicle .. means a towablc rccreanonal ,·chicle ora (a) the total annual sales from the dealer's mo fully self-propelled vehicle with at least two ,,heel which tor vehicle inventory, less sales 10 dealers, has as ns pnmary purpose the lransport cl a person or ftcct transactions. and subscquem sal for persons, or propeny. whell1er or not intellded for use on a the 12 month penod corresponding to the public sm:c rood. or higlm y. The tcnn do not in Jud preceding tax year arc 2S percetu or le of (A) a vehicle with r pcct to which the eeruficatc or the dealer's total revenue from all sources Lille has been urrcndercd m exchange for a salvage during that period; or ccrti ficate in the manner provided by law; or (b) the dealer cbd not sell a motor vehicle to (B) eqwpment or maclunery designed ard mtended to be a pc.-rson Olhcr than onother dealer dunn used for a speci lie work related purpose other than the 12 monlh period corresponding 10 the the transpon1 ng of a person or property precedm ta.'I: year alld the dealer es11mat 9. "'Owner- means a dealer who O\\ current year ,•eh1clc that the dealer' total annual sale from the m1'entory ta.'l(C lc\lled against a dealer" motor 1•cluclc dealer'· motor vehic.ie iuvenlory, le · sales im·entory. lo dealers, ncct transactions, and ~ubsc 10 "'Person"' means a natural person, corporation, pannerslup, quent sales, for 1111, 12 monlh period corre er other legal cnllly. ponding to 1hc current tax year I Ill be 2S pcrccl\l or less of thc dealer' total re\•cnue 11 .. Sales price.. means the total amount oC money paid or to from all sources duri thatpenod, be paid far the purchase of a motor ,-chicle as forth ··saJcs pnce- in the form cntJlled ..Applicauon for Tc: (1i1) not later than August I cl the preceding tax ertificate ofT1Lle.. protnldgated by the Texa Dt.-partment year. filed ,vath the clucf appraiser and lhe col a M01or Vchicl In a transaction that docs ncx involve lcctor a declaration on a fonn prescribed by !he 2 - Motor ¼Im/,. D,.11/.,,.j Sp«inl /111,..,110,y 3DJH 1he use c:i 1hal fonn , the U..'f111 m1.>ans an amounl c:i money 9 " talcment~ means ll1e Dealer' Motor Velucle lll\·entory lhat I cquivalcn or substantially cquivalcn to lhc amount Tax tatcmcnt filed on a fonn pranulgatcd by the 1ha1 wol~d appear "sales price" on rhc Applicauon for comptroller a rcqulrcd by thi section Tc: as Ccrt1ficate orTnJc 1r !hat fonn were involved. 10 " ubscquc1 l sale" ha the mcamng given it in cction J2 . u ubsequent sale" means a dealer-financed sale c:i a 23. l 21 c:i this code. motor vehicle that, at !he time c:i !he sale, has been lh 11 . ,otal annual sales .. has the meanin ven it in eetion subJecl o{ a dealer linanccd sale from lhe me dealer' ., .121 oflluscode motor vcluclc inventory in !he same calendar year. 12. ··unit property tax factor" means a number equal to one 13 i'otal annual sales" means the total c:i the sales price twelfth ol !he prior year aggregate tax rate at the locauon from every sale from a dealer' motor ,·elucle inventory where a dealer' motor 1•etucle 1111•entory located on for a 12 monlh penocl January I c:i Llie current year 14. ,owabl recreational vehicle" means a nonmotorized ,•chi le that i d igncd for lcmporary human habitation D I r's In tructlon for Filing Forms for recreational, camping. or seasonal use and nd Paying Prop rty T x s (A) i tiUcd and rcgJstercd w11J1 tile Texas Dcparuncn of Motor Vehicles through !he office of lh collector, (8) 1s pennanmlly built on a single chassi , (C) conlams one or more life upporl system · and The current year"s ia; bill rcecived in Oet. are based on (D) is designed lo be towable by a molar vehicle. L11e market ,-.!luc of the im·entory and the current year' lllic rates Dealers must me declarations meeting the following schedule and cntcria· • file one declaration each year not later than Feb I, ..Aggr1..