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Operational Logistics Contingency Plan Floods

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Operational Logistics Contingency Plan Floods A. FIJI OPERATIONAL LOGISTICS CONTINGENCY PLAN FLOODS GLOBAL LOGISTICS CLUSTER – WFP FEBRUARY – APRIL 2012 PROGRAM FUNDED BY: 1 | P a g e A. Summary A. SUMMARY 2 B. PREFACE 4 PURPOSE AND OBJECTIVES 4 1. PURPOSE 4 2. OBJECTIVES 4 3. LIMITATIONS 4 4. RELATIONSHIP WITH OTHER PLANS 4 5. WARNING 5 6. KEY AGENCIES AND RESPONSIBILITIES FOR WARNING DISSEMINATION 5 BACKGROUND INFO 7 1. INTRODUCTION 7 2. RIVER FLOODING 8 3. STORM SURGES AND COASTAL FLOODING 8 NAVUA RIVER 12 1. NAVUA CATCHMENTS CHARACTERISTICS 12 2. EVOLUTION OF FLOOD HAZARDS IN NAVUA 12 3. FLOOD RISK ASSESSMENT OF NAVUA FLOOD 13 4. HYDROLOGY AND CATCHMENTS CHARACTERISTICS 13 5. NAVUA FLOOD HAZARD ANALYSIS 15 THE BA RIVER 17 1. THE BA PROVINCE 17 2. BA CATCHMENT AREA 17 THE REWA RIVER 18 1. REWA FLOOD FORECASTING SYSTEM 18 2. REWA CATCHMENT & TELEMETRY NETWORK 18 C. POPULATIONS 19 INFORMATION ON THE CENTRAL/EASTERN DIVISION 19 GENERAL 19 CENTRAL DIVISION STATISTICS 19 EASTERN DIVISION STATISTICS 20 INFORMATION ON THE NORTHERN DIVISION 21 GENERAL 21 NORTHERN DIVISION STATISTICS 21 INFORMATION ON THE WESTERN DIVISION 22 GENERAL 22 WESTERN DIVISION STATISTICS 22 D. LOGISTICS COORDINATION GROUP (LCG) AND SUB-GROUPS – TERMS OF REFERENCE & STANDARD OPERATIONS PROCEDURES 23 2 | P a g e A. LOGISTICS COORDINATION 23 B. THE LOGISTICS COORDINATION GROUP (LCG) 23 C. LOGISTICS COORDINATION GROUP (LCG) – TERMS OF REFERENCE & STANDARD OPERATIONS PROCEDURES 25 TERMS OF REFERENCE 25 STANDARD OPERATING PROCEDURES 27 CUSTOMS CLEARANCE FACILITATION CELL (CCFC) – TERMS OF REFERENCE 30 INTRODUCTION: 30 RESPONSIBILITIES: 30 DISPATCHING AND CARGO TRACKING CELL (DCTC) – TERMS OF REFERENCE 31 INTRODUCTION: 31 REPORTING LINE: 31 RESPONSIBILITIES: 31 TRANSPORT CELL (TC) – TERMS OF REFERENCE 32 REPORTING LINE: 32 RESPONSIBILITIES: 32 INFORMATION MANAGEMENT CELL (IMC) – TERMS OF REFERENCE 33 INTRODUCTION: 33 REPORTING LINE: 33 RESPONSIBILITIES: 33 E. SCENARIOS DETAILS & LOGISTICS CONTINGENCY PLAN - FLOODS 34 1. BACKGROUND INFORMATION 34 2. FLOODS EMERGENCY PROCEDURES AND RESPONSE ARRANGEMENTS 35 3. SCENARIO DETAILS: 36 4. OPERATIONAL SUMMARY 38 5. CONCEPT OF OPERATIONS 40 6. SUGGESTED SOPS 42 7. LOGISTICS RESPONSE WORK PLAN 45 8. PREPAREDNESS (MINIMUM PREPAREDNESS MEASURES) 49 3 | P a g e B. PREFACE This document is a living document. It is envisaged that this plan will be continuously developed and revised to become as effective as practical. Divisional and District Level Plans will be formulated to complement this plan. This Plan is produced under the authority of the Natural Disaster Management Act 1998 and the National Disaster Management Plan 1995. Further this Plan is in line with the proposed changes as prescribed under the DRAFT Fiji National Disaster Risk Management Arrangements 2006. PURPOSE AND OBJECTIVES 1. PURPOSE The purpose of this Emergency Logistics Response Plan for Floods is to provide a tool for logistics preparedness and response arrangements for floods in Fiji. It includes operational procedures and guidelines to ensure a adapted response to the effects of flooding in the different areas potentially concerned. 2. OBJECTIVES To define responsibilities and tasks of the emergency response services concerned by Emergency Logistics Operations To enhance the Response capacity of the concerned Agencies to anticipate and respond to flood hazards To improve coordination of response agencies and authorities regarding emergency logistics operations To avoid duplication in logistics tasks carried out by the different agencies and organizations To prepare and organize the logistics resources needed to respond to a flood threat. 3. LIMITATIONS This Plan is limited to the response to flood events. This Plan does not cover flood events from: Flash flooding Sea surges consecutive to cyclones 4. RELATIONSHIP WITH OTHER PLANS This Plan should be read in conjunction with the Natural Disaster Management Act (1998), the National Disaster Management Plan (1995) and the DRAFT National Disaster Risk Management Arrangements (2006). This plan should also be read in conjunction with the NAVUA FLOOD EARLY WARNING SYSTEM & RESPONSE PLAN and other Divisional / Provincial / District / City Floods Response Plans 4 | P a g e 5. WARNING 6. Key Agencies and Responsibilities for Warning Dissemination The relevant warning information is to be disseminated widely by the concerned agencies. Dissemination of alerts and warnings will be issued to a group of key agencies and the general public. The following organizations and institutions have been identified as key agencies for the flood warning arrangements: NDMO Divisional Commissioners Provincial Administrators District Officers Police National Fire Authority SDMO –Health Centers Fiji Red Cross Society LAWRM Media Outlets Vodafone Fiji Military Forces Ministry of Agriculture Ministry of Education District Advisory Council Rural Local Authorities 5 | P a g e Fiji Electricity Authority Telecom Fiji Ltd Schools Management Community Service Organizations FMS will follow up the Initial Alert with a