TELEVISED Corporation of the City of Cambridge Council Meeting No. 9 - 18
Tuesday, April 17, 2018 Historic City Hall - 46 Dickson Street 7:00 p.m. Closed Session at 6:00 p.m. – Cambridge Room AGENDA
Meeting Called to Order
Singing of the National Anthem
Consideration of Matters in Closed Session
Recommendation
THAT in accordance with Section s.239 (2) (c) of the Municipal Act, 2001, Council convene in Closed Session to consider the following subject matters:
1) a proposed or pending acquisition or disposition of land by the municipality or local board (Land Sale Amendment – Ward 1);
2) a proposed or pending acquisition or disposition of land by the municipality or local board (Ward 4 and Ward 8).
Council to Rise from Closed Session
Recommendation
THAT Council reconvene in open session.
Disclosure of Interest
Presentations
1. Volunteer Appreciation Week - Presentations to Retiring Volunteers and Members of Committees of Council
1 2. George Georgiadis, Chief Information Officer, re: An Overview of Internet Security at the City of Cambridge
3. George Georgiadis, Chief Information Officer, re: item 6, City of Cambridge Council Endorsement of Region of Waterloo Smart Cities Challenge Phase One Application
Delegations
1. David Marskell, THEMUSEUM, re: item 8, Grants to Groups 2018
2. Andrew Bennett and Ian Whitman, Kitchener-Waterloo Symphony, re: item 8, Grants to Groups 2018
Consent Procedure
THAT all items listed under the heading of Public Consent Agenda for Tuesday, April 17, 2018, Public Meeting Agenda be adopted as recommended.
Items #
1. Council Meeting – Tuesday, March 27, 2018
2. General Committee Meeting – Tuesday, April 3, 2018
3. Special Planning and Development Committee Meeting – Monday, April 9, 2018
4. Special Council Meeting – Tuesday, April 10, 2018
5. Planning and Development Committee Meeting – Tuesday, April 10, 2018
7. Municipal Greenhouse Gas (GHG) Challenge Fund Application Outcome
9. Riverside Dam Class Environmental Assessment
10. Council Remuneration – Elimination of 1/3 Tax Free Portion & Other Council Allowances
11. Construction of Duct Banks and Surface Works at 1535 Bishop Street North
12. Eagle Hill Lane Reconstruction
2 13. Laneway Closure Conveyance to Abutting Owners – Moore, Waterloo and Vine Streets
14. December 2017 Capital Forecast and Status Report
15. 2019 Budget Timeline and Guidelines
16. Heat Pumps and Cooling Tower Replacement, Durward Centre and Centre for the Arts
17. Introduction and Consideration of By-laws
Note: Council Members, if you wish an item to be pulled from the Public Consent Agenda, please notify the City Clerk so the item can be listed on the Other Business Memo for tonight’s meeting to be dealt with separately by Council. You will also have the opportunity to pull an item at the Meeting.
Minutes of Previous Meeting
1. Council Meeting PP. 13 - 30 Tuesday, March 27, 2018
Recommendation
THAT the minutes of the Council Meeting held Tuesday, March 27, 2018, be approved.
2. General Committee Meeting PP. 31 - 36 Tuesday, April 3, 2018
Recommendation
THAT the minutes of the General Committee meeting held Tuesday, April 3, 2018 be approved.
3. Special Planning and Development Committee Meeting PP. 37 - 44 Monday, April 9, 2018
Recommendation
THAT the minutes of the Special Planning and Development Committee meeting held Monday, April 9, 2018 be approved.
3 4. Special Council Meeting PP. 45 - 50 Tuesday, April 10, 2018
Recommendation
THAT the minutes of the Special Council meeting held on Tuesday, April 10, 2018 be approved.
5. Planning and Development Committee Meeting PP. 51 - 58 Tuesday, April 10, 2018
Recommendation
THAT the minutes of the Planning and Development Committee meeting held on Tuesday, April 10, 2018 be approved.
Reports
Corporate Services Department
6. City of Cambridge Council Endorsement of Region of Waterloo PP. 59 - 70 Smart Cities Challenge Phase One Application
Recommendation
THAT report 18-015(CRP), re: City of Cambridge Council Endorsement of Region of Waterloo Smart Cities Challenge Phase One Application – be approved;
AND THAT Council endorses the Smart Cities Application for Waterloo Region addressing the theme of Healthy Children and Youth;
AND FURTHER THAT the Clerk be directed to send a copy of the resolution and staff report to the Region of Waterloo.
4 7. Municipal Greenhouse Gas (GHG) Challenge Fund Application PP. 71 - 78 Outcome
Recommendation
THAT report 18-013(CRP), re: Municipal Greenhouse Gas (GHG) Challenge Fund Application Outcome – be approved;
AND THAT Council approves the Capital Project Energy Management Plan – Hespeler Arena with a total project budget of $300,000 allocated from Gas tax reserves;
AND THAT Council approves the Capital Project Boiler Replacement – Queens Square Library with a total project budget of $129,000 to be funded from Gas tax reserves;
AND THAT Council approves the Capital Project Preston Auditorium Re-lamping with a total project budget of $50,000 to be funded from Energy Conservation reserves;
AND FURTHER THAT Council approves the Capital Project Green Fleet Initiative with a total project budget of $75,000 to be funded from Equipment Reserve – Public Works.
Community Development Department
8. Grants to Groups 2018 PP. 79 - 90
Recommendation
THAT report 18-054(CD), re: Grants to Groups 2018 – be received;
AND THAT the recommendations from the Grants to Groups Review Committee included in Report 18-054(CD) attached as Appendix A be approved.
9. Riverside Dam Class Environmental Assessment PP. 91 - 98
Recommendation
THAT report 18-066(CD), re: Riverside Dam Class Environmental Assessment – be received for information.
5 Office of the Chief Financial Officer
10. Council Remuneration – Elimination of 1/3 Tax Free PP. 99 - 114 Portion & Other Council Allowances
Recommendation
THAT report 18-008(CFO), re: Council Remuneration – Elimination of 1/3 Tax Free Portion & Other Council Allowances – be approved;
AND THAT Council approves beginning January 1, 2019 the Mayor’s salary will be $93,248 and a Councillor’s salary will be $37,822 to account for the 1/3 tax free portion of Council remuneration being eliminated in compliance with Federal legislation as outlined in staff report CFO/18-08;
AND FURTHER THAT Council establish a Citizen Committee to review the total compensation package for a Council and to report back to the new term of Council in the first quarter of 2019.
11. Construction of Duct Banks and Surface Works at 1535 Bishop PP. 115 - 122 Street North
Recommendation
THAT report 18-017(CFO), re: Construction of Duct Banks and Surface Works at 1535 Bishop Street North – be approved;
AND THAT Council approve the draw from Water System Capital Reserve Fund in the amount of $71,997.93 for Capital Project A/00240 Construction of Duct banks and Surface Works at 1535 Bishop Street North;
AND FURTHER THAT Council approve the award of Tender 2018-13 Construction of Duct banks and Surface Works at 1535 Bishop Street North to Network Sewer and Watermain Ltd. of Cambridge for the total price of $149,112.72, includes H.S.T., this being the lowest bid received, as outlined in Report CFO/18-17.
6 12. Eagle Hill Lane Reconstruction PP. 123 - 130
Recommendation
THAT report 18-018(CFO), re: Eagle Hill Lane Reconstruction – be approved;
AND THAT Council approve the draw from Gas Tax Grant in the amount of $634,918.62 and the draw from Wastewater Capital Reserve Fund in the amount of $28,127.39 for Capital Project A/00325 Eagle Hill Lane Reconstruction;
AND FURTHER THAT Council approve the award of Tender 2018-18 Eagle Hill Lane Reconstruction to Elgin Construction Ltd. of St. Thomas for the total price of $1,374,950.21, includes H.S.T., this being the lowest compliant bid received, as outlined in Report CFO/18-18.
13. Laneway Closure Conveyance to Abutting Owners – PP. 131 - 134 Moore, Waterloo and Vine Streets
Recommendation
THAT report 18-019(CFO), re: Laneway Closure Conveyance to Abutting Owners – Moore, Waterloo and Vine Streets – be approved;
AND THAT Report 18-019(CFO) authorize by resolution, the partial closure and surplus declaration of the fourteen (14) foot laneway abutting Waterloo Street South, Moore Street and Vine Street, legally described as Lane Plan 105 Cambridge Abutting Lts 13- 20 BLK 3, PIN 03781-0024, Lane Plan 105 Cambridge Lts 1-8 BLK 3 PIN 03781-0022, as depicted on Appendix “A” attached and to be more particularly descried as parts on a reference plan;
AND THAT easements be granted in favour of utilities having existing services located within the lands;
AND THAT upon approval of this report, an approving by-law be scheduled for enactment by City Council upon the completion of the Public Notice period;
7 AND THAT Realty Services Division be directed to proceed with the conveyance of the laneway to abutting owners for legal and survey fees in accordance with Council approved policy;
AND FURTHER THAT the Mayor and Clerk be authorized to execute all necessary documents.
14. December 2017 Capital Forecast and Status Report PP. 135 - 212
Recommendation
THAT report 18-022(CFO), re: December 2017 Capital Forecast and Status Report – be approved;
AND THAT Council receive an update on capital status for December 2017 reporting period in accordance with the Budget Control By-Law;
AND FURTHER THAT Council approve capital forecast changes that are reportable to Council under the Budget Control By-Law and as outlined in CFO/18-22.
15. 2019 Budget Timeline and Guidelines PP. 213 - 218
Recommendation
THAT report 18-020(CFO), re: 2019 Budget Timeline and Guidelines – be approved;
AND THAT Council approve the 2019 budget timeline as set out in report CFO18-20;
AND THAT Staff will prepare the 2019 multi-year operating budget including financial information for 2019, 2020, 2021 and 2022;
AND FURTHER THAT any enhanced service levels, new programs or funding due to growth and any Council approved changes be highlighted in a separate growth column within the budget.
8 16. Heat Pumps and Cooling Tower Replacement, Durward Centre PP. 219 - 226 and Centre for the Arts
Recommendation
THAT report 18-024(CFO), re: Heat Pumps and Cooling Tower Replacement, Durward Centre and Centre for the Arts – be approved;
AND THAT Council approve the draw from Gas Tax Grant in the amount of $58,606.33 for Capital Project A/00321 Heat Pumps and Cooling Tower Replacement, David Durward Centre and Centre for the Arts;
AND FURTHER THAT Council approve the award of Tender 2018-21 Heat Pumps and Cooling Tower Replacement, David Durward Centre and Centre for the Arts to Superior Boiler Works and Welding of Stoney Creek for the total price of $396,251.45, includes H.S.T., this being the lowest compliant bid received, as outlined in Report CFO/18-24.
Unfinished or Other Business
1. Annual Request for Special Occasion Permit Endorsements PP. 227 - 232 (Deferred from April 3 General Committee meeting)
Recommendation
THAT report 18-011(CRP), re: Annual Request for Special Occasion Permit Endorsements for the following organizations be received;
AND THAT the Request(s) identified in Report 18-011(CRP) be approved.
2. Noise By-law Review PP. 233 - 254 (Deferred from April 3 General Committee meeting)
Recommendation
THAT report 18-018(OCM), re: Noise By-law Review – be approved;
9 AND THAT the Council enact the proposed noise by-law as set out in Schedule A to Report No. 18-018(OCM), and approve the short form fines for contraventions of the proposed noise by-law.
Report from Closed Session
Introduction and Consideration of By-laws
THAT leave be given the Mover and Seconder to introduce the following by-laws:
47-18 Being a By-law of the Corporation of the City of Cambridge to amend Zoning By-law No. 150-85, as amended with respect to land municipally known as 275-285 Ainslie Street South [Third and Final Reading]
57-18 Being a By-law for Main Street Agreement
58-18 Being a By-law to authorize the Partial Release and Abandonment of an Easement in favour of the Corporation of the City of Cambridge
59-18 Being a By-law to amend By-law No. 119-08 being a by-law to provide for the appointment of Officers and Servants of the Corporation of the City of Cambridge (Sasa Kahrimanovic - Municipal By-law Enforcement Officer/Property Standards Officer)
60-18 Being a by-law to amend By-law 191-03 in respect of election signs
61-18 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By- law 184-06 to establish a system of disabled parking. (DISABLED PARKING BY-LAW) – SCHEDULE “A” AMENDMENTS
62-18 Being a By-law of the City of Cambridge to amend Schedule B of By-law No. 185-06 designating private roadways as fire routes and to prohibit the parking of vehicles thereon. (FIRE ROUTE BY-LAW) – SCHEDULE “B” AMENDMENTS
63-18 Being a by-law of the City of Cambridge to designate the exterior of the structure located at 285 Ainslie Street South as a property of cultural heritage significance.
10 64-18 Being a by-law of the Corporation of the City of Cambridge to stop up, close and convey certain lands (Lane, Registered Plan 358.)
65-18 Being a By-law of the Corporation of the City of Cambridge to adopt Amendment No. 26, to the City of Cambridge Official Plan (2012) as amended for lands known municipally as 415 Water Street South
66-18 Being a By-law of the Corporation of the City of Cambridge to amend Zoning By-law No. 150-85, as amended with respect to land municipally known as 415 Water Street South.
67-18 Being a by-law to prohibit and regulate noise and to repeal By-law 32-04
Confirmatory By-law
68-18 - Being a by-law of the Corporation of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its meeting held the 17th day of April, 2018.
PASSED AND ENACTED this 17th day of April, 2018.
Close of Meeting
11
12 ITEM #1 MINUTES
Corporation of the City of Cambridge Council Meeting No. 7-18
Tuesday, March 27, 2018 Historic City Hall – 46 Dickson Street
Council Members in Attendance: Councillors Adshade (Ward 6), Devine (Ward 2), Ermeta (Ward 8), Liggett (Ward 4), Mann (Ward 3), Monteiro (Ward 7), Reid (Ward 1) and Wolf (Ward 5), with Mayor Craig in the Chair.
Staff Members in Attendance: Gary Dyke, City Manager; Dave Bush, Deputy City Manager Corporate Services; Hardy Bromberg, Deputy City Manager Community Development; Steven Fairweather, Chief Financial Officer; Kelly Yerxa, City Solicitor; James Goodram, Director of Economic Development; Shannon Noonan, Manager of Transportation; Neil Main, Fire Chief; Tricia Lewis, Director of Parks, Recreation and Culture; Kathy Padgett, Senior Planner – Environment, Chris Whetstone, Manager of Water; Dennis Purcell, Chief Building Officer; Jamie Austin, Director of Public Works; Susanne Hiller, Director of Communications; Brooke Lambert, Director of Corporate Strategy; Devanne Kripp, Legislative Coordinator; and Michael Di Lullo, City Clerk.
Others in Attendance: Approximately 70 people are in attendance.
Council Page: Danielle Cichello
Meeting Called to Order
The meeting of the Council of the Corporation of the City of Cambridge was held in the Council Chambers on the second floor of 46 Dickson Street, Cambridge, Ontario. Mayor Craig welcomed everyone present and called the meeting to order at 7:00 p.m. and the meeting adjourned at 10:00 p.m.
Consideration of Matters in Closed Session
Motion: 33-18 Moved By: Councillor Ermeta Seconded By: Councillor Reid
13 Cambridge City Council Tuesday, March 27, 2018 Page 2
THAT in accordance with Section s.239 (2) (c) and (e) of the Municipal Act, 2001, Council convene in Closed Session to consider the following subject matters:
1) a proposed or pending acquisition or disposition of land by the municipality or local board (Property Sale in Boxwood Business Centre);
2) a proposed or pending acquisition or disposition of land by the municipality or local board (Property Sale in Boxwood Business Centre);
3) a proposed or pending acquisition or disposition of land by the municipality or local board (Property Sale in Boxwood Business Centre);
4) litigation or potential litigation before Administrative Tribunals (Matters before the Ontario Municipal Board).
CARRIED
Council to Rise from Closed Session
Motion: 34-18 Moved By: Councillor Monteiro Seconded By: Councillor Ermeta
THAT Council reconvene in open session.
CARRIED
Singing of the National Anthem
Disclosure of Interest
There were no declarations of pecuniary interest.
Presentations
1. Helen Kelly, CEO, Idea Exchange, re: Idea Exchange Annual Report
Ms. Kelly is in attendance to present the Idea Exchange’s Annual Report. A copy of the PowerPoint presentation is on file in the Clerk’s office.
14 Cambridge City Council Tuesday, March 27, 2018 Page 3
2. Shannon Noonan, Manager of Transportation, re: item 6, Continuous Improvement Update
Ms. Noonan is in attendance to present a Continuous Improvement update. A copy of the PowerPoint presentation is on file in the Clerk’s office.
3. Chris Whetstone, Manager of Water, re: item 7, Annual Water Report and Summary
Mr. Whetstone is in attendance to present on the annual water report and summary. A copy of the Powerpoint presentation is on file in the Clerk’s office.
4. Gary Dyke, City Manager, re: item 5, 2018 City of Cambridge Business Plan
Mr. Dyke and Ms. Lambert are in attendance to present the 2018 City of Cambridge Business Plan. A copy of the PowerPoint presentation is on file in the Clerk’s office.
5. Kathy Padgett, Senior Planner – Environment, re: item 8, Recommendation Report - North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By- law Amendments
Ms. Padgett is in attendance to present the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and zoning by-law amendments. A copy of the PowerPoint presentation is on file in the Clerk’s office.
Delegations
1. Jennifer Dutto, Cambridge Hawks Hockey Team, re: Highway of Heroes Tribute donation
The Cambridge Hawks Hockey Team are in attendance to present a framed donation certificate to City Council.
2. Sandra Hill, re: item 7, Annual Water Report and Summary
Ms. Hill is in attendance to present on the Annual Water Report and Summary.
See Resolution 40-18
15 Cambridge City Council Tuesday, March 27, 2018 Page 4
3. Dan Currie, MHBC Planning, re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Mr. Currie is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments.
See Resolution 41-18
4. Cathy Murphy, 4050 Fountain Street North, re: item 8, Recommendation Report - North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Ms. Murphy is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments.
See Resolution 41-18
5. John McCash, Region-Wide Real Estate Inc., re: item 8, Recommendation Report - North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By- law Amendments.
Mr. McCash is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments. A copy of the PowerPoint presentation is available in the Clerk’s office.
See Resolution 41-18
6. Hans Weiss, 1400 Bleams Road, re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Mr. Weiss is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning by-law Amendments.
16 Cambridge City Council Tuesday, March 27, 2018 Page 5
See Resolution 41-18
7. Sandy Acchione, Intermarket Real Estate Inc., re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By- law Amendments.
Mr. Acchione is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments.
See Resolution 41-18
8. John Hofstetter, 215 Allendale Road, re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Mr. Hofstetter is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments.
See Resolution 41-18
9. Sandra Hill, 420 Pinebush Road, re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Ms. Hill is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments.
See Resolution 41-18
10. Grainne Aitken, 970 Riverbank Drive, re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
17 Cambridge City Council Tuesday, March 27, 2018 Page 6
Ms. Aitken is in attendance to present on the recommendation report for the North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments.
See Resolution 41-18
The chair declared a recess at 8:52 p.m. and Council reconvened at 9:00 p.m.
Consent Procedure
Motion: 35-18 Moved By: Councillor Mann Seconded By: Councillor Adshade
THAT all items listed under the heading of Public Consent Agenda for Tuesday, March 27, 2018, Public Meeting Agenda be adopted as recommended:
1. Council Meeting – Tuesday, February 20, 2018
THAT the minutes of the Council Meeting held Tuesday, February 20, 2018, be approved.
2. Special Council Meeting – Tuesday, March 6, 2018
THAT the minutes of the Special Council Meeting held Tuesday, March 6, 2018, be approved.
3. General Committee Meeting – Tuesday, March 6, 2018
This item was pulled from the consent agenda and dealt with separately.
4. Planning and Development Committee Meeting – Tuesday, March 13, 2018
THAT the minutes of the Planning and Development Committee Meeting held Tuesday, March 13, 2018, be approved.
9. Study Area for the Potential Greenbelt Expansion
18 Cambridge City Council Tuesday, March 27, 2018 Page 7
THAT report 18-052(CD), re: Study Area for the Potential Greenbelt Expansion – be approved;
AND THAT the City staff correspondence dated March 7, 2018 provided to the Ministry of Municipal Affairs and Housing about the Study Area for the Potential Greenbelt Expansion be received as information for reasons as set out in Report No. 18-052(CD).
10. Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2017
THAT report 18-007(CFO), re: Honorariums and Expenditures of Council Members and Council Appointees for the Year Ended December 31, 2017 – be approved.
11. Energy Management Plan, W.G. Johnson Pool
THAT report 18-009(CFO), re: Energy Management Plan, W.G. Johnson Pool – be approved;
AND THAT Council approve the award of Tender 2018-06 Energy Management Plan, W.G. Johnson Pool to Velocity Mechanical Inc. of Kitchener for the amount of $233,463.65, includes H.S.T., as outlined in Report CFO/18-09.
12. Spruce Street and Briercrest Avenue Reconstruction
THAT report 18-101(CFO), re: Spruce Street and Briercrest Avenue Construction – be approved;
AND THAT Council approve the draw from the Wastewater Capital Reserve funding in the amount of $23,322.57 and Water System Capital Reserve funding in the amount of $20,018.87 for Capital Project A/00324-40 Spruce Street and Briercrest Avenue Reconstruction;
AND FURTHER THAT Council approve the award of Tender 2018-09 Spruce Street and Briercrest Avenue Reconstruction to Terracon Underground Ltd. of Brantford for the total amount of $1,757,702.01, includes H.S.T., this being the lowest bid received, as outlined in Report CFO/18-10.
19 Cambridge City Council Tuesday, March 27, 2018 Page 8
13. Engineering Design Services – East Side Lands (Stage 1) Interim Sanitary Pumping Station
THAT report 18-011(CFO), re: Engineering Design Services – East Side Lands (Stage 1) Interim Sanitary Pumping Station – be approved;
AND THAT Council approve the draw from the Development Charges – Sanitary Sewer Reserve funding in the amount of $142,211.23 for Capital Project A/00304-30 Engineering Design – East Side Lands (Stage 1) Interim Sanitary Pumping Station;
AND THAT Phase 2 will be awarded to CIMA Canada Inc. in 2019 subject to final budget approval;
AND FURTHER THAT Council approve the award of Proposal 2018-05 Engineering Design – East Side Lands (Stage 1) Interim Sanitary Pumping Station to CIMA Canada Inc. of Kitchener for the total amount of $235,650.77, includes H.S.T., this being the bid submission that scored the highest points by the Selection Committee, as outlined in Report CFO/18-11.
14. Waterside Avenue, Storm Sewer Outfall Reconstruction
THAT report 18-012(CFO), re: Waterside Avenue, Storm Sewer Outfall Reconstruction - -be approved;
AND THAT Council approve the draw from the Gas Tax Reserve Fund in the amount of $168,361.20 for Capital Project A/00086-40 Waterside Avenue, Storm Sewer Outfall Reconstruction;
AND FURTHER THAT Council approve the award of Tender 2018-14 Waterside Avenue, Storm Sewer Outfall Reconstruction to 2220742 Ontario Ltd. o/a Bronte Construction of Oakville for the total amount of $253,769.75*, includes H.S.T., this being the lowest bid received, as outlined in Report CFO/18-12.
* adjusted for mathematical error.
15. Laneway Closure & Conveyance to Abutting Owners-Lowther & Church Streets
20 Cambridge City Council Tuesday, March 27, 2018 Page 9
THAT report 18-013(CFO), re: Laneway Closure & Conveyance to Abutting Owners- Lowther & Church Streets – be approved;
AND THAT Report 18-013(CFO) authorize by resolution, the partial closure and surplus declaration of the twelve (12) foot laneway between Lowther Street South and Church Street South, Lane Plan 141 Cambridge Abutting Lots 84 to 88, 91, 109 & 112 to 116, PIN 0378-10124; as depicted on Schedule ‘A’ attached and to be shown as parts of a reference plan;
AND THAT easements be granted in favour of utilities having existing services located within the lands;
AND THAT upon approval of this report, an approving by-law be scheduled for enactment by City Council upon the completion of the Public Notice period;
AND THAT Realty Services Division be directed to proceed with the conveyance of the laneway to abutting owners for legal and survey fees in accordance with Council approved policy;
AND FURTHER THAT Mayor and Clerk be authorized to execute all necessary documents.
16. One (1) Vacuum Road Sweeper
THAT report 18-014(CFO), re: One (1) Vacuum Road Sweeper – be approved;
THAT Council approve additional funding in the amount of $3,291.60 from the Equipment Reserve Fund for Capital Project A/00289-10;
AND FURTHER THAT Council approve the award of Proposal 2018-27 One (1) Vacuum Road Sweeper to Cubex Ltd. of Brantford for the total tendered amount of $294,391.60 this being the highest scored amongst the three bidders per evaluation process.
17. Introduction and Consideration of By-laws
THAT leave be given the Mover and Seconder to introduce the following by-laws:
21 Cambridge City Council Tuesday, March 27, 2018 Page 10
36-18 Being a By-law of the City of Cambridge to amend Schedule B of By-law No. 185-06 designating private roadways as fire routes and to prohibit the parking of vehicles thereon (FIRE ROUTE BY-LAW) – SCHEDULE “B” AMENDMENTS
37-18 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By- law 184-06 to establish a system of disabled parking (DISABLED PARKING BY-LAW) – SCHEDULE “A” AMENDMENTS
38-18 Being a by-law of the Corporation of the City of Cambridge to amend By-Law 114-17 being a by-law to repeal By-Law 93-98 and By-Law 206-98.
39-18 Being a by-law of the Corporation of the City of Cambridge to exempt from taxation for municipal and school purposes a portion of the lands whereon a municipal capital facility is established and operated at 96 Grand Avenue South, Cambridge, Ontario.
40-18 Being a by-law of the Corporation of the City of Cambridge to exempt from taxation for municipal and school purposes a portion of the lands whereon a municipal capital facility is established and operated at 96 Grand Avenue South, Cambridge, Ontario.
41-18 Being a by-law of the Corporation of the City of Cambridge to amend By-Law 43-06 being a by-law to repeal By-Law 57-94.
43-18 Being a by-law of the Corporation of the City of Cambridge to amend By-Law 173-16 being a by-law to regulate and govern any outdoor business.
44-18 Being a by-law of the Corporation of the City of Cambridge to amend Schedule B of By- law 184-06 to establish a system of disabled parking (DISABLED PARKING BY-LAW) – SCHEDULE “B” AMENDMENTS
45-18 Being a By-law of the City of Cambridge to amend Schedule A of By-law No. 185-06 designating private roadways as fire routes and to prohibit the parking of vehicles thereon (FIRE ROUTE BY-LAW) – SCHEDULE “A” AMENDMENTS
46-18 Being a by-law of the Corporation of the City of Cambridge to amend Schedule A of By- law 186-06, as amended, being a By-law to prohibit the parking or leaving of motor vehicles on private property without the consent of the owner or occupant of the
22 Cambridge City Council Tuesday, March 27, 2018 Page 11
property and on property owned or occupied by the Corporation of the City of Cambridge, or any local Board (PRIVATE PROPERTY BY-LAW) –SCHEDULE “A” AMENDMENTS
47-18 Being a By-law of the Corporation of the City of Cambridge to amend Zoning By-law No. 150-85, as amended with respect to land municipally known as 275-285 Ainslie Street South [First and Second Reading only]
48-18 Being a By-law of the Corporation of the city of Cambridge to amend Zoning By-law No. 150-85, as amended with respect to land municipally known as 600 Myers Road.
49-18 Being a by-law of the Corporation of the City of Cambridge to adopt Amendment No. 7 to the City of Cambridge Official Plan (2012), as amended. (North Cambridge Business Park – South of Allendale Road and West of the North-South Collector Road)
50-18 Being a By-law of the Corporation of the City of Cambridge to amend Zoning By- Law No. 150-85, as amended, with respect to lands municipally known as 0 Allendale Road and 245 Riverbank Drive.
51-18 Being a By-law of the Corporation of the City of Cambridge to adopt Amendment No. 25 to the City of Cambridge Official Plan (2012), as amended. (North Cambridge Business Park – South of Allendale Road and East of the North-South Collector Road).
52-18 Being a By-law of the Corporation of the City of Cambridge to amend Zoning By- Law No. 150-85, as amended, with respect to lands municipally known as 0 Allendale Road and 215 Allendale Road.
CARRIED
Minutes of Advisory Committees
3. General Committee Meeting – Tuesday, March 6, 2018
Motion: 36-18 Moved By: Councillor Wolf Seconded By: Councillor Adshade
23 Cambridge City Council Tuesday, March 27, 2018 Page 12
THAT the minutes from the General Committee Meeting held on Tuesday, March 6, 2018 be approved, except for item 6 re: Riverside Dam Class EA – Study Completion.
CARRIED
Motion: 37-18 Moved By: Councillor Wolf Seconded By: Councillor Adshade
Councillor Monteiro requested a recorded vote and it was taken as follows:
THAT Report 18-016 (CD), re: the Riverside Dam Class Environmental Assessment – Study Completion – be referred back to staff to report back to Council on how to proceed with rebuilding and/or repairing the dam.
In Favour: Councillors Adshade, Devine, Ermeta, Liggett, Mann, Monteiro, Reid and Mayor Craig
Opposed: Councillor Wolf
CARRIED, on a recorded vote 8-1
Reports
Office of the City Manager
5. 2018 City of Cambridge Business Plan
Motion: 38-18 Moved By: Councillor Adshade Seconded By: Councillor Mann
THAT report 18-015(OCM), re: 2018 City of Cambridge Business Plan -- be approved;
AND THAT Cambridge City Council endorses the 2018 City of Cambridge Business Plan as presented.
CARRIED
Community Development Department
6. Continuous Improvement Update
24 Cambridge City Council Tuesday, March 27, 2018 Page 13
Motion: 39-18 Moved By: Councillor Devine Seconded By: Councillor Mann
THAT report 18-016(OCM), re: Continuous Improvement Update – be approved.
CARRIED
7. Annual Water Report and Summary
Motion: 40-18 Moved By: Councillor Ermeta Seconded By: Councillor Monteiro
THAT report 18-055(CD), re: Annual Water Report and Summary – be approved.
CARRIED
8. Recommendation Report - North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Motion: 41-18 Moved By: Councillor Reid Seconded By: Councillor Ermeta
The Chair requested a recorded vote and taken as follows:
THAT report 18-021(CD), re: Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments – be approved;
AND THAT Cambridge Council adopts Official Plan Amendment No. 7 to change the land use designations of the subject lands (identified as “Part A”) from Future Urban Reserve and Natural Open Space System to Business Industrial and Natural Open Space System;
AND THAT Cambridge Council approves the proposed zoning by-law amendment to rezone the subject lands (identified as “Part A”) from A1 (Agricultural) and OS1 (Open Space) to M3 S.4.1.341.1 (Industrial), M3 S.4.1.341.2 (Industrial) and OS1 (Open Space);
25 Cambridge City Council Tuesday, March 27, 2018 Page 14
AND THAT Cambridge Council adopts Official Plan Amendment No. 25 to change the land use designations of the subject lands (identified as “Part B”) from Future Urban Reserve and Natural Open Space System to Business Industrial and Natural Open Space System;
AND THAT Cambridge Council approves the proposed zoning by-law amendment to rezone the subject lands (identified as “Part B”) from A1 (Agricultural) and OS1 (Open Space) to M3 S.4.1.342.1 (Industrial), (H)M3 S.4.1.342.1 (Industrial) and OS1 (Open Space);
AND THAT the By-laws attached to Report No. 18-021(CD) be passed;
AND THAT Cambridge Council is satisfied that a subsequent public meeting in accordance with subsection 34(17) of the Planning Act is not required;
AND FURTHER THAT the City Clerk prepare the record and forward it to the Region of Waterloo for approval.
In Favour: Mayor Craig; Councillors Adshade, Devine, Ermeta, Liggett, Mann, Monteiro, Reid and Wolf
Opposed: NIL
CARRIED, on a recorded vote 9-0
Other Business
1. Special Council Meeting – Tuesday, March 13, 2018
Motion: 42-18 Moved By: Councillor Monteiro Seconded By: Councillor Ermeta
THAT the minutes of the Special Council Meeting held Tuesday, March 13, 2018 be approved.
CARRIED
26 Cambridge City Council Tuesday, March 27, 2018 Page 15
2. Striking Committee Meeting – Monday, March 26, 2018
Motion: 43-18 Moved By: Councillor Reid Seconded By: Councillor Wolf
THAT the minutes of the Striking Committee Meeting held Monday, March 26, 2018 be approved.
CARRIED
3. Special Council Meeting – Monday, March 26, 2018
Motion: 44-18 Moved By: Councillor Liggett Seconded By: Councillor Devine
THAT the minutes of the Special Council Meeting held Monday, March 26, 2018 be approved.
CARRIED
4. Supervised Injection Sites – Review of Canadian Sites
Motion: 45-18 Moved By: Councillor Mann Seconded By: Councillor Monteiro
THAT the Region of Waterloo consult and engage with the City of Cambridge in developing criteria for the possible locations for a safe injection service site in the City of Cambridge prior to the identification of any site specific option;
AND THAT any site under consideration shall be located outside each of the three centre core areas (Galt, Hespeler and Preston), as defined by the 2012 Cambridge Official Plan.
In Favour: Councillor Adshade, Devine, Ermeta, Liggett, Mann, Reid, Wolf and Mayor Craig
27 Cambridge City Council Tuesday, March 27, 2018 Page 16
Opposed: Councillor Monteiro
MAIN MOTION CARRIED AS AMENDED, on a recorded vote 8-1
5. Alex Essex, Assistant Professor, Department of Electrical and Computer Engineering, University of Western, re: Cyber Security and Online Voting
Motion: 46-18 Moved By: Councillor Ermeta Seconded By: Councillor Liggett
The Chair requested a recorded vote and taken as follows:
THAT Alex Essex have the opportunity to delegate before Council.
In Favour: Councillors Adshade, Devine, Ermeta, Liggett, Mann, Monteiro and Wolf
Opposed: Mayor Craig and Councillor Reid
CARRIED, on a recorded vote 7-2
The Assistant Professor spoke in regards to cyber security and online voting.
Correspondence
1. Gary and Marie Adam, re: item 8, Recommendation Report - North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments 2. Lindsay Campbell, re: item 8, Recommendation Report - North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments 3. Miller Thomson LLP, re: item 8, Recommendation Report – North Cambridge Business Park (South of Allendale Road) Official Plan and Zoning By-law Amendments
Report from Closed Session
The following matters are reported into open session:
1. Motion: 47-18 Moved By: Councillor Reid Seconded By: Councillor Ermeta
28 Cambridge City Council Tuesday, March 27, 2018 Page 17
THAT Council authorizes the Mayor and Clerk to execute the Agreement of Purchase and Sale between the Corporation of the City of Cambridge and Janine Reda, in trust for a company to be incorporated, for 1.12 acres of property at a price of Three Hundred Thirty Six Thousand Dollars ($336,000.00).
CARRIED
2. Motion: 48-18 Moved By: Councillor Reid Seconded By: Councillor Ermeta
THAT Council authorizes the Mayor and Clerk to execute the Agreement of Purchase and Sale between the Corporation of the City of Cambridge and Crial Holdings Ltd. or to whom it may direct, for 3.26 acres of property at a price of One Million, Twenty Six Thousand, and Nine Hundred Dollars ($1,026,900.00).
CARRIED
3. Motion: 49-18 Moved By: Councillor Reid Seconded By: Councillor Adshade
THAT Council authorizes the Mayor and Clerk to execute the Agreement of Purchase and Sale between the Corporation of the City of Cambridge and Complete Group Inc. for 1.31 acres of property at a price of Three Hundred Ninety Three Thousand Dollars ($393,000.00).
CARRIED
Unfinished Business NIL
Confirmatory By-law
Motion: 50-18 Moved By: Councillor Wolf Seconded By: Councillor Reid
29 Cambridge City Council Tuesday, March 27, 2018 Page 18
53-18 - Being a by-law of the Corporation of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its meeting held the 27th day of March, 2018;
PASSED AND ENACTED this 27th day of March, 2018.
Close of Meeting
Motion: 51-18 Moved By: Councillor Adshade Seconded By: Councillor Mann
THAT the Council meeting does now adjourn at 10:00 p.m.
CARRIED
______MAYOR
______CLERK
30 ITEM #2
MINUTES
Corporation of the City of Cambridge General Committee Meeting No. 4-18
Council Chambers, Historic City Hall, Tuesday, April 3, 2018 ______Council Members in Attendance: Mayor Craig, Councillor Adshade (Ward 6), Devine (Ward 2), Liggett (Ward 4), Mann (Ward 3), Monteiro (Ward 7), Reid (Ward 1), Wolf (Ward 5), with Councillor Ermeta (Ward 8) in the Chair.
Staff Members in Attendance: Gary Dyke, City Manager; Hardy Bromberg, Deputy City Manager Community Development; Dave Bush, Deputy City Manager; Michael Di Lullo, City Clerk; Steven Fairweather, Chief Financial Officer; Kelly Yerxa, City Solicitor; Neil Main, Fire Chief; Tricia Lewis; Director of Parks, Recreation and Culture; James Goodram, Director of Economic Development; Nadia Kolton, Assistant City Solicitor; Hazel Ross, Law Clerk; Devanne Kripp, Legislative Coordinator; and Ilidia Sa Melo, Deputy City Clerk.
Others in Attendance: There were approximately 30 people in the audience.
Meeting Called to Order
The regular meeting of the General Committee of the Corporation of the City of Cambridge was held in Council Chambers on the third floor of 46 Dickson Street, Cambridge, Ontario. Councillor Ermeta welcomed everyone present and called the meeting to order at 6:00 p.m. and the meeting adjourned at 8:36 p.m.
Disclosure of Interest
There were no declarations of pecuniary interest.
Presentations
1. Nadia Kolton, Assistant City Solicitor, re: Bill 68 Modernizing Ontario’s Municipal Legislation Act, 2017 (Presentation to Committee at 6:00 p.m.)
Ms. Kolton is in attendance to present on Bill 68 Modernizing Ontario’s Municipal Legislation Act, 2017. A copy of the PowerPoint presentation is on file in the Clerk’s office.
The Committee recessed at 6:54 p.m. and reconvened at 7:03 p.m.
31 Delegations
1. Alex Hourahine, Active Cambridge, re: Active Cambridge’s 10th Anniversary
Mr. Hourahine is in attendance to present on Active Cambridge’s 10th Anniversary. A copy of the PowerPoint presentation is on file in the Clerk’s office.
2. Joe-Ann McComb and Courtney Didier, Cambridge Neighbourhood Organizations, re: Collective Impact Strategy
Ms. McComb and Ms. Didier are in attendance to present on the Cambridge Neighbourhood Organizations Collective Impact Strategy. A copy of the PowerPoint presentation is on file in the Clerk’s office.
3. Molly Hutchinson, Amy Smoke and Rick Murphy, D3Artworks Inc., re: item 11, Indigenous Reconciliation Youth Art Project
Ms. Hutchinson, Ms. Smoke and Mr. Murphy are in attendance to present on item 11, Indigenous Reconciliation Youth Art Project. A copy of the PowerPoint presentation is on file in the Clerk’s office.
The Committee recessed at 8:08 p.m. and reconvened at 8:13 p.m.
Consent Procedure
Moved by: Councillor Reid
Seconded by: Councillor Wolf
THAT all items listed under the heading of Public Consent Agenda for Tuesday, April 3, 2018, Public Meeting Agenda be adopted as recommended.
Consent Items #
1. Fire Hall Museum and Education Centre – Thursday, January 11, 2018
THAT the minutes of the Fire Hall Museum and Education Centre Meeting held on Thursday, January 11, 2018, be approved.
2. Fire Hall Museum and Education Centre – Wednesday, February 7, 2018
THAT the minutes of the Fire Hall Museum and Education Centre Meeting held on Wednesday, February 7, 2018, be approved.
3. Cambridge Arts and Culture Advisory Committee – Thursday, January 11, 2018
32 THAT the minutes of the Cambridge Arts and Culture Advisory Committee Meeting held on Thursday, January 11, 2018, be approved.
4. Cambridge Farmers’ Market Advisory Committee – Thursday, January 18, 2018
THAT the minutes of the Cambridge Farmers’ Market Advisory Committee Meeting held on Thursday, January 18, 2018, be approved.
5. Limiting Distance Agreement for Property at 385 Thompson Drive
THAT Report No. 18-010(OCM), re: Limiting Distance Agreement for Property at 385 Thompson Drive – be approved;
AND THAT Council authorizes the Mayor and Clerk to execute the Limiting Distance Agreement and associated documents in favour of the property at 385 Thompson Drive.
6. Noise By-law Review
This item was pulled and dealt with separately.
7. 2018 Municipal Election Lame Duck Council Periods
This item was pulled and will be dealt with at a future General Committee meeting.
8. 2017 Annual Bingo Activity (All Wards)
THAT report 18-009(CRP) - 2017 Annual Bingo Activity (All Wards) - be approved.
9. Special Occasion Permit – Cambridge Celebrates Canada Day Beer Garden
THAT report 18-010(CRP), re: Special Occasion Permit – Cambridge Celebrates Canada Day Beer Garden – be approved.
10. Annual Request for Exemptions to the Noise By-law and Special Occasion Permit Endorsements
This item was pulled and dealt with separately.
CARRIED
33 Consideration of Reports
Corporate Services Department
6. Noise By-law Review
Moved by: Councillor Liggett
Seconded by: Councillor Devine
THAT report 18-013(OCM), re: Noise By-law Review be referred back to staff for further review.
CARRIED
10. Annual Request for Exemptions to the Noise By-law and Special Occasion Permit Endorsements
Moved by: Councillor Liggett
Seconded by: Councillor Devine
THAT report 18-011(CRP), re: Annual Request for Exemptions to the Noise By- law 32-04 and Annual Request for Special Occasion Permit be referred back to staff.
CARRIED
11. Indigenous Reconciliation Youth Art Project
Moved by: Councillor Wolf
Seconded by: Councillor Monteiro
Councillor Monteiro requested a recorded vote, which was taken as follows:
THAT Report No. 18-014(CRP), re: Indigenous Reconciliation Youth Art Project be approved;
AND THAT Council approves a partnership with D3Artworks to create a mural depicting the culture and heritage of the Galt Core area;
AND FURTHER THAT a budget amendment be allocated in the amount of $23,375.00 to fund the exhibit from the Economic Development Reserve.
34 In Favour: Councillors Adshade, Ermeta, Devine, Liggett, Mann, Monteiro, Reid, Wolf and Mayor Craig
Opposed: NIL
CARRIED on a recorded vote of 9-0
Correspondence
1. Joe-Ann McComb, Cambridge Neighbourhood Organizations, re: Collective Impact Strategy
New Business
1. Tree Canopy By-law
Direction: That Community Development Services be directed to report back on enacting a tree by-law as a pilot project for the City.
2. Lane Access Planning
Direction: That Planning staff be directed to report back to Committee with respect to lane access within a heritage area from building a new driveway to the street.
Non-Jurisdictional Items NIL
Notice of Motion NIL
Committee Updates NIL
Close of Meeting
Moved by: Councillor Adshade
Seconded by: Councillor Mann
THAT the General Committee meeting does now adjourn at 8:36 p.m.
CARRIED
35 ______
CHAIR
______
DEPUTY CITY CLERK
36 ITEM #3
MINUTES
Corporation of the City of Cambridge Special Planning and Development Committee Meeting No. 5-18
Council Chambers, Historic City Hall, Monday, April 9, 2018
Committee Members in Attendance: Mayor Craig; Councillors Adshade (Ward 6); Devine (Ward 2); Ermeta (Ward 8); Liggett (Ward 4); Mann (Ward 3); Monteiro (Ward 7); Councillor Wolf (Ward 5); and Councillor Reid (Ward 1) in the Chair.
Staff Members in Attendance: Elaine Brunn Shaw, City Planner; Deanne Friess, Manager of Development Planning; Shannon Noonan, Manager of Transportation Engineering; Jason Leach, Senior Transportation Engineering Technologist; Adam Ripper, Project Engineer – Development; Shane Taylor, Landscape Architect; Tricia Lewis, Director of Parks, Recreation and Culture; Chris Ziemski, Manager of Parks and Recreation Operations; Kelly Yerxa, City Solicitor; James Hutson, Supervisor of Council and Committee Services; and Devanne Kripp, Legislative Coordinator.
Page: Danielle Cichello
Others in Attendance: There were approximately 40 people in the audience.
Meeting Called to Order
The special meeting of the Planning and Development Committee of the Corporation of the City of Cambridge was held in Council Chambers on the third floor of 46 Dickson Street, Cambridge, Ontario. Councillor Reid welcomed everyone present and called the meeting to order at 7:00 p.m. and the meeting adjourned at 10:40 p.m. The Planning and Development Committee adjourned to a Closed Session at 9:28 p.m. and reconvened in Open Session at 9:54 p.m.
In support of the Humboldt Broncos, the Committee had a moment of silence to honor the victims.
Disclosure of Interest
There were no declarations of pecuniary interest.
37 Special Planning and Development Committee Monday, April 9, 2018 Page 2
Presentations
1. Deanne Friess, Manager of Development Planning, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Using a PowerPoint presentation, Ms. Freiss provided an overview of the Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report. A copy of the presentation is available in the Clerk’s office.
Delegations
1. Clifford Rodricks, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Mr. Rodricks was not in attendance to speak to the planning application; however, Ms. Narisha Joseph read comments submitted on his behalf.
2. Patrick Kraemer, Duncan Linton LLP, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Mr. Kraemer is in attendance to speak to the planning application. A copy of Mr. Kraemer’s presentation is available in the Clerk’s Office.
3. Narisha Joseph, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Ms. Joseph is in attendance to speak to the planning application.
4. Jeremy Joseph, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Mr. Joseph is in attendance to speak to the planning application.
5. Gwenda Eagles, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Ms. Eagles is in attendance to speak to the planning application.
38 Special Planning and Development Committee Monday, April 9, 2018 Page 3
6. Andrea Kosior, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Using a PowerPoint Presentation, Ms. Kosior is in attendance to speak to the planning application. A copy of the presentation is available in the Clerk’s office.
7. Robert Forrester, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Mr. Forrester is in attendance to speak to the planning application.
8. Dallas Cron, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Ms. Cron is in attendance to speak to the planning application.
9. Michelle Schaefle, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Ms. Schaefle is in attendance to speak to the planning application.
10. Paul Britton, MHBC Planning, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Using a PowerPoint presentation, Mr. Britton is in attendance to speak to the planning application. A copy of the presentation is available in the Clerk’s office.
The Committee recessed at 9:15 p.m. and reconvened at 9:26 p.m.
Consideration of Matters in Closed Session
Moved by: Councillor Devine
Seconded by: Councillor Adshade
THAT in accordance with Section s.239 (2) (f) of the Municipal Act, 2001, Committee convene in Closed Session to consider the following:
39 Special Planning and Development Committee Monday, April 9, 2018 Page 4
a) Litigation/Potential Litigation including matters before administrative tribunals, affecting the municipality or local board and Solicitor-Client Privilege – Saginaw Planning Application Plan of Subdivision 30T-15101. CARRIED.
Committee to Rise from Closed Session Moved By: Councillor Mann Seconded By: Councillor Wolf
THAT Planning and Development Committee reconvene in open session.
CARRIED
Community Development Department
1. Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Moved by: Councillor Ermeta
Seconded by: Councillor Devine
MOTION TO DEFER
A recorded vote was requested by Councillor Ermeta and taken as follows:
THAT staff report 18-047(CD) regarding the Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report be deferred to the May 15, 2018 Council meeting.
