Greater Mekong Subregion Tourism Infrastructure for Inclusive Growth Project (GMS TIIG) – Lao PDR ADB Loan–3156-REG (LAO)
PCU Quarterly Progress Report No. 4
1 October 2015 – 31 December 2015
A. Introduction and Basic Data
ADB loan number: ADB Loan 3156-REG (LAO) Project title: Greater Mekong Subregion Tourism Infrastructure for Inclusive Growth Project Project Number: 46293-003 Implementation Period: 14January 2015 - 31 December 2019 Borrower: Government of Lao PDR, Ministry of Finance Executing Agency: Ministry of Information, Culture and Tourism Implementing Agencies: Department of Information, Culture and Tourism; Departments of Information, Culture and Tourism of Champassak, Khammouane, Luang Prabang and Oudomxay Provinces
Estimated Project Cost: US$ 43.57 million ADB Financing: US$ 40.00 million Counterpart Financing: US$ 3.57 million
Status of project financing:
ADB loan Counterpart Cofinancing Total US$ US$ US$ US$ Expenditure Projection for this 2.028 1.817 0.211 none reporting period 2015:
Year to Date Project Expenditures: 1.029 0.818 0.211 none
Total Project Expenditures: 1.029 0.818 0.211 none
Date of loan approval: 8 September 2014 Date of loan signing: 27 October 2014 Date of loan effectiveness: 14 January 2015
Reporting Period: 1 October 2015 – 31 December 2015
1 Project Scope:
The GMS Tourism Infrastructure for Inclusive Growth Project (GMS-TIIG) in Lao PDR is financed by a US$ 40 million loan from the Asian Development Bank with additional budgetary resources of US$3.57 million sourced from the Government of Lao PDR. Target provinces are Champasak, Khammouane, Luang Prabang and Oudomxay. The Ministry of Information, Culture and Tourism is the executing agency responsible for the coordination of the project. Implementing agencies are the Tourism Development Department, Ministry of Information, Culture and Tourism and the Departments of Information, Culture and Tourism of Champassak, Khammouane, Luang Prabang and Oudomxay Provinces.
The impact of the project will be increased tourism employment for people living in underdeveloped segments of the GMS Central Corridor. The outcome will be increased tourism receipts in Champassak, Khammouane, Luang Prabang, and Oudomxay. By 2019, aggregate annual tourism receipts in the project provinces will increase to $330 million, helping to stimulate the creation of 27,000 additional tourism-related jobs by 2025. Based on current workforce participation rates, it is expected that 50% of these jobs will be held by women.
The project outputs are (i) improved last-mile tourism access infrastructure, (ii) improved environmental services in cross-border tourism centers, (iii) strengthened institutional capacity to promote inclusive tourism growth, and (iv) effective project implementation and knowledge management.
Project areas for outputs 1 and 2 include the venerated Buddhist shrines That Sikhottabong and Xang Cave; United Nations Educational, Scientific and Cultural Organization World Heritage Sites and national protected areas in Champasak, Khammouane, and Luang Prabang; and ChomOng Cave in Oudomxay, which has 16 km of underground passages.
Output 3 will complement infrastructure investments in Khammouane, Luang Prabang, and Oudomxay, and augment ongoing ADB assistance in Champasak by building capacity to (i) improve destination management, (ii) promote small and medium-sized enterprise development, and (iii) prevent the negative social and environmental impacts of tourism. The focus will be on assisting residents better understand the challenges and opportunities that tourism growth presents, and widening access to tourism-related economic opportunities such as retail services, food and craft production, recreation services, and wage employment in hotels and guesthouses.
Output 4 focuses on counterpart capacity building to ensure that financial management and procurement, civil works design and supervision, environmental and social safeguards monitoring, and the preparation of operation and maintenance (O&M) plans for project facilities is compliant with ADB and government requirements. Output 4 will support knowledge management and training programs that are aligned with the Association of Southeast Asian Nations tourism standards, help steer tourists to project provinces by intensifying the promotion of multicountry tour circuits in GMS corridors in cooperation with the private sector, and assist the participating countries develop common systems to collect and report tourism statistics to facilitate informed decision making and the formulation of sound policies.
Summary of project progress:
This is the fourth report of the project and covers the fourth quarter (1 October – 31 December 2015).
Implementation of the Greater Mekong Subregion Tourism Infrastructure for Inclusive Growth Project in Lao PDR (GMS-TIIG) started smoothly. The Ministry of Culture, Information and Tourism (MICT) is effectively fulfilling its role as the project’s executing agency and has established organizational and staffing structures, and is conforming to implementation arrangements.
2 Activities are well underway and outputs being achieved as outlined and specified under D.4. “Assessment of Implementation Progress”.
Time elapsed since grant effectiveness is 20%, with weighted progress of implementation of 8.65% and disbursement to date of 4.67%. This discrepancy is due to the fact that implementation of output 1 and 2 activities has only started to be initiated in this reporting period.
Weighted progress:
Project progress by weighted activity is 8.65% as calculated in attachment A. Figure 1 illustrates the percentage of project progress relative to percentage of project funds disbursed and time elapsed.
Figure 1: TIIG project Lao PDR: Time elapsed, disbursement and weighted activity progress
90
80
70
60
50
40 Time Elapsed Percent% 30 Disbursement
20 Weighted Progress
10 8.65 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Quarter
3 B. Utilization of Funds (ADB Loan, Cofinancing, and Counterpart Funds)
As of 31 December 2015, cumulative contract awards (CA) under the ADB loan is $3.167 million, which represents 8.85% while cumulative disbursements is $1.671 million, which represents 4.67% of net loan amount. For 2015 achievement, contract awards of $3.167 represents million 84.5% of 2015 e-Ops contract award projection of $3.750 while disbursement of $1.671 million represents 93.9% of disbursement projection of $1.780 million. For Q4 2015, the Project has achieved actual contract awards of 0.220 million and disbursement of 0.669 million.
Table 1: Status of Loan Status(of(Loan As(of(31(December(2015
Original( Current( Contract( Uncommitte Undisbursed( Allocation Allocation Awards Disbursement d(Balance Balance 01 Works '24,599,722 '''22,001,223 '''''''''''''''+ ''''''''''''''''''+ ''22,001,223 '22,001,223' '15,948,000 '''15,948,000 '''''''''''''''+ ''''''''''''''''''+ ''15,948,000 '15,948,000' 02 Equipment '''1,469,998 '''''1,318,697' ''''''314,755 '''''''''314,755' ''''1,003,942 ''''1,003,942 '''''''953,000 '''''''''953,000 ''''''225,273 '''''''''225,273' '''''''727,727' '''''''727,727 03 Consulting(Services '''2,460,281 '''''2,203,192' '''2,638,049 '''''''''134,226' +'''''''434,857' ''''2,068,966 '''1,595,000 '''''1,595,000' '''1,899,491 ''''''''''''95,271 +'''''''304,491' ''''1,499,729 Capacity(Buiding(and( 04 Training '''2,634,583 '''''2,358,794' ''''''120,387 '''''''''120,387' ''''2,238,407 ''''2,238,407 '''1,708,000 '''''1,708,000' ''''''''85,449' ''''''''''''85,449 ''''1,622,551 ''''1,622,551 05 Recurrent(Costs '''1,437,606 '''''1,287,709' ''''''''94,160' ''''''''''''94,160 ''''1,193,549 ''''1,193,549 '''''''932,000 '''''''''932,000 ''''''''66,833' ''''''''''''66,833 '''''''865,167' '''''''865,167 06 Interest(Charges '''''''789,758 '''''''''706,423 '''''''''''''''+ ''''''''''''''7,699 '''''''706,423' '''''''698,724 '''''''512,000 '''''''''512,000 '''''''''''''''+ ''''''''''''''5,517 '''''''512,000' '''''''506,483 07 Unallocated '''6,608,052 '''''5,910,035' '''''''''''''''+ ''''''''''''''''''+ ''''5,910,035 ''''5,910,035 '''4,284,000 '''''4,284,000' '''''''''''''''+ ''''''''''''''''''+ ''''4,284,000 ''''4,284,000 99 Imprest(Account '''''''''''''''+ '''''''''''18,745 '''''''''''''''+ ''''''1,000,000 '''''''''18,745' +'''''''981,255 '''''''''''''''+ '''''''''''''''''+ '''''''''711,281' ''''''''''''''''+ +'''''''711,281 (40,000,000 (((35,804,818 (((3,167,351 ((((((1,671,227 ((32,637,467 (34,133,591( (25,932,000 (((25,932,000 (((2,277,047 ((((((1,189,625 ((23,654,953 (24,742,375(
Percent(to(Loan(Amount 8.85% 4.67%
Table 2: 2015 Contract awards and disbursements
Contract;Awards 2015 Q1 Q2 Q3 Q4 Total Projection 0.000 0.500 1.250 2.000 3.750 Actual 0.678 0.000 2.269 0.220 3.167 Percent 678.0% 0.0% 181.5% 11.0% 84.5% Disbursement 2015 Q1 Q2 Q3 Q4 Total Projection 0.500 0.500 0.780 0.000 1.780 Actual 1.000 0.002 0.000 0.669 1.671 Percent 200.0% 0.4% 0.0% 0.0% 93.9%
At this early stage of implementation, the need for reallocation within ADB loan categories, or an overall project cost overrun is not yet envisaged. Although to date, the US$ equivalent of the ADB Loan of SDR25,932 million has reduced from $40 million to US$35.804 million, and consulting services category has exceeded its current allocation.
4 C. Project Purpose
1. Implementation Arrangements
At this initial stage of the project implementation, everything conforms to the recommendation of the President (RRP).The project implementation arrangements compared with those in the RRP are in place and implemented.
No major changes have occurred or will need to be made. The implementation period has changed to January 2015 to December 2019 with estimated completion date 31 December 2019. The status of procurement and consulting services is shown in table 3. Detailed arrangements referring to the implementation progress are outlined in Chapter D. “Implementation Progress”.
Table 3: Status of project implementation arrangements compared to those in the Report and Recommendation of the President (RRP)
Aspects Arrangements Status 31.3.2015
Implementation period November 2014–June 2019 January 2015-December 2019 Estimated completion 30 June 2019 31 December 2019 date Management (i) Subregional steering Vice minister, MICT; senior officials representing the Ministry Implemented committee of Tourism, Cambodia and the Ministry of Culture, Sports and Tourism, Viet Nam (rotating chair)
(ii) National steering Vice minister, MICT (chair); vice governors of Champassak, Implemented committee Khammouane, LuangPrabang, and Oudomxay; senior officials representing MPWT, MPI, MOF, MONRE, and LWU (members) (iii) Provincial steering Vice governor (chair); DICT, DPWT, DONRE, LWU, and LNF Implemented committees of participating provinces (members) (iv) Executing agency Ministry of Information, Culture and Tourism Implemented (v) Project coordination Tourism Development Department, MICT (6 PCU staff) Implemented unit (vi) Implementing DICT of participating provinces Implemented agencies (vii) Implementation units Khammouane, Luang Prabang, and Oudomxay PIUs with full- Implemented time DICT and DPWT counterparts (14 staff in each PIU); Champassak PIU with full-time DICT counterparts (11 staff in the PIU) Procurement International competitive 3 contracts $27,765,000 Bidding may start $ bidding Q2 2016 National competitive bidding 1 contract $220,000 Contract for the $ 219,900 procurement of 6 units double cab pick ups was signed on 20 October 2015 and 6 units delivered (2 units PCU and 4 units PIUs) Shopping 32 contracts $544,500 10 contracts $ 80.980 Consulting services Firm (QCBS) 154 person- $1,650,000 Contract with the $ months Eptisa Servicios 1,649,080, de was signed on net of tax 23 September 2015, and firm mobilized in
5 November 2015.
Firm (CQS) Lump sum $52,000 Contract with Budget for audit ACCMIN increased Consulting and to $115,000 Services Co Ltd was signed on 21 December 2015 and auditor has mobilized in January 2016 Individuals 119 person- $884,000 5 individual $ 678,500 months consultants for 81 person-months engaged. Request for EOI’s for 4 individual consultants estimated at 20 pm will be advertised in January 2016. Retroactive financing Advanced action for consultant recruitment requested and/or advance Retroactive financing not requested contracting Disbursement The loan proceeds will be disbursed in accordance with ADB's Loan Disbursement Handbook (2012, as amended from time to time) and detailed arrangements agreed upon between the government and ADB.
2. Status of development objectives
Development objectives are on track, no remedial measures are required based on the current project scope and implementation arrangements. At this very early stage of the project, a thorough assessment of the likelihood that the immediate development objectives (project purpose) will be met in part or in full cannot be conducted yet.
Changes to the key assumptions and risks that affect attainment of the development objectives are not deemed necessary at this stage.
The project’s viability and accomplishment of immediate objectives are not at risk.
Monitoring and reporting on environmental and social requirements is being developed.
6 D. Implementation Progress
1. Project Organization and Management
Implementation Arrangements:
The Ministry of Information, Culture and Tourism (MICT) has appointed its Vice Minister to serve as the Lao PDR representative on the project’s Subregional Project Steering Committee. At the national level, the Vice Minister of MICT serves as the National Project Steering Committee Chairman. Appointed members of the National Steering Committee are the Vice Governors of Champassak, Khammouane, Luang Prabang, and Oudomxay; and senior officials representing MPWT, MPI, MOF, MONRE, and LWU.
At the provincial level, the Provincial Steering Committees have been also established in each province. The Committees are chaired by the provincial Vice Governors, with members of DICT, DPWT, DONRE, LWU, and LNF of participating provinces.
Establishment of PCU and PIU’s:
A Project Coordination Unit (PCU) with 6 full time staff has been established in the Ministry of Culture, Information and Tourism headquarters building in Vientiane. 4 project Implementation Units(PIU)have been established in the provinces Champassak, Khammouane, Luang Prabang, and Oudomxay.
Each PIU is staffed with 6 to 12 individuals. A roster of PCU and PIU staff and project consultants active during this reporting period is shown in attachment D. Equipment and materials to outfit each PIU are being purchased as needed and within budgetary resources available.
Organization and Staffing of PCU and PIU’s:
The PCU consists of a National Project Director, National Project Manager, Financial Controller, Chief Accountant, Office Manager and Office Assistant. Each PIU is staffed with a team of existent government employees and externally recruited staff. Out of totally 52 planned positions, 33 positions are in place at this stage. Details with progress assessment are shown in table 4, and a staff roster with names in attachment D.
Table 4: Progress assessment on staffing of PCU and PIUs
Position Plan Status Comments 31.12.2015
PCU Staff Number of staff Project Director – Government 1 1" Project Manager – Government 1 1" Financial Controller (Finance & Procurement 1 " Supervision) – Government Chief Accountant - Externally Hired 1 1" Office Manager (Safeguards and Monitoring 1 1" Coordination) - Externally Hired Office Assistant - Externally Hired 1 1" Total 6 6 !! ! "
7 PIU Staff Number of staff PIU Supervisor – Government 4 4" PIU Director – Government 4 4" PIU Manager – Government 4 4" Finance Officer – Government 4 4" Accountant - Externally Hired 4 4" Secretary - Externally Hired 4 4" Tourism Team " Tourism Coordinator – Government 4 4" Training Specialist – Government 4 4" Tourism Planner – Government 4 4" Marketing and Product Development Specialist – 4 4" Government Infrastructure team " Civil Works Coordinator – Government 3 3" Engineer – Government 3 3" Surveyor – Government 3 3" Safeguards Specialist – Government 3 3" Total 58 58
Internal operations that may impact on the implementation arrangements or project progress:
The recent reorganization and merging between the former Lao National Tourism Administration and the Ministry of Information and Culture – to become Ministry of Information, Culture and Tourism (MICT) - caused some difficulties in terms of the understanding of project scopes and coordination among the Ministry, PCU and PIUs.
The project is under the organization chart of the recently created MICT and Department of Information, Culture and Tourism (DICT) which includes the three sectors information, culture and tourism. This may cause some delays in terms of the approvals requested and may cause misunderstandings on project purposes from some leaders or directors of the MICT and DICTs.
