EVENTS PROFESSIONAL DJs & MCs

FOR ALL BOOKINGS, ENQUIRIES & INFORMATION: FREE CALL 1800 682 001

www.blacktieevents.com.au [email protected]

information pack

www . blacktieevents . com.au | PH: 1800 682 001 Welcome SERVICES

Black Tie Events Australia is very Here are just a few of the services we happy to offer you the services of offer to put a spark into the entertain- ment at your functions: one of the most sought after, progressive and professional mo- HIGHLY SKILLED PROFESSIONAL MAS- BLACK TIE bile entertainment Companies TER OF CEREMONIES & BLACK TIE DISK in Victoria. We are not newcom- JOCKEYS

ers to the world of entertainment EVENT CO-ORDINATION EVENTS and hospitality, having experience spanning some 20 years. Powerful, modern, portable CD Sound Systems Our professional attributes and our flexibility have lead to major 4 Stunning visual effects. and 5 star hotels, function centres and venues recommending our Trivia Quiz Nights with a difference. services. Indeed, some 5 star ho- tels offer complete packages Black Tie Events Fund-raising incorporating our services. Package.

Black Tie Dinner Dances, Corpo- We provide a complete entertain- rate Events, & Awards Nights. ment service that includes our Professional Black Tie Master Sophisticated and elegant Wed- of Ceremonies, our distinctive ding Receptions. black-tie Disc Jockey / Compere Wedding accessories such as and a range of quality entertain- Guest Books and Ceremony Mu- ment options and services. Many sic. of our private and corporate cli- In fact, music for ALL occasions ents are amazed to discover the range of services provided by Black Tie Events Australia is not an Black Tie Events Australia extends agency for entertainers and / or bands. far beyond the standard There are also other organizations Disc Jockey. called Black Tie **** Please make sure you are dealing with Black Tie Events! www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 WHY CHOOSE BLACK TIE EVENTS?

Professional and mature approach to ALL functions Subtle and appropriate lighting systems Industry Award Winners Stunning and affordable “Special Security and peace of mind with our Effects” “Professional Service Guarantee” which includes 24-hour equipment Professionally trained, experienced, backup and support. mature personnel

Public Liability Insurance Cover Music selection of your choice

PPCA Copyright Licence All wedding clients are offered one home, office or venue consultation Registered for GST Black Tie Events is totally flexible Computerised booking system and professionally committed to customer satisfaction State of the art sound equipment All equipment set up and sound checked 30 minutes prior to guest arrival

Black Tie Events’ Mark Girdwood was there when it all started in the mid 70’s, DJing the inner Melbourne Pubs and Clubs after taking a break from his audio career at HSV 7, where he’d been working on variety TV shows and drama.

In the early 80s, Mark branched into commercial radio broadening his skills working both on air and programming music. Mark’s 15 year on air radio career included, amongst other great radio stations, Melbourne’s Hot Hit 3XY. www . blacktieevents . com.au | PH: 1800 682 001 IMPORTANT INFORMATION

One question often asked is how much? Are we the cheapest? Our own market research tells us the answer is NO. A large number of DJ’s are single, part-time operators normally specialising in Tech- WHY CHOOSE no, Club and House etc. Dealings are usually cash only! When it comes to a wedding they have little or no idea. We are a BLACK TIE EVENTS? professional, full time company with several full time staff and we specialise in wed- ding entertainment.

We also take pride in ensuring your special day runs smoothly. We prefer to be your Master of Ceremonies and your DJ. This way we can co-ordi- nate all of your requirements and blend them with the requirements of your re- ception venue.

All of our Wedding Packages include this service and consequently there is no hid- den extra charge.

