A REGULAR MEETING OF THE YORK COUNTY SCHOOL BOARD OF YORK COUNTY,

WAS HELD AT YORK HALL 301 Main Street, Yorktown, VA.

MONDAY, MARCH 22, 2010

REGULAR SESSION 7:00 P.M.

PRESENT: MR. MARK A. MEDFORD, CHAIR DR. ROBERT W. GEORGE, VICE-CHAIR MRS. BARBARA S. HAYWOOD MRS. LINDA S. MEADOWS MR. R. PAGE MINTER

ALSO PRESENT: DR. ERIC WILLIAMS, DIVISION SUPERINTENDENT DR. CARL L. JAMES, CHIEF OPERATIONS OFFICER DR. LUCIA VILLA SEBASTIAN, CHIEF ACADEMIC OFFICER MR. DENNIS R. JARRETT, CHIEF FINANCIAL OFFICER MS. BETSY OVERKAMP-SMITH, COORDINATOR COMMUNITY AND PUBLIC RELATIONS MS. PAULA A. RADER, CLERK

I. Mr. Medford called the Regular Meeting to order at 7:00 p.m.

II. PLEDGE OF ALLEGIANCE Samantha Steeman, a 5th grade student at Grafton Bethel Elementary School led the Board in the Pledge of Allegiance.

III. AWARDS AND RECOGNITIONS a. Seniors of the Month: The following students were recognized for their achievements: Bruton High – Nadine Latibeaudiere (January 2010) and Alexa Allmann (Mrs. Haywood); Grafton High – Sydney Beasley (Mrs. Meadows); Tabb High – Vinh Nguyen (Dr. George); and, York High – Juliana Wu (Mr. Medford). b. Student Service Awards: Mr. Medford presented Felicia Font, Grafton Bethel Elementary; and Casey Duggan, , a plaque in recognition of their award. c. Volunteer Awards: Mr. Medford presented Mr. John Cox, Bruton High School, with an award relating to their volunteerism. Mrs. Cindy MINUTES – REGULAR MEETING MARCH 22, 2010 Page 2 of 6

Howard, Grafton Bethel Elementary School, was unable to attend, and Dr. Melody Camm, Grafton Bethel Elementary School Assistant Principal, accepted the award on her behalf. d. York Foundation for Public Education Presentation: Mrs. Meadows asked Ms. Kathleen Murphy and Mr. Gary Sager, YFPE Board Members, to come forward to present a Wal-Mart gift certificate on behalf of the York Foundation for Public Education, Inc. and in partnership with the York County Wal-Mart store to the Student Service recipients and the Pledge Leader. e. Zweibrücken Exchange Students: Dr. Williams introduced Ms. Sandy Hespe, Coordinator of the Zweibrücken Exchange Program. Ms. Hespe stated this was the 32nd year of the Zweibrücken Exchange Program and that the students and chaperon arrived on March 18, 2010. She thanked Ms. Lynn DiVito, Yorktown Historical Committee, for hosting the Welcome Reception at the Freight Shed on Sunday, March 21, 2010. Ms. Helen Riley, Bruton High School teacher and York County chaperon, introduced Mr. Sebastian Zickwolf, Zweibrücken chaperon. Mr. Zickwolf thanked the board for supporting the exchange program and presented a Zweibrücken photo book on behalf of the Mayor of Zweibrücken to the Board. The 2010 Zweibrücken Exchange participants were introduced. Ms. Riley briefed the Board on the activities the students would engage in during their stay and thanked the Board for their continued support.

Dr. George declared a short recess at 7:40 p.m. for the Board to meet tonight’s award recipients. Mr. Medford reconvened the meeting at 7:50 p.m.

IV. UNFINISHED BUSINESS: None

V. PRESENTATIONS a. Capital Projects Report – Mr. Jim Wilkins, Special Assistant for Capital Plans and Projects, gave the following projects update: y Grafton bus parking lot: the light poles should be placed this week as well as landscaping planted. To complete the job, three or four days without rain will be necessary to pave and stripe the parking lot. y Boys & Girls Club/YRA Facility: Masonry should be complete this week. The electrician will power up the building during spring break. By late April/early May the HVAC should be operating. They are scheduled for completion in Mid-June, but it is going to be tight. y Mt. Vernon Elementary School Addition: Work on site should start Mid-April. y Tabb area bus parking: design should be complete and submitted to County by Mid-April. MINUTES – REGULAR MEETING MARCH 22, 2010 Page 3 of 6

y Dare Elementary School HVAC replacement: The A/E is working on the construction documents and we should advertise the project in late April. y Tabb High School Fascia and York High School V Building: contracts have been awarded. After contracts are signed, the purchase orders will be issued and the projects will begin after school lets out. b. Accent on Academics: Dr. Williams introduced Mrs. Kim Hammond, Principal of Bruton High School who presented a video, “Making It Click” which showcased an electronic student response system. Dr. Dawnkawski, Bruton High School chemistry teacher, asked Bruton students to provide Board members with Qwizdom clickers and demonstrated how this technology engages students.

VI. COMMENTS OF CITIZENS There being no citizens signed up to make comments, Mr. Medford advised that there would be an opportunity at the end of the meeting to speak if anyone so desired.