In Favour: Councillors Devine, Ermeta and Liggett
Opposed: Mayor Craig, Councillors Adshade, Mann, Monteiro, Wolf and Reid
DEFERRAL DEFEATED on a recorded vote 3-6.
Moved by: Councillor Ermeta
Seconded by: Councillor Monteiro
40 Special Planning and Development Committee Monday, April 9, 2018 Page 5
MOTION TO DENY
A recorded vote was requested by Councillor Ermeta and taken as follows:
THAT Committee directs staff to advise the Ontario Municipal Board that the City of Cambridge recommends that draft plan approval for the plan of subdivision 30T-15101 not be approved.
In Favour: Councillor Ermeta and Reid.
Opposed: Mayor Craig, Councillors Adshade, Liggett, Mann, Monteiro and Wolf.
MOTION DEFEATED, on a recorded vote 7-2.
Moved by: Councillor Liggett
Seconded by: Councillor Devine
A recorded vote was requested by Councillor Ermeta and taken as follows:
THAT Council directs staff to advise the Ontario Municipal Board of its support for the proposed Official Plan map and policy amendments, Draft Plans of Subdivision and Zoning By-law Amendment to rezone the lands with site specific amendments for the former Saginaw Golf Course lands as detailed in report No. 18-047(CD);
AND THAT Council directs staff to advise the Ontario Municipal Board that the City of Cambridge recommends draft plan approval for the plan of subdivision 30T-15101;
AND THAT Council direct staff to request that the Board withhold its order on the approvals until the City forwards to the Board the final conditions of draft approval, the draft plans and changes necessary to the text or maps of the Official Plan Amendment and Zoning By-law Amendments necessitated by the additional or revised conditions;
AND THAT Council is satisfied that a subsequent public meeting in accordance with subsection 34 (17) of the Planning Act is not required;
AND THAT Council directs City Staff to attend the Ontario Municipal Board Hearing in support of the position set out in this Report;
41 Special Planning and Development Committee Monday, April 9, 2018 Page 6
AND THAT Council directs that if the development is approved, City Staff are to bring back an amendment to the Site Plan Control By-law 68-10 after the Ontario Municipal Board issues its decision to apply site plan control to the perimeter lots in the development in order to implement the proposed 6.0m (19.68 ft.) landscaping buffer on private property;
AND THAT Council directs City Staff to initiate a Neighbourhood Traffic Review in 2018-2019 (for the area outlined in Attachment No. 18);
AND THAT Council formally request that the Region of Waterloo fully consider the development of the former Saginaw Golf Course lands through the ongoing review of the preferred intersection treatment for Saginaw Pkwy/Franklin Blvd and Can-Amera Pkwy/Franklin Blvd;
AND FURTHER THAT staff be directed to consult with the developers and residents regarding the buffer, high restrictions, lot grading plan and extending the open space.
In Favour: Mayor Craig; Councillor Adshade, Devine, Liggett, Mann, Monteiro, Wolf and Reid
Opposed: Councillor Ermeta
MOTION CARRIED, on a recorded vote 8-1.
Correspondence
1. Michelle and Patrick Schaefle, re: item #1 – Former Saginaw Golf Course Planning Applications – Saginaw Development Corporation – Instruction Report
Other Committee Business NIL
Non-Jurisdictional Items NIL
42 Special Planning and Development Committee Monday, April 9, 2018 Page 7
Close of Meeting
Moved by: Councillor Devine Seconded by: Councillor Liggett
THAT the Planning and Development Committee meeting does now adjourn at 10:40 p.m.
CARRIED
______
CHAIR
______
CLERK
43 44 MINUTES ITEM #4 Corporation of the City of Cambridge Special Council Meeting No. 8-18
Tuesday, April 10, 2018 Cambridge Room – 46 Dickson Street
Council Members in Attendance: Councillors Adshade (Ward 6), Devine (Ward 2), Ermeta (Ward 8), Liggett (Ward 4), Mann (Ward 3), Monteiro (Ward 7), Councillor Reid (Ward 1) and Councillor Wolf (Ward 5), with Mayor Craig in the Chair.
Staff Members in Attendance: Gary Dyke, City Manager; Hardy Bromberg, Deputy City Manager – Community Development; Elaine Brunn Shaw, City Planner; Steven Fairweather, Chief Financial Officer; James Etienne, City Engineer; Dennis Purcell, Chief Building Official; Kelly Yerxa, City Solicitor; Nadia Koltun, Assistant City Solicitor; Michael Di Lullo, City Clerk; and Devanne Kripp, Legislative Coordinator. ______
Meeting Called to Order
The special meeting of the Council of the Corporation of the City of Cambridge was held in the Cambridge Room at 46 Dickson Street, Cambridge, Ontario. Mayor Craig welcomed everyone present and called the meeting to order at 7:00 p.m. and the meeting adjourned at 7:55 p.m.
Disclosure of Interest
Consideration of Matters in Closed Session
Motion: 52-18 Moved By: Councillor Devine Seconded By: Councillor Reid
THAT in accordance with Section s.239 (2) (b) (c) (e) of the Municipal Act, 2001, Council convene in Closed Session to consider the following subject matter:
1) Litigation or potential litigation (Planning Appeal before the OMB)
2) A proposed or pending acquisition or disposition of land by the municipality (Property in Ward 4)
3) Labour Relations (Division within Corporate Services Department)
45 Cambridge Special City Council Tuesday, April 10, 2018 Page 2
4) Labour Relations (Briefing Update)
5) Solicitor-Client Privilege and A matter under another Act (Planning Act) (Interim Control By-Law)
CARRIED
Council to Rise from Closed Session
Motion: 53-18 Moved By: Councillor Ermeta Seconded By: Councillor Monteiro
THAT Council reconvene in open session.
CARRIED
Report from Closed Session
1) Litigation or potential litigation (Planning Appeal before the OMB)
A briefing update was provided to Council.
2) A proposed or pending acquisition or disposition of land by the municipality (Property in Ward 4)
This matter was deferred to a further meeting, no discussion took place.
3) Labour Relations (Division within Corporate Services Department)
There was discussion about labour relations.
4) Labour Relations (Briefing Update)
A briefing update was provided to Council.
5) Solicitor-Client Privilege and a matter under another Act (Planning Act) (Interim Control By-Law)
A motion was passed in Open Session as follows:
46 Cambridge Special City Council Tuesday, April 10, 2018 Page 3
Motion: 54-18 Moved By: Councillor Monteiro Seconded By: Councillor Adshade
THAT Council agrees to approve the terms of reference for a planning study to be completed for the siting and land use compatibility considerations for Supervised Injection/Consumption Sites and Temporary Overdose Prevention Sites and similar types of uses;
AND THAT Council directs staff to hire a consultant to an upset limit of $25,000 to conduct the Supervised Injection/Consumption Facilities and Temporary Overdose Prevention Sites Planning Study;
AND FURTHER THAT Council agrees to pass an interim control by-law pursuant to Section 38 of the Planning Act for one year to apply to the siting of Supervised Injection/Consumption Sites and/or Temporary Overdose Prevention Sites and similar types of uses for all lands within the three core areas and all lands within 500 metres surrounding the core areas as defined in the City of Cambridge Official Plan 2012 to direct that a planning study be prepared.
FRIENDLY AMENDMENT:
Moved by: Councillor Reid
Seconded by: Councillor Wolf
To remove “and all lands within 500 metres, surrounding the core areas” from the motion.
A recorded vote on the friendly amendment was requested by Councillor Ermerta and taken as follows:
In Favour: Councillor Mann, Wolf, Reid
Opposed: Councillor Adshade, Devine, Ermeta, Liggett, Monteiro, and Mayor Craig
FRIENDLY AMENDMENT DEFEATED, on a recorded vote 3-6.
47 Cambridge Special City Council Tuesday, April 10, 2018 Page 4
A recorded vote on the main motion was requested by the Chair and taken as follows:
In Favour: Councillor Adshade, Devine, Ermeta, Liggett, Mann, Monteiro, Reid, Wolf, and Mayor Craig
Opposed: NIL
MAIN MOTION CARRIED, on a recorded vote 9-0.
Introduction and Consideration of By-laws
THAT leave be given the Mover and Seconder to introduce the following by-laws:
Motion: 55-18 Moved By: Councillor Liggett Seconded By: Councillor Devine
54-18 Being a by-law of the Corporation of the City of Cambridge to establish 2018 Final Tax Rates for City purposes only and to repeal By-law 182-17. CARRIED
Interim Control By-law for Supervised Injection/Consumption Sites
Motion: 56-18 Moved By: Councillor Mann Seconded By: Councillor Monteiro
55-18 Being a by-law of the Corporation of the City of Cambridge to prohibit supervised injection facilities and/or temporary overdose prevention sites. CARRIED Confirmatory By-law
Motion: 57-18 Moved By: Councillor Wolf Seconded By: Councillor Reid
56-18 Being a by-law of the Corporation of the City of Cambridge to confirm the proceedings of the Council of the Corporation of the City of Cambridge at its special meeting held the 10th day of April, 2018; 48 Cambridge Special City Council Tuesday, April 10, 2018 Page 5
PASSED AND ENACTED this 10th day of April, 2018.
Carried
Close of Meeting
Motion: 58-18 Moved By: Councillor Monteiro Seconded By: Councillor Ermeta
THAT the special Council meeting does now adjourn at 7:55 p.m.
CARRIED
______MAYOR
______CLERK
49 50 ITEM #5 MINUTES
Corporation of the City of Cambridge Planning and Development Committee Meeting No. 6-18
Council Chambers, Historic City Hall, Tuesday, April 10, 2018
Committee Members in Attendance: Mayor Craig; Councillors Adshade (Ward 6); Devine (Ward 2); Ermeta (Ward 8); Councillor Liggett (Ward 4); Mann (Ward 3); Monteiro (Ward 7); Councillor Wolf (Ward 5); and Councillor Reid (Ward 1) in the Chair.
Staff Members in Attendance: Hardy Bromberg, Deputy City Manager – Community Development; Elaine Brunn Shaw, City Planner; James Etienne, City Engineer; Dennis Purcell, Chief Building Official; Kelly Yerxa, City Solicitor; Michael Di Lullo, City Clerk; and Devanne Kripp, Legislative Coordinator.
Page: Sadie Piellush
Others in Attendance: There were 7 people in the audience.
Meeting Called to Order
The regular meeting of the Planning and Development Committee of the Corporation of the City of Cambridge was held in Council Chambers on the third floor of 46 Dickson Street, Cambridge, Ontario. Councillor Reid welcomed everyone present and called the meeting to order at 8:06 p.m. and the meeting adjourned at 8:51 p.m.
Disclosure of Interest
There were no declarations of pecuniary interest.
Public Meetings
Statutory notice of tonight’s Public Meeting was given by publication in the Cambridge Times on Thursday, March 15, 2018.
Public Meeting A: Public Meeting Report – 256-258 Hespeler Road – Official Plan and Zoning By-law Amendments – 258 Hespeler Road Cambridge Inc. (Applicant) – Ward 4
51 Planning and Development Committee Tuesday, April 10, 2018 Page 2
Presentation
1. Elaine Brunn Shaw, City Planner, re: Public Meeting A – Public Meeting Report – 256-258 Hespeler Road – Official Plan and Zoning By-law Amendments – 258 Hespeler Road Cambridge Inc. (Applicant) – Ward 4
Using a PowerPoint presentation, Ms. Brunn Shaw provided an overview of the planning application. A copy of the presentation is available in the Clerk’s Division.
2. Dave Aston, MHBC Planning, re: Public Meeting A – Public Meeting Report – 256-258 Hespeler Road – Official Plan and Zoning By-law Amendments – 258 Hespeler Road Cambridge Inc. (Applicant) – Ward 4
Using a PowerPoint presentation, Mr. Aston spoke to the planning application. A copy of the presentation is available in the Clerk’s Division.
The Chair asked if there was anyone present that would like to speak to the Public Meeting “A”.
No further persons came forward requesting to speak.
Moved By: Councillor Liggett Seconded By: Councillor Ermeta
THAT the Report No. OR 01/18 (CD) 256-258 Hespeler Road Official Plan and Zoning By-law Amendments be referred back to staff for a subsequent report and recommendation
CARRIED
The Chair declared Public Meeting “A” closed at 8:31 p.m.
Delegations
1. Wadas Bhutta, re: item 2, re: Boulevard Appeal Committee Minutes – Thursday, February 15, 2018
Mr. Bhutta was in attendance to speak to the Boulevard Appeal Committee Minutes.
52 Planning and Development Committee Tuesday, April 10, 2018 Page 3
Consent Procedure
Moved By: Councillor Mann Seconded By: Councillor Adshade
THAT all items listed under the heading of Public Consent Agenda for Tuesday, April 10, 2018, Public Meeting Agenda be adopted as recommended.
1. Cambridge Trails Advisory Committee Minutes – Thursday, February 8, 2018
This item was pulled and dealt with separately.
3. Municipal Heritage Advisory Committee Minutes – Thursday, February 15, 2018
THAT the minutes of the Municipal Heritage Advisory Committee Meeting held on Thursday, February 15, 2018 be approved.
4. Committee of Adjustment Minutes – Wednesday, February 28, 2018
THAT the minutes of the Committee of Adjustment Meeting held on Wednesday, February 28, 2018 be approved.
5. Cambridge Environmental Advisory Committee – Wednesday, February 28, 2018
THAT the minutes of the Cambridge Environmental Advisory Committee held on Wednesday, February 28, 2018 be approved.
6. Request to Alter a Part IV Designated Property – 155 Fountain Street North
THAT staff report 18 – 045(CD) - Request to Alter a Part IV Designated Property – 155 Fountain Street North - be approved;
THAT Cambridge Council (Council) approve the request to alter the designated property, municipally known as 155 Fountain Street North, by adding a two storey addition on the east elevation of the property as depicted in the drawings prepared by Brian Harnock Drafting and Design, October 2017;
AND THAT the siding on the proposed addition be clad in wood, such as board and batten siding, to distinguish the addition from the original structure.
53 Planning and Development Committee Tuesday, April 10, 2018 Page 4
7. Official Plan Amendment No. 17 (Commercial Policies) Regional Modifications
THAT the modifications to Official Plan Amendment No. 17 (Commercial Policies) proposed by the Region of Waterloo in Attachment No. 1, be endorsed for reasons so set out in Report 18-026(CD).
8. East Boundary Road Environmental Assessment Update Report
THAT report 18-0029(CD), regarding the East Boundary Road Corridor Study Update be received for information.
AND THAT The City of Cambridge advises the Region of Waterloo that the City supports preferred option Route B4 as described in Report 18-0029(CD).
9. North Cambridge Business Park Official Plan and Zoning By-law Amendments Public Information Centre No. 3
THAT Council staff report 18-060(CD) – North Cambridge Business Park Official Plan and Zoning By-law Amendments Public Information Centre No. 3 – be received as information.
11. Appointment of Council Representatives to 2018 Regional Planning and Work Projects
THAT Report 18-011(CRP), re: Appointment of Council Representatives to 2018 Regional Planning and Work Projects be approved;
AND THAT Councillor Adshade be confirmed as appointee to the Myers Road Reconstruction Branchton to Water Street Design 2018-2019 (Project No. 29);
AND FURTHER THAT Councillor Monteiro be confirmed as appointee to the Cambridge Zone 3 Water Supply Class EA (Project No. 60).
CARRIED
54 Planning and Development Committee Tuesday, April 10, 2018 Page 5
Minutes from Previous Meetings
1. Cambridge Trails Advisory Committee Minutes – Thursday, February 8, 2018
Moved by: Councillor Devine
Seconded by: Councillor Ermeta
THAT the minutes of the Cambridge Trails Advisory Committee Meeting held on Thursday, February 8, 2018 be approved.
CARRIED
2. Boulevard Appeal Committee Minutes – Thursday, February 15, 2018
Moved by: Councillor Monteiro
Seconded by: Councillor Ermeta
THAT the minutes of the Boulevard Appeal Committee Meeting held on Thursday, February 15, 2018 be approved.
MOTION TO DEFER:
Moved by: Councillor Liggett
Seconded by: Councillor Devine
THAT the minutes of the Boulevard Appeal Committee Meeting held on Thursday, February 15, 2018 be deferred to the Planning and Development Committee Meeting on May 8, 2018.
Direction: THAT staff provide an information report about the Boulevard Appeal Committee process to the May 8, 2018 Planning and Development Committee Meeting.
DEFERRAL CARRIED.
55 Planning and Development Committee Tuesday, April 10, 2018 Page 6
Community Development Department
10. 415 Water Street South Zoning By-law and Official Plan Amendments – Chrisview Custom Homes – Ward 6
Moved by: Councillor Adshade
Seconded by: Councillor Mann
THAT Council adopts Official Plan Amendment No. 26 with a site specific policy to increase gross leasable commercial floor area from 5,000 m2 (53, 820 ft2) to 5,325 m2 (57,318 ft2) on the subject lands designated as Commercial Class 3;
AND THAT Cambridge Council approves the proposed zoning by-law amendment with site specific provisions to section 4.1.20.2 to allow an increase in gross leasable commercial floor area from 250m2 (2,691.00 ft2) to 575m2 (6,189.25 ft2), for 415 Water Street South and to limit the commercial uses permitted on the property;
AND THAT Cambridge Council is satisfied that a subsequent public meeting in accordance with subsection 34(17) of the Planning Act is not required;
AND FURTHER THAT the by-laws attached to report 18-048(CD) be passed.
CARRIED
Correspondence NIL
Other Committee Business NIL
Non-Jurisdictional Items NIL
Close of Meeting
Moved by: Councillor Wolf Seconded by: Mayor Craig
THAT the Planning and Development Committee meeting does now adjourn at 8:51 p.m.
CARRIED
56 Planning and Development Committee Tuesday, April 10, 2018 Page 7
______
CHAIR
______
CLERK
57 58 ITEM #6
To: COUNCIL Meeting Date: 04/17/2018
Subject: City of Cambridge Council Report No: 18-015(CRP) Endorsement of Region of Waterloo Smart Cities Challenge Phase One Application
From: George Georgiadis File No: C1102 Chief Information Officer
RECOMMENDATION(S) THAT report 18-015(CRP) - City of Cambridge Council Endorsement of Region of Waterloo Smart Cities Challenge Phase One Application be received;
AND THAT Council endorses the Smart Cities Application for Waterloo Region addressing the theme of Healthy Children and Youth;
AND FURTHER THAT the Clerk be directed to send a copy of the resolution and staff report to the Region of Waterloo.
EXECUTIVE SUMMARY Purpose
• To provide information on the pan-Canadian Smart Cities Challenge 2017 • To seek endorsement for the community challenge area recommended to be used for the Waterloo Region phase one application
Key Findings
• The City of Cambridge is collaborating with the Region and area municipalities on an joint application for Infrastructure Canada’s Smart Cities Challenge 2017 • Based on the public input process followed, the smart cities team is recommending Healthy Children and Youth as the community challenge area for the Waterloo Region phase one application
Financial Implications
• Year to Date cost: estimated at $10,000 to $15,000 • No further financial impact has been identified at this stage of the initiative
59 BACKGROUND Infrastructure Canada launched the Smart Cities Challenge in 2017. The Smart Cities Challenge is a pan-Canadian competition open to communities of all sizes, including municipalities, regional governments and Indigenous communities (First Nations, Métis and Inuit). The challenge aims to empower communities and residents to think big about their future to improve quality of life and enhance opportunities for citizens through innovation, data and connected technologies.
The challenge is expected to run three consecutive years. Municipalities that are not successful in the first round are eligible to apply to subsequent rounds.
A memorandum was received from the Region of Waterloo dated January 30, 2018 inviting the City of Cambridge to collaborate with the Region and area municipalities on an application for Infrastructure Canada’s Smart Cities Challenge 2017, and has agreed to do so. The Smart Cities Challenge encourages communities to leverage technology and data solutions to overcome their most pressing challenges. Phase one applications are due on April 24, 2018, and focuses on the identification of the community challenge area based on community engagement. The municipalities of Waterloo Region collectively are eligible for the $50 million prize category given the combined population size.
A Steering Committee made up of the Chief Administrative Officers from the Region of Waterloo and area municipalities has been established to guide the application process. Furthermore, an Advisory Committee and a Working Group have been created (see attachment for complete memberships for all three committees).
ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #1 - Community Wellbeing
Objective 1.1 Work with partners to create a safe, inclusive and accessible city.
Objective 1.3 Deliver accessible, inclusive and age-friendly services, programs, and facilities.
Goal #2 - Governance and Leadership
Objective 2.4 Work collaboratively with other government agencies and partners to achieve common goals and ensure representation of community interests.
Comments
60 The City’s participation in this initiative is expected to yield:
• A better understanding of the challenges we are all facing as a region • An open and transparent inter-municipal collaboration framework that could be leveraged on an on-going basis • An inclusive vendor and community approach to all future initiatives
Existing Policy/By-Law: No impact to existing policies and/or by-laws has been identified at this stage of this initiative.
Financial Impact: If Waterloo Region is selected to proceed to Phase two of the Smart Cities Challenge, it will receive a $250,000 grant to assist in completing the full application. If Waterloo Region wins the Smart Cities Challenge, a $50 million grant will be awarded to assist in the implementation of the technology and data solution. The development of the phase one application was funded based on a 50% Region of Waterloo and 50% Area Municipalities cost share. Cambridge’s share is estimated to be $10,000 - $15,000.
Public Input: The Waterloo Region smart cities team leveraged the extensive consultation and research completed by Wellbeing Waterloo Region, an initiative to further advance a more integrated, holistic approach to community wellness/wellbeing and create significant and impactful solutions. Based on the quantitative data and extensive community input Wellbeing Waterloo Region identified three areas of focus: Affordable Housing; Healthy Children and Youth; and Social Inclusion. These three areas were used as a starting point for further public consultation to inform Waterloo Region’s smart cities application.
Throughout February and early March 2018, residents and community stakeholders had the opportunity to provide input on the preferred community challenge area; this was encouraged through the Region of Waterloo’s online Engage platform. The City of Cambridge also encouraged community members to provide feedback on issues they would like to see addressed, such as high school graduation rates or affordable housing. The process that was followed also involves businesses, academia, and civic organizations. Feedback collected from the engagement process was expected to identify the top one or two challenge area(s) to assist in the development of our regional application.
Public input was provided in two ways: Through the Smart Waterloo Region Survey or in-person at Smart Waterloo Region open houses taking place on:
61 • February 15: Woolwich Memorial Centre, 24 Snyder Ave S, Elmira, Room #2, from 1:30-3:30 p.m. • February 26: Cambridge City Hall, 50 Dickson St, Cambridge, Bowman Room, from 6-9 p.m. • February 27: Waterloo Memorial Recreation Complex, 101 Father David Bauer Drive, room 200, from 6-9 p.m. • March 1: Kitchener City Hall, 200 King St. W., the Rotunda, from 4:30-7:30 p.m.
A summary report was prepared to the Region of Waterloo and area municipal Councils once the selection process was completed to seek a formal endorsement of the phase one Smart Waterloo Region application. Funding applications are due April 28th, 2018. Infrastructure Canada will be announcing phase one finalists of the Smart Cities Challenge in the summer of 2018. Those short listed will be awarded funds to complete phase two of the application process. Winners of the Smart Cities Challenge will be announced in early 2019.
Based on the public input process outlined above, the smart cities team is recommending Healthy Children and Youth as the community challenge area for the Waterloo Region phase one application. Creating a connected technology and data solution will support children and youth in Waterloo Region by enhancing youth programming, literacy rates, nutrition and food programs, mental and physical health solutions, infrastructure such as connected community spaces, broader education platforms, and high school graduation rates.
Internal/External Consultation: This initiative was discussed internally both at Senior Management Team (SMT) and Corporate Leadership Team (CLT) meetings throughout the consultation period.
External consultations took place as described in previous section.
CONCLUSION
The recommended challenge area that would benefit the most from a Smart City approach is Health Children and Youth, mainly for the following reasons: • Engagement input reflected technology solutions • Aligns with Smart Waterloo Region Principles from Engagement • Best opportunity to apply tech solutions and develop a digital framework • Locally generated tech solutions • Spinoff will benefit other two areas • Alignment with Federal Priorities (Diverse and Inclusive Canada, Healthy Canadians, Jobs and Innovation)
SIGNATURE
62 Prepared by:
Name: George Georgiadis Title: Chief Information Officer
Departmental Approval:
Name: Dave Bush Title: Deputy City Manager, Corporate Services
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Attachment 1 – Memorandum from Region of Waterloo dated January 30, 2018
63
Report: PDL-ECD-18-03 Region of Waterloo Planning, Development and Legislative Services Office of Economic Development
To: Chair Tom Galloway and Members of the Planning and Works Committee
Date: April 10, 2018 File Code: D02-01(A)
Subject: Smart Cities Challenge – Phase One Application
Recommendation:
That the Regional Municipality of Waterloo endorse the Smart Cities Application for Waterloo Region addressing the theme of Healthy Children and Youth as outlined in Report PDL-ECD-18-02.
Summary:
The Region of Waterloo, the Cities of Cambridge, Kitchener, and Waterloo, and the Townships of Wilmot, Woolwich, North Dumfries, and Wellesley are collectively responding to the Government of Canada’s Smart Cities Challenge to municipalities. The Smart Cities Challenge encourages communities to leverage technology and data solutions to overcome their most pressing challenges. Phase one of the application is due on April 24, 2018, and focuses on the identification of the community challenge area based on community engagement.
The Waterloo Region smart cities team leveraged the extensive consultation and research completed by Wellbeing Waterloo Region, an initiative to further advance a more integrated, holistic approach to community wellness/wellbeing and create significant and impactful solutions. Based on the quantitative data and extensive community input Wellbeing Waterloo Region identified three areas of focus: Affordable Housing; Healthy Children and Youth; and Social Inclusion. These three areas were used as a starting point for further public consultation to inform Waterloo Region’s smart cities application. Over the month of February, staff carried out consultations with the public and stakeholders to determine which challenge area would benefit the most from the application of smart technology and data solutions.
2689750 64 April 10, 2018 Report: PDL-ECD-18-02
Based on the consultation and further discussions with not-for-profits and technology companies, the smart cities team is recommending that Healthy Children and Youth as the community challenge area for the Waterloo Region phase one application. Creating a connected technology and data solution will support children and youth in Waterloo Region by enhancing youth programming, literacy rates, nutrition and food programs, mental and physical health solutions, infrastructure such as connected community spaces, broader education platforms, and high school graduation rates.
Report:
Background In late November 2017, Infrastructure Canada launched a Smart Cities Challenge to municipalities across the Country that encourages communities to leverage data and connected technology to increase the quality of life for residents. The Challenge is open to local and regional governments, and indigenous communities and offers non- repayable funding to implement smart solutions. There are four prize categories for the Challenge:
1. One prize of up to $50 million – Open to all communities, regardless of population; 2. Two prizes of up to $10 million – Open to communities with a population less than 500,000; 3. One prize of up to $5 million – Open to communities with a population less than 30,000; and, 4. An Indigenous Community Prize – Amount to be determined.
Infrastructure Canada is encouraging municipalities to partner and work together on one application rather than individual municipalities in a regional area submitting individual applications. As a result, the Region of Waterloo and the seven area municipalities are partnering on Waterloo Region’s application to the Smart Cities Challenge. With a population of over 500,000, Waterloo Region is only eligible to compete for the $50 million prize along with other Region’s and large cities across Canada.
The 2017 Challenge is the first of three Smart Cities Challenges Infrastructure Canada will be running over the next ten years. Municipalities that are not successful in the first round will be able to apply to the second or third rounds. The timing of the second and third rounds have not yet been announced.
The Challenge includes a two-phase application process. The phase one application is due on April 24, 2018, and is an Expression of Interest that focuses on identifying up to two community challenge areas that will be addressed through the use of data and connected technology. The top five applications in each category will be selected to proceed to the second phase to prepare a full business plan. The phase two application 2689750 Page 2 of 7 65 April 10, 2018 Report: PDL-ECD-18-02
will focus on the adaption and application of the smart solution by the municipalities and community partners. The final submission will be due in late 2018, or early 2019 with the winners in each category announced in the spring of 2019. A panel of experts is being established to review the applications and make recommendations to the Minister on the applications that should proceed to phase two and the selection of the winning community in each category.
The challenge area must fall within the six themes: economic opportunity; empowerment and inclusion; environmental quality; healthy living and recreation; mobility; and safety and security. The community challenge that is selected must be based on input from residents and stakeholders. Each municipality must develop a single sentence challenge statement that defines the outcomes that the community aims to achieve by implementing its smart community proposal. The challenge statement must be measurable, ambitious, and achievable through the proposed use of data and connected technology. The smart solution that is selected must leverage the benefits that data and connected technology offer:
• Openness – Making data accessible, usable, and barrier-free while supporting transparent decision-making processes; • Integration – Using data and connected technology to break down silos within local governments and public organizations; • Transferability – Applying the solution to communities across the Country; and, • Collaboration – Using technology to bring traditional and non-traditional partners together.
To prepare a Smart Waterloo Region response to the Challenge, a Steering Committee made up of the Chief Administrative Officers from the Region of Waterloo and area municipalities was established to guide the application process. An Advisory Committee made up of representatives from industry associations as well as the education, health, and not-for-profit sectors was also established to provide recommendations to the Steering Committee on the phase one community engagement, the recommended community challenge area, and the application process (The Advisory Committee member are listed in Appendix A). A working group of staff from the Region of Waterloo and area municipalities has supported the community engagement and application development process.
Waterloo Region Response
Municipalities are required to select a community challenge area based on consultation with the community. The Region of Waterloo and area municipalities were able to leverage the research and consultation work already completed through the Wellbeing Waterloo Region, an initiative by a cross-section of community partners to further advance a more integrated, holistic approach to community wellness/wellbeing and
2689750 Page 3 of 7 66 April 10, 2018 Report: PDL-ECD-18-02 create significant and impactful solutions. Through this initiative, partners are working together to identify and address collective priorities that will improve community wellness/wellbeing so that everyone in our community can thrive.
Between February 2016 and July 2017 Wellbeing Waterloo Region hosted over 40 community engagement activities members of the community, community leaders, and service providers. Overall, these activities engaged 3608 participants on what more is needed in Waterloo Region to achieve wellbeing and what actions should be taken to help achieve wellbeing. Based on the quantitative data and extensive community input Wellbeing Waterloo Region identified three areas of focus: Affordable Housing; Healthy Children and Youth; and Social Inclusion.
Public and Stakeholder Consultation
Given the extensive consultation and research on wellbeing completed through the Wellbeing Waterloo Region initiative, the Smart Cities Advisory Committee recommended that these three focus areas be used as the foundation for the Waterloo Region smart cities consultation process. Over the month of February, the Smart Cities team asked the public and stakeholders from the not-for-profit, private, and educational sectors which one of the three community challenge areas identified through the Wellbeing Waterloo Region process would benefit the most from a smart technology and data solution.
The Region’s online Engage platform was used to provide the public with background information and surveyed their opinion on the key challenge area. The survey was available for the public to fill out at four Public Consultation Centres (PCC) that were held in Cambridge, Kitchener, Waterloo, and Woolwich (in partnerships with the other three townships). Staff also participated in and held a pop-up PCC at Conestoga College’s Smart Cities Hackathon. Two stakeholder sessions were held in Kitchener and designed by Overlap Associates. Approximately 150 participants worked through interactive activities that focused on visioning for a future smart technology enabled Waterloo Region and which Wellbeing Waterloo Region challenge area would benefit the most from a smart technology solution.
Recommended Challenge Area
The Smart Cities Working Group, Advisory Committee, and Steering Committee reviewed all of the input and concluded that Healthy Children and Youth was best suited as the strategic focus for the Waterloo Region Smart Cities application.
The theme of Healthy Children and Youth encompasses the potential integration of technology and data to overcome a number of different developmental challenges that children and youth are facing in Waterloo Region. Mental and physical health, nutrition and food, connected community spaces, youth programming, broader education
2689750 Page 4 of 7 67 April 10, 2018 Report: PDL-ECD-18-02 platforms, literacy rates, and overall children and youth wellbeing were identified as broad themes that require immediate attention in Waterloo Region. Respondents also identified how these areas are contributing factors to Waterloo Region’s below average high school graduation rates.
Given the potential opportunity to build a connected technology and data framework to support children and youth in Waterloo Region, staff are recommending that Healthy Children and Youth as the challenge area for Waterloo Region’s smart city application. Waterloo Region is home to a number of not-for-profit organizations that focus on the different areas of children and youth wellbeing. The Children and Youth Planning Table (CYPT) is a collaborative network of over 67 partners including the Waterloo Region Catholic School Board and the Waterloo Region District School Board that focus on children and youth in Waterloo Region. They have identified similar challenge areas to those heard through the consultation process. Waterloo Region also benefits from a cluster of technology companies with products or services that support children and youth development. The majority of these organizations have confirmed that they would like to participate in the development of an overall smart cities solution for healthy children and youth in Waterloo Region.
By selecting Healthy Children and Youth as the challenge area for Waterloo Region’s Smart Cities application, any technology and data solutions that are developed will also have benefits to the other two Wellbeing Waterloo Region challenge areas. Programming, connected community spaces, and the data framework are examples of specific solutions that could be leveraged to benefit for affordable housing and social inclusion. Healthy Children and Youth also align best with the Smart Cities Challenge program requirements and also align with a number of Federal Government priorities including a Diverse and Inclusive Canada, Healthy Canadians, and Jobs and Innovation.
Next Steps
If Waterloo Region is selected as one of the five communities in its category to proceed to phase two, the Region of Waterloo and the area municipalities will lead the development of a full application over a six month period. The full application will require the development of a detailed technology and data framework and execution plan that outlines each of the project partners, technology products and solutions, measurement framework, cost of implementation, and governance. The Region of Waterloo and area municipalities will need to undertake additional community consultation, research, and focus groups relating to Healthy Children and Youth as part of the development process. Phase two applicants are expected to be announced in the summer of 2018.
Corporate Strategic Plan:
Selecting Healthy Children and Youth as the challenge area for the Waterloo Region’s 2689750 Page 5 of 7 68 April 10, 2018 Report: PDL-ECD-18-02
Smart City application support the “Healthy, Safe, and Inclusive Communities” focus area, in particular, it supports the objective to “support early learning and child development.”
Financial Implications:
If Waterloo Region is selected to proceed to Phase two of the Smart Cities Challenge, it will receive a $250,000 grant to assist in completing the full application. If Waterloo Region wins the Smart Cities Challenge, a $50 million grant will be awarded to assist in the implementation of the technology and data solution.
Other Department Consultations/Concurrence:
Nil
Attachments
A: List of Advisory Committee Members
Prepared By: Matthew Chandy, Manager, Office of Regional Economic Development
Approved By: Rod Regier, Commissioner, Planning, Development and Legislative Services
2689750 Page 6 of 7 69 April 10, 2018 Report: PDL-ECD-18-02
A: Advisory Committee Members
• Gerry Remers – Waterloo EDC • Karl Allen-Muncey – Digital Kitchener Innovation Lab • Tim Ellis – Grand Innovations • Kevin Tuer – Open Data Exchange • Vlad Loutchenok – University of Waterloo • Elliot Fung – Waterloo Wellington LHIN • Loretta Notten – Waterloo Catholic District School Board • Murray Gamble – C3 Group • Ig Kolenko – Conestoga College • Tova Davidson – Sustainable Waterloo Region • Elizabeth Heald – KW Community Foundation • Don Cowan – University of Waterloo • Ian McLean – KW Chamber of Commerce • Greg Durocher – Cambridge Chamber of Commerce • Scott Rose – Velocity • Shannon Weber – Wilfred Laurier University • Mary Chevreau - Kitchener Public Library
2689750 Page 7 of 7 70 ITEM #7
To: COUNCIL Meeting Date: 04/17/2018
Subject: Municipal Greenhouse Gas Report No: 18-013(CRP) (GHG) Challenge Fund Application Outcome
From: Yogesh Shah, Director of Asset File No: C1102 Management and PMO
RECOMMENDATION(S) THAT Report 18-013(CRP) - Municipal Greenhouse Gas (GHG) Challenge Fund Application Outcome be approved;
AND THAT Council approves the Capital Project Energy Management Plan – Hespeler Arena with a total project budget of $300,000 allocated from Gas tax reserves;
AND THAT Council approves the Capital Project Boiler Replacement – Queens Square Library with a total project budget of $129,000 to be funded from Gas tax reserves;
AND THAT Council approves the Capital Project Preston Auditorium Re-lamping with a total project budget of $50,000 to be funded from Energy Conservation reserves;
AND FURTHER THAT Council approves the Capital Project Green Fleet Initiative with a total project budget of $75,000 to be funded from Equipment Reserve – Public Works.
EXECUTIVE SUMMARY Purpose
The purpose of this report is to provide an outcome of the Municipal Greenhouse Gas (GHG) Challenge Fund for funding of municipal projects that support reductions in greenhouse gas emissions.
Last fall, The City of Cambridge along with 335 other applicants had applied for Municipal Greenhouse Gas (GHG) Challenge Fund. Unfortunately, City of Cambridge’s application to the Municipal GHG challenge fund was not selected for the current round of funding.
The Climate Change Action Plan is a 5-year plan and there will be multiple rounds of
71
the Municipal GHG Challenge Fund, pending the availability of carbon market proceeds. Planning for the next round of funding is underway and an announcement will likely be made later in 2018.
The Ministry of Environment and Climate Change (MOECC) will invite all unsuccessful applicants to a teleconference prior to the next funding intake to discuss common weaknesses in the applications and guidance on how to improve them for the next round of funding.
Key Findings
• The City’s application for the Municipal GHG Challenge Fund was not selected for the current round of funding. Applicants that were unsuccessful in this round of funding will be able to re-submit applications in future rounds • The capital projects scheduled for 2018 budget year will proceed with 100% funding from various reserve funds as per Appendix A of this report • As a result of proposed 2018 project implementation, it is estimated that 125 tonnes of GHG will be reduced. The City is also expected to realize net reductions of $47,200 in annual operating costs
Financial Implications
• Projects proposed for the 2018 budget year are to be funded as per the recommendation of this report. The office of the Chief Financial Officer has confirmed that the funding for the proposed projects are available and eligible to be funded from appropriate reserves • The Green House Gas Reduction and Operating Expenses (savings) as a result of these projects are also estimated as per Appendix A of this report
BACKGROUND At the annual Association of Municipalities of Ontario (AMO) conference on August 14th, 2017, the government of Ontario launched the Municipal Greenhouse Gas (GHG) Challenge Fund. The Municipal GHG Challenge Fund is aimed at supporting community-led action on climate change. The competitive, application-based program will fund GHG emission reduction projects proposed by municipalities. The deadline to submit an application was November 14, 2017.
As per Council approval - 2017-0424(CRP), the City of Cambridge submitted an application for Municipal GHG funds prior to the prescribed deadline. The City’s application included projects for Facilities Energy Management Program, Green Fleet Initiative and the Re-lamping program.
72
ANALYSIS The capital projects scheduled for 2018 budget year will proceed with 100% budget allocation from various reserve funds as per recommendation of this report.
The project scope for proposed 2018 GHG reduction program includes:
1. Facilities Energy Management Program
The facility energy management program is comprised of renovations to optimize energy usage at Hespeler Arena and replacement of mid efficiency boiler at Queen Square Library.
2. Green Fleet Initiative
The Green Fleet Initiative is comprised of installation of electric vehicle charging stations at the Bishop Street Operation Center to be used for vehicles owned by the City. Installation of charging stations to be initiated in 2018 along with replacement of two city owned gasoline vehicles with electric vehicles as per approved operating budget. At the end of the current life cycle, additional gasoline vehicles will also be considered to be replaced with electric vehicle in future.
The replacement of two gasoline vehicle with electrical vehicles will result in a reduction in annual operating costs of $10,000 due to reduced gasoline consumption and maintenance cost. The charging infrastructure will result in increased operating cost of $5,500 as a result of electrical consumption, data communication and annual maintenance warranty.
The proposed charging infrastructure will also promote city employees to adopt electric vehicles for their daily commute. Based on actual operating costs during the first year of operation, an appropriate rate structure for staff use will be established to recover cost.
3. Re-lamping program
The 2018 re-lamping program is comprised of replacement of existing lighting fixture with energy efficient light fixtures at Preston Auditorium.
The LED streetlight conversion project (16C060) will proceed as planned with previously approved debenture funding.
In order to avail the proposed GHG challenge fund for 2018, the City of Cambridge had pre-approved 2019 GHG reduction projects. Since the City’s application for funding was not selected, all 2019 GHG reduction projects will be re-evaluated during the 2019-2028 capital budget process.
73
Strategic Alignment: PLACE: To take care of, celebrate and share the great features in Cambridge that we love and mean the most to us.
Goal #4 - Environment and Rivers
Objective 4.4 Manage city resources in a responsible and sustainable manner, considering future needs for resiliency and community adaptation.
The proposed projects for funding will reduce GHG emissions. The reduction of corporate GHG emissions is also aligned with Goal #2 – Governance and Leadership, Objective 2.4 Work collaboratively with other government agencies and partners to achieve common goals and ensure representation of community interests. Cambridge also participates in the Climate Action Waterloo Region initiative; the projects outlined in this report will support Cambridge in meeting our GHG target as part of the community- wide Climate Action Plan.
Comments The Climate Change Action Plan is a 5-year plan and there will be multiple rounds of the Municipal GHG Challenge Fund, pending the availability of carbon market proceeds. Planning for the next round of funding is underway and an announcement will likely be made later in 2018.
MOECC will invite all unsuccessful applicants to a teleconference prior to the next funding intake to discuss common weaknesses in the applications and guidance on how to improve them for the next round of funding.
The PMO will identify eligible projects and prepare an application for the next round of Municipal Green House Gas Challenge fund.
Existing Policy/By-Law: N/A
Financial Impact: Projects proposed for the 2018 budget year are to be funded as per Appendix A of this report. The office of the Chief Financial Officer has confirmed that the funding for the proposed projects is available and eligible to be funded from appropriate reserves.
Public Input: N/A
74
Internal/External Consultation: The PMO has prepared this report in consultation with city staff within the Office of the CFO, By-Law Enforcement, Building Design and Construction and Fleet Operations.
CONCLUSION As a result of proposed 2018 project implementation, it is estimated that 125 tonnes of GHG will be reduced. The City is also expected to realize net reductions of $47,200 in annual operating costs. The detailed GHG reduction along with operating costs savings for each project is as per Appendix A. The additional benefits of the proposed GHG reduction program are as follows:
• Environmental Stewardship • EV charging infrastructure for city vehicles • Continuation of Facility Energy Management Program • Operating cost reductions (Electricity, Gas, Fuel, Maintenance,) • Continuation GHG Reduction Program
SIGNATURE
Prepared by:
Name: Yogesh Shah Title: Director of Asset Management and PMO
Departmental Approval:
Name: Dave Bush Title: Deputy City Manager of Corporate Services
75
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A – 2018 GHG Projects Revised Funding
76 Appendix A - Proposed 2018 GHG Reduction Projects - Revised Funding Source 2018 Proposed GHG 2018 Funding Reduction Operating Program Name Budget Source (Tonnes) Impact
1 Facilities Energy Management Program 18G007 Energy Management Plan - Hespeler Arena $300,000 Gas Tax Res 78$ (29,000) 18R005 Boiler Replacement Queens Square Library $129,000 Gas Tax Res 16$ (2,200)
2. Green Fleet Initiative 18F076 Green Fleet Initiative (EV Charging stations) - Equipment 4 Ports at BOC $75,000 Res. 20 5,500$ Equipment Res. - Operating Replace 2 gasoline vehicles with electric $60,000 Budget 10$ (10,000)
3. Re‐lamping program 18G011 Preston Auditorium Relamping $50,000 Energy Conservation Res. 1$ (11,500) Total $614,000 125 (47,200)$
77 78 ITEM #8
To: COUNCIL Meeting Date: 04/17/2018
Subject: Grants to Groups 2018 Report No: 18-054(CD)
From: Tricia Lewis File No: Director of Parks, Recreation & Culture
RECOMMENDATION(S) THAT the recommendations from the Grants to Groups Review Committee included in Report #054 (PRC) attached as Appendix A be approved by Council.
EXECUTIVE SUMMARY Purpose
• The staff report provides additional information to outline the recommendation of the Grants to Groups Review Committee for allocation of the 2018 Budget.
Key Findings
• During the 2018 budget review process, the Grants to Groups budget was evaluated and a recommendation was made to reduce the overall budget by 25 per cent. This recommendation was approved by Council impacting the total amount of funds available to groups for 2018. As a result, allocations to groups may not be as high as previous years.
Financial Implications
• The City of Cambridge has allotted $99,700 in the 2018 Operating Budget to support and enable the work of local non-profit agencies, groups and individuals dedicated to enhancing the quality of life for residents.
79
BACKGROUND The Grants to Groups Review Committee consists of Councilor Nicholas Ermeta (chair), Mayor Doug Craig, Councilor Donna Reid and Councilor Mike Mann. The Committee met on four occasions to review the 2018 grant applications. The Committee received a total of 42 applications requesting a total of $162,550.
A summary of the 2018 grant applicants and their requests are attached in Appendix A.
The prime goal of the Corporation of the City of Cambridge’s Grant request program is to enable and encourage effective citizen involvement in community groups and in civic events related to the self-fulfillment of individuals, and to attempt to provide an excellent quality of life in the community. ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
Comments The objectives under the Grants to Groups Policy (C-10.080) include:
1. To provide municipal funds or other forms of financial assistance, in limited amounts to community groups and/or organizations that warrant City support, and show a desire to help themselves.
2. To consider each grant on its own merit and to deal with it in as equitable and objective a manner as possible. To ensure that an adequate administrative system of review and counseling takes place with the groups or organizations making requests. This should include reviewing the group’s future plans and the management of their respective funds.
3. To ensure that a proper system of accountability is developed and maintained by the community groups and /or organizations requesting and receiving approval for assistance from the City.
80
Existing Policy/By-Law: T Policy #C-10.080 – Grants to Groups is attached to this report.
Financial Impact: Grants to Groups is an approved program funded within the 2018 Operating Budget.
Public Input: The Grants Review Committee heard from delegations at the second, third and fourth meetings. These groups presented an overview of their organization and request for funds.
Internal/External Consultation: The grant applicants have been advised of the April 17, 2018 Council meeting should they wish to address council on their 2018 grant allotment.
CONCLUSION The Committee is recommending grant allocation to 38 community groups totaling $85,100. As per policy C-10.080 the Grants to Groups Committee has also held back 5% or $4,985 for requests that may emerge during the remainder of the year.
Through a comprehensive review of all the applications, the committee was able to meet the objective of the Grants to Groups Policy within the allocated amount approved through the budget process.
1. The City of Cambridge has allotted $99,700 in the 2018 Operating Budget to support and enable the work of local non-profit agencies, groups and individuals dedicated to enhancing the quality of life for residents.