-gate 1ai. rate" means 1he combined 1a:-. rat of all relevant taxing units authorized by law to levy propeny • fil 11ith Ll1c county appraisal district and send a copy to the county tax olficc. and taxes again& a dealer' motor vehicle invcn1ory. 2 "Clucf appraiser" ha the meaning given 1L in ccuon • if you were not in business 0Cl Jan. I, file ad laration fonn 23 121 c:i lltis code. within Oda) clcommcnc1ngbusm wluch1 presumed to be the date c:i L11c 1ssuan c c:i L11e dealer's GD A chief 3. ..Collector" has the mer.min given it in cction 23.121 of appraiser has Llie discretion to designate a d1fferem da1e llus code lliat a dealer commcnccs business. 4 "Dealer's motor vcluclc inventory" has !he mcarung given 11 m ccuon 23.121 of llu code. omplctc lhc Dealer'. Motor \ft11icle J1IL' e1uory Declar<11io11 form, Including: 5 "Declaration~ has the mcanms given II m ccuon 23.121 cf 1h1 r.orlr. • name and business address of each locauon at which !he dealer 01 ncr conduc busin 6... Owner" ha the meaning given it in ection 23.121 of lh1s code. • each of the dealer" OD i ued by th Te: Motor Vdnde Dettln's ,pmnl J111,.,mo,y - 3 3DJH akulalc current year' market aluc a fine of up Lo 500 per day wttil filed In ddioon 10 any The mar1:ct value of a dealer· motor \'Chicle m\·cntory on Jan. other penally provided by Jaw. a dealer forfci an additional pcn:1l1y of 1,000 for each month or portion of month that it I I lhc total prior year' annual I from the d lcr' motor \"Chicle irwcntory, I sal to dealers. ncct Lrnnsactions, and 1 not filed A UL" licit can be attached to 1.lle dealer' busin ubsequent sales, divided by 12. for an owner who was not personal property to cure payment of the penally a dealer on Jan. l of th prior w year. the chief appraiser hall esumate Uie market \'alue of U1e dealer' motor vehicle inventory. In making the estimate. the chief appraiser hall extrapolate using sales data. if any. generated by sales from Each month, a dealer must file a separate inventory taX the d alcr·s motor \'Chicle im·entory in the prior taX year. tatcment for each busin location regardle of wheth r or nOl the dealer owe \'ehiclc inventory tax for the current year A dealeT who owes no vehicle 1m'Clltory tax for the current If a dealer ra,1 10 file a dcclaralron, or 1f, on Ute declaration, year because the dealer \V3S not in busin on Jan. l may a dealer reports the sale of fewer than five motor \'Chicles in not a ·gn a unit property Ill. to a motor \'chi le Id hy the Uic prior year, the cl11cf appraiser hall report that fact to the dealer nor remit money with the temcn wtl pursuan to Te.seas Department of Motor Vehicles and the dcparlrnent I.he term of a contract shall initiate tenninauon proceedings. The elud' appraiser shall include with the report a copy of a deciaration. if any. Dealer must file talcmen meeting the following hcdulc indicati n the sale by a dealer offewer than fl ve motor vehicles andcntcria