Parks & Recreation Board
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AGENDA Parks & Recreation Board Wednesday, November 18, 2020 - 6:30 p.m. Zoom Webinar Public Webinar Link: https://bit.ly/2yESQwE Page # NOTE: In accordance with Governor Inslee's Safe Start - Washington's Phased Reopening Plan (from May 29, 2020), the City is temporarily prohibited from holding in-person meetings. Starting April 6, 2020, all public meetings will be held virtually using Zoom Webinar software. We want our community to continue to be able to watch and participate in public meetings. Please see the link to the Zoom Webinar Meeting in the header of the Agenda. 1. CALL TO ORDER Parks & Recreation Board (Board) 2. AGENDA CONFIRMATION (Board) a) To approve the Agenda Recommendation to approve the November 18 , 2020 Agenda. 3. APPROVAL OF MINUTES (Board) a) To affirm the Minutes 5 - 8 Parks _ Recreation Board - 21 Oct 2020 Minutes 4. PUBLIC COMMENT Public comment shall be limited to two minutes per speaker. There are three options to provide for public comment: 1. Email (preferred): You can provide a public comment in advance by sending an email to [email protected]. The Staff Liaison will read your comment aloud during the meeting. Cutoff for emails will be at 8:00 a.m. on the day of the meeting. 2. Text: Send a text to [email protected] (simply enter the email address in the “To:” line of the text) and the Staff Liaison will read your comment aloud during the meeting. Cutoff for emails will be at 8:00 a.m. on the day of the meeting. 3. Online (Zoom): If you are unable to provide public comment via email or text, and would still like to provide public comment during the meeting, you will need to login to the Zoom meeting that begins at approximately 6:30 p.m. Anyone in the audience interested in Page 1 of 37 speaking, please raise your hand and you will be called upon. You will have two minutes to speak. Emails and text received prior to 8:00 a.m. will be read after the audience has spoken, also limited to two minutes. 5. BUSINESS (Parks and Recreation) a) 2021-2022 Budget Update for proposed October adjustments (Carolyn Hope, Director Parks Recreation and Cultural Services) - 15 minutes • Youth/Teen program; program and staffing reductions • 50% event reduction • Recreation support; customer support staff reductions • Capital Improvement Program; insufficient funding for projects with staffing reduction • Maintenance Supervisor position; addition • Addition of maintenance work order management system b) Lake Burien School Memorial Park - Community Engagement and Update (Diane Salter, Parks Project Manager) - 15 minutes • Playground Online Video • November 10, 2020 6:30 pm public ZOOM meeting • November 2 through November 16, 2020 online video & playground questionnaire c) Seahurst Acquisition (Carolyn Hope, Parks Recreation Cultural Service 9 - 26 Director) - 20 minutes • Proposal for Board consideration PARB Memo_Seahurst Parcel Acquisition d) Fee Study (Casey Stanley, Recreation Manager) - 20 minutes 27 - 31 • 2019 data comparison to targets 2020 Update on Fee Study-PRABmemo 6. DECEMBER MEETING (Board) Traditionally, the Board votes whether members will be in town and available during the holidays to hold the regularly scheduled meeting. a) December 16, 2020 meeting for consideration by the Parks Recreation Advisory Board (PARB) 1. Meet as scheduled 2. Motion to reschedule 3. Motion to cancel meeting; meet again January 20, 2021 Page 2 of 37 7. GOOD OF THE ORDER (Parks and Recreation / Board) - 10 minutes Board member updates and discussion of interest. a) Project Updates 33 - 37 PARB Memo_PaRCS Updates Nov_2020 8. FUTURE AGENDA ITEMS (Parks and Recreation / Board) a) Memorial Program 9. ADJOURNMENT 8:00 P.M. (Board) PARKS AND RECREATION BOARD Kate Kelly, Chair (Term 2019 - 2023) Sarah Moore, Vice Chair (2019 - 2023) Linda Schwaber (2017 - 2021) Kellie Bassen (2017 - 2021) Hayley Ventoza (2020 - 2023) Jenn Neumann (2017 - 2021) Amy Rushforth (2020-2021) 11. NEXT MEETING TIME 6:30 P.M. - 8:00 P.M. Third Wednesday of month, Zoom Webinar Page 3 of 37 Page 4 of 37 Agenda Item #3.a) MINUTES Parks & Recreation Board Wednesday, October 21, 2020 Burien Community Center, 14700 6th Ave. SW To hear Council’s full discussion of a specific topic or the complete meeting, watch the video- stream available on the City website, www.burienwa.gov. NOTE: In accordance with Governor Inslee's Safe Start - Washington's Phased Reopening Plan (from May 29, 2020), the City is temporarily prohibited from holding in-person meetings. Starting April 6, 2020, all public meetings will be held virtually using Zoom Webinar software. We want our community to continue to be able to watch and participate in public meetings. Please see the link to the Zoom Webinar Meeting in the header of the Agenda. 