2. Recruitment and Performance of Consultants
A number of consultants were recruited and contracted as shown in table 4. Additionally to earlier recruited consultans, the project management and civil engineering support consultants (EPTISA Servicios De Ingenieria S.L. in association with Lao Asie Consultants Group) were mobilized in November 2015.
However, the recruitment of key position of the International Team Leader/Civil Engineer included in the Project Management and Civil Engineering Support (PMCES) package has been delayed. The Team Leader/Civil Engineer was supposed to take up his assignment in November, but shortly after mobilization the firm’s team leader resigned due to personal reasons. EPTISA and MICT proposed an equally qualified replacement for the same remuneration rate on 7 December 2015 and ADB issued no objection on 11 December 2015. It is expected the new team leader will be mobilized in January 2016.
The recruitment of the external auditing firm following CQS is slightly behind schedule because the first-ranked firm’s technical proposal failed. ADB approved the issuance of the RFP to the 2nd ranked EOI firm, contract negotiations are completed, and the firm will be mobilized in January 2016.
8 Details of recruited consultant’s inputs and general performance are reflected in table 5.
Table 5: Details of recruited consultant's inputs and general performance
Performance
Highly Not Satis- Position Main Inputs Satis- Satis- factory factory factory
Direct and supervise all aspects of the project’s destination management capacity building International Tourism support (Output 3), assist the International Civil Specialist / Deputy Team ! Engineer/Team Leader (ICE/TL) in the overall Leader supervision of the international and national consultants
Support the International Tourism Specialist/Deputy Team Leader (ITS/DTL) in all National Tourism aspects of the project’s destination management Destination Management ! capacity building support (Output 3), coordinate and Training Specialist with appropriate PCU/PIU staff and other destination management consultants.
Work closely with the PCU and liaise with the International Financial ADB to ensure that financial management and Management and procurement guidelines of the ADB and the ! Procurement Specialist government are applied and implemented efficiently and effectively.
Work under the direction to the International National Financial Financial management and Procurement ! Management and Specialist and provide support to deliver training
Procurement Specialist to PCU and PIU staff, and supporting the PIU Finance Officers and Accountants.
Support the International Gender and Social Development Specialist (IGSDS) to review and National Gender and operationalize the Gender Action Plan (GAP), ! Social Development the Consultation and Participation Plans, and the
Specialist Stakeholder Communication Strategy and assist with capacity development of PCU and provincial PIUs to carry them out.
Working closely with the PCU-based National Project Manager, Team Leader, Deputy Team Leader and safeguards consultants on International Monitoring establishing and building the capacity among ! and Evaluation Specialist relevant PCU, PIU staff to implement a Project Performance Management System (PPMS) to monitor and evaluate the project during implementation.
9 Detailed design and supervision consultants to ensure that the operational designs, and construction of the planned walkways and ! International Speleologist lighting inside caves do not negatively affect the rock formations, streams if present, and wildlife that inhabit the caves.
Assist the International Engineer/Team Leader (ICE/TL) by supervising and coordinating the inputs of the National Civil Engineers and direct National Lead Civil ! support to the PIU Infrastructure Teams in the Engineer preparation of Output 1 and 2 detailed engineering and architectural designs and bidding documents.
Assist the International Civil Engineer / Team Leader (ICE/TL), under the direct supervision of the National Lead Civil Engineer (NLCE), to ! National Civil Engineer 1 support the PIU Infrastructure Teams in the
preparation of Output 1 and 2 detailed engineering and architectural designs and bid documents.
Provide assistance to the International Environmental Specialist (IES) including acquisition of new information to update the National Environmental ! provincial EMPs at detailed design, and work Specialist with the PIU with overall environmental management of the implementation of the subprojects.
Support the International Monitoring and Evaluation Specialist (IMES) with establishing and building the capacity among relevant PCU, National Monitoring and ! PIU staff to implement a Project Performance Evaluation Specialist Management System (PPMS) to monitor and evaluate the project during implementation.
Consulting services utilized during this reporting period
During this reporting period, a total of 8 months of consulting services were utilized, as shown in table 6.
Table 6: Consulting services utilized during this reporting period
No. Months Total months Cumulative Position/Firm utilized for this allocated in Months Utilized quarter PAM International Tourism Specialist / Deputy Team 2 8 35 Leader National Tourism Destination Management and 3 10 40 Training Specialist International Financial Management and Procurement 0 3 3 Specialist National Gender and Social Development Specialist 3 9 12 National Financial Management and Procurement 0 3 3 Specialist
10 International Monitoring and Evaluation Specialist 0.63 0.63 3 International Speleologist 0.5 0.5 2 National Lead Civil Engineer 1.73 1.73 50 National Civil Engineer 1 1.73 1.73 12 National Environmental Specialist 0.68 0.68 12 National Monitoring and Evaluation Specialist 0.73 0.73 10
TOTAL 14.00 39.00
3. Procurement of goods and works
a. Procurement procedures to be used (ICB, NCB or Shopping): Procurement of vehicle equipment has followed the national competitive bidding (NCB Goods) in accordance with the approved harmonized ADB/MOF bidding documents, while the procurement of PCU and PIU office equipment and furniture, equipment for DMO partner organizations, heritage interpretation, SME development and solid waste and wastewater management has used the Shopping (SHP Goods) procedure following the approved harmonized ADB/MOF bidding documents (or at least securing quotation from at least 3 suppliers). Procurement of civil works will follow the ADB international competitive bidding (ICB) procedure.
b. Value of contracts (estimate): The vehicle equipment package is estimated to cost $220,000. The PCU and 4 PIUs office equipment and furniture is estimated to cost $22,000 each. Equipment for DMO partner organizations, heritage interpretation, SME development and solid waste and wastewater management estimated cost per package may range from $5,000 to $30,000. The 3 civil works packages are estimated to cost $3.6 million, $10.8 million and $10.3 million.
c. Specifications: Vehicle equipment consisted of 6 double cab 4-wheel drive pick up. PCU and PIU equipment and furniture vary depending on their needs but may consist of laptop, desktop, printer, photocopier, air conditioner, desks, chairs, and office improvements, etc.
d. Status of preparation of bid/documents: Bidding documents for NCB Goods have been prepared and approved by the PCU/ADB for the supply of 6 project vehicles. Bidding documents for Shopping Goods have also been prepared and approved by ADB for the supply of PCU office equipment PCU/ADB/GoL. Preparation of civil-works bidding documents may commence in Q2 2016 once the detailed design are completed by the project management and civil engineering support consultants in Q1 2016.
e. Schedule of advertising of bid invitations: The invitation for bids (IFB) for the procurement of 6 units 4 wheel drive pick ups was advertised on 24 August 2015. For packages under shopping PCU and PIUs have invited suppliers for submission of quotations. Advertisement of civil works packages may start in Q2 or Q3 2016.
f. Status of contract awards: PCU and PIU have awarded the following cumulative contracts under shopping/direct contracting:
11 Table 7: Status of contract awards under shopping Contracts)under)shopping/direct)contracting item Description Company/Shop:Name :USD:
1 IT$Equipment$($PCU) NVS$Computer 10,256.12 2 Furniture$($PCU) Best$Computer$shop 3,449.81 3 Office$Fixtures$($PCU) BTV$Contractor$company 7,990.60 4 IT$Equipment$($PIU$LPB) Bandith$Computer$Technology 9,759.83 5 Furniture$($PIU$LPB) Bounteu$Shop 8,789.00 6 Office$Fixtures$($LPB) Xaysansook$shop 3,091.01 7 IT$Equipment$($PIU$ODX) VLN$Computer 7,854.31 8 Furniture$($PIU$ODX) Somchi$Furniture$ 6,397.88 9 Office$Fixtures$($ODX) Vilada$Sole$Co.,$LTD 7,268.46 10 IT$Equipment$($PIU$KM) Phonethavi$Shop 11,931.26 11 Furniture$(PIU$KM) Sivaly$Shop 3,993.57 12 Office$Fixtures($KM) Mr$Bounphasit$($Tou) 1,472.55 13 IT$Equipment$($PIU$CPS) Silisomboun$Shop 6,124.46 14 Furniture$(PIU$CPS) Zernnoou$Furniture$Shop 5,432.70 16 DMO's$IT$Equipment$(LPB) Phong$Sa$Vanh$IT$Center 1,043.22 17 Accounting$Software$(PCU$&$PIUs) Lao$Singapore$information$Technology 17,600.00 18 IT$Equiment$for$DMO'room$(PCU) JLS$Computer$ 6,356.57 19 Logistics$for$$DMO'S$office$(PCU) Ms$Phougvanh$ 882.46 20 IT$Equipment$for$DMO's$room(CPS) Mr$Sisomboun$Shop 924.68 21 Furniture$of$DMO's$room$(CPS) Mr$Sisomboun$Shop 906.75 22 Improved$of$DMO's$room$(CPS) Mr$Sisomboun$Shop 1,570.09 23 Refrigerator$and$Stationary$of$Dmo's$office$(ODX)Insone$Shop 663.32 24 IT$Equipment$for$DMO's$room(ODX) Vee$L$N$Shop 1,240.80 25 Furniture$of$DMO's$room$(ODX) Amphai$Shop 1,510.54 26 IT$Equipment$of$DMO's$room$(KM) Phonethavi$Computer 1,074.15 27 Furniture$of$DMO's$room$(KM) Sivaly$Shop 2,301.74 28 Furniture$Engineering$Room$410 1,301.42 29 DMC$Equipment$_$LPB 3,109.09
Grand$Total: 134,296.39
Implementation of Physical Works:
No physical or civil works have been implemented at this early stage of the project. It is expected to commence in the second quarter of 2016.
Operation and Maintenance of Project Facilities:
Status of development of O&M manuals: Not applicable in this reporting period.
On-the-job training for O&M: No on-the-job training related to project facilities at this early stage of the project.
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Equipment for O&M: No O&M related equipment was purchased during this reporting period.
4. Assessment of Implementation Progress
Summary of Project Progress and outcome of activities:
The focus in this reporting period was set on on-going planning preparations for the Destination Management Plans, Heritage Protection and Management Plans, Gender Action Plans and Indigenous Peoples Plans, to build a solid base for the project implementation. More capacity building activities were implemented in the area of English language trainings and in the support on upgrading educational qualification. Baseline data collection surveys were conducted in all target areas.
The project management and civil engineering support consultants were mobilized in November 2015. The consultants have undertaken initial visits to all sites. However, the project is still experiencing major delays in output 1 and 2 activities due to the delayed recruitment of the International Team Leader/Civil Engineer and the civil engineering team. The Team Leader resigned shortly after mobilization. EPTISA and MICT proposed an equally qualified replacement to be mobilized in January 2016.
Further details are outlined in the chapter below.
Attachment A “Percentage of Project Progress by Weighted Activity“ illustrates the percentage of project progress by weighted activity through 31 December 2015.
The implementation achievements with measured output targets are shown in attachment B.
Outcome of activities undertaken during this reporting period:
Output 1: Last Mile Tourism Access Infrastructure Improved, and Output 2: Environmental Services in Cross Border Tourism Destinations Improved
The project management and civil engineering support consultants (EPTISA Servicios De Ingenieria S.L. in association with Lao Asie Consultants Group) were mobilized in November 2015.
On 12 November 2015 a kick-off meeting for the Project was convened by PCU. Field visits were made covering the provinces of Kammouane, Luangprabang and Oudomxay, but these were more to meet officials from the provincial governments especially the Governor, Vice Governor and PIU officers. The objective was to inform them of the Project start and to level expectations in terms of roles and responsibilities of key Project players. Visits to the subproject sites were more of ocular inspection for the purpose of familiarization rather than for making initial measurements. Detailed measurements and surveys will be carried out before preparing detailed engineering designs.
7 consultants that comprise the PMCES (as reflected in attachmend D) were mobilized in this quarter. The Team Leader withdrew his participation from the project before the planned mobilization date for personal reasons. Eptisa has proposed Mr. John O’Brien to PCU as replacement Team Leader. Mr. O’Brien will be mobilized as soon as approval from PCU and the ADB is received.
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The absence of a Team Leader did not have any disabling effect on inception activities as Eptisa was able to cushion this through the following measures: [a] presence of Eptisa’s Project Director during most of the inception period; [b] mobilization of all except one of the national consultants and [c] solicitation of inputs for the inception report from consultants who were unable to mobilize.
The detailed inception report was finalized and delivered to the PCU on 14 December 2015 and submitted to ADB thereafter.
It is expected to complete detailed designs, update safeguards documents, and finalize bidding documents for the project’s three infrastructure packages by the end of Q4 2016. Each package will be advertised successively following ADB and the government’s approval of each set of bid documents and the updated safeguards documents.
Output 3: Institutional Capacity to Promote Inclusive Tourism Growth Strengthened
3.1 Institutional Strengthening of Destination Management Organizations
Trainings in Destination Management and Leadership:
The trainings of the DMN members in destination management and leadership were concluded in the previous reporting period, to prepare the members supporting the development of the Destination Management Plans (DMP). The trainings have focused on building their capacity to analyze different market segments, map visitor flows and to be able to identify potential activities from a demand-driven perspective to include into the DMPs.
Support to the tourism sector staff on upgrading their educational qualification (post graduate):
Two people from the DICT have been selected in the previous reporting period to be supported in attending a Master degree in Tourism, they are pursuing their Master study in Tourism at Don Dok National University in Vientiane for the duration of 2,5 years.
English language training for DMN members:
All PIUs initiated English language trainings in the third quarter as specified in the previous report. The language trainings are continuing in this quarter.
3.2 Preparation of Destination Management Plans (DMP)
The Destination Management Plans (DMP) are drafted and were reviewed by the DMN members.
DMN members comprising public officials and business leaders, together with external tourism experts from the private sector, were contributing to the preparation of destination management plan (DMPs) at the national level and in the project’s four participating provinces. The executing agency is collaborating with the nongovernment organization Swisscontact to prepare the DMPs, which set out flexible frameworks to sustainably plan, develop, manage, and market tourist sites and destinations.
In November, 4-day workshops with all PIUs were conducted by Swisscontact jointly with EDC, with selected members of the DMNs and additionally with external experts from the private sector who are knowledgeable in specific identified visitor flows. The workshops were held in the four target provinces and on national level. Based on these workshops, draft DMPs were developed.
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The methodology learned in the DM trainings was applied, by continuing to identify and analyse specific visitor flows (market segments), in order to be able to clearly identify the visitors’ needs, and consequently to develop a plan with market-based activities.
In November an December, DMP review meetings with all DMN members of the four provinces and on national level were held, to receive feedback from the members on the Destination Action Plan as core piece of the DMPSs. This feedback will be included into the final DMPs.
Selected activities prioritized in the draft DMPs which fall within the scope of the project will be included in annual project work plans and budgets, beginning in 2016.
The full DMPs will be finalized by March 2016.
3.3 Heritage Protection, Management and Interpretation Program
All Heritage Protection Plans for Oudomxay, Luang Prabang, Khammouane and Champasak are finalized. The drafts were reviewed by all PIUs, and based on the feedback received, the plans were finalized.
They will be translated, designed and disseminated in 2016. Selected activities thereof will be implemented in 2016.
3.5 Development of Tourism-Related Micro- and Small Enterprises
All PIUs sent first proposals for potential support to develop micro- and small enterprises to the PCU in October. Focus is set on boosting income and employment generating opportunities for local people living in project areas. The proposals were reviewed by the PCU, and selected activities started to be implemented in this quarter.
For Champasak, two different activities were initiated. An organic farm in Pakson that also serves tourists travelling to the Bolaven Plateau is receiving support which will be ongoing in 2016. In this phase, information was collected on site to be able to define specific support needed. Furthermore, guidelines about “clean and safe restaurants” will be developed to support restaurant business in target areas in improving their food and service quality. In this reporting period, a consultative workshop on drafting the guidelines was held with 24 participants.
For Khammouane, it was decided that the boat service group at Thalang lake (by the loop), Ban Don Chaleun, Nakai district, would be supported in this quarter and in 2016. In this reporting period, one boat serving tourists was repaired and updated by replacing a broken engine, painting, and by improving the toilet facilities on board.