m tl1e pior year A report by a chief appraiser to lhc Te.seas • tile 12 Sl3tements per year: Department of Motor Vclucles 1s pnma facic grounds for the • file by Lhe 10th d each montl1 for tl1e pnor month: canccllauon of the dealer's OD, or for refusal by the Texas Deparunem of Motor Veh1cl to renew the dealer' 00: • file 11ill1 llte cowily t.ax o(lice, lob'Cllu:r will1 prq,aymcmt of tax • end a copy of the form to the county appraisal d1 tnct; A dealer 11110 docs not file a declaration form by Feb I or • file a statement indicaung no sales If no motor vehicles each year commits a misdemeanor offense pw1ishable by \\ere sold dunng the month; Special Inventory Tax County Tax Assessor Collector &crow Accounts ....+ rm rm rffl rm f.a, M•r Apr M•y ...... ______..SI_T_T_.,. ___ ➔ rmrmrmrm Jun Jul Aug Sep rmrmrmrm Oct Nov Oec J•n 4 - Motor ¼hule Dettln's ,pedal /111tt111ory 3DJH • file monlhly. bul do 1101 assign wul propcrt uu,: or se,'nd prcpaymcn oC ta.-:cs if not in business on Jan I: and A dealer who d not lile the monthly tax t tement by tJ1c • rel.am docun1en1.a1ion o( each motor velucle sold 10th day of tllC following montl1 comm11s a misdemeanor o fcnsc punishable by a fine up to 100 per day witil filed A dealer must use th Comptroller's Deafor's Motor Vehide In additJon to any other penalty provided by law, a dealer Jr,ve111ory Tax talemem which rnay include infom1ation the forfe1 • penalty of 500 for ea h month or portion of month Comptroller deems appropriate and must mcludc'. that it i not liled A tax hen can be auached to 1he dealer· description of each motor vehicle sold; business personal propcny to secure paymen of lhe penalty. 2. prie oC the motor 1•chiclc; A dealer who fall to remit the ta.-: due pa) a S percent late penalty. with another S percent due 1f not paid \11llun 10 da 3. wlit propeny 1ax of the motor ,·chicle if any; and 4. lhe reason no unit property ta.-< is assi ned if no unit property ,a~ i 3SSlgned. The 3$$CSSOl'(S) for lhe ta.-<1ng wuts provides the collector a copy of he ta.,; bill sent 10 the owner, usually in Oct or On or before the 10tl1 day of each month. an owner i required Nov The collector apphe the money in the owner' escrow to deposit with lhe collector the lotal unit properly ta;,. accouni 10 the imposed laxes of each ta, mg unit m proportion assigned Lo all motor l'elucle sold from the dealer's motor 10 the amoum of levied tax An 01111er receil'e a lax receipt vehicle llll'Cntory in the prior month to which a urut propcny for payment and an additional 1ax bill for any deficiency m tax was assi ned, together 111th the monthly statemen The the escl'OI accoun An owner must pay the deficiency by Jan. money I deposited by the eollecta- m the owner' escrow J to avoid delinquency. accow11 for prepayment of propeny taxes levied agamst th dealer' mOlor l'Cluclc mvcntory. An owner may no wnhdraw Not later than Feb IS, tl1c collector must distnbute to th f wids from the ro1 acconn taxing wuts all fwids collected and held in cscro\1 Colllacl th eo11111y rox O.S.St'ssor c:oll1rctor or appraisal tlistnct /or the 111111 properly la.t/actor: The unit property 1.a, X s by factor I calculated by dJV1drn tllC aggregate tax rate by 12. If the aBSregate iax rate is expre ed in dollars per 100 of valuation. divide by IOOand then d.lvide by ll It represen A person who acquires th busin or a ts of an 01111er one twelfth of tJ1e