Other attributes that you ought to consider

We are a registered company. We are registered for GST. We have Public Liability Insurance cover. We carry a PPCA licence for public performance of recorded music. We have modern, tastefully presented equipment. We have back up equipment in case of failure. We have SEVERAL mature, experienced personnel. We have back up personnel in case of illness. WE CARE. We believe that the 3 most important components of a successful reception are the FOOD, SERVICE and ENTERTAINMENT The cheapest is rarely the best value. We hope that you will not sacrifice our services for a few dollars and hope that you will read on…

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 Some points to consider BEFORE YOU HIRE A DJ

Is the price of your DJ good equipment that not only performs value? The cheapest is rarely well but also looks professional? Are the best value. audio and power cables taped down to prevent personal injury or damage to Review the value-added services that equipment? your DJ can provide the quality of his equipment and his dedication to Is your DJ neatly groomed? Does your ensuring that you and your guests have DJ appropriately for your function: a great time. dinner for formal functions, shirt and tie for informal functions? Is your DJ a professionally trained Master Of Ceremonies? Are the services of a Does your DJ give you confidence and Master of Ceremony put you at ease? Do you think your included within the quotation? What requirements are a priority with him? does your M.C. / DJ sound like over a Will your DJ play music appropriate to microphone? your function or the music he wants to hear? Has your DJ been nominated for, or received any awards relating to his Does your DJ offer you and your guests performance? Music Request Cards for your function? In addition to the “party music”, can your Is your DJ willing to give you references DJ provide classical / jazz / contemporary from past clients and / or function / etc styles for background / dinner centres and venues? music?

Your DJ must carry a PPCA license to In what style of venue does your DJ permit the public performance of music normally work? Would he complement at all functions. Have working in a 5 star venue? you asked to see a copy of this insurance? Is your DJ flexible enough to change with your requirements during a function? Does your DJ carry Public Liability Insurance? What value is the cover? Is your DJ an undiscovered comedian? Have you asked to see a copy of this Would he dare to introduce procedures insurance? not unauthorised by you?

Is your DJ interactive or does he hide Does your DJ have a web site where behind his equipment? Can he satisfy you can get further information like the musical needs of the different testimonials, view equipment, updates generations at your function? on new services, etc?

Does your DJ use quality professional www . blacktieevents . com.au | PH: 1800 682 001 SUPPLEMENTARY INFORMATION Please note that all Packages are quoted as a minimum rate. There are no reductions for requirements of shorter time periods.

For example, you may have a that is 4½ hours or a Trivia Show for 2 hours. No reduction applies from the 5-hour wedding package, or the 3-hour Trivia Show.

ALL Packages are timed from the start of your function - normally pre dinner drinks. It is our professional responsibility to be set up 30 minutes prior to this time. If you are not engaging us for any activities until later in the function pro- gramme, your package time is still calculated from the start of your function. A de- posit is required in order to confirm your booking. This deposit is non-refundable. Your confirmed booking will remain at the price quoted despite any interim price increases that may occur. (Excluding Government, Local & Statutory levies and taxes)

You will be required to provide one meal for each Black Tie Events Australia person carrying out your function. This may not necessarily be more than the main course but provision should be made so that the course(s) is served at a time that does not conflict with our entertainment duties.

The time and procedures required for loading in / out of equipment at some ven- ues far exceeds normal access routines. Unfortunately performing at these venues may attract a surcharge. You will be advised at the time of enquiry / booking.

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 OUR DUTIES

We would like to outline the duties of the Master of ceremonies (mc) / compere for our wedding packages

• One in home or venue • Individual introduction of the bridal party consultation with introduction song.

• Discussion and assistance with the • Play dinner music. wedding reception procedures / order of speeches / cake cutting / • Co-ordinate speeches / lettegrams. selection of bridal waltzes / music formats for the allotted times. • Co-ordinate cake cutting.

• Set up all equipment and pre paid • Co-ordinate bridal waltz. special effects, 30 min. prior to guest arrival. • Play music formats / requests / audience participation. • Co-ordination with the venue staff for timings and procedures. • Co-ordinate the throwing of the bouquet / . • The welcome and explanation of • Co-ordinate the farewell circle / arch. procedures and formalities to the guests.

The MC/ Compare is NOT responsible for

• The individual introduction of • Assistance to other service guests (unless you have chosen a providers. package including two Black Tie Events Australia personnel) • Loan or use of equipment or facilities to other service providers. • The responsibilities of the venue.

www . blacktieevents . com.au | PH: 1800 682 001 PACKAGES MC ONLY $594.00 GST Inclusive

Let our dedicated professional Master of Ceremonies take control of timings and formalities throughout the length of your reception. With our extensive experience and advice you can relax and enjoy the celebration of your Special Day.