For Luang Prabang, alms giving production groups were supported by trainings, aimed to better serve tourists and to improve the food quality. Production groups from 8 villages were selected (3 villages in Chomphet district and 5 villages in Luang Prabang district) to receive trainings, 59 people joined (all females). A 2-days training was provided by a head of monks from Vat Xieng Mene, by the deputy director of the World Heritage Office, by the head of the DICT and by the director of the tourism development division.
In Oudomxay, two different activities were initiated. Guidelines for “clean and safe restaurants” were drafted. Additionally - due to a lack of available motorbikes rental companies - motorbike rental service was boosted by procuring a new motorbike jointly with a local travel agency, which is available to rent by tourists at the Oudomxay visitor information center.
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3.6 Destination Marketing and Promotion Program
In this reporting period, the PIU Luang Prabang successfully organized a regional food and craft festival and series of seminars on heritage conservation and sustainable tourism development in Luang Prabang from 4–10 December 2015 to coincide with the 20th anniversary of the town’s inscription on the UNESCO World Heritage List. The festival and seminars were organized in collaboration with UNESCO, AFD and GIZ. Approximately 25 vendors from Lao PDR, Thailand and Viet Nam participated in the regional food and craft festival, with approximately 15,000 tourists joining. On this occasion, an Elephant Caravan from the Sayabuury Elephant Consevation Center, joined by elephants and mahouts from Luang Prabang Province, was led through town.
The project contributed to a diversity of promotional material to promote the World Heritage town, such as printing guidebooks and producing bags. Furthermore, the Elephant Caravan was supported, and the tourism department set up a booth at the food and craft festival to promote the destination.
3.7 Public Health and Safety Promotion Program No achievements in this reporting period
3.8 Tourism Awareness Programs
Three PIUs implemented small tourism awareness programs in the last reporting period. In this reporting period, in line with the other provinces, Champasak produced t-shirts and caps to distribute to a variety of stakeholders in target areas to raise tourism awareness.
3.9 Program to Combat Child Exploitation and Human Trafficking No achievements in this reporting period
Output 4: Effective Project Implementation and Knowledge Management
Update Baseline Information
All baseline data surveys in all target provinces were conducted in this reporting period, for both village and household level.
Specific districts and villages were selected to conduct interviews, related to the geographical project focus areas (infrastructure subprojects, and sites that have received past ADB support for tourism-related infrastructure).
It was decided to also include Bolikamxay province jointly with Khammouane, since the northern part of “The Loop” as one target area in Khammouane leads through Bolikamxay province, and is deemed essential to get baseline information for the whole area of “The Loop”. Therefore, the PIU Khammouane closely worked with the DICT in Bolikamxay province.
The baseline report is due for submission to ADB by 28 February 2016.
16 Gender Equality and Ethnic Participation Program
The Gender Actions Plans and Ethnic Participation Plans for all target provinces are finalized, along with a gender mainstreaming strategy for the MICT.
In 2016, the plans will be translated to English and disseminated. First activities will be implemented in 2016.
Annual Project Review and Planning Meeting
In December 2015, the annual project review and planning meeting took place in Champasak. 37 participants from all PIUs and from the PCU were participating. Implemented activities from 2015 were reviewed, and annual workplans were finalized with all PIUs.
Monitoring and Evaluation:
Attachment B reflects the quantitative achievements of output targets for each activity.
Monitoring on environmental and social requirements is at this early project implementation stage not available yet and will be started at a later stage.
The Gender Action Plan Monitoring Matrix can be seen in attachment F.
The Design and Monitoring Framework Matrix can be seen in attachment G. An updated version is being developed by the Monitoring and Evaluation team and will be included for future reports.
Problems encountered and remedial actions taken or proposed to be taken:
The main concern is still that the recruitment process for the International Team Leader / Civil Engineer is delayed and expected to be finalized in the 3rd quarter of 2015 which will delay the implementation of output 1, 2 and 4 activities. It is to ensure that no further delays will be encountered during the engagement process of this consulting package.
PIUs are very active in implementing activities, but sometimes they think they work only for the project, instead of working for the province and tourism development in their destination. The project management team tries to change this mind-set and attitude through open communication.
Some PIUs had open activities at the end of the year and hurried up to implement in short time, instead of careful planning over the whole year. The project team is coaching the PIUs in improved planning for 2016.
Proposed program of activities during the next quarter:
Main activities will comprise initiating bidding processes and design work for the project’s three infrastructure packages.
Furthermore, all elaborated plans will be finalized, translated and published by the second quarter 2016, with some activities to start being implemented. Further SME support activities will be planned, and a program to upgrade/improve the tourism statistics system will be initiated.
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The proposed workplan for 2016 that reflects proposed activities will be submitted to ADB in January 2016.
Modifications to proposed implementation plan:
The proposed implementation plan will be impacted through delayed activities under output 1 and 2, due to the delayed recruitment of the International Team Leader / Civil Engineer as outlined above.
5. Financial performance
Amount of funds liquidated during the period:
a. Project funds: As of 31 December 2015, the Project has spent $817,717 representing payment to consultants, training/meeting costs, suppliers and externally hired PCU/PIU staff’s salaries, and PCU/PIU running costs. Out of this, the amount of $443,628.17 was submitted and processed by on 30 September 2015. The amount of $374,000 will be submitted for ADB’s liquidation and replenishment in February 2016.
b. Matching government funds: For its counterpart contribution, the Project has incurred expenses for salaries of PCU and PIU (Government) staff involved in project implementation and the use of PCU and PIU offices estimated at $ 211,000.
PCU financial position:
a. Status of imprest account: On 6 February 2015, ADB released the amount of $1,000,000 as initial advance to the imprest account. As of 31 December 2015 the amount of $817,757.25 has been withdrawn by the Project from the imprest account for payment of consulting services, office equipment and furniture), training costs, salaries of PCU and PIU staff and other administrative costs. PCU has submitted WA 00002 in August 2015 for the replenishment of imprest account in the amount of $443,628.17. The imprest account has a current balance of $657,370.92, since the replenishment of $374,629.08 has not been submitted to ADB for liquidation and replenishment of the imprest account.
See attachment C: Statement of Expenditure for Q4 2015
b. Total expenditure (from SOE) for the reporting period: $227,281.08
c. Estimated budgetary expenditure for next quarter: Estimated budgetary requirement for one year is US$ 2,027,859 (ADB US$ 1,816,659 and GOL US$ 211,200)
d. Subcontracts and partnerships:
A complete list of subcontracts implemented by the project with contract value is shown in attachment E.
18 E. Compliance with Covenants
Table 8: Compliance with Covenants
Covenants Status of Compliance Section 4.01. In the carrying out of the Project and operation Being complied with. of the Project facilities, the Borrower shall perform, or cause
to be performed, all obligations set forth in Schedule 5 to this Loan Agreement. Section 4.02. (a) The Borrower shall (i) maintain separate Being complied with. accounts and records for the Project; (ii) prepare annual PCU and PIUs maintain separate financial statements for the Project in accordance with accounts. accounting principles acceptable to ADB; (iii) have such financial statements audited annually by independent auditors The auditor has been fielded in whose qualifications, experience and terms of reference are January 2016. The 1st audit acceptable to ADB, in accordance with international report is expected to be standards for auditing or the national equivalent acceptable to submitted to ADB within the ADB; (iv) as part of each such audit, have the auditors deadline date of 31 March 2016.. prepare a report (which includes the auditors’ opinion on the financial statements, use of the Loan proceeds and compliance with the financial covenants of this Loan Agreement as well as on the use of the procedures for imprest fund(s) and statement of expenditures) and a management letter (which sets out the deficiencies in the internal control of the Project that were identified in the course of the audit, if any); and (v) furnish to ADB, no later than 6 months after the end of each related fiscal year, copies of such audited financial statements, audit report and management letter, all in the English language, and such other information concerning these documents and the audit thereof as ADB shall from time to time reasonably request. (b) ADB shall disclose the annual audited financial statements Not yet due for the Project and the opinion of the auditors on the financial statements within 30 days of the date of their receipt by posting them on ADB’s website. (c) The Borrower shall enable ADB, upon ADB's request, to Not yet due discuss the financial statements for the Project and the Borrower's financial affairs where they relate to the Project with the auditors appointed pursuant to subsection (a)(iii) hereinabove, and shall authorize and require any representative of such auditors to participate in any such discussions requested by ADB. This is provided that such discussions shall be conducted only in the presence of an authorized officer of the Borrower, unless the Borrower shall otherwise agree. Section 4.03. The Borrower shall enable ADB's To be complied with representatives to inspect the Project, the Goods and Works, and any relevant records and documents.
Implementation Arrangements Being complied with. 1. The Borrower shall ensure that the Project is implemented
in accordance with the detailed arrangements set forth in the PAM. Any subsequent change to the PAM shall become effective only after approval of such change by the Borrower and ADB. In the event of any discrepancy between the PAM and this Loan Agreement, the provisions of this Loan Agreement shall prevail. Stakeholder Consultation
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Being complied with 2. The Borrower shall ensure that consultation with the Project stakeholders takes place during Project implementation, in accordance with the stakeholders communication strategy set out in the PAM. Safeguards 3. The Borrower shall ensure that the preparation, design, To be complied with construction, implementation, operation and decommissioning of the Project comply with (a) all applicable laws and regulations of the Borrower relating to environment, health and safety; (b) ADB’s Safeguard Policy Statement 2009 (SPS); and (c) all measures and requirements set forth in the IEE, the EMP, and any corrective or preventative actions set forth in a Safeguards Monitoring Report. The Borrower shall further ensure that the foregoing is applied and implemented for all parts of the Project, regardless of the financing source. If there is any discrepancy between the SPS and the Borrower’s laws and regulations, the SPS shall prevail.
4. The Borrower shall ensure, and cause the Participating To be complied with Provinces to ensure, that all land and all rights-of-way required for the Project are made available to the Works contractor in accordance with the schedule agreed under the related Works contract and all land acquisition and resettlement activities are implemented in compliance with: (a) all applicable laws and regulations of the Borrower relating to land acquisition and involuntary resettlement; (b) the SPS; and (c) all measures and requirements set forth in the resettlement plans (RPs), and any corrective or preventative actions set forth in the Safeguards Monitoring Report. Without limiting the application of the SPS or the RPs, the Borrower shall ensure that no physical or economic displacement takes place in connection with the Project until: (a) compensation and other entitlements have been provided to affected people in accordance with the RPs; and (b) a comprehensive income and livelihood restoration program has been established in accordance with the RPs. 5. The Borrower shall ensure the Project is implemented in To be complied with compliance with: (a) all applicable laws and regulations of the Borrower relating to indigenous people; (b) the SPS; and (c) all measures and requirements set forth in the indigenous peoples plan (IPP), and any corrective or preventative actions set forth in the Safeguards Monitoring Report. 6. The Borrower shall ensure that ADB funds are not applied Being complied with to the activities described on the ADB Prohibited Investment Activities List set forth at Appendix 5 of the SPS. 7. The Borrower shall make available necessary budgetary To be complied with and human resources to fully implement the EMPs, RPs, IPP and GAP. MICT shall cause contractors to (a) comply with measures in the IEEs, the EMPs, the RPs, and the IPP; (b) make available budgets for environmental and social mitigation measures; and (c) provide MICT with written notice of any unanticipated impacts arising during the contract period. MICT shall submit to ADB semiannual Safeguards Monitoring Reports, including occurrence of any unanticipated events, corrective actions undertaken, and any actual or potential breach of compliance with the measures and requirements set forth in the EMPs, the RPs and the IPP.
20 Gender and Development 8. The Borrower shall ensure that the Gender Action Plan is Being complied with. fully implemented and that all Project activities are designed and implemented in accordance with ADB’s Policy on Gender and Development (1998) including, but not limited to the requirement for: (a) 30% of the overall staff positions and 30% of the management positions in the PCU and PIUs to be filled by women; (b) appointment of gender focal points in the PCU and each PIU; (c) 20% of unskilled labors hired for Project-related construction are to be women; (d) 40% of Destination Management Organization management positions are to be filled by women; and (e) disaggregation of all monitoring and evaluation data by sex and ethnicity. Labor Standards Being complied with 9. The Borrower shall ensure that all Works contractors: (a) comply with all applicable labor laws of the Borrower; (b) use their best efforts to employ women and local people, including disadvantaged people, living in the vicinity of the Project; (c) disseminate information at worksites on health safety for those employed during construction; (d) provide equal pay to men and women for work of equal type; (e) provide safe working conditions and separate culturally appropriate facilities for male and female workers; and (f) abstain from child labor. Counterpart Funds Being complied with 10. The Borrower shall ensure counterpart funds for Project implementation are available on time and assist the Participating Provinces to prepare timely requests for annual budgetary appropriation requests. The Borrower shall further ensure prompt disbursement of appropriated funds during each year of Project implementation. Operations and Maintenance Not yet due. 11. The Borrower shall cause each Participating Province to: (a) prior to their physical completion, prepare and adopt a plan for achieving full cost recovery of the operation and maintenance expenditures of each Project facility within their province; and (b) finance through budget allocation any shortfall in the operation and maintenance of the Project facilities within their province. Governance and Anticorruption Being complied with 12. The Borrower shall (a) comply with ADB’s Anticorruption Policy (1998, as amended to date) and acknowledge that ADB reserves the right to investigate directly, or through its agents, any alleged corrupt, fraudulent, collusive or coercive practice relating to the Project; and (b) cooperate with any such investigation and extend all necessary assistance for satisfactory completion of such investigation. 13. The Borrower through the Project Executing Agency shall Being complied with ensure that the anticorruption provisions acceptable to ADB are included in all bidding documents and contracts, including provisions specifying the right of ADB to audit and examine the records and accounts of the executing and implementing agencies and all contractors, suppliers, consultants, and other service providers as they relate to the Project.
14. Within 3 months of the Effective Date, the Project Being complied with, as per 30 Executing Agency shall establish a Project website to September 2015 disclose Project-related information on procurement, quarterly progress reports, safeguards documents and knowledge products developed under the Project.
21 F. Major Project Issues and Problems
1. Difficulties encountered and lessons learned
The recent reorganization and merging between the former Lao National Tourism Administration and the Ministry of Information and Culture - to become Ministry of Information, Culture and Tourism (MICT) - caused some difficulties in terms of the understanding of project scopes and coordination among the Ministry, PCU and PIUs. The project is under the organization chart of the recently created MICT and the provincial Departments of Information, Culture and Tourism (DICT) which includes the three sectors information, culture and tourism. This may cause some delays in terms of the approvals requested and may cause misunderstandings on project purposes from some leaders or directors of the MICT and DICTs. The situation is getting better however, and understanding and coordination within the ministry is slowly improving.
A further difficulty still is the fact hat some staff of the PCU and PIUs have no experience in project management and implementation, also partly resulting in inadequate and delayed reporting. This is still the case after one year of the project implementation. Their skills are being built in an ongoing process. However, progress can be seen and their project management skills are slowly improving.
Towards the end of the first year, some activities were not implemented yet by the PIUs which resulted in quick actions under time pressure. For the coming year, activities should be planned more carefully over the 12 months.
2. Requests and recommendations for next quarter
In order to increase the skills and expertise of PCU and PIU staff, it is recommended that trainings in Project Management and Financial Management should be conducted regularly, also in the future.
3. Other issues
The PCU has no other outstanding issues to report.