precedmg year' aggregate t.nx rate at lhe m y, by contract, agree to pay tllc current y r motor vehicle locauon, here tlle dealer's motor vetucle m1·entory 1s located uwen ory taxes O\\ed by tJ1c owner The 01111er who O\\ tJ1e on Jan. I of the currcn year. current year ta.,; and I.be person 11ho aeqlUres the busmc or assets of tlle owner shall jointly notify the chief appraiser and Co/c11la1e tilt! 1111i1 property tar: The 1D11t propeny tax of each the collector or the terms of the agreemena. ror the purchaser motor vehicle 1s dctermmcd by mull.iplymg the sales pncc of lu IMY ll,c <.ua 1c11t )""' 1mc11lu1y liL~C:,, U\\«l b tl1c :,dl11ag tJ1e motor velu le by lhe unit propeny ta.,: factor dealer. The chief appmscr and lhe collector hall adJUSl their rcca-ds accordingly. A person who agrees to pay currClll. As ~8" a 11ml /ITOJJt!rl • lax _,:ccpt for a vehicle sold 10 a year ta." Motor Vdnde Dettln's ,pmnl J111,.,J110,y - S 3DJH Chi f ppr is r n p ction of 4 to a collector or cl11cf appraiser; o a distnct attorney, crimmal distnct a11omey or county attorney i1wolvcd in the enforcement of a penalty imposed A chief appraiser may exam me U1c records of the holder of pursuant to Tax Cod cctions 23.121 or 23.122. a GDN issued by the Texas Depanment ol i\1otor Vehicl A request mus be made in writin delivered personally to 6. for statistical purposes if in a fonn that does not identify lhe custodian of the records, al the location for wluch the specific property or a specifi property owner: ODN has been I ucd, must provide a period not less than 15 7. if and to the e.~tenl that the mfonnauon is req111red days for lhe person to respond to the request, and must state for inclUS1on in a pubhc document or record that the Iha the person to whom It i addressed ha the right to seek appraisal or eollcction office is required by law 10 prepare juchcial relief fr01n compliance \\ith U1e reciuest. The chief or mamtam. or appraiser may examine. to the Texas Department ol Motor Veluc:l for use by that U1e document i ucd by U1t Tc:-.a Dcpartmcnl of Mot.or depanment in auditing complian e of i license with Vchicl showrng the person' GD ', appropriate prov151ans of appl i ble law. 2 documentation appropriate to allow the chief appraiser to ascenain the applicability of Ta.~ Code ectiom 23,i _J and 23.122 to the person; • Por specific: qu lions on IJ1e dedarauon form , conlJlct the sales records to substantiate information SC\ forth m the coumy appraisal di uie dealer's declaration filed by the per on • For spec, lie qucstians on the monthly tall. statement fonn, A dealer who ,,iolates these provisions cam m1ts a contact the county tax office. m1~neancr offense pwnshable by a fine not to exceed 500 per day A chief appraiser and collector may examine Assistanc Division by email at pt:idcpa • or certain docwnenll!uon h Id by a dealer as set forth m Tax I 2529121 ~ 2toa c Code cc11on 23.121(g) to cootact the Information crviccs Team). A declara11on or statement filed wnh a chief appnuser or collector 1s c:onfKlential and not 01>en to public 111spec1101t A declaration or Slatemcnt and the mfonnauon contained in either may not be disclosed to anyone e.- 6 - Motor Vt!lnrle Denll'l's Sp«inl /111~111ory 3DJH Declaration Form 50-244 Inv nr ry D claration CONFIDENTIAL This CIOCumonl ffllSI lie ..... wtl11 t,1111Pf81S11 Cl ot Olllco ancl 1111 ...... , ,. --1..ior t O Cl In .,,. oounry '" WIIIOII ,..,, tlloln .., 1. IOOIIOCI. Do not 11111111, doeumtnl wtlll tll O-or ..,r ..... Con,p•0111< ol Pubic,...... ,, • .....,... ond-... 