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Council Agenda - Apologies COUNCIL AGENDA - APOLOGIES NOTICE OF MEETING Notice is hereby given of the Meeting of the Invercargill City Council to be held in the Council Chamber, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Tuesday 23 May 2017 at 4.00 pm His Worship the Mayor Mr T R Shadbolt JP Cr D J Ludlow (Deputy Mayor) Cr R L Abbott Cr R R Amundsen Cr A J Arnold Cr K F Arnold Cr T M Biddle Cr A H Crackett Cr I L Esler Cr G D Lewis Cr I R Pottinger Cr L F Soper Cr L S Thomas EIRWEN HARRIS MITCHELL MANAGER, SECRETARIAL SERVICES 1 COUNCIL AGENDA - APOLOGIES 2 COUNCIL AGENDA - APOLOGIES A G E N D A Page 1. APOLOGIES 2. REPORT OF THE CHIEF EXECUTIVE 2.1 RESIGNATION AND APPOINTMENT OF DEPUTY MAYOR 6 3. PUBLIC FORUM 3.1 INVERCARGILL SMOKEFREE CBD Representatives from Public Health South and The Cancer Society (in conjunction with Smokefree Murihiku), will be in attendance to speak to this Item. 4. REPORT OF THE INVERCARGILL YOUTH COUNCIL 4.1 #ACTIVATE 2017 7 4.2 COUNCIL AGENDAS 8 4.2 “IT’S LIT” 8 5. MINUTES OF THE MEETING OF COUNCIL HELD ON 11 APRIL 9 2017 6. MINUTES OF THE MEETING OF THE EXTRAORDINARY 16 COUNCIL MEETING HELD ON 10 APRIL 2017 7. MINUTES OF THE MEETING OF THE EXTRAORDINARY 26 COUNCIL MEETING HELD ON 9 MAY 2017 8. MINUTES OF THE MEETING OF THE BLUFF COMMUNITY 29 BOARD HELD ON 1 MAY 2017 9. MINUTES OF COMMITTEES 9.1 COMMUNITY SERVICES COMMITTEE 8 MAY 2017 32 9.2 REGULATORY SERVICES COMMITTEE 9 MAY 2017 36 9.3 INFRASTRUCTURE AND SERVICES COMMITTEE 15 MAY 2017 40 3 COUNCIL AGENDA - APOLOGIES 9.4 FINANCE AND POLICY COMMITTEE 16 MAY 2017 48 10. NOTES OF SHARED SERVICES FORUM MEETING HELD 10 FEBRUARY 2017 11. REPORT OF THE CHIEF EXECUTIVE 11.1 VENTURE SOUTHLAND QUARTERLY REPORT – DECEMBER 51 2016 11.2 REFUGEE RESETTLEMENT PROGRAMME 91 12. REPORT OF THE DIRECTOR OF WORKS AND SERVICES 12.1 REGIONAL HERITAGE STORAGE FACILITY 92 13. REPORT OF THE DIRECTOR OF FINANCE AND CORPORATE SERVICES 13.1 RETAIL, EVENT AND TOURIST SPENDING DATA 97 13.2 2017/2018 ANNUAL PLAN 100 13.2.1 Appendix 1 101 13.2.2 Appendix 2 148 13.3 2017/2018 RATES RESOLUTION 282 13.3.1 Appendix 1 283 14. URGENT BUSINESS 15. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely: (a) Confirming of Minutes of the Public Excluded Session of Council 11 April 2017 (b) Confirming of Minutes of the Public Excluded Session of the Community Services Committee 8 May 2017 (c) Confirming of Minutes of the Public Excluded Session of the Finance and Policy Committee 16 May 2017 (d) Report of the Chief Executive (e) Report of the Director of Works and Services (f) Report of the Director of Finance and Corporate Services 4 COUNCIL AGENDA - APOLOGIES General subject of each Reason for passing this Ground(s) under matter to be considered resolution in relation to Section 48(1) for the each matter passing of this resolution (a) Confirming of Enable any local authority Section 7(2)(i) Minutes – Council holding the information to 11 April 2017 carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations) (b) Confirming of Enable any local authority Section 7(2)(i) Minutes – holding the information to Community Services carry on, without prejudice 8 May 2017 or disadvantage negotiations (including commercial and industrial negotiations) (c) Confirming of Enable any local authority Section 7(2)(i) Minutes – Finance holding the information to and Policy 16 May carry on, without prejudice 2017 or disadvantage negotiations (including commercial and industrial negotiations) (d) Notice of Motion To protect the privacy of Section 7(2)(a) natural persons, including that of deceased natural persons (e) 17A Rview Enable any local authority Section 7(2)(i) holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations) (f) Remuneration Enable any local authority Section 7(2)(i) Review holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations) ********** 5 COUNCIL AGENDA - REPORT OF THE CHIEF EXECUTIVE TO: COUNCIL FROM: CHIEF EXECUTIVE MEETING DATE: TUESDAY 23 MAY 2017 RESIGNATION AND APPOINTMENT OF DEPUTY MAYOR Report Prepared by: Richard King, Chief Executive RECOMMENDATIONS That the Council appoint a Deputy Mayor. IMPLICATIONS 1. Has this been provided for in the Long Term Plan/Annual Plan? N/A 2. Is a budget amendment required? No. 3. Is this matter significant in terms of Council’s Policy on Significance? No. 4. Implications in terms of other Council Strategic Documents or Council Policy? No. 5. Have the views of affected or interested persons been obtained and is any further public consultation required? N/A 6. Has the Child, Youth and Family Friendly Policy been considered? N/A RESIGNATION AND APPOINTMENT OF DEPUTY MAYOR By written notice dated 26 April 2017, Cr Ludlow