Village of Haines Junction Regular Council Meeting 7:00 p.m. December 4, 2019 Council Chambers
AGENDA
1. Call to Order
2. Acknowledgement of CAFN Traditional Territory
3. Additions to the Agenda
4. Adoption of Agenda
5. Adoption of Minutes a. Draft Council Minutes 2019-11-27
6. Hearing of Delegations
7. Public Hearings of Bylaws
8. Council Questions on Agenda Items
9. Passage of Bylaws and Policies a. Bylaw #350-19, Council Remuneration Bylaw – 3rd Reading b. Bylaw #355-19, 2020 Provisional Operating and Capital/Projects Bylaw – 3rd Reading c. Bylaw #352-19, Council Procedural Bylaw – 1st Reading d. Bylaw #352-19, Council Procedural Bylaw – 2nd Reading e. Bylaw #349-19, Water and Sewer Bylaw – 1st Reading f. Bylaw #349-19, Water and Sewer Bylaw – 2nd Reading
10. Staff Reports and Recommendations a. RTC re Water and Sewer Fee Schedule Bylaw b. RTC re Donation of Municipal Facilities for Meetings and Events c. RTC re Village Policy Format d. RTC re Civic Addressing
11. Committee Reports and Recommendations a. OCP Steering Committee update
12. Approval of Accounts Payable a. Municipal Accounts Payable to December 4, 2019
13. New Business/Business Arising a. Mitigations for Climate Change Letter
14. Information and Correspondence a. Mile 1016 Pub Licence Application b. Correspondence from Julie Bauer re Christmas Bird Count for Kids
15. Councillor Reports
16. In Camera
17. Adjournment
The next Regular Council Meeting will take place at 7:00 p.m. on December 11, 2019, in Council Chambers. Village of Haines Junction Bylaw # 350 - 19 A Bylaw to Provide for the Remuneration for Members of Council
Whereas Yukon Municipal Act Section 173 permits Council to establish by bylaw an amount to be paid to council and the conditions for remuneration. Therefore, the Council of the Village of Haines Junction, in open meeting duly assembled, hereby enacts the following: 1. Name 1.1. This Bylaw may be cited as the Village of Haines Junction Council Remuneration Bylaw.
2. Annual Compensation 2.1. The annual amount to be paid to Mayor and Council is: 2.1.1. Mayor $14,666 2.1.2. Council $11,733
3. Biweekly Payment 3.1. The annual amount will be paid to Mayor and Council in twenty-six (26) equal payments. Payment will be made by direct bank deposit.
4. Deductions in Bi-weekly for Missed Meetings 4.1. A twenty-five percent (25%) deduction will be made from the Bi-weekly Payment if one (1) Regularly Scheduled Council Meeting or other scheduled meeting is not attended by the Council Member, unless the reduction is waived by Council Resolution 4.2. A fifty percent (50%) deduction will be made from the Bi-weekly Payment if two (2) consecutive meetings whether they be Regularly Schedules Council Meetings or other scheduled meetings, or a combination thereof, are not attended by the Council Member, unless the reduction is waived by Council Resolution 4.3. A one hundred percent (100%) deduction will be made from the Bi-weekly Payment if three (3) consecutive meetings, whether they be Regularly Schedules Council Meetings or other scheduled meetings, or a combination thereof, are not attended by the Council Member, unless the reduction is waived by Council Resolution
5. Revenue Canada Deductions 5.1. All lawful Revenue Canada deductions will be deducted from the Bi-Weekly Payment and remitted to Revenue Canada.
6. Annual Adjustment 6.1. The Annual Compensation will be adjusted retroactively to January 1st of the current year upon publication of the Statistics Canada change in the Consumer Price Index for Whitehorse. In a period of deflation, the change in the Consumer Price Index will be deemed to be zero (0).
7. Travel Expenses 7.1. Council members will be reimbursed for travel expenses (meals, transportation, accommodation, etc.) on the same basis as those approved by the Yukon Government for Employees on Travel Status. The Yukon Government Incidental Expense will be paid when the member stays overnight.