1•-on ,.. 111, _..... ch1t1c1 •-In you, counry fflO)' lie lound 11 •OfflP"Ol!tt 1e,_1pr_,y,..,,.,• .,• ..,.., ...... ,/cad. t.ocallon and-1•-on to, 111• COU\l'J I.U HMUONIOIIICIOr"I Orl,ot, In yow counry nuJ bl IOUnd 11111 complrolff tnDI plp,OpNtytufrMtr•nc•ll~.ctory/be "_""_,,OEIIERAllNSTRUCTIOIIS __· Thll-llOlltbr•-«--IO---WW""""'IPl'...W T•o.Jt ,on23121 r.. AlTERIIATIVE ELECTION Fllod"".Jan I :ro1•,--al-""- STEP 1 °"'11or lnlormnllo,1 Utr ltl.... f..COt STEP 2. Nl Bu11oou. Loai.Uon, nnd Gonoui.l Ot11-bngu11,l1111g Nurnb.>u -.alol ■1111,o..,..o..i--....-•sOl_,_,.,wl""'1}0U~-u.-l hold"-•-•~-• -llyU,ol-l)opor-.toll, Vol- ,.,__,r,__ , f'6 lllOft,, Ol{IWlt: ~- d!Wir-ll lftlS , '"'c...\tJ C0ff¥1~0tltr tuapl 50-,..fo(propt.u .... ,,.,, Motor V.-hu/,.. D,..n/,..,,'s ,pm11/ /111..,,,ro,y - 7 3DJH Declaration Form 50-244 (continued) Oe•ler' • M 01or Veh Ide In •••n•or y Oec laru f n STEP 3 But11l91.a Loettllon lnlounf'ltJOrl ,-i.1t,t...... ,,.....,,.o.;onot11<1,""P>'11111run1MM pf.,...,.,alir Oflht~_,..,_,,,...IMMlofllo~-iv-oc1 OfJOU--lll4«bla0<8COfll'OI--OfllOl ..,qlOOl! ..~-IWl\l,..._. Acco,,rMN.,l'Ote-ft•.,..l'IJ SlEP .& P~urnl»r ol Un1lt SolcJnncJ ~k\ To1til1. _d..,.._follhopo_,... ~mor,ll, pool'.)d-,~IOlhtpt10<1"XY""' lj() STEPS M"1kol Vnl STEP 6 Slg11n11J101111~ Onie fol• .. lf)'OU miM I llftt 0111tmon1 on fll• rtpOII. \'OU oould bo loun 1 ~, - ,., -, , ... .., • • •• • - • ..... ~·- • .. complroUer texa'l pnaxlnfo/pfopl.1x 8 - Motor V.,/11& Dtt1t! 3DJH Declaration Form 50-244 (concluded) Doler' Motor \ 'cb1Glc lo ,•cqtor · Dcduu100 Add itiona l Inscruccions Stop 4. Numbor of unite sold and N ie totale. The top row ol boxes Is 1he number ol ..-.its sold for lhe preceding year in each category The bottom row of boxes 1s the dollar "'"'""' wlJ fv1 u., .,..,,,;.,..., Y""' it, w Motor vthlcl• Inventory - nits ol mO(or vehicles. A motor v♦hid e Is a l\lly -♦II· propelled vehicle woth at least two wheels which has 1he pnmary purpose ol lfmu ponng people or p1cperty (whe1her or n011nteoded for use on a~ stteet, road or highway) and 1ndudet a loweble recreabonal wh1de Motor vehc:fe does not include: 1. Vehctes wi1h a c8f11!1cote ol btle that has been surmndelild ,n exchang• for a sal· vage certil1C819, nor 2 eqwpment or machinery designed and intended for a specific work-related purpose other than 1mnspo11Ing people or prcperty Motor vehicle ,nven• tory does nO( include fleet lfllllsac~ons. deal8f sales or subsequent sales Floot transaetion - motor Y8hic:fes included in lhe sale ol f...a or more motor wholes from your invenlory to the same person wittin one calendar year. Oealotr ulea - tales ol vehlclu to ano1htr T.xas deal•r or a dealer who Is legally recogi,zed in another state as a motor velude dealer Subsoquont salo - ~ r-lnanced sale ol a motor vehde tho at the bme cl sale. has been 1he subjeet cl deal8f financing from your motor veh!de inventory in the sime calendar year. Motor V.-hu/,.. D,..n/o's ,pm11/ /111..,,,ro,y - 9 3DJH 8ection for Rendition Form S0-81 S Prap,ny T2~ Dealer' Motor Vehicle Inventory El ction for Rendition FormS0-81S Thlt docufflffll mut.l be, Id With tht aippnl1al d1"4c1 oflc:t Md lht c.ounty ID n1fttot~ooll1 0 ERAI. INSTRUCTIONS II' """' "1o1 "'61>-/ 11 - 11W n0110 bt u M 11 - ""'61 fftx 0>clo 23 121 M (0) --"'""(0 "'" ____ lollowll¥J ~••o ,,,._, __ ~ ...... '"-.. -Mcl...... lO St111 .. lho YOllt fot Wl1ich You fH4 Applying Ta STI:P I; o.x,1., lnlormo~0<1 c,. 