2. The Committee received a total of 42 applications requesting a total of $162,550.
3. The Committee is recommending grant allocation to 38 community groups totaling $85,100.
SIGNATURE
Prepared by:
81
Name: Tricia Lewis Title: Director of Recreation
Departmental Approval:
Name: Hardy Bromberg Title: Deputy City Manager
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS Appendix A: 2018 grant applicants summary
Appendix B: Grants to Groups Policy
82 2018 Grants to Groups Summary 2018 2018 Applicant Requested Approved SOCIAL SERVICES Aids Community ACCKWA $9,650 $1,500 Big Brothers/Big Sisters of Waterloo Region $4,500 $2,500 Cambridge Committee for Physically Disabled Adults $2,000 $1,200 Child Witness Centre of Waterloo Region $2,400 $1,200 Community Living Cambridge $5,000 $3,500 Community Support Connections (Meals on Wheels) $9,000 $7,500 Stroke Recovery Association $6,000 $3,500 SECTION TOTAL $38,550 $20,900 SPORTS/ATHLETIC GROUPS Cambridge Tennis Club $5,000 $3,000 Central Ontario Developmental Riding Pgm $3,000 $2,200 Cycle Waterloo Group $4,000 $2,200 Hespeler Tennis Club $5,000 $3,000 Invictus Athletics $6,000 $2,200 Kids Can Play $6,000 $4,500 Waterloo Region Track 3 Ski School $2,500 $0 Active Cambridge $2,000 $1,500 SECTION TOTAL $33,500 $18,600 CULTURAL GROUPS/EVENTS Arcady $1,500 $500 Cambridge Concert Band $3,000 $2,000 Fairview Mennonite Home Musical Group $600 $500 Galt Kiltie Band $2,500 $1,200 Hot Springs Music Festival $5,000 $3,800 Kitchener-Waterloo Symphony $10,000 $4,500 Mill Race Folk Society - Twelfth Night Event $1,600 $1,200 Preston Scout House Alumni Band $5,000 $5,000 Renaissance Singers $500 $300 Royal Highland Fusiliers $3,000 $2,000 THEMUSEUM $3,000 $1,000 Tri-Pride Community Association Inc $1,500 $1,000 Kulture Musings Summer Light Festival $3,500 $0 ParkRun Canada $1,500 $0 SECTION TOTAL $42,200 $23,000 CIVIC & LEISURE Business & Education Partnership $2,000 $0 Cambridge Cardiac Care $8,000 $5,000 Friends of Mill Creek $2,000 $1,200 Alison Neighbourhood Association (COPS) $1,500 $1,200 Hespeler Village Market $8,000 $5,000 Junior Achievement of Waterloo Region $10,000 $500 Spectrum $800 $500 Strong Start $1,500 $1,000 World Religions Conference $500 $500 Cambridge Area Horticultural Society $1,500 $1,200 SECTION TOTAL $35,800 $16,100 NON-RECURRING GRANTS Tamil Cultural Association $1,000 $500 Buddy League $1,500 $1,000 Cambridge Kiwanis Boys Choir $10,000 $5,000 SECTION TOTAL $12,500 $6,500 SUB TOTAL $162,550 $85,100 HOLDBACK 5% $4,985 $4,985 GRAND TOTAL $162,550 $90,085 2018 Grants to Groups Budget $99,700
83 * New Policy Community Services Department + Housekeeping @ Amendment Council/Corporate Policy Manual Page 1
@C-10.080 Grants to Groups
A. General Philosophy
The prime goal of the Corporation of the City of Cambridge’s Grant request program is to enable and encourage effective citizen involvement in community groups and in civic events related to the self-fulfillment of individuals, and to attempt to provide an excellent quality of life in the community.
There is a desire to see funds administered by well organized, competent, and properly structured groups.
B. Objectives
1. To provide municipal funds or other forms of financial assistance, in limited amounts to community groups and/or organizations that warrant City support, and show a desire to help themselves.
2. To consider each grant on its own merit and to deal with it in as equitable and objective a manner as possible. To ensure that an adequate administrative system of review and counseling takes place with the groups or organizations making requests. This should include reviewing the groups future plans and the management of their respective funds.
3. To ensure that a proper system of accountability is developed and maintained by the community groups and /or organizations requesting and receiving approval for assistance from the City.
C. Eligibility Criteria
1. Only volunteer groups and/or non-profit organizations are eligible to be considered for financial assistance, and requests will not be considered from individuals.
2. The organization must extend its services to the general public in Cambridge, as described in the Ontario Human Rights Code.
3. All grant applicants must have a distinct line of separation within its program and budgets between strictly religious activities (the parent body) and its community service program.
4. An organization receiving financial assistance from the City should not act in the capacity of a funding body for, or make grants to any other organization or group.
5. Organizations which operate in Cambridge and one or more area municipalities in the Region of Waterloo or social service organizations which meet the Regional Grant criteria, will be expected to apply to Regional Council for consideration prior to any consideration by Cambridge City Council.
C-10.080 Grants to Groups – Cont’d
84 * New Policy Community Services Department + Housekeeping @ Amendment Council/Corporate Policy Manual Page 2
C-10.080 Grants to Groups – Cont’d
6. The organization must be located in Cambridge or must demonstrate evidence of a specific Cambridge project as the majority of participants must be residents of the City of Cambridge.
7. Applications should only be considered from the Board of Directors or the Executive Committee of an organization and not from a “part group” of the organization. 8. Requests from organizations that provide similar services as provided by the municipality and/or another local organization/group must be assessed as to whether or not there is a duplication of services.
9. In 2005, the Province of Ontario passed a new law called the Accessibility for Ontarians with Disabilities ACT (AODA). The AODA provides for the development and enforcement of accessibility standards that address aspects of daily life in Ontario. The Accessibility Standards for Customer Service became law in 2008 and are now in force for all public, private and non-profit organizations. The Information and Communication Standard, the Employment Standard and the Transportation Standard all became law in July 2011 under the Integrated Accessibility Standard (IAR). Compliance deadlines under the IAR will be phased in over the next 5 – 10 years. All Grants to Groups recipients must be working towards compliance with the AODA. For more information visit the Ministry of Community and Social Services website at www.mcss.gov.on.ca
D. Categories Of Organizations To Be Considered
Organizations seeking grants will be grouped in the following categories so that similar organizations can be compared more easily:
1. Social Services 2. Sports/Athletics 3. Culture Groups/Events 4. Civic & Leisure Interests 5. New Neighbourhood Associations 6. Non-Recurring Grants
E. Forms Of Assistance To Be Considered
In general, financial assistance will be considered for the following types of activities:
1. Partial financial assistance towards operations, if it can be established that municipal financial assistance is required for this purpose.
2. To provide partial financial assistance for the implementation of special projects which occur on a non recurring basis.
3. To provide partial financial assistance for instances which are external to normal operating functions, and not likely to occur on an annual basis (e.g. equipment purchases).
4. To assist a new group in its start up costs.
85 * New Policy Community Services Department + Housekeeping @ Amendment Council/Corporate Policy Manual Page 3
C-10.080 Grants to Groups – Cont’d
F. Financial Criteria
1. If a group has a financial surplus or reserve from the previous year of operation, and it is not designated for a specific purpose, the amount of the surplus or reserve may be deducted from any grant considered for the organization.
2. Only one request per organization is to be considered in a fiscal year. All programmes, projects and undertakings should be consolidated in the one request.
3. The Grants to Groups program is designed to supplement the operation of any eligible community groups, and the Grants to Groups program will not provide the major portion of funds needed by any group to operate. To that end, a minimum of 70% of the applicant’s funds must be generated from revenue sources other than the City. Any organization applying for a grant shall show evidence that it has explored fully all sources of financial support, including all levels of government, private industry, churches, participant fees, United Way and so on. Of paramount importance is the fact that the group has examined and weighed the financial ability of the people served or to be served to support its program. The Grants to Groups program will grant a maximum of $10,000 to any one organization.
4. All other forms of assistance provided by the City to groups will be considered when grant applications are reviewed. Such support includes free or subsidized use of City facilities, programmes, discount hours, promotional support, or budgeted funds provided to the group. Such forms of support may result in an additional cash grant being denied, or a lower cash grant in lieu of these forms of support. The approximate cash value of these service in kind grants or cash grants are to be added by staff on the application form. Usual staff support and other services normally available to all groups will not be included.
5. Once a group has received funding on a one time grant status, it is ineligible for consideration for additional funding by Council for a three year period.
G. General Criteria
1. All organizations making grant requests from the City of Cambridge must provide detailed information on the appropriate grant forms available from the Community Services Department, Main Floor, 50 Dickson Street. (519- 740-4681 Ext. 4202). Complete financial information is required, including audited financial statements where possible and/or requested. Allowance will be made for groups with different fiscal year endings.
2. The organization must have a clearly stated purpose and function in the areas detailed in the City policy, and must be responsible for planning and provision of these services. Updated: April 2014
86 * New Policy Community Services Department + Housekeeping @ Amendment Council/Corporate Policy Manual Page 4
C-10.080 Grants to Groups – Cont’d
3. The applicant must present adequate documentation demonstrating the need for the proposed service and the funding required.
4. Consideration is given to the number of people being serviced by the group, and the per capita operating costs where applicable.
5. Each organization shall hold an annual meeting at which time their accounts and proposed budget will be presented to the membership for approval, and any financial assistance or service from the City of Cambridge would be recognized at that time. Further, organizations receiving funding are required to submit a copy of the annual report with their application form.
6. Organizations receiving financial assistance should be advised that the allocated grants should not be regarded as a commitment for future assistance.
H. Grants To Groups Review Process/Time Table
1. An overall appropriation will be recommended by the Grants Review Committee for the annual operating budget, through the normal budgeting process followed by staff. However, Council will be apprised of the total amount of grants actually awarded the previous year and the total amount requested to date, prior to voting on the budget allotment.
Any expenditure beyond the budgeted figure must be approved by Council, the source of such funding to be determined by the City Treasurer.
2. Not later than September 30th of each year, an information package, including grant request forms and information sheets, will be forwarded to all organizations or groups that have requested financial assistance as a result of the news release distributed by the Community Services Department.
3. The deadline for the receipt of applications by the Community Services Department is to be approximately mid November of each year.
4. Interviews will be conducted by the Grants Review Committee with the groups involved, where necessary, to obtain pertinent information which will assist with the review process. Representatives from the Social Planning Council and the Cambridge Arts and Culture Advisory Committee may be asked to assist during the review process when reviewing social service or cultural grant applications.
5. Appeal Process - If any applicant is not satisfied with the recommendation of the Grants Review Committee, the following process may be used:
a) The applicant must contact the Corporate Services Department, Clerk’s Division to arrange for an appearance before Council as a delegation to lodge an appeal. Updated: April 2014
87 * New Policy Community Services Department + Housekeeping @ Amendment Council/Corporate Policy Manual Page 5
C-10.080 Grants to Groups – Cont’d
b) These appeals will be heard at the beginning of the meeting dealing with the grant request recommendations.
c) Council will then consider the recommendation and make their final decision.
6. All applicants will be written immediately following the Council meeting at which the recommendations are reviewed, advising the applicants of Council’s decision.
I. Elected/Appointed Officials’ Responsibilities - Grants To Groups Process
1. Grants Review Committee
a) Consists of the following: • Two elected officials, appointed by Council, and The Chair of the General Committee. • Director of Community Recreation Services & Partnership Development. (non voting) • Other staff liaisons as required (non voting)
b) After the submission deadline, reviews each application to ensure the requests meets the criteria of the policy.
c) Representatives of the Committee will set up open public meetings with the groups or organizations to clarify any omissions or problems with the applicant’s submission if necessary.
d) The Committee will make funding recommendations, advise the groups, and explain the appeal process to each group.
e) The Grants Review Committee then forwards the funding information and recommendations to Council for consideration.
2. Cambridge City Council
a) Receives delegations wishing to appeal a recommendation of the Grants Review Committee. b) Assess and approves the amount of municipal financial assistance to each group or organization making application.
3. Organizations
Shall provide additional information as required:
a) Hold an annual general meeting and provide a copy of the minutes and most recent annual report. Updated: April 2014
88 * New Policy Community Services Department + Housekeeping @ Amendment Council/Corporate Policy Manual Page 6
C-10.080 Grants to Groups – Cont’d
b) Provide a copy of their latest audited financial statement.
c) Document their efforts to obtain funds elsewhere.
e) A detailed explanation as to what effect there would be on the service offered through City financial assistance not being granted.
4. Community Services Department
a) Ensure that applicants are made aware of all deadlines and if they are not adhered to, to assess the validity of the reasons for not being able to meet them.
b) Receive all requests for financial assistance and acknowledge receipt of them within ten days.
c) Decide whether additional information must be supplied by applicants.
d) Notify applicants of City Council’s decisions and the appropriate appeal channels, if necessary. Housekeeping Revision to Grants Review Committee Jan. 19, 1994; Housekeeping: Oct. 18, 2002, June 18, 2012, Feb 24, 2014
89 90 ITEM #9
To: COUNCIL Meeting Date: 04/17/2018
Subject: Riverside Dam Class Report No: 18-066(CD) Environmental Assessment
From: James Etienne, P.Eng., City File No: T-04-060-RI Engineer
RECOMMENDATION(S) THAT report 18-066(CD), regarding the Riverside Dam Class Environmental Assessment be received for information.
EXECUTIVE SUMMARY Purpose • Report prepared in response to Council direction on March 27, 2018 on how to proceed with rebuilding and/or repairing the Riverside Dam. • To provide an update on the status of the Riverside Dam Class Environmental Assessment and next steps. Key Findings • Approach developed to revisit the preliminary preferred alternative for the Riverside Dam Class Environmental Assessment. • Explanation provided regarding decisions to exclude tourism as an evaluation criterion and remove the Repair Riverside Dam alternative from consideration. Financial Implications • The estimated capital costs to Rebuild Riverside Dam (+/- $5.4M) or Naturalize the River (+/- $5.3M) are almost the same. • Based on dam operating experience from the water resources industry, Rebuilding Riverside Dam would require ongoing operating and capital budget expenditures at an average $30,000/year over the life of the structure. • Project review by regulatory agencies will determine the full scope and cost of the conditions required to approve and build the preferred alternative. • Work to complete the filing of the Class Environmental Assessment is included within the existing capital budget.
91
BACKGROUND Riverside Dam Class Environmental Assessment – Study Completion
The Riverside Dam Class Environmental Study was commissioned by the City in 2011 to determine a management alternative for the failing dam situated in the Speed River adjacent to Riverside Park. As a result of the study, agency review and public consultation, including input from technical and stakeholder advisory committees and four public information centres (PICs), a Class Environmental Assessment Project File was drafted by the study consultant, Amec Foster Wheeler (AMEC).
On March 6, 2018, staff delivered Report 18-016(CD) along with the consultant’s presentation recommending “that Council authorizes staff to finalize the Class Environmental Assessment (EA) Project File including authorization for staff to post the Notice of Completion for the 30-day review period”. The draft Class EA Project File included a preliminary preferred alternative to remove Riverside Dam and Naturalize the Speed River.
In response to a significant community appeal to rebuild or repair Riverside Dam, Council acknowledged that the existence of a dam and mill pond in Preston is an asset of significant historical value and pride to the community that should be maintained. Riverside Dam is considered to be essential to the enjoyment of Riverside Park and the identity of Preston.
As a result, Council deferred the proposed recommendation and asked staff to report back to Council on how to proceed with rebuilding and/or repairing the dam. On March 27, 2018 Cambridge City Council ratified the General Committee resolution recognizing the significance and value of the Riverside Dam and mill pond to the community.
In response to Council’s request, staff and AMEC have revisited the initial assessment and have looked at how to proceed in terms of next steps.
ANALYSIS Strategic Alignment: PLACE: To take care of, celebrate and share the great features in Cambridge that we love and mean the most to us.
Goal #5 - Parks and Recreation
Objective 5.3 Develop a strategic approach to programs and services that tie investments/ resources to community outcomes.
92
Riverside Dam and mill pond in Preston is an asset of great pride to the community that has cultural heritage significance and should be designed, built and maintained as a feature that enhances the experience of Riverside Park visitors.
Comments Revisiting the Environmental Assessment Evaluation Criteria
In order to undertake any work on the Riverside Dam, it is necessary to complete an environmental assessment under the Provincial Environmental Assessment Act.
Various criteria were used during the EA process to determine the preliminary preferred alternative. However, in response to the delegation concerns and feedback received from Council on March 6th, the “cost”, “liability” and “flooding” criteria have been revisited to more completely reflect the sentiments of Council and the public.
Consideration of Tourism as an Evaluation Criterion
During the 2017 Stakeholder workshop, a group of stakeholders requested that tourism be added to the list of evaluation criteria. Tourism is an economic criterion and, in consideration of the existing situation, there is no evidence of existing financial benefits that can be associated with the dam that could be used as a measurable comparator for alternative solutions.
It was also unclear amongst the workshop stakeholders whether the tourist attraction was Riverside Park or the dam. The evaluation of alternatives was completed using a “park vistas” criterion which was given the highest criteria weighting. As a result, “tourism” was not included with the criteria for evaluating the alternatives.
Elimination of Alternative ‘B’: Repair Riverside Dam
With respect to elimination of a dam repair alternative, the draft Class EA Project File states that a repaired dam would generally function as the existing dam does and maintain the associated mill pond. However, the required cap to repair the weir would change the historic and aesthetic appearance of the dam, and the north and south control structures would have to be rebuilt due to their advanced state of decay.
In order to repair the dam, a permit under the Lakes and Rivers Improvement Act (LRIA) would be required from the Ministry of Natural Resources & Forestry (MNRF). If the permit application for structural repairs is considered as a new dam, the structure would be required to meet current Provincial guidelines and permitting requirements.
Making repairs to a structure, considered to be at the end of its design life, would only extend the useful life of the structure but the extended time would not be expected to match the full design life of a rebuilt structure. Finally, looking at the entire life-cycle
93
costs of Repairing the Dam versus Rebuilding the Dam, it is estimated that a repaired dam would cost 7% more than a rebuilt dam. As a result, Alternative ‘B’: Repair Riverside Dam was eliminated from further study.
Implications
• The estimated capital costs to Rebuild Riverside Dam (+/- $5.4M) or Naturalize the River (+/- $5.3M) are almost the same. • Based on dam operating experience from the water resources industry, Rebuilding Riverside Dam would require ongoing operating and capital budget expenditures at an average $30,000/year over the life of the structure (assuming annual operating costs are 2% of the $1.5M infrastructure cost). • A commitment to investing in the reconstruction of the Riverside Dam will ensure the past significance of the dam is maintained for future generations. • Tourism is not considered to be a viable criterion for evaluating the alternatives. • Repairing Riverside Dam is not considered to be a viable alternative.
Existing Policy/By-Law: Municipal Class Environmental Assessment Process and Next Steps
The study of alternatives for the future of Riverside Dam has been carried out in accordance with the Municipal Class EA process. Upon completion of a Class EA, the proposed design and implementation plan would then be subject to approvals and conditions by a variety of regulatory agencies including, but not limited to:
• LRIA Approval – Ministry of Natural Resources & Forestry • Alterations to Waterways Permit – Grand River Conservation Authority • Permit to Take Water – Ministry of Environment & Climate Change • Navigable Waters Permit – Transport Canada • Fish Passage - Federal Ministry of Fisheries & Oceans
The agencies’ review and determination of conditions would inform the full scope of work required to ensure the following:
• that any in-river work is designed according to current standards, • the safe construction, operation and maintenance of any infrastructure, • protection against unnecessary flooding, • to facilitate the movement of fish, and • protection of Species at Risk.
94
Financial Impact: If the project to rebuild or repair Riverside Dam is deemed to be a new dam, the structure would be required to meet current Provincial guidelines and permitting requirements. As a result, the LRIA approval could include conditions to fully mitigate the impacts of a dam that are not currently associated with the existing dam including: • operating gates and valves to reduce flooding potential and help pass sediment, • a fish ladder to facilitate fish passage, • health and safety apparatus for safe access and protection of operations staff, • fencing, signage and river barriers to prevent recreational use near the dam, • an operations and maintenance plan to ensure the ongoing safe use and functioning of the dam. The actual costs to tender, build, operate and maintain the dam will not be fully known until the detailed design and approval process is completed.
Public Input: Additional Class Environmental Assessment Consultation Process
Public consultation is required as part of the Municipal Class EA process. The study has been carried out as a Schedule ‘B’ Class EA, and public consultation to this point has exceeded the minimum requirements of the process. To date, there have been four rounds of contact with a Technical Advisory Committee (TAC), a Stakeholder Advisory Committee (SAC) and the general public at Public Information Centres (PICs). The last round of consultation dealt with the selection of a preliminary preferred alternative, being Alternative ‘E’: Naturalize the Speed River. In order to prepare for Council authorization to file the Environmental Study Report (ESR), it is proposed that notifications be sent to study participants inviting comments on the proposal to bring forward Alternative ‘C’: Rebuild Riverside Dam as the preliminary preferred alternative. Stakeholders will be solicited through mail, e-mail, social media, and individual meetings for their comments.
Internal/External Consultation: The following schedule is anticipated in order to advance the preferred alternative to the filing of the final Environmental Study Report (ESR) for 30-day public review: • Apr/17/2018 Council notification of next steps • by Apr/30/2018 Notify study stakeholders of preliminary preferred alternative • Apr/May 2018 Individual meetings with key stakeholders • by Jun/15/2018 Integrate additional consultation feedback in the draft ESR • by Jun/29/2018 Seek Council approval to file the ESR • by Jun/30/2018 File the ESR for or 30 (or more) day public review period
95
Members of the public who have unresolved concerns following the 30-day review period can appeal to the Minister of Environment & Climate Change to ask the City to prepare an Individual EA (known as a “Part II Order”). If there are no Part II Order requests, the City can implement the preferred alternative tentatively as follows: • 2018 through 2019 Project planning and detailed design • 2019 into 2020 Approvals and permitting • 2020 Construction (within approved in-river work window)
CONCLUSION Riverside Dam and mill pond in Preston is an asset of great pride to the community that has cultural heritage significance and should be designed, built and maintained as a feature that enhances the experience of Riverside Park visitors. As a result, Council has asked staff to identify a process that enables the City to rebuild or repair Riverside Dam. Council and community input are being used to revisit the selection of the preliminary preferred alternative for additional public consultation on the Rebuild Riverside Dam alternative. A timetable has been prepared to achieve filing of the ESR by June 30th.
SIGNATURE
Prepared by:
Name: James Etienne, P.Eng. Title: City Engineer
Departmental Approval:
Name: Hardy Bromberg Title: Deputy City Manager, Community Development
96
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS None
97 98 ITEM #10
To: COUNCIL Meeting Date: 4/17/2018
Subject: Council Remuneration – Report No: 18-008 (CFO) Elimination of 1/3 Tax Free Portion & Other Council Allowances
From: Steven Fairweather, Deputy File No: N/A City Manager - CFO
RECOMMENDATION(S)
THAT Council approves beginning January 1, 2019 the Mayor’s salary will be $93,248 and a Councillor’s salary will be $37,822 to account for the 1/3 tax free portion of Council remuneration being eliminated in compliance with Federal legislation as outlined in staff report CFO/18-08.
AND THAT Council establish a Citizen Committee to review the total compensation package for a Council and to report back to the new term of Council in the first quarter of 2019.
EXECUTIVE SUMMARY Purpose The March 22, 2017 federal budget announcement removed the 1/3 tax exemption for expense allowances paid to municipal office-holders, with an implementation date of January 1, 2019. This report is to outline the approach to implement the change and quantify the financial impact of implementing the recommended approach.
Councillors in addition to receiving a salary are also provided with other allowances noted in the report. The City should establish a Citizen Committee to review the total compensation package for a Councillor in preparation for the new term of Council.
Key Findings The City will need to adjust the salary remuneration for Councillors effective January 1, 2019 to compensate for the impact of the elimination of the 1/3 tax exemption for
99 expense allowances paid to municipal office-holders.
The City for the new term of Council should establish a Citizen Committee to review Councillors compensation and allowances to ensure it remains competitive.
Financial Implications The cost to adjust the salary remuneration for Councillors effective January 1, 2019 to compensate for the impact of the elimination of the 1/3 tax exemption for expense allowances paid to municipal office-holders will be $88,662. With this adjustment a Councillor’s salary would be $37,822 and the Mayor’s salary would be $93,248.
The impact of the review by a Citizen committee for Councillors compensation and allowances will be reported in a separate report to the new Council in early 2019.
BACKGROUND
The March 22, 2017 federal budget announcement removed the tax exemption for expense allowances paid to municipal office-holders, with an implementation date of January 1, 2019. Currently members of Cambridge City Council earn one-third of their compensation tax free as permitted by the Ontario Municipal Act.
The purpose of the report is to outline the approach to implement the change for the elimination of the 1/3 tax exemption for expense allowances paid to municipal office- holders and to quantify the financial impact of the adjustment. The report also contains a listing of other allowances provided to Councillors. This sets out the information for a Citizen Committee to conduct a review of Councillors compensation and allowances with the intent for the Committee to report back in the first quarter of 2019 to the new council with their recommendations.
ANALYSIS
Strategic Alignment: PROSPERITY: To support and encourage the growth of a highly competitive local economy where there is opportunity for everyone to contribute and succeed.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
This report has developed the recommendations for Council remuneration and other Council allowances which will ensure compliance with Federal legislation hereby ensuring transparency, accountability and responsible management of the City’s financial resources.
100 Comments: Council Remuneration
The Region of Waterloo voluntarily eliminated the one-third tax exemption for its’ Council in 2003. In preparing this report, City staff reviewed the Region’s approach to implement the change and also consulted with other area municipalities.
Council positions are considered part-time roles and, as such, Councillors typically have other sources of income. In order to ensure that Council’s after-tax ‘take home” pay is not reduced by virtue of the legislative change, this other income must somehow be taken into consideration when converting the one-third tax-free portion of Council compensation to become taxable.
The proposed implementation approach is to “gross up” the 1/3 tax-free portion of salary by 43.41%, which is the effective tax rate which applies when combining the municipal salary with a Cambridge average annual personal income of $54k. This is similar to, but slightly less than, the rate by which the 1/3 tax-free portion of Regional Council salaries were “grossed up” in 2003. The factor used by the Region at that time was 46.41%.
The approach staff is recommending above is consistent with that used by the City of Kitchener and the City of Waterloo in their 2017 reports. Each of these municipalities, for January 1, 2019, has set their council remuneration as follows:
Municipality Mayor’s Salary Councillors Salary
Jan 1, 2019 Current Jan 1, 2019 Current
City of Kitchener $98,960 $78,809 $50,912 $40,545
City of Waterloo $98,987 $78,830 $37,497 $32,025
City of Cambridge $93,248 $74,260 $37,822 $30,120 (Proposed)
Staff is recommending that the above adjustment be implemented to provide for the change of the elimination of the 1/3 tax exemption for expense allowances paid to municipal office-holders. To ensure that Council compensation remains competitive after this adjustment it is recommended that a Citizen Committee be established to review Council compensation with the intent that the Committee report back in the first quarter of 2019 to the new Council with their recommendations.
101 Other options were considered, but ruled out for reasons identified below:
• Maintain current gross pay (i.e. do not “gross-up” the 1/3 tax-free portion when it becomes taxable) – This would result in a reduction in “take home” pay to all members of Council. Previous Council compensation reviews had regard for Council’s after-tax income; this approach would be inconsistent with prior decisions. • “Gross up” the 1/3 tax-free portion of Council pay at the tax rates applicable to that pay only assuming no other income – This would result in a reduction in “take home” pay for members of Council with other sources of income. This is not recommended given that Council positions are considered part-time and it is understood Councillors have other sources of income. • “Gross up” the 1/3 tax-free portion of Council pay at the highest marginal tax rate (presently 53.53%) – This was the approach adopted by the Region in 2003, but it is not recommended as the highest marginal tax bracket is now higher (starts at $220,000) and also has a higher marginal tax rate than existed in 2003. The application of this method is the only option which would guarantee that there is no reduction in “take-home” pay for current or future Councillors with other sources of income.
A detailed impact for each of the above options can be found in Appendix “A” attached to this report.
Council Allowances In addition to a salary compensation for members of Council the City also provides various allowances and expenditures related to member’s costs of office. Noted below is a table outlining the City’s current allowances and expenditures provided to members of Council:
Description of Item Explanation Lap top and related equipment City provides a lap top computer and related equipment to all Councillors at the City's expense Internet Connection City will pay for one internet connection for each Councillor at home to a maximum of $80 per month. Blackberry and Cell Phone City provides a blackberry including a cell phone to Councilors at the City's expense. Conference Expenses Councillor can attend 2 conferences per year for which the City pays for all conference expenses, including registration, travel, and accommodation. Meal Allowance A meal allowance is provided at $70 per day where meals are not covered by the registration fee for a conference.
102 Travel Expenses Any business expenses related to out of town travel is reimbursed by the City. City Vehicle The City provides the Mayor with the use of a City vehicle. A portion of this vehicle is a taxable benefit. Council Allowance The City presently provides each Councillor with an annual $2,200 allowance to be used at their discretion. Mileage The City does not pay for any Councillor mileage within the City of Cambridge. However, if a Councillor has any business related mileage outside of the City they will be reimbursed for this by the City. Office Space The City provides the Mayor with an office and Councillors are provided with shared office space (two Councillors per office). Each office is equipped with access to the City's network. Some of the above items require further clarification as noted below.
Council Allowance The amount of the Council allowance is set by Council during the budget process each year. The allowance amount is the same for all members of Council. Once set, the allowance is to be used at the discretion of each Councillor. The allowance is intended to be utilized for such items as home office expenses, expenses related to attending various functions as a City representative and any other legitimate Councillor related constituency expenses. Some examples of items which could be considered as constituency expenses may include tickets to events, sponsorship of events, gifts for functions, meals and entertainment and any item that a Councillor may deem necessary in carrying out their duties as an elected official. The Council allowance is not used to fund eligible mileage or mileage within the City of Cambridge. The City does not pay any expense in excess of the budgeted allowance which Councillors may incur.
Mileage The City does not pay for any Councillor mileage within the City of Cambridge. However, if a Councillor has any business related mileage outside the City then this is reimbursed by the City. Eligible mileage reimbursements are charged to the Mayor and Council’s budget for mileage expenses.
The City has not conducted a Citizen Committee review of Council compensation or the various allowances and expenditures provided to members of Council since 2008. Staff is recommending the establishment of a Citizen Committee to conduct a review of Councillor’s compensation, various allowances and expenditures with the intent that the Citizen Committee report back in the first quarter of 2019 to the new council with their
103 recommendations. Terms of reference for the Citizen Committee are attached as Appendix “B”
In preparation for this report staff conducted a survey of other municipalities on Council compensation, allowances and expenditure provisions. This information is attached as Appendix “C” which will be useful to the Citizen Committee.
Existing Policy/By-Law: The compensation for Council is established by by-law 189-14. The allowances that are identified in the report have been approved by Council.
Financial Impact: The City will need to increase the Councillor’s compensation to compensate for the elimination of the 1/3 tax exemption for expense allowances paid to municipal office- holders. The recommendation of staff is to “gross up” the 1/3 tax-free portion of salary by 43.41%, which is the effective tax rate which applies when combining the municipal salary with a Cambridge average annual personal income of $54k. The cost of implementing this recommendation is $88,662 as a Councillor’s salary would be adjusted to $37,822 from $30,120 and the Mayor’s salary would be adjusted to $93,248 from $74,260.
Public Input: There has been no public input in the preparation of this report. However, the report is recommending the establishment of a Citizen Committee to conduct a review of Councillor’s compensation and allowances with the intent for the Committee to report back in the first quarter of 2019 to the new Council with their recommendations.
Internal/External Consultation: The City, in developing the recommendation to adjust Council’s compensation for the elimination of the 1/3 tax exemption for expense allowances paid to municipal office- holders, has worked cooperatively with area municipalities in Waterloo Region to develop a consistent method for the compensation adjustment.
CONCLUSION
Beginning January 1, 2019 the Mayor’s salary will be $93,248 and a Councillor’s salary will be $37,822 to account for the 1/3 tax free portion of Council remuneration being eliminated in compliance with Federal legislation
To ensure that Council’s compensation and allowance remain competitive it is recommended the City establish a Citizen Committee to conduct this review and report back to the new term of Council in the first quarter of 2019.
104 SIGNATURE
Prepared by:
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A - 2018 Council Expenditure Exemption Tax Free Analysis for Top Up
Appendix B - 2018 Terms of Reference Citizen Committee to Review Council Compensation Package
Appendix C - Council Remuneration Survey Results
105 APPENDIX "A" Corporation of the City of Cambridge Council Compensation Adjustment Options 2018
Calculation & Impact - “gross up” the 1/3 tax-free portion of salary by the effective tax rate which applies when combining the municipal salary with a Cambridge average annual personal income of $54k A B C D E F G H Gross Up Highest 100% Taxable Additional Additional Total Current Marginal Tax Equivalent Salary to Benefits Additional Current 2018 Current Tax Free Portion Taxable Rate (B/(1.0- Marginal Remuneration City (10% # Cost Position Remuneration (1/3) Portion (2/3) Marginal Tax Tax Rate (C&D) (E - A ) Fringe) Members (F&G)*H Council 30,120 10,040 20,080 17,742 43.41% 37,822 7,702 770 8 67,775 Mayor 74,260 24,753 49,507 43,742 43.41% 93,248 18,988 1,899 1 20,887 88,662
Calculation & Impact - Maintain current gross pay (i.e. do not “gross-up” the 1/3 tax-free portion when it becomes taxable) A B C D E F G H
100% Taxable Additional Additional Total Current Gross Up at Equivalent Salary to Benefits Additional Current 2018 Current Tax Free Portion Taxable Marginal Tax Marginal Remuneration City (10% # Cost Position Remuneration (1/3) Portion (2/3) Rate by 0% Tax Rate (C&D) (E - A ) Fringe) Members (F&G)*H Council 30,120 10,040 20,080 10,040 20.05% 30,120 - - 8 - Mayor 74,260 24,753 49,507 24,753 29.65% 74,260 - - 1 - -
106 APPENDIX "A" Corporation of the City of Cambridge Council Compensation Adjustment Options 2018
Calculation & Impact - "Gross up” the 1/3 tax-free portion of Council pay at the tax rates applicable to that pay only assuming no other income A B C D E F G H
Gross Up Highest Marginal Tax 100% Taxable Additional Additional Total Current Rate (B/(1.0- Equivalent Salary to Benefits Additional Current 2018 Current Tax Free Portion Taxable Marginal Tax Marginal Remuneration City (10% # Cost Position Remuneration (1/3) Portion (2/3) Rate)) Tax Rate (C&D) (E - A ) Fringe) Members (F&G)*H Council 30,120 10,040 20,080 12,558 20.05% 32,638 2,518 252 8 22,157 Mayor 74,260 24,753 49,507 35,186 29.65% 84,693 10,433 1,043 1 11,476 33,633
Calculation & Impact - “Gross up” the 1/3 tax-free portion of Council pay at the highest marginal tax rate (presently 53.53%) A B C D E F G H Gross Up Highest 100% Taxable Additional Additional Total Current Marginal Tax Equivalent Salary to Benefits Additional Current 2018 Current Tax Free Portion Taxable Rate (B/(1.0- Marginal Remuneration City (10% # Cost Position Remuneration (1/3) Portion (2/3) 0.5353)) Tax Rate (C&D) (E - A ) Fringe) Members (F&G)*H Council 30,120 10,040 20,080 21,605 53.53% 41,685 11,565 1,157 8 101,775 Mayor 74,260 24,753 49,507 53,267 53.53% 102,774 28,514 2,851 1 31,365 133,140
107 Appendix “B”
TERMS OF REFERENCE
CITIZENS COMMITTEE ON COUNCIL COMPENSATION
1.0 NAME The name shall be the Citizens Committee on Council Compensation (Task Force).
2.0 MANDATE The mandate of the Task Force shall be to undertake a review of Members of Council’s compensation package in general as described in Section 5.0, and to provide a RECOMMENDATION to the newly elected municipal council of the Corporation of the City of Cambridge after the 2018 Municipal Election with respect to Council Compensation package. A Council Report will be prepared and presented in the first quarter of 2019 to the new council for the 2018 – 2022 Municipal Council term (Current Council).
3.0 COMPOSITION The Task Force shall be composed of three (3) to five (5) citizen members having expertise and experience in areas such as municipal government, human resources and finance. Recruitment shall be carried out in accordance with the City’s Appointment Policy. The citizen members shall be recruited by way of advertisements in the Cambridge Times, reviewed and recommended by the Striking Committee and approved by Council. Each Task Force Member will have one vote at the meetings. Majority decisions will prevail. The Chair and Vice-Chair of the Task Force shall be elected by the membership at the first meeting.
4.0 SCOPE OF THE REVIEW The Task Force shall: A) Review and make recommendations on the appropriate level of compensation for the Council of the City of Cambridge. B) Review and consider compensation, benefits and reimbursements expenditures for Members of Council (in accordance with the Municipal Act, 2001). C) Review and examine support services for Members of Council.
The Task Force shall undertake the following: A) Review Council compensation in municipalities of similar size as Cambridge within Ontario for the purpose of a comparative measure. B) Consult with current Members of Council. C) Such other investigative or analytical initiatives as may be required in order to submit their report and recommendations in a timely fashion. 108 5.0 PURPOSE AS OUTLINED IN THE COUNCIL RESOLUTION The purpose shall be to undertake a review of the compensation package of Members of Council, considering compensation, benefits and reimbursement expenditures for Members of Council, taking into account the workload, expectations and demands of Council. This includes time spent as Council’s representatives on various Boards, Committees and Acting Roles as Mayor, time spent in responding to and meeting with constituents. Members of Council should be compensated for their work at a level that fairly reflects the demands of the position, and in comparison to council members at similar municipalities in Ontario. This will include an examination of Support Services for members of Council.
6.0 SUPPORT FOR TASK FORCE Administrative support, to include meeting co-ordination, liaising with staff, compiling minutes from the Task Force, will be provided by the Staff of the Chief Financial Officers department. Researching the comparator municipalities and preparing the Remuneration Study is a function of the Task Force Membership. Staff from the Chief Financial Officers department will assist in distributing the survey. The members of the Task Force shall serve in a volunteer capacity, with no remuneration.
7.0 TERM OF OFFICE The term of office will be from the time Council accepts the Striking Committee’s recommendation until the final report is received by Council after the 2018 Municipal Election. It is anticipated that the Task Force work will be completed in 2018.
8.0 MEETINGS All meetings will be open to the public, except those which meet criteria under Section 239 of the Municipal Act, 2001. Date and time of meetings will be determined by Committee members in consultation with the City Clerk.
9.0 TASK FORCE PROCEDURES All Task Force work shall be conducted according to approved City Council policies and procedures. Task Force members may refer items to the agenda by contacting the staff support or the Chair. 10.0 CONFLICT OF INTEREST POLICY Members are expected to follow the Municipal Conflict of Interest Act and to undertake their responsibilities on an impartial and objective basis. Members will not participate in any decision or recommendation in which they or their immediate family has any financial interest except in common with residents of the municipality.
109 11.0 MINUTES OF MEETING Minutes of each meeting will be recorded and distributed to Task Force Members electronically to their internet address. Minutes of all meetings will be subject to approval at the following meeting. Minutes once approved by the Task Force will be reported out to Council.
110 Appendix "C"
Constituent Mobile phone? Is the Mayor or allowance for Is one-third of Yes or No (If no, Conference Home internet? Vehicle? Yes or No (If Benefit Councillors Upper- What is the purchase of event What is the the Mayor and Office space in is a phone expenses? Yes or Yes or No (If no, is a car allowance Laptop or package (i.e. enrolled in Name of tier, lower- current tickets, gifts, etc.? Population current salary Councillors City Hall? Yes allowance No (If yes, what is yes, what is the or mileage provided? desktop? dental, Other? OMERS? If not, Municipality tier or salary of Yes or No (If yes, of the Mayor? remuneration or No provided? What the dollar limit dollar limit per What is the dollar Yes or No health, life, are they provided single-tier? Councillors? what is the dollar tax exempt? is the dollar limit per Councillor?) Councillor?) limit per Councillor?) etc.)? contributions to a limit per per Councillor?) RRSP? Councillor?)
City of Single-Tier 2,800,000 $188,544 $111,955 No Yes. Offices are Yes. There is no Yes. There is no Yes. There is no Kilometrage. The rate is No Constituency Yes. Extended Optional Life Yes Toronto provided at City annual dollar limit annual dollar limit annual dollar limit the same that is applied to Allowance, however Councillor's Healthcare, Insurance, Hall for the per Councillor. per Councillor, per Councillor City employees. There is event tickets can be are Dental Accidental Mayor and however all travel no annual limit. purchased. 2 tickets provided coverage, Basic Death and Councillors. costs that exceeds per charitable event with Grouplife Dismemberme $7,000.00 must be and charged to their desktop Insurance nt, Long term approved by Constituency and laptops. Disability Council. Services and Office Budget. City of Single-Tier 537,000 $181,739 $95,815 No Yes Yes No No No No Yes Yes Yes Hamilton City of Single-Tier 383,822 $104,258 $34,715 Yes Yes Yes Included as part of Can be included as Car allowance or mileage Included as part of One Enrolled in OMERS London total expense part of total based on choice - part of expense account corporate account - budget expense account - total expense account standard $15k budget $15k laptop
City of Single-Tier 218,000 $96,292 $40,128 Yes Yes Yes Yes No No, car allowance is No Yes Yes Yes they are Windsor provided to the Mayor. enrolled in OMERS $9000/yr
City of Single-Tier 123,798 $93,184 $30,327 Yes Yes. Private office Yes. City issued Yes. Travel and No No. Allowance of $3,015 No allowance Tablets Yes. Health, Memberships: Yes Kingston for mayor, shared devices convention budget per councillor and provided. Annual provided dental and AMO and space available of $2,400 per $5,653.98 mayoral budget $150 per group life CSM for councillors councillor allowance. councillor for misc insurance with individual allowance, filing cabinets reimbursable expenses
Region of Upper-Tier 583,500 $156,613 $43,008; No Yes Yes - part of Yes - no $ limit but Yes - part of No vehicle ; mileage Yes - for community Yes - part Yes - health, Yes - enrolled in Waterloo Regional Chair 3 Committee communication restricted to up to 3 communication reimbursed at $0.50 per events; annual limit of dental, life OMERS (excludes Police Chairs get allowance of per year allowance of km is $1,200 communica insurance, Services Board) $49,463 $3,250 $3,250 tion ADD allowance of $3,250
City of Lower-Tier 765,000 $139,374 (2016) $85,581 (2016) No Yes Yes Yes Yes Vehicle for Mayor. 17,304 Varies based upon Yes Yes Yes Mississauga allowance per Councillor policy 111 Constituent Mobile phone? Is the Mayor or allowance for Is one-third of Yes or No (If no, Conference Home internet? Vehicle? Yes or No (If Benefit Councillors Upper- What is the purchase of event What is the the Mayor and Office space in is a phone expenses? Yes or Yes or No (If no, is a car allowance Laptop or package (i.e. enrolled in Name of tier, lower- current tickets, gifts, etc.? Population current salary Councillors City Hall? Yes allowance No (If yes, what is yes, what is the or mileage provided? desktop? dental, Other? OMERS? If not, Municipality tier or salary of Yes or No (If yes, of the Mayor? remuneration or No provided? What the dollar limit dollar limit per What is the dollar Yes or No health, life, are they provided single-tier? Councillors? what is the dollar tax exempt? is the dollar limit per Councillor?) Councillor?) limit per Councillor?) etc.)? contributions to a limit per per Councillor?) RRSP? Councillor?)
City of Lower-Tier 246,700 $78,809 $40,545 Yes Yes Yes Mayor $18,500 over Yes, no limit - full Mayor uses a city-owned No, could be Desktop Yes No, provided Kitchener 4-year term. reimbursement vehicle. No other expensed through provided at OMERS equivalent Councillors each with proof of councillor has vehicle but divisional the office. matching RRSP $14,500 over 4-year invoice. receives mileage administrative Home contributions. term. reimbursement. budget of $5K technology combined. allowance for laptop.
City of Lower-Tier 138,000 $72,132 $29,263 Yes Yes Yes Yes 2 Per Year Yes Capped at Car for Mayor, Yes, $2,200 per Yes Yes if they Memberships Not in OMERS and Cambridge (AMO & FCM) $80/month Councillor's no mileage Councillor including enroll once per no RRSP unless out of City Mayor year option contribution
Town of Lower-Tier Dec 2016 - $86,538 $35,708 Yes Mayor only Provided with the Depending on the No Car Allowance for Mayor No The Mayor Mayor and OMERS enrolment Milton 111,000 cell phone. No conference. We only 502.00 per month has an Councillor are is mandatory for the allowance for send two to FCM office with offered life, Mayor and Council. and budget $2500 a desktop AD&D, health Councillors each, computer and dental coverage at the beginning of their term. Coverage is voluntary as they are responsible for paying 50% of the premiums.
Township of Lower-Tier 25,000 $30,554 $17,924 Yes Mayor - Yes, Yes Yes No Yes - Mileage Only No Yes - iPad No No to both Woolwich Councillor - No
112 Constituent Mobile phone? Is the Mayor or allowance for Is one-third of Yes or No (If no, Conference Home internet? Vehicle? Yes or No (If Benefit Councillors Upper- What is the purchase of event What is the the Mayor and Office space in is a phone expenses? Yes or Yes or No (If no, is a car allowance Laptop or package (i.e. enrolled in Name of tier, lower- current tickets, gifts, etc.? Population current salary Councillors City Hall? Yes allowance No (If yes, what is yes, what is the or mileage provided? desktop? dental, Other? OMERS? If not, Municipality tier or salary of Yes or No (If yes, of the Mayor? remuneration or No provided? What the dollar limit dollar limit per What is the dollar Yes or No health, life, are they provided single-tier? Councillors? what is the dollar tax exempt? is the dollar limit per Councillor?) Councillor?) limit per Councillor?) etc.)? contributions to a limit per per Councillor?) RRSP? Councillor?)
Township of Lower-Tier 11,500 $18,615 $11,302 Yes Mayor only Yes Yes No No. Mileage stipend for No Small No No No OMERS or Wellesley Mayor $2,200/yr & Laptop that RRSP contributions Councillors $800/yr. is returned Mileage outside the upon Region of Waterloo @ 49 leaving cents/km office
Township of Lower-Tier 10,000 $29,237 $15,809 Yes Mayor only has No Yes - No amount No No Vehicle. $.52 per No No No No No - Neither. North an office. Other designated per kilometer for meetings Dumfries Councillors have Councillor. $5,000 outside of the Township. opportunity to Total for all of book a Council. boardroom if
113 114 ITEM #11
To: COUNCIL Meeting Date: 04/17/2018
Subject: Construction of Duct banks and Report No: 18-017 (CFO) Surface Works at 1535 Bishop Street North
From: Denise Hellyer, Senior Buyer File No: Tender 2018-13
RECOMMENDATION(S) THAT Council approve the draw from Water System Capital Reserve Fund in the amount of $71,997.93 for Capital Project A/00240 Construction of Duct banks and Surface Works at 1535 Bishop Street North;
AND THAT Council approve the award of Tender 2018-13 Construction of Duct banks and Surface Works at 1535 Bishop Street North to Network Sewer and Watermain Ltd. of Cambridge for the total price of $149,112.72, includes H.S.T., this being the lowest bid received, as outlined in Report CFO/18-17.
EXECUTIVE SUMMARY Purpose
• Council approval is required to award this project because additional funding is required to complete the project.
Key Findings
• Financial reporting of capital project.
Financial Implications
• The award of this tender will require a transfer to the Capital project to fund the expenditure.
115
BACKGROUND The Manager is delegated the authority to approve the award of Tenders and Proposal over $100,000.00 when all of the following conditions have been satisfied:
a) when there is a sufficient funding, as approved by Council through the budget process and verified by the Finance Department by the Departmental Recommendation to Award Report. b) when all procedures in accordance with this By-law, have been followed. c) when the lowest compliant Tender bid or highest scored Proposal is accepted and recommended; and d) when at least three valid responses from vendors have been received.
Tender 2018-13 does not meet requirement a), as outlined in Purchasing By-law excerpt above, as additional funding is required to proceed.
ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
The public tendering process ensures the City maintains an open and transparent public process that provides accountability on the utilization of financial resources.
Comments: Details related to this tender process are:
a) Name of successful vendor in prior year (or period): N/A b) Further Information: N/A
The Purchasing Department agrees with the Community Development’s recommendation to award the project based on the lowest bid received, as outlined in the Departmental Recommendation to Award Tender.