This package relies on the use of the reception venue’s audio system. If none is available you will need to seek permission from your entertainment source for us to use their microphone etc. Alternatively please contact us to discuss.

INCLUSIONS

• Professional Black-Tie Master of • Unlimited telephone advice Ceremonies up to 5 hours • One in home or venue consultation • Reception procedures with your MC to discuss: Introduction questionnaire of parents, bridal party and and groom Welcome address Circulation • Hints for Speeches of guest book Distribution of table cameras Introduction of speeches Co- • Complete liaison with reception venue ordination of cake cutting Introduction of bridal waltz / dance Co-ordination • Liaison with others i.e. videographer / of bouquet / garter / farewells limousine / band / DJ etc. Incorporation of any special requests

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 CEREMONY MUSIC ONLY AVAILABLE IN CONJUNCTION WITH ONE OF OUR PACKAGES

If you book one of our packages, we can also provide the music for your Wedding Ceremony at a cost-effective price. The only provisos that we must make are:

• The ceremony is held within the grounds of your reception venue • There is a power supply within 10m of the equipment site • In case of inclement weather, there is ample shelter for the equipment • If your reception venue has an adequate audio / CD system installed we will normally use this.

We WILL ALSO PROVIDE: • Liaison with the person performing • One Black Tie Events Australia the ceremony. Compere up to 1½ hours. • Incorporation of your requirements • One 300 watt self powered speaker. including music suggestions at your (If no venue equipment is available) reception consultation.

• One single professional CD player. (If no venue equipment is available)

The initial cost to your package choice is $99 (GST incl.) calculated from the arrival time of the guests at your ceremony to the start time of your reception pre-dinner drinks. If this time is greater than 1½ hours, the additional hourly charges are outlined in the Appendix.

Are you having your service outside? Will your celebrant be heard? For a small additional fee (see Appendix) we can provide a radio microphone linked to our system so that all can hear.

www . blacktieevents . com.au | PH: 1800 682 001 PACKAGE

MC / DJ $694.00 GST Inclusive DJ Only $594.00 GST Inclusive

For Breakfast and Lunchtime we would suggest our “Honeymoon Package”. This package does NOT include any lighting and to qualify the reception MUST conclude before 1600hrs. NO extensions beyond this time are allowed. If your reception runs past 1600hrs you will need to consider our Champagne Package.

Daytime receptions are becoming increasingly popular. Let our professional Master of Ceremonies / DJ provide you with up to 4 hours of fun. So tap those champagne glasses; nibble at the canapés, and dance to your style of music.

INCLUSIONS

Professional Black-Tie Master of • Music Request Sheet for Bride and Ceremonies / DJ up to 4 hours Groom

•600 watt (Max) latest state of the art • Music Request Cards for Guests CD Sound System • Lettergram Cards (2 per table) • Corded Microphone for Speeches • One Consultation with your • Wedding Speeches and Procedures Compere Card

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 CHAMPAGNE PACKAGE

MC / DJ $770.00 GST Inclusive DJ Only $660.00 GST Inclusive

Rely on your professional Master of Ceremonies to ensure your reception is a huge success. Subtle and intelligent lighting produces shapes and coloured rays of light onto the dancefloor. Enjoy the Bridal Waltz, your first dance together as husband and wife, then rock around the clock celebrating with friends and family.

INCLUSIONS

• Professional Black-Tie Master of • Wedding Speeches and Procedures Ceremonies / DJ up to 5 hours Card

• 600 watt (Max) latest state of the • Music Request Sheet for Bride and art CD Sound System Groom

• Two Special FX Lights • Lettergram Cards (2 per table)

• Corded Microphone for Speeches • One Consultation with your Compere • Music Request Cards for Guest

www . blacktieevents . com.au | PH: 1800 682 001 PACKAGE $1090.00 GST Inclusive

A stunning addition to the Champagne Package is the use of dry ice for your bridal waltz. Imagine a carpet of mist floating majestically across the dancefloor, penetrated with coloured rays of light, and you have created a moment to remember.