1 o - Motor ~h,rle DMlttr's Spem,I J111,,111ory 3DJH Election for Rendition Form 50-815 (condudedJ D••ln' r Matar V,hld, lnun1ar · Elation far R,ndltfan STEP 2 Appllrant lnforn>nnon ,, __ ,,, STEP 3. O..,•k•nh,p ln!orrn11boo STEP 4 Eloct,on nnd &gnntu,., II' I " If JO" mlk• • t••••1•1itm11,u on du applicadon, you could be liDund'gajUy of• OKs A ml&dlmeator or a i&lal•l ■ f ltlony und• hn• Code Secllon a110. r, ~,, .. ,. · ,/9 J'• ~ , ~ 1 • •,t{ ~ '"" comph0Jler.tex,1s ecwlL.ulnrolproPt.lx MQtor Vd)l(k D,wh's Sp«ml J,wenrQry- 11 3DJH Monthly Tax Statement Form 50-246 ft 0\ fl\ cp Prop,rr · T• Deal r' Moror ~ hide Invenrory Tax racemenc FormS0-246 CONFIDENTIAL eq,, <--oodt•fd Thi. dOcurntftl ....., bo ftlod .., ...... C....,ly '"" ...... - .., ..... ollke lll'ICI lllo --·- clolrlcl O CO in lllo COUftly In .,,,c11 -,OW bu...... 11 IGC.lled Do nol • thll docuffllnl Wlll'I the a Ci1 ot theTaH Compttoll• or PUbllo A0eoun1 Location .anG addrHI lnromuuon fCN' 1"1• county W .._,.,.,eo1,.., ..... Ollct In yow couniy - ... IOUnd I -IIOller ltlat.g GEl STEP 1 0..,1.., lnlo,rMbon OtrS " Zl~ T, 12 - Motor \/eh,& D,-n/n-'s Sp«111/ /1111,mrory 3DJH Monthly Tax Statement Form 50-246 (continued} _.,._STEP 2 8 u11n,o-c,· N 11Hoo 11 nd Phy11aid tu h/1-ot.1 oT Bu"1 r,ott LOCll-hon ZIPC.10 STEP 3 Veh1c'11 lnwn1ory lnformnt1on no.lllt f>t lolow'flll irU_,.,... -11 "'°"" wl..io -wung O,o •-11119 rnorch Cclnnloon 11-.t ...._ In IIIU ol fllngoui U,o no,ffillo0n II lta OIOp •-a10 •ffr11 IQ!lh Ull --fO'l"WOd l>o _...., olol"UIOII lnA-IMICMIOlm,10U11-n-.u..a111n..--s..'°" --• 00CU11-.:>n .... Al---- ~ ~10r---- I OHcrip on 01 v.i,1o1e Solo 1'fJ>e 01 ,.. .. Unll::i-ty ht' D tor Vthldt PulCl>H•'t ...... 1,1- _ _ I - s,o - YtlW - Mll • _,..,. , ·, i- ,,., .-••1~ ~· " , • ·,.. • ,..-• • •· com plrol\er texa,.pnaxlnlo/lllt)pt.n Motor Vdnd<' D<'nkr's Spam/ J,wmrory- 13 3DJH Monthly Tax Statement Form 50-246 (continued) STEP•· To~,I UnH• Sold oncJ Tomi S,,i..- uff'bN OI IA"lll• Hild toe npo,Ung month - . s s °"""'-- STEPS: Signllllm> ■ nd Dt,11> Slgnotu,. r,qurod on 1111 p,igo only ,.. II l'OII 1111M I,...... ,, on'""-~ you ...... Do ""'"" !JIiiy 011 a ... Am.- Ot I a II IN ltlOt,y "'°" Pfflal c-s.c•on 37.10. '. - ,. · · , · .• : · comptrolk!r.1ex.a,,20¥/l.1xlnl0/p 14 - Motor ~h,rle DMlt!rs Spem,I J111,,111ory 3DJH Monthly Tax Statement Form S0-246 (conduded) Or•lu' ~lo1or V,hi J, lnnncory T, r 21~mt nc Ad itional Instructions St<,p :I: lnformadon on each ""hidtlct 1or lht anont unit properly 01 pcopo,ly(wholher or nol llllonclod IOI use on o public •H• « road, cc highway) and lndudu o k:mabM ,_.a anal vthlclt la.X faclol . Tht unrl poperly lax laclol IS cllo.Aallld by dividing Motor vtllid• dou noc lnclldt: 1. vtllldH wilh a. ctRlica ol 1h11 prier 1'9'1''' oggrev;,111 IGx rQlle 1)11 12. II flt .aggrag;,111 111X ,a Is e,q)ltcHd In OOlals pe, Sloo cl valJoion, dvlde 1)11 Sloo bdo '10lhllt bHn w.utndtrod In •xchGflll• IOI Q lalvo,gt Ctr· liliut•: nu 2 GqlOl'ffllnl 01 madllnery dt51Gnad and lnltnclld llnd 111n - l:oj' 12 II flf)f.. 6RIS ont·....,..,11 of Ill f)f-· Ing ylOl's ogg,tglltl WC 10.lt al '11 locallon. Fa IIHl dtlltr IOI Q spK!fic WOik rtllllad purpoee Oll'ltr lhon llansporllng llnd ~IHits NI,., not Included In '11 mOIOt peCl)lo or poper ly. vehld1 lnvtntcty, 11>1 unit proptrly WC Is $-0-. II no unit properly la.JC II FL - lleol tranMCti- - mocor whldos lndudad In !ht colt ass,gnod, stall '11 ,....,,, ol five or more molOf velllde& tom lnvenlOfY IO lhe same ptr· TOIIJ unit p , ·, ~ ·, •• ·-,. • . ", .