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Council Agenda TELEVISED Corporation of the City of Cambridge Council Meeting No. 9 - 18 Tuesday, April 17, 2018 Historic City Hall - 46 Dickson Street 7:00 p.m. Closed Session at 6:00 p.m. – Cambridge Room AGENDA Meeting Called to Order Singing of the National Anthem Consideration of Matters in Closed Session Recommendation THAT in accordance with Section s.239 (2) (c) of the Municipal Act, 2001, Council convene in Closed Session to consider the following subject matters: 1) a proposed or pending acquisition or disposition of land by the municipality or local board (Land Sale Amendment – Ward 1); 2) a proposed or pending acquisition or disposition of land by the municipality or local board (Ward 4 and Ward 8). Council to Rise from Closed Session Recommendation THAT Council reconvene in open session. Disclosure of Interest Presentations 1. Volunteer Appreciation Week - Presentations to Retiring Volunteers and Members of Committees of Council 1 2. George Georgiadis, Chief Information Officer, re: An Overview of Internet Security at the City of Cambridge 3. George Georgiadis, Chief Information Officer, re: item 6, City of Cambridge Council Endorsement of Region of Waterloo Smart Cities Challenge Phase One Application Delegations 1. David Marskell, THEMUSEUM, re: item 8, Grants to Groups 2018 2. Andrew Bennett and Ian Whitman, Kitchener-Waterloo Symphony, re: item 8, Grants to Groups 2018 Consent Procedure THAT all items listed under the heading of Public Consent Agenda for Tuesday, April 17, 2018, Public Meeting Agenda be adopted as recommended. Items # 1. Council Meeting – Tuesday, March 27, 2018 2. General Committee Meeting – Tuesday, April 3, 2018 3. Special Planning and Development Committee Meeting – Monday, April 9, 2018 4. Special Council Meeting – Tuesday, April 10, 2018 5. Planning and Development Committee Meeting – Tuesday, April 10, 2018 7. Municipal Greenhouse Gas (GHG) Challenge Fund Application Outcome 9. Riverside Dam Class Environmental Assessment 10. Council Remuneration – Elimination of 1/3 Tax Free Portion & Other Council Allowances 11. Construction of Duct Banks and Surface Works at 1535 Bishop Street North 12. Eagle Hill Lane Reconstruction 2 13. Laneway Closure Conveyance to Abutting Owners – Moore, Waterloo and Vine Streets 14. December 2017 Capital Forecast and Status Report 15. 2019 Budget Timeline and Guidelines 16. Heat Pumps and Cooling Tower Replacement, Durward Centre and Centre for the Arts 17. Introduction and Consideration of By-laws Note: Council Members, if you wish an item to be pulled from the Public Consent Agenda, please notify the City Clerk so the item can be listed on the Other Business Memo for tonight’s meeting to be dealt with separately by Council. You will also have the opportunity to pull an item at the Meeting. Minutes of Previous Meeting 1. Council Meeting PP. 13 - 30 Tuesday, March 27, 2018 Recommendation THAT the minutes of the Council Meeting held Tuesday, March 27, 2018, be approved. 2. General Committee Meeting PP. 31 - 36 Tuesday, April 3, 2018 Recommendation THAT the minutes of the General Committee meeting held Tuesday, April 3, 2018 be approved. 3. Special Planning and Development Committee Meeting PP. 37 - 44 Monday, April 9, 2018 Recommendation THAT the minutes of the Special Planning and Development Committee meeting held Monday, April 9, 2018 be approved. 3 4. Special Council Meeting PP. 45 - 50 Tuesday, April 10, 2018 Recommendation THAT the minutes of the Special Council meeting held on Tuesday, April 10, 2018 be approved. 5. Planning and Development Committee Meeting PP. 51 - 58 Tuesday, April 10, 2018 Recommendation THAT the minutes of the Planning and Development Committee meeting held on Tuesday, April 10, 2018 be approved. Reports Corporate Services Department 6. City of Cambridge Council Endorsement of Region of Waterloo PP. 59 - 70 Smart Cities Challenge Phase One Application Recommendation THAT report 18-015(CRP), re: City of Cambridge Council Endorsement of Region of Waterloo Smart Cities Challenge Phase One Application – be approved; AND THAT Council endorses the Smart Cities Application for Waterloo Region addressing the theme of Healthy Children and Youth; AND FURTHER THAT the Clerk be directed to send a copy of the resolution and staff report to the Region of Waterloo. 4 7. Municipal Greenhouse Gas (GHG) Challenge Fund Application PP. 71 - 78 Outcome Recommendation THAT report 18-013(CRP), re: Municipal Greenhouse Gas (GHG) Challenge Fund Application Outcome – be approved; AND THAT Council approves the Capital Project Energy Management Plan – Hespeler Arena with a total project budget of $300,000 allocated from Gas tax reserves; AND THAT Council approves the Capital Project Boiler Replacement – Queens Square Library with a total project budget of $129,000 to be funded from Gas tax reserves; AND THAT Council approves the Capital Project Preston Auditorium Re-lamping with a total project budget of $50,000 to be funded from Energy Conservation reserves; AND FURTHER THAT Council approves the Capital Project Green Fleet Initiative with a total project budget of $75,000 to be funded from Equipment Reserve – Public Works. Community Development Department 8. Grants to Groups 2018 PP. 79 - 90 Recommendation THAT report 18-054(CD), re: Grants to Groups 2018 – be received; AND THAT the recommendations from the Grants to Groups Review Committee included in Report 18-054(CD) attached as Appendix A be approved. 