Existing Policy/By-Law: Purchasing By-law #133-14, as amended.
116
Financial Impact: Additional funds from the Water System Capital Reserve Fund will be required to fund this expenditure.
Public Input: Request for Tender documents for this project were made available to the public for viewing and submission on the City of Cambridge Biddingo.com website. This tender had five plan takers and four submissions were received.
Internal/External Consultation: Request for Tender documents were compiled by the Purchasing Division, however the detailed specifications contained within the tender documents were prepared and submitted to Purchasing Division by the Community Development Department. The advertising for this proposal was as follows: a) Advertised on the Biddingo.com/Cambridge website on February 16, 2018 b) Tender Closing Date was March 5, 2018 Final Date for Acceptance of Bid is May 4, 2018
CONCLUSION That Council approval is required to award Tender 2018-13, Construction of Duct banks and Surface Works at 1535 Bishop Street North to Network Sewer and Watermain Ltd. of Cambridge.
SIGNATURE
Prepared by:
Name: Denise Hellyer Title: Senior Buyer
Departmental Approval:
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
117
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A - Departmental Recommendation to Award Tender
118 Appendix A
Departmental Recommendation to Award Tender
1. Number and Description: 2018-13 Construction of Ductbanks and Surface Works at 1535 Bishop Street North
2. Department: Community Development Dept. File: T0402
3. Date to Council: April 17, 2018
4. Purpose / Description of Tender: This tender is for the installation of a network of underground electrical and cable conduits within the site of 1535 Bishop Street North in preparation for the upcoming operation of a new water fill station. The contract works also include the installation of three concrete light poles for security lighting and a new paved area for water trucks parking and loading.
5. Submissions:
Company City Bid Amount a) Network Sewer and Watermain Ltd. Cambridge, ON $ 149,112.72 b) Underground Conduit Solutions Inc. Waterford, ON $ 154,164.37 c) Gedco Excavating Ltd. Brantford, ON $ 159,670.95 d) K.P.C. Power Electrical Ltd. Whitby, ON $ 347,963.06*
* As corrected for mathematical error
6. Price Comparison: N/A
7. Recommendation to Award: It is recommended that Tender 2018-13 be awarded to Network Sewer and Watermain Ltd., 510 Collier MacMillan Drive, Cambridge ON, N1R 6R5.
8. Justification for Award: Lowest bid received.
9. Reasons for Non-Qualification: N/A
10. Consultant’s Comments: N/A
11. Exceptional Circumstances: N/A
119
Appendix A
12. Expenditures:
Expenditures Account # Amount
a) This Tender (T2018-13) A/00240-40 501050 $ 131,958.16 HST $ 17,154.56 Subtotal $ 149,112.72 Less HST Rebate (x.8646) $ (14,831.83) Subtotal (a) $ 134,280.88
b) Already Committed / Spent In-House Costs (Inspection, surveying, etc) A/00240-40 501010 $ 5,000.00 Bulk Water Fill Station A/00240-40 501027 $ 42,717.05
Subtotal (b) $ 47,717.05 c) Other Commitments
Subtotal (c)
Total Expenditures (a+b+c) $ 181,997.93
13. Financing From Capital/Operating/Equipment Budget and/or Reserve Fund:
Account # Description A/00240-40-401028 Water System Capital Reserve Fund $110,000.00
Total Financing $ 110,000.00
14. Submission Is Over / (Under) Budget Approval:
(If “Over”, see # 15 below. If “(Under)”, see # 16.)
Account # Description A/00240-40-401028 Water System Capital Reserve Fund $ 71,997.93
Total Financing $ 71,997.93
15. Submission Is Over Budget. Source of Additional Funding: N/A
Account # Description 800000006-501043 Water System Capital Reserve Fund $ 71,997.93
120
Appendix A
Explanation: This tender came in over the budget amount. At the time of budgeting, the complete scope of work for the project was not known. Provisions for power supply, site security and data connectivity resulted in a higher cost than what was budgeted. A total of four (4) bids were received through a competitive tender process. The lowest bid received is in-line with staff’s final cost estimate. The additional funds outlined above to be drawn from the Water System Capital Reserve Fund.
16. Submission Is Under Budget:
17. Comments On Recommending Awards Where Less Than Three Submissions Have Been Received: N/A
18. Other Comments: This work was previously tendered in August 2017 (T2017-43). Only one bid was received at that time and award of the tender could not be justified. Having now re-tendered and received four competitive bids for tender 2018-13, with three of them in-line with the final cost estimate, it is being recommended that the low bidder be awarded the contract.
Prepared by: Scott MacDonald, P. Eng., Project Engineer
Manager: Michael McGann, P. Eng., Manager of Design and Approvals
Department Head Approval: Hardy Bromberg, Deputy City Manager
121
122 ITEM #12
To: COUNCIL Meeting Date: 04/17/2018
Subject: Eagle Hill Lane Reconstruction Report No: 18-018 (CFO)
From: Denise Hellyer, Senior Buyer File No: Tender 2018-18
RECOMMENDATION(S) THAT Council approve the draw from Gas Tax Grant in the amount of $634,918.62 and the draw from Wastewater Capital Reserve Fund in the amount of $28,127.39 for Capital Project A/00325 Eagle Hill Lane Reconstruction;
AND THAT Council approve the award of Tender 2018-18 Eagle Hill Lane Reconstruction to Elgin Construction Ltd. of St. Thomas for the total price of $1,374,950.21, includes H.S.T., this being the lowest compliant bid received, as outlined in Report CFO/18-18.
EXECUTIVE SUMMARY Purpose • Council approval is required to award this project because additional funding is required to complete the project. Key Findings • Financial reporting of capital project. Financial Implications • The award of this tender will require a transfer to the Capital project to fund the expenditure.
123
BACKGROUND The Manager is delegated the authority to approve the award of Tenders and Proposal over $100,000.00 when all of the following conditions have been satisfied:
a) when there is a sufficient funding, as approved by Council through the budget process and verified by the Finance Department by the Departmental Recommendation to Award Report. b) when all procedures in accordance with this By-law, have been followed. c) when the lowest compliant Tender bid or highest scored Proposal is accepted and recommended; and d) when at least three valid responses from vendors have been received. Tender 2018-18 does not meet requirement a), as outlined in Purchasing By-law excerpt above, as additional funding is required to proceed.
ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
The public tendering process ensures the City maintains an open and transparent public process that provides accountability on the utilization of financial resources.
Comments: Details related to this tender process are:
a) Name of successful vendor in prior year (or period): N/A b) Further Information: The lowest bidder was deemed non-compliant as there was irregular pricing on an important portion of the work and their references did not indicate their ability to perform this specialized part of the project.
The Purchasing Department agrees with the Community Development’s recommendation to award the project based on the lowest bid received, as outlined in the Departmental Recommendation to Award Tender.
124
Existing Policy/By-Law: Purchasing By-law #133-14, as amended.
Financial Impact: Additional funds from the Gas Tax Grant and Wastewater Capital Reserve Fund will be required to fund this expenditure.
Public Input: Request for Tender documents for this project were made available to the public for viewing and submission on the City of Cambridge Biddingo.com website. This tender had five plan takers and four submissions were received.
Internal/External Consultation: Request for Tender documents were compiled by the Purchasing Division, however the detailed specifications contained within the tender documents were prepared and submitted to Purchasing Division by the Community Development Department. The advertising for this proposal was as follows: a) Advertised on the Biddingo.com/Cambridge website on March 1, 2018 b) Tender Closing Date was March 19, 2018 Final Date for Acceptance of Bid is May 18, 2018
CONCLUSION That Council approval is required to award Tender 2018-18, Eagle Hill Lane Reconstruction to Elgin Construction Ltd. of St. Thomas.
SIGNATURE
Prepared by:
Name: Denise Hellyer Title: Senior Buyer
Departmental Approval:
125
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A - Departmental Recommendation to Award Tender
126 Appendix A
Departmental Recommendation to Award Tender
1. Number and Description: T2018-18 Reconstruction of Eagle Hill Lane
2. Department: Community Development Dept. File: T0402
3. Date to Council: April 17, 2018
4. Purpose / Description of Tender: The tender is for the reconstruction of Eagle Hill Lane including replacement of watermain, sanitary sewer, retaining walls, curb and gutter and asphalt roadway.
5. Submissions: Company City Bid Amount a) Nabolsy Contracting Inc. Mississauga $ 1,187,263.20 ** b) Elgin Construction Ltd. St. Thomas $ 1,374,950.21 c) Steed and Evans Ltd. St. Jacobs $ 1,376,914.94 * d) Sousa Concrete Ltd. Branchton $ 1,959,173.66 *
*As corrected for mathematical error **Nabolsy Contracting Inc. was deemed to be a non-compliant bid
6. Price Comparison: N/A
7. Recommendation to Award: It is recommended that Tender 2018-18 be awarded to Elgin Construction Ltd.., 10 Barrie Blvd., St. Thomas, ON N5P 4B9.
8. Justification for Award: Lowest compliant bid received.
9. Reasons for Non-Qualification: Following a detailed review of the tender bid breakdown, the original low bid from Nabolsy Contracting Inc. was deemed to be a non- compliant bid.
10. Consultant’s Comments: N/A
11. Exceptional Circumstances: N/A
127
Appendix A
12. Expenditures:
Expenditures Account # Amount
This Tender A/00325-40-501051 $ 702,048.48 Prime Contract A/00325-40-501052 $ 92,147.01 A/00325-40-501054 $ 236,473.88 A/00325-40-501053 $ 186,100.74 Sub Total $ 1,216,770.10 HST $ 158,180.11 Sub Total $ 1,374,950.21 Less HST rebate (0.8646) $ (136,762.53) Sub Total Prime Contract $ 1,238,187.68
Already Committed / Spent A/00325-40-501010 $ 45,000.00
Other Commitments A/00325-40-501026 $ 10,000.00 A/00325-40-501027 $ 35,000.00 Sub Total Committed / Spent $ 90,000.00
Total Expenditures $ 1,328,187.68
13. Financing From Capital/Operating/Equipment Budget and/or Reserve Fund:
Account # Description A/00325-40-401027 Gas Tax Grant $ 206,000.00 A/00325-40-401028 Capital Works Reserve Fund $ 29,000.00 A/00325-40-401028 Wastewater Capital Reserve Fund $ 230,000.00 A/00325-40-401028 Water System Capital Reserve Fund $ 240,000.00 Total Financing $ 705,000.00
128
Appendix A
14. Submission Is Over / (Under) Budget Approval: (If “Over”, see # 15 below. If “(Under)”, see # 16.)
Account # Description A/00325-40-401027 Gas Tax Grant $ 634,918.62 A/00325-40-401028 Capital Works Reserve Fund $ (3,000.00) A/00325-40-401028 Wastewater Capital Reserve Fund $ 28,127.39 A/00325-40-401028 Water System Capital Reserve Fund $ (36,858.33) Total over / (under) $ (623,187.68)
15. Submission Is Over Budget. Source of Additional Funding:
Account # Description 800000039-501043 Gas Tax Grant $ 634,918.62 800000004-501043 Wastewater Capital Reserve Fund $ 28,127.39
Explanation: The overall tender came in over budget. Four bids were received through a competitive tender process. The lowest bid has been deemed non-compliant, however the next two lowest bids were within $2,000 of each other and they are considered to be an accurate representation of the required cost to perform the work.
Eagle Hill is located in a unique area of the City with very steep grades and constrained laneway width, with significant retaining walls on both sides of the Laneway in some areas. Unit rates received for this project are much higher than a typical road reconstruction project because of these additional constraints. This project was initiated by a collapsed retaining wall which occurred in the fall of 2016.
When the budget was prepared in June 2017, the design was not far enough advanced to obtain an accurate cost estimate. Specifically, the scope and type of the required retaining walls were not known. At the time of estimating, it was thought that a concrete block retaining wall would be sufficient. However, through the detailed design it was realized that a more robust cast-in-place concrete retaining wall was required, which involves deep concrete footings and specialized expertise to construct. The cost of the required retaining walls are the main reason the tender came in much higher than what was budgeted.
Eagle Hill Laneway has been in need of reconstruction for a number of years now. The existing retaining walls are at risk of further collapse. It is recommended that the additional funds outlined above be taken from the Gas Tax Grant fund and Wastewater Capital Reserve funds so that the project can be completed this year.
129
Appendix A
16. Submission Is Under Budget:
Account # Description 800000001-401028 Capital Works Reserve Fund $ (3,000.00) 800000006-401028 Water System Capital Reserve Fund $ (36,858.33)
Explanation: The overall tender came in over budget; however the two sub accounts as outlined above were under budget. The remaining budget can be returned to reserves and be made available to fund future projects as necessary.
17. Comments On Recommending Awards Where Less Than Three Submissions Have Been Received: N/A
18. Other Comments: Elgin Construction has successfully completed projects for the City of Cambridge in the past.
Prepared by: Jamie Croft, P.Eng., Project Engineer
Manager: Michael McGann, P. Eng., Manager of Design and Approvals
Department Head Approval: Hardy Bromberg, Deputy City Manager
130
ITEM #13
To: COUNCIL Meeting Date: 04/17/18
Subject: Laneway Closure Conveyance to Report No: 18-019(CFO) Abutting Owners – Moore, Waterloo and Vine Streets
From: Ana M Feliciano, Property Officer File No: L07MO-11
RECOMMENDATION(S)
THAT Report 18-019(CFO) authorize by resolution, the partial closure and surplus declaration of the fourteen (14) foot laneway abutting Waterloo Street South, Moore Street and Vine Street, legally described as Lane Plan 105 Cambridge Abutting Lts 13-20 BLK 3, PIN 03781-0024, Lane Plan 105 Cambridge Lts 1-8 BLK 3 PIN 03781- 0022 , as depicted on Appendix “A” attached and to be more particularly descried as parts on a reference plan;
AND THAT easements be granted in favour of utilities having existing services located within the lands;
AND THAT upon approval of this report, an approving by-law be scheduled for enactment by City Council upon the completion of the Public Notice period;
AND THAT Realty Services Division be directed to proceed with the conveyance of the laneway to abutting owners for legal and survey fees in accordance with Council approved policy;
AND FURTHER THAT Mayor and Clerk be authorized to execute all necessary documents.
EXECUTIVE SUMMARY
• The intent of this report is to authorize Realty Services staff to dispose of portions of City owned laneways and convey to abutting owners that have requested the laneway be closed and conveyed.
131 BACKGROUND Owners of the laneways abutting Moore and Vine Streets approached Realty staff expressing an interest in purchasing a portion of the laneway abutting their property. Please see Appendix “A” as attached highlighted in yellow. Realty staff circulated the request to all abutting owners and received written confirmation from each owner as to their decision to purchase or not purchase their respective portion of the laneway. Staff also received authorization to close and convey from engineering/traffic staff. Utilities were contacted and Realty staff was advised of existing equipment within the laneway whereby easements are required prior to the conveyance to abutting owners. Interested owners have sent funds for their share of the laneway acquisition which covers Reference Plan and City legal fees.
As part of the conveyance process, purchasers are requested to provide proof of the amalgamation of the PIN’s; laneway portion amalgamated to abutting property.
ANALYSIS Strategic Alignment: PLACE: To take care of, celebrate and share the great features in Cambridge that we love and mean the most to us.
Goal #7 - Transportation and Infrastructure
Objective 7.3 Provide innovative leadership in the management of city assets to help plan, fund and maintain city assets in a sustainable way.
Disposition of these laneways will eliminate the liability for the City as abutting owners are now making use of the laneways for vehicle parking and other uses.
Comments/Analysis:
Both Realty and Engineering staff support the partial closure and conveyance of the subject laneway as it resolves encroachment and liability issues for the City.
Existing Policy/By-Law: Policy TPW-60.020 sets out a process for Transportation and Public Works Department (Development and Infrastructure) to close unused laneways and declare surplus.
Financial Impact: The laneway will be conveyed and subject to existing utility easements. The sale of the laneway will release the City from any future liability with respect to encroachments. Each abutting owner is financially responsible for the City’s legal fees and disbursements along with their respective survey and legal costs.
132 Public Input: All abutting owners to the laneway were contacted by certified letter requesting they contact staff if they wish to purchase their respective portion of the laneway. All replies were requested and received in writing. No abutting owners object to the closure of the laneway. Staff also advised interested owners in writing to seek legal representation for the conveyance.
Internal/External Consultation: Staff sought information of the requirement of a Record of Site Condition (RSC) form the Ministry of the Environment and Climate Change (MOECC) and was advised that due to the past and current use of the laneway an RSC is not required.
CONCLUSION
Encroachments throughout the city with respect to laneways are a common problem among abutting owners. Disposition of the laneway allows abutting owners to take ownership of their portion and remove the City’s liability. Disposing of laneways for legal and reference plan is cost neutral to the municipality.
SIGNATURE
Prepared by:
Name: Ana M Feliciano Title: Property Officer
Departmental Approval:
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
133 City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A - Map of Laneway Closure Conveyance to Abutting Owners – Moore, Waterloo and Vine Streets
Appendix A
134 ITEM #14
To: COUNCIL Meeting Date: 04/17/2018
Subject: December 2017 Capital Report No: 18-022 (CFO) Forecast and Status Report
From: Debbie Andrade, CPA, CMA, File No: N/A Senior Budget Analyst
RECOMMENDATION(S) THAT Council receive an update on capital status for December 2017 reporting period in accordance with the Budget Control By-Law
AND THAT Council approve capital forecast changes that are reportable to Council under the Budget Control By-Law and as outlined in CFO/18-22
EXECUTIVE SUMMARY As per the City’s budget control by-law, Finance is to provide Council with regular updates related to capital forecast and status. This report is an update for the December 2017 reporting period.
There were a total of 53 forecast changes completed. The following is a breakdown of the forecast changes:
Type of Forecast Change # of Projects Cancelled 3 Changed Funding Sources 1 Drawing Add'l Funds From Reserve 10 Previously Reported To Council 3 Returned Funding To Reserve 25 Transfer Between Projects 8 Transfers Between Categories 3 Total 53
Projects that are overspent upon closure requiring additional funding from reserves and reserve funds require Council approval. Council is also required to approve any transfers in funding to projects that exceed the lesser of 10% or $250,000. Projects that are deleted or deferred in order to finance a new project or to fund over-expenditures in other projects also require Council approval.
135
The following capital forecast changes are reportable to Council and require Council approval. Note that details on the forecast changes are provided within Appendix A. Project Name Annual Revised Reason For Council Budget Forecast Approval 13C008 Traffic Safety $75,000 $116,986 Transfer Between Projects
14C032 2988 Parking Lot Reconstruction $200,000 $245,460 Transfer Between Projects
14X011 2625 Dumfries St Reconstruction $940,000 $781,136 Drawing Add'l Funds From (Glenmorris to St Andrews) Reserve 15C014 Storm Condition Assessment CCTV $75,000 $79,619 Drawing Add'l Funds From Reserve 15C039 Rd Recons 2543 Montrose St S $975,000 $852,595 Drawing Add'l Funds From (Rose-Hamilton) & Hamilton Reserve 15C045 Rd Recons 2625 Glen Morris and $2,640,000 $1,252,557 Drawing Add'l Funds From Selkirk Reserve 15C050 Rd Recons 3173 Walker & Flynn Ave $1,650,000 $906,701 Drawing Add'l Funds From Reserve 15K002 Multi-Use Trail Development $204,000 $169,526 Transfer Between Projects
16C023 REGIONAL PROJECT - 1618 $1,650,000 $1,665,287 Transfer Between Projects FRANKLIN BLVD (YEAR 2) 16F004 Expansion of AVL Systems for CSD $66,000 $65,202 Drawing Add'l Funds From and PLN Vehicles Reserve 16F016 CLASS Migration $60,000 $62,000 Drawing Add'l Funds From Reserve 16F046 Rep. Equip. - 2006 Trackless $171,100 $173,043 Drawing Add'l Funds From Articulating Tractor Model #Mt5T (CSD) Reserve 16H012 Hespeler Arena Rubber Flooring $190,000 $154,000 Changed Funding Sources
16K009 Churchill Park Rehab $170,000 $171,954 Transfer Between Projects 16K014 Victoria Park Access Play Structure $210,000 $213,501 Drawing Add'l Funds From Reserve 16Q008 Design/Consultant Communications $50,000 $0 Cancelled Expansion 16R007 PHONE SYSTEM REPLACEMENT $65,000 $76,448 Transfer Between Projects 17F032 Rep. Equip. - Single Axle $233,000 $0 Cancelled Spreader/Plow (D&I) 17F036 Rep. Equip. - Forestry Pickup $142,300 $0 Cancelled W/Chipper (CSD) 17K015 Greenway Park - Playground $60,000 $60,782 Drawing Add'l Funds From Replacement Prg Reserve
136
BACKGROUND On September 8, 2014 Council approved a new Budget Control By-Law. Under the capital budget financial controls section in the By-Law, requirement number 9 requires regular updates be provided to Council related to capital status. The following are the requirements as outlined in the section of the By-Law:
“Capital Status Updates to Council – to accurately administer and report on the capital budget, departments will be required to forward to Finance, three times a year, an accurate status of each project owned or managed by them. The status must include a description of the work in progress, the percentage of work complete and a projected forecast for completion. A semi-annual staff report will be prepared in each year to provide Council with an update on the status of capital projects. This report would:
a) Provide the status of each capital project. b) Report any anticipated over expenditures in accordance with the provisions of this policy and related financing adjustment recommendations. c) Report any anticipated over expenditures for which there is insufficient funding in the appropriate project and related financing adjustment recommendations. d) Report any additional expenditures incurred after the project has been closed and related financing recommendations. e) Report any proposed deletion or deferral of projects to either finance new projects or to fund over-expenditures in other projects. f) Address material changes in scope of nature of capital projects, material changes in timing with related financing adjustment recommendations. g) The recommendation of closure of capital projects which would also include: i. The treatment of project savings and/or ii. Over expenditures h) Issues which may impact the ability of the project to achieve desired goals or may have ramifications on the City’s future capital expenditure requirements. i) Disclosure of any third party agreements or other situations that may delay the initiation or completion of the project.”
As part of the requirement for departments to “provide the Status for each Capital Project”, departments have the following selections available to them for reporting the status of open capital projects:
1. Scheduled to Hit Milestones – This selection should be used when the project is on target to hit all identified completion dates. All 2014 and prior budgets had identified an expected completion date when the budget was approved, and the
137
2015 budget included expected milestone targets of when the project would be at 25% completion, 50%, 75%, 90%, and 100% completed.
2. Delayed – This selection should be used if the project has been delayed or is on hold. An explanation should be provided along with this selection.
3. In Progress – Milestones Changed – This selection should be used when the project is ongoing however was either delayed in a previous Status or if the project will no longer be able to hit the expected completion dates.
4. In Maintenance – This selection should be used for any project that is complete however cannot be closed due to the maintenance period.
5. Completed/To Be Closed – This selection should be used to identify projects that are complete and can be closed.
ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
Providing updates to Council on capital forecast and status works to ensure project managers and departments are accountable for the projects they manage, both in terms of time to completion (status), as well as, managing financial resources (forecast). It also provides transparency as to where capital dollars are spent.
Comments: At the end of December 2017 there were a total of 237 open Capital Projects. Council approves approximately 75-90 Capital Projects each year as part of Capital Budget process.
138
The following chart shows a breakdown of open capital projects by department:
The following chart shows a breakdown of open capital projects and the unexpended amounts by year:
139
The following chart shows a breakdown of open capital projects by status:
The following chart shows a breakdown of open capital projects by percentage completion.
140
Existing Policy/By-Law: On September 8, 2014 Council approved the new budget control by-law and financial policies resulting from the corporate financial review.
Financial Impact: Draws from reserve and reserve funds and transfers from other projects to fund forecasted over-expenditures in specific projects are outlined in the Appendix A.
Public Input: N/A
Internal/External Consultation: Departments in consultation with the Project Management Office are responsible for submitting percentage completion, project status and capital status comments as provided in Appendix A.
Departments are responsible for submitting all forecast changes including comments that have been provided in Appendix A.
CONCLUSION Departments in consultation with the Project Management Office have provided capital status as at December 31, 2017 and any projects that are reportable as per the Budget Control By-Law have been identified in this report for Council approval. This includes projects that are overspent upon closure requiring additional funding from reserves and reserve funds, as well as, transfers in funding to projects that exceed the lesser of 10% or $250,000. Also, projects that are deleted or deferred in order to finance a new project or to fund over-expenditures in other projects have also been identified through the forecast and status report for Council approval.
Note that details on the forecast changes and status comments are provided within Appendix A.
SIGNATURE
Prepared by:
141
Name: Debbie Andrade Title: Senior Budget Analyst
Departmental Approval:
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A – December 2017 Capital Forecast and Status Details
142 Appendix "A"
Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
07A007 Beaverdale Rd Recons Stg 3‐Storm 999 Capital Status 15% Delayed Preliminary Design is complete. Consulted with GRCA. 600 Consultants 20,000 36,000 36,000 625 Prime Contract 50,000 148,562 148,562 Total Expenses 70,000 37,403 184,562 184,562 20% 147,159 790 C.W.R.F. (70,000) (184,562) (184,562) Total Revenues (70,000) (184,562) (184,562) (184,562) 100% 0 (147,159) 147,159 09C002 Structural Rehabilitation 999 Capital Status 90% In Progress ‐ Riverside Dam Class EA on‐going ‐ Milestones additional funding received from 13C031. Changed PIC3 was held on June 27, 2016. Discussed preferred alternative with Councillors, Senior Management. Held two Stakeholder Workshops, one in May 2017 and one in June 2017. In person consultation with Six Nations and Mississauga's of the New Credit First Nation was completed in September 2017. PIC #4 held Nov. 29, 2017. 600 Consultants 70,000 594,882 594,882 610 In‐House Costs 5,000 425 425 625 Prime Contract 450,000 155,275 155,275 635 Other Costs 3,809 3,809 Total Expenses 525,000 697,395 754,391 754,391 92% 56,996 790 C.W.R.F. (525,000) (754,391) (754,391) Total Revenues (525,000) (754,391) (754,391) (754,391) 100% 0 (56,996) 56,996 09C013 Blackbridge EA 999 Capital Status 100% In Progress ‐ Environmental Assessment EA Scope Milestones changed approved by Council Jan 19, Changed 2016. D&I‐ENG 04/16. ESR was completed. Received Part II Order Request. Responded to MOECC regarding request for additional information. Completed additional First Nations Consultation. Provided further information to MOECC. Minsitry has completed their review. Part II order is denied. City will proceed with detailed design. 600 Consultants 219,000 499,133 (66,334) 432,799 Account adjusted to reflect actuals. 605 Professional/Specialized Serv 25,000 25,000 25,000 610 In‐House Costs 2,000 2,000 (129) 1,871 Account adjusted to reflect actuals. 625 Prime Contract 29,834 29,834 Account adjusted to reflect actuals. 630 Land Acquisit'n 635 Other Costs 4,000 4,000 (1,412) 2,588 Account adjusted to reflect actuals. Total Expenses 250,000 492,092 530,133 (38,041) 492,092 100% (0)
Page 1 of 70143 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
658 D.C.‐Roadways (75,000) (150,000) 12,872 (137,128) Return excess funding back to reserve 772 Contr Fm Others (35,000) (35,000) 790 C.W.R.F. (175,000) (345,133) 25,169 (319,964) Return excess funding back to reserve Total Revenues (250,000) (530,133) (530,133) 38,041 (492,092) 108% 38,041 (38,041) 38,041 12C019 2093 Speedsville Construction 999 Capital Status 100% Completed/In Maintenance 600 Consultants 200,000 200,000 200,000 605 Professional/Specialized Serv 30,000 30,000 30,000 610 In‐House Costs 10,000 10,000 10,000 625 Prime Contract 1,138,000 1,500,541 1,500,541 635 Other Costs 15,000 15,000 15,000 Total Expenses 1,393,000 1,286,615 1,755,541 1,755,541 73% 468,926 790 C.W.R.F. (1,393,000) (1,755,541) (1,755,541) Total Revenues (1,393,000) (1,755,541) (1,755,541) (1,755,541) 100% 0 (468,926) 468,926 13C008 Traffic Safety 999 Capital Status 100% To Be Closed Project re‐opened Conestoga Blvd trail design complete and all invoices have been paid.
Grant St at Park Ave intersection improvements Complete. 600 Consultants 69,449 11,662 81,111 Forecast change to reflect final total cost 605 Professional/Specialized Serv 48,000 625 Prime Contract 100,000 30,168 30,168 630 Land Acquisit'n 2,010 2,010 635 Other Costs 2,000 3,697 3,697 Total Expenses 150,000 121,986 105,324 11,662 116,986 104% (5,000) 790 C.W.R.F. (150,000) (105,324) (11,662) (116,986) $11,661.77 to be transferred from 16C029 (A/00067‐40) to close this project Total Revenues (150,000) (105,324) (105,324) (11,662) (116,986) 90% (11,662) 16,662 (16,662) 13C018 Infrastructure Design (2016 projects) 999 Capital Status 95% Completed/In The majority of the design assignments Maintenance are completed. MTE Design Assignment #1 is at 90% Design stage. In combination with 13X001/13Y001. 600 Consultants 215,000 319,042 319,042 605 Professional/Specialized Serv 5,000 610 In‐House Costs 20,000 630 Land Acquisit'n 8,158 8,158 635 Other Costs 10,000 5,000 5,000 Total Expenses 250,000 328,147 332,200 332,200 99% 4,053 790 C.W.R.F. (250,000) (332,200) (332,200) Total Revenues (250,000) (332,200) (332,200) (332,200) 100% 0
Page 2 of 70144 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
(4,053) 4,053 13C027 2094 Dickson Streetscape Improvements 999 Capital Status 100% Completed/In Waiting for final invoices ‐ complications Maintenance with bollards to be rectified in 2018. 600 Consultants 50,000 113,400 113,400 605 Professional/Specialized Serv 11,500 11,500 610 In‐House Costs 5,000 625 Prime Contract 370,000 1,256,600 1,256,600 631 Regional Charge 15,000 15,000 635 Other Costs 5,000 3,500 3,500 Total Expenses 430,000 1,306,918 1,400,000 1,400,000 93% 93,082 790 C.W.R.F. (430,000) (1,400,000) (1,400,000) Total Revenues (430,000) (1,400,000) (1,400,000) (1,400,000) 100% 0 (93,082) 93,082 13C031 Riverside Dam Detailed Design 999 Capital Status Delayed EA Part II order request was denied. May proceed wtih Detailed Design 600 Consultants 330,000 165,000 165,000 605 Professional/Specialized Serv 10,000 10,000 10,000 610 In‐House Costs 5,000 5,000 5,000 635 Other Costs 5,000 5,000 5,000 Total Expenses 350,000 185,000 185,000 185,000 790 C.W.R.F. (350,000) (185,000) (185,000) Total Revenues (350,000) (185,000) (185,000) (185,000) 100% 0 (185,000) 185,000 14C011 Traffic Safety 999 Capital Status 75% Completed/In Grand Ridge Drive ‐ In Maintenance. Maintenance Phase 1 Parking Restriction Signage as Per Council Report TPW 30/14 605 Professional/Specialized Serv 40,000 25,000 25,000 610 In‐House Costs 15,000 15,000 625 Prime Contract 150,000 150,000 150,000 635 Other Costs 7,000 7,000 7,000 Total Expenses 197,000 182,195 197,000 197,000 92% 14,805 790 C.W.R.F. (197,000) (197,000) (197,000) Total Revenues (197,000) (197,000) (197,000) (197,000) 100% 0 (14,805) 14,805 14C021 Infrastructure Design (2017 Projects) 999 Capital Status 65% On Schedule to Most design assignments are complete, Hit Milestones Design assigment #3 involve more complex Heritage projects. Designs are 30% complete. Initial MHAC meeting was completed in April 2017. In combination with 14X001 & 14Y001 600 Consultants 220,000 209,500 209,500 605 Professional/Specialized Serv 20,000 20,000 20,000 610 In‐House Costs 10,000 10,000 10,000
Page 3 of 70145 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Expenses 250,000 95,373 239,500 239,500 40% 144,127 641 Wastewater Cap RF (53,000) (53,000) 642 Water System Cap (53,000) (53,000) 790 C.W.R.F. (250,000) (133,500) (133,500) Total Revenues (250,000) (239,500) (239,500) (239,500) 100% 0 (144,127) 144,127 14C023 Technology Implement & Integration 999 Capital Status 100% To Be Closed Additional licenses for Maximo
600 Consultants 50,000 50,000 (17,486) 32,514 Project scope completed. Return to Gas Tax reserve
605 Professional/Specialized Serv 20,000 20,000 20,000 625 Prime Contract 47,000 47,000 Project scope completed. Return to Gas Tax reserve 635 Other Costs 30,000 30,000 (29,883) 117 Total Expenses 100,000 99,631 100,000 (369) 99,631 100% 0 763 Gas Tax Grant (100,000) (100,000) 369 (99,631) Project scope completed. Return to Gas Tax reserve Total Revenues (100,000) (100,000) (100,000) 369 (99,631) 100% 369 (369) 369 14C032 2988 Parking Lot Reconstruction 999 Capital Status 100% Completed/In Project re‐opened Detail Engineering Maintenance Design (100% Completed) Contract Administration (100 % Completed) 600 Consultants 239,532 1,569 241,101 $1,568.88 to be transferred from A/00067‐ 40 to close this project 605 Professional/Specialized Serv 495 495 610 In‐House Costs 20,000 3,864 3,864 625 Prime Contract 180,000 Total Expenses 200,000 245,460 243,891 1,569 245,460 100% 0 790 C.W.R.F. (200,000) (243,892) (1,569) (245,461) $1,568.88 to be transferred from 16C029 (A/00067‐40) to close this project Total Revenues (200,000) (243,892) (243,892) (1,569) (245,461) 99% (1,569) 1,568 (1) (1) (1,569) 14C036 2593 Sheldon Rd Reconstr (Conestoga to Franklin) 999 Capital Status 65% On Schedule to Construction of Phase 1 is Complete, Hit Milestones Phase II Design in progress. Phase II Design is taking longer becuase the City must coordinate with CN Rail and GEXR to gain approvals to upgrade at‐grade railway crossing. 600 Consultants 115,000 115,000 605 Professional/Specialized Serv 610 In‐House Costs 60,000 35,000 35,000 625 Prime Contract 1,510,000 1,210,463 1,210,463 635 Other Costs 30,000 30,000 30,000
Page 4 of 70146 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Expenses 1,600,000 1,295,611 1,390,463 1,390,463 93% 94,852 790 C.W.R.F. (1,600,000) (1,390,463) (1,390,463) Total Revenues (1,600,000) (1,390,463) (1,390,463) (1,390,463) 100% 0 (94,852) 94,852 14C300 1310 Bishop St Security 999 Capital Status 99% Completed/In Four new cameras installed on the Maintenance exterior, cabling and conduit installed to rear gate. New cantilevered gate installed on south entrance. Card access being installed on the gate. Three new cameras on the east side of the building being installed. One card access door completed but waiting for final invoice. 625 Prime Contract 87,200 87,200 87,200 Total Expenses 87,200 81,920 87,200 87,200 94% 5,280 647 Facility Maintenance (87,200) (87,200) (87,200) Total Revenues (87,200) (87,200) (87,200) (87,200) 100% 0 (5,280) 5,280 15C003 Bikeways Implementation 999 Capital Status 100% Completed/In Project re‐opened as contribution from Maintenance Others hasn't been recieved yet 610 In‐House Costs 1,692 1,692 625 Prime Contract 50,000 15,312 15,312 631 Regional Charge 1,500 1,500 635 Other Costs 5,634 5,634 Total Expenses 50,000 24,138 24,138 24,138 100% 0 772 Contr Fm Others (300) (300) 790 C.W.R.F. (50,000) (23,838) (23,838) Total Revenues (50,000) (23,838) (24,138) (24,138) 99% (300) 300 (300) 15C012 Pre‐Engineering 999 Capital Status 100% Completed/In Project re‐opened additional transactions Maintenance posted. 600 Consultants 605 Professional/Specialized Serv 10,000 8,329 8,329 610 In‐House Costs 485,000 364,061 364,061 630 Land Acquisit'n 3,578 3,578 635 Other Costs 5,000 11,621 11,621 Total Expenses 500,000 384,011 387,589 387,589 99% 3,578 641 Wastewater Cap RF (175,000) (135,935) (135,935) 642 Water System Cap (175,000) (135,656) (135,656) 790 C.W.R.F. (150,000) (115,999) (115,999) Total Revenues (500,000) (387,589) (387,590) (387,590) 100% (1) (3,578) (1) (1) 3,577 15C014 Storm Condition Assessment CCTV
Page 5 of 70147 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 100% To Be Closed Project re‐opened additional transactions posted.
600 Consultants 605 Professional/Specialized Serv 75,000 610 In‐House Costs 107 2,985 3,092 Draw from CWRF to close project 625 Prime Contract 76,387 140 76,527 Draw from CWRF to close project 626 Prime Contract Roads 627 Prime Contract Storm 628 Prime Contract Water 629 Prime Contract Sewer 635 Other Costs Total Expenses 75,000 79,619 76,494 3,125 79,619 100% 0 641 Wastewater Cap RF 642 Water System Cap 763 Gas Tax Grant 790 C.W.R.F. (75,000) (76,494) (3,125) (79,619) Draw from CWRF to close project Total Revenues (75,000) (76,494) (76,494) (3,125) (79,619) 96% (3,125) 3,125 (3,125) 15C019 Infrastructure Design 999 Capital Status 75% On Schedule to Design Assignement 1 & 3 complete. Hit Milestones Design Assignment 2 90% complete Hespeler Trunk Sanitary Sewer Complete 600 Consultants 950,000 720,901 720,901 605 Professional/Specialized Serv 50,000 30,000 30,000 610 In‐House Costs 10,000 10,000 630 Land Acquisit'n 30,000 30,000 635 Other Costs 30,000 30,000 Total Expenses 1,000,000 703,678 820,901 820,901 86% 117,223 641 Wastewater Cap RF (350,000) (247,454) (247,454) 642 Water System Cap (350,000) (277,875) (277,875) 790 C.W.R.F. (300,000) (295,573) (295,573) Total Revenues (1,000,000) (820,902) (820,902) (820,902) 100% 0 (117,224) (1) (1) 117,223 15C025 Reg Prj 1560 Franklin Blvd (Main‐Clyde)(Bishop‐Pinebush) 999 Capital Status 100% To Be Closed Roundabout at Savage, Clyde and Main has been constructed. Asphalt paving complete. 610 In‐House Costs 20,000 20,000 1,492 21,492 Transfer remaining funds to 16C023 A/00066‐40 631 Regional Charge 1,220,000 2,635,222 (6,934) 2,628,288 Forecast change to reflect actual cost 635 Other Costs 10,000 10,000 (9,845) 155 Forecast change to reflect actual cost Total Expenses 1,250,000 2,649,935 2,665,222 (15,287) 2,649,935 100% (0) 641 Wastewater Cap RF (300,000) (809,305) (809,305) 642 Water System Cap (450,000) (1,292,009) (1,292,009) 658 D.C.‐Roadways (500,000) (500,000) (500,000)
Page 6 of 70148 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
790 C.W.R.F. (63,908) 15,287 (48,621) Transfer to 16C023 A/00066‐40 via CWRF Total Revenues (1,250,000) (2,665,222) (2,665,222) 15,287 (2,649,935) 101% 15,287 (15,287) 15,287 15C031 Back to River 2988 Water St Parking Lot 2 Construction 999 Capital Status 98% Completed/In All surface works completed Maintenance 600 Consultants 605 Professional/Specialized Serv 10,409 10,409 610 In‐House Costs 1,413 1,413 625 Prime Contract 1,775,000 1,789,493 1,789,493 635 Other Costs 1,742 1,742 Total Expenses 1,775,000 1,600,272 1,803,057 1,803,057 89% 202,785 765 Other Subsidies 790 C.W.R.F. (28,058) (28,058) 799 Debenture (1,775,000) (1,775,000) (1,775,000) Total Revenues (1,775,000) (1,803,058) (1,803,058) (1,803,058) 100% 0 (202,786) (1) (1) 202,785 15C032 B2R 3071 Hespeler St Scape (Queen‐Adam‐Guelph‐Tannery) 999 Capital Status 90% Delayed Queen Street, Guelph Ave and Tannery Street are complete including surface asphalt. 600 Consultants 335,585 335,585 605 Professional/Specialized Serv 20,000 20,000 610 In‐House Costs 50,000 50,000 625 Prime Contract 4,591,600 626 Prime Contract Roads 3,974,071 3,974,071 627 Prime Contract Storm 400,795 400,795 628 Prime Contract Water 660,269 660,269 629 Prime Contract Sewer 738,985 738,985 630 Land Acquisit'n 60,000 60,000 631 Regional Charge 632 Cont. To Other 635 Other Costs 315,000 315,000 Total Expenses 4,591,600 5,434,140 6,554,705 6,554,705 83% 1,120,565 641 Wastewater Cap RF (600,000) (804,155) (804,155) 642 Water System Cap (318,497) (318,497) 763 Gas Tax Grant (800,000) (800,000) 765 Other Subsidies 772 Contr Fm Others 773 Contr Fm Region 790 C.W.R.F. (1,341,600) (1,982,053) (1,982,053) 799 Debenture (2,650,000) (2,650,000) (2,650,000) Total Revenues (4,591,600) (6,595,750) (6,554,705) (6,554,705) 101% 41,045 (1,161,610) 1,161,610 15C038 Rd Recons 2072 Valley Dr & Maple St
Page 7 of 70149 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 90% Completed/In All work completed except for some sod Maintenance replacements
600 Consultants 11,700 31,000 (638) 30,362 Forecast change to reflect final cost 605 Professional/Specialized Serv 11,700 18,200 (4,926) 13,274 Project complete return excess funds back to reserve 610 In‐House Costs 58,800 29,000 30,799 59,799 Project complete return excess funds back to reserve 625 Prime Contract 626 Prime Contract Roads 232,300 376,984 (53,364) 323,620 Project complete return excess funds back to reserve 627 Prime Contract Storm 232,300 559,748 (251) 559,497 Project complete return excess funds back to reserve 628 Prime Contract Water 371,800 464,440 (4,513) 459,927 Project complete return excess funds back to reserve 629 Prime Contract Sewer 255,600 399,759 (4,633) 395,126 Project complete return excess funds back to reserve 635 Other Costs 800 6,000 16,937 22,937 Project complete return excess funds back to reserve Total Expenses 1,175,000 1,864,741 1,885,131 (20,589) 1,864,542 100% (199) 641 Wastewater Cap RF (275,000) (411,309) (411,309) 642 Water System Cap 763 Gas Tax Grant (450,000) (690,000) (55,600) (745,600) Project complete return excess funds back to reserve 790 C.W.R.F. (50,000) (307,832) 199 (307,633) Project complete return excess funds back to reserve 799 Debenture (400,000) (475,990) 75,990 (400,000) Project complete return excess funds back to reserve Total Revenues (1,175,000) (1,809,141) (1,885,131) 20,589 (1,864,542) 97% (55,401) 55,600 (55,600) 15C039 Rd Recons 2543 Montrose St S (Rose‐Hamilton) & Hamilton 999 Capital Status 100% To Be Closed Project re‐opened as additional transaction have been posted. Re‐forecast and close
600 Consultants 9,700 605 Professional/Specialized Serv 9,700 3,958 3,958 610 In‐House Costs 48,800 24,241 624 24,865 to reflect actual final cost. 626 Prime Contract Roads 185,800 175,811 175,811 627 Prime Contract Storm 185,800 186,342 186,342 628 Prime Contract Water 255,600 175,786 175,786 629 Prime Contract Sewer 278,800 285,298 285,298 635 Other Costs 800 535 535 Total Expenses 975,000 852,595 851,971 624 852,595 100% (0) 641 Wastewater Cap RF (300,000) (284,155) (284,155) 642 Water System Cap (275,000) (218,792) (218,792) 790 C.W.R.F. (400,000) (349,024) (624) (349,648) draw from CWRF to close out project Total Revenues (975,000) (851,971) (851,971) (624) (852,595) 100% (624) 624 (624) 15C040 Rd Recons 2547 Hopewell (Severn‐Fairview) Severn Ave (Hopewell‐Grand)
Page 8 of 70150 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 100% To Be Closed All work completed
600 Consultants 22,000 605 Professional/Specialized Serv 22,000 15,000 (4,468) 10,532 Forecast Change to reflect final cost 610 In‐House Costs 110,000 50,000 2,924 52,924 Forecast Change to reflect final cost 625 Prime Contract 626 Prime Contract Roads 581,100 743,315 (6,668) 736,647 Forecast Change to reflect final cost 627 Prime Contract Storm 581,100 313,200 (9,071) 304,129 Forecast Change to reflect final cost 628 Prime Contract Water 557,700 325,481 (9,720) 315,761 Forecast Change to reflect final cost 629 Prime Contract Sewer 325,300 317,300 (9,917) 307,383 Forecast Change to reflect final cost 635 Other Costs 800 15,800 (7,605) 8,195 Forecast Change to reflect final cost Total Expenses 2,200,000 1,735,570 1,780,096 (44,525) 1,735,571 100% 1 641 Wastewater Cap RF (350,000) (327,300) 11,539 (315,761) Return excess funds back to reserve 642 Water System Cap 763 Gas Tax Grant (1,000,000) (948,000) (948,000) 790 C.W.R.F. (250,000) (179,315) 32,987 (146,328) Return excess funds back to reserve 799 Debenture (600,000) (325,481) (325,481) Total Revenues (2,200,000) (2,054,615) (1,780,096) 44,526 (1,735,570) 118% 319,045 (319,045) 1 1 319,046 15C041 Rd Recons 2568 Lowell and McNaughton 999 Capital Status 100% Completed/In Project re‐opened additional transactions Maintenance posted. 600 Consultants 9,100 605 Professional/Specialized Serv 9,100 5,693 5,693 610 In‐House Costs 45,300 28,390 28,390 625 Prime Contract 1,798 1,798 626 Prime Contract Roads 197,400 179,500 179,500 627 Prime Contract Storm 197,400 115,291 115,291 628 Prime Contract Water 278,700 221,703 221,703 629 Prime Contract Sewer 167,200 169,490 169,490 635 Other Costs 800 2,394 2,394 Total Expenses 905,000 724,259 724,259 724,259 100% 0 641 Wastewater Cap RF (180,000) (184,944) (184,944) 642 Water System Cap 790 C.W.R.F. (425,000) (284,702) (284,702) 799 Debenture (300,000) (254,612) (254,612) Total Revenues (905,000) (769,646) (724,258) (724,258) 106% 45,388 (45,387) 1 1 45,388 15C043 Rd Recons 2602 Bergey St (Adam to Edward) 999 Capital Status 100% To Be Closed Project re‐opened as additional transaction have been posted. Re‐ forecasted to close 600 Consultants 10,500 605 Professional/Specialized Serv 10,500 6,452 6,452 610 In‐House Costs 52,500 33,632 33,632
Page 9 of 70151 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
625 Prime Contract 175 175 626 Prime Contract Roads 232,300 187,360 (6,682) 180,678 Forecast change to reflect final cost 627 Prime Contract Storm 232,300 179,704 179,704 628 Prime Contract Water 325,300 249,544 249,544 629 Prime Contract Sewer 185,800 203,927 203,927 635 Other Costs 800 9,241 9,241 Total Expenses 1,050,000 863,353 870,035 (6,682) 863,353 100% 0 641 Wastewater Cap RF (200,000) (208,636) (208,636) 642 Water System Cap 763 Gas Tax Grant (450,000) (367,064) (367,064) 790 C.W.R.F. (50,000) (84,854) 6,682 (78,172) return funding back to reserve 799 Debenture (350,000) (209,481) (209,481) Total Revenues (1,050,000) (1,010,554) (870,035) 6,682 (863,353) 117% 147,201 (147,201) 147,201 15C045 Rd Recons 2625 Glen Morris and Selkirk 999 Capital Status 100% To Be Closed Project re‐opened as additional transaction have been posted. Completed
600 Consultants 26,400 605 Professional/Specialized Serv 26,400 9,953 (170) 9,783 Forecast change to reflect actual final cost
610 In‐House Costs 132,000 66,045 (3,000) 63,045 Forecast change to reflect actual final cost
625 Prime Contract 626 Prime Contract Roads 622,900 128,027 128,027 Forecast change to reflect actual final cost
627 Prime Contract Storm 622,900 318,847 318,847 Forecast change to reflect actual final cost
628 Prime Contract Water 650,800 254,475 254,475 629 Prime Contract Sewer 557,800 407,792 (6,000) 401,792 Forecast change to reflect actual final cost
630 Land Acquisit'n 241 241 635 Other Costs 800 30,558 45,789 76,347 Forecast change to reflect actual final cost
Total Expenses 2,640,000 1,252,726 1,215,938 36,619 1,252,557 100% (169) 641 Wastewater Cap RF (600,000) (407,792) (407,792) 642 Water System Cap 763 Gas Tax Grant (1,000,000) (446,874) (446,874) 772 Contr Fm Others (241) (241) 790 C.W.R.F. (340,000) (67,328) (67,328) 799 Debenture (700,000) (293,703) (36,618) (330,321) draw additional funds from the reserve Total Revenues (2,640,000) (1,621,994) (1,215,938) (36,618) (1,252,556) 129% 369,438 (369,268) 1 1 369,269 15C046 Rd Recons 2647 Davidson St & McKenzie St 999 Capital Status 100% Completed/In Project re‐opened additional transactions Maintenance posted. 600 Consultants 12,500
Page 10 of 70152 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
605 Professional/Specialized Serv 12,500 7,982 7,982 610 In‐House Costs 62,500 44,542 44,542 625 Prime Contract 225 225 626 Prime Contract Roads 255,600 253,859 253,859 627 Prime Contract Storm 255,600 150,944 150,944 628 Prime Contract Water 418,200 300,028 300,028 629 Prime Contract Sewer 232,300 210,506 210,506 630 Land Acquisit'n 2,544 2,544 635 Other Costs 800 7,158 7,158 Total Expenses 1,250,000 977,788 977,788 977,788 100% 0 641 Wastewater Cap RF (250,000) (212,232) (212,232) 642 Water System Cap 790 C.W.R.F. (550,000) (383,538) (383,538) 799 Debenture (450,000) (382,018) (382,018) Total Revenues (1,250,000) (1,045,770) (977,788) (977,788) 107% 67,982 (67,982) 67,982 15C047 Rd Recons 2657 Pollock Ave (Lincoln Ave ‐ Lowell St N) 999 Capital Status 100% Completed/In Project re‐opened additional transactions Maintenance posted. 600 Consultants 9,100 605 Professional/Specialized Serv 9,100 3,279 3,279 610 In‐House Costs 45,800 15,679 15,679 625 Prime Contract 952 952 626 Prime Contract Roads 185,800 146,769 146,769 627 Prime Contract Storm 185,800 84,576 84,576 628 Prime Contract Water 255,600 200,821 200,821 629 Prime Contract Sewer 223,000 112,461 112,461 635 Other Costs 800 2,495 2,495 Total Expenses 915,000 567,032 567,032 567,032 100% 0 641 Wastewater Cap RF (240,000) (123,861) (123,861) 642 Water System Cap 790 C.W.R.F. (400,000) (225,542) (225,542) 799 Debenture (275,000) (217,628) (217,628) Total Revenues (915,000) (624,403) (567,031) (567,031) 110% 57,372 (57,371) 1 1 57,372 15C050 Rd Recons 3173 Walker & Flynn Ave 999 Capital Status 100% To Be Closed Previously closed project with transactions
600 Consultants 10,000 605 Professional/Specialized Serv 10,000 8,253 8,253 610 In‐House Costs 70,000 25,382 25,382 625 Prime Contract 626 Prime Contract Roads 430,000 201,014 997 202,011 Forecast change to reflect final cost 627 Prime Contract Storm 325,000 174,957 174,957
Page 11 of 70153 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
628 Prime Contract Water 515,000 256,333 256,333 629 Prime Contract Sewer 280,000 229,735 229,735 630 Land Acquisit'n 5,519 5,519 635 Other Costs 10,000 4,361 150 4,511 Forecast change to reflect final cost Total Expenses 1,650,000 906,701 905,554 1,147 906,701 100% 0 641 Wastewater Cap RF (300,000) (249,735) (249,735) 642 Water System Cap (250,000) 763 Gas Tax Grant (400,000) (375,971) (375,971) 790 C.W.R.F. (400,000) (23,635) (23,635) 799 Debenture (300,000) (256,213) (1,147) (257,360) Draw additional funds from reserve to close out project Total Revenues (1,650,000) (949,341) (905,554) (1,147) (906,701) 105% 42,640 (42,640) 42,640 15C052 Water Main Recons 3094 Elizabeth‐Gerrard‐Avondale‐Scott Rd 999 Capital Status 100% To Be Closed All w/m replacement, surface restoration and asphalt paving is complete.