List of attachments:
A. Percentage of Project Progress by Weighted Activity through 31 December 2015 B. Action Plan of the Project with Percentage of Period Outputs Targets Achieved (1 February – 31 December 2015) C. Statement of Expenditure (SOE) D. Name of PCU and PIU personnel and project consultants E. List of subcontracts F. Lao PDR Gender Action Plan Monitoring Matrix G. Design and Monitoring Framework with Progress
Prepared by: Approved and Submitted to ADB by:
Mr. Thavipheth Oula Mr. Sounh Manivong National Project Manager National Project Director Ministry of Culture, Information and Tourism Ministry of Culture, Information and Tourism
22 Attachment A: Percentage of Project Progress by Weighted Activity through 31 December 2015
Activities 2014 2015 2016 2017 2018 2019 (a) (b) (a) x (b) Assigne Actual Weighted Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 d weight Progress Progress (%) (%) (%) Project year Year 1 Year 2 Year 3 Year 4 Year 5 Project quarter 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Output 1. Last-mile tourism access infrastructure improved 1.1 Prepare detailed civil works design and bidding documents 10.00% 10.00% 1.00% 1.2 Approval of updated safeguards documents (IEE, IPP, and RP) 1.00% 0.00% 0.00% 1.3 Complete land acquisition and resettlement if necessary 1.00% 0.00% 0.00% 1.4 Civil works contracts awarded 2.00% 0.00% 0.00% 1.5 Civil works completed and equipment supplied 20.00% 0.00% 0.00% Output 2. Environmental Services in cross-border tourism centers improved 2.1 Prepare detailed civil works design and bidding documents 10.00% 10.00% 1.00% 2.2 Approval of updated safeguards documents 1.00% 0.00% 0.00% 2.3 Complete land acquisition and resettlement if necessary 1.00% 0.00% 0.00% 2.4 Civil works contracts awarded 2.00% 0.00% 0.00% 2.5 Civil works completed and equipment supplied 20.00% 0.00% 0.00% Output 3. Institutional capacity to promote inclusive tourism growth strengthened 3.1 Destination management plans prepared 2.00% 80.00% 1.60% 3.2 Implement heritage protection and interpretation program 2.00% 10.00% 0.20% 3.3 Implement micro- and small enterprise support program 4.00% 5.00% 0.20% 3.4 Implement health, safety and tourism awareness programs 1.00% 0.00% 0.00% 3.5 Facilitate establishment of public-private partnerships 1.00% 5.00% 0.05% 3.6 Implement national marketing and promotion program 1.00% 0.00% 0.00% 3.7 Implement program to combat child exploitation and human trafficking 1.00% 0.00% 0.00% Output 4. Effective project implementation and knowledge management. 4.1 Establish project steering committees 1.00% 100.00% 1.00% 4.2 Mobilize consultants and procure PCU/PIU equipment 1.00% 80.00% 0.80% 4.3 Implement training on financial management 1.00% 100.00% 1.00% 4.4 Finalize and train PIU/PCU staff to implement comprehensive sex disaggregated 2.00% 0.00% 0.00% PPMS, including safeguards monitoring 4.5 Establish and maintain web-based knowledge center 2.00% 50.00% 1.00% 4.6 Implement gender action and indigenous peoples plans 3.00% 10.00% 0.30% 4.7 Implement GMS marketing and statistics harmonization programs 3.00% 0.00% 0.00% 4.8 Implement ASEAN tourism standards program 2.00% 0.00% 0.00% 4.9 Approve and implement O&M plans with sustainable finance mechanisms 3.00% 0.00% 0.00% 4.10 Update baseline information and prepare end of project impact evaluation 2.00% 25.00% 0.50% Total 100.00% 8.65%
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Attachment B: Action Plan of the Project with Percentage of Period Outputs Targets Achieved (1 February – 30 December 2015)
MICT-ADB GMS Tourism Infrastructure for Inclusive Growth Project Loan No 3156-REG (LAO): Work plan for Year 1: 1 February-30 December 2015 ______
Abbreviations for Project Components
Output 1: Last Mile Tourism Access Infrastructure Improved Output 2 :Environmental Services in Cross Border Tourism Destinations Improved Output 3: Strengthened Institutional Capacity to promote inclusive tourism growth Output 4: Effective project implementation and knowledge management
Abbreviation for PIU’s & Place Names PCU=Project Coordination Unit (National Level). PIU= Project Implementation Unit (Provincial Level). Place Names: ODX = Oudomxay; LPB = LuangPrabang; KHM = Khammouane and CPS = Champassak.
Abbreviations for Project Implementation Support Personnel NPM = National Project Manager; FC = Financial Controller, ADM = PCU Admin Staff, TLI = International Team Leader, ITS/DLT = International Tourism Specialist/Deputy Team Leader. NTDMTS = National Tourism Destination Management and Training Specialist. SGD = Social & Gender Development Domestic. IFMPS = International Financial Management and Procurement Specialist. NFMPS = National Financial Management and Procurement Specialist.
Abbreviations for Development Partners ADB = Asian Development Bank, MICT = Ministy of Information, Culture and Tourism. TDD = Tourism Development Department.
Abbreviations for Calendar Months Jan = January; Feb = February; Mar= March; Apr = April; May = May; Jun = June; Jul = July; Aug = August; Sep = September; Oct = October; Nov = November; Dec = December
Abbreviations for Outputs/Targets Par = Participants; Pax = Number of participant; Pcs = Pieces; Doc = Document; TBD = To be determined.
24 Greater Mekong Subregion Tourism Infrastructure for Inclusive Growth Project Work plan / time allocation for consultants Time period: January 2015 - December 2015 (year 1, 12 months)
Planned months Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 months Position Name in year in 5 one years
Project Management and Civil Engineering Support
International Civil Engineer / Team John O'Brien 30 Leader International Environmental Marcelo 6 Specialist Caleda International Social Safeguards Julita Lopez 3 Specialist International Monitoring and Irene 3 0.63 Evaluation Specialist Villapando International Archaeologist Joyce White 2
International Speleologist Terry Bolger 2 0.5 Ounheune National Lead Civil Engineer 50 1.73 Vongxaya Thonglor National Civil Engineer 1 12 1.73 Southammavo Thongkhao National Civil Engineer 2 12 Koulabsavanh Vinthong National Environmental Specialist 12 0.68 Manivone National Gender and Social Ms. Sipaseuth 12 9 Development Specialist Chanthapanya National Social Safeguards Hoy 12 Specialist Phomvisouk National Monitoring and Pany 10 0.73 Evaulation Specialist Keodaravong Destination Management and Capacity Building Support
International Tourism Specialist / Conny Fuchs 35 8 Deputy Team Leader International Public-Private 2 0 Partnership Specialist International Small and Medium 3 Enterprise Development Specialist International Heritage 3 0 Interpretation Specialist National Tourism Destination Ms. Phongsith 40 9 Management & Training Specialist Davading National Tourism Small & Medium 3 Enterprise Value Chain Specialist National Tourism Small & Medium 12 Enterprise Development Specialist
Financial Management and Procurement Support
International Financial Mgmt & Nida Calma 3 3 Procurement Specialist 25 National Financial Mgmt & Bouangeunh 3 3 Procurement Specialist Khensabab
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved
PCU-Led Activities, at TDD, MICT
Project launch and formalization of Destination Management -75par (34female) 107% 9/02/2015 VTE 3.1.1 Organizations (DMO); Project planning and management PCU and PIUs Meeting 1 70 par meeting.$ 2,700 -Meeting completed
VTE -36par (17female), 90% 9-11/02/2015 4.13.1 Annual planning (2015) and project management meeting $ 20,000 PCU and PIUs Meeting 1 40 par -Meeting completed
Financial management training for PCU and PIUs (financial staff). -22par (14female), 147% 12-14/02/2015 VTE 4.13.2 $4,800 PCU and PIUs Training 1 15 par -Training completed Project launch and formalization of Destination Management 4 -215par (75female), 134% 16-28/02/2015 3.1.1 Organizations (DMO) in 4 target provinces: Oudomxay, Luang PCU and PIUs Meeting 4 40 par provinces Prabang, Khammouane and Champassak. $ 5,320 -Meetings completed
Leadership and management training for (DMO) members. $ 5,000 02-10/2015 VTE 3.1.2.1 PCU and PIUs Training 4 16 par 24 par (11 female), 150%
Training on tourism destination management for DMO members at 02-10/2015 VTE 3.1.2.2 national level $ 5,000 PCU and PIUs Training 4 16 par 24 par (11 female), 150%
Annua 03-12/2015 VTE English language training for DMO members $15,000 PCU Training 10 par 10 par, started in August 3.1.2.3 l 2015
Upgrading st Support to the tourism sector staff on upgrading their educational 1 2 par selected to start 07-12/2015 3.1.2.4 PCU educational 2 par VTE qualification (post graduate). $ 12,500 year Master study in October qualification
Equipment Complete PCU 03-08/2015 VTE 3.1.3 Provide equipment to DMOs.$7,450 and office equipment completed
VTE Consultative workshops on preparation and drafting the Destination Consultative 03-07/2015 3.2.1.1 Management Plan (DMP) (2 times).$2,000 PCU 2 40 par 40 par (18 female), 100% workshop
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MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved
Drafting 08-11/2015 VTE 3.2.1.2 Draft the Destination Management Plan (DMP). $ 11,200 PCU Plan 1 copy Draft plan completed DMP Review meeting on Destination Management Plan (DMP).(1st 11-12/2015 VTE 3.2.1.3 time)$ 1,500 PCU Workshop 2 50 par 45 par (19 female), 90% Complete 11-12/2015 VTE 3.2.2.1 Complete draft Destination Management Plan (DMP) $ 3,500 PCU Plan 1 copy Draft plan completed draft plan
Approve 12/2015 VTE 3.2.2.2 Review meeting and approve DMP $ 3,250 PCU Meeting 1 DMP Draft DMP approved Participate consultation workshop for drafting the heritage protection and management plan (natural, cultural and historical) in 4 PCU workshop 4 4 par 4 par, 100% 07/2015 4 province 3.3.1.1 provinces of the project. $ 1,000 4 Participate drafting the heritage protection and management plan 3.3.1.2 PCU Draft plan 4 4 par 4 par, 100% 09/2015 provinces with 4 target provinces $ 1,588
4 Identify factors and opportunities to promote the public private Complete 07-09/2015 3.4.1.1 PCU Plan 1 copy ongoing provinces partnership in 4 target provinces. $ 2,133 draft plan
Promotional Complete Production completed, 03-12/2015 VTE 3.8.1.1 Produce promotional materials for tourism awareness. $ 1,941 PCU 1 material production distribution completed
4 Baseline data collection for socio-economic, cultural and Data 07-09/2015 4.13.4 PCU 4 8 par 10 par joined, 125% provinces environmental impacts in the project sites. $900 collection
Support and participate in Elephant Caravan Tour along heritage Luang 12/2015 3.6.3.1 route and travel fair, on the occasion of 20Years Anniversary Luang PCU and PIUs Activity 1 2 par 1 par joined, 50% Prabang Prabang World Heritage Town. $ 4,000
4 Create plan to promote ethnics and local people participation in 4 Complete 05-12/2015 4.15.4 PCU and PIUs Plan 4 Draft plan completed provinces target provinces. $9,880 (Indigenous Peoples Plan) draft plan
4 Create plan to promote Gender in Information, Culture and Tourism provinces 5 Complete Sectors at National level and Tourism Sector for 4 target provinces. PCU and PIUs Plan Draft plan completed 05-12/2015 and 4.15.5 copies draft plan (Gender Action Plan)$ 9,000 National level 27
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved
Champass Annual review of the project implementation for 2015 and planning 11/2015 4.13.1 PCU Meeting 1 12 par 13 par (9 female), 108% ak meeting for 2016 $ 20,000
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MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved
PIU – Champassak (CPS)
-17par (10 female)155% Project launch and formalization of Destination Management - 11 par 9-11/02/2015 VTE 4.13.1 Organization (DMO); Project planning and management meeting.(PCU PCU and PIU Workshop 2 -Workshop and annual -annual plan budget) plan completed
--3par (2 female) 100% 12-14/02/2015 VTE 4.13.2 Financial management training for PIU-financial staff. (PCU budget) PCU and PIU Training 1 3 par -Training completed
Project launch and formalization of Destination Management -51par (21female) 102% PCU and PIU Workshop 1 50 par 25-27/02/2015 CPS 3.1.1 Organization (DMO). $ 3.095 -Workshop completed
Leadership and management training for DMO members. $ 2,500 -27 par (7 female) 108% CPS 3.1.2.1 PCU and PIU Training 1 25 par 02-10/2015 -Training completed
-27 par (7 female) 108% 02-10/2015 CPS 3.1.2.2 Training on tourism destination management. $ 5,000 PCU and PIU Training 1 25 par -Training completed
03-12/2015 CPS 3.1.2.3 English language training for DMO members. $2,500 PIU Training 1 year 4 par 20 par (10 female) 500%
Upgrading st Support to the tourism sector staff on upgrading their educational 1 07-12/2015 CPS 3.1.2.4 PIU educational 1 par pending qualification (post graduate). $ 2,500 year qualification
Office, Complete 03-08/2015 CPS 3.1.3 Provide equipment to DMO. $ 3,500 PIU Equipping completed equipments equipment
Consultative workshops on preparation and drafting the Destination 28 par (10 female), 47% 03-07/2015 CPS 3.2.1.1 PCU and PIU Workshop 2 60 par Management Plan (DMP) (2 times).$ 2,000 workshop completed
Complete 08-11/2015 CPS 3.2.1.2 Draft the Destination Management Plan (DMP). $ 3,700 PCU and PIU Draft plan 1 copy Draft plan completed draft plan
29
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved
42 par (14 female), 11-12/2015 CPS 3.2.1.3 Review meeting Destination Management Plan (DMP) (1time)$ 1,500 PCU and PIU Workshop 1 35 par 120%
Improve and 11-12/2015 CPS 3.2.2.1 Complete Destination Management Plan (DMP). $ 3,500 PCU and PIU Draft plan 2 Draft plan completed complete
Approve 12/2015 CPS 3.2.2.2 Review meeting and approve DMP. $ 2,000 PCU and PIU Meeting 1 DMP draft approved DMP Workshop to draft the heritage protection and management plan 23 par (12 female), 07/2015 CPS 3.3.1.1 PCU and PIU Workshop 1 20 par (natural, cultural and historical). $ 1,000 115%
Complete 09/2015 CPS 3.3.1.2 Draft heritage protection and management plan. $ 1,000 PCU and PIU Draft plan 1 copy Draft plan completed draft plan
Implementation for 2 Complete activities started Determine and set up plan to support the small business owners (the 1 copy all activities Plan and (Organic farm support in 03-12/2015 CPS 3.5.1 initial support is for products improvement or business expansion). PCU and PIU and 1 Activities 1 Pakson, and guidelines $ 5,176.50 activity to be activity for “clean and safe implemented restaurants)
Promotional Production Production and 03-12/2015 CPS 3.8.1.1 Produce promotional materials for tourism awareness. $ 1,500 PIU 1 materials of PMM distribution completed
1/1 Complete Baseline data collection for socio-economic, cultural and environmental Data Data collection 07-09/2015 CPS 4.13.4 PCU and PIU project data impacts in the project sites. $ 2,800 collection completed site collection
Complete 05-12/2015 CPS 4.15.4 Create plan to promote ethnics and local people participation $ 1,000 PCU and PIU Plan 1copy Draft plan completed draft plan
