Republic of the Department of Education Region VII DIVISION OF PROVINCE

Office of the Schools Division Superintendent May 20, 2020

DIVISION MEMORANDUM No. 159 s. 2020

ESTABLISHMENT OF SIX (6) SUB OFFICES OF DEPED CEBU PROVINCE DIVISION AND WORK ARRANGEMENT OF PERSONNEL

To : Assistant Schools Division Superintendents Division Chiefs Education Program Supervisors/Specialists Public Schools District Supervisors/OICs/Caretakers Administrative Officer V Public Elementary and Secondary Schools All Others Concerned

1. The wreaked havoc brought by COVID-19 pandemic has greatly affected the day- to-day operations of any organization. In fact, it has caused high mortality rate that threatens the health condition of all the citizens in the entire country and the whole world as well. Hence, the Establishment of Six Sub Offices of this Division.

2. The Establishment of the Six (6) Sub Offices shall put in place strategic systems and processes to continually provide the basic services to the clients, stakeholders and community members. They are strategically located within the six (6) congressional districts of the Province of Cebu, namely: Municipality of San Fernando, Municipality of , Municipality of Badian, Municipality of Balamban, Municipality of Medellin, and Municipality of Carmen. Refer to Enclosure 1: List of Identified Schools Districts to serve as the Sub Offices with the Schools Districts that comprise each sub office.

3. To facilitate the effective and efficient delivery of services, this Office shall deploy personnel to compose the skeleton workforce in each sub office with their corresponding duties and responsibilities. Their names are reflected in Enclosure 2. Rationale of the Establishment of Sub Offices with Personnel and the Duties and Responsibilities of the assigned personnel for each section.

4. The deployment of personnel adheres to the government General Community Quarantine (GCQ) protocols, pursuant to the IATF Guidelines, CSC Memorandum Circular No. 10, s. 2020 (Revised Interim Guidelines for Alternative Work arrangements and Support Mechanisms for Workers in the Government During the Period of State of National Emergency Due to COVID-19 Pandemic), DepEd Memorandum No, 52, s. 2020 ( Advisory on Work Arrangement in the Department of Education in Light of Recent Developments in the COID-19 Situation) and the latest Executive Order of the Provincial Government.

5. Section 3 Guidelines for Areas Under General Community Quarantine of the Inter-Agency Task Force (IATF) for the Management of Emerging Infectious Diseases states the following:

No. 4 Work in the government offices may be at full operational capacity, or under such alternative work arrangements as agencies may deem proper in accordance with the relevant rules and regulations issued by the Civil Service Commission (CSC).

In adherence to the issuance of the Civil Service Commission, this Office adopts the Other Alternative Work Arrangements, a combination of Work-from-Home (3 days) and Skeleton Workforce (2 days) in a week from May 20-29, 2020 for non- teaching personnel, related teaching and School Heads.

6. In reporting to the Office, all personnel and clients shall strictly comply with all the precautionary measures such as but not limited to social distancing at all times, wearing of masks and gloves, frequent washing of hands, bring own provision or buy food via drive through/delivery.

7. Quarantine/border pass shall be secured by the personnel concerned from their respective local government units to be presented in the different checkpoints.

8. Immediate dissemination of and strict compliance with this Memorandum is highly desired.

MARILYN S. ANDALES, Ed.D, CESO V Schools Division Superintendent

Address: IPHO Bldg., Sudlon, Lahug, Telephone Nos.: (032) 255-6405 Email Address: [email protected]

Republic of the Philippines Department of Education Region VII DIVISION OF CEBU PROVINCE

Enclosure 1 to Division Memorandum No. 158, s. 2020

Schools Districts to serve as the Sub Offices with the Schools Districts that comprise each sub office

Congressional District PSDS/OIC/Caretaker District SAN FERNANDO 1 I Manguilimutan, Danilo Minglanilla II Villordon, Ivo Adam 1st Congressional San Fernando I Ybanez, Victor District San Fernando II Umbay Joel Bugtai, Ageles DALAGUETE 1 Alcoy Adonay, Willie I Gealon, Imelda Argao II Craste, Jenelyn Yabo, Celieta 2nd Congressional Dalaguete I Cartilla, Cecilia District Dalaguete II Lumayag, Eduardo Niere, Jose Glenn Mejia, Romeo Santander Concha, Elias BALAMBAN 1 Revilla, Mary Bel Asturias South Piodos, Christopher Asturias North Burog, Joel Balamban I Aplacador, Tony Balamban II Carmelotes, Eli 3rd Congressional I Balagtas, Gladys District Barili II Redula, Clover Tuburan I Brian, Rowena Tuburan II Jubiar, Virginia I Labang, Florencia Pinamungajan II Avila, Catalina MEDELLIN