600 Consultants 16,000 605 Professional/Specialized Serv 16,000 16,000 (13,947) 2,053 Forecast change to reflect final cost 610 In‐House Costs 80,000 60,000 (18,516) 41,484 Forecast change to reflect final cost 625 Prime Contract 871 871 Forecast change to reflect final cost 626 Prime Contract Roads 185,800 271,466 (2,830) 268,636 Forecast change to reflect final cost 627 Prime Contract Storm 185,800 628 Prime Contract Water 1,115,800 1,460,644 (8,197) 1,452,447 Forecast change to reflect final cost 635 Other Costs 600 16,000 (1,389) 14,611 Forecast change to reflect final cost Total Expenses 1,600,000 1,780,102 1,824,110 (44,008) 1,780,102 100% (0) 642 Water System Cap (335,161) (335,161) 790 C.W.R.F. (400,000) (288,949) 44,008 (244,941) Project complete under budget, return excess funds back to reserve 799 Debenture (1,200,000) (1,200,000) (1,200,000) Total Revenues (1,600,000) (1,824,110) (1,824,110) 44,008 (1,780,102) 102% 44,008 (44,008) 44,008 16C002 BRIDGE & CULVERT RENEWAL ‐ 3066 (DV10095 MIDDLE BLOC 999 Capital Status 100% To Be Closed Concrete Box Culvert installed Sept. 7. Surface asphalt restored Sept. 21.
600 Consultants 40,000 45,591 (9,296) 36,295 Forecast change to reflect final cost 605 Professional/Specialized Serv 1,475 1,475 610 In‐House Costs 20,000 4,868 (4,108) 760 Forecast change to reflect final cost 612 Furniture 4,499 4,499 Forecast change to reflect final cost 625 Prime Contract 265,000 273,066 (7,279) 265,787 Forecast change to reflect final cost 635 Other Costs 35,000 (34,776) 224 Forecast change to reflect final cost Total Expenses 325,000 309,041 360,000 (50,960) 309,040 100% (1) 790 C.W.R.F. (325,000) (360,000) 50,959 (309,041) Project complete under budget, return excess funds back to reserve Total Revenues (325,000) (360,000) (360,000) 50,959 (309,041) 116% 50,959 (50,959) (1) (1) 50,958
Page 12 of 70154 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
16C008 Land Acquisition 999 Capital Status 100% To Be Closed Project re‐opened as additional transaction have been posted.
605 Professional/Specialized Serv 12,920 (7,808) 5,112 Forecast change to reflect final cost 630 Land Acquisit'n 500,000 2,287,080 2,287,080 Total Expenses 500,000 2,292,192 2,300,000 (7,808) 2,292,192 100% (0) 641 Wastewater Cap RF (17,500) 642 Water System Cap (17,500) 667 D.C.‐Wks/Equip (450,000) (2,070,000) 7,027 (2,062,973) Project complete under budget return excess funds back to original reserve 790 C.W.R.F. (15,000) (230,000) 781 (229,219) Project complete under budget return excess funds back to original reserve Total Revenues (500,000) (2,300,000) (2,300,000) 7,808 (2,292,192) 100% 7,808 (7,808) 7,808 16C017 INFRASTRUCTURE DESIGN 999 Capital Status 60% On Schedule to Four (4) 2018 Design Assignments have Hit Milestones been awarded. Currently in 60%‐90% Design Stage 600 Consultants 743,000 743,000 605 Professional/Specialized Serv 750,000 610 In‐House Costs 2,000 2,000 635 Other Costs 5,000 5,000 Total Expenses 750,000 558,709 750,000 750,000 74% 191,291 641 Wastewater Cap RF (262,500) (262,500) (262,500) 642 Water System Cap (262,500) (262,500) (262,500) 790 C.W.R.F. (225,000) (225,000) (225,000) Total Revenues (750,000) (750,000) (750,000) (750,000) 100% 0 (191,291) 191,291 16C019 LANEWAY REHABILITATION /RECONSTRUCTION 999 Capital Status 100% Completed/In Completed Maintenance 605 Professional/Specialized Serv 610 In‐House Costs 625 Prime Contract 150,000 150,000 150,000 635 Other Costs Total Expenses 150,000 137,772 150,000 150,000 92% 12,228 790 C.W.R.F. (150,000) (150,000) (150,000) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (12,228) 12,228 16C023 REGIONAL PROJECT ‐ 1618 FRANKLIN BLVD (YEAR 2) 999 Capital Status 100% Completed/In construction of Pinebush, Sheldon and Maintenance Bishop roundabouts
610 In‐House Costs 35,000 35,000 35,000 631 Regional Charge 1,600,000 1,600,000 1,600,000 635 Other Costs 15,000 15,000 15,287 30,287 Funds transferred from 15C025 A/00043.‐ 40
Page 13 of 70155 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Expenses 1,650,000 624,675 1,650,000 15,287 1,665,287 38% 1,040,612 641 Wastewater Cap RF (325,000) (325,000) (325,000) 642 Water System Cap (700,000) (700,000) (700,000) 658 D.C.‐Roadways (625,000) (625,000) (625,000) 790 C.W.R.F. (15,287) (15,287) Transferred from 15C025 A/00043‐40 via CWRF Total Revenues (1,650,000) (1,650,000) (1,650,000) (15,287) (1,665,287) 99% (15,287) (1,025,325) 1,025,325 16C029 Parking Lot Renewal ‐ 3221 Dickson St ‐ Mill St Lot 999 Capital Status 100% To Be Closed work completed
600 Consultants 5,000 5,000 (8,387) (3,387) Forecast change tor reflect actual cost 605 Professional/Specialized Serv 5,000 5,000 5,000 610 In‐House Costs 15,000 15,000 (12,473) 2,527 Forecast change to reflect actual cost 625 Prime Contract 224,000 224,000 (75,553) 148,447 Forecast change tor reflect actual cost 635 Other Costs 1,000 1,000 (984) 16 Forecast change tor reflect actual cost Total Expenses 250,000 152,603 250,000 (97,397) 152,603 100% 0 790 C.W.R.F. (250,000) (250,000) 97,397 (152,603) $33,375.32 to be transferred to 16C057 A/00081‐20, $11661.77 to be transferred to 13C008 A/00019‐40 and $1568.88 to be transferred to 14C032 A/00031‐30. Remaining funds to be returned to original funding source Total Revenues (250,000) (250,000) (250,000) 97,397 (152,603) 164% 97,397 (97,397) 97,397 16C030 Reg Prj 1538 Cedar St (Obsourn St ‐ Cambridge Bdy) 999 Capital Status 95% Completed/In completed/in maintenance Maintenance 610 In‐House Costs 15,000 15,000 15,000 631 Regional Charge 920,000 920,000 920,000 635 Other Costs 15,000 15,000 15,000 Total Expenses 950,000 917,844 950,000 950,000 97% 32,156 641 Wastewater Cap RF (270,000) (270,000) (270,000) 642 Water System Cap (340,000) (340,000) (340,000) 772 Contr Fm Others 790 C.W.R.F. (340,000) (340,000) (340,000) Total Revenues (950,000) (995,157) (950,000) (950,000) 105% 45,157 (77,313) 77,313 16C032 Reg Prj / Back to River 1555 Fountain St ‐ King St 999 Capital Status 80% On Schedule to King Street, Shantz Hill Road and Fountain Hit Milestones Street S have been completed and re‐ opened to traffic. Fountain Street North between King Street and Jacob Street has been completed. Work continues over the winter on the tributary arch on King Street, with lane restrictions.
600 Consultants 30,000 30,000 30,000
Page 14 of 70156 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
605 Professional/Specialized Serv 15,000 15,000 15,000 610 In‐House Costs 15,000 15,000 15,000 631 Regional Charge 1,390,000 1,390,000 1,390,000 Total Expenses 1,450,000 139,229 1,450,000 1,450,000 10% 1,310,771 641 Wastewater Cap RF (250,000) (250,000) (250,000) 642 Water System Cap (200,000) (200,000) (200,000) 765 Other Subsidies 790 C.W.R.F. (250,000) (250,000) (250,000) 799 Debenture (750,000) (750,000) (750,000) Total Revenues (1,450,000) (1,450,000) (1,450,000) (1,450,000) 100% 0 (1,310,771) 1,310,771 16C037 Rd Recons 2659 Huron St ‐ Myrtle Ave 999 Capital Status 100% Completed/In All work completed Maintenance 605 Professional/Specialized Serv 15,000 8,450 8,450 610 In‐House Costs 45,000 30,000 30,000 626 Prime Contract Roads 120,000 148,814 148,814 627 Prime Contract Storm 165,000 183,303 183,303 628 Prime Contract Water 310,000 255,576 255,576 629 Prime Contract Sewer 255,000 275,472 275,472 635 Other Costs 10,000 6,550 6,550 Total Expenses 920,000 853,196 908,165 908,165 94% 54,969 641 Wastewater Cap RF (275,000) (289,919) (289,919) 642 Water System Cap (335,000) (268,902) (268,902) 658 D.C.‐Roadways 763 Gas Tax Grant 790 C.W.R.F. (310,000) (349,344) (349,344) Total Revenues (920,000) (908,165) (908,165) (908,165) 100% 0 (54,969) 54,969 16C039 Rd Recons 2675 Gordon ‐ Tait ‐ Culham 999 Capital Status 100% Completed/In All work completed Maintenance 605 Professional/Specialized Serv 15,000 7,460 7,460 610 In‐House Costs 70,000 69,947 69,947 625 Prime Contract 626 Prime Contract Roads 180,000 235,027 235,027 627 Prime Contract Storm 475,000 511,428 511,428 628 Prime Contract Water 390,000 372,895 372,895 629 Prime Contract Sewer 360,000 364,622 364,622 631 Regional Charge 635 Other Costs 15,000 7,540 7,540 Total Expenses 1,505,000 1,520,241 1,568,919 1,568,919 97% 48,678 641 Wastewater Cap RF (385,000) (386,459) (386,459) 642 Water System Cap (420,000) (394,639) (394,639) 763 Gas Tax Grant (655,000) (655,000) (655,000) 790 C.W.R.F. (45,000) (132,821) (132,821)
Page 15 of 70157 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (1,505,000) (1,568,919) (1,568,919) (1,568,919) 100% 0 (48,678) 48,678 16C040 Rd Recons 2700 Johnston Ave ‐ Shamrock St ‐ Sunnyhill 999 Capital Status 98% Completed/In All work is complete. Maintenance 600 Consultants 605 Professional/Specialized Serv 15,000 14,000 14,000 610 In‐House Costs 40,000 36,930 36,930 626 Prime Contract Roads 195,000 142,837 142,837 627 Prime Contract Storm 115,000 132,850 132,850 628 Prime Contract Water 255,000 251,595 251,595 629 Prime Contract Sewer 190,000 170,341 170,341 635 Other Costs 10,000 16,000 16,000 Total Expenses 820,000 691,329 764,553 764,553 90% 73,224 641 Wastewater Cap RF (200,000) (186,683) (186,683) 642 Water System Cap (280,000) (275,733) (275,733) 790 C.W.R.F. (340,000) (302,137) (302,137) 799 Debenture Total Revenues (820,000) (764,553) (764,553) (764,553) 100% 0 (73,224) 73,224 16C041 Rd Recons 2712 Rife Ave (Bella St ‐ Cooper St) 999 Capital Status 100% Completed/In All work is complete. Maintenance 605 Professional/Specialized Serv 10,000 8,500 8,500 610 In‐House Costs 40,000 36,000 36,000 626 Prime Contract Roads 170,000 126,609 126,609 627 Prime Contract Storm 140,000 145,102 145,102 628 Prime Contract Water 215,000 215,787 215,787 629 Prime Contract Sewer 190,000 186,477 186,477 635 Other Costs 5,000 5,000 5,000 Total Expenses 770,000 607,978 723,475 723,475 84% 115,497 641 Wastewater Cap RF (205,000) (200,172) (200,172) 642 Water System Cap (235,000) (231,636) (231,636) 790 C.W.R.F. (330,000) (291,667) (291,667) 799 Debenture Total Revenues (770,000) (723,475) (723,475) (723,475) 100% 0 (115,497) 115,497 16C042 Rd Recons 2981 Queenston Rd (Church ‐ Argyle St) ‐ Rose St 999 Capital Status 100% Completed/In All work completed Maintenance 605 Professional/Specialized Serv 25,000 7,360 7,360 610 In‐House Costs 55,000 30,000 30,000 626 Prime Contract Roads 250,000 225,208 225,208 627 Prime Contract Storm 280,000 343,897 343,897 628 Prime Contract Water 320,000 384,062 384,062 629 Prime Contract Sewer 275,000 358,067 358,067
Page 16 of 70158 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
635 Other Costs 15,000 14,140 14,140 Total Expenses 1,220,000 1,286,128 1,362,734 1,362,734 94% 76,606 641 Wastewater Cap RF (300,000) (372,130) (372,130) 642 Water System Cap (350,000) (399,146) (399,146) 763 Gas Tax Grant (530,000) (530,000) (530,000) 790 C.W.R.F. (40,000) (61,458) (61,458) Total Revenues (1,220,000) (1,362,734) (1,362,734) (1,362,734) 100% 0 (76,606) 76,606 16C044 Rd Recons 3137 Elgin St (Gore to North of Wilson) 999 Capital Status 100% To Be Closed All works completed
605 Professional/Specialized Serv 15,000 3,785 4,087 7,872 Forecast change to reflect final cost 610 In‐House Costs 80,000 30,000 (11,225) 18,775 Forecast change to reflect final cost 626 Prime Contract Roads 185,000 210,907 (8,006) 202,901 Forecast change to reflect final cost 627 Prime Contract Storm 210,000 177,808 2,035 179,843 Forecast change to reflect final cost 628 Prime Contract Water 420,000 426,714 3,052 429,766 Forecast change to reflect final cost 629 Prime Contract Sewer 325,000 365,610 (44,774) 320,836 Forecast change to reflect final cost 635 Other Costs 15,000 23,215 (18,404) 4,811 Forecast change to reflect final cost Total Expenses 1,250,000 1,164,803 1,238,039 (73,235) 1,164,804 100% 1 641 Wastewater Cap RF (350,000) (379,540) 28,669 (350,871) Project Complete return excess funds back to reserve 642 Water System Cap (250,000) (228,537) 17,572 (210,965) Project Complete return excess funds back to reserve 763 Gas Tax Grant (395,000) (401,961) 19,217 (382,744) Project Complete return excess funds back to reserve 773 Contr Fm Region (200,000) (214,436) 7,779 (206,657) Forecast change to reflect final amount invoiced to region 790 C.W.R.F. (55,000) (13,565) (13,565) Total Revenues (1,250,000) (1,230,260) (1,238,039) 73,237 (1,164,802) 106% 65,458 (65,457) 2 2 65,459 16C046 Rd Recons 3161 Whitley St 999 Capital Status 100% To Be Closed All works completed
605 Professional/Specialized Serv 20,000 7,060 (4,276) 2,784 Forecast change to reflect final cost 610 In‐House Costs 60,000 30,000 (13,119) 16,881 Forecast change to reflect final cost 626 Prime Contract Roads 250,000 158,384 (263) 158,121 Forecast change to reflect final cost 627 Prime Contract Storm 335,000 316,994 (4,946) 312,048 Forecast change to reflect final cost 628 Prime Contract Water 330,000 352,291 (7,183) 345,108 Forecast change to reflect final cost 629 Prime Contract Sewer 250,000 214,656 (15,266) 199,390 Forecast change to reflect final cost 630 Land Acquisit'n 10,000 13,250 13,250 635 Other Costs 20,000 75,440 (39,170) 36,270 Forecast change to reflect final cost Total Expenses 1,275,000 1,083,853 1,168,075 (84,223) 1,083,852 100% (1) 641 Wastewater Cap RF (275,000) (225,467) (225,467) 642 Water System Cap (360,000) (370,036) 2,543 (367,493) Project Complete return excess funds back to reserve
Page 17 of 70159 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
763 Gas Tax Grant (585,000) (551,848) 81,679 (470,169) Project Complete return excess funds back to reserve 790 C.W.R.F. (55,000) (20,724) (20,724) Total Revenues (1,275,000) (1,168,075) (1,168,075) 84,222 (1,083,853) 108% 84,222 (84,222) (1) (1) 84,221 16C047 Rd Recons 3169 Crombie St (John St‐ Grand Ave S) 999 Capital Status 99% Completed/In All works completed except some Maintenance landscaping deficiencies 605 Professional/Specialized Serv 15,000 3,795 3,795 610 In‐House Costs 55,000 52,362 52,362 626 Prime Contract Roads 155,000 165,899 165,899 627 Prime Contract Storm 220,000 219,156 219,156 628 Prime Contract Water 370,000 396,906 396,906 629 Prime Contract Sewer 305,000 292,520 292,520 635 Other Costs 15,000 11,205 11,205 Total Expenses 1,135,000 994,772 1,141,843 1,141,843 87% 147,071 641 Wastewater Cap RF (330,000) (313,038) (313,038) 642 Water System Cap (405,000) (420,683) (420,683) 763 Gas Tax Grant (375,000) (375,000) (375,000) 790 C.W.R.F. (25,000) (33,122) (33,122) Total Revenues (1,135,000) (1,141,843) (1,141,843) (1,141,843) 100% 0 (147,071) 147,071 16C054 Back to River Core Area Transportation Study 999 Capital Status 50% In Progress ‐ Staff report 17‐126 (CD), Moving Milestones Cambridge ‐ Transportation Master Plan Changed Update, and consultatnt presentation delivered at November 28 General Committee meeting. 600 Consultants 407,084 407,084 625 Prime Contract 100,000 635 Other Costs Total Expenses 100,000 174,419 407,084 407,084 43% 232,665 773 Contr Fm Region (75,000) (75,000) 790 C.W.R.F. (332,084) (332,084) 799 Debenture (100,000) Total Revenues (100,000) (332,084) (407,084) (407,084) 82% (75,000) (157,665) 157,665 16C055 RAILWAY SAFETY ASSESSMENT 999 Capital Status 100% To Be Closed Safety Audits and Information Sharing with rail authorities
600 Consultants 96,000 96,000 (52,191) 43,809 Forecast change to reflect actual cost 610 In‐House Costs 15,000 15,000 (15,000) Forecast change to reflect actual cost 635 Other Costs 9,000 9,000 (9,000) Forecast change to reflect actual cost Total Expenses 120,000 42,486 120,000 (76,191) 43,809 97% 1,323 790 C.W.R.F. (120,000) (120,000) 76,191 (43,809) $50,000 to be transferred to project 16C057 A/00081‐20. Remaining funds to be returned to original funding source
Page 18 of 70160 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (120,000) (120,000) (120,000) 76,191 (43,809) 274% 76,191 (77,514) 77,514 16C056 RD RECONS 3320 WALKER & FLYNN AVE ‐ PHASE 2 999 Capital Status 100% To Be Closed Sousa Concrete has installed new sanitary sewer, storm sewer and watermain on Walker Street and Flynn Avenue including services. Concrete curb and gutter, sidewalk and base asphalt completed as well. Surface asphalt has been paved.
605 Professional/Specialized Serv 10,000 10,000 (4,149) 5,851 Forecast change to reflect actual cost 610 In‐House Costs 45,000 45,000 (19,882) 25,118 Forecast change to reflect actual cost 626 Prime Contract Roads 205,000 223,541 (30,570) 192,971 Forecast change to reflect actual cost 627 Prime Contract Storm 125,000 78,306 (37,390) 40,916 Forecast change to reflect actual cost 628 Prime Contract Water 350,000 343,573 (32,983) 310,590 Forecast change to reflect actual cost 629 Prime Contract Sewer 305,000 285,428 (39,658) 245,770 Forecast change to reflect actual cost 635 Other Costs 10,000 10,000 (7,436) 2,564 Forecast change to reflect actual cost Total Expenses 1,050,000 821,940 995,848 (172,068) 823,780 100% 1,840 641 Wastewater Cap RF (325,000) (305,359) 45,389 (259,970) Project Complete return excess funds back to reserve 642 Water System Cap (375,000) (367,564) 55,475 (312,089) Project Complete return excess funds back to reserve 763 Gas Tax Grant (330,000) (305,090) 71,203 (233,887) Project Complete return excess funds back to reserve 790 C.W.R.F. (20,000) (17,835) (17,835) Total Revenues (1,050,000) (995,848) (995,848) 172,067 (823,781) 121% 172,067 (173,908) (1) (1) 173,907 16C057 Beverly St EA (Dundas St to Samuelson St) 999 Capital Status 15% On Schedule to RFP issued and awaiting award in January Hit Milestones 2018.
600 Consultants 150,000 150,000 83,375 233,375 $33,375.32 to be transferred from 16C029 A/00067‐40 and $50,000 to be transferred from 16C055 A/00079‐50. As per approved Tender report T2017‐58 625 Prime Contract Total Expenses 150,000 150,000 83,375 233,375 233,375 790 C.W.R.F. (150,000) (150,000) (83,375) (233,375) $33,375.32 to be transferred from 16C029 A/00067‐40 and $50,000 to be transferred from 16C055 A/00079‐50. As per approved Tender report T2017‐58 Total Revenues (150,000) (150,000) (150,000) (83,375) (233,375) 64% (83,375) (150,000) 150,000 16C059 Rd Recons 2613 Sheffield Street 999 Capital Status 95% Completed/In All work is complete except top asphalt to Maintenance be done in 2018. As‐built drawings have been completed. 600 Consultants 20,000 120,000 120,000 605 Professional/Specialized Serv 25,000 5,000 5,000 610 In‐House Costs 110,000 12,000 12,000
Page 19 of 70161 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
625 Prime Contract 626 Prime Contract Roads 470,000 417,612 417,612 627 Prime Contract Storm 720,000 690,695 690,695 628 Prime Contract Water 640,000 733,315 733,315 629 Prime Contract Sewer 565,000 507,905 507,905 630 Land Acquisit'n 110,000 112,280 112,280 635 Other Costs 100,000 71,923 71,923 Total Expenses 2,760,000 2,564,818 2,670,730 2,670,730 96% 105,912 641 Wastewater Cap RF (605,000) (507,905) (507,905) 642 Water System Cap (195,000) (293,968) (293,968) 763 Gas Tax Grant (1,210,000) (1,108,307) (1,108,307) 773 Contr Fm Region (500,000) (435,347) (435,347) 790 C.W.R.F. (250,000) (325,203) (325,203) Total Revenues (2,760,000) (2,656,406) (2,670,730) (2,670,730) 99% (14,324) (91,588) 91,588 16C060 LED Street Lighting Installation 999 Capital Status 60% On Schedule to Phase 1, conversion of all Cobrahead Hit Milestones streetlights 600 Consultants 625 Prime Contract 3,400,000 3,400,000 3,400,000 Total Expenses 3,400,000 1,659,960 3,400,000 3,400,000 1,740,040 790 C.W.R.F. 799 Debenture (3,400,000) (3,400,000) (3,400,000) Total Revenues (3,400,000) (3,400,000) (3,400,000) (3,400,000) 100% 0 (1,740,040) 1,740,040 16C100 Groff Mill Creek Remedial Works 999 Capital Status 95% Completed/In Final Restoration work Completed. Maintenance 600 Consultants 93,000 32,357 32,357 625 Prime Contract 28,500 28,500 Total Expenses 93,000 51,265 60,857 60,857 84% 9,592 790 C.W.R.F. (93,000) (57,286) (57,286) Total Revenues (93,000) (57,286) (57,286) (57,286) 100% 0 (6,021) 3,571 3,571 9,592 16C200 SWM‐Condition Assessments and Mtce Program Developement 999 Capital Status 90% On Schedule to Draft final report has been submitted. Hit Milestones 600 Consultants 150,000 150,000 Total Expenses 61,397 150,000 150,000 41% 88,603 763 Gas Tax Grant (150,000) (150,000) Total Revenues (150,000) (150,000) (150,000) 61,397 (61,397) 16C300 Waterside Ave Storm Outfall Failure Repair
Page 20 of 70162 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 35% In Progress ‐ Golder Associates completed a 3rd Party Milestones review. Completed discussions with legal Changed department regarding liability. Letter sent to WSP stating our position that they have responsibility in the failure. Completed an RFP process but no proposals received. Associated Engineering then provided a proposal and City accepted it. AE has submitted design brief and 90% drawings for review. City commented on 90% submission. AE provided tender ready drawings and form of tender. Posting the tender was delayed.
600 Consultants 185,000 185,000 Total Expenses 105,624 185,000 185,000 57% 79,376 790 C.W.R.F. (185,000) (185,000) Total Revenues (185,000) (185,000) (185,000) 100% 0 (79,376) 79,376 17C002 BRIDGE & CULVERT REN 3067 (DV10157 ROGERS DR) 999 Capital Status 100% On Schedule to All pre‐cast concrete structure has been Hit Milestones installed and backfilled. Concrete curb and gutter has been placed. Asphalt pavement and restorations complete. Project has reached substantial completion. 600 Consultants 60,000 60,000 60,000 605 Professional/Specialized Serv 5,000 5,000 5,000 610 In‐House Costs 5,000 5,000 5,000 625 Prime Contract 285,000 325,688 325,688 626 Prime Contract Roads 635 Other Costs 20,000 20,000 20,000 Total Expenses 375,000 366,038 415,688 415,688 88% 49,650 641 Wastewater Cap RF 642 Water System Cap 658 D.C.‐Roadways 763 Gas Tax Grant (300,000) (340,688) (340,688) 790 C.W.R.F. (75,000) (75,000) (75,000) Total Revenues (375,000) (415,688) (415,688) (415,688) 100% 0 (49,650) 49,650 17C016 INFRASTRUCTURE DESIGN 999 Capital Status In Progress ‐ Consultant has ben retained for Main Milestones Street Streetscaping design. Remaining Changed RFP's will be issued in fall/winter of 2017 to retain consultants for the next round of design assignments. 600 Consultants 605 Professional/Specialized Serv 500,000 500,000 500,000 610 In‐House Costs
Page 21 of 70163 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
635 Other Costs Total Expenses 500,000 123,524 500,000 500,000 25% 376,476 641 Wastewater Cap RF (175,000) (175,000) (175,000) 642 Water System Cap (175,000) (175,000) (175,000) 790 C.W.R.F. (150,000) (150,000) (150,000) Total Revenues (500,000) (500,000) (500,000) (500,000) 100% 0 (376,476) 376,476 17C023 REGIONAL PROJECT ‐ 1618 FRANKLIN BLVD PH3 999 Capital Status 50% On Schedule to Tree removal and utility are work Hit Milestones underway on Year 2 North. Year 2 South Champlain Blvd roundabout completed. Watermain installation at Dundas Street complete. 600 Consultants 1,220,000 1,220,000 1,220,000 610 In‐House Costs 50,000 50,000 50,000 631 Regional Charge 635 Other Costs Total Expenses 1,270,000 6,626 1,270,000 1,270,000 1,263,374 642 Water System Cap (770,000) (770,000) (770,000) 657 D.C.‐Watermains 658 D.C.‐Roadways (500,000) (500,000) (500,000) 790 C.W.R.F. Total Revenues (1,270,000) (1,270,000) (1,270,000) (1,270,000) 100% 0 (1,263,374) 1,263,374 17C028 PARKING LOT RENEWAL – 3404 DICKSON STREET LOT 999 Capital Status In Progress ‐ Scope Change ‐ Mill Street Lot to be Milestones reconstructed as per recommendations of Changed Staff report 17‐124(CD), Core Areas Parking, approved by Council on November 14, 2017 600 Consultants 605 Professional/Specialized Serv 610 In‐House Costs 10,000 10,000 10,000 625 Prime Contract 85,000 85,000 85,000 635 Other Costs 5,000 5,000 5,000 Total Expenses 100,000 100,000 100,000 100,000 790 C.W.R.F. (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (100,000) 100,000 17C043 Black Bridge Road, Design of Bridge and Road 999 Capital Status Delayed MOECC Part II Order Request review is complete. Requests were denied. Detailed Design can now proceed. 600 Consultants 1,300,000 1,300,000 1,300,000 Total Expenses 1,300,000 1,300,000 1,300,000 1,300,000 657 D.C.‐Watermains 658 D.C.‐Roadways (881,400) (881,400) (881,400)
Page 22 of 70164 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
790 C.W.R.F. (418,600) (418,600) (418,600) Total Revenues (1,300,000) (1,300,000) (1,300,000) (1,300,000) 100% 0 (1,300,000) 1,300,000 17C048 Reg Prj 1604 St Andrews St (Grand Ave ‐ Cambridge Bdy) 999 Capital Status 40% On Schedule to Phase 1a construction has been Hit Milestones completed for this construction season, and the road is to reopen to traffic for the winter 610 In‐House Costs 631 Regional Charge 775,000 775,000 775,000 635 Other Costs Total Expenses 775,000 7,626 775,000 775,000 1% 767,374 641 Wastewater Cap RF (100,000) (100,000) (100,000) 642 Water System Cap (350,000) (350,000) (350,000) 790 C.W.R.F. (325,000) (325,000) (325,000) Total Revenues (775,000) (775,000) (775,000) (775,000) 100% 0 (767,374) 767,374 17C049 Rd Recons 3062 Wellington St (Dickson – Main) 999 Capital Status 95% Completed/In Construction complete.Surface asphalt in Maintenance 2018. 600 Consultants 70,000 70,000 605 Professional/Specialized Serv 10,000 10,000 10,000 610 In‐House Costs 40,000 4,000 4,000 626 Prime Contract Roads 100,000 282,668 282,668 627 Prime Contract Storm 160,000 146,956 146,956 628 Prime Contract Water 230,000 171,597 171,597 629 Prime Contract Sewer 205,000 130,415 130,415 630 Land Acquisit'n 635 Other Costs 10,000 10,000 10,000 Total Expenses 755,000 691,197 825,636 825,636 84% 134,439 641 Wastewater Cap RF (220,000) (147,171) (147,171) 642 Water System Cap (245,000) (193,643) (193,643) 763 Gas Tax Grant (200,000) (391,778) (391,778) 772 Contr Fm Others (2,469) (2,469) 773 Contr Fm Region (574) (574) 790 C.W.R.F. (90,000) (90,000) (90,000) Total Revenues (755,000) (822,592) (825,635) (825,635) 100% (3,043) (131,395) 1 1 131,396 17C050 Sound Wall Feasibility Studies 999 Capital Status 50% On Schedule to Noise monitoring program complete. Hit Milestones Topographic Survey Complete. 600 Consultants 75,000 75,000 75,000 610 In‐House Costs 625 Prime Contract Total Expenses 75,000 14,956 75,000 75,000 60,044 790 C.W.R.F. (75,000) (75,000) (75,000)
Page 23 of 70165 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (75,000) (75,000) (75,000) (75,000) 100% 0 (60,044) 60,044 17C051 Rd Recons 2669 Beverly Rd (Wellington to Kerr St) 999 Capital Status 100% On Schedule to Watermain and services have been Hit Milestones replaced from Wellington to Kerr. Concrete curb and gutter, asphalt paving and general restorations. 605 Professional/Specialized Serv 10,000 10,000 10,000 610 In‐House Costs 15,000 15,000 15,000 626 Prime Contract Roads 628 Prime Contract Water 270,000 332,452 332,452 635 Other Costs 5,000 5,000 5,000 Total Expenses 300,000 301,184 362,452 362,452 83% 61,268 642 Water System Cap (300,000) (362,452) (362,452) 763 Gas Tax Grant 790 C.W.R.F. Total Revenues (300,000) (362,452) (362,452) (362,452) 100% 0 (61,268) 61,268 17C052 RD RECONS 2703 JARDINE ST, ADAM ST, EDWARD ST 999 Capital Status 100% Completed/In Maintenance
600 Consultants 15,000 15,000 605 Professional/Specialized Serv 15,000 15,000 15,000 610 In‐House Costs 95,000 95,000 (30,000) 65,000 Forecast change to reflect expected final cost 625 Prime Contract 626 Prime Contract Roads 250,000 194,404 15,000 209,404 Forecast change to reflect expected final cost 627 Prime Contract Storm 305,000 283,517 (25,000) 258,517 Forecast change to reflect expected final cost 628 Prime Contract Water 445,000 358,655 (75,000) 283,655 Forecast change to reflect expected final cost 629 Prime Contract Sewer 390,000 305,227 10,000 315,227 Forecast change to reflect expected final cost 635 Other Costs 35,000 50,000 (15,000) 35,000 Forecast change to reflect expected final cost Total Expenses 1,535,000 999,754 1,316,803 (120,000) 1,196,803 84% 197,049 641 Wastewater Cap RF (430,000) (352,008) (352,008) 642 Water System Cap (495,000) (413,625) 75,000 (338,625) Return excess funds back to reserve 657 D.C.‐Watermains 658 D.C.‐Roadways 763 Gas Tax Grant (550,000) (501,170) 33,249 (467,921) Return excess funds back to reserve 772 Contr Fm Others 790 C.W.R.F. (60,000) (50,000) 11,751 (38,249) Return excess funds back to reserve 799 Debenture Total Revenues (1,535,000) (1,322,433) (1,316,803) 120,000 (1,196,803) 110% 125,630 (322,679) 322,679
Page 24 of 70166 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
17C054 RD RECONS 2609 WEAVER‐WOODSDALE‐BETCHEL‐EDWARD‐SHEPHERD 999 Capital Status 90% On Schedule to Phase 1, Bechtel and Shepherd is Hit Milestones complete except top asphalt to be done in 2018. Phase 2, Weaver, Woodsdale, Edward, is complete except sod and top asphalt to be done in 2018. 605 Professional/Specialized Serv 20,000 20,000 (5,000) 15,000 Forecast change to reflect expected final cost 610 In‐House Costs 100,000 100,000 (20,000) 80,000 Forecast change to reflect expected final cost 626 Prime Contract Roads 520,000 357,427 357,427 627 Prime Contract Storm 810,000 624,155 (30,000) 594,155 Forecast change to reflect expected final cost 628 Prime Contract Water 815,000 617,524 (45,000) 572,524 Forecast change to reflect expected final cost 629 Prime Contract Sewer 700,000 503,910 (55,000) 448,910 Forecast change to reflect expected final cost 635 Other Costs 30,000 30,000 3,580 33,580 Forecast change to reflect expected final cost Total Expenses 2,995,000 1,680,239 2,253,016 (151,420) 2,101,596 80% 421,357 641 Wastewater Cap RF (735,000) (539,852) 55,000 (484,852) Return excess funds back to reserve 642 Water System Cap (860,000) (661,570) 45,000 (616,570) Return excess funds back to reserve 763 Gas Tax Grant (1,300,000) (981,583) 30,000 (951,583) Return excess funds back to reserve 790 C.W.R.F. (100,000) (70,012) 21,420 (48,592) Return excess funds back to reserve Total Revenues (2,995,000) (2,253,017) (2,253,017) 151,420 (2,101,597) 107% 151,420 (572,778) (1) (1) 572,777 17C055 RD RECONS 2598 HUNGERFORD RD & LEWIS RD 999 Capital Status 95% On Schedule to Work is complete to base asphalt. Hit Milestones
605 Professional/Specialized Serv 5,000 5,000 5,000 610 In‐House Costs 110,000 110,000 (50,000) 60,000 Forecast change to reflect expected final cost 626 Prime Contract Roads 250,000 255,451 (10,000) 245,451 Forecast change to reflect expected final cost 627 Prime Contract Storm 430,000 323,326 (10,000) 313,326 Forecast change to reflect expected final cost 628 Prime Contract Water 490,000 476,237 (40,000) 436,237 Forecast change to reflect expected final cost 629 Prime Contract Sewer 475,000 336,801 (15,000) 321,801 Forecast change to reflect expected final cost 635 Other Costs 20,000 20,000 111 20,111 Forecast change to reflect expected final cost Total Expenses 1,780,000 1,208,698 1,526,815 (124,889) 1,401,926 86% 193,228 641 Wastewater Cap RF (515,000) (369,469) 26,869 (342,600) Return excess funds back to reserve 642 Water System Cap (530,000) (522,430) 57,997 (464,433) Return excess funds back to reserve 763 Gas Tax Grant (650,000) (578,777) 20,000 (558,777) Return excess funds back to reserve 790 C.W.R.F. (85,000) (56,139) 20,023 (36,116) Return excess funds back to reserve Total Revenues (1,780,000) (1,526,815) (1,526,815) 124,889 (1,401,926) 109% 124,889 (318,117) 318,117
Page 25 of 70167 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
17C056 Active Transportation – 3202 Conestoga Blvd Trail 999 Capital Status 90% Completed/In The trail surface is complete and is now Maintenance paved from Dunbar Rd to Pinebush Rd. 600 Consultants 30,000 30,000 30,000 605 Professional/Specialized Serv 610 In‐House Costs 625 Prime Contract 942,000 942,000 942,000 635 Other Costs 28,000 28,000 28,000 Total Expenses 1,000,000 529,722 1,000,000 1,000,000 53% 470,278 761 Provincial Grt (325,000) (325,000) (325,000) 773 Contr Fm Region (225,000) (225,000) (225,000) 790 C.W.R.F. (450,000) (450,000) (450,000) Total Revenues (1,000,000) (675,000) (1,000,000) (1,000,000) 68% (325,000) (145,278) 145,278 17C100 Berkley Road Reconstruction 999 Capital Status On Schedule to Hit Milestones 605 Professional/Specialized Serv 5,000 5,000 610 In‐House Costs 40,000 40,000 625 Prime Contract 2,312,645 2,312,645 635 Other Costs 15,000 15,000 Total Expenses 1,830,953 2,372,645 2,372,645 77% 541,692 760 Federal Grants (1,060,000) (1,060,000) 761 Provincial Grt (530,000) (530,000) 790 C.W.R.F. (782,645) (782,645) Total Revenues ‐782,645 (2,372,645) (2,372,645) (1,590,000) 1,048,308 (1,048,308) 17C200 Selkirk Street Reconstruction 999 Capital Status On Schedule to Hit Milestones 605 Professional/Specialized Serv 4,000 4,000 610 In‐House Costs 20,000 20,000 625 Prime Contract 736,267 736,267 635 Other Costs 5,000 5,000 Total Expenses 509,663 765,267 765,267 67% 255,604 641 Wastewater Cap RF (92,634) (92,634) 642 Water System Cap (92,634) (92,634) 760 Federal Grants (290,000) (290,000) 761 Provincial Grt (145,000) (145,000) 790 C.W.R.F. (145,000) (145,000) Total Revenues ‐330,268 (765,268) (765,268) (435,000) 179,395 (1) (1) (179,396) 17C300 SWM Facility Rehabilitation 999 Capital Status On Schedule to Hit Milestones Total Expenses 43,105 ‐43,105
Page 26 of 70168 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues ‐268,000 268,000 ‐224,895 224,895 05E003 Hespeler Capital Projects 999 Capital Status 1% Delayed Outstanding property acquisition matter
600 Consultants 17,000 17,000 17,000 605 Professional/Specialized Serv 35,000 40,000 40,000 625 Prime Contract 111,500 203,576 203,576 630 Land Acquisit'n 487,000 149,084 149,084 635 Other Costs 5,500 5,500 5,500 Total Expenses 656,000 190,747 415,160 415,160 46% 224,413 787 Hesp Projects Res Fund (656,000) (415,160) (415,160) Total Revenues (656,000) (415,160) (415,160) (415,160) 100% 0 (224,413) 224,413 12E003 Zoning By‐Law Update 999 Capital Status 65% In Progress ‐ Project underway. Anticipated completion Milestones end of 2017 Changed 605 Professional/Specialized Serv 69,000 197,199 197,199 635 Other Costs 20,000 25,000 25,000 Total Expenses 89,000 177,212 222,199 222,199 80% 44,987 676 D.C. ‐ Studies (22,000) (22,000) (22,000) 770 Cont fr Rev (114,100) (114,100) 773 Contr Fm Region (11,556) (11,556) 790 C.W.R.F. (67,000) (96,325) (96,325) Total Revenues (89,000) (232,426) (243,981) (243,981) 95% (11,555) (55,214) (21,782) (21,782) 33,432 14E002 Core Area Improvements 999 Capital Status 80% On Schedule to Funds that implement core areas Hit Milestones revitalization strategies are used for Hespeler Streetscaping Project. 600 Consultants 51,000 51,000 51,000 605 Professional/Specialized Serv 51,000 51,000 51,000 625 Prime Contract 197,000 213,761 213,761 635 Other Costs 51,000 51,000 51,000 Total Expenses 350,000 232,363 366,761 366,761 63% 134,398 790 C.W.R.F. (350,000) (366,761) (366,761) Total Revenues (350,000) (366,761) (366,761) (366,761) 100% 0 (134,398) 134,398 14E004 Core Area Signage 999 Capital Status 70% On Schedule to Parking lot Identification signs, Hespeler Hit Milestones and Preston Vehicle Destination signs, Galt, Hespeler and Preston Parking Directional signs complete. 600 Consultants 605 Professional/Specialized Serv 2,000 625 Prime Contract 71,000 106,817 106,817
Page 27 of 70169 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
635 Other Costs 3,000 3,362 3,362 Total Expenses 76,000 12,045 110,179 110,179 11% 98,134 790 C.W.R.F. (76,000) (110,180) (110,180) Total Revenues (76,000) (110,180) (110,180) (110,180) 100% 0 (98,135) (1) (1) 98,134 14E005 Community Nodes/Reurban Corr Study 999 Capital Status 25% Completed/In Project to be closed and funds to be Maintenance transferred to 15E003. Project to be completed in conjunction with 15E003 600 Consultants 150,000 113,822 113,822 Total Expenses 150,000 113,822 113,822 113,822 100% 0 773 Contr Fm Region (150,000) (113,822) (113,822) Total Revenues (150,000) (113,822) (113,822) (113,822) 113,822 (113,822) 15E003 Assessing Infilling & Intensification Proposals 999 Capital Status 62% On Schedule to Stakeholders meeting for the 3 core areas Hit Milestones held on June 26, 2017. Draft Secondary Plans for Main and Dundas Street; Hespeler Road Corridor and Coronation Boulevard/Dundas Street North have been prepared by consultants and are with staff for review. Consultants will begin to draft the Secondary Plans for the 3 core areas.