Create plan to promote Gender in Khammouane (Gender Action Plan). Complete 05/2015 CPS 4.15.5 PCU and PIU Plan 1copy Draft plan completed $ 1,000 draft plan
Annual review of the project implementation for 2015 and planning 11/2015 CPS 4.13.1 PCU and PIU Meeting 1 6par meeting for 2016. (PCU budget) 6 par ( 3 female), 100%
30
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Partner Code Units No. Target No./ % Achieved PIU –Khammouane (KM)
Project launch and formalization of Destination Management - 11 par -6par (3female), 55% 9-11/02/2015 VTE 4.13.1 Organization (DMO); Project planning and management PCU and PIU Workshop 2 - Complete -Workshop and annual meeting.(PCU budget) annual plan plan completed
-3par (2female), 100% 12-14/02/2015 VTE 4.13.2 Financial management training for PIU-financial staff. (PCU budget) PCU and PIU Training 1 3 par -Training completed
Project launch and formalization of Destination Management -51par (21female), 102% 22-24/02/2015 KM 3.1.1 PCU and PIU Workshop 1 50 par Organization (DMO). $ 2,589 -Workshop completed
Leadership and management training for DMO members. $ 5,000 -23par (9 female), 92% 02-10/2015 KM 3.1.2.1 PCU and PIU Training 1 25 par -training completed
-23par (9 female), 92% 02-10/2015 KM 3.1.2.2 Training ontourism destination management. $ 4,000 PCU and PIU Training 1 25 par -training completed
03-12/2015 KM 3.1.2.3 English language training for DMO members. $2,500 PIU Training 1 year 4 par 15 par (5 female), 375%
Support to the tourism sector staff on upgrading their educational Upgrading 07-12/2015 KM 3.1.2.4 st qualification (post graduate). $ 2,500 PIU educational 1 year 1 par pending qualification
Office, Complete 03-08/2015 KM 3.1.3 Provide equipments to DMO. $ 3,500 PIU Equipping completed equipments equipment
Consultative workshops on preparation and drafting the Destination 21 par (5 female), 35% 03-07/2015 KM 3.2.1.1 PCU and PIU Workshop 2 60 par Management Plan (DMP) (2 times).$ 2,000 workshop completed
Complete draft 08-11/2015 KM 3.2.1.2 Draft the Destination Management Plan (DMP). $ 3,700 PCU and PIU Draft plan 1 copy Draft plan completed plan
Review meeting on Destination Management Plan DMP 50 par (15 female), 70% 11-12/2015 KM 3.2.1.3 PCU and PIU Workshop 1 35 par (1time)$ 1,500 review meeting completed
Improve and 11-12/2015 KM 3.2.2.1 Complete draft Destination Management Plan (DMP). $ 3,500 PCU and PIU Draft plan 2 DMP draft plan completed complete
12/2015 KM 3.2.2.2 Review meeting and approve DMP. $ 2,000 PCU and PIU Meeting 1 Approve DMP DMP approved
31
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Partner Code Units No. Target No./ % Achieved
Workshop to draft the heritage protection and management plan 07/2015 KM 3.3.1.1 (natural, cultural and historical). $ 1,000 PCU and PIU Workshop 1 20 par 20 par (10 female), 100%
Complete draft 09/2015 KM 3.3.1.2 Draft heritage protection and management plan $ 1,000 PCU and PIU Draft plan 1 copy Draft plan completed plan
Complete Activities for year 1 Determine and set up plan to support the small business owners (the determine all determined, Plan and 1 copy 03-12/2015 KM 3.5.1 initial support is for products improvement or business expansion). PCU and PIU activities and 1 1 activity implemented Activities 1 activity $ 5,176.50 activity to be (boat service group implemented supported)
Promotional Production of 250 t-shirts printed and 03-12/2015 KM 3.8.1.1 Produce promotional materials for tourism awareness. $ 1,500 PIU 1 materials PMM disseminated
1/1 Baseline data collection of socio-economic, cultural and Data Complete data 07-09/2015 KM 4.13.4 PCU and PIU project Data collection completed environmental impacts in the project sites. $ 2,300 collection collection site
Survey and collect information of antiques/ancient objects around Collect 07-11/2015 KM 4.14.1 PCU and PIU 2 6 par Activity cancelled Sikhottabong Stupa area. $ 2,000 information
Complete draft 05-12/2015 KM 4.15.4 Create plan to promote ethnics and local people participation $ 1,000 PCU and PIU Plan 1copy Draft plan completed plan
Create plan to promote Gender in Khammouane (Gender Action Complete draft 05-12/2015 KM 4.15.5 PCU and PIU Plan 1copy Draft plan completed Plan). $ 1,000 plan Annual review of the Project implementation for 2015 and planning 11/2015 CPS 4.13.1 PCU and PIU Meeting 1 6par 6 par (3 female), 100% meeting for 2016 . (PCU budget)
32
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Partner Code Units No. Target No./ % Achieved PIU – Luang Prabang
Project launch and formalization of Destination Management - 11 par -17 par (10 female), 155% 9-11/02/2015 VTE 4.13.1 Organizations (DMO); Project planning and management PCU and PIU Workshop 2 - Complete -Workshop and annual plan meeting.(PCU budget) annual plan completed
-3 par (2 female), 100% 12-14/02/2015 VTE 4.13.2 Financial management training for PIU-financial staff. (PCU budget) PCU and PIU Training 1 3 par -Training completed
Project launch and formalization of Destination Management -60par (12female), 86% 16-18/02/2015 LPB 3.1.1 PCU and PIU Workshop 1 70 par Organizations (DMO). $ 3,750 -Workshop completed
23 par (5 female), 77% 02-10/2015 LPB 3.1.2.1 Leadership and management training for DMO members. $ 2,500 PCU and PIU Training 1 30 par Training completed
25 par (5 female), 83% 02-10/2015 LPB 3.1.2.2 Training on tourism destination management. $ 4,000 PCU and PIU Training 1 30 par Training completed English language training for DMO members. $2,500 03-12/2015 LPB 3.1.2.3 PIU Training 1 year 4 par 13 pax (4 females), 325%
Support to the tourism sector staff on upgrading their educational Upgrading 1 par supported for PhD, 07-12/2015 LPB 3.1.2.4 qualification (post graduate). $ 2,500 PIU educational 1st year 1 par 100% qualification
Office, Complete 03-08/2015 LPB 3.1.3 Provide equipment to DMO. $ 3,500 PIU Equipment completed equipments equipment
Workshops on preparation and drafting the Destination Management 03-07/2015 LPB 3.2.1.1 PCU and PIU Workshop 2 60 par 23 par (7 female), 38% Plan (DMP) (2 times).$ 2,000
Complete 08-11/2015 LPB 3.2.1.2 Draft the Destination Management Plan (DMP).$ 3,700 PCU and PIU Draft plan 1 copy Draft plan completed draft plan Review meeting on Destination Management Plan (DMP) (2 11-12/2015 LPB 3.2.1.3 PCU and PIU Workshop 2 70 par 26 pax (13 female), 37% times).$ 3,000
11-12/2015 LPB 3.2.2.1 Complete draft of Destination Management Plan (DMP). $ 3,500 PCU and PIU Draft plan 2 Improve & Draft plan completed
33
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Partner Code Units No. Target No./ % Achieved complete
Approve 12/2015 LPB 3.2.2.2 Review meeting and approve DMP $ 2,000 PCU and PIU Workshop 1 Draft DMP approved DMP
Workshop to draft the heritage protection and management plan -37 par (14 female), 185% 07/2015 LPB 3.3.1.1 PCU and PIU Workshop 1 20 par (natural, cultural and historical). $ 1,000 -workshop completed
Complete 09/2015 LPB 3.3.1.2 Draft heritage protection and management plan. $ 1,000 PCU and PIU Draft plan 1 copy Draft plan completed draft plan
Complete all 1 activity implemented Determine and set up plan to support the experience small business 1 copy activities Plan and (support producers in alms 03-12/2015 LPB 3.5.1 owners (initial support is for products improvement or business PCU and PIU and 1activity Activities 1activit giving food products by expansion). $ 5,176.50 to be y trainings) implemented
Support and participate in Elephant Caravan Tour along heritage Activity completed (support Complete Elephant Caravan, booth at 12/2015 LPB 3.6.3.1 route and travel fair, on the occasion of 20Years Anniversary Luang PCU and PIU Activity 1 activity trade fair, print and distribute Prabang World Heritage Town. $ 7,000 bags and strategic papers)
Promotional Production 150 t-shirts printed and 03-12/2015 LPB 3.8.1.1 Produce promotional materials for tourism awareness. $ 1,500 PIU 1 materials of PMM disseminated
1/1 Complete Baseline data collectionf or socio-economic, cultural and Data 07-09/2015 LPB 4.13.4 PCU and PIU project data Data collection completed environmental impacts in the project sites. $ 2,800 collection site collection
Complete 05-12/2015 LPB 4.15.4 Create plan to promote ethnics and local people participation $ 1,000 PCU and PIU Plan 1copy Draft plan completed draft plan
Create plan to promote Gender in Luang Prabang (Gender Action Complete 05-12/2015 LPB 4.15.5 PCU and PIU Plan 1copy Draft plan completed Plan). $ 1,000 draft plan Annual review of the Project implementation for 2015 and planning 11/2015 CPS 4.13.1 PCU and PIU Meeting 1 6par meeting for 2016 . (PCU budget) 6 par (3 female), 100%
34
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved PIU –Oudomxay
Project launch and formalization of Destination Management - 11 par -17 par (8 female), 155% 9-11/02/2015 VTE 4.13.1 Organization (DMO); Project planning and management PCU and PIU Workshop 2 - Complete -Workshop and annual meeting.(PCU budget) annual plan plan completed
Financial management training for PIU-financial staff. (PCU -3par (0 female), 100% 12-14/02/2015 VTE 4.13.2 PCU and PIU Training 1 3 par budget) -Training completed
Project launch and formalization of Destination Management -53 par(21female), 106% 18-20/02/2015 ODX 3.1.1 PCU and PIU Workshop 1 50 par Organization (DMO). $ 2,651 -Workshop completed
Leadership and management training for DMO members. $ 5,000 16 par (7 female), 68% 02-10/2015 ODX 3.1.2.1 PCU and PIU Training 1 25 par training completed
16 par (7 female), 68% 02-10/2015 ODX 3.1.2.2 Training on tourism destination management. $ 4,000 PCU and PIU Training 1 25 par training completed
03-12/2015 ODX 3.1.2.3 English language training for DMO members. $2,500 PIU Training 1 year 4 par 17 par (11female), 425%
Support to the tourism sector staff on upgrading their educational Upgrading 07-12/2015 ODX 3.1.2.4 st qualification (post graduate). $ 2,500 PIU educational 1 year 1 par pending qualification
Office space, Complete 03-08/2015 ODX 3.1.3 Provide equipment to DMO. $ 3,500 PIU Equipping completed equipments equipment
Workshop on preparation and drafting the Destination 22 par (9 female) 37% 03-07/2015 ODX 3.2.1.1 PCU and PIU Workshop 2 60 par Management Plan (DMP) (2 times).$ 2,000 workshop completed
Complete draft 08-11/2015 ODX 3.2.1.2 Draft the Destination Management Plan (DMP). $ 3,700 PCU and PIU Draft plan 1 copy Draft plan completed plan Review meeting on Destination Management Plan DMP 11-12/2015 ODX 3.2.1.3 (1review)$ 1,500 PCU and PIU Workshop 1 35 par 43 par (13 female), 123%
35
MICT-ADB Tourism Infrastructure for Inclusive Growth Project (TIIGP): Work plan for Year 1: February – December 2015
Implementing Outputs Quantitative Target Date(s) Location Budget Activity Personnel/ Code Partner Units No. Target No./ % Achieved
Improve and 11-12/2015 ODX 3.2.2.1 Complete draft of Destination Management Plan (DMP). $ 3,500 PCU and PIU Draft plan 2 Draft plan completed complete
12/2015 ODX 3.2.2.2 Review meeting and approve DMP. $ 2,000 PCU and PIU Meeting 1 Approve DMP Draft DMP approved
Workshop to draft the heritage protection and management plan 07/2015 ODX 3.3.1.1 (natural, cultural and historical). $ 1,000 PCU and PIU Workshop 1 20 par 22 pax (9 female), 110%
Complete draft 09/2015 ODX 3.3.1.2 Draft heritage protection and management plan. $ 1,000 PCU and PIU Draft plan 1 copy Draft plan completed plan
Complete 2 activities initiated Determine and set up plan to support the small business owners determine all Plan and 1 copy (motorbike rental support 03-12/2015 ODX 3.5.1 (the initial support is for products improvement or business PCU and PIU activities and 1 Activities and guidelines for “clean 1 activity activity to be expansion). $ 5,176.50 and safe restaurants) implemented
Promotional Production of 342 t-shirts printed and 03-12/2015 ODX 3.8.1.1 Produce promotional materials for tourism awareness. $ 1,500 PIU 1 materials PMM disseminated
1/1 Baseline data collection for socio-economic, cultural and Complete data 07-09/2015 ODX 4.13.4 PCU and PIU Data collection project Data collection completed environmental impacts in the project sites. $ 3,200 collection site
Create plan to promote ethnics and local people participation Complete draft 05-12/2015 ODX 4.15.4 PCU and PIU Plan 1copy Draft plan completed $ 1,000 plan
Create plan to promote Gender in Oudomxay. (Gender Action Complete draft 05-12/2015 ODX 4.15.5 PCU and PIU plan 1copy Draft plan completed Plan)$ 1,000 plan Champa- Annual review of the Project implementation for 2015 and planning 11/2015 4.13.1 PCU and PIU Meeting 1 6par 6 par (1 female), 100% sak meeting for 2016 . (PCU budget)
36 Attachment C: Statement of Expenditure
STATEMENT OF EXPENDITURES (SOE) FOR PROJECT LOANS For the Period 01-Oct-15 to ______31-Dec-15
!!!SOE!for: X !!Liquidation/Replenishment!of!Advance !!Reimbursement
SOE!Sheet!No.: 1 ADB!Loan!No.: 3156`LAO(SF) Category/subcategory:! a 2 Application!No. 00002 Date: Contract/PO Amount Currency!& Item Description!of!Goods!&!Services No.!for!EA's PCSS Name!&!Address Total!Amount! ADB! Requested!for Payment/ Amount!Charged Exchange US!Dollar Remarks! e of!bill!paid/! Disburse c d d d No. Record No. of!Supplier payable! b ment !% Withdrawal! Check!No. to!Imprest!Fund.! Rate! Equivalent! Funiture!of!Engineering!Room! 1 No!410 10,604,000.00 100% 10,604,000.00 1645139 1,301.42 8148 1,301.42 12
2 Equipment!DMC!Room!`!PIU!LPB 25,280,000.00 100% 25,280,000.00 1645147 3,109.09 8131 3,109.09 TOTALS 35,884,000.00 35,884,000.00 4,410.51 4,410.51
!*!EA!=!Executing!Agency,!PCSS!=!Procurement!Contract!Summary!Sheet,!PO!=!Purchase!Order
CERTIFICATION It!is!hereby!certified!that!(i)!the!above!amounts!have!been!incurred!and!paid!for!proper!execution!of!project!activities!under!the!terms!and!conditions!of!the!Loan!Agreement,!(ii)!all! documentation!authenticating!these!expenditures!has!been!retained!by!the!Borrower and!will!be!made!available!for!examination!by!auditors!and!ADB!representatives!upon!request,!and! (iii)!payments!have!not!been!split!to!enable!them!to!pass!through!any!applicable!SOE!ceiling.
Representaive f !Signature,!Name!and!Position !!!Notes: a!!!!!Prepare!separate!SOE!for!each!category!or!subcategory. b!!!!!For!all!individual!payments!exceeding!any!applicable!SOE!ceiling,!prepare!a!separate!summary!sheet!(Appendix!7B)!and!attach!the!required!supporting!documents.! c!!!!!Ensure!that!the!total!amount!or!the!aggregate!of!all!SOE!agrees!with!the!sum!indicated!in!the!withdrawal!application.! d!!!!!Applicable!for!liquidation/replenishment!of!advance!under!the!imprest!fund!procedure.!!Indicate!the!actual!foreign!exchange!rates!used!for!each!transaction!(see!additional!notes!and!illustration!on!the!next!page). e!!!!!Indicate!down!payment,!advance!payment,!an!installment!payment!number,!Interim!Payment!Certificate!number!or!other!relevant!information. f!!!!!Representative!of!executing/implementing!agency!which!prepared!the!SOE.