1. CALL TO ORDER Parks & Recreation Board (Board) 1. Roll Call Excused: Kellie Bassen, Jen Neumann 2. AGENDA CONFIRMATION (Board) Recommendation to affirm the October 21, 2020 Agenda. Motion passed. 3. APPROVAL OF MINUTES (Board) Recommendation to approve the September 16, 2020 Minutes. Sarah Moore recommendation to approve. Linda Schwaber second. Motion passed. 4. PUBLIC COMMENT Page 5 of 37 Agenda Item #3.a) Parks & Recreation Board October 21, 2020 Public comment shall be limited to two minutes per speaker. There are three options to provide for public comment: 1. Email (preferred): You can provide a public comment in advance by sending an email to [email protected]. The Staff Liaison will read your comment aloud during the meeting. Cutoff for emails will be at 8:00 a.m. on the day of the meeting. 2. Text: Send a text to [email protected] (simply enter the email address in the “To:” line of the text) and the Staff Liaison will read your comment aloud during the meeting. Cutoff for emails will be at 8:00 a.m. on the day of the meeting. 3. Online (Zoom): If you are unable to provide public comment via email or text, and would still like to provide public comment during the meeting, you will need to login to the Zoom meeting that begins at approximately 6:30 p.m. Anyone in the audience interested in speaking, please raise your hand and you will be called upon. You will have two minutes to speak. Emails and text received prior to 8:00 a.m. will be read after the audience has spoken, also limited to two minutes. 1. Public comment (allow for 4 minutes, additional if necessary) No public comment. 5. BUSINESS (Parks and Recreation) 1. Budget Update (Carolyn Hope) 20 minutes Department Operating Budget for presentation to Council on Monday October 26, 2020. Proposal: 1. Youth/Teen program; program and staffing reductions 2. 50% event reduction 3. Recreation support; customer support staff reductions 4. Capital Improvement Program; insufficient funding for projects with staffing reductions 5. Maintenance Supervisor position; addition 6. Addition of maintenance work order management system 2. Fee Study (Casey Stanley) 20 minutes 1. Fee Study discussion proposed for November meeting 3. Lake 2 Sound Trail Project (Diane Salter) 20 minutes 1. Presentation of current status for the Lake 2 Sound Trail Segment C project, a joint partnership project by King County, WSDOT, and SeaTac Page 6 of 37 Agenda Item #3.a) Parks & Recreation Board October 21, 2020 4. Memorial Program (Casey Stanley) 30 minutes 1. Comparison of other local cities 2. Options for memorial products 3. Maintenance costs of products 4. Term limits and repurchase opportunities 5. Approval process Future discussion: Draft plan with recommendations 5. Park Advisory Board Memo; Project Updates (Informational) No questions by Advisory Board 6. GOOD OF THE ORDER (Parks and Recreation / Board) 7. FUTURE AGENDA ITEMS (Parks and Recreation / Board) 1. Future Meetings (5 minutes) • November 18th (Thanksgiving is Nov 26th) • December 16th (Christmas Dec 24th / 25th) Staff recommends consideration to: 1. Maintain the November meeting as scheduled. o Options for consideration: cancel or reschedule the November meeting 2. Maintain the December meeting as scheduled. o Options for consideration: cancel or reschedule the December meeting Kate Kelly motioned to meet for the November 18, 2020 meeting. At the November 18, 2020 meeting reconsider options for December meeting. Sarah Moore, second. Motion passed. Page 7 of 37 Agenda Item #3.a) Parks & Recreation Board October 21, 2020 8. ADJOURNMENT 8:00 P.M. (Board) Sarah Moore, motioned to adjourn Hayley Ventoza, second Motion passed. 9. NEXT MEETING TIME 6:30 P.M. - 8:00 P.M. Third Wednesday of month, Zoom Webinar (90 minutes) 10. PARKS AND RECREATION BOARD Kate Kelly, Chair (Term 2019 - 2023) Sarah Moore, Vice Chair (2019 - 2023) Linda Schwaber (2017 - 2021) Kellie Bassen (2017 - 2021) Hayley Ventoza (2020 - 2023) Jenn Neumann (2017 - 2021) Amy Rushforth (2020-2021) Page 8 of 37 Agenda Item #5.c) To: Parks and Recreation Advisory Board From: Carolyn Hope CC: Date: November 18, 2020 Re: Proposed Property Acquisition – Seahurst Park Purpose ___ For information only ___ Future Motion Item X Motion Requested Recommendation Recommend to the City Council the acquisition of King County parcel 547020-0925 Proposed Motion I move to recommend the acquisition of parcel 547020-0925 to the City Council. Summary The City recently learned of a parcel of property, 547020-0925, within the boundaries of Seahurst Park that was for auction by King County. The PaRCS Director was able to work with King County to pull the parcel from the auction and allow time for the possibility of the City to acquire this parcel. The county acquired this parcel due to tax foreclosure. The City conducted due diligence on the property, which included reviewing a Title Report and conducting a Phase I Environmental Site Assessment. The due diligence activities did not reveal anything of concern.