600 Consultants 150,000 181,178 181,178 Total Expenses 150,000 124,206 181,178 181,178 69% 56,972 773 Contr Fm Region (150,000) (181,178) (181,178) Total Revenues (150,000) (181,178) (181,178) (181,178) 124,206 (124,206) 15E004 Implementation Comprehensive Commercial Study 999 Capital Status 100% Completed/In Project re‐opened additional transactions Maintenance posted. 600 Consultants 50,000 38,444 38,444 Total Expenses 50,000 38,444 38,444 38,444 100% 0 676 D.C. ‐ Studies 773 Contr Fm Region (50,000) (38,444) (38,444) 790 C.W.R.F. Total Revenues (50,000) ‐38,152 (38,444) (38,444) 99% (292) 292 (292) 15E200 Groff Mill Creek Two‐Zone Study 999 Capital Status 100% Completed/In Final invoice received and paid. Region has Maintenance been invoiced per Transit Supportive Strategy 600 Consultants 80,000 80,000 (25,482) 54,518 This project should be closed. We invoiced the Region last year for the funds and there will be no more activity in this account. Total Expenses 80,000 54,518 80,000 (25,482) 54,518 100% 0 773 Contr Fm Region (80,000) (80,000) 25,482 (54,518)
Page 28 of 70170 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (80,000) ‐53,575 (80,000) 25,482 (54,518) 98% (943) 943 (943) 16E003 Urban Design Guidelines Preparation 999 Capital Status Delayed Not started
600 Consultants 50,000 50,000 50,000 Total Expenses 50,000 50,000 50,000 50,000 790 C.W.R.F. (50,000) (50,000) (50,000) Total Revenues (50,000) (50,000) (50,000) (50,000) 100% 0 (50,000) 50,000 15D001 Historic Post Office Renovations 999 Capital Status 80% On Schedule to General contractor is CSL from Cambridge. Hit Milestones They started with construction in November 2015. Up to date they completed demolition, south wall rock anchors and footings, foundations at south elevator pit, scaffolding on the east facade, III floor reinforcement. The City submitted an application for a grant to Parks Canada. Line "C" steel beam installation completed. Micropiles completed, level 100 slab on deck completed, tower roof completed. Foundation completed along west sied to GL‐E. Tower masonry including repointing completed. East and north slate roof completed. Site services completed, foundations 200 level completed. East facade restoration completed, except the gable. Slab on the level 000 in the historical building poured. Masonry scaffold installed at south and west facades with tarping. South end concrete completed. East gable completed, chimney restoration completed. North‐ east foundation completed. Steel installation on the first floor completed. West gable completed. Site services completed. South facade completed. Attic firespraying complete. This project was awarded with a grant of $832,000 from Parks Canada. Level 100 floor is poured and covered with plywood for protection. Stair S2 is installed. Clock and bell restoration completed. on July 25th, 600 Consultants 219,000 1,127,466 150,000 1,277,466 Forecast change between line items 625 Prime Contract 9,800,000 11,816,699 1,110,000 12,926,699 Forecast change between line items 635 Other Costs 600,000 1,473,872 (1,260,000) 213,872 Forecast change between line items Total Expenses 10,619,000 10,890,989 14,418,037 14,418,037 76% 3,527,048 760 Federal Grants (832,035) (832,035) 799 Debenture (10,619,000) (13,586,002) (13,586,002)
Page 29 of 70171 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (10,619,000) ‐14,418,037 (14,418,037) (14,418,037) 100% 0 (3,527,048) 3,527,048 15D100 Corporate Strategic Plan 999 Capital Status 85% On Schedule to The Strategic Plan was approved by Hit Milestones Council on January 19, 2016. The framework for the yearly Business Plan and Annual Reports has been established. Software to track and measure progress has been implemented internally.
600 Consultants 70,000 70,000 70,000 625 Prime Contract 635 Other Costs 80,000 80,000 80,000 Total Expenses 150,000 151,756 150,000 150,000 101% (1,756) 790 C.W.R.F. (150,000) (150,000) (150,000) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 1,756 (1,756) 17D003 Galt Core Security Cameras 999 Capital Status 50% In Progress ‐ Server for system has been delivered Milestones today (Dec 5, 2017). Regional permission Changed has been given for remaining cameras 605 Professional/Specialized Serv 15,000 15,000 15,000 610 In‐House Costs 625 Prime Contract 175,000 175,000 175,000 635 Other Costs 10,000 10,000 10,000 Total Expenses 200,000 128,473 200,000 200,000 64% 71,527 790 C.W.R.F. (200,000) (200,000) (200,000) Total Revenues (200,000) (200,000) (200,000) (200,000) 100% 0 (71,527) 71,527 17D004 Digital Mapping and Lighting ‐ Galt Core 999 Capital Status 25% In Progress ‐ Draft Contract and costings submitted to Milestones Westbury. Contracts are currently being Changed reviewed by Legal Services 605 Professional/Specialized Serv 100,000 100,000 100,000 625 Prime Contract 650,000 900,000 900,000 Total Expenses 750,000 1,550 1,000,000 1,000,000 998,451 643 Ind. Operations (750,000) (1,000,000) (1,000,000) 799 Debenture Total Revenues (750,000) (1,000,000) (1,000,000) (1,000,000) 100% 0 (998,451) 998,451 14F001 Computer Equipment 999 Capital Status 100% Completed/In Helpdesk software configuration now Maintenance complete. 625 Prime Contract 1,050,000 1,307,684 1,307,684 Total Expenses 1,050,000 1,506,778 1,307,684 1,307,684 115% (199,094) 790 C.W.R.F. (1,050,000) (1,307,684) (1,307,684) Total Revenues (1,050,000) (1,307,684) (1,307,684) (1,307,684) 100% 0 199,094 (199,094)
Page 30 of 70172 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
15F002 Corporate Renovations 999 Capital Status 98% On Schedule to Contractor has been selected. Design Hit Milestones phase is complete. Temporary moves done. Waiting for permit. 625 Prime Contract 270,000 120,000 120,000 Total Expenses 270,000 22,597 120,000 120,000 19% 97,403 790 C.W.R.F. (270,000) (120,000) (120,000) Total Revenues (270,000) (120,000) (120,000) (120,000) 100% 0 (97,403) 97,403 15F004 New Financial System 999 Capital Status 100% In Progress ‐ Finance, HR, Payroll rolled out corporately Milestones in Oct/Nov 2017 Changed 600 Consultants 610 In‐House Costs 615 Infrastructure Inventory 625 Prime Contract 6,500,000 6,500,000 635 Other Costs Total Expenses 8,167,046 6,500,000 6,500,000 126% (1,667,046) 799 Debenture (6,500,000) (6,500,000) Total Revenues (7,400,000) (6,500,000) (6,500,000) 114% 900,000 767,046 (767,046) 15F006 Storage Systems Life Cycling 999 Capital Status 100% Completed/In Awaiting and scheduling implementation Maintenance of full fix from manufacturer for an issue that caused poor performance of the solution in very particular instances. This should be scheduled before the end of Nov. All migrations of the remaining data will be scheduled after the implementation of the fixes. 625 Prime Contract 150,000 171,310 171,310 Total Expenses 150,000 171,298 171,310 171,310 100% 12 790 C.W.R.F. (150,000) (171,310) (171,310) Total Revenues (150,000) (171,310) (171,310) (171,310) 100% 0 (12) 12 15F015 Expand Use of Maximo to CSD & Cap Projects 999 Capital Status 35% In Progress ‐ Consolidation of Maximo sites to a single Milestones CAM site is nearing the end of Changed development. Maximo interfaces and development include CSD elements 625 Prime Contract 180,000 180,000 180,000 Total Expenses 180,000 176,495 180,000 180,000 98% 3,505 641 Wastewater Cap RF (10,000) (10,000) (10,000) 642 Water System Cap (10,000) (10,000) (10,000) 771 Contr fm Water 774 Contr fm Sewer 790 C.W.R.F. (160,000) (160,000) (160,000)
Page 31 of 70173 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (180,000) (180,000) (180,000) (180,000) 100% 0 (3,505) 3,505 16F001 General Technology Enhancements 999 Capital Status 100% Completed/In Project re‐opened. Software/OS upgrades Maintenance complete. All Web applications completed. 625 Prime Contract 225,000 203,220 203,220 Total Expenses 225,000 209,325 203,220 203,220 103% (6,105) 790 C.W.R.F. (225,000) (203,220) (203,220) Total Revenues (225,000) (203,220) (203,220) (203,220) 100% 0 6,105 (6,105) 16F004 Expansion of AVL Systems for CSD and PLN Vehicles 999 Capital Status 100% To Be Closed Project re‐opened. Units are installed by Fleet Technicians as vehicles come in for service
625 Prime Contract 66,000 64,967 (5,827) 59,140 635 Other Costs 6,062 6,062 Draw $234.96 from respective reserve to close project Total Expenses 66,000 65,202 64,967 235 65,202 100% 0 790 C.W.R.F. (66,000) (64,967) (235) (65,202) Project complete drawing additional $234.86 from CWRF Total Revenues (66,000) (64,967) (64,967) (235) (65,202) 100% (235) 235 (235) 16F011 Council Chambers Production Booth 999 Capital Status 60% On Schedule to Overflow room requirements will be Hit Milestones satisfied by the live video streaming. PO for equipment and labour has been issued to Applied Electronics. Installation and testing.
Purchased ‐ vMix solution. ‐ 4 cameras
Cable and power infrstructure completed 4 Cameras mounted
Tested successfully
Live: May 16, 2017 ‐ trained Michael DilLullo how to start and stop a stream 625 Prime Contract 50,000 50,000 50,000 Total Expenses 50,000 30,186 50,000 50,000 60% 19,814 790 C.W.R.F. (50,000) (50,000) (50,000) Total Revenues (50,000) (50,000) (50,000) (50,000) 100% 0 (19,814) 19,814 16F016 CLASS Migration
Page 32 of 70174 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 100% Completed/In Project work completed Maintenance
625 Prime Contract 60,000 60,000 2,000 62,000 Increase represents additional pinpad costs not included in original contract. Total Expenses 60,000 68,710 60,000 2,000 62,000 111% (6,710) 790 C.W.R.F. (60,000) (60,000) (2,000) (62,000) Drawing additional $2,000 from CWRF. Total Revenues (60,000) (60,000) (60,000) (2,000) (62,000) 97% (2,000) 8,710 (8,710) 16F019 Electronic Content Management 999 Capital Status On Schedule to The vendor was selected and approved by Hit Milestones Council. 625 Prime Contract 150,000 250,000 250,000 Total Expenses 150,000 166,967 250,000 250,000 67% 83,033 790 C.W.R.F. (150,000) (250,000) (250,000) Total Revenues (150,000) (250,000) (250,000) (250,000) 100% 0 (83,033) 83,033 16F020 Implementation of Tech Strategic Plan Year 2 999 Capital Status 90% In Progress ‐ ServiceDesk enhancements complete. Milestones Application Server environment expanded Changed to support new initiatives. 625 Prime Contract 680,000 635,234 635,234 Total Expenses 680,000 578,492 635,234 635,234 91% 56,742 790 C.W.R.F. (680,000) (635,234) (635,234) Total Revenues (680,000) (635,234) (635,234) (635,234) 100% 0 (56,742) 56,742 16F025 EOC Setup
Page 33 of 70175 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 90% Completed/In Installation of conduit Maintenance WREPnet fibre relocate Internal infrastructure for WREPnet fibre relocate Ordered 12 new Bell lines Purchased GPS clocks, CPU Bell completed installation of 12 new analog lines Cable infrastructure for datra and analog lines completed Purchased 3 x 80" LED sreens GPS clockes mounted
Room has been completed. 1 x 80" screen on back order 2 x 80" screens to be wall mounted Test analog phone lines Retreive 9 x red phones from Station 1 Order 3 x red phones Lisa Inacio: Cancel 10 analog EOC lines @ Station 1 when testing complete
Purchased 5 x laptops, carts, keyboards, mice and crash carts 625 Prime Contract 60,000 60,000 60,000 Total Expenses 60,000 52,885 60,000 60,000 88% 7,115 790 C.W.R.F. (60,000) (60,000) (60,000) Total Revenues (60,000) (60,000) (60,000) (60,000) 100% 0 (7,115) 7,115 16F041 Rep. Equip. ‐ Tandem Axle Spreader Plow (D&I) 999 Capital Status 90% On Schedule to RFP awarded Hit Milestones 625 Prime Contract 222,600 222,600 222,600 Total Expenses 222,600 222,600 222,600 222,600 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (222,600) (222,600) (222,600) Total Revenues (222,600) (222,600) (222,600) (222,600) 100% 0 (222,600) 222,600 16F042 Rep. Equip. ‐ Tandem Axle Spreader Plow (D&I) 999 Capital Status 90% On Schedule to RFP awarded Hit Milestones 625 Prime Contract 211,800 211,800 211,800 Total Expenses 211,800 211,800 211,800 211,800 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (211,800) (211,800) (211,800) Total Revenues (211,800) (211,800) (211,800) (211,800) 100% 0 (211,800) 211,800 16F043 Rep. Equip. ‐ Tandem Axle Spreader Plow (D&I) 999 Capital Status 90% On Schedule to RFP awarded Hit Milestones
Page 34 of 70176 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
625 Prime Contract 211,800 211,800 211,800 Total Expenses 211,800 211,800 211,800 211,800 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (211,800) (211,800) (211,800) Total Revenues (211,800) (211,800) (211,800) (211,800) 100% 0 (211,800) 211,800 16F046 Rep. Equip. ‐ 2006 Trackless Articulating Tractor Model #Mt5T (CSD) 999 Capital Status 100% To Be Closed Project re‐opened. Equipment delivered and in service.
625 Prime Contract 171,100 172,924 (172,924) 635 Other Costs 173,043 173,043 Draw $118.88 from equipment reserve to close project Total Expenses 171,100 173,043 172,924 119 173,043 100% 0 683 Equipment Res ‐ CSD (171,100) (172,924) (119) (173,043) Project complete drawing $118.88 from Equipment Reserve. Total Revenues (171,100) (172,924) (172,924) (119) (173,043) 100% (119) 119 (119) 16F052 Reorg relocation 999 Capital Status 97% Completed/In RFPs were completed. Exesway Maintenance Construction Ltd is awarded contractor. They applied for a building permit. The building permit achieved. The contractor started with construction. The system furniture done. Construction 99% done. On September 30th move was done on time. Customer service area completed. Substantial completion achieved on May 9th, 2017 and published on May 26th, 2017. Construction is done. Deficiencies done. Additional glass wall installed. 610 In‐House Costs 407 407 612 Furniture 5,000 5,000 Forecast change between line items 625 Prime Contract 850,000 849,593 (35,000) 814,593 Forecast change between line items 635 Other Costs 30,000 30,000 Forecast change between line items Total Expenses 850,000 606,594 850,000 850,000 71% 243,406 790 C.W.R.F. (850,000) (850,000) (850,000) Total Revenues (850,000) (850,000) (850,000) (850,000) 100% 0 (243,406) 243,406 16F100 Fleet System Implementation 999 Capital Status 90% In Progress ‐ Corporate fleet is live, with all mechanics Milestones reporting work completed in Maximo and Changed PMs configured and running. Fire apparatus and major equipment has been uploaded. 600 Consultants 5,000 5,000 610 In‐House Costs 8,000 8,000 625 Prime Contract 107,000 107,000
Page 35 of 70177 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
635 Other Costs 10,000 10,000 Total Expenses 112,001 130,000 130,000 86% 17,999 790 C.W.R.F. (130,000) (130,000) Total Revenues (130,000) (130,000) (130,000) 100% 0 (17,999) 17,999 17F001 General Technology Enhancements 999 Capital Status 92% On Schedule to Various new software purchases for Hit Milestones business requests. 625 Prime Contract 100,000 100,000 100,000 Total Expenses 100,000 88,911 100,000 100,000 89% 11,089 790 C.W.R.F. (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (11,089) 11,089 17F008 Laptop/Desktop Replacement 4Year Lifecycle 999 Capital Status 5% Approved Reviewed product line with Lenovo for 3 main categories:
L1 ‐ Desktop users L2 ‐ Laptop users L3 ‐ Executive management
Windows 10 test group to be discussed. This test group will become the version or patch test group prior to Corporate push of patches. Some hardware purchased to replace very old or failed hardware 10 x windows 10 licenses purchased for implementation on some key users for preliminary testing
Project on hold. Network and Support staff focused on SAP support. 625 Prime Contract 300,000 300,000 300,000 Total Expenses 300,000 7,354 300,000 300,000 292,646 790 C.W.R.F. (300,000) (300,000) (300,000) Total Revenues (300,000) (300,000) (300,000) (300,000) 100% 0 (292,646) 292,646 17F028 Rep. Equip. ‐ 3/4 ton Crew Cab Service Truck (D&I) 999 Capital Status 25% Approved Requirements identified, specification drafted 625 Prime Contract 120,700 120,700 120,700 Total Expenses 120,700 120,700 120,700 120,700 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (120,700) (120,700) (120,700) Total Revenues (120,700) (120,700) (120,700) (120,700) 100% 0 (120,700) 120,700 17F031 Rep. Equip. ‐ Backhoe/Loader w/Tamper and Breaker (D&I)
Page 36 of 70178 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 50% Approved Specification requirements identified
625 Prime Contract 146,800 146,800 146,800 Total Expenses 146,800 146,800 146,800 146,800 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (146,800) (146,800) (146,800) Total Revenues (146,800) (146,800) (146,800) (146,800) 100% 0 (146,800) 146,800 17F032 Rep. Equip. ‐ Single Axle Spreader/Plow (D&I) 999 Capital Status To Be Cancelled Equipment will not be replaced as a result of fleet optimizaton review. 625 Prime Contract 233,000 233,000 (233,000) Return to Equipment Reserve ‐ PW to fund 3 ‐Roll‐off Total Expenses 233,000 233,000 (233,000) 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (233,000) (233,000) 233,000 Return to Equipment Reserve ‐ PW to fund 3 ‐Roll‐off Total Revenues (233,000) (233,000) (233,000) 233,000 233,000 (233,000) 233,000 17F036 Rep. Equip. ‐ Forestry Pickup W/Chipper (CSD) 999 Capital Status To Be Cancelled Identification of user requirements 625 Prime Contract 142,300 142,300 (142,300) Return to Equipment reserve ‐ CSD Total Expenses 142,300 142,300 (142,300) 683 Equipment Res ‐ CSD (142,300) (142,300) 142,300 Return to Equipment reserve ‐ CSD Total Revenues (142,300) (142,300) (142,300) 142,300 142,300 (142,300) 142,300 17F040 Rep. Equip. ‐ Refuse Packer (D&I) 999 Capital Status 70% Approved RFP posted
625 Prime Contract 129,700 129,700 129,700 Total Expenses 129,700 129,700 129,700 129,700 667 D.C.‐Wks/Equip 678 Equi Res‐Trans (129,700) (129,700) (129,700) Total Revenues (129,700) (129,700) (129,700) (129,700) 100% 0 (129,700) 129,700 17F052 Employee Intranet Developement 999 Capital Status On Schedule to Project kick off. Hit Milestones 600 Consultants 100,000 100,000 100,000 Total Expenses 100,000 100,000 100,000 100,000 790 C.W.R.F. (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (100,000) 100,000 17F053 Asset Life Cycle Planning Tool Expansion
Page 37 of 70179 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 20% In Progress ‐ Based on discussion with supplier and Milestones planning needs the current linear asets Changed model will be expanded with two new asset categories namely stormponds and parking lots. Implementation of Storm Ponf and Parking Lot model is ongoing 600 Consultants 70,000 70,000 70,000 Total Expenses 70,000 70,000 70,000 70,000 641 Wastewater Cap RF 642 Water System Cap 763 Gas Tax Grant (50,000) (50,000) (50,000) 790 C.W.R.F. (20,000) (20,000) (20,000) Total Revenues (70,000) (70,000) (70,000) (70,000) 100% 0 (70,000) 70,000 17F054 AVL System expansion 999 Capital Status 50% On Schedule to Initial order of portable units completed Hit Milestones and installed. Follow up installation list to be developed and 2nd order placed this fall. 605 Professional/Specialized Serv 7,600 7,600 7,600 610 In‐House Costs 2,800 2,800 2,800 625 Prime Contract 43,000 43,000 43,000 635 Other Costs 11,300 11,300 11,300 Total Expenses 64,700 30,432 64,700 64,700 34,268 641 Wastewater Cap RF 642 Water System Cap 763 Gas Tax Grant 790 C.W.R.F. (64,700) (64,700) (64,700) Total Revenues (64,700) (64,700) (64,700) (64,700) 100% 0 (34,268) 34,268 17F056 BOC Barn Floor Remediation 999 Capital Status 25% Approved Scope of work developed
625 Prime Contract 160,000 160,000 160,000 635 Other Costs 25,000 25,000 25,000 Total Expenses 185,000 185,000 185,000 185,000 641 Wastewater Cap RF (55,500) (55,500) (55,500) 642 Water System Cap (55,500) (55,500) (55,500) 790 C.W.R.F. (74,000) (74,000) (74,000) Total Revenues (185,000) (185,000) (185,000) (185,000) 100% 0 (185,000) 185,000 17F057 BOC Drainage Repairs 999 Capital Status 25% Approved Scope of work developed
625 Prime Contract 150,000 150,000 150,000 Total Expenses 150,000 150,000 150,000 150,000 641 Wastewater Cap RF (45,000) (45,000) (45,000)
Page 38 of 70180 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
642 Water System Cap (45,000) (45,000) (45,000) 790 C.W.R.F. (60,000) (60,000) (60,000) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (150,000) 150,000 17F059 Bishop St Operations Center EOC / Training Room Renovation 999 Capital Status 60% Approved Furniture requirements identified
605 Professional/Specialized Serv 625 Prime Contract 50,000 50,000 50,000 635 Other Costs Total Expenses 50,000 50,000 50,000 50,000 641 Wastewater Cap RF (15,000) (15,000) (15,000) 642 Water System Cap (15,000) (15,000) (15,000) 790 C.W.R.F. (20,000) (20,000) (20,000) Total Revenues (50,000) (50,000) (50,000) (50,000) 100% 0 (50,000) 50,000 17F060 Amanda Roadmap Implementation 999 Capital Status 50% On Schedule to Amanda Upgrade accessment complete. Hit Milestones Assessment for all components complete. Amanda upgrade assesment from Unisys is completed and received a quote. Also in contact with CSDC for furhter verification. Some work to start in September. Beside Amanda 7 upgrade, Business License automation is another project that will be starting in September. We had 3 vendor go thru the work process and provided quote for work to start. Will work with clerk department to kick‐off the project.
600 Consultants 150,000 150,000 150,000 625 Prime Contract 50,000 50,000 50,000 635 Other Costs 100,000 100,000 100,000 Total Expenses 300,000 82,588 300,000 300,000 28% 217,412 790 C.W.R.F. (300,000) (300,000) (300,000) Total Revenues (300,000) (300,000) (300,000) (300,000) 100% 0 (217,412) 217,412 17F061 TS Data architecture and Process review 999 Capital Status Delayed This project is on‐hold until resource are freed‐up from SAP and many other priority projects. Tentative initiatation of the project will be July 2017. 625 Prime Contract 200,000 200,000 200,000 Total Expenses 200,000 100,000 200,000 200,000 50% 100,000 790 C.W.R.F. (200,000) (200,000) (200,000) Total Revenues (200,000) (200,000) (200,000) (200,000) 100% 0 (100,000) 100,000
Page 39 of 70181 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
17F062 Maximo System Development 999 Capital Status 25% On Schedule to Money was reallocated to SAP Hit Milestones implementation project. List of work that completed are ‐ Maximo‐SAP interface is completed. Comprehensive error‐handling is also accomodated within both systems. Web services in place to work with mWorkorder and SAP PM. 635 Other Costs 100,000 100,000 100,000 Total Expenses 100,000 138,465 100,000 100,000 138% (38,465) 790 C.W.R.F. (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 38,465 (38,465) 17F063 TS Infrastructure 999 Capital Status 80% In Progress ‐ UPS Server room battery maintenance Milestones Dolsom Room AV Hardware & installation Changed Proofpoint purchase and implrementation
Remaining $30,000.00 reallocated to the SAP project
600 Consultants 625 Prime Contract 140,000 140,000 140,000 Total Expenses 140,000 95,630 140,000 140,000 68% 44,370 790 C.W.R.F. (140,000) (140,000) (140,000) Total Revenues (140,000) (140,000) (140,000) (140,000) 100% 0 (44,370) 44,370 17F064 E‐Government Initiatives 999 Capital Status Completed/In budget was transfered to SAP project Maintenance 625 Prime Contract 105,000 105,000 105,000 Total Expenses 105,000 105,000 105,000 105,000 100% 0 790 C.W.R.F. (105,000) (105,000) (105,000) Total Revenues (105,000) (105,000) (105,000) (105,000) 100% 0 0 0 17F065 Expand Mobile Technology 999 Capital Status Completed/In None Maintenance 625 Prime Contract 75,000 75,000 75,000 Total Expenses 75,000 50,000 75,000 75,000 67% 25,000 763 Gas Tax Grant (50,000) (50,000) (50,000) 790 C.W.R.F. (25,000) (25,000) (25,000) Total Revenues (75,000) (25,000) (75,000) (75,000) 33% (50,000) 25,000 (25,000) 17F066 Network Device Replacement
Page 40 of 70182 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 80% On Schedule to Investigate HP and Cisco products Hit Milestones Cisco devices selected. Purchase of Closet and Core hardware complete. Configuration with vendor review complete. City Hall hardware closets complete Resource priority temporarily shifted to SAP & video surveillence project Jan 11, 2017 ‐ 1of2 core replaced with new modules & configuration. Tested OK. Jan 13, 2017 ‐ 2of2 cores replaced.
625 Prime Contract 275,000 275,000 275,000 Total Expenses 275,000 239,529 275,000 275,000 87% 35,471 790 C.W.R.F. (275,000) (275,000) (275,000) Total Revenues (275,000) (275,000) (275,000) (275,000) 100% 0 (35,471) 35,471 17F068 ServiceCambridge 999 Capital Status 95% On Schedule to Set up and development complete. Hit Milestones 610 In‐House Costs 100,000 100,000 100,000 Total Expenses 100,000 73,786 100,000 100,000 74% 26,214 790 C.W.R.F. (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (26,214) 26,214 17F069 Rep. Equip. ‐ Elgin Road Sweeper (D&I) 999 Capital Status 50% Approved Multiple vendors presenting various products. 625 Prime Contract 291,100 291,100 291,100 Total Expenses 291,100 291,100 291,100 291,100 678 Equi Res‐Trans (291,100) (291,100) (291,100) Total Revenues (291,100) (291,100) (291,100) (291,100) 100% 0 (291,100) 291,100 15F022 Parking Enforcement Handheld System Replacement 999 Capital Status 100% Completed/In Project re‐opened additional transactions Maintenance posted. 625 Prime Contract 75,000 75,000 75,000 635 Other Costs Total Expenses 75,000 60,090 75,000 75,000 80% 14,910 790 C.W.R.F. (75,000) (75,000) (75,000) Total Revenues (75,000) (75,000) (75,000) (75,000) 100% 0 (14,910) 14,910 15G003 Mobile Home Roadway Reconst 197 Maple St 999 Capital Status 100% To Be Closed All work completed.
600 Consultants 5,000
Page 41 of 70183 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
626 Prime Contract Roads 58,000 121,434 (16,872) 104,562 This project is complete return $16,871.57 to the CWRF. 632 Cont. To Other 10,000 Total Expenses 73,000 104,562 121,434 (16,872) 104,562 100% (0) 790 C.W.R.F. (73,000) (121,434) 16,872 (104,562) Project complete returning $16,871.57 to CWRF. Total Revenues (73,000) (121,434) (121,434) 16,872 (104,562) 116% 16,872 (16,872) 16,872 16G100 Land Acquisition ‐ 17 Cambridge St 999 Capital Status Completed/In Acquistion of property completed on Jan 9 Maintenance 605 Professional/Specialized Serv 630 Land Acquisit'n 800,000 800,000 Total Expenses 723,643 800,000 800,000 90% 76,357 790 C.W.R.F. (800,000) (800,000) Total Revenues (800,000) (800,000) (800,000) 100% 0 (76,357) 76,357 17G001 Facilities Condition Assessment 999 Capital Status 75% On Schedule to Most building reviews complete, draft Hit Milestones reports reviewed and commented. 600 Consultants 30,000 30,000 30,000 610 In‐House Costs 2,000 2,000 2,000 625 Prime Contract 105,000 105,000 105,000 635 Other Costs 13,000 13,000 13,000 Total Expenses 150,000 109,319 150,000 150,000 73% 40,681 763 Gas Tax Grant (130,000) (130,000) (130,000) 790 C.W.R.F. (20,000) (20,000) (20,000) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (40,681) 40,681 17G003 Energy Management ‐ Hespeler Arena Relamping 999 Capital Status 100% To Be Closed Lighting installation completed.
600 Consultants 10,000 10,000 (5,930) 4,070 Accoutn adjusted to reflect actuals. 625 Prime Contract 95,000 95,000 7,525 102,525 Accoutn adjusted to reflect actuals. 635 Other Costs 5,000 5,000 (5,000) Accoutn adjusted to reflect actuals. Total Expenses 110,000 106,595 110,000 (3,405) 106,595 100% (0) 786 Energy Conservation Fund (110,000) (110,000) 3,405 (106,595) Project complete returning $3,404.97 to Energy Conservation Fund. Total Revenues (110,000) (110,000) (110,000) 3,405 (106,595) 103% 3,405 (3,405) 3,405 17G004 HERITAGE BDG RENOVATIONS ‐ YOUNG CHAPEL 999 Capital Status 2% Approved Due to the project manager's workload this project is on hold. Quotes for consulting services done. Two quote are obtained. Robyn Heether Architect Inc is a succsessful bidder. 600 Consultants 9,000 9,000 9,000
Page 42 of 70184 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
625 Prime Contract 137,000 137,000 137,000 635 Other Costs 4,000 4,000 4,000 Total Expenses 150,000 150,000 150,000 150,000 647 Facility Maintenance (150,000) (150,000) (150,000) 790 C.W.R.F. Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (150,000) 150,000 17G005 ENERGY MANAGEMENT PLAN ‐ WG JOHNSON 999 Capital Status 25% On Schedule to Walter Fedy pump sequencing portion of Hit Milestones project complete. Engineering Consultant hired ‐ SAB Engineering 600 Consultants 37,000 37,000 37,000 625 Prime Contract 315,000 315,000 315,000 635 Other Costs 18,000 18,000 18,000 Total Expenses 370,000 128,314 370,000 370,000 35% 241,686 647 Facility Maintenance (142,500) (142,500) (142,500) 785 Gas Tax Revenue 790 C.W.R.F. (227,500) (227,500) (227,500) Total Revenues (370,000) (370,000) (370,000) (370,000) 100% 0 (241,686) 241,686 17G006 FIRE HALL MUSEUM 999 Capital Status 10% On Schedule to Specs and drawings Hit Milestones 600 Consultants 25,000 25,000 25,000 605 Professional/Specialized Serv 5,000 5,000 5,000 615 Infrastructure Inventory 625 Prime Contract 217,000 217,000 217,000 635 Other Costs 3,000 3,000 3,000 Total Expenses 250,000 12,801 250,000 250,000 237,199 790 C.W.R.F. (250,000) (250,000) (250,000) Total Revenues (250,000) (250,000) (250,000) (250,000) 100% 0 (237,199) 237,199 17G007 Cambridge Civic Square Signage 999 Capital Status 50% In Progress ‐ Project awarded to Pride Signs of Milestones Cambridge and is within budget. Sign to Changed be installed by the end of January 2018. 600 Consultants 5,000 5,000 5,000 625 Prime Contract 71,500 71,500 (55,000) 16,500 Forecast change between line items 635 Other Costs 900 900 55,000 55,900 Forecast change between line items Total Expenses 77,400 1,735 77,400 77,400 75,665 790 C.W.R.F. (77,400) (77,400) (77,400) Total Revenues (77,400) (77,400) (77,400) (77,400) 100% 0 (75,665) 75,665 15H005 Community Room 999 Capital Status 90% Completed/In Construction will be completed by July Maintenance 2016 and Catholic School Board will invoice the City at that time.
Page 43 of 70185 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
625 Prime Contract 500,000 500,000 500,000 Total Expenses 500,000 87,718 500,000 500,000 18% 412,282 660 D.C.‐ Indoor Recreation (450,000) (450,000) (450,000) 790 C.W.R.F. (50,000) (50,000) (50,000) 797 Committed Capital Works ‐ Fin Total Revenues (500,000) (500,000) (500,000) (500,000) 100% 0 (412,282) 412,282 15H007 Land Acq Confidential 999 Capital Status 5% Delayed Project on Hold
600 Consultants 605 Professional/Specialized Serv 300,000 300,000 300,000 610 In‐House Costs 630 Land Acquisit'n 5,600,000 5,600,000 5,600,000 635 Other Costs 100,000 100,000 100,000 Total Expenses 6,000,000 253,347 6,000,000 6,000,000 4% 5,746,653 660 D.C.‐ Indoor Recreation (5,400,000) (5,400,000) (5,400,000) 663 D.C.‐Parks 669 Parkland Cash in Lieu 772 Contr Fm Others 790 C.W.R.F. (600,000) (600,000) (600,000) 797 Committed Capital Works ‐ Fin Total Revenues (6,000,000) (6,000,000) (6,000,000) (6,000,000) 100% 0 (5,746,653) 5,746,653 15H008 Land Acq Confidential 999 Capital Status 10% Delayed Working with owner, anticipated last time, to secure said lands. 630 Land Acquisit'n 500,000 500,000 500,000 Total Expenses 500,000 500,000 500,000 500,000 663 D.C.‐Parks 669 Parkland Cash in Lieu (500,000) (500,000) (500,000) 790 C.W.R.F. Total Revenues (500,000) (500,000) (500,000) (500,000) 100% 0 (500,000) 500,000 16H007 ARC Accessibility 999 Capital Status 99% Completed/In complete, deficiencies are being Maintenance corrected. building is occupied 600 Consultants 40,000 40,000 625 Prime Contract 470,000 328,000 328,000 Total Expenses 470,000 377,483 368,000 368,000 103% (9,483) 772 Contr Fm Others (235,000) (184,000) (184,000) 790 C.W.R.F. (235,000) (184,000) (184,000) Total Revenues (470,000) (349,464) (368,000) (368,000) 95% (18,536) 28,019 (28,019) 16H009 Community Rm
Page 44 of 70186 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 90% In Progress ‐ Drawings completed and building permit Milestones issued Changed 632 Cont. To Other 300,000 300,000 300,000 Total Expenses 300,000 303,000 300,000 300,000 101% (3,000) 790 C.W.R.F. (300,000) (300,000) (300,000) Total Revenues (300,000) (300,000) (300,000) (300,000) 100% 0 3,000 (3,000) 16H010 Ferguson Cottage Picnic Shelter 999 Capital Status 100% Completed/In Completed May, 2017 Maintenance Conrete pad deficiencies to be corrected.
600 Consultants 15,000 625 Prime Contract 135,000 159,800 159,800 Total Expenses 150,000 159,763 159,800 159,800 100% 37 663 D.C.‐Parks (135,000) (135,000) (135,000) 772 Contr Fm Others (10,000) (10,000) 790 C.W.R.F. (15,000) (14,800) (14,800) Total Revenues (150,000) (159,800) (159,800) (159,800) 100% 0 (37) 37 16H012 Hespeler Arena Rubber Flooring 999 Capital Status 100% To Be Closed Successful Bidder selected Canada 150 grant rquest submitted June 24/16 Grant approved 625 Prime Contract 190,000 156,800 (2,800) 154,000 Project completed under budget Total Expenses 190,000 154,000 156,800 (2,800) 154,000 100% 0 667 D.C.‐Wks/Equip 760 Federal Grants (51,282) (51,282) Canada 150 Grant 763 Gas Tax Grant (189,000) (155,800) 155,800 790 C.W.R.F. (1,000) (1,000) (101,718) (102,718) Changed funding source to CWRF as no longer Gas Tax eligible because of Canada 150 grant. Total Revenues (190,000) (208,082) (156,800) 2,800 (154,000) 135% 54,082 (54,082) 54,082 16H015 Multiplex ‐ Site Prep & Design 999 Capital Status 2% Delayed Draft RFP completed. Project will be delayed as it awaits the out come of Site Selection Committee in the fall of 2017 600 Consultants 5,000,000 5,000,000 5,000,000 625 Prime Contract 2,000,000 2,000,000 2,000,000 Total Expenses 7,000,000 840 7,000,000 7,000,000 6,999,160 660 D.C.‐ Indoor Recreation (6,300,000) (6,300,000) (6,300,000) 790 C.W.R.F. (700,000) (700,000) (700,000) 799 Debenture Total Revenues (7,000,000) (7,000,000) (7,000,000) (7,000,000) 100% 0 (6,999,160) 6,999,160 16H016 Sheffield Equipment Storage Bldg.
Page 45 of 70187 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 70% In Progress ‐ Milling St. building assesment. Fencing of Milestones Sheffield Compund in procees of Changed arrangement. Electrical improvement in workshop for power gate.. 625 Prime Contract 80,000 80,000 80,000 Total Expenses 80,000 5,078 80,000 80,000 6% 74,922 667 D.C.‐Wks/Equip (72,000) (72,000) (72,000) 790 C.W.R.F. (8,000) (8,000) (8,000) Total Revenues (80,000) (80,000) (80,000) (80,000) 100% 0 (74,922) 74,922 17H013 Dolson Roof Patch & Repair 999 Capital Status 80% In Progress ‐ Temporary work completed, awaiting Milestones contractor availability for next steps Changed 600 Consultants 625 Prime Contract 50,000 50,000 50,000 632 Cont. To Other Total Expenses 50,000 6,767 50,000 50,000 43,233 647 Facility Maintenance (50,000) (50,000) (50,000) 790 C.W.R.F. Total Revenues (50,000) (50,000) (50,000) (50,000) 100% 0 (43,233) 43,233 17H014 Langs/Pautler Parking Expansion (Financial Contribution) 999 Capital Status 100% Completed/In Maintenance 635 Other Costs 250,000 250,000 250,000 Total Expenses 250,000 125,000 250,000 250,000 50% 125,000 790 C.W.R.F. (250,000) (250,000) (250,000) Total Revenues (250,000) (250,000) (250,000) (250,000) 100% 0 (125,000) 125,000 15H006 Multiplex Predesign 999 Capital Status 100% Completed/In Project re‐opened as additional Maintenance transaction have been posted. 600 Consultants 140,000 113,296 113,296 625 Prime Contract 22,421 22,421 635 Other Costs 10,000 18,924 18,924 Total Expenses 150,000 155,089 154,641 154,641 100% (448) 660 D.C.‐ Indoor Recreation (135,000) (135,000) (135,000) 790 C.W.R.F. (15,000) (19,641) (19,641) 797 Committed Capital Works ‐ Fin Total Revenues (150,000) (154,641) (154,641) (154,641) 100% 0 448 (448) 13K001 Neighbourhood Park Dev
Page 46 of 70188 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 85% In Progress ‐ Parkette in Sawmill Subdivision developed Milestones in 2013. Changed Sunvest parkette on Gouda Place to be done spring of 2018 Sawmill Subdivision receiving basketball practice pad and possible swing set in spring of 2018. 610 In‐House Costs 2,000 5,000 5,000 625 Prime Contract 211,000 201,047 201,047 632 Cont. To Other 2,000 635 Other Costs 6,000 10,000 10,000 Total Expenses 221,000 157,777 216,047 216,047 73% 58,270 663 D.C.‐Parks (197,000) (195,762) (195,762) 790 C.W.R.F. (24,000) (20,285) (20,285) Total Revenues (221,000) (216,047) (216,047) (216,047) 100% 0 (58,270) 58,270 14K001 Neighbourhood Park Dev 999 Capital Status 98% In Progress ‐ Deficiencies not corrected by developer in Milestones 2016 now have to be done in 2017 Changed 600 Consultants 3,000 3,000 610 In‐House Costs 2,000 500 500 625 Prime Contract 215,000 215,000 215,000 632 Cont. To Other 2,000 500 500 635 Other Costs 6,000 6,000 6,000 Total Expenses 225,000 204,468 225,000 225,000 91% 20,532 663 D.C.‐Parks (201,000) (201,000) (201,000) 790 C.W.R.F. (24,000) (24,000) (24,000) Total Revenues (225,000) (225,000) (225,000) (225,000) 100% 0 (20,532) 20,532 14K100 Hespeler Road Beautification Cost Sharing 999 Capital Status 95% Completed/In Region completed reconstruction of north Maintenance section, City to complete irrigation system Spring 2017. 625 Prime Contract 115,000 631 Regional Charge 110,000 110,000 635 Other Costs 5,000 5,000 Total Expenses 115,000 98,448 115,000 115,000 86% 16,552 790 C.W.R.F. (115,000) (115,000) (115,000) Total Revenues (115,000) (115,000) (115,000) (115,000) 100% 0 (16,552) 16,552 15K002 Multi‐Use Trail Development
Page 47 of 70189 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status 100% To Be Closed Project re‐opened as additional transaction have been posted. Majority of projects are complete.. Beverly Street trail connection not to proceed as per Council direction. Devil's Creek trail project awarded and construction started.
600 Consultants 2,595 2,595 610 In‐House Costs 1,300 625 Prime Contract 186,700 164,448 641 165,089 Additional Grading Required 635 Other Costs 16,000 1,842 1,842 Account adjusted to reflect actuals. Total Expenses 204,000 169,525 168,885 641 169,526 100% 1 669 Parkland Cash in Lieu (102,000) (84,442) (84,442) 790 C.W.R.F. (102,000) (84,442) (641) (85,083) Project complete funding transferred from 17K018 of $641.27 to close project. Total Revenues (204,000) (168,884) (168,884) (641) (169,525) 100% (641) 641 1 1 (640) 15K003 River Walkway Repairs 999 Capital Status 90% In Progress ‐ Repairs per available access to do the Milestones work Changed 600 Consultants 610 In‐House Costs 625 Prime Contract 50,000 46,440 46,440 635 Other Costs Total Expenses 50,000 31,798 46,440 46,440 68% 14,642 790 C.W.R.F. (50,000) (46,440) (46,440) Total Revenues (50,000) (46,440) (46,440) (46,440) 100% 0 (14,642) 14,642 15K008 B2R Grand River Ped Bridge 999 Capital Status 80% In Progress ‐ Construction underway, expected Milestones completion January 2018 Changed 600 Consultants 625 Prime Contract 1,075,000 1,999,844 1,999,844 635 Other Costs 72,500 72,500 Total Expenses 1,075,000 1,757,571 2,072,344 2,072,344 85% 314,773 763 Gas Tax Grant (72,500) (72,500) 799 Debenture (1,075,000) (1,999,844) (1,999,844) Total Revenues (1,075,000) ‐1,999,844 (2,072,344) (2,072,344) 97% (72,500) (242,273) 242,273 16K002 Multi Use Trail 999 Capital Status 80% In Progress ‐ Most projects completed. Remaining Milestones funds to be used for completion of asphalt Changed paving replacement contracts & Wellington St m/u trail 600 Consultants 610 In‐House Costs 2,000 2,000 2,000
Page 48 of 70190 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
625 Prime Contract 110,000 110,000 110,000 635 Other Costs 10,000 10,000 10,000 Total Expenses 122,000 95,908 122,000 122,000 79% 26,092 669 Parkland Cash in Lieu (110,000) (110,000) (110,000) 790 C.W.R.F. (12,000) (12,000) (12,000) Total Revenues (122,000) (122,000) (122,000) (122,000) 100% 0 (26,092) 26,092 16K004 Inclusion and Access 999 Capital Status 80% Completed/In Balance of funds through Committee work Maintenance in 2017 625 Prime Contract 95,000 146,946 146,946 635 Other Costs 5,000 142 142 Total Expenses 100,000 140,481 147,088 147,088 96% 6,607 760 Federal Grants (43,150) (43,150) 790 C.W.R.F. (100,000) (103,938) (103,938) Total Revenues (100,000) (147,088) (147,088) (147,088) 100% 0 (6,607) 6,607 16K005 Urban Forest Renewal 999 Capital Status 100% Completed/In Project re‐opened as additional Maintenance transaction have been posted. 600 Consultants 605 Professional/Specialized Serv 25,000 610 In‐House Costs 125,000 104,691 104,691 625 Prime Contract 587,500 678,421 678,421 635 Other Costs 12,500 Total Expenses 750,000 791,827 783,112 783,112 101% (8,715) 772 Contr Fm Others (22,400) (22,400) 790 C.W.R.F. (750,000) (760,712) (760,712) Total Revenues (750,000) (783,112) (783,112) (783,112) 100% 0 8,715 (8,715) 16K007 B2R School of Architecture Walkway 999 Capital Status 10% In Progress ‐ Project scope revised to east side of Grand Milestones River ‐ completion of Riverwalk project. Changed Engineering and landscape consultants hired, currently working on concept design. 625 Prime Contract 525,000 525,000 525,000 Total Expenses 525,000 14,679 525,000 525,000 510,321 799 Debenture (525,000) (525,000) (525,000) Total Revenues (525,000) (525,000) (525,000) (525,000) 14,679 (14,679) 16K008 Forbes Park Revitilization Phase I 999 Capital Status 40% In Progress ‐ Site review and bathroom condition Milestones assessment completed. Will require a new Changed washroom addition to be built. RFP in process 625 Prime Contract 375,000 375,000 375,000
Page 49 of 70191 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
635 Other Costs Total Expenses 375,000 1,565 375,000 375,000 373,435 647 Facility Maintenance 763 Gas Tax Grant (372,900) (372,900) (372,900) 790 C.W.R.F. (2,100) (2,100) (2,100) Total Revenues (375,000) (375,000) (375,000) (375,000) 100% 0 (373,435) 373,435 16K009 Churchill Park Rehab 999 Capital Status 100% To Be Closed Project re‐opened as additional transaction have been posted. Deficienciy Work Completed Sept 2017 625 Prime Contract 170,000 169,410 2,180 171,590 Additional Grading Required 635 Other Costs 364 364 Account adjusted to reflect actuals. Total Expenses 170,000 171,954 169,410 2,544 171,954 100% 0 760 Federal Grants 763 Gas Tax Grant (169,000) (168,469) (168,469) 790 C.W.R.F. (1,000) (941) (2,544) (3,485) Project complete funds transferred from 17K018 of $552.94, 17K019 of $371.02 and 17K020 of $1,619.79 to close out project.
Total Revenues (170,000) (169,410) (169,410) (2,544) (171,954) 99% (2,544) 2,544 (2,544) 16K010 Queens Sq Fountain 999 Capital Status 100% Completed/In Construction started July 4 Maintenance 605 Professional/Specialized Serv 20,000 47,300 47,300 625 Prime Contract 230,000 202,100 202,100 635 Other Costs 300 300 Total Expenses 250,000 250,319 249,700 249,700 100% (619) 760 Federal Grants (83,000) (83,200) (83,200) 790 C.W.R.F. (167,000) (166,500) (166,500) Total Revenues (250,000) (227,811) (249,700) (249,700) 91% (21,889) 22,508 (22,508) 16K014 Victoria Park Access Play Structure 999 Capital Status 100% To Be Closed Project re‐opened to correct forecast change.
612 Furniture 12,000 625 Prime Contract 180,000 146,499 67,002 213,501 Correcting error from June Forecast Report
635 Other Costs 18,000 Total Expenses 210,000 213,501 146,499 67,002 213,501 100% (0) 760 Federal Grants 763 Gas Tax Grant (180,000) (131,849) (51,652) (183,501) Project complete drawing addtional $3,501.36 from Gas Tax. 790 C.W.R.F. (30,000) (14,650) (15,350) (30,000) Correcting error from June Forecast Report.