· ••, .... C MQtor Vd)l(k D,wh's Sp«ml J,wenrQry- 1 S 3DJH Fo, l'nl:lle lnlo,mallon or add,Uonal copies, vi ti ou- webslle complroller.lexas.gov/laxlnfo/proplax , ... T • ~10111)1 ol Put>t-. ,.,._. 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UHDVRQDEOH QXPEHU RI WLPHVDQGWKHGHIHFWVVHULRXVO\DIIHFWWKHXVHYDOXHRUVDIHW\RIWKH YHKLFOH &RPSODLQWV XQGHU WKH ³/(021 /$:´ PXVW EH ILOHG ZLWK WKH (QIRUFHPHQW'LYLVLRQZLWKLQFHUWDLQWLPHOLPLWV$ILOLQJIHHLVUHTXLUHG EXWZLOOEHUHLPEXUVHGLIWKHYHKLFOHLVIRXQGWREHD³/(021´ %HFDXVH WKH ILOLQJ GHDGOLQH DQG RWKHU UHTXLUHPHQWV RI WKH ³/(021 /$:´ DUH YHU\ VSHFLILF FDOO WKH (QIRUFHPHQW 'LYLVLRQ IRU PRUH LQIRUPDWLRQRUIRUDVVLVWDQFHFRQFHUQLQJZDUUDQW\UHSDLUSUREOHPV 7H[DV 2FFXSDWLRQV &RGH UHTXLUHV WKLV QRWLFH WR EH FRQVSLFXRXVO\ SRVWHG LQ WKH FDVKLHU DUHD RI WKH IUDQFKLVHG GHDOHU¶V VHUYLFHGHSDUWPHQW 5HYLVHG CHAPTER 12. THE ADMINISTRATIVE COMPLAINT PROCESS IT IS VITALLY IMPORTANT THAT A DEALER ALWAYS HAVE ITS CURRENT MAILING ADDRESS ON FILE WITH THE TEXAS DEPARTMENT OF MOTOR VEHICLES (TxDMV) AND TO READ AND TIMELY RESPOND TO ALL CORRESPONDENCE FROM THE TxDMV x Legal correspondence from the TxDMV is sent to the mailing address reported by the Dealer on its most recent license application or amendment. This is referred to as the dealer’s “last known address.” This is the address at which the TxDMV is legally required to serve notice when corresponding with a dealer regarding a complaint filed against the dealer. x Texas law requires a dealer to report any change of mailing and/or physical address to the TxDMV within 10 days of the change. x Legal correspondence mailed to a dealer at its last known address is considered valid legal service, even if the dealer’s address has changed (and was not reported to the TxDMV.) The administrative complaint process will continue, even though a dealer may not actually receive the legal documents sent to the outdated address. x Failure to have a current mailing address on file with the TxDMV may result in the dealer not receiving important legal correspondence. If a dealer does not know about an ongoing administrative complaint and fails to timely respond to legal correspondence, the ultimate result could be the imposition of a substantial civil penalty and/or revocation of the dealer’s license without the dealer’s actual knowledge. x Even if a dealer keeps its mailing address current with the TxDMV and it does not accept service or open and timely respond to legal correspondence, the administrative complaint process will continue without any defense or submission of mitigating factors that can substantially benefit the dealer. x A dealer who does not update its mailing address with the TxDMV, or fails to timely respond to correspondence risks forfeiting valuable legal rights in the administrative complaint process. IT IS BENEFICIAL TO WORK WITH THE TxDMV IF A COMPLAINT IS FILED AGAINST YOUR DEALERSHIP. MOST COMPLAINTS ARE SETTLED INFORMALLY ONCE A DEALER CONTACTS TxDMV STAFF IN RESPONSE TO CORRESPONDENCE RECEIVED FROM THEDEPARTMENT. 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