37 STATEMENT OF EXPENDITURES (SOE) FOR PROJECT LOANS For the Period 01-Oct-15 to ______31-Dec-15
!!!SOE!for: X !!Liquidation/Replenishment!of!Advance !!Reimbursement
a SOE!Sheet!No.: 2 ADB!Loan!No.: 3156`Lao(SF) Category/subcategory:! 3 Application!No.Currency&A Date: Contract/PO Amount mount! US!Dollar! Exchang Item Description!of!Goods!&!Services No.!for!EA's PCSS Name!&!Address Total!Amount! ADB! Requested!for Payment/ Charged!to! Equivalent! Remarks! e of!bill!paid/! Disburse Imprest! e!Rate c d No. Record No. Ms!Sipaseuth!of!Supplier payable! b ment !% Withdrawal! Check!No. Fund! 1 Airticket!Ms!Sipasert!!1.!LPB!,!2.!ODX! 0004 Chanthapany 3,140,000.00 100% 3,140,000.00 1519493 385.80 8,139 385.80 10 2 Perdiem!Ms!Sipasert!@!ODX!11` 0004 Ms!Sipaseuth! 220.00 100% 220.00 1519494 220.00 1 220.00 10 3 Salary!tax!Ms!Connie!in!Sep!15 0001 Ms!Connie!Fuchs 16,058,400.00 100% 16,058,400.00 1519498 1,978.61 8,116 1978.61 10 4 Perdiem!Ms!Phongsit@Bolikhamxay! 0003 Ms!Phongsith!Davading 520.00 100% 520.00 1519500 520.00 1 520.00 10 5 Perdiem!Ms!Conny!@! 0001 Ms!Connie!Fuchs 470.00 100% 470.00 1645076 470.00 1 470.00 10 6 Airticket!Ms!Connie!LPB`VTE`LPB 0001 Ms!Connie!Fuchs 155.00 100% 155.00 1645076 155.00 1 155.00 10 7 Salary!Ms!Sipasert!in!Oct!2015 0004 Ms!Sipaseuth! 2,500.00 100% 2,500.00 1645086 2,500.00 1 2500.00 10 8 Salary!Ms!Phongsith!in!Oct!15 0003 Ms!Phongsith!Davading 3,000.00 100% 3,000.00 1645088 3,000.00 1 3000.00 10 9 Salary!Ms!Conny!in!Oct!15 0001 Ms!Connie!Fuchs 10,000.00 100% 10,000.00 1645089 10,000.00 1 10000.00 10 10 Perdiem!Ms!Phongsith!@Odx&CPS!in! 0003 Ms!Phongsith!Davading 540.00 100% 540.00 1645092 540.00 1 540.00 10 11 Airticket!Ms!Phongsith!@LPB!&!ODX! 0003 Ms!Phongsith!Davading 3,290,000.00 100% 3,290,000.00 1645098 404.33 8,137 404.33 11 12 Salary!Tax!Ms!Connie!in!Oct!15 0001 Ms!Connie!Fuchs 16,053,600.00 100% 16,053,600.00 1645102 1,971.94 8,141 1971.94 11 13 Perdiem!Ms!Phongsith!@KM,CPS,LPB 0003 Ms!Phongsith!Davading 690.00 100% 690.00 1645111 690.00 1 690.00 11 14 Perdiem!Ms!Conny!@!ODX 0001 Ms!Connie!Fuchs 257.00 100% 257.00 1645113 257.00 1 257.00 11 15 Airticket!Ms!Phongsith!@CPS!2!time 0003 Ms!Phongsith!Davading 3,680,000.00 100% 3,680,000.00 1645118 451.92 8,143 451.92 11 16 Salary!Ms!Sipasert!in!Nov!2015 0004 Ms!Sipaseuth! 2,500.00 100% 2,500.00 1645133 2,500.00 1 2500.00 11 17 Salary!Ms!Phongsith!in!Nov!15 0003 Ms!Phongsith!Davading 3,000.00 100% 3,000.00 1645134 3,000.00 1 3000.00 11 18 Perdiem!Ms!Phongsith!@ODX! 0003 Ms!Phongsith!Davading 220.00 100% 220.00 1645135 220.00 1 220.00 11 19 Perdiem!Ms!Connie!@ODX,LPB,CPS 0001 Ms!Connie!Fuchs 637.50 100% 637.50 1645136 637.00 1 637.00 12 20 Airticket!Ms!Phongsit@LPB!and!ODX 0003 Ms!Phongsith!Davading 3,290,000.00 100% 3,290,000.00 1645140 404.28 8,138 404.28 12 21 Perdiem!Ms!Connie@CPS 0001 Ms!Connie!Fuchs 220.00 100% 220.00 1645156 220.00 1 220.00 12 22 Airticke!Ms!Connie@CPS 0001 Ms!Connie!Fuchs 236.00 100% 236.00 1645156 236.00 1 236.00 12 23 Perdiem!Ms!Phongsit@CPS 0003 Ms!Phongsith!Davading 220.00 100% 220.00 1645157 220.00 1 220.00 12 24 Perdiem!Ms!Sipasert!@!CPS 0004 Ms!Sipaseuth! 220.00 100% 220.00 1645158 220.00 1 220.00 12 25 Airticket!Ms!Phongsith@CPS 0003 Ms!Phongsith!Davading 1,840,000.00 100% 1,840,000.00 1645164 226.16 8,136 226.16 12 26 Airticket!Ms!Sipasert!@CPS 0004 Ms!Sipaseuth! 1,840,000.00 100% 1,840,000.00 1645164 226.16 8,136 226.16 12 27 Salary!Ms!Phongsit!12/15 0003 Ms!Phongsith!Davading 3,000.00 100% 3,000.00 1645168 3,000.00 1 3000.00 12 28 Salary!Ms!Sipasert!12/15 0004 Ms!Sipaseuth! 2,500.00 100% 2,500.00 1645169 2,500.00 1 2500.00 12 29 Salary!Ms!Conny!in!Dec!15 0001 Ms!Connie!Fuchs 10,000.00 100% 10,000.00 1645178 10,000.00 1 10000.00 12
TOTALS 49,233,105.50 49,233,105.50 47,154.19 47,154.19
!*!EA!=!Executing!Agency,!PCSS!=!Procurement!Contract!Summary!Sheet,!PO!=!Purchase!Order
CERTIFICATION It!is!hereby!certified!that!(i)!the!above!amounts!have!been!incurred!and!paid!for!proper!execution!of!project!activities!under!the!terms!and!conditions!of!the!Loan!Agreement,!(ii)!all! documentation!authenticating!these!expenditures!has!been!retained!by!the!Borrower and!will!be!made!available!for!examination!by!auditors!and!ADB!representatives!upon!request,! and!(iii)!payments!have!not!been!split!to!enable!them!to!pass!through!any!applicable!SOE!ceiling.
Representaive f !Signature,!Name!and!Position !!!Notes: a!!!!!Prepare!separate!SOE!for!each!category!or!subcategory. b!!!!!For!all!individual!payments!exceeding!any!applicable!SOE!ceiling,!prepare!a!separate!summary!sheet!(Appendix!7B)!and!attach!the!required!supporting!documents.! c!!!!!Ensure!that!the!total!amount!or!the!aggregate!of!all!SOE!agrees!with!the!sum!indicated!in!the!withdrawal!application.! d!!!!!Applicable!for!liquidation/replenishment!of!advance!under!the!imprest!fund!procedure.!!Indicate!the!actual!foreign!exchange!rates!used!for!each!transaction!(see!additional!notes!and!illustration!on!the!next!page). e!!!!!Indicate!down!payment,!advance!payment,!an!installment!payment!number,!Interim!Payment!Certificate!number!or!other!relevant!information. f!!!!!Representative!of!executing/implementing!agency!which!prepared!the!SOE.
38 STATEMENT OF EXPENDITURES (SOE) FOR PROJECT LOANS For the Period 01-Oct-15 to ______31-Dec-15
!!!SOE!for: X !!Liquidation/Replenishment!of!Advance !!Reimbursement
SOE!Sheet!No.: 3 ADB!Loan!No.: 3156\Lao(SF) Category/subcategory:!a 4 Application!No. Date: Contract/PO Amount Exchange! US!Dollar! Item Description!of!Goods!&!Services No.!for!EA's PCSS Name!&!Address ADB! Requested!for Payment/ Currency&Amou Remarks!e Total!Amount!of!bill! Disburseme nt!Charged!to! Rate Equivalent!d c No. Record No. of!Supplier paid/!payable!b nt !% Withdrawal! Check!No. Imprest!Fund! 1 Airticket!&!Perdiem!PCU!work@ODX!11\15/10/15 PCU 14,070,000.00 100% 14,070,000.00 1519492 1,729.35 8136 !!!!!!!!!!1,729.35! 10 2 Meeting!for!Gender!and!subcontract!@ODX ODX 15,846,000.00 100% 15,846,000.00 1519495 1,949.32 8129 !!!!!!!!!!1,949.32! 10 3 Translator!UNWTO PCU 800.00 100% 800.00 1519497 800.00 1 !!!!!!!!!!!!!800.00! 10 4 Meeting!for!DMP!draff@KM PIU!KM 8,020,000.00 100% 8,020,000.00 1645077 986.96 8126 !!!!!!!!!!!!!986.96! 10 5 The!Loop@Bolikhamxay!&!Km! PIU!KM 6,430,000.00 100% 6,430,000.00 1519499 792.26 8116 !!!!!!!!!!!!!792.26! 10 6 Collection!of!data!and!information!@LPB PIU!LPB 18,769,000.00 100% 18,769,000.00 1645078 2,309.75 8126 !!!!!!!!!!2,309.75! 10 7 Perdiem!PCU!work@KM!14\16/10/15 PCU 4,280,000.00 100% 4,280,000.00 1645079 526.70 8126 !!!!!!!!!!!!!526.70! 10 8 Meeting!for!update!Gender@VTE!30/10/15 PCU 2,400,000.00 100% 2,400,000.00 1645080 294.88 8139 !!!!!!!!!!!!!294.88! 10 9 Perdiem!Mr!Vongkeo!for!Collection!DMP!Plan@KM!2\7/11/15 PCU 1,550,000.00 100% 1,550,000.00 1645087 190.44 8139 !!!!!!!!!!!!!190.44! 10 10 Collection!of!data!and!information@CPS PIU!CPS 19,630,000.00 100% 19,630,000.00 1645091 2,411.25 8141 !!!!!!!!!!2,411.25! 10 11 Collection!of!data!and!information@ODX PIU!ODX 22,720,000.00 100% 22,720,000.00 1645090 2,795.28 8128 !!!!!!!!!!2,795.28! 10 12 Metting!for!dicuss!of!Asia!hotel@KM PIU!KM 3,905,000.00 100% 3,905,000.00 1645093 480.62 8125 !!!!!!!!!!!!!480.62! 11 13 Reviw!draff!DMP!@!KM!10\12/11/15 PIU!KM 24,940,000.00 100% 24,940,000.00 1645095 3,065.01 8137 !!!!!!!!!!3,065.01! 11 14 Perdiem!PCU!work@CPS!9\13/11/15 PCU 6,320,000.00 100% 6,320,000.00 1645096 776.70 8137 !!!!!!!!!!!!!776.70! 11 15 Metting!for!dicuss!of!Asia!hotel!10\13/15@CPS PIU!CPS 4,000,000.00 100% 4,000,000.00 1645097 491.58 8137 !!!!!!!!!!!!!491.58! 11 16 Swisscontract!for!training!DMO!(second!time) Mr!Tim 9,000.00 100% 9,000.00 1645099 9,000.00 1 !!!!!!!!!!9,000.00! 11 17 Payment!for!part!graduate!study!for!DMO!members!in!VTE Mr!Chanthanou!Sivilay 2,670,000.00 100% 2,670,000.00 1645100 328.13 8137 !!!!!!!!!!!!!328.13! 11 18 Translation!of!!DMPs@CPS Mr!Phonesouk 100% 0.00 1645101 150.00 1 !!!!!!!!!!!!!150.00! 11 19 Support!small!medium!enterprise!units!in!the!tourism!sector!in!LPB PIU!LPB 22,000,000.00 100% 22,000,000.00 1645103 2,703.70 8137 !!!!!!!!!!2,703.70! 11 Consultative!meetings!to!discuss!the!support!to!tourism!business! 20 sector!in!LPB PIU!LPB 4,000,000.00 100% 4,000,000.00 1645104 491.58 8137 !!!!!!!!!!!!!491.58! 11 21 Perdiem!PCU!work@KM!! PCU 3,630,000.00 100% 3,630,000.00 1645105 446.11 8137 !!!!!!!!!!!!!446.11! 11 22 Perdiem!PCU!work@LPB PCU 6,150,000.00 100% 6,150,000.00 1645106 755.81 8137 !!!!!!!!!!!!!755.81! 11 23 Perdiem!PCU!work@CPS!! PCU 7,360,000.00 100% 7,360,000.00 1645107 904.51 8137 !!!!!!!!!!!!!904.51! 11 24 Baseline!Information@KM PIU!KM 11,885,000.00 100% 11,885,000.00 1645108 1,460.61 8137 !!!!!!!!!!1,460.61! 11 25 Baseline!information!and!designer!@!KM PIU!KM 6,890,000.00 100% 6,890,000.00 1645109 846.75 8137 !!!!!!!!!!!!!846.75! 11 26 Baseline!information!and!designer!@!LPB PIU!LPB 6,065,000.00 100% 6,065,000.00 1645110 745.36 8137 !!!!!!!!!!!!!745.36! 11 27 Translation!of!DMPs! Mr!Vongkeo 150.00 100% 150.00 1645112 150.00 1 !!!!!!!!!!!!!150.00! 11 28 Perdiem!Ms!Phonemaly!work@ODX!22\27/11/15 PCU 3,210,000.00 100% 3,210,000.00 1645114 393.87 8150 !!!!!!!!!!!!!393.87! 11 29 Perdiem!PCU!work@LPB!20\26/11/15 PCU 6,790,000.00 100% 6,790,000.00 1645115 833.64 8145 !!!!!!!!!!!!!833.64! 11 30 Consultation!workshops!with!stakeholders!on!DMP! PIU!CPS 12,100,000.00 100% 12,100,000.00 1645116 1,485.94 8143 !!!!!!!!!!1,485.94! 11 31 Presentation!and!adoption!of!DMP PIU!CPS 8,070,000.00 100% 8,070,000.00 1645116 991.04 8143 !!!!!!!!!!!!!991.04! 11 32 Drafting!new/updated!HMP PIU!CPS 24,150,000.00 100% 24,150,000.00 1645116 2,965.74 8143 !!!!!!!!!!2,965.74! 11 33 Participation!in!tourism!exhibitions!and!trade!fairs PIU!LPB 56,000,000.00 100% 56,000,000.00 1645117 6,877.07 8143 !!!!!!!!!!6,877.07! 11 Consultative!meetings!to!discuss!the!support!to!tourism!business! 34 sector!in!ODX PIU!ODX 4,240,000.00 100% 4,240,000.00 1645119 520.69 8143 !!!!!!!!!!!!!520.69! 11 Support!small!\!mediem!enterprise!units!in!the!tourism!sector!in!ODX! 35 (restaurants!and!motorbike!rental) PIU!ODX 31,570,000.00 100% 31,570,000.00 1645120 3,876.95 8143 !!!!!!!!!!3,876.95! 11 36 Perdiem!PCU!work@LPB!25\26/11/15 PCU 6,580,000.00 100% 6,580,000.00 1645121 807.76 8146 !!!!!!!!!!!!!807.76! 