8. Review 8.1. This bylaw will be reviewed by each Council during its tenure.
9. Effective Date 9.1. This Bylaw will become effective the later of January 1, 2020 or the date of adoption.
10. Bylaw Repeal 11. The following Bylaws are hereby Repealed: 11.1. Bylaw 263-10 A Bylaw to Provide for the Remuneration and Expense to be Paid to the Mayor and Council. 11.2. Bylaw 339-10 A Bylaw to Provide an Amendment to the Village of Haines Junction Council Remuneration Bylaw 263 -10.
Readings Read a first time this 27 day of November 2019
Read a second time this 27 day of November 2019
Read of third time and Adopted this ______day of _____, _____
______Thomas Eckervogt, Mayor Dan Rodin, CAO Report to Council Village of Haines Junction Council Meeting December 4, 2019
RE: 2020 Provisional Budget – Pine Lake Trail Paving ______Recommendation That Council review this report and then give direction to staff. Background Paving a portion of the Pine Lake Trail was listed in the 2020 Provisional Capital/Projects Budget which was presented at the November 27, 2019 Council Meeting. Council requested more information on the Pine Lake Trail including: • Date of paving existing trail; • Amount of maintenance completed on existing trail; and, • Chronology of Trans-Canada Trail Grant application. Current Status The date of paving the portion of the trail is believed to have occurred in 2008. Under the trail between the Weigh Scale to the Raven Hotel is a waterline. The Yukon Government paid for the installation of the waterline and paving of the trail. There has been very little maintenance (hot patching) on the paved portion of the trail. The chronology of the trail grant application is described in Appendix “A”. Prepared by ______Noelle Palmer, Office Administrator ______Dan Rodin, CAO Appendix “A”
Pine Lake Trail Chronology August 2018 The Village is notified of a 2019/20 Trans Canada Trail Capital Improvement Program funding opportunity. CAO Clarke directs and approves an application to BST the unpaved portion of the trail within the municipal boundaries to make it more accessible, along with the purchase of two benches, to be completed in 2019. Based on quotes received, the total cost of the project was estimated to be $451,685.45: - $444,9000 trail building (max grant requested of $150,000) - $6,785.45 trail infrastructure (max grant requested of $2,374.91 – being 35%) Application submitted August 24, 2018 February and March 2019 The Village receives tentative approval in February and requested additional information, including proof of matching funds. This request went forward to Council at their February 27, 2019, meeting. *See February 27, 2019 Pine Lake Trail Grant Agenda Item for backup information, including application, funding budget and funding schedule presented to Council* Minutes of February 27, 2019:
February 27, 2019: TCT approves extending the project to 2020.
March 25, 2019: TCT gives the Village official approval of a $152,500 grant.
Summer 2019
Minutes from July 24, 2019:
Minutes from August 14, 2019
October 2019
Associated Engineering provides a technical report. Asphalt surfacing is recommended for longevity. The new estimated cost is at $1,014,000. The report is brought forward to Council and forwarded to the Trans Canada Trail coordinator. *See Engineering Report* Minutes from October 23, 2019:
November 2019 On November 25, 2019, the TCT coordinator contacts the Village for an update. Administration informs her that a line has been included in the draft 2020 provisional capital/projects budget for $500,000 towards trail paving, i.e. to complete half of the overall trail. Administration requests confirmation that this project would still be eligible for the $152,500 grant. The TCT coordinator requests further information, including which portion of the trail is to be paved in 2020. She also suggests that additional funding may be available, either through this grant or through a future grant for 2021. The Provisional Capital and Projects budget was brought forward for 1st and 2nd reading on November 27, 2019. On November 28, 2019, Administration contacted the TCT coordinator to confirm funding and was requested to submit a revised budget, schedule and roles to allow TCT to better understand costs and eligible expenses for the 2020 project.
Village of Haines Junction Bylaw # 355 - 19 A Bylaw to Create Provisional Operating and Capital/Projects Budgets for 2020.
WHEREAS section 237and section 238 of the Municipal Act (R.S.Y. 2002) provides that council shall by bylaw cause an annual operating budget and annual capital budget to be prepared and adopted; and; WHEREAS section 239 of the Municipal Act provides that council may establish by bylaw a procedure to authorize and verify expenditures that vary from the annual operating expenditure program;
NOW THEREFORE the council of the municipality of the Village of Haines Junction in open meeting assembled HEREBY ENACTS AS FOLLOWS: 1. Short Title This Bylaw may be known as 2020 Provisional Operating and Capital/Projects Bylaw #355-19. 2. Section 239 Procedure No expenditure may be made that is not provided for in the 2020 annual operating budget unless such expenditure is approved: 1) by resolution of council to a maximum expenditure of $300,000.00; or 2) by bylaw for expenditures in excess of $300,000.00.