9. Riverside Dam Class Environmental Assessment PP. 91 - 98 Recommendation THAT report 18-066(CD), re: Riverside Dam Class Environmental Assessment – be received for information. 5 Office of the Chief Financial Officer 10. Council Remuneration – Elimination of 1/3 Tax Free PP. 99 - 114 Portion & Other Council Allowances Recommendation THAT report 18-008(CFO), re: Council Remuneration – Elimination of 1/3 Tax Free Portion & Other Council Allowances – be approved; AND THAT Council approves beginning January 1, 2019 the Mayor’s salary will be $93,248 and a Councillor’s salary will be $37,822 to account for the 1/3 tax free portion of Council remuneration being eliminated in compliance with Federal legislation as outlined in staff report CFO/18-08; AND FURTHER THAT Council establish a Citizen Committee to review the total compensation package for a Council and to report back to the new term of Council in the first quarter of 2019. 11. Construction of Duct Banks and Surface Works at 1535 Bishop PP. 115 - 122 Street North Recommendation THAT report 18-017(CFO), re: Construction of Duct Banks and Surface Works at 1535 Bishop Street North – be approved; AND THAT Council approve the draw from Water System Capital Reserve Fund in the amount of $71,997.93 for Capital Project A/00240 Construction of Duct banks and Surface Works at 1535 Bishop Street North; AND FURTHER THAT Council approve the award of Tender 2018-13 Construction of Duct banks and Surface Works at 1535 Bishop Street North to Network Sewer and Watermain Ltd. of Cambridge for the total price of $149,112.72, includes H.S.T., this being the lowest bid received, as outlined in Report CFO/18-17. 6 12. Eagle Hill Lane Reconstruction PP. 123 - 130 Recommendation THAT report 18-018(CFO), re: Eagle Hill Lane Reconstruction – be approved; AND THAT Council approve the draw from Gas Tax Grant in the amount of $634,918.62 and the draw from Wastewater Capital Reserve Fund in the amount of $28,127.39 for Capital Project A/00325 Eagle Hill Lane Reconstruction; AND FURTHER THAT Council approve the award of Tender 2018-18 Eagle Hill Lane Reconstruction to Elgin Construction Ltd. of St. Thomas for the total price of $1,374,950.21, includes H.S.T., this being the lowest compliant bid received, as outlined in Report CFO/18-18. 13. Laneway Closure Conveyance to Abutting Owners – PP. 131 - 134 Moore, Waterloo and Vine Streets Recommendation THAT report 18-019(CFO), re: Laneway Closure Conveyance to Abutting Owners – Moore, Waterloo and Vine Streets – be approved; AND THAT Report 18-019(CFO) authorize by resolution, the partial closure and surplus declaration of the fourteen (14) foot laneway abutting Waterloo Street South, Moore Street and Vine Street, legally described as Lane Plan 105 Cambridge Abutting Lts 13- 20 BLK 3, PIN 03781-0024, Lane Plan 105 Cambridge Lts 1-8 BLK 3 PIN 03781-0022, as depicted on Appendix “A” attached and to be more particularly descried as parts on a reference plan; AND THAT easements be granted in favour of utilities having existing services located within the lands; AND THAT upon approval of this report, an approving by-law be scheduled for enactment by City Council upon the completion of the Public Notice period; 7 AND THAT Realty Services Division be directed to proceed with the conveyance of the laneway to abutting owners for legal and survey fees in accordance with Council approved policy; AND FURTHER THAT the Mayor and Clerk be authorized to execute all necessary documents. 14. December 2017 Capital Forecast and Status Report PP. 135 - 212 Recommendation THAT report 18-022(CFO), re: December 2017 Capital Forecast and Status Report – be approved; AND THAT Council receive an update on capital status for December 2017 reporting period in accordance with the Budget Control By-Law; AND FURTHER THAT Council approve capital forecast changes that are reportable to Council under the Budget Control By-Law and as outlined in CFO/18-22. 15. 2019 Budget Timeline and Guidelines PP. 213 - 218 Recommendation THAT report 18-020(CFO), re: 2019 Budget Timeline and Guidelines – be approved; AND THAT Council approve the 2019 budget timeline as set out in report CFO18-20; AND THAT Staff will prepare the 2019 multi-year operating budget including financial information for 2019, 2020, 2021 and 2022; AND FURTHER THAT any enhanced service levels, new programs or funding due to growth and any Council approved changes be highlighted in a separate growth column within the budget.
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