VII. MATTERS BY BOARD MEMBERS y Mr. Minter met with the Middle School IB authorization team at Yorktown Middle School. He was also able to go to Grease! at Tabb High School and attended the Zweibrücken reception. y Mrs. Meadows enjoyed attending the Zweibrücken reception, and urges all students to apply. She reminded the Board that Beauty and the Beast would be performed at York High School. y Mrs. Haywood attended the Jason and the Golden Mask dinner theater at Waller Mill Elementary School and congratulated Mrs. DiFiore for putting on a great production. Mrs. Haywood also thanked the citizens and parents who have been providing their point of view during the budget cycle. y Dr. George sends congratulations to the Tabb High School Boys Basketball team, who lost in the quarterfinals. Mr Jack Poland did an outstanding job putting on a production of Grease! at Tabb High School. Dr. George appreciates the support from the community regarding the budget and thanks the public for entrusting the care of their children’s education with the Board and encourages the public to continue to communicate. Dr. George also enjoyed reading at Bethel Manor Elementary for Read Across America month. y Mr. Medford remarked that he does not recall a school staff being involved in a play previous to last weekend’s production of Grease! at Tabb High School and compared the performance to the talent seen at the School of the Arts. Reminded the Board of the Joint Work Session with the Board of Supervisors on Wednesday, March 24th @ 6:00 p.m. Encourages the Board to e-mail the Board of Supervisors before the MINUTES – REGULAR MEETING MARCH 22, 2010 Page 4 of 6

meeting. Also gave a “hats off” to the York High School girls Basketball team who lost in the State Semifinals.

VIII. FINANCIAL MATTERS Dr. George summarized the items under financial matters. a. Approval of Claims Certified for Payment for February 2010 b. Consideration of approval of Resolution No. 10-12, A Resolution authorizing Specific Procurement

A motion was made by Dr. George and seconded by Mr. Minter to approve Financial Matters. Motion passed 5-0.

IX. CONSENT CALENDAR Mr. Medford listed the items on the Consent Calendar: a. Personnel Actions, including Personnel Actions Addendum b. Consideration of approval of minutes for the following meetings: y February 22, 2010 Regular Board Meeting. y March 8, 2010 Special Meeting. c. Donations totaling $6,472.56. d. Consideration of approval of Resolution No. 10-10, to determine a parcel of real property located adjacent to Yorktown Middle School and consisting of approximately 6,518 square feet is surplus property and to authorize the execution of a deed and other documents conveying title to such real property to the County of York, Virginia. e. Consideration of approval of Resolution No. 10-11, to waive a contractual notice requirement pertaining to the termination provision of a lease agreement entered into on June 20, 2008 with the County of York, Virginia in which the County School Board of York County, Virginia leased a parcel of real property, more specifically, the Mapp property, adjacent to York High School. f. Consideration of a motion to authorize the Division Superintendent to move the FY10 appropriation for the Yorktown Elementary Gym HVAC project of $150,000 to the Tabb Bus Parking Lot project. g. Consideration of a motion to authorize the Superintendent to grant exceptions to Section 7.1.11 (F) of the York County School Division Policy Manual and to authorize him to grant Sabbatical Leave if requested.

Mr. Medford noted the announced retirement of Dr. Sebastian that was submitted for approval this evening in personnel actions.

A motion was made by Mrs. Haywood and seconded by Mrs. Meadows to approve the Consent Calendar. Motion passed 5-0. MINUTES – REGULAR MEETING MARCH 22, 2010 Page 5 of 6

X. ACTION ITEMS a. Consideration of approval of a Proclamation for National Library Week, April 11 – 17, 2010.

A motion was made by Dr. George and seconded by Mr. Minter to approve the Proclamation for National Library Week. Motion passed 5- 0.

b. Consideration of approval of a Proclamation for Administrative Professionals Week, April 18 – 24, 2010.

A motion was made by Mr. Minter and seconded by Mrs. Haywood to approve the Proclamation for Administrative Professionals Week. Motion passed 5-0.

c. Consideration of approval of a Proclamation for National Volunteer Week, April 18 – 24, 2010.

A motion was made by Mrs. Haywood and seconded by Dr. George to approve the Proclamation for National Volunteer Week. Motion passed 5-0.

d. Consideration of approval of the minutes of the March 3, 2010 Special Meeting.

A motion was made by Mr. Minter and seconded by Mrs. Haywood approve the minutes of the March 3, 2010 Special Meeting. Motion passed 3-0. Abstained: Mrs. Meadows and Mr. Medford.

e. Consideration of approval of the minutes of the March 12, 2010 Special Meeting.

A motion was made by Mr. Minter and seconded by Mrs. Haywood approve the minutes of the March 12, 2010 Special Meeting. Motion passed 3-0. Abstained: Mrs. Haywood and Dr. George.

XI. READINGS OF POLICIES a. Discussion 1. Policy No. 5 – Safety Support Services Conservation Dr. Williams reviewed the changes as submitted to Policy No. 5 for the Board. 2. Policy No. 6 – Planning and Maintaining the School Division’s Physical Plant MINUTES – REGULAR MEETING MARCH 22, 2010 Page 6 of 6

Dr. Williams stated that the changes to Policy No. 6 were editorial in nature and that the review maintains our obligation to update policies on a four year cycle. b. First Reading 1. Policy No. 12 – Education Agency Relations Dr. Williams stated that the changes to Policy No. 12 included updated references to NCLB. c. Second Reading - Action 1. Policy No. 1 – Foundations and Basic Commitments. Dr. Williams stated that no changes had been made to Policy No. 1 since the first reading and asked the Board to approve Policy No. 1 as submitted.

A motion was made by Dr. George and seconded by Mr. Minter to approve Policy No. 1. Motion passed 5-0.

XII. REPORT OF THE SUPERINTENDENT y Dr. Williams commented on the FY11 Operating Budget, as well as the upcoming Joint Session with the Board of Supervisors. He also commented on personnel actions and York Foundation for Public Education grants. Dr. Williams extended congratulations to students and staff members for a variety of accomplishments.

There being no further business, Mr. Medford adjourned the meeting at 8:45 p.m.

By: ______MARK A. MEDFORD, CHAIR PAULA A. RADER, CLERK