Address: IPHO Bldg., Sudlon, Lahug, Cebu City Telephone Nos.: (032) 255-6405 Email Address: [email protected] Bantayan I Garucha, Chloe Bantayan II Alob, Annabelle Daanbanyan I Toling, Pableo Daanbanyan II Casinillo, Eva Madridejos Santillan, Ma. Victoria 4th Congressional Medellin Besabella, Wilfredo District San Remegio I Arcilla, Lani San Remegio II Pestano, Oscar Sta. Fe Papango, Cleofe Cases, Delia Nengasca, Leonora CARMEN Borbon Sol, Omega Carmen Acaso, Richard Camongay, Glicerio Compostela Ponce, Samuel Liloan Cacanog, Prescilla 5th & 6th Pilar Omolon, Eleonor Congressional Poro Barnes, Abbie Dsitricts San Francisco Campomayor, Edwina Sogod Doronio, Teresita Tudela Arquillano, Mercedita I Lupo, Remedios Consolacion II Jumao-as, Raul Cordova Compuesto, Arnulfo BADIAN Alcantara Armamento, Elizabeth Alegria Borla, Victoriano Badian R. Velos/Zozobrado, Minerva I Lasal, Eduardo 7th Congressional Dumanjug II Dandan, Paterno District Tolomia, Vicente Pugoy, Belen Alocillo, Delia Ronda Lumapay, Artudio

Address: IPHO Bldg., Sudlon, Lahug, Cebu City Telephone Nos.: (032) 255-6405 Email Address: [email protected]

Enclosure 2 to Division Memorandum No. 158, s. 2020

ESTABLISHMENT OF DEPED-CEBU PROVINCE DIVISION SUB OFFICES

Rationale:

To effectively and efficiently deliver the services of the Department of Education, Cebu Province Division Office, to its clients, who may be prevented from personally transacting official business in its current office address at Sudlon, Lahug, Cebu City, due to the implementation of the ECQ.

The establishment of the said sub offices will only be effective within the duration of the ECQ status imposed in Cebu City, or as may be determined by the Head of Office.

It is understood that this scheme does not mean to alter the regular process or procedure of any official transaction, except that personnel assigned in the sub offices will facilitate, by accepting the documents upon evaluation and verification, and shall coordinate with the Division Office for the completion of the transaction.

The services offered in the sub offices shall be limited only to which personal appearance of the clients is required or when clients experience difficulty in using the Online Request and Tracking System (ORTS).

Everyone is encouraged to exhaust all effort in using the ORTS, as it is the most time-saving and economical way of filing and monitoring each transaction.

ASSIGNED PERSONNEL

Congressional Sub office In- Support Sub-Office CID SGOD District Charge Personnel San Dr. Victor Dr. Chona 1st Fernando 1 Dr. Leah Apao Ybanez Redoble Dr. Pamela Mrs. Socorro 2nd Dalaguete 1 Dr. Leah Apao Cecilia Cartilla Rodemio Relacion Mrs. Nenita 3rd Balamban 1 Dr. Ester Futalan Tony Aplacador Jaralve Dr. Cartessa Wilfredo Mrs. Araceli Dr. Gerardo 4th Medellin Perico Besabella Cabahug Mantos Dr. Cartessa Dr. Mary Ann Mr. Chaney 5th & 6th Carmen Perico Richard Acaso Flores Gulfan Minerva Mrs. Maria 7th Badian Dr. Ester Futalan Zozobrado Elena Paras

Address: IPHO Bldg., Sudlon, Lahug, Cebu City Telephone Nos.: (032) 255-6405 Email Address: [email protected]

DUTIES AND RESPONSIBILITIES OF THE PERSONNEL ASSIGNED TO THE DIFFERENT SECTIONS

Human Resources Management Issue Appointment, NOSI/NOSA Receive Form 6, Request for Loyalty Claims, Separation, Service Credits COE, GSIS/PAG-IBIG, Plantilla, Pag-Ibig Loan Applications Receive Reinstatement, Maternity Leave, Reassignment, Terminal Leave and ERF/Reclassification documents

Accounting Accept Provident Loan Application and Clearance Receive Hardship and Loyalty Claims

Disbursing and Remittance Release Checks and Payslips Receive applications for Issuance of BP Number

Supply and Property Issue Designation as Property Custodian, Clearance and Accept Report on the Physical Count of Inventories (RPCI) and Physical Count of Property, Plant and Equipment (RPCPPE)

Administrative Office

Receive, evaluate and verify documents for AO signature

Address: IPHO Bldg., Sudlon, Lahug, Cebu City Telephone Nos.: (032) 255-6405 Email Address: [email protected]