INCLUSIONS

• Professional Black-Tie Master of • Music Request Sheet for Bride and Ceremonies / DJ up to 5 hours Groom

• 600 watt (Max) latest state of the • Music Request Cards for Guests art CD Sound System • Lettergram Cards (2 per table) • Two Special FX lights • One Consultation with your • Corded Microphone for Speeches Compere

• Wedding Speeches and Procedures Card

AND

• Dry Ice Machine (Including 3 x 2.5kg • Additional Coloured Lighting to Blocks of Dry Ice) for use during the enhance Special Effects Bridal Waltz

• New Release Smoke Machine for enhancement

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 ROLLS ROYCE PACKAGE $1408.00 GST Inclusive

This premium package includes even more! A guest book will be taken to your reception by your MC and circulated amongst the guests. Our optional and unique cake cutting ceremony and script marks the official hand over of the bride from the bride’s father to the groom. The dry ice for your Bridal Waltz, will make a magic photographic moment.

INCLUSIONS • Music Request Cards for Guests • Professional Black-Tie Master of Ceremonies / DJ up to 5 hours • Lettergram Cards (2 per table)

• 600 watt (Max) latest state of the • One Consultation with your art CD Sound System Compere • Dry Ice Machine (Including 3 x 2.5kg • Two Special FX lights Blocks of Dry Ice) for use during the Bridal Waltz • Corded Microphone for Speeches • New Release Smoke Machine for • Wedding Speeches and Procedures enhancement Card • Additional Coloured Lighting to • Music Request Sheet for Bride and enhance Special Effects Groom

AND

• Black Tie Events Australia Cake • Wedding Guest Book Cutting Ceremony (optional)

www . blacktieevents . com.au | PH: 1800 682 001 PLUS PACKAGE $484.00 GST Inclusive Introduce flexibility to our standard packages. With our “Plus” packages you get a Master of Ceremonies AND a Black Tie Disc Jockey.

This combination is especially useful where the venue has no in-house audio system, awkwardly shaped rooms, visual obstructions or the dance floor or stage is not in a central point.

ADDITIONAL BENIFITS

• Individual introduction of guests • Co-ordinate timings, events and if required. locations with photographer / videographer. • Musical cues for the introduction of the Bridal Party. • Flexibility when the dancefloor is located in a separate room to the • Musical cues for speeches. main reception.

• Co-ordinate proceedings in the • Enable the MC to host the evening case of visual obstructions, off-centre from a central point and co-ordinate dancefloors and / or awkwardly with the venue. shaped rooms. COMBINATION PACKAGES We can arrange a combination of a band and a DJ. Please call us to discuss your requirements but note that about SIX Month’s notice is usually required to ensure availability! SPECIAL PACKAGES Having your reception on board a boat? Having the ceremony on deck? We can tailor a package that gives you ceremony music, microphone for the celebrant and your exchange of vows, plus your on- board reception entertainment. We also have a special package if you are getting married on Puffing Billy. In fact we are here to help wherever you decide to tiethe knot. Please call us for advice and suggestions especially if you are planning something slightly different. www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 SPECIAL EFFECTS ONLY PACKAGE

$748.00 GST Inclusive

If you have a preference for live music, but would still like some special effects to create a memorable photographic moment, then this package may well be what you are after.

INCLUSIONS

• Dry Ice – As you make your way • Special FX Light - As most bands onto the dancefloor for your Bridal / duos etc do not provide lighting, Waltz, dry ice is filtered out at ground we will supply one Special FX light. level. This effect usually lasts for This will be shone at floor level for approximately 4 min. satisfying the the duration of the Bridal Waltz to length of the normal song. With this enhance the appearance and effect package, we supply 3 x 2.5kg blocks of the dry ice. Please note that there of dry ice. is no price reduction if the lighting is not required.

Important - Your venue must approve of the use of these special effects. It is your responsibility to check before you book. Sometimes dry ice can form a thin film, especially on highly polished surfaces and it is important that we are able to prepare the area for the next set of dancing.