Page 50 of 70192 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (210,000) (146,499) (146,499) (67,002) (213,501) 69% (67,002) 67,002 (67,002) 16K016 Riverside Park ‐ Sports Netting 999 Capital Status 100% To Be Closed Remaining work to be completed May 21st. 625 Prime Contract 150,000 142,449 142,449 Total Expenses 150,000 142,449 142,449 142,449 100% 0 772 Contr Fm Others (150,000) (142,449) (142,449) 790 C.W.R.F. Total Revenues (150,000) (142,449) (142,449) (142,449) 142,449 (142,449) 17K001 Neighbourhood Park Dev ‐ Christview 999 Capital Status 15% In Progress ‐ Topographical Survey done. Site review Milestones and plan drafted. Changed 600 Consultants 4,000 4,000 4,000 610 In‐House Costs 5,000 5,000 5,000 625 Prime Contract 100,000 100,000 100,000 632 Cont. To Other 1,000 1,000 1,000 635 Other Costs 5,000 5,000 5,000 Total Expenses 115,000 115,000 115,000 115,000 663 D.C.‐Parks (103,500) (103,500) (103,500) 790 C.W.R.F. (11,500) (11,500) (11,500) Total Revenues (115,000) (115,000) (115,000) (115,000) 100% 0 (115,000) 115,000 17K002 Multi‐Use Trail Development 999 Capital Status 90% On Schedule to Various trails‐related projects including Hit Milestones Mill Pond trail improvements, Melrose Street trail, Riverside trail widening and replacement. 610 In‐House Costs 2,000 2,000 2,000 625 Prime Contract 108,900 108,900 108,900 632 Cont. To Other 1,100 1,100 1,100 635 Other Costs 10,000 10,000 10,000 Total Expenses 122,000 104,540 122,000 122,000 86% 17,460 669 Parkland Cash in Lieu (110,000) (110,000) (110,000) 790 C.W.R.F. (12,000) (12,000) (12,000) Total Revenues (122,000) (131,500) (122,000) (122,000) 108% 9,500 (26,960) 26,960 17K005 Riverside ‐ Beach Volleyball 999 Capital Status 5% Delayed Majority of Components approved by City. Permit from GRCA obtained. Working with Contractor on submitted extra's. Anticipate Spring start and late Spring completion. 610 In‐House Costs 7,000 625 Prime Contract 230,000 193,300 193,300
Page 51 of 70193 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
632 Cont. To Other 2,600 635 Other Costs 10,400 56,000 56,000 Total Expenses 250,000 351 249,300 249,300 248,949 663 D.C.‐Parks (225,000) (224,925) (224,925) 790 C.W.R.F. (25,000) (24,375) (24,375) Total Revenues (250,000) (249,300) (249,300) (249,300) 100% 0 (248,949) 248,949 17K007 Urban Forest Renewal 999 Capital Status 92% On Schedule to 70% of 2017 ash tree removals complete, Hit Milestones tree planting and stump removal underway; bulk of tree planting and stump removal scheduled for Oct 2017
600 Consultants 605 Professional/Specialized Serv 25,000 25,000 25,000 610 In‐House Costs 125,000 50,000 50,000 625 Prime Contract 587,500 662,500 662,500 635 Other Costs 12,500 12,500 12,500 Total Expenses 750,000 611,917 750,000 750,000 82% 138,083 790 C.W.R.F. (750,000) (750,000) (750,000) Total Revenues (750,000) (750,000) (750,000) (750,000) 100% 0 (138,083) 138,083 17K008 Centennial Park ‐ Relandscape/Lights 999 Capital Status 45% In Progress ‐ Site review and topographic Survey done Milestones Changed 605 Professional/Specialized Serv 10,000 10,000 10,000 625 Prime Contract 188,600 188,600 188,600 632 Cont. To Other 1,400 1,400 1,400 Total Expenses 200,000 10,988 200,000 200,000 189,012 763 Gas Tax Grant (150,000) (150,000) (150,000) 790 C.W.R.F. (50,000) (50,000) (50,000) Total Revenues (200,000) (200,000) (200,000) (200,000) 100% 0 (189,012) 189,012 17K011 Riverside Park Tennis 999 Capital Status 75% On Schedule to Paving complete with deficiencies. Hit Milestones Fencing 50% complete. Expectation fencing will be complete in January 2018. Deficiencies with surface and line painting to be done in the Spring. 605 Professional/Specialized Serv 3,000 625 Prime Contract 207,000 144,000 144,000 Total Expenses 210,000 75,550 144,000 144,000 52% 68,450 760 Federal Grants (47,900) (47,900) 788 Infrastructure Renewal Fund 790 C.W.R.F. (210,000) (96,100) (96,100) Total Revenues (210,000) (121,258) (144,000) (144,000) 84% (22,742)
Page 52 of 70194 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
(45,708) 45,708 17K012 Neighbourhood Park Dev ‐ Limerick 999 Capital Status Delayed
600 Consultants 4,000 4,000 4,000 610 In‐House Costs 5,000 5,000 5,000 625 Prime Contract 100,000 100,000 100,000 632 Cont. To Other 1,000 1,000 1,000 635 Other Costs 5,000 5,000 5,000 Total Expenses 115,000 115,000 115,000 115,000 663 D.C.‐Parks (103,500) (103,500) (103,500) 790 C.W.R.F. (11,500) (11,500) (11,500) Total Revenues (115,000) (115,000) (115,000) (115,000) 100% 0 (115,000) 115,000 17K015 Greenway Park ‐ Playground Replacement Prg 999 Capital Status 100% To Be Closed Work awarded to Jambette and installation is done.
612 Furniture 5,007 5,007 Account adjusted to reflect actuals. 625 Prime Contract 60,000 60,000 (4,225) 55,775 Additional installation cost Total Expenses 60,000 60,781 60,000 782 60,782 100% 1 763 Gas Tax Grant (50,000) (50,000) (781) (50,781) Project complete drawing additional $781.44 from Gas Tax. 790 C.W.R.F. (10,000) (10,000) (10,000) Total Revenues (60,000) (60,000) (60,000) (781) (60,781) 99% (781) 781 1 1 (780) 17K017 Victoria Park (H) ‐ Playground Replacement Prg 999 Capital Status 100% Completed/In Old structure removed, site grading and Maintenance prepwork completed, new structures 80% installed. 610 In‐House Costs 2,000 2,000 2,000 625 Prime Contract 196,000 196,000 196,000 632 Cont. To Other 2,000 2,000 2,000 Total Expenses 200,000 58,385 200,000 200,000 141,615 763 Gas Tax Grant (150,000) (150,000) (150,000) 790 C.W.R.F. (50,000) (50,000) (50,000) Total Revenues (200,000) (200,000) (200,000) (200,000) 100% 0 (141,615) 141,615 17K018 Civic Park ‐ Playground Replacement Prg 999 Capital Status 100% To Be Closed Work awarded to Jambette and installation is done.
612 Furniture 6,538 6,538 Account adjusted to reflect actuals. 625 Prime Contract 65,000 65,000 (8,574) 56,426 Project completed under budget Total Expenses 65,000 62,964 65,000 (2,036) 62,964 100% 0 763 Gas Tax Grant (50,000) (50,000) (50,000)
Page 53 of 70195 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
790 C.W.R.F. (15,000) (15,000) 2,036 (12,964) Project complete transferring $552.94 to 16K009 to close project, transferring $641.27 to 15K002 to close project and returning remaining $841.95 to CWRF. Total Revenues (65,000) (65,000) (65,000) 2,036 (62,964) 103% 2,036 (2,036) 2,036 17K019 Dickson Park ‐ Playground Replacement Prg 999 Capital Status 100% To Be Closed Work awarded to Jambette and installation is done.
612 Furniture 3,755 3,755 Account adjusted to reflect actuals. 625 Prime Contract 55,000 55,000 (4,126) 50,874 Project completed under budget Total Expenses 55,000 54,629 55,000 (371) 54,629 100% 0 763 Gas Tax Grant (40,000) (40,000) (40,000) 790 C.W.R.F. (15,000) (15,000) 371 (14,629) Project complete transferring $371.02 to 16K009 to close project. Total Revenues (55,000) (55,000) (55,000) 371 (54,629) 101% 371 (371) 371 17K020 Fairlake Park ‐ Playground Replacement Prg 999 Capital Status 100% To Be Closed Work awarded to Jambette and installation is done.
612 Furniture 2,503 2,503 Account adjusted to reflect actuals. 625 Prime Contract 55,000 55,000 (4,123) 50,877 Project completed under budget Total Expenses 55,000 53,380 55,000 (1,620) 53,380 100% (0) 763 Gas Tax Grant (40,000) (40,000) (40,000) 790 C.W.R.F. (15,000) (15,000) 1,620 (13,380) Project complete transferring $1,619.79 to 16K009 to close project. Total Revenues (55,000) (55,000) (55,000) 1,620 (53,380) 103% 1,620 (1,620) 1,620 15M002 CSD Capital Maintenance 999 Capital Status 100% Completed/In Project re‐opened as additional Maintenance transaction have been posted. 600 Consultants 36,816 36,816 610 In‐House Costs 305 305 625 Prime Contract 1,100,000 878,803 878,803 635 Other Costs 75,789 75,789 Total Expenses 1,100,000 994,553 991,713 991,713 100% (2,840) 790 C.W.R.F. (1,100,000) (991,714) (991,714) Total Revenues (1,100,000) (991,714) (991,714) (991,714) 100% 0 2,839 (1) (1) (2,840) 15M400 2015 Equipment Budget CSD 999 Capital Status 100% Completed/In Project re‐opened as additional Maintenance transaction have been posted. 625 Prime Contract 481,900 (10,139) (10,139) Total Expenses 481,900 492,039 (10,139) (10,139) ‐4853% (502,178) 683 Equipment Res ‐ CSD (481,900) 10,139 10,139 Total Revenues (481,900) (471,761) 10,139 10,139 ‐4653% 481,900
Page 54 of 70196 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
20,278 (20,278) 16M001 CSD Capital Maintenance 999 Capital Status 100% To Be Closed Animal Control Building completed. Lighting post installation completed. Fire Hall Museum and Education Centre design completed. Hespeler arena lighting completed. 610 In‐House Costs 10,000 625 Prime Contract 70,000 180,290 (26,290) 154,000 Project Complete return funds to original source 635 Other Costs 40,000 38,781 26,064 64,845 Project Complete return funds to original source Total Expenses 120,000 218,845 219,071 (226) 218,845 100% (0) 647 Facility Maintenance (7,667) (7,667) 654 Cemetery Improv 772 Contr Fm Others (47,893) (47,893) 790 C.W.R.F. (120,000) (163,512) 227 (163,285) Project complete returning $226.63 to CWRF. Total Revenues (120,000) (219,072) (219,072) 227 (218,845) 100% 227 (227) (1) 1 227 16M004 Energy Management Plan ‐ Alan Reuter Centre 999 Capital Status 99% Completed/In substantial performance has been Maintenance acheived, deficiencies are being completed.waiting on closeout documents
600 Consultants 37,000 64,000 64,000 625 Prime Contract 307,100 362,100 362,100 635 Other Costs 25,900 8,900 8,900 Total Expenses 370,000 388,633 435,000 435,000 89% 46,368 647 Facility Maintenance (65,000) (65,000) 763 Gas Tax Grant (344,100) (344,100) (344,100) 785 Gas Tax Revenue 790 C.W.R.F. (25,900) (25,900) (25,900) Total Revenues (370,000) (435,000) (435,000) (435,000) 100% 0 (46,368) 46,368 16M200 Special Events Strategy 999 Capital Status 90% On Schedule to The Events Strategy has completed all Hit Milestones internal and external stakeholder meetings and the recommendations have been presented. Over 170+ people have participated in the consultative process. Final report has been received from St. Clements Group. The final recommendations are being summarized into a report for Council and will be presented in January. 625 Prime Contract 75,000 75,000 Total Expenses 64,981 75,000 75,000 87% 10,019 643 Ind. Operations (75,000) (75,000)
Page 55 of 70197 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Revenues (75,000) (75,000) (75,000) 100% 0 (10,019) 10,019 17M007 New Hope Cemetery ‐ Octagonal Columbarium 999 Capital Status 95% On Schedule to Columbarium is installed, landscaping is Hit Milestones complete, benches have not been installed yet, due in mid‐January. 605 Professional/Specialized Serv 40,000 40,000 40,000 625 Prime Contract 80,000 80,000 80,000 Total Expenses 120,000 108,544 120,000 120,000 90% 11,456 687 Columbarium Reserve Fund (120,000) (120,000) (120,000) Total Revenues (120,000) (120,000) (120,000) (120,000) 100% 0 (11,456) 11,456 14Q003 Station 6 Design 999 Capital Status 98% On Schedule to Station 6 Construction project15Q003 in Hit Milestones progress. 600 Consultants 235,000 235,000 625 Prime Contract 300,000 60,000 60,000 635 Other Costs 5,000 5,000 Total Expenses 300,000 234,710 300,000 300,000 78% 65,290 664 D.C.‐Fire Serv. (300,000) (300,000) (300,000) Total Revenues (300,000) (300,000) (300,000) (300,000) 100% 0 (65,290) 65,290 15Q003 Station 6 Construction 999 Capital Status 70% In Progress ‐ Exterior windows and Overhead doors Milestones installed. Curbs and first layer of asphalt Changed complete. Electrical and HVAC ductwork work in progress (WIP). Roof drains WIP. 625 Prime Contract 3,000,000 3,561,671 3,561,671 Total Expenses 3,000,000 2,882,431 3,561,671 3,561,671 81% 679,240 664 D.C.‐Fire Serv. (3,000,000) (3,561,671) (3,561,671) Total Revenues (3,000,000) (3,561,671) (3,561,671) (3,561,671) 100% 0 (679,240) 679,240 16Q006 Pumper Truck Station 6 999 Capital Status 100% Completed/In Truck in service. Maintenance 625 Prime Contract 916,000 916,000 916,000 Total Expenses 916,000 912,220 916,000 916,000 100% 3,780 664 D.C.‐Fire Serv. (916,000) (916,000) (916,000) Total Revenues (916,000) (916,000) (916,000) (916,000) 100% 0 (3,780) 3,780 16Q007 Station 6 Bunker Gear 999 Capital Status Delayed Work not started.
625 Prime Contract 60,000 60,000 60,000 Total Expenses 60,000 60,000 60,000 0% 60,000 664 D.C.‐Fire Serv. (60,000) (60,000) (60,000) Total Revenues (60,000) (60,000) (60,000) (60,000) 100% 0
Page 56 of 70198 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
(60,000) 60,000 16Q008 Design/Consultant Communications Expansion 999 Capital Status To Be Cancelled Can be closed and funds returned to D.C.‐ Fire Services, as 18Q005 Fire Headquarters Communication Centre expansion is cancelled. 600 Consultants 50,000 50,000 (50,000) Project cancelled. Total Expenses 50,000 50,000 (50,000) 664 D.C.‐Fire Serv. (50,000) (50,000) 50,000 Project cancelled. Total Revenues (50,000) (50,000) (50,000) 50,000 50,000 (50,000) 50,000 16Q100 Aerial Fire Truck Replacement 999 Capital Status 25% On Schedule to In design stage. Hit Milestones 625 Prime Contract 1,538,800 1,538,800 Total Expenses 1,538,800 1,538,800 0% 1,538,800 772 Contr Fm Others (1,538,800) (1,538,800) Total Revenues (1,538,806) (1,538,800) (1,538,800) 100% 6 (1,538,806) 1,538,806 17Q005 Tanker Fire Truck 999 Capital Status In Progress ‐ Specifications for tender being prepared. Milestones Changed 625 Prime Contract 750,000 750,000 750,000 Total Expenses 750,000 750,000 750,000 0% 750,000 679 Equip Res‐Fire (750,000) (750,000) (750,000) Total Revenues (750,000) (750,000) (750,000) (750,000) 100% 0 (750,000) 750,000 17Q006 P25 Radio Compliance 999 Capital Status 50% In Progress ‐ Infrastructure design being finalized. Fire Milestones and By‐law subscriber gear ordered, as Changed well as Fire accessories. Public Works and Parks & Rec subscriber gear ordered (separate capital project). 625 Prime Contract 300,000 380,000 380,000 Total Expenses 300,000 380,000 380,000 0% 380,000 790 C.W.R.F. (300,000) (380,000) (380,000) Total Revenues (300,000) (380,000) (380,000) (380,000) 100% 0 (380,000) 380,000 15R007 Building Automation Systems Upgrade Queens Square 999 Capital Status 50% Delayed BAS upgrade complete.
625 Prime Contract 60,000 60,000 60,000 Total Expenses 60,000 10,194 60,000 60,000 17% 49,806 763 Gas Tax Grant (60,000) (60,000) (60,000) 790 C.W.R.F. Total Revenues (60,000) (60,000) (60,000) (60,000) 100% 0 (49,806) 49,806
Page 57 of 70199 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
15R010 Registration/POS Programming 999 Capital Status 100% Completed/In Project complete. Maintenance
625 Prime Contract 50,000 31,000 (11,448) 19,552 Forecast change to reflect actual final cost
Total Expenses 50,000 19,552 31,000 (11,448) 19,552 100% 0 790 C.W.R.F. (50,000) (31,000) 11,448 (19,552) Project complete. Transfer remaining funds to 16R007 A/00209‐10 via CWRF Total Revenues (50,000) (31,000) (31,000) 11,448 (19,552) 159% 11,448 (11,448) 11,448 16R003 COMPUTER EQUIPMENT 999 Capital Status 90% In Progress ‐ Annual PC replacements complete, RFID Milestones equipment replacements complete, traffic Changed shaping device complete, security cameras complete. 625 Prime Contract 160,000 160,000 160,000 Total Expenses 160,000 133,091 160,000 160,000 83% 26,909 790 C.W.R.F. (160,000) (160,000) (160,000) Total Revenues (160,000) (160,000) (160,000) (160,000) 100% 0 (26,909) 26,909 16R005 LIBRARY LIGHTING UPGRADE 999 Capital Status 75% Delayed Third floor replacement project is complete. 625 Prime Contract 53,000 72,000 72,000 Total Expenses 53,000 54,579 72,000 72,000 76% 17,421 763 Gas Tax Grant 772 Contr Fm Others 790 C.W.R.F. (53,000) (72,000) (72,000) Total Revenues (53,000) (72,375) (72,000) (72,000) 101% 375 (17,796) 17,796 16R007 PHONE SYSTEM REPLACEMENT 999 Capital Status 95% In Progress ‐ 5 locations are complete. Milestones Changed 625 Prime Contract 65,000 65,000 11,448 76,448 Forecast change to reflect final expected cost Total Expenses 65,000 73,543 65,000 11,448 76,448 96% 2,905 772 Contr Fm Others 790 C.W.R.F. (65,000) (65,000) (11,448) (76,448) Transferred from closure of 15R010 via CWRF Total Revenues (65,000) (66,275) (65,000) (11,448) (76,448) 87% (10,173) 7,268 (7,268) 17R003 COMPUTER EQUIPMENT 999 Capital Status In Progress ‐ Milestones Changed 625 Prime Contract 185,000 185,000 185,000 Total Expenses 185,000 185,000 185,000 0% 185,000
Page 58 of 70200 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
790 C.W.R.F. (185,000) (185,000) (185,000) Total Revenues (185,000) (185,000) (185,000) (185,000) 100% 0 (185,000) 185,000 17R006 Restroom Upgrades 999 Capital Status 100% Completed/In Project complete Maintenance 625 Prime Contract 53,000 53,000 53,000 Total Expenses 53,000 53,000 53,000 53,000 100% 0 790 C.W.R.F. (53,000) (53,000) (53,000) Total Revenues (53,000) (53,000) (53,000) (53,000) 100% 0 0 0 17R007 Book Processing and Book Drop Reno 999 Capital Status 25% In Progress ‐ Building permit has been obtained. Milestones Responses to RFQ have been received. Changed 625 Prime Contract 210,000 210,000 210,000 Total Expenses 210,000 24,103 210,000 210,000 11% 185,897 790 C.W.R.F. (210,000) (210,000) (210,000) Total Revenues (210,000) (210,000) (210,000) (210,000) 100% 0 (185,897) 185,897 17R008 Gallery Storage 999 Capital Status 80% In Progress ‐ Installation of new storage system taking Milestones place. Changed 625 Prime Contract 150,000 150,000 150,000 Total Expenses 150,000 98,596 150,000 150,000 66% 51,404 790 C.W.R.F. (150,000) (150,000) (150,000) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (51,404) 51,404 09S005 SE Galt San & W/M Grth Related 999 Capital Status 90% Completed/In Project re‐opened to allow for payment of Maintenance cost‐sharing for oversizing of various infrastructure. 600 Consultants 100,000 100,000 100,000 625 Prime Contract 525,000 267,734 267,734 635 Other Costs 25,000 25,000 25,000 Total Expenses 650,000 392,734 392,734 0% 392,734 655 D.C.‐San. Sewer (450,000) (128,028) (128,028) 656 D.C.‐Storm Sew (114,760) (114,760) 657 D.C.‐Watermains (200,000) (149,946) (149,946) Total Revenues (650,000) (392,734) (392,734) (392,734) 100% 0 (392,734) 392,734 10S200 Conestoga Coll/Blair Swr D&C PH2 999 Capital Status 100% Completed/In Project re‐opened as additional Maintenance transaction have been posted. 600 Consultants 240,500 242,426 242,426 Total Expenses 240,500 242,426 242,426 242,426 100% 0
Page 59 of 70201 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
772 Contr Fm Others (240,500) (242,426) (242,426) Total Revenues (240,500) (241,654) (242,426) (242,426) 100% (772) 772 (772) 10S300 Conestoga Coll/Blair PS Con PH3 999 Capital Status 100% Completed/In Final Invoice resolved Maintenance 600 Consultants 152,400 185,597 185,597 625 Prime Contract 2,052,000 1,877,173 1,877,173 635 Other Costs 38,100 52,046 52,046 Total Expenses 2,242,500 2,197,410 2,114,816 2,114,816 104% (82,594) 772 Contr Fm Others (2,242,500) (2,114,817) (2,114,817) Total Revenues (2,242,500) (2,242,459) (2,114,817) (2,114,817) 106% 127,642 (45,049) (1) (1) 45,048 11S003 2099 Limerick Wastewater PS Constr 999 Capital Status 100% Completed/In Waiting for devlopers final Maintenance construct/Design invoices 600 Consultants 174,000 174,000 174,000 625 Prime Contract 1,380,000 1,712,000 1,712,000 635 Other Costs 34,000 74,000 74,000 Total Expenses 1,588,000 1,289,788 1,960,000 1,960,000 66% 670,212 655 D.C.‐San. Sewer (1,588,000) (1,960,000) (1,960,000) Total Revenues (1,588,000) (1,960,000) (1,960,000) (1,960,000) 100% 0 (670,212) 670,212 11S100 Blair Forcemain fm PS to Treatment Plant 999 Capital Status 100% Completed/In Project re‐opened as additional Maintenance transaction have been posted. 600 Consultants 169,000 281,813 281,813 610 In‐House Costs 177 177 625 Prime Contract 5,140,200 5,286,783 5,286,783 635 Other Costs 35,400 20,238 20,238 Total Expenses 5,344,600 5,589,011 5,589,011 5,589,011 100% 0 772 Contr Fm Others (5,344,600) (5,585,440) (5,585,440) 790 C.W.R.F. (3,571) (3,571) Total Revenues (5,344,600) (5,462,140) (5,589,011) (5,589,011) 98% (126,871) 126,871 (126,871) 15S006 SE Galt 2102 Infra Upsize Wesley Blvd, Faith St, Dundas 999 Capital Status Delayed Waiting for East Boundary EA completion. Project change sheet (start and completion dates) completed. 600 Consultants 356,300 356,300 356,300 610 In‐House Costs 178,000 178,000 178,000 625 Prime Contract 2,957,400 2,957,400 2,957,400 635 Other Costs 71,000 71,000 71,000 Total Expenses 3,562,700 3,562,700 3,562,700 0% 3,562,700 641 Wastewater Cap RF 642 Water System Cap 655 D.C.‐San. Sewer (1,167,100) (1,167,100) (1,167,100)
Page 60 of 70202 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
656 D.C.‐Storm Sew (1,296,200) (1,296,200) (1,296,200) 657 D.C.‐Watermains (333,400) (333,400) (333,400) 658 D.C.‐Roadways (766,000) (766,000) (766,000) Total Revenues (3,562,700) (3,562,700) (3,562,700) (3,562,700) 100% 0 (3,562,700) 3,562,700 16S004 East Side Lands MESP 999 Capital Status 60% In Progress ‐ Region has awarded the project to WSP.. Milestones PIC#1 held on June 16, 2016. Draft Changed Subwatershed Study submitted August 2016 ‐ under review by municipal/agency project team. PIC #2 held Dec 5 2016 with results of subwatershed study (still draft). Draft Subwatershed Study has been posted for public input until Jan 31 2017. Consultants working on preliminary servicing for Stage 2 lands through winter 2017. Study area expanded to include lands west of Riverbank Dr. to Grand River (were in Stage 1 lands but not studied for servicing). Region drafted addendum to Terms of Reference for this. Scope change approved by Regional senior staff. Land use options drafted by consultants for lands to be added to urban boundary for discussion with study team. PCC # 3 held Nov 2, 2017 after a delay to review possible implications of 2017 Provincial Growth Plan. Preferred land use scenario out to public in early 2018.
600 Consultants 150,000 631 Regional Charge 150,000 150,000 Total Expenses 150,000 150,000 150,000 0% 150,000 655 D.C.‐San. Sewer (37,500) (37,500) (37,500) 656 D.C.‐Storm Sew (37,500) (37,500) (37,500) 657 D.C.‐Watermains (37,500) (37,500) (37,500) 658 D.C.‐Roadways (37,500) (37,500) (37,500) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (150,000) 150,000 17S005 SE Galt 3236 Dundas St Water Gravity Sewer Ext SE Bosdale Block11 999 Capital Status Delayed MTO has agreed to the transfer of Dundas Street, allowing the design to proceed with Region standards 605 Professional/Specialized Serv 27,000 27,000 27,000 610 In‐House Costs 54,000 54,000 54,000 625 Prime Contract 989,600 989,600 989,600 635 Other Costs 10,000 10,000 10,000 Total Expenses 1,080,600 1,080,600 1,080,600 0% 1,080,600 655 D.C.‐San. Sewer (724,200) (724,200) (724,200)
Page 61 of 70203 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
657 D.C.‐Watermains (356,400) (356,400) (356,400) Total Revenues (1,080,600) (1,080,600) (1,080,600) (1,080,600) 100% 0 (1,080,600) 1,080,600 17S012 East Side 3134 San Pump Station Royal Oak Forecemain & Speedsville San & Watermain 999 Capital Status 90% On Schedule to Pumping station has been completed and Hit Milestones commissioned. 605 Professional/Specialized Serv 100,000 100,000 100,000 610 In‐House Costs 220,000 220,000 220,000 625 Prime Contract 6,579,500 6,579,500 6,579,500 630 Land Acquisit'n 100,000 100,000 100,000 635 Other Costs 25,000 25,000 25,000 Total Expenses 7,024,500 112,150 7,024,500 7,024,500 2% 6,912,350 641 Wastewater Cap RF 655 D.C.‐San. Sewer (5,791,300) (5,791,300) (5,791,300) 657 D.C.‐Watermains (784,000) (784,000) (784,000) 770 Cont fr Rev 773 Contr Fm Region (449,200) (449,200) (449,200) Total Revenues (7,024,500) (6,575,300) (7,024,500) (7,024,500) 94% (449,200) (6,463,150) 6,463,150 17S013 EAST SIDE LANDS 3402 CREEKSIDE PUMPING STATION 999 Capital Status On Schedule to Current engineering design does not Hit Milestones include this pumping station. Instead private grinder pump and forcemains are being shown, which is the City's preferred option. 600 Consultants 610 In‐House Costs 632 Cont. To Other 500,000 500,000 500,000 Total Expenses 500,000 500,000 500,000 0% 500,000 643 Ind. Operations (500,000) (500,000) (500,000) 790 C.W.R.F. Total Revenues (500,000) (500,000) (500,000) (500,000) 100% 0 (500,000) 500,000 17S014 EAST SIDE LANDS 3401 STAGE 1 LANDS PUMPING STATION ‐ DESIGN 999 Capital Status On Schedule to A draft terms of reference have been Hit Milestones prepared to retain a consultant to complete the pumping station design 600 Consultants 85,000 85,000 85,000 610 In‐House Costs 15,000 15,000 15,000 Total Expenses 100,000 100,000 100,000 0% 100,000 641 Wastewater Cap RF 655 D.C.‐San. Sewer (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (100,000) 100,000 17S015 SE GALT 3237 DUNDAS ST PS, FORCEMAIN AND WATERMAIN ‐ DESIGN
Page 62 of 70204 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
999 Capital Status On Schedule to MTO has agreed to the transer of Dundas Hit Milestones Street to the Region, allowing the design to meet Region standards 600 Consultants 150,000 150,000 150,000 610 In‐House Costs 50,000 50,000 50,000 Total Expenses 200,000 200,000 200,000 0% 200,000 655 D.C.‐San. Sewer (175,000) (175,000) (175,000) 657 D.C.‐Watermains (25,000) (25,000) (25,000) Total Revenues (200,000) (200,000) (200,000) (200,000) 100% 0 (200,000) 200,000 05W002 Pinebush, Ph 2, Stg 2, Servicing 999 Capital Status 100% Completed/In Keep open to receive "Contr From Others" Maintenance for cost sharing of SWMP. 600 Consultants 258,000 295,309 295,309 610 In‐House Costs 8,089 8,089 625 Prime Contract 2,492,000 3,568,419 3,568,419 635 Other Costs 316,057 316,057 Total Expenses 2,750,000 4,187,874 4,187,874 4,187,874 100% 0 643 Ind. Operations (2,146,850) (2,146,850) 655 D.C.‐San. Sewer (371,954) (371,954) 656 D.C.‐Storm Sew (394,572) (394,572) 772 Contr Fm Others (1,274,498) (1,274,498) 789 Internal Loan (2,750,000) Total Revenues (2,750,000) (3,842,222) (4,187,874) (4,187,874) 92% (345,652) 345,652 (345,652) 08W001 Boxwood Industrial Park ‐ Constr 999 Capital Status 100% Completed/In Project work is complete. Invoice from Maintenance consultant is pending. 600 Consultants 400,000 85,800 85,800 610 In‐House Costs 37,000 90,000 90,000 625 Prime Contract 6,903,500 12,030,136 12,030,136 635 Other Costs 650,000 597,000 597,000 Total Expenses 7,990,500 12,482,513 12,802,936 12,802,936 97% 320,423 643 Ind. Operations (7,990,500) (12,799,496) (12,799,496) 772 Contr Fm Others (3,440) (3,440) Total Revenues (7,990,500) (12,802,936) (12,802,936) (12,802,936) 100% 0 (320,423) 320,423 06X005 Dundas W/M L/I Champln to Brancht 999 Capital Status 100% Completed/In Mandatory connection notices sent out. Maintenance Any outstanding costs (to property line) were added to property taxes in July 2016 if resident hadn't entered a loan. 600 Consultants 990 990 610 In‐House Costs 3,000 2,184 2,184 631 Regional Charge 230,000 560,334 560,334 635 Other Costs 2,000 Total Expenses 235,000 563,508 563,508 563,508 100% 0
Page 63 of 70205 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
642 Water System Cap (170,000) (194,318) (194,318) 657 D.C.‐Watermains (55,000) (55,000) 772 Contr Fm Others (65,000) (314,190) (314,190) Total Revenues (235,000) (555,791) (563,508) (563,508) 99% (7,717) 7,717 (7,717) 13X001 Water Distribution System Upgrading 999 Capital Status 95% Completed/In Water main replacement for all streets Maintenance has been completed. PW renovation is completed. MTE PO140833 is the final PO that is open for design assignment #1. In combination with 13C018/13Y001. Status for design assignments are reported on project 13C018. 600 Consultants 200,000 170,000 170,000 605 Professional/Specialized Serv 25,000 5,000 5,000 610 In‐House Costs 125,000 212,000 212,000 625 Prime Contract 1,103,000 975,728 975,728 635 Other Costs 10,000 3,000 3,000 Total Expenses 1,463,000 1,248,725 1,365,728 1,365,728 91% 117,003 642 Water System Cap (1,463,000) (1,365,728) (1,365,728) Total Revenues (1,463,000) (1,365,728) (1,365,728) (1,365,728) 100% 0 (117,003) 117,003 14X002 1546 Bishop Watermain 999 Capital Status 100% To Be Closed Project Complete‐ To be closed
605 Professional/Specialized Serv 1,470 1,470 Forecast change to reflect final cost 610 In‐House Costs 5,000 5,000 1,906 6,906 Forecast change to reflect final cost 631 Regional Charge 395,000 1,305,323 (154,837) 1,150,486 Forecast change to reflect final cost 635 Other Costs 5,000 5,000 (4,411) 589 Forecast change to reflect final cost Total Expenses 405,000 1,159,451 1,315,323 (155,872) 1,159,451 100% (0) 641 Wastewater Cap RF (48,939) 5,800 (43,139) Project complete return excess funds back to reserve 642 Water System Cap (405,000) (1,089,671) 129,131 (960,540) Project complete return excess funds back to reserve 790 C.W.R.F. (176,712) 20,941 (155,771) Project complete return excess funds back to reserve Total Revenues (405,000) (1,315,322) (1,315,322) 155,872 (1,159,450) 113% 155,872 (155,871) 1 1 155,872 14X011 2625 Dumfries St Reconstr (Glenmorris to St Andrews) 999 Capital Status 100% Completed/In Project re‐opened completed Maintenance
605 Professional/Specialized Serv 3,017 3,017 610 In‐House Costs 40,000 26,519 26,519 625 Prime Contract 880,000 734,196 734,196 635 Other Costs 20,000 2,081 15,323 17,404 Forecast change to reflect actual final cost
Page 64 of 70206 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Expenses 940,000 781,136 765,813 15,323 781,136 100% 0 642 Water System Cap (40,000) (40,000) (40,000) 763 Gas Tax Grant (900,000) (725,813) (15,323) (741,136) Draw additional funds from gas tax reserve to close this project Total Revenues (940,000) (765,813) (765,813) (15,323) (781,136) 98% (15,323) 15,323 (15,323) 15X006 Water Meter Replacement ‐ AMR Pilot 999 Capital Status 60% On Schedule to Study underway. Report to Council in first Hit Milestones half of 2018. 605 Professional/Specialized Serv 110,000 146,177 146,177 625 Prime Contract Total Expenses 110,000 87,480 146,177 146,177 60% 58,697 642 Water System Cap (110,000) 684 Water Meter Rep. Reserve (146,177) (146,177) Total Revenues (110,000) (146,177) (146,177) (146,177) 100% 0 (58,697) 58,697 15X007 SE Galt 3240 Branchton Rd Wm & Sanitary Ext (South Meyers) 999 Capital Status Delayed Delayed ‐ awaiting subdivision process to be re‐activated. Project change sheet (start and completion dates) completed. 605 Professional/Specialized Serv 16,000 16,000 16,000 610 In‐House Costs 32,300 32,300 32,300 625 Prime Contract 593,500 593,500 593,500 635 Other Costs 5,000 5,000 5,000 Total Expenses 646,800 646,800 646,800 0% 646,800 641 Wastewater Cap RF (277,200) (277,200) (277,200) 642 Water System Cap 657 D.C.‐Watermains (369,600) (369,600) (369,600) Total Revenues (646,800) (646,800) (646,800) (646,800) 100% 0 (646,800) 646,800 16X007 Water Fill Station ‐ Snow Dump 999 Capital Status 50% Delayed Design Completed. Recieved Work Permit from Region of Waterloo. Project was tendered in August 2017. One tender was received and was well over the budget. 610 In‐House Costs 625 Prime Contract 110,000 110,000 110,000 Total Expenses 110,000 36,453 110,000 110,000 33% 73,547 642 Water System Cap (110,000) (110,000) (110,000) Total Revenues (110,000) (110,000) (110,000) (110,000) 100% 0 (73,547) 73,547 16X008 Water Meter Replacement 999 Capital Status Delayed Awaiting direction from 15X006 study.
610 In‐House Costs 20,000 20,000 20,000 625 Prime Contract 465,000 465,000 465,000
Page 65 of 70207 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
635 Other Costs 15,000 15,000 15,000 Total Expenses 500,000 500,000 500,000 0% 500,000 642 Water System Cap 684 Water Meter Rep. Reserve (500,000) (500,000) (500,000) 799 Debenture Total Revenues (500,000) (500,000) (500,000) (500,000) 100% 0 (500,000) 500,000 17X006 3345 SAMUELSON ST WATER MAIN RENEWAL 999 Capital Status 80% On Schedule to Watermain replacement including Hit Milestones restoration and surface paving is complete up to CP Railway crossing. 605 Professional/Specialized Serv 10,000 610 In‐House Costs 47,000 3,000 3,000 628 Prime Contract Water 1,140,000 208,908 208,908 635 Other Costs 10,000 Total Expenses 1,207,000 436,565 211,908 211,908 206% (224,657) 642 Water System Cap 799 Debenture (1,207,000) (211,908) (211,908) Total Revenues (1,207,000) ‐3,474 (211,908) (211,908) 2% (208,434) 433,091 (433,091) 17X007 3270 WALTER ST WATER MAIN RENEWAL 999 Capital Status 100% On Schedule to Watermain and services replaced on Hit Milestones Walter Street, Patterson Place and Barbara Court. Concrete curb and gutter and sidewalk has been replaced. Base asphalt and surface asphalt is complete. 605 Professional/Specialized Serv 10,000 5,000 5,000 610 In‐House Costs 53,000 25,000 25,000 628 Prime Contract Water 1,405,000 660,828 660,828 635 Other Costs 10,000 5,277 5,277 Total Expenses 1,478,000 562,703 696,105 696,105 81% 133,402 642 Water System Cap (277) (277) 799 Debenture (1,478,000) (695,828) (695,828) Total Revenues (1,478,000) (696,105) (696,105) 0% (696,105) 562,703 (562,703) 17X008 REGIONAL PROJECT ‐ 2717 WATER STREET WATERMAIN REPLACEMENT 999 Capital Status 100% Completed/In Maintenance 631 Regional Charge 430,000 430,000 430,000 Total Expenses 430,000 430,000 430,000 0% 430,000 799 Debenture (430,000) (430,000) (430,000) Total Revenues (430,000) (430,000) (430,000) 0% (430,000) 0 07Y003 Townline Rd Sanitary L.I. 999 Capital Status 100% Completed/In Project re‐opened to be closed once Maintenance Finance setup Receivables 610 In‐House Costs 3,000
Page 66 of 70208 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
631 Regional Charge 420,000 299,549 299,549 635 Other Costs 2,000 Total Expenses 425,000 299,549 299,549 299,549 100% 0 641 Wastewater Cap RF (195,000) (109,350) (109,350) 772 Contr Fm Others (230,000) (190,199) (190,199) Total Revenues (425,000) (299,549) (299,549) (299,549) 100% 0 0 0 11Y009 San Extension ‐ Branchton Road 999 Capital Status 100% To Be Closed Mandatory connection notices sent out. Any outstanding costs (to property line) were added to property taxes in July 2016 if resident hadn't entered a loan. 600 Consultants 50,000 605 Professional/Specialized Serv 1,000 625 Prime Contract 244,000 464 464 Account adjusted to reflect actuals. 631 Regional Charge 298,000 (37,981) 260,019 Account adjusted to reflect actuals. 635 Other Costs 5,000 2,000 (2,000) Account adjusted to reflect actuals. Total Expenses 300,000 260,483 300,000 (39,517) 260,483 100% 0 641 Wastewater Cap RF (300,000) (300,000) 39,517 (260,483) Project complete returning $39,517 to the Wastewater Capital Reserve Fund. Total Revenues (300,000) (300,000) (300,000) 39,517 (260,483) 115% 39,517 (39,517) 39,517 13Y001 Sanitary Sewer System Upgrading 999 Capital Status 95% Completed/In Sanitary sewer replacement for all streets Maintenance has been completed. PW renovation is completed. MTE PO140833 is the final PO that is open for design assignment #1. In combination with 13C018/13X001. Status for design assignments are reported on project 13C018.
600 Consultants 126,394 126,394 610 In‐House Costs 143,996 143,996 625 Prime Contract 400,000 193,160 193,160 635 Other Costs 16,450 16,450 Total Expenses 400,000 470,465 480,000 480,000 98% 9,535 641 Wastewater Cap RF (400,000) (480,000) (480,000) Total Revenues (400,000) (480,000) (480,000) (480,000) 100% 0 (9,535) 9,535 14Y008 2094 Dickson St and Wellington St 999 Capital Status 95% Completed/In In Maintenance ‐ Ongoing Issues with Maintenance Bollards 600 Consultants 605 Professional/Specialized Serv 10,000 10,000 610 In‐House Costs 10,000 10,000 10,000 625 Prime Contract 240,000 230,000 230,000 635 Other Costs 10,000 10,000 10,000 Total Expenses 260,000 90,549 260,000 260,000 35% 169,451
Page 67 of 70209 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
641 Wastewater Cap RF (260,000) (260,000) (260,000) Total Revenues (260,000) (260,000) (260,000) (260,000) 100% 0 (169,451) 169,451 15Y009 Pumping Station Security Access Control 999 Capital Status In Progress ‐ Security Upgrade opening meeting booked Milestones with internal group Changed 600 Consultants 5,000 5,000 5,000 625 Prime Contract 90,000 90,000 90,000 635 Other Costs 5,000 5,000 5,000 Total Expenses 100,000 100,000 100,000 0% 100,000 641 Wastewater Cap RF (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (100,000) 100,000 15Y010 Queen Street Pumping Station EA 999 Capital Status 100% To Be Closed City retained Consultant and commenced the Class EA. Background review was completed. Notice of Study Commencement was issued. Stakeholder workshop evaluating alternatives was held. Alternatives reviewed and evaluated, preferred alternative selected. A PIC was held. Preferred alternative selected and Class EA closed. Project File report completed by consultant and reviewed by City. 600 Consultants 100,000 100,000 (41,125) 58,875 Account adjusted to reflect actuals. Total Expenses 100,000 58,875 100,000 (41,125) 58,875 100% (0) 641 Wastewater Cap RF (100,000) (100,000) 41,125 (58,875) Project complete returning $41,124.57 to the Wastewater Capital Reserve Fund. Total Revenues (100,000) (100,000) (100,000) 41,125 (58,875) 170% 41,125 (41,125) 41,125 15Y100 Hillborn Pumping Station Renewal (SL10003) 999 Capital Status 55% On Schedule to Design is 100% complete, construction has Hit Milestones started 600 Consultants 208,988 208,988 610 In‐House Costs 625 Prime Contract 656,705 656,705 635 Other Costs 20,000 20,000 Total Expenses 830,449 885,693 885,693 94% 55,244 641 Wastewater Cap RF (885,693) (885,693) Total Revenues (885,693) (885,693) (885,693) 100% 0 (55,244) 55,244 16Y007 Mainline and MH Operating Procedures 999 Capital Status Delayed
600 Consultants 80,000 80,000 80,000 610 In‐House Costs 20,000 20,000 20,000
Page 68 of 70210 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
Total Expenses 100,000 100,000 100,000 0% 100,000 641 Wastewater Cap RF (100,000) (100,000) (100,000) Total Revenues (100,000) (100,000) (100,000) (100,000) 100% 0 (100,000) 100,000 16Y008 Pumping Station Operating Procedure Development 999 Capital Status Delayed
625 Prime Contract 330,000 330,000 330,000 Total Expenses 330,000 330,000 330,000 0% 330,000 641 Wastewater Cap RF (330,000) (330,000) (330,000) Total Revenues (330,000) (330,000) (330,000) (330,000) 100% 0 (330,000) 330,000 16Y009 Sanitary Lateral Renewal Strategy 999 Capital Status 20% In Progress ‐ Milestones Changed 625 Prime Contract 150,000 150,000 150,000 Total Expenses 150,000 150,000 150,000 0% 150,000 641 Wastewater Cap RF (150,000) (150,000) (150,000) Total Revenues (150,000) (150,000) (150,000) (150,000) 100% 0 (150,000) 150,000 16Y010 Sanitary Sewer Easement Acquisition 999 Capital Status 30% On Schedule to Easement acquisition for Sanitary pipes Hit Milestones have been priorotized an dprovided to Propoerty services. 600 Consultants 50,000 50,000 50,000 630 Land Acquisit'n 250,000 250,000 250,000 Total Expenses 300,000 10,788 300,000 300,000 4% 289,212 641 Wastewater Cap RF (200,000) (200,000) (200,000) 642 Water System Cap (100,000) (100,000) (100,000) Total Revenues (300,000) (300,000) (300,000) (300,000) 100% 0 (289,212) 289,212 16Y011 Sanitary Sewer Upsize ‐ 3207 River Bluffs Park 999 Capital Status Delayed Survey complete
600 Consultants 30,000 30,000 30,000 610 In‐House Costs 20,000 20,000 20,000 625 Prime Contract 90,000 90,000 90,000 Total Expenses 140,000 140,000 140,000 0% 140,000 641 Wastewater Cap RF (80,000) (80,000) (80,000) 655 D.C.‐San. Sewer (60,000) (60,000) (60,000) Total Revenues (140,000) (140,000) (140,000) (140,000) 100% 0 (140,000) 140,000 17Y008 3411 DOVER ST PUMPING STATION STUDY (RENEW VS REPLACE) 999 Capital Status On Schedule to Development of alternative solutions is on‐ Hit Milestones going, along with development of evaluation criteria
Page 69 of 70211 Capital Project Annual To Date Previous December To Date % Forecast Total Forecast Comments % Project Capital Status Comments Budget Actual Forecast Forecast Forecast Expended Unexpended Completion Status Change
600 Consultants 75,000 75,000 75,000 Total Expenses 75,000 43,330 75,000 75,000 58% 31,670 641 Wastewater Cap RF (75,000) (75,000) (75,000) Total Revenues (75,000) (75,000) (75,000) (75,000) 100% 0 (31,670) 31,670 17Y009 3412 QUEEN STREET PUMPING STATION DESIGN 999 Capital Status 50% On Schedule to Tech Memo 1 and Preliminary Design Hit Milestones Complete 600 Consultants 300,000 300,264 300,264 625 Prime Contract Total Expenses 300,000 31,836 300,264 300,264 11% 268,428 641 Wastewater Cap RF (300,000) (300,264) (300,264) Total Revenues (300,000) (300,264) (300,264) (300,264) 100% 0 (268,428) 268,428 17Y011 3079 HESPELER TRUNK SANITARY SEWER REHABILITATION 999 Capital Status 95% On Schedule to All lining is complete. By‐pass has been Hit Milestones removed as well as Bailey Bridge. Nearing completion of manhole rehabilitations.
600 Consultants 60,000 60,000 11,454 71,454 605 Professional/Specialized Serv 5,000 5,000 5,000 10,000 610 In‐House Costs 5,000 5,000 5,000 625 Prime Contract 2,500,000 2,820,969 (225,000) 2,595,969 635 Other Costs 30,000 30,000 (5,000) 25,000 Total Expenses 2,600,000 2,583,065 2,920,969 (228,546) 2,707,423 95% 124,358 641 Wastewater Cap RF (2,600,000) (2,920,969) 213,546 (2,707,423) Total Revenues (2,600,000) (2,920,969) (2,920,696) 213,546 (2,707,423) 108% 213,546 (337,904) 337,904 17Y012 3403 MCGOVERN PUMPSTATION UPGRADE 999 Capital Status 25% On Schedule to Design of pumpstation in progress Hit Milestones 600 Consultants 190,000 190,000 190,000 625 Prime Contract 600,000 600,000 600,000 Total Expenses 790,000 35,666 790,000 790,000 5% 754,334 641 Wastewater Cap RF (790,000) (790,000) (790,000) Total Revenues (790,000) (790,000) (790,000) (790,000) 100% 0 (754,334) 790,000
Page 70 of 70212 ITEM #15
To: COUNCIL Meeting Date: 04/17/2018
Subject: 2019 Budget Timeline and Report No: 18-020 (CFO) Guidelines
From: Debbie Andrade, CPA, CMA, File No: N/A Senior Budget Analyst
RECOMMENDATION(S) THAT Council approve the 2019 budget timeline as set out in report CFO18-20
AND THAT Staff will prepare the 2019 multi-year operating budget including financial information for 2019, 2020, 2021 and 2022
AND FURTHER THAT any enhanced service levels, new programs or funding due to growth and any Council approved changes be highlighted in a separate growth column within the budget
EXECUTIVE SUMMARY The purpose of this report is to provide Council with the 2019 budget timetable and establish guidelines to direct city staff to prepare the 2019 multi-year operating budget which includes financial information for 2019, 2020, 2021 and 2022.