phone call to the contact persons as listed on the Contact List for the agencies below: NDMO Concerned Divisional Commissioners Concerned Provincial Administrators Concerned District Officers Concerned Police Station Agencies responsible for public broadcast of warning information: Fiji Broadcast Corporation Private broadcasting organizations Fiji Television Limited 6 | P a g e Background Info 1. Introduction Fiji’s high rainfall, steep topography and relatively large catchments as compared to Pacific Island countries, combined with intensive agricultural use of lowlands by village communities have made it susceptible to flood disasters over the years. Inland flooding is currently the most frequent and damaging hazard to communities in Fiji, with almost one event each year on average. With an estimated annual mean of 10 casualties and around F$ 20 million total damage, floods are a serious drawback to Fiji’s socio-economic development. Recent Flash Floods Floods in 2003, 2004, 2007, 2009 and 2012 caused extensive damage to crops, livestock, roads and bridges and thousands of people lost their homes and belongings. For several weeks after the events over 10,000 people were still requiring food rations as much of the subsistence agricultural crops were severely damaged or destroyed These events caused significant damage with more than 30 deaths and over 67 million F$ damage. 7 | P a g e 2. River flooding Flooding is a normal part of the regime of all rivers (Handmer, 2004). River flooding is when rivers overflow their banks (McGuine et al., 2002). It is a common occurrence in the Fiji Islands with its steep volcanic terrain, high rainfall and generally small catchments with a few large catchments (Raj, 1986; SOPAC, 2006c). Flood plains natural functions are as storage places for flood water from rivers (Priestly, 1995). Viti Levu, on which Navua is located, has four major river systems with drainage basins and associated floodplains totaling an area of 6,000 km², which is about 58% of the total area of Viti Levu (Yachiyo Engineering Co., 1998). River flooding is the most common form of flooding for Fiji. Flood plains are, however, known to be fertile land and it is not surprising that most communities decide to settle there for agricultural purposes. Flood plain settlement is an ongoing event posing a high risk to flooding for its inhabitants. Anecdotes of Fiji’s history indicate that one of the reasons sugar mills were set up around the rivers of Ba and Navua back in the 1900s was because of the accessibility of transportation via boats and ships (Fiji, 1909; Slatter, 1977; Yeo, 1998). At that time, knowledge of the risks and hazards for such a set up was non-existent. This mentality continued to be somewhat prevalent in national development processes and planning in Fiji. It wasn’t until the late 1970s to 1980s, that natural hazards and risks were considered by the nation, let alone factored into the planning processes. Though largely reactive, the underlying paradigm of interventions set up to mitigate such disasters, was specific only to a particular hazard and this being tropical cyclones and flooding. In fact, since the formation of the Fiji Islands National Disaster Management Office (NDMO), their focus has been specifically on tropical cyclones as a hazard. Flooding was not treated separately as such. Rather it was seen as the effect of the cyclone hazard. However the impact of flooding is often seen in the damage and losses to the particular local area and in terms of the nation and such impacts were no longer easily ignored. Ongoing damage heightened risk perceptions and river flooding was eventually considered a natural hazard in its own right. Flooding is a common occurrence in the Fiji Islands, particularly during periods of heavy downpour and during the hurricane season. Whilst floods cause considerable damage to people and property, some benefits of flooding include an increase in soil fertility due to sediments being deposited on flood plains, pollutants being washed away and groundwater being replenished but knowledge of such remains poor and requires more studies (SOPAC, 2006c). Floods disturb fragile island economies by affecting individuals, businesses, insurance companies and governments with the costs of flooding being high; for example, Fiji’s economy suffers annually losses of some FJD 20 million on average due to flooding (SOPAC, 2006c). Most tropical cyclones and storms result in flooding. These events also cause severe damage with the cost of such damages running into the millions for the Fiji Islands. Tropical cyclones have been the principal cause of major floods in Fiji (Raj, 1986).However, this is changing as witnessed in the two most recent flash floods of the Fiji Islands in2004 and 2005 respectively. The area particularly affected during these flash floods was Navua on Viti Levu and Labasa in Vanua Levu. Flash flooding is a type of flooding that occurs when more rain falls over a short period than evapo-transpiration, infiltration and local drainage system can handle; and often occurring in semi-arid areas where stream channels are often less developed (Handmer, 2004).
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