LARGE FUNCTIONS Our 600-watt system is more than adequate for the majority of wedding receptions of up to 250 people. Functions over this number may require your consideration of upgrading to a 1200-watt system. Please see the appendix for recommendations.

www . blacktieevents . com.au | PH: 1800 682 001 IDEAS FOR ENHANCING YOUR SPECIAL OCCATION (ALL OF THESE IDEAS ARE DISCUSSED IN DETAIL AT YOUR APPOINTMENT)

ENTRANCE SONG - Choose a song for the start of your reception that will signify the continuing celebrations. A song that creates a vibrant entry encouraging guests to sing and applaud as you make your way to the Bridal Table.

MUSICAL CUES FOR SPEECHES - Not everyone looks forward to this part of the reception, especially the speakers! Add some humour and relieve the pressure on those in the speech line-up by introducing some appropriate musical cues. Here are some suggestions:

Father of the Bride: Big Spender / Smooth Operator / Don’t Worry Be Happy Father of the Groom: Macho Man / Smooth / Always Look On The Bright Side Bride: Chains / Pretty Woman / I Am Woman Groom: Another One Bites The Dust / Living Doll / Eye Of The Tiger Bride & Groom: Love And /It Started With A Kiss/ Just The Two Of Us Best Man: Wild Thing / I Get Around / Bloke

Music cues can only be provided if our equipment / microphone are being used for the speeches. If you have chosen a package that includes two Black Tie Events Australia personnel, there is normally no restriction to providing cues.

FAREWELL SONG: The reception draws to a close, the bouquet has been thrown, the garter removed and you have said goodbye to the guests. Have the last word by choosing an exit song as you rush off to your honeymoon, and leave the guests singing a tune that they will associate with your departure.

IMPORTANT NOTICE: You are welcome to supply some of your own CD’s. ADDITIONAL INFORMATION REGARDING YOUR APPOINTMENT: With the soaring cost of fuel, volume of traffic on the roads and the expanding city boundaries, we reserve the right to schedule the appointment during daylight hours on a weekend.

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 QUALITY SERVICES Special effects and services outlined in the packages are as follows: Master Of Ceremonies - to allow your reception to be run in a professional manner we offer an MC who will co-ordinate your function from a central point, our standard packages offer a combination (single person) MC and DJ. You may wish to consider a “Plus Packages” upgrade to include two people at your function, a Master Of Ceremonies, and a Black Tie DJ. This gives you the additional benefits of:

• Individual introduction of guests if required. • Musical cues for the introduction of the Bridal Party. • Musical cues for speeches. • Co-ordinate proceedings in the case of visual obstructions, off-centre dancefloors and / or awkwardly shaped rooms. • Enable the MC to host the evening from a central point and co-ordinate with the venue.

Dry Ice - As the Bride and Groom make their way onto the dancefloor for their Bridal Waltz the Dry Ice is filtered out at ground level for the duration of the Bridal Waltz. Benefits include a photographic opportunity and the concealment of your feet! This is usually very popular with the . For Function Centres where Dry Ice is not advisable, we offer Scented Smoke. Depending on the dancefloor surface, dry ice can produce a thin moisture film. We will notify guests of this in our welcome address.

For more photographic opportunities and maximum effect, we suggest that the bride and groom dance alone for the whole of their first bridal waltz. Air conditioning, open doors and windows and excessive body movement will have an effect on the stability of the dry ice.

Pyrotechnics - With a dramatic increase in insurance costs, the use of pyrotechnics has been discontinued until further notice.

Special FX Lighting - Our lights give an effect of pastel rays shining down on the dancefloor. Some lights include a variety of designs. Lighting is very effective when the pastel colours beam through the white Dry Ice for the bridal waltz. Lighting will create a fantastic atmosphere for the rest of the evening as guests’ dance the night away. Our lighting is subtle, does not flash in the eyes of your guests and will create a designated dancing area. Very appropriate for weddings which we do not treat as “discos”.

www . blacktieevents . com.au | PH: 1800 682 001 Cake Cutting Ceremony (optional) - many people do not know the main reason why the QUALITY SERVICES Bride and Groom cut the cake. Its tradition stems back to ancient times. We will guide you through the ceremony whilst informing the guests of history and tradition. We can adapt the ceremony to suit your own personal circumstances and we even provide you with a commemorative script.