On December 19, 2017 Council acknowledged the 2019 and 2020 forecasted tax rates of 5.5% respectively. Staff is directed to prepare the 2019 multi-year operating budget in accordance with these forecasted rates, as well as, establish the 2021 and 2022 forecasts. Any significant changes made to the previously established 2019 and 2020 forecasts will be highlighted to Council.
BACKGROUND On December 19, 2017 Council acknowledged the 2019 and 2020 forecasted tax rates of 5.5% respectively. Staff is directed to prepare the 2019 multi-year operating budget in accordance with these forecasted rates, as well as, establish the 2021 and 2022 forecasts. Any significant changes made to the previously established 2019 and 2020 forecasts will be highlighted to Council.
213
The chart below includes a breakdown of the 2019 and 2020 forecasted rates provided to Council in 2017 (2021 and 2022 tax rate increases to be established):
ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
The 2019 budget process enables staff to focus on responsible financial management while maintaining transparency and accountability to management and citizens.
Comments: In February 2014, BMA Management Consulting Inc. was hired to conduct a corporate financial review. The purpose of the review was to evaluate the City’s financial policies and procedures to ensure that they reflect the best practices in municipal finance. There were 22 recommendations resulting from the corporate financial review that were
214
presented and approved by Council on September 8, 2014. The recommendations focused on the following areas:
- Budget Format, Layout and Content - Budget Timetable - Budget Control - Financial Policies
Finance will continue to build upon the recommendations resulting from the corporate financial review and work with departments to budget using key financial and economic indicators. Departments will review the ways in which they deliver services to the citizens and benchmark using indicators such as Ontario Municipal Benchmark Initiatives (OMBI) and Municipal Performance Measurement Program (MPMP). These tools will help to ensure we are delivering services efficiently and effectively across the organization and in comparison to other municipalities in the surrounding area.
Existing Policy/By-Law: On September 8, 2014 Council approved the new budget control by-law and financial policies resulting from the corporate financial review.
Financial Impact: Staff will prepare the 2019 multi-year operating budget with forecasted tax rate increases in 2019 and 2020 of 5.5% respectively. Also, the 2021 and 2022 forecast will be established, and any new FTEs, enhanced services or new programs that are added in 2018 through the formal forecasting process will be reflected in the 2019 multi-year budget.
Public Input: Through the City’s annual Budget Roadshow public input has been sought and incorporated into the 2019 and 2020 forecasts as established in 2018; however, no public input has been sought for the 2019 budget process.
Internal/External Consultation: The 2019 budget timetable has been shared with the corporate leadership team (CLT) and senior management team (SMT) for input.
CONCLUSION Staff is recommending that the 2019 budget timetable be approved by Council, and that staff prepare the 2019 multi-year operating budget including financial information for 2019 and 2020 in accordance with their previously forecasted rates of 5.5% respectively. Staff is also to prepare the 2021 and 2022 forecasts and include any new
215
enhanced service levels, new programs or funding required due to growth in the growth column of the budget.
SIGNATURE
Prepared by:
Name: Debbie Andrade Title: Senior Budget Analyst
Departmental Approval:
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A – Budget Timetable
216 Appendix “A”
2019 Budget Timetable Budget Preparation
Tuesday, April 17, 2018 Operating and Capital Budget Guidelines and Timetable to Council
Week of April 30, 2018 Distribution of Operating and Capital Budget Guidelines and Timetable to Departments
Week of June 25, 2018 Schedule Released for Budget System Training to Departments
Week of July 16, 2018 Operating and Capital Budget Call to Departments
Week of July 16, 2018 Budget System Training to Departments
Week of July 30, 2018 Finance to Distribute Salary Plan Reports to Departments
Friday, August 31, 2018 Final Signed off Salary Plan Reports Due Back to Finance
Friday, August 31, 2018 Submission Deadline to PMO Office for PMO Requirements (2019 Project Request forms and 2020-2028 New Projects)
Friday, September 14, 2018 Budget System Closed to Departments for 2019-2022 Operating, Water/Wastewater and 2019-2028 Capital Budgets. Municipal Fees & Charges Submission Due to Finance
Week of September 24, 2018 Budget Review of Department Submissions with DCM and Budget Analysts
Week of October 1, 2018 Finance Review of Budget Submissions with CFO
217 Appendix “A”
Management Review
Wednesday, October 17, 2018 Budget Working Group Review of Capital Projects (9:00 a.m. – 4:30 p.m.)
Monday, October 22, 2018 Budget Working Group Review of Capital Projects (9:00 a.m. – 4:30 p.m.) (If Required)
Week of November 5, 2018 Draft Operating, Water/Wastewater and Capital Budget Distribution to Corporate Leadership Team Monday, November 12, 2018 Corporate Leadership Team Review: Operating, (9:00 a.m. – 4:30 p.m.) Water/Wastewater, and Capital Budgets
Thursday, November 15, 2018 Corporate Leadership Team Review & Wrap-Up: (9:00 a.m. – 4:30 p.m.) Operating, Water/Wastewater, and Capital Budgets
Week of December 3, 2018 Budget Summary Report Delivered & Meetings with the Public Held in Various Locations within Preston, Hespeler and Galt (Budget “Roadshow”)
Week of December 17, 2018 Deliver and Review Draft Budgets with Representatives of Bargaining Units Council Review and Approval
Week of December 17, 2018 2018 Municipal Fees & Charges, 2018-2020 Operating and Water/Wastewater Budgets, 2018 Capital Budget, and 2019-2027 Capital Forecasts to Council
Week of December 17, 2018 Operating, Water/Wastewater, and Capital Draft Budgets Posted on the Internet
Wednesday, January 16, 2019 Budget Presentations and Delegations Received (7:00 p.m.)
Monday, January 21, 2019 Council Budget Review & Approval (9:00 a.m. - 4:30 p.m.
Monday, January 28, 2019 Council Budget Review & Approval (9:00 a.m. - 4:30 p.m.)
218 ITEM #16
To: COUNCIL Meeting Date: 04/17/2018
Subject: Heat Pumps and Cooling Tower Report No: 18-024 (CFO) Replacement, Durward Centre and Centre for the Arts
From: Denise Hellyer, Senior Buyer File No: Tender 2018-21
RECOMMENDATION(S) THAT Council approve the draw from Gas Tax Grant in the amount of $58,606.33 for Capital Project A/00321 Heat Pumps and Cooling Tower Replacement, David Durward Centre and Centre for the Arts;
AND THAT Council approve the award of Tender 2018-21 Heat Pumps and Cooling Tower Replacement, David Durward Centre and Centre for the Arts to Superior Boiler Works and Welding of Stoney Creek for the total price of $396,251.45, includes H.S.T., this being the lowest compliant bid received, as outlined in Report CFO/18-24.
EXECUTIVE SUMMARY Purpose
• Council approval is required to award this project because additional funding is required to complete the project and only two compliant bids were received.
Key Findings
• Financial reporting of capital project.
Financial Implications
• The award of this tender will require a transfer to the Capital project to fund the expenditure.
219 BACKGROUND The Manager is delegated the authority to approve the award of Tenders and Proposal over $100,000.00 when all of the following conditions have been satisfied:
a) when there is a sufficient funding, as approved by Council through the budget process and verified by the Finance Department by the Departmental Recommendation to Award Report. b) when all procedures in accordance with this By-law, have been followed. c) when the lowest compliant Tender bid or highest scored Proposal is accepted and recommended; and d) when at least three valid responses from vendors have been received.
Tender 2018-21 does not meet requirement a) and d), as outlined in Purchasing By-law excerpt above, as additional funding is required to proceed and only two compliant bids were received.
ANALYSIS Strategic Alignment: PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
Goal #2 - Governance and Leadership
Objective 2.5 Focus on the responsible management of financial resources, ensuring transparency and accountability.
The public tendering process ensures the City maintains an open and transparent public process that provides accountability on the utilization of financial resources.
Comments: Details related to this tender process are:
a) Name of successful vendor in prior year (or period): N/A b) Further Information: One bidder was deemed non-compliant as their bid bond was not properly signed and sealed.
The Purchasing Department agrees with the Sustainable Design and Development’s recommendation to award the project based on the lowest bid received, as outlined in the Departmental Recommendation to Award Tender.
Existing Policy/By-Law: Purchasing By-law #133-14, as amended.
220 Financial Impact: Additional funds from the Gas Tax Grant will be required to fund this expenditure.
Public Input: Request for Tender documents for this project were made available to the public for viewing and submission on the City of Cambridge Biddingo.com website. This tender had twenty seven plan takers and three submissions were received.
Internal/External Consultation: Request for Tender documents were compiled by the Purchasing Division, however the detailed specifications contained within the tender documents were prepared and submitted to Purchasing Division by the Sustainable Design and Development with the assistance of an engineering consulting firm. The advertising for this proposal was as follows: a) Advertised on the Biddingo.com/Cambridge website on March 7, 2018 b) Tender Closing Date was March 20, 2018 Final Date for Acceptance of Bid is May 20, 2018
CONCLUSION That Council approval is required to award Tender 2018-21 Heat Pumps and Cooling Tower Replacement, David Durward Centre and Centre for the Arts to Superior Boiler Works and Welding of Stoney Creek.
SIGNATURE
Prepared by:
Name: Denise Hellyer Title: Senior Buyer
Departmental Approval:
Name: Steven Fairweather Title: Deputy City Manager/Chief Financial Officer
221 City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
Appendix A - Departmental Recommendation to Award Tender
222 Appendix A
Departmental Recommendation to Award Tender
1. Number and Description: T2018-21 DDC Heat Pump
2. Department: Sustainable Design and Dev. Dept. File: F93001
3. Date to Council: May 15, 2018
4. Purpose / Description of Tender: Heat Pumps and Cooling Tower Replacement David Durward Centre and Centre for the Arts
5. Submissions:
Company City Bid Amount a) Superior Boiler Works and Welding Stoney Creek $396,251.45 b) Roberts Onsite Kitchener $469,967.00 c) Nelco Mechanical Limited* Kitchener $473,470.00 *Nelco Mechanical Limited was deemed to be a non-compliant bid 6. Price Comparison: N/A
7. Recommendation to Award: It is recommended that Tender T2018-06 be awarded to Superior Boiler Works and Welding, 375 McNeilly Rd, Ontario, L8E 5H4, based on highest ranking score.
8. Justification for Award: The bid for the base scope of work came in over budget. Consultant recommendation is to proceed with the base bid and separate prices. If separate prices can’t be awarded, these items can be implemented at a later date.
9. Reasons for Non-Qualification: N/A
10. Consultant’s Comments: To award to Superior Boiler Works and Welding, based on highest ranking score.
11. Exceptional Circumstances: N/A
12. Expenditures:
223
Appendix A
Expenditures Account # Amount a) This Tender 501050 A/00321-40 $ 396,251.45 Prime Contract b) Contingency 501050 A/00321-40 $35,000.00
c) Consultant Spent/Committed 501026 A/00145-40 $22,487.00
Subtotal $ 453,738.45
Less HST Rebate (x.8646) $45,132.12
Total Expenditures $ 408,606.33
13. Financing From Capital/Operating/Equipment Budget and/or Reserve Fund: Account # Description 401027-A/00321-40 Gas Tax Grant $ 350,000.00
Total Financing $ 350,000.00
14. Submission Is Over / (Under) Budget Approval: (If “Over”, see # 15 below. If “(Under)”, see # 16.)
Account # Description 401027-A/00324-40 Gas Tax Grant $58,606.33
Total over / (under) $(58,606.33)
15. Submission Is Over Budget. Source of Additional Funding:
Account # Description 501043-800000039 Gas Tax Grant $58,606.33
Explanation: Base bid was created based on consultant’s estimate and recommendation, however, due to current construction season and many mechanical projects on energy savings, we found hard to even obtain their prices. It recommended that we proceed with this tender and take the additional funds from the Gas Tax Reserve.
16. Submission Is Under Budget:
Account # Description N/A
224
Appendix A
17. Comments On Recommending Awards Where Less Than Three Submissions Have Been Received: Three bids were received through a competitive tender process. The highest bid was deemed non-compliant and it is recommended to award this tender to the lowest bidder.
18. Other Comments: N/A
Prepared by: Slobodanka Lekic, Manager of Building Construction, Sustainable Design and Development
Manager: George Forhan, Director Realty & Property Services
Department Head Approval: Steven Fairweather, CFO
225
226 UNFINISHED BUSINESS ITEM# 1
To: GENERAL COMMITTEE Meeting Date: 04/17/2018
Subject: Annual Request for Special Report No: 18-011(CRP) Occasion Permit endorsements
From: James Hutson, Supervisor of File No: C1102 Council/Committee Services
RECOMMENDATION(S)
THAT Council staff report 18-011(CRP), re: Annual Request for Special Occasion Permit endorsements for the following organizations be received;
AND THAT the Request(s) identified in Report 18-011(CRP) be approved.
EXECUTIVE SUMMARY Purpose • The purpose of this report is to obtain Special Occasion Permit endorsements for events being held in the City of Cambridge. • The request is for Council to provide a letter of municipal significance in order for the organizations listed herein to obtain a special occasion permit to serve alcohol
Key Findings • In order to obtain a special occasion permit from the Alcohol & Gaming Commission of Ontario, the municipality must endorse the event; and,
Financial Implications • Revenue is expected for park and facility rentals
227
BACKGROUND To streamline the annual process to obtain Special Occasion Permit approval endorsements, the Clerk’s office consolidates these requests in one report.
Staff report 18-011(CRP) was deferred at the April 3, 2018 General Committee meeting. The revised report has omitted requests for exemptions to Noise By-law 32-04, as these requests have been encompassed in the revised Noise By-law which is scheduled for approval at the April 17, 2018 Council meeting.
The following charitable organizations/events apply on a yearly basis as it relates to Special Occasion Permit requests:
1. Neighbourhood Day – Fiddlesticks Neighbourhood Association – June 2, 2018
2. Mayor’s Celebration of the Arts – City Hall – June 15, 2018
3. Cambridge International Street Art Scene – Downtown Galt – June 16, 2018
4. Hot Springs Music Festival – Central Park – June 23, 2018
5. Cambridge Celebrates Canada Day – Riverside Park – July 1, 2018
6. Hespeler Village Music Festival – Forbes Park – July 7, 2018
7. Cambridge Scottish Festival – Churchill Park – July 20 & 21, 2018
8. Cambridge Rotary Family Ribfest – Riverside Park – August 10 – 12, 2018
9. Riverside Jamfest – Riverside Park – September 1, 2018
10. South Waterloo Agricultural Society (Cambridge Fall Fair) – Dickson Park - first weekend after Labour Day – September 6 - 9, 2018
11. Hespeler Village Neighbourhood Association Harvest Festival – September 22, 2018
Special Occasion Permits for events requesting Municipal Significance
Municipal Significance is a public event which:
• a municipal resolution or a letter from a delegated municipal official (City Clerk) is required designating the event as “municipally significant”
• is held outdoors by a non-registered charitable/non-profit organization
• can be a one time, annual or infrequently occurring event that is open to the public, has local, regional, national or international, historical or cultural
228
significance, builds awareness of diverse cultures or benefits the community at large
The following charitable organizations/events apply for municipal significance status on a yearly basis:
1. Mayor’s Celebration of the Arts – City Hall – June 15, 2018
2. Cambridge International Street Art Scene – Downtown Galt – June 16, 2018
3. Cambridge Celebrates Canada Day – Riverside Park – July 1, 2018
4. Hespeler Village Music Festival – Forbes Park – July 7, 2018
5. Cambridge Scottish Festival – Churchill Park – July 20 & 21, 2018
6. Cambridge Rotary Family Ribfest – Riverside Park – August 10 & 12, 2018
7. South Waterloo Agricultural Society (Cambridge Fall Fair) – Dickson Park - first weekend after Labour Day – September 6 - 9, 2018
8. Mayor & City Council’s Oktoberfest Community Luncheon and Keg Tapping – City Hall – Civic Square
The Clerk’s Division continues to receive requests from the event organizers and notify the organizations of the process to obtain their special occasion permit endorsement letter for the Alcohol and Gaming Corporation of Ontario. Request letters will be required earlier in the year to ensure a smoother process for the event organizers and Council.
Additional Requests
The following charitable organizations/events applied in 2017 and apply on a yearly basis as it relates to Special Occasion Permit requests:
1. Portuguese Club of Cambridge – Temporary Extension of Liquor Licence
2. Armenian Heritage Celebration – 15 International Village Drive
3. Mayor & City Council’s Oktoberfest Community Luncheon and Keg Tapping – City Hall – Civic Square
4. Fatima Parish Community (Our Lady of Fatima & Santo Cristo Festivals) – 185 Elgin Street South
Any new requests received by the Clerk’s Division for Special Occasion permit approval and endorsement will continue to be approved by Council as individual requests.
229
ANALYSIS Strategic Alignment: PLACE: To take care of, celebrate and share the great features in Cambridge that we love and mean the most to us.
Goal #3 - Arts, Culture, Heritage and Architecture
Objective 3.3 Facilitate, support and provide a diverse range of events and festivals that bring all people together from across the city, region and beyond.
These events help promote participation in the City of Cambridge and encourage residents in the arts, culture and to participate in family fun entertainment and activities within the City of Cambridge.
As a continuous improvement initiative, preparing one report to Council on the above permit request exemptions is efficient and is good governance.
Comments Many of these events include live performances from local artists, and family friendly entertainment. Promoting these events within the City of Cambridge adds to the vibrancy of Cambridge and the city’s cultural background.
Existing Policy/By-Law: The following policy applies to these requests: 1. Policy CRP-160.040 (Alcohol and Gaming Commission of Ontario (AGCO) – Special Occasion Permit Endorsement) which permits the municipality to endorse requests from organizations to receive a permit for special events contingent upon meeting all the necessary criteria and rules of the AGCO.
Financial Impact: Revenue is expected for park and facility rentals. Public Input: The above events have been held annually for a number of years and residents are supportive and attend in large numbers. During the strategic plan phase 1 public consultations, the active annual events calendar contributed to residents’ enjoyment of living in Cambridge.
230
Internal/External Consultation: The event organizers have notified Police, Fire, Health and the Community Development of their event and will obtain any additional permission and/or permits that may be required.
CONCLUSION These are annual events many of which have occurred without incident throughout the City of Cambridge for many years. As such, staff is recommending that exemptions and approvals continue for the 2018 festivities and events.
A more streamlined approach will assist with the effectiveness of governance while still ensuring appropriate approvals are put in place.
SIGNATURE
Prepared by:
Name: James Hutson Title: Supervisor of Council/Committee Services
Departmental Approval:
Name: Dave Bush Title: Deputy City Manager, Corporate Services
231
City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS
N/A
232 UNFINISHED BUSINESS ITEM #2
To: Council Meeting Date: 04/17/2018
Subject: Noise By-law Review Report No: 18-018(OCM)
From: Nadia Koltun, Assistant City File No: C01 NOI Solicitor
RECOMMENDATION(S)
THAT the Council enact the proposed noise by-law as set out in Schedule A to Report No. 18-018(OCM), and approve the short form fines for contraventions of the proposed noise by-law.
EXECUTIVE SUMMARY
Purpose The purpose of this revised report is to advise Council of the provisions of the proposed noise by-law as the proposed by-law has been changed to reflect the comments provided by members of Council at the 3 April 2018 General Committee meeting. The changes are specifically described in the body of this report.
Subject to the exemptions contained in the proposed by-law, no person shall make noise from the activities identified in the two schedules attached to the proposed by- law. The by-law also sets up a process whereby organizations and individuals may obtain temporary noise exemption permits. Key Findings
It is recommended that Council enact the proposed by-law including the changes resulting from the comments of members of Council because
1. The Schedules to the proposed by-law specifically and clearly identify prohibited noise, whereas the current Noise By-law sets out only a general description of the prohibited noise as noise which is likely to disturb the inhabitants. The identification of specific prohibited noise provides a better understanding of the by-law for community residents and for enforcement officers.
233 2. The proposed by-law removes the potential legal challenges resulting from the current Noise By-law. It relieves the by-law enforcement officer from the need to decide whether the noise is likely to disturb the inhabitants.
3. The proposed by-law removes bureaucratic red tape. Community organizations will not require annual exemptions from the Noise By-law for their established community events. For the unique or infrequent events, community organizations can apply for a temporary noise by-law exemption permit.
4. The proposed by-law contains regulations which align with the prohibited noise regulations and exemptions in force in surrounding municipalities.
BACKGROUND
A review of the current City Noise By-law indicates that By-law 32-04 is vulnerable to legal challenges. The By-law provides that it is an offence to make “noise likely to disturb the inhabitants”. These words would require the prosecution to demonstrate that the inhabitants in the vicinity of the noise were likely to be disturbed. In the enforcement of the by-law or a prosecution under this by-law, the opinion of a by-law enforcement officer alone would not be sufficient to establish that the noise complained of was “noise likely to disturb the inhabitants”. It is open to the court to view by-law officer’s conclusion as a subjective conclusion whereas the words of the by-law require some form of objective review of the noise. This objective review is usually achieved by having the inhabitants who could hear the sounds come to court and testify that the sounds were noise which disturbed them. Usually residents do not wish to come to court to present such testimony. In these circumstances, it is recommended that the Noise By-law be amended to remove these potential legal challenges. ANALYSIS
Strategic Alignment:
An amended Noise By-law would provide a postive community environment for the citizens of Cambridge and would implement the following Theme, Goal and Objective of the Strategic Plan.
PEOPLE To actively engage, inform and create opportunities for people to participate in community building – making Cambridge a better place to live, work, play and learn for all.
2
234 Goal #1 - Community Wellbeing
Objective 3.3 Facilitate, support and provide a diverse range of events and festivals that bring all people together from across the city, region and beyond. Comments:
Basically the proposed Noise By-law provides as follows:
1. No person shall make noise.
2. Noise is defined to include a. The sounds defined and set out Schedules A and B to the by-law, and b. Any sounds, other than those set out in Schedule A and B, where the sounds are likely to disturb the inhabitants (i) due to the volume, pitch, nature or duration, or (ii) because it is unusual, unreasonable or excessive in the circumstances
3. Schedule A noise is noise which is prohibited throughout the City and includes the squealing of motor vehicle tires, idling of a motor vehicle engine, motor vehicle exhaust, radio in a motor vehicle, bell, horn or siren or other warning device on a motor vehicle for unreasonable time, yelling, loud singing, shouting and detonation of explosives.
4. Schedule B noise is noise which is prohibited during certain times and in certain areas of Cambridge. For example the operation of construction equipment during the work week from 7:00 pm on the previous day to 7:00 am on the following day.
5. Exemptions to the requirements of the proposed noise by-law include noise associated with a. Certain activities such as public emergencies, operations of bells, chimes, carillons or clocks and the recitation of prayers associated with religious or public buildings or with religious or public festivals, b. The Community Events listed in Schedule C of the proposed by-law, and c. Those activities which have received a temporary noise by-law exemption permit.
6. The Chief Building Official may issue a temporary noise by-law exemption permit where an application is made for the permit 30 days prior to the event generating the noise. The application would describe the nature of the noise, reasons why the exemption should be granted, and the steps planned to minimize the noise.
3
235 Changes resulting from Comments of Council Members
The changes resulting from the comments provided by Council Members at the 3 April 2018 meeting of General Committee are set out below.
a. The definitions contained in the proposed by-law have been refined by adding the word “snowmobile” to the definition of motorized snow vehicle, and by the adding the word “pitch” in the definition of noise. b. The time periods set out in Schedule B have been adjusted to reflect concerns expressed about the impact of early morning noise on residences. The changes in Schedule B also recognize that some noise will be generated by industrial uses. Changes to the early morning times in Schedule B have been made as follows. i. Noise from radios and other electronic devices in commercial areas is prohibited during the period from 2:00 am to 7:30 am, instead of 2:00 am to 6:30 am; ii. Noise from items such as lawnmowers, leaf blowers, and drills is prohibited during the work week during the period from 9:00 pm on the previous day to 7:30 am the following day, instead of 6:30 am; iii. Noise from dirt bikes and go-carts is prohibited from 9:00 pm on the previous day to 7:30 am the following day, instead of 7:00 am; iv. Construction noise is prohibited during the work week from 7:00 pm on the previous day to 7:00 am on the following day, instead of 6:30 am. The 7:00 am time is recommended because the Highway Occupancy Permits issued by Transportation Services for work on municipal roads covers the period from 7:00 pm on the previous day to 7:00 am on the following day and because the current Noise By-law also sets out this time period. v. The proposed by-law does not contain prohibitions of noise related uniquely to industrial uses. Industrial noise prohibitions are contained within the general regulations in the by-law. For example, Schedule B prohibits the noise resulting from the backup warning devices on all vehicles including industrial vehicles except where such noise is permitted by the Highway Traffic Act.
c. In addition, changes have been incorporated into Schedule C of the proposed by-law to align the City Solicitor’s report and proposed noise by- law with the City Clerk’s report regarding community events. As a result, the City Solicitor’s report deals with exemptions to the noise by-law while the City Clerk’s report deals with special occasion permits.
A complete draft of the proposed noise by-law, including track changes to the by-law showing the changes resulting from Council Members’ comments, is attached as Schedule A to this Report. 4
236 Existing Policy/By-Law:
By-law 32-04 (Noise By-law) currently provides only two regulations regarding noise in the City of Cambridge as follows:
1. No person shall ring bells, blow horns, shout, make or permit unusual noises, or noises likely to disturb the inhabitants of the municipality. 2. No construction noise shall occur between the hours of 8:00 pm on Saturday and 7:00 am on Monday except in an emergency.
The By-law is enforced on a complaint basis.
Prosecutions under the current Noise By-law may be vulnerable to legal challenges. Financial Impact:
The revised by-law will not result in increased enforcement costs to the municipality.
Under the current Noise By-law, the municipality may enforce the provisions of the By- law through the issuance of a certificate of offence (similar to a traffic ticket for speeding, failing to stop at a stop sign, etc). The Senior Regional Justice of the West Region of the Ontario Court of Justice has accepted a short form wording of a contravention under the current Noise By-law and has approved the current set fine of $245.00 for the contravention.
With the passage of the proposed noise by-law, it will be necessary to submit revised short form wording for contraventions under the by-law and revised set fines. It is recommended that the following short form wordings and set fines be submitted to the Senior Regional Justice:
Short Form Wording of Section of proposed Proposed set fine Contravention noise by-law Make noise 2(1) $245.00 Permit noise to be made 2(1) $245.00 Cause noise to be made 2(1) $245.00 Fail to comply with order 5(4) $245.00
Public Input:
By-law Enforcement has indicated that the public has complained that the provisions of the current Noise By-law are too vague and unclear and do not contain the appropriate exemptions.
5
237 Unlike other municipal by-laws, no public hearings are required in regard to noise by- laws. Internal/External Consultation:
Internal Consultation
By-law Enforcement
By-law Enforcement has indicated that better service could be provided to the community if the restrictions regarding the making of noise could be better understood by the enforcement staff. The By-law Enforcement staff could better explain the rules regarding prohibited noise if the restrictions in the by-law were clearer. The proposed by-law contains the specific descriptions of prohibited noise required.
Community Services Division
Staff of the Recreation and Culture section of the Community Development Department, have indicated strong support for the proposed noise by-law. Staff have identified the following benefits of the proposed by-law:
the community organizations will no longer need to request that Council annually pass a by-law providing their community event an exemption under the current Noise By-law as the schedule of community events in the proposed noise by-law will provide a continuing exemption, for unique community events not included in the proposed community event schedule, the proposed by-law provides a “red tape” free process for obtaining an exemption through the temporary noise by-law exemption permit.
External Consultation
Waterloo and Kitchener
The draft noise by-law is fundamentally aligned with the noise by-laws of Waterloo and Kitchener in that the types of prohibited noise and exempted noise in the draft noise by- law are similar to, or the same as, the noises prohibited or exempted in Waterloo and Kitchener. For example, with the enactment of the draft noise by-law, construction noise is prohibited in Kitchener, Waterloo and Cambridge between the basic hours of 7:00 pm the previous day to 7:00 am the following day during the week. With the enactment of the draft noise by-law, designated municipal officials in both Waterloo and in Cambridge may issue temporary noise exemption permits.
Other municipalities
In the preparation of this Report, the by-laws from the municipalities of Hamilton, Guelph, London, Mississauga, Brampton, Kingston, and Ottawa were surveyed. These
6
238 by-laws contained the temporary noise exemption permit process and the exemptions in favour of community or special events as proposed in the draft noise by-law. CONCLUSION
It is recommended that Council enact the proposed noise by-law for the following reasons.
1. Schedules A and B of the proposed by-law specifically and clearly identify prohibited noise, providing better understanding of the by-law for community residents and for enforcement officers.
2. The proposed by-law removes the potential legal challenges resulting from the current Noise By-law. It relieves the by-law enforcement officer from the need to decide whether the noise is likely to disturb the inhabitants.
3. The proposed by-law removes bureaucratic red tape. Community organizations will not require annual exemptions from the Noise By-law for their established community events. For the unique or infrequent events, community organizations can apply for a temporary noise by-law exemption permit.
4. The proposed by-law contains regulations which align with the regulations in force in surrounding municipalities. SIGNATURE
Prepared by:
Name: Nadia Koltun Title: Assistant City Solicitor
Departmental Approval:
Name: Gary Dyke Title: City Manager
7
239 City Manager Approval:
Name: Gary Dyke Title: City Manager
ATTACHMENTS Attachment A –proposed noise by-law, including track changes reflecting Council Members’ comments
8
240 Version 10 5 April 2018 ATTACHMENT A
BY-LAW NO. -187
THE CORPORATION OF THE CITY OF CAMBRIDGE (Being a by-law to prohibit and regulate noise and to repeal By-law 32-04)
WHEREAS sections 8 and 11 of the Municipal Act, 2001 authorize the municipal council to pass by-laws necessary and desirable for municipal purposes, and in particular paragraphs 5 and 6 of subsection 11 (2) authorize by-laws concerning the economic, social and environmental well-being of the municipality and the health, safety and well- being of persons;
AND WHEREAS section 129 of the Municipal Act, 2001 provides that a municipal council may pass by-laws to prohibit and regulate with respect to noise;
AND WHEREAS section 128 of the Municipal Act, 2001 authorizes the municipal council to pass by-laws to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of the municipal council are or could become public nuisances;
AND WHEREAS in the opinion of the municipal council of the City of Cambridge sounds from certain activities are, or could become, a public nuisance;
AND WHEREAS the municipal council considers it desirable to prohibit and regulate excessive and unnecessary noise in order to maintain the quality of life, well-being and health of the inhabitants of the City of Cambridge and to reduce the potential occurrence of public nuisances.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Cambridge hereby enacts as follows:
1
241 Version 10 5 April 2018
Definitions
1. In this By-law,
“Chief Building Official” means the chief building official appointed by the council of the Corporation of the City of Cambridge,
“City” means the Corporation of the City of Cambridge,
“construction equipment” means any equipment or device designed and intended for use in construction or material handling, including but not limited to air compressors, pile drivers, pneumatic or hydraulic tools, bulldozers, tractors, excavators, trenchers, cranes, derricks, loaders, scrapers, pavers, generators, off-highway haulers, trucks, ditchers, compactors and rollers, pumps, concrete mixers, graders, stone crushing equipment or other material handling equipment,
“highway” means a common and public highway and includes any bridge, trestle, viaduct or other structure forming part of the highway and, except as otherwise provided, includes a portion of a highway,
“holiday” means,
(a) New Year’s Day, (b) Family Day, (c) Good Friday, (d) Easter Monday (e) Victoria Day, (f) Canada Day, (g) Labour Day, (h) Thanksgiving Day, (i) Christmas Day, (j) Boxing Day, and (k) Any other public holiday declared by proclamation of the Lieutenant Governor
“motor vehicle” includes an automobile, a motorcycle, a motor-assisted bicycle unless otherwise indicated in this By-law, and any other vehicle propelled or driven otherwise than by muscular power, but does not include a street car or other motor vehicle running only upon rails, a power-assisted bicycle, a motorized snow vehicle, a traction engine, a farm tractor, a self-propelled implement of husbandry or a road-building machine,
“motorized snow vehicle” means a self-propelled vehicle designed to be driven primarily on snow, including snowmobiles,
“multi-residential building” includes a building containing multiple units intended for human occupancy including an apartment building and a condominium building,
2
242 Version 10 5 April 2018
“municipal by-law enforcement officer” means a municipal by-law enforcement officer appointed by the municipal council of the City of Cambridge and a police officer of the Region of Waterloo Police Service,
“noise” means (a) the sounds set out in Schedules A and B, and (b) where the sound is not set out in Schedules A and B, sound that is likely to disturb the inhabitants (i) due to its volume, pitch, nature or duration, or (ii) because it is unusual, unreasonable or excessive in the circumstances, and (iii) does not include persistent dog barking or howling,
“Official Plan” means the Cambridge Official Plan as approved, in part, with modifications by the Region of Waterloo on November 21, 2012 and amended by the Ontario Municipal Board on 22 April 2014, as amended from time to time,
“person” includes an individual, a corporation, organization, association, club, and partnership,
“Zoning By-law” means By-law No. 150-85 of the Corporation of the City of Cambridge, as amended from time to time,
Prohibition
2. (1) No person shall make, emit, or cause noise, or permit noise to be made or emitted.
(2) Sounds resulting from
(a) the activities set out in Schedule A, subject to the exemptions set out in Schedule A are deemed to be noise, and
(b) the activities set out in Schedule B during the prohibited times and in the prohibited areas set out in Schedule B are deemed to be noise.
Applicability of By-law
3. Notwithstanding any other provisions of this By-law, this By-law shall not apply to the sounds arising from
3
243 Version 10 5 April 2018
(a) the activities of the Waterloo Regional Police Service, provincial or federal police, City of Cambridge Fire Department, or ambulance during the performance of the duties of these services,
(b) a public emergency,
(c) the operation of vehicles, machines and equipment by or on behalf of the City, or a public entity or a public utility, in the construction, installation and maintenance of public infrastructure, including snow removal equipment, road cleaning equipment, grass cutting or field maintenance equipment, tree and shrub pruning and mulching equipment, painting machines for crosswalks and highways, garbage collection and disposal vehicles, waste recycling vehicles, construction equipment, and similar vehicles, machines and equipment,
(d) signalling devices used as traffic and pedestrian control devices at intersections and crosswalks,
(e) the operation of bells, chimes, carillons or clocks and the recitation of prayers associated with religious or public buildings or with religious or public festivals ,
(f) activities from industrial uses located on lands principally used for industrial uses or lands designated for industrial uses as set out in the Official Plan or Zoning By-law if the sound is in accordance with the terms and conditions of a valid environmental compliance approval issued under the Environmental Protection Act, R.S.O. 1990, c. e19, where such approval addresses sound as a source of contamination,
(g) activities which occur within a single unit in a multi-residential building unless the sound resulting from such activities is clearly audible and identifiable as a prohibited noise in Schedules A and B in a common area of the building such as the hallway, the stairway or the lobby or other similar area,
(h) activities that occur on lands and premises which are owned, occupied and regulated by public entities, such as municipalities other than the City of Cambridge, school boards, universities, community colleges, conservation authorities and library boards, or
4
244 Version 10 5 April 2018
(i) the operation of air conditioning units, heating pumps for swimming pools, and refrigeration units, provided the units or the pumps are in proper working order,
(j) activities that occur during the community events set out in Schedule C,
(k) activities that are the subject of a valid temporary noise exemption permit.
Exemption Applications
4. (1) Any person may submit an application in writing for a temporary noise exemption permit to the Chief Building Official no later than 30 days prior to the event which is the subject of the application. (2) The application shall contain all of the following information and material (a) the name and contact information of the applicant including municipal address, phone number and email address (b) a detailed description of the event generating the noise (c) the location of the event or activity for which the exemption is sought (d) a description of the source of noise and level of sound for which the exemption is sought (e) the times of day, and the period of time for which the exemption is sought (f) the reasons why the exemption should be granted (g) if available, the consent in writing of the owners and/or occupants of the properties abutting the location of the event or activity for which the exemption is sought (g) steps, if planned, or presently being taken, to minimize the noise (h) an application fee as set out in the Fees By-law.
(3) The Chief Building Official may
(a) issue a temporary noise exemption permit (b) refuse to issue, suspend, revoke, or cancel a temporary noise exemption permit (c) impose conditions on the issuance of a temporary noise exemption permit.
5
245 Version 10 5 April 2018
(4) In making his decision in regard to the temporary noise exemption permit, the Chief Building Official shall determine
(a) any negative effects or any benefits that the granting of the temporary noise exemption permit may have for the neighbouring properties and the City,
(b) any previous violation of the Noise By-law or violations of the conditions imposed through previous temporary noise exemption permits by the applicant, and
(c) any other matter that the Chief Building Official reasonably considers to be relevant to the application.
(5) The Chief Building Official may impose conditions in regard to the temporary noise exemption permit , including but not limited to
(a) the type and volume of noise that may be made,
(b) the times during which the noise may be made,
(c) the date of expiry of the temporary noise exemption permit, and
(d) the posting of security by the applicant.
(6) The Chief Building Official shall give written notice of his decision to the applicant by regular mail at the address provided on the application; the written notice shall contain the decision and the grounds of the decision.
(7) The decision of the Chief Building Official shall be final.
(8) The applicant shall comply with the terms and conditions of the temporary noise exemption permit granted by the Chief Building Official.
(9) Failure by applicant to comply with the terms and conditions of the temporary noise exemption permit shall render the temporary noise exemption permit null and void.
Enforcement
5. (1) When a municipal by-law enforcement officer is satisfied that this By-law has been contravened, the officer may issue an order to discontinue the contravention to the person who contravened the By-law, or who caused or permitted the contravention of the By-law, or the owner or occupier of the land or premises where the contravention occurred.
6
246 Version 10 5 April 2018
(2) The order shall set out
(a) the municipal address of the land or premises where the contravention occurred.
(b) the date of the contravention,
(c) reasonable particulars of the contravention, and
(d) the date by which there shall be compliance with the By-law.
(3) The order may be served personally on the person to whom it is directed or by regular mail to the last known address of that person, in which case it shall be deemed to have been given on the third day after it is mailed.
(4) Every person on whom the municipal by-law enforcement officer has served an order shall comply with the order.
6. A municipal by-law enforcement officer may enter upon land or premises at any reasonable time for the purpose of carrying out an inspection to determine compliance with this By-law, with any order issued under this By-law and any order issued under the Municipal Act, 2001.
7. No person shall hinder or obstruct, or attempt to hinder or obstruct any person who is exercising a power or performing a duty under this By-law.
Penalty
8. (1) Any person who contravenes any provision of this By-law is guilty of an offence.
(2) Any director or officer of a corporation who knowingly concurs in the contravention of this By-law is guilty of an offence.
9. (1) A person convicted of an offence under this By-law is liable,
(a) not less than $245 and not more than $10,000 on first conviction , and,
(b) not less than $700 and not more than $25,000 on each subsequent conviction.
(2) A corporation convicted of an offence under this By-law is liable,
(a) not less than $500 and not more than $20,000 on first conviction , and,
7
247 Version 10 5 April 2018
(b) not less than $1,000 and not more than $40,000 on each subsequent conviction.
(3) Notwithstanding subsections 8 (1) and (2), every person convicted of an offence under this By-law is liable, in addition to the penalties mentioned in subsections 8 (1) and (2), is liable for each day or part of each day on which the offence occurs or continues, to a fine of $1,000.
(4) If this By-law is contravened and a conviction entered, in addition to any other remedy and to a penalty imposed by this By-law, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order prohibiting the continuation or repetition of the offence by the person convicted.
General
10. Schedules A, B and C attached hereto shall form part of this By-law.
11. By-law 32-04 and any amendments thereto are repealed.
12. This By-law may be referred to as the “Noise By-law”.
13. This By-law will be effective 30 days after the expiry of the day upon which the Senior Regional Judge of the West Region of the Ontario Court of Justice has set the set fines for the offences created by this By-law.
PASSED AND ENACTED this day of 2018
______
Mayor
______
Clerk
8
248 Version 10 5 April 2018
BY-LAW NO. -187
SCHEDULE A
(NOISE PROHIBITED IN CAMBRIDGE SUBJECT TO EXEMPTIONS)
Noise resulting from the Exemptions following activities is prohibited
The squealing of motor vehicle None tires while such vehicle is on a property other than a highway
The idling of a vehicle motor in This noise is permitted where excess of one minute (a) Such idling is recommended by the manufacturer and proof of such recommendation is provided to the Municipal By-Law Enforcement Officer (b) Such idling is necessary to the basic function of the equipment such as a concrete mixer on a concrete mixing truck, a lift platform, a refuse compactor or a heat exchange system, or similar equipment (c) Such idling is necessary due to weather conditions that require the vehicle to idle to keep a heating or refrigeration system operating for the preservation or welfare of the cargo in such vehicle
The operation of a motor vehicle None without an effective exhaust muffling device in proper working order
The operation of a radio, stereo None or similar device in a motor vehicle that is clearly audible at least six metres from the motor vehicle
The sounds of any bell, horn, This noise is permitted where the law permits such siren or other warning device on sounds. any motor vehicle for an
9
249 Version 10 5 April 2018
unnecessary or unreasonable period of time
Yelling, loud singing, shouting, None
The detonation of explosives The noise from the discharge of a firearm is permitted where the firearm is discharged in accordance with the provisions of the Firearms By-law.
The noise from the detonation of fireworks allowed under the Fireworks By-law is permitted except between the hours of 11 pm on the previous day and 6:30 am on the following day.
10
250 Version 10 5 April 2018
BY-LAW NO. -187
SCHEDULE B
(Noise prohibited during certain times and in certain areas of Cambridge)
Noise resulting from the Prohibited times Prohibited areas following activities is prohibited In addition to the prohibition in At all times lands principally used Schedule A, the operation of a for residential radio, television, stereo or other purposes, or areas electronic device, or of any musical designated for instrument or other sound producing principally residential instrument uses as set out in the Official Plan or Zoning By-law ______
From 2:00 am to 7:00 lands principally used 6:30 am for institutional, industrial or commercial purposes, areas designated for principally institutional, industrial or commercial uses as set out in the Official Plan or Zoning By-law
An individual’s operation of any tool on Monday, Tuesday, lands principally used including a hammer, saw, nail gun, Wednesday, Thursday for residential lawnmower, hedge trimmer, leaf and Friday, from 9:00 purposes, or areas blower, staple gun, drill or similar pm on the previous day designated for device by a person or entity not to 7:30 6:30 am the principally residential operating the device on behalf of following day uses as set out in the the City or a public entity or public Official Plan or Zoning utility; this prohibition shall not By-law include snow removal equipment on Saturday, Sunday and a holiday, from 9:00 pm on the previous day to 9:00 am the following day
11
251 Version 10 5 April 2018
The operation of a dirt bike, all- The operation of the All areas of the City of terrain cycle, go-cart, dune buggy or vehicle is prohibited Cambridge similar vehicle, but not a motorized from 9:00 pm on the snow vehicle previous day to 7:30 7:00 am the following day.
Except that each day, during the 14 hour period from 7:00 am to 9:00 pm, the noise of the vehicle is permitted for one unbroken two- hour period.
The operation of construction on Mondays, Tuesdays, All areas of the City of equipment, whether on a Wednesdays, Cambridge construction site or not on a Thursdays and Fridays, construction site, by a person or from entity not operating the equipment 7:00 pm on the previous on behalf of the City or a public day to 7:00 6:30 am on entity or public utility the following day
on Saturdays, from 7:00 pm to 12:00 midnight
At all times on Sundays and holidays
The operation of a motorized snow On Mondays, Tuesdays, All areas of Cambridge vehicle Wednesdays, Thursdays and Fridays from 11:00 pm on the previous day to 8:00 am on the following day
On Saturdays and Sundays, from 1:00 am to 8:00 am
12
252 Version 10 5 April 2018
BY-LAW NO. -187
SCHEDULE C
(Community Events)
COMMUNITY EVENT LOCATION Amazing Race to End Homelessness City Hall, Galt Armenian Heritage Celebration 15 International Village Drive Bike Comps Riverside Park Cambridge Arts Festival City Hall/Civic Square Cambridge Celebrates Canada Day Riverside Park Cambridge Fall Fair (South Waterloo Agricultural Dickson Park Society) Cambridge International Street Art Festival Banks of Grand River and streets in Downtown Galt Cambridge Rotary Family Ribfest Riverside Park Cambridge Scottish Festival Churchill Park Canada Day Riverside Park Canada Biking Day Riverside Park Christmas in Cambridge Festival of Events Music & Lights in the village-Hespeler Town Hall CP Holiday Train – Malcom Street Candyland – Central Park Winter Ice and Lights – Central Park Light displays and skating on synthetic ice rink in Central Park Phil Kline’s Unsilent Night – City Hall/Street in downtown Galt Cambridge Christmas Market New Year’s Eve Party – Hespeler Arena Santa Claus Parade –Hespeler Road Santa Claus Parade – Cambridge Cycle Waterloo Cambridge Fatima Parish Community 185 Elgin Street South Forbes Park Music Festival/Hespeler Village Music Forbes Park Festival Galt Grandfest Downtown Cambridge Go Skate/Bike Day Riverside Park Hespeler Harvest Festival Hot Springs Music Festival Central Park International Festival Riverside Park, Dickson Park, Riverbluffs, Galt Jambridge Reggie Festival Soper Park Mayor and City Council’s Oktoberfest Community City Hall/Civic Square Luncheon and Keg Tapping Mayor’s Celebration of the Arts City Hall/Centre for the Arts
13
253 Version 10 5 April 2018
Mill Race Festival of Traditional Folk Festival Mill Race Park & Downtown Galt Mill Race Run Victoria Park/Highland Grounds MS Walk Preston Auditorium Neighbourhood Day --Fiddlesticks Neighbourhood Association Outdoor Movie Nights City Hall/Civic Square Preston Kinsmen Carnival Riverside Park Remembrance Day Preston Legion to Preston Cenotaph Remembrance Day Hespeler Legion to Hespeler Cenotaph Remembrance Day Galt Legion to Galt Cenotaph Riverside Jamfest Riverside Park Rock the Mill City Hall/Civic Square Rotary Classic Superhero Rund Hespeler Arena Run for Life Galt Collegiate Show-up and Show-off City Hall/Civic Square
Skateboard Comps Churchill Park Skateboard Comps Riverside Park South Waterloo Agricultural Society Cambridge Dickson Park Fall Fair Street Art Scene Downtown Galt Teen IMPACT Movie Night Forbes Park Telus Walk for Juvenile Diabetes Riverbluffs, Galt Terry Fox Run Riverside Park Thursdays Night Live Mill Race Park Tour De Grand Churchill Park Toyota Tyke Tournament Waterworks Park Walk for Life Downtown Galt Walk and Run for rare Charitable Research Reserve Riverbluffs, Galt Whimsical Wednesdays in the month of July City Hall/Civic Square
14
254