11 37 Translator!for!DMPs@!LPB!(Mr!Nouy) PCU 150.00 100% 150.00 1645122 150.00 1 !!!!!!!!!!!!!150.00! 11 38 Consultative!meeting!to!consider!the!first!draft!of!DMP!in!LPB LPB 23,776,000.00 100% 23,776,000.00 1645123 2,919.81 8143 !!!!!!!!!!2,919.81! 11 39 Perdiem!PCU!work@!ODX!3\6/12/15 PCU 5,260,000.00 100% 5,260,000.00 1645129 645.95 8143 !!!!!!!!!!!!!645.95! 11 40 Airticket!PCU!go!to!work@ODX!3\6/12/15 PCU 7,040,000.00 100% 7,040,000.00 1645129 864.55 8143 !!!!!!!!!!!!!864.55! 11 41 English!Course!for!PCU!(!Tern!2) PCU 32,500,000.00 100% 32,500,000.00 1645130 3,987.24 8151 !!!!!!!!!!3,987.24! 11 Support!Tourism!activities!and!Exhibition!in!occasion!of!20!th! 42 Anniversery!@!LPB PIU!LPB 18,400,000.00 100% 18,400,000.00 1645131 2,259.61 8143 !!!!!!!!!!2,259.61! 11 Collect!information!and!data!to!support!smalll!\!Medium!enterprise! 43 units!in!CPS PIU!CPS 6,260,000.00 100% 6,260,000.00 1645132 768.76 8143 !!!!!!!!!!!!!768.76! 11 44 Cost!of!Drafting!DMP!and!HMP PIU!ODX 24,089,000.00 100% 24,089,000.00 1645137 2,954.26 8154 !!!!!!!!!!2,954.26! 12 45 Meeting!for!review!DMP@PCU PCU 22,240,000.00 100% 22,240,000.00 1645142 2,731.85 8141 !!!!!!!!!!2,731.85! 12 46 Translator!meeting@ODX PCU 150.00 100% 150.00 1645143 150.00 1 !!!!!!!!!!!!!150.00! 12 39 46 Support&smallVmedium&enterprise&units&in&the&Translator&meeting@ODX PCU 150.00 100% 150.00 1645143 150.00 1 &&&&&&&150.00& 12 47 tourism§or&in&KM PIU&KM 36,000,000.00 100% 36,000,000.00 1645144 4,423.69 8138 &&&4,423.69& 12 48 Perdiem&Mr&Soon&for&Reviewmission@LPB&7V PCU 970,000.00 100% 970,000.00 1645145 119.19 8138 &&&&&&&119.19& 12 49 Consultative&meeting&to&DMP&at&the&national&level PCU 15,980,000.00 100% 15,980,000.00 1645146 1,965.32 8131 &&&1,965.32& 12 50 Perdiem&and&Ticket&for&LPB&work@CPS PIU&LPB 18,800,000.00 100% 18,800,000.00 1645148 2,312.14 8131 &&&2,312.14& 12 51 Perdiem&and&Ticket&for&ODX&work@CPS PIU&ODX 19,282,000.00 100% 19,282,000.00 1645149 2,371.42 8131 &&&2,371.42& 12 52 Perdiem&and&Ticket&for&KM&work@CPS PIU&KM 11,920,000.00 100% 11,920,000.00 1645150 1,465.99 8131 &&&1,465.99& 12 53 Meeting&for&&summary&activity&2015@CPS PIU&CPS 56,045,000.00 100% 56,045,000.00 1645151 6,892.76 8131 &&&6,892.76& 12 54 Perdiem,&Airticket&for&Summary&activity& PCU 50,370,000.00 100% 50,370,000.00 1645152 6,194.81 8131 &&&6,194.81& 12 Consulting&services&for&elaboration&of&DMP&of& 55 DMO&members&for&(CPS) PIU&CPS 16,000,000.00 100% 16,000,000.00 1645153 1,967.78 8131 &&&1,967.78& 12 Consulting&services&for&elaboration&of&DMP&of& 56 DMO&members&for&(ODX) PIU&ODX 16,000,000.00 100% 16,000,000.00 1645154 1,967.78 8131 &&&1,967.78& 12 Consulting&services&for&elaboration&of&DMP&of& 57 DMO&members&for&(KM) PIU&KM 16,000,000.00 100% 16,000,000.00 1645155 1,967.78 8131 &&&1,967.78& 12 Support&smallVmedium&enterprise&units&in&the& 58 tourism§or&in&CPS(&Organic) PIU&CPS 34,970,000.00 100% 34,970,000.00 1645159 4,300.82 8131 &&&4,300.82& 12 Assessment&of&support&of&smallVmediem& 59 enterprise&in&LPB(monk&arm&giving&activities) PIU&LPB 10,070,000.00 100% 10,070,000.00 1645160 1,238.47 8131 &&&1,238.47& 12 Consulting&services&for&elaboration&of&DMP&of& 60 DMO&members&in&LPB PIU&LPB 16,000,000.00 100% 16,000,000.00 1645161 1,966.57 8136 &&&1,966.57& 12 Elaboration&of&gender&mainstreaming&strategy&and& 61 action&plan&of&MICT Ms&Bounkhai 2,250.00 100% 2,250.00 1645162 2,250.00 1 &&&2,250.00& 12 PIU&KM&attended&revie&and&planing&meeting&in&CPS& 62 21V24/12/15 PIU&KM 5,520,000.00 100% 5,520,000.00 1645163 678.47 8136 &&&&&&&678.47& 12 63 Swisscontract&for&training&DMO&(Final&payment) Mr&Tim 9,000.00 100% 9,000.00 1645165 9,000.00 1 &&&9,000.00& 12 Consultive&meeting&to&consider&gender& 64 mainstreaming&and&action&plan&of&MICT Ms&Champhone 8,000,000.00 100% 8,000,000.00 1645167 983.65 8133 &&&&&&&983.65& 12
Finaliged&gender&mainstreaming&and&indigenous& 65 people&pantivipation&of&the&4&provinces&of&TIIGP Ms&Champhone 3,250.00 100% 3,250.00 1645170 3,250.00 1 &&&3,250.00& 12 66 Baseline&information&and&input&SPSS&Program Mr&Xaynalong 3,500.00 100% 3,500.00 1645171 3,500.00 1 &&&3,500.00& 12 Second&payment&for&activities&at&review&and& 67 planing&meeting&in&Champasack&from&21V24/12/15 PIU&CPS 5,000,000.00 100% 5,000,000.00 1645178 614.93 8131 &&&&&&&614.93& 12
TOTALS 852,760,250.00 852,760,250.00 133,198.92 133,198.92
&*&EA&=&Executing&Agency,&PCSS&=&Procurement&Contract&Summary&Sheet,&PO&=&Purchase&Order
CERTIFICATION It&is&hereby&certified&that&(i)&the&above&amounts&have&been&incurred&and&paid&for&proper&execution&of&project&activities&under&the&terms&and&conditions&of&the&Loan&Agreement,&(ii)&all&documentation& authenticating&these&expenditures&has&been&retained&by&the&Borrower and&will&be&made&available&for&examination&by&auditors&and&ADB&representatives&upon&request,&and&(iii)&payments&have¬& been&split&to&enable&them&to&pass&through&any&applicable&SOE&ceiling.
Representaive f &Signature,&Name&and&Position !!!Notes: a&&&&&Prepare&separate&SOE&for&each&category&or&subcategory. b&&&&&For&all&individual&payments&exceeding&any&applicable&SOE&ceiling,&prepare&a&separate&summary&sheet&(Appendix&7B)&and&attach&the&required&supporting&documents.& c&&&&&Ensure&that&the&total&amount&or&the&aggregate&of&all&SOE&agrees&with&the&sum&indicated&in&the&withdrawal&application.& d&&&&&Applicable&for&liquidation/replenishment&of&advance&under&the&imprest&fund&procedure.&&Indicate&the&actual&foreign&exchange&rates&used&for&each&transaction&(see&additional¬es&and&illustration&on&the&next&page). e&&&&&Indicate&down&payment,&advance&payment,&an&installment&payment&number,&Interim&Payment&Certificate&number&or&other&relevant&information. f&&&&&Representative&of&executing/implementing&agency&which&prepared&the&SOE.
40
STATEMENT OF EXPENDITURES (SOE) FOR PROJECT LOANS For the Period 01-Oct-15 to ______31-Dec-15
!!!SOE!for: X !!Liquidation/Replenishment!of!Advance !!Reimbursement
SOE!Sheet!No.: 4 ADB!Loan!No.: 3156cLao(SF) Category/subcategory:! a 5 Application!No. Date: Contract/PO Amount Currency!& Item Description!of!Goods!&!Services No.!for!EA's PCSS Name!&!Address Total!Amount!of! ADB! Requested!for Payment/ Amount!Charged Exchange US!Dollar Remarks! e bill!paid/! Disburse c d d d No. Administative,Stationary,Fuel!in!Oct! Record No. of!Supplier payable! b ment !% Withdrawal! Check!No. to!Imprest!Fund.! Rate! Equivalent! 1 15(PCU) PCU 20,881,000.00 100% 20,881,000.00 1519491 2,564.92 8141 2,564.92 2 Set!up!website!ITTGP!on!internet! PCU 1,700.00 100% 1,700.00 1519496 1,700.00 1 1,700.00 3 Salary!PCU's!Staff!in!Oct!15 PCU 2,800.00 100% 2,800.00 1645085 2,800.00 1 2,800.00 4 Administative,Stationary,Fuel!in!Oct!Bank!Charge!in!Oct!15 PCU 22.52 100% 22.52 22.52 1 22.52 5 Administative,Stationary,Fuel!in!Oct!15(LPB) PIU!LPB 18,010,000.00 100% 18,010,000.00 1645081 2,213.62 8136 2,213.62 6 Administative,Stationary,Fuel!in!Oct!15(ODX) PIU!ODX 17,479,000.00 100% 17,479,000.00 1645082 2,148.35 8136 2,148.35 7 Administative,Stationary,Fuel!in!Oct!15(KM) PIU!KM 15,176,000.00 100% 15,176,000.00 1645083 1,865.29 8136 1,865.29 8 Administative,Stationary,Fuel!in!Nov!!15(CPS) PIU!CPS 13,550,000.00 100% 13,550,000.00 1645084 1,665.44 8136 1,665.44 9 15(PCU) Souvandeth,!Bounlue,!PCU 24,831,000.00 100% 24,831,000.00 1645094 3,053.49 8132 3,053.49 10 Administative,Stationary,Fuel!in!Nov!Salary!PCU's!Staff!in!Nov!15 Pae 2,800.00 100% 2,800.00 1645124 2,800.00 1 2,800.00 11 Administative,Stationary,Fuel!in!Nov!15(LPB) PIU!LPB 20,648,000.00 100% 20,648,000.00 1645125 2,535.67 8143 2,535.67 12 Administative,Stationary,Fuel!in!Nov!15(ODX) PIU!ODX 16,348,000.00 100% 16,348,000.00 1645126 2,007.61 8143 2,007.61 13 Administative,Stationary,Fuel!in!Nov!15(KM) PIU!KM 17,613,000.00 100% 17,613,000.00 1645127 2,162.96 8143 2,162.96 14 15(CPS) PIU!CPS 19,060,000.00 100% 19,060,000.00 1645128 2,340.66 8143 2,340.66 15 Administative,Stationary,Fuel!in!Dec!Bank!Charge!in!11!15 PCU 40.50 100% 40.50 40.50 1 40.50 16 15(PCU) Souvandeth,!Bounlue,!PCU 18,875,000.00 100% 18,875,000.00 1645138 2,316.52 8148 2,316.52 17 Administative,Stationary,Fuel!in!Dce!Salary!PCU's!Staff!in!Dec!15 Pae 2,800.00 100% 2,800.00 1645172 2,800.00 1 2,800.00 18 Administative,Stationary,Fuel!in!Dce!15(ODX) PIU!ODX 17,054,000.00 100% 17,054,000.00 1645173 2,097.40 8131 2,097.40 19 Administative,Stationary,Fuel!in!Dce!15(KM) PIU!KM 14,915,000.00 100% 14,915,000.00 1645174 1,834.34 8131 1,834.34 20 Administative,Stationary,Fuel!in!Dce!15(LPB) PIU!LPB 14,987,000.00 100% 14,987,000.00 1645175 1,843.19 8131 1,843.19 21 15(CPS) PIU!CPS 13,550,000.00 100% 13,550,000.00 1645176 1,666.46 8131 1,666.46 22 Bank!charge!in!Dec!15 PCU 38.50 100% 38.50 38.50 1 38.50
TOTALS 262,987,201.52 262,987,201.52 42,517.46 42,517.46
!*!EA!=!Executing!Agency,!PCSS!=!Procurement!Contract!Summary!Sheet,!PO!=!Purchase!Order
CERTIFICATION It!is!hereby!certified!that!(i)!the!above!amounts!have!been!incurred!and!paid!for!proper!execution!of!project!activities!under!the!terms!and!conditions!of!the!Loan!Agreement,!(ii)!all!documentation! authenticating!these!expenditures!has!been!retained!by!the!Borrower and!will!be!made!available!for!examination!by!auditors!and!ADB!representatives!upon!request,!and!(iii)!payments!have!not!been split!to!enable!them!to!pass!through!any!applicable!SOE!ceiling.
Representaive f !Signature,!Name!and!Position !!!Notes: a!!!!!Prepare!separate!SOE!for!each!category!or!subcategory. b!!!!!For!all!individual!payments!exceeding!any!applicable!SOE!ceiling,!prepare!a!separate!summary!sheet!(Appendix!7B)!and!attach!the!required!supporting!documents.! c!!!!!Ensure!that!the!total!amount!or!the!aggregate!of!all!SOE!agrees!with!the!sum!indicated!in!the!withdrawal!application.! d!!!!!Applicable!for!liquidation/replenishment!of!advance!under!the!imprest!fund!procedure.!!Indicate!the!actual!foreign!exchange!rates!used!for!each!transaction!(see!additional!notes!and!illustration!on!the!next!page). e!!!!!Indicate!down!payment,!advance!payment,!an!installment!payment!number,!Interim!Payment!Certificate!number!or!other!relevant!information. f!!!!!Representative!of!executing/implementing!agency!which!prepared!the!SOE.