“Plus Packages” - Introduce flexibility to our standard packages. With our “Plus” packages you get a Master of Ceremonies AND a Black Tie Disc Jockey. This combination is especially useful where the venue has no inhouse audio system, awkwardly shaped rooms, visual obstructions or the dancefloor or stage is not in a central point. Additional benefits are outlined in our “Supplementary Information”

Extra Hours - you may request the Compere/MC to extend beyond the times specified in the packages at an additional cost of $66.00 ($60.00 + $6.00 GST) per hour or part thereof until 0100hrs and then at $132.00 ($120.00 + $12.00 GST) per hour or part thereof. Your venue must agree to the extension. Payment must be made in cash before the extension begins.

Music Request Cards - We aim to satisfy the music requirements of your guests. As long as their choice is appropriate to your function, we will endeavour to play the songs that are requested. We encourage early return of the requests to enable us to “bracket” the styles of request.

Lettergram Cards - We provide these for weddings and we always seek your permission for guests to fill them in. We will of course collect the cards and pass them to the person designated to “censor” and read them out.

Wedding Guest Book - Where included, we will provide one of our own wedding guest books. This will be delivered to your reception by your DJ / MC and circulated around the guests.

GST - GST @ 10% is included in our prices. GST is payable at the rate current on the date of your function.

Credit Cards - To avoid higher prices, we do not accept payments by credit card except for payment of a deposit.

www . blacktieevents . com.au | PH: 1800 682 001 www . blacktieevents . com.au | PH: 1800 682 001 APPENDIX SHOULD YOU REQUIRE, THE FOLLOWING ITEMS ARE AVAILABLE FOR ADDITION TO YOUR PACKAGE CHOICE. THEY ARE NOT AVAILABLE AS STAND-ALONE ITEMS.

PRODUCT/SERVICE PRICE GST TOTAL Standard Special FX Light - per light $50.00 $5.00 $55.00 Smoke Machine with choice of scents $50.00 $5.00 $55.00

Second use of Dry Ice Machine i.e. additional 3 x 2.5kg $200.00 20.00 $220.00 blocks of dry ice only. Only available with White Wedding and Rolls Royce Packages

Upgrade from 600 watt system (2 x JBL speakers) to 1200 $150.00 $15.00 $165.00 watt system (4 x JBL speakers) JBL Sub-woofer $150.00 $15.00 $165.00 Radio (Cordless) Microphone $80.00 $8.00 $88.00 Additional (Corded) Microphone $20.00 $2.00 $22.00

Additional Hours: $60.00 $6.00 $66.00 M.C. or DJ per hour per person up to 0100hrs Additional Hours: $120.00 $12.00 $132.00 M.C. or DJ per hour per person after 0100hrs Flat fee for travel to functions between 0km and 50km $60.00 $6.00 $66.00 outside of the Melbourne metropolitan area boundary (excluding the Dandenong Hills) Country Shows: Travel: Flat fee as above for the first 100km 60c per 6c 66c per km then at the rate of. km Interstate: Travel, Expenses, Meals & Accommodation for all To be shows. Country Shows: Travel, Meals & Accommodation - for supplied all shows over 100km outside of the Melbourne metropoli- by client tan area boundary.

IMPORTANT NOTICE IF YOUR VENUE IS IN THE MELBOURNE CBD, DOCKLANDS OR SOUTHBANK / SOUTHGATE: TO COVER THE COSTS OF PARKING, CONGESTION AND EXTRA TIME REQUIRED FOR LOAD IN AND LOAD OUT, A FLAT FEE OF $66 WILL BE ADDED TO YOUR ACCOUNT FOR ANY VENUE IN THE MELBOURNE CBD, DOCKLANDS OR SOUTHBANK / SOUTHGATE.

www . blacktieevents . com.au | PH: 1800 682 001