resigned as Deputy Mayor with effect from 23 May 2017. The Local Government Act 2002 requires the Council to appointment one of its members as Deputy Mayor. His Worship the Mayor will exercise the power contained in section 41A(3)(a) of the Local Government Act 2002 to appoint a Deputy Mayor at the Council meeting on 23 May 2017. ********** 6 COUNCIL AGENDA - REPORT OF THE INVERCARGILL YOUTH COUNCIL 7 March 2017 TO: INVERCARGILL CITY COUNCIL FROM: CHIEF EXECUTIVE OFFICER MEETING DATE: TUESDAY 23 MAY 2017 INVERCARGILL YOUTH COUNCIL Report Prepared by: Mary Napper, Community Development Manager SUMMARY The Invercargill Youth Council will have at least three members at the Council meeting to present their report and speak about the South Island Youth Council Gathering - #activate. RECOMMENDATIONS That the report be received. IMPLICATIONS 1. Has this been provided for in the Long Term Plan/Annual Plan? No 2. Is a budget amendment required? No 3. Is this matter significant in terms of Council’s Policy on Significance? No 4. Implications in terms of other Council Strategic Documents or Council Policy? No 5. Have the views of affected or interested persons been obtained and is any further public consultation required? N/A 6. Has the Child, Youth and Family Friendly Policy been considered? Yes. FINANCIAL IMPLICATIONS No implications. #ACTIVATE 2017 Four members of the youth council, Hamish Muhl, Hayden Scott Chambers, Caitlin Smith, Janaya Stevenson and Oliver Mortensen, Youth Council Coordinator, attended the South Island Youth Council gathering in Christchurch on 13/14 May. 7 COUNCIL AGENDA - REPORT OF THE INVERCARGILL YOUTH COUNCIL Members attended workshops on social media, events 101, the Treaty of Waitangi, Wellbeing and Resilience and Top Tips for Being an Effective Youth Council. It was an excellent training weekend and members will now pass on their learnings to other members. COUNCIL AGENDAS Community Services – Members are pleased to learn that the new bus ticketing system may be introduced in early 2018. The proposal for new smaller buses is a good idea. Regulatory Services – The Youth Council is pleased to learn that the new menacing dogs programme is progressing well. Works and Services – The Cycling Strategy was explained to the Youth Council. Members have agreed to ask Council to include at least two young people on the Governance Group for the Strategy. “IT’S LIT” The 2017 Youth Leadership Forum will be held at the Invercargill Workingmen’s Club, Friday 9 June, 9.30 – 3.00pm. The focus is on being an entrepreneur and leader. Guest speakers include Orion Scott from Wellington who developed her own fashion label whilst still at school and Andrew Moreton from Rugby Southland. During the afternoon an “Ignition” session will be held. This involves young people presenting an idea/business opportunity they are working on. Three projects will be chosen to receive a grant and a mentor to help realise their dream. This project has been fully funded by the Ministry of Youth Development. ********** 8 COUNCIL AGENDA - MINUTES OF THE MEETING OF COUNCIL HELD ON 11 APRIL 2017 MINUTES OF THE MEETING OF THE INVERCARGILL CITY COUNCIL HELD IN THE COUNCIL CHAMBER, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON TUESDAY 11 APRIL 2017 AT 4.00 PM PRESENT: His Worship the Mayor Mr T R Shadbolt Cr D J Ludlow – Deputy Mayor Cr R L Abbott Cr R R Amundsen Cr A J Arnold Cr K F Arnold Cr A H Crackett Cr I L Esler Cr G D Lewis Cr I R Pottinger Cr L F Soper Cr L S Thomas IN ATTENDANCE: Mr R W King – Chief Executive Mr C A McIntosh – Director of Works and Services Mrs P M Gare – Director of Environmental and Planning Services Mr D J Johnston – Director of Finance and Corporate Services Mrs E Harris Mitchell – Manager Communications and Secretarial Services Mr D Booth – Manager Financial Services Ms M Short - Manager Strategy and Policy Miss A Goble – Policy Analyst Mr P Casson – Chief Executive Officer – Venture Southland Ms L Kuresa – Governance Officer 1. APOLOGIES Cr T M Biddle. Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the apology be accepted. 2. PUBLIC FORUM Nil. 3. REPORT OF THE INVERCARGILL YOUTH COUNCIL The report had been circulated and Mackenzie Fallow and Meg O’Connell were in attendance to speak to this Item. 3.1 Invercargill Youth Council 9 COUNCIL AGENDA - MINUTES OF THE MEETING OF COUNCIL HELD ON 11 APRIL 2017 3.2 Council Agendas In response to a question by Cr Thomas, as to whether the design for the welcome sign would be put forward as a competition for the best design to be selected by the Council, Miss O’Connell said the Youth Council would be opening it up to the public to submit designs for the welcome sign.
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