41 Attachment D: Name of PCU & PIU Staff and Project Consultants PCU & PIU staff:
No. Name
PCU-Vientiane
1 Mr. Soun Manivong Director, Tourism Development Department National Project Director
2 Mr. Thavipheth Oula Deputy Director, Tourism Development Department National Project Manager
3 Ms. Sengkeo Keobounma Deputy Chief, Planning and Financial Division Financial Controller
4 Mr. Somxay Sipaseuth Chief of Tourism Planning and Development Division Environment Focal Point
5 Ms. Champhone Vongsa Deputy Chief of Tourism Planning and Development Division Gender Focal Point
6 Ms. Phonmany Soukhathammavong Chief of Tourism Planning and Development Unit Activity Focal Point
7 Mr. Bounsert Xayaseng Technical Staff, Tourism Management Department Tourism Management Focal Point
8 Mr. Vongdeuan Keosoulivong Technical Staff, Tourism Marketing and Promotion Department Tourism Marketing & Promotion Focal Point
9 Ms. Souphalak Bouphavan Chief, Tourism Training Unit, Mass Media-Culture & Tourism Institution Tourism Training Focal Point
10 Ms. Souvandeth Phimmaksysone Chief Accountant Office Manager, Safeguards and Monitoring 11 Ms. Bounleua Sorachampa Coordination
12 Mr. Khanthavisay Soumphonphakdy Office Assistant
PIU-Luangprabang
1 Mr. Onchan Souvannalith Director, Department of Information, Culture and Tourism Project Supervisor, Provincial Level
2 Ms. Soudaphone Khomthavong Deputy Director, Department of Information, Culture and Tourism Project Director
3 Mr. Phayvan Chanthasouk Department of Information, Culture and Tourism Project Manager
4 Mr. Nui Vongmanichan Department of Information, Culture and Tourism Project Coordinator
5 Ms. Bounthanom Sengmany Department of Information, Culture and Tourism Project Finance Officer
6 Ms.Viphaphone Xaysensouk Department of Information, Culture and Tourism Project accountant 42 7 Mr. Houmphan Ninthala Tourism Training Focal Point
8 Mr. Litthiphon Chittanousone Tourism Planning Focal Point
9 Mr. Vongdavone Vongxayalath Tourism Marketing & Promotion Focal Point
Infrastructure Focal Points, Department of Public Work and Transport (DPWT)
10 Mr. Souliphone Vannalath Infrastructure coordinator
11 Mr. Phanthamith Sixana Civil engineer
12 Mr. Bounthavy Silathsamy Inspector/Controller PIU-Oudomxay
1 Mr. Phonsavan Phanthavichith Director, Department of Information, Culture and Tourism (DICT) Project Supervisor, Provincial Level
2 Mr. Bounkouam Mithmeuangxay Deputy Director, Department of Information, Culture and Tourism (DICT) Project Director
3 Ms. Vansy Phuangmalay Chief of Division, DICT Project Manager
4 Mr. Kham Chittivong Technical Staff, DICT Project Coordinator
5 Mr. Van Mingboupha Technical Staff, DICT Project Finance Officer
6 Mr. Saichay Panyongxeu Technical Staff, DICT Project Accountant
Infrastructure Focal Points, Department of Public Work and Transport (DPWT)
7 Mr. Somxay Soulisak Chief of Land Transport Management Division Infrastructure coordinator
8 Mr. Khamphao Inkeomany Chief of Survey and Design Unit Civil engineer
9 Mr. Boualom Phoummavongxay Chief of Materials Experiment and Analysis Unit Inspector/Controller PIU-Khammuane
1 Mr. Bounthouay Silipanyathong Director, Department of Information, Culture and Tourism (DICT) Project Supervisor, Provincial Level
2 Mr. Panya Chanthalath Deputy Director, Department of Information, Culture and Tourism (DICT) Project Director
3 Ms. Phoxay Simoukda Chef of Tourism Division, DICT Project Manager
4 Mr. Kenta Xayahan Technical Staff, Tourism Division, DICT Project Coordinator 43 5 Ms. Sila Nolahath Technical Staff, Tourism Division, DICT Project Accountant
6 Ms. Phonanong Xayasth Technical Staff, Tourism Division, DICT Project Finance Officer PIU-Champasak
1 Mr. Bouathong Souvannasan Director, Department of Information, Culture and Tourism (DICT) Project Supervisor, Provincial Level
2 Ms. Mala Chanthalam Deputy Director, Department of Information, Culture and Tourism (DICT) Project Director
3 Mr. Soulichan Sombathduang Chief of Tourism Development Division Project Manager
4 Ms. Thenkham Sengkeovongphachan Deputy Chief of Tourism Business Management Division Project Coordinator
5 Mr. Anousone Keobouphaphan Technical Staff, Tourism Business Management Division Project Finance Officer
6 Ms. Khammay Xatakoun Technical Staff, Administrative Division Project Accountant
PCU Based Consultants in year 1: International Team Leader / Civil Engineer: pending International Tourism Specialist / Deputy Team Leader: Ms. Conny Fuchs (Swiss) National Tourism Destination Management & Training Specialist: Ms. Phongsith Davading (Lao) National Gender and Social Development Specialist: Ms. Sipaseuth Chanthapanya (Lao) International Financial Management & Procurement Specialist: Ms. Nida Calma (Philippines) National Financial Management & Procurement Specialist: Mr. Bouangeunh Khensabab (Lao)
International Monitoring and Evaluation Specialist: Ms. Irene L. Villapando (Philippines) International Speleologist: Mr. Terry Bolger (US) National Lead Civil Engineer / Deputy Team Leader: Mr. Ounheuane Vongxaya (Lao) National Civil Engineer 1: Mr. Thonglor Southammavong (Lao) National Civil Engineer 2: Mr. Thongkhao Koulabsavanh (Lao) National Monitoring and Evaluation Specialist: Mr. Pany Keodaravong (Lao) National Environmental Specialist: Mr. Vinthong Manivone (Lao)
44 Attachment E: Cumulative List of Subcontracts
Subcontrac Name of contractor Description Total amount of t No subcontract 0006a Lao Singapore Information PAS project accounting software $17,600 Technology 0006b Lao Singapore Information Training for new accounting $6,050 Technology system for 4 provinces in Vientiane 0007 Swisscontact, Swiss Foundation for Design and conduct three-day $25,470 Technical Cooperation, Mr. Tim training courses in Destination (first installment $15,470 done, Gamper, Vientiane Management in the four provinces 2nd installment $10,000 in July) and in Vientiane for national level. For DMN members. 0008 EDC,Enterprise & Development Design and conduct one-day $4,030 Consultants. training courses in Leadership in 5 different locations 1. Vientiane(national level), 2 Champasak province,3Khammouane province,4 Luang Prabang,5 Oudomxai 0009 Ms Angkham Chaimavongsack Translation of Public-Private $930 Partnership Opportunities in the Tourism Seetor 0010 Mr. Xaynalong Bounta Team Leader Assessment report for tourism $1,430 development, management and promotion for tourist circuit “The Loop”
45 0011 Ms. Phonemany Elaboration of draft Gender $700 Soukhathammavong Team Leader Mainstreaming Plan and Ethnic Minority Participation Plan in the tourism sector for MICT and 4 Provinces. 0012 Ms. Champhone Vongsa Elboration of draft Protection and $950 Management of Tourism Heritage Plans of 4 Provinces, 1. Luang Prabang, 2.Oudomxay,3.Khammouane,4. Champassack 0013 Ms. Bouakhay Phengphachanh First payment for Elaboration of $2,250 draft Gender Mainstreaming Strategy of Ministry of Information, Culture and Tourism (MICT) 0014 Swisscontact, Swiss Foundation for 1, Analyze existing inputs and 1. $8,000 Technical Cooperation prepare workshops 2. $9,000 2. Conduct workshops in 4 3. $9,000 provinces and Vientiane 3. Prepare first draft DMPs 0015 Insmai Creative Communications Set up Project website $1,700 1. Website design of a new project website www.tiigp- laos.org 2. Domain registration and hosting for 5 years 3. Training website management (CMS) to project staff in Vientiane
46 0016 Ms. Phouangvanh Hungthachack Collect data and information to be $3,200 Team Leader included in Destination Management Plans(DMPs) of 4 Provinces, and elaborate DMPs together with consultants 0017 Ms.Champhone Vongsa Elaboration of Gender $3,250 Mininstreaming Strategy and Action Plans, and Indigenous People Plans of the 4 Provinces of TIIGP Project(LPB,ODX,KM,CPS) 0018 Ms. Ratthiphone Souvanh Translation of the first part of $800 UNWTO document “A Practical Guide to Tourism Destination Management” 0019 Mr. Day along Bounta I. Collect socio-economic and 3,500$ environmental data and in formation in 4 provinces of TIIG project (oudomxay, Luang Prabang, Khammouan and Champasack) II. process the collected baseline data and information in computer software. III. Analyze collected baseline data and submit the results to PCU 0020 Mr. Vongkeo SiAmphpne To be translator in destination 150$ management plan workshop in khammouane province from 03- 05/11/2015
47 0021 Mr. Phonesouk Xaysomphanh To be translator in destination 150$ management plan workshop in Champasack province from 11- 12/11/2015 0022 Ms. Phonemany To be translator in destination 150$ Soukhathammavong management plan workshop in Oudomxay province from 23- 26/11/2015 0023 Mr. Nouy Vongmanichanh To be translator in destination 150$ management plan workshop in Luang Prabang province from 17- 20/11/2015
48 Attachment F: Lao PDR Gender Action Plan Monitoring Matrix
Progress( Cumulative(Status( Actions( Targets/Indicators( Responsible( As(per(31(December( w/Indicators( 2015(( Output(1:((LastEmile(tourism(access(infrastructure(improved.( ( Output(2:(Environmental(services(in(crossEborder(tourism(centers(improved.(a( 1.1$For$all$infrastructure$subprojects,$PIUs$and$ Two$public$consultations$held$with$local$ $ $ • PCU,$PIUs,$LWU$ consultants$meet$with$women$and$men$on$detailed$ population$and$stall$operators$for$each$ and$consultants.$ designs$and$inform$them$about$employment$ subproject.$50%$of$participants$in$consultation$ opportunities$during$and$after$construction.$$ meetings$are$women.$$ 1.2$For$all$infrastructure$subprojects,$ensure$that$ 30%$of$the$unskilled$workers$hired$for$ $ $ • PCU,$PIUs$and$ civil$works$bidding$documents$include$numerical$ construction$are$local;$at$least$20%$of$local$ consultants.$ targets$for$women’s$employment.$ unskilled$workers$are$women.$ 1.3$For$all$infrastructure$subprojects,$detailed$ 100%$of$stall$operators$(majority$are$women)$ $ $ • PCU,$PIUs,$ design$of$infrastructure$at$tourism$sites$maximizes$ return$to$original$retail$space$after$ consultants$and$ fixed$and$mobile$vendor$retail$space$for$women$and$ construction.$$$ contractors.$$ road$design$includes$safety$measures.$ • 80%$of$new$stalls$allocated$to$women.$$ • Specific$design$measures$adopted$such$as$ wide$shoulders$and$public$lighting.$ Output(3:(Institutional(capacity(to(promote(inclusive(tourism(growth(strengthened.(( 3.1$Ensure$women$(including$ethnic$women)$are$ • DMO$management$committees$include$40%$ NSC$Chair$&$ 34% of all DMN $ appointed$to$committees$and$forums$for$ women$(ethnicity$proportional$to$local$ PCU$Director$ board members are destination$management$and$institutional$ population);$at$least$2$DMOs$led$by$a$woman.$b$$ and$PIU$ women$ strengthening$and$create$enabling$conditions$for$ • Women$account$for$50%$of$stakeholders$at$ Director.$ their$participation.$ publicVprivate$partnership$consultations.$$ 3.2$Increase$women’s$access$to$economic$ • 500$small$and$mediumVsized$enterprise$ PCU,$PIU$and$ $ $ opportunities$through$development$of$tourismV operators$(50%$of$whom$are$women)$gain$ consultants.$ related$enterprises$and$livelihood$activities.$ access$to$professional$tourismVrelated$business$ support$services$and$microfinance.$ 3.3$Training$program$in$hospitality$services$includes$ • 60%$of$hospitality$service$trainees$are$women$ PCU,$PIU$and$ $ $ outreach$to$disadvantaged$women$through$ (proportional$to$ethnicity$in$local$area).$ consultants.$ partnership$with$LWU’s$existing$vocational$training$ $ programs.$$ 3.4$Implement$safety,$health,$and$heritage$ • Awareness$of$heritage$protection$measures,$ $ $ conservation$awareness$programs;$and$measures$to$ health$and$safety,$and$measures$to$prevent$ combat$child$exploitation$and$human$trafficking,$in$ child$exploitation$and$human$trafficking$ partnership$with$LWU,$women$business$leaders,$law$ increase$among$6,000$people$(50%$women).$ enforcement,$DMOs,$and$tourism$businesses.$ • At$least$50%$of$participants$in$health$and$
49 Progress( Cumulative(Status( Actions( Targets/Indicators( Responsible( As(per(31(December( w/Indicators( 2015(( hygiene/sanitation$training$are$men.$$
Output(4:(Effective(project(implementation(and(knowledge(management.(( 4.1$Ensure$women$are$represented$in$the$project’s$ • NSC$has$at$least$2$women$members.$ NSC$Chair,$$ $ $ National$Steering$Committee$and$in$PIUs$and$PCUs.$ • Women$hold$30%$of$management$and$ MICT$and$DICT$ professional$posts$in$PCU$and$PIUs.$ Director.$ 4.2$Appoint$women$representative$of$the$National$ • Gender$Focal$Person$designated$in$NSC,$PCU$ NSC$Director$ $ $ Steering$Committee$to$oversee$the$project’s$ and$PIUs.$ PCU$Director$ strategic$directions$for$gender$equality$and$focal$ • GAP$is$reviewed,$monitored$for$progress$and$ and$PIU$ persons$in$PCU$and$PIU$responsible$for$gender$ followVups$agreed$annually$by$NSC.$ Directors.$ mainstreaming$&$GAP$implementation.$ • GAP$is$integrated$into$annual$and$quarterly$ work$plans$of$PCU$and$PIU.$ 4.3$Recruit$gender$consultant$(s)$to$support$GAP$ • Gender$and$SME$consultants$hired$for$GAP$ PCU$Director.$ National$Gender$ $ implementation,$training$of$contractors$and$ and$women’s$livelihood$activities.$ Consultant$recruited$ consultant$team,$and$SME$consultants$to$implement$ • 100%$of$PCU,$PIU,$and$project$implementation$ activities$to$increased$women’s$access$to$economic$ consultant$staff$trained$in$gender$equality$and$ opportunities.$ GAP$implementation.$$$ • Gender$actions$stated$in$work$plans.$ 4.5$Women$members$from$NSC,$PCU$and$PIUs$ • Women$are$30%$of$representatives$at$GMS$ NSC$Director,$ $ $ access$opportunities$to$participate$in$GMS$trainings$ events$on$behalf$of$Laos.$ PCU$Director.$ and$meetings.$$ 4.6$Develop$a$project$performance$management$ • Indicators$for$tracking$progress$and$project$ PCU$Director$ $ $ system$that$provides$information$on$the$differential$ benefits$gender$disaggregated.$ and$consultants.$ impacts$of$the$project$on$both$women$and$men.$ • Monitoring$of$safeguards$plans$track$ differential$impacts$on$women$and$men.$ • Gender$actions$noted$in$progress$reports.$ 4.7$Tourism$statistics$harmonization$includes$ • All$standardized$tourism$statistics$related$to$ PCU$Director$ $ $ systematisation$of$sexVdisaggregated$data$ people$disaggregate$by$sex.$ and$consultants.$ collection.$
DICT = Department of Information, Culture and Tourism, DMO = destination management organization, GAP = gender action plan, Lao PDR = Lao People’s Democratic Republic, LWU = Lao Women’s Union, MICT = Ministry of Information, Culture and Tourism, SME = small- and medium-sized enterprises, NCS = National Steering Committee, PCU = project coordination unit, PIU = project implementation unit. a Actions apply to all infrastructure subprojects and are therefore the same for Outputs 1 and 2. b A destination management organization is defined as a public, private or public-private entity responsible for the management and/or marketing of tourism in a geographic region defined for that purpose.
50 Attachment G: Design and Monitoring Framework with Progress
Design Summary Performance Targets and Indicators with Baselines Data Sources and Progress Reporting Mechanisms as per 31 December 2015
Impact By 2025: pending Increased tourism Aggregate tourism employment in the four project provinces is MICT tourism statistics employment for 70,000; 50% of jobs held by women report people living in a WTTC travel and tourism (2012 baseline: 43,000 jobs) underdeveloped economic impact report segments of the GMS Central Corridor
Outcome By 2019: pending Increased tourism Aggregate annual tourism receipts in the four project provinces MICT tourism statistics receipts in equals $330 million report Champassak, Completion report Khammouane, (2012 baseline: $160 million) Luangprabang, and Oudomxay
Outputs By 2018: pending 1. Last-mile Xang Cave 4.0 km paved access road and tourism amenities Project progress reports tourism access constructed and benefiting at least 1,900 residents infrastructure End of project impact evaluation improved Chomphet Heritage District 2.2 km paved access road, ferry terminal, and upgraded river piers constructed and benefiting at Completion report least 2,100 residents Ban Xang Hai–Tham Ting Cave 10.0 km paved access road and upgraded river piers constructed and benefiting at least 3,000 residents Chom Ong Cave 54.0 km paved access road and tourism amenities constructed and benefiting at least 8,000 residents
2. Environmental By 2018: Project progress reports pending services in cross-border End of project impact tourism centers That Sikhottabong 2 km internal road and drainage upgrade, solid evaluation improved waste transfer station, tourist information center, and 10 hectares Completion report
51 of rehabilitated urban green space with flood protection benefiting 35,000 residents in Thakhek City
3. Institutional capacity By 2019: Project progress reports May 2015: Five DMNs (DMOs) to promote inclusive End of project impact formed with systems and tourism growth Eight DMOs formed with systems and procedures in place to evaluation procedures in place to strengthened implement destination management plans (40% of DMO Completion report implement destination management positions are held by women) management plans At least 80% of newly constructed vendor space allocated to women 34% of all DMN board members are women Awareness of heritage protection measures, health and safety, and tourism impacts increases among 6,000 people (50% women) Operators of 500 small and medium- sized enterprises (50% of whom are women) gain access to professional tourism-related business support services and microfinance At least five service enterprises are operating tourist attractions under public–private partnerships
4. Effective project By 2019: Project progress reports All PCU and PIU staff possess implementation and Internet search all equipment needed knowledge management PCU and PIU staff possess the knowledge, skills, and equipment GMS Tourism Working Group needed for effective project management (at least 30% of PCU and summary of proceedings 33% of all PCU and PIU staff PIU staff are women) End of project impact are women (excluding 12 new knowledge products published to the Lao People’s evaluation consultants) Democratic Republic’s web-based tourism knowledge center Completion report Skills development ongoing. 20% of tourism enterprises in the four project provinces meet Trainings for project ASEAN tourism standards management accomplished: Collection and reporting of tourism statistics by all GMS national Finance and leadership. tourism organizations in a harmonized format Continuous on-the-job capacity building At least three joint marketing activities undertaken annually in cooperation with another GMS country (2012 baseline: 1 event) Well-maintained infrastructure in accordance with O&M plans PCU and PIU staff effectively implement gender-sensitive PPMS, with sex-disaggregated data
52