3. Umbrella Budget Bylaw Expenditures authorized in accordance with section 2(1) of this bylaw that result in an increase in total expenditures above what was approved in the 2020 Operating budget or Capital/Projects budget shall be brought forward for final approval through an umbrella bylaw at year end.
4. Chief Administrative Officer Re-Allocation Limits
The Chief Administrative Officer is hereby authorized to re-allocate funds among the line items in Appendix “A” to a maximum expenditure of $20,000.00; and such allocation decision will be reported to Council at the next Council Meeting.
5. Appendix “A” The provisional 2020 – 2022 annual Operating budget and the provisional 2020 – 2023 Capital/Projects Budget 2021, attached hereto as Appendix "A” and forming part of this bylaw, is hereby adopted.
6 Bylaw Repeal
The following Bylaws are hereby repealed
1. Bylaw 341 - 18 2019 Capital Expenditure Bylaw 2. Bylaw 342 - 18 2019 Annual Operating Bylaw
7. Effective Date
This Bylaw will come into effect January 1, 2020. 8. Readings Read a first time this 27 day of November 2019
Read a second time this 27 day of November 2019
Read of third time and Adopted this ______day of _____, _____
______Thomas Eckervogt, Mayor Dan Rodin, CAO
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Appendix “A”
Operating Budget
Revenue 2020 Budget 2021 Budget 2021 Budget
Legislative Revenue 2,856,487 2,918,675 2,972,210 Administrative Revenue 50,768 50,768 50,768 Public Works Revenue 13,400 10,400 10,400 Water and Sewer Revenue 224,500 225,000 226,000 Roads and Streets Revenue 2,500 2,500 2,500 Landfill and Recycling Revenue 130,860 130,860 130,860 Protective Service Revenue (Dogs) 2,000 2,000 2,000 Fire Department Revenue 76,691 77,677 78,682 Fire Smart Revenue 40,000 40,000 40,000 Convention Centre Revenue 24,000 20,200 20,200 Mezzanine Revenue 8,200 8,400 8,600 Hall and Curling Rink Revenue - - - Pool Revenue - - - Arena Revenue 19,300 19,300 19,300 Total 3,448,706 3,505,780 3,561,520
Expenses 2020 Budget 2021 Budget 2021 Budget
Legislative Expenses 168,823 159,421 174,928 Administration Expenses 581,203 598,481 602,662 Public Works Expenses 466,146 462,982 479,562 Water and Sewer Expenses 455,237 460,594 467,978 Roads and Streets Expenses 122,550 117,225 126,485 Landfill and Recycling Expenses 294,142 289,076 296,275 Protective Service Expenses (Dogs) 5,800 4,950 5,100 Fire Department Expenses 162,296 163,920 165,185 Fire Smart Expenses 40,000 40,000 40,000 Convention Centre Expenses 115,750 111,497 114,200 Mezzanine Expenses 12,900 13,020 13,140 Hall and Curling Rink Expenses 12,165 12,435 12,700 Pool Expenses 12,450 12,725 13,000 Arena Expenses 184,916 190,516 196,070
Total 2,634,378 2,636,841 2,707,285
Surplus (Deficit) 814,328 868,939 854,235
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Capital/Projects Budget
Year 2020 Funding Source Project Project Name Number Other 2020 2021 2022 2023 Internal Description Source Landfill 1 Septic Tank upgrade 11,000 11,000 2 Bear Grid at Landfill Gate 10,000 10,000 3 Rolloff Bin 10,000 10,000 4 Consulting Services 10,000 10,000 5 Waste Oil Receptacle 8,000 8,000 6 Waste Management Plan (permit requirement) 50,000 50,000
Conventions Centre - 7 Roof (Boge & Boge Assessment 500,000 - 500,000 Gas Tax 8 Buried Fuel Tank Removal & Replacement 15,000 15,000 9 Biomass Boiler Feasibility Study 15,000 15,000 10 P.V Study for Panels on Roof 15,000 15,000 11 New Curtains 25,000 25,000 12 Resurface / Replace Stage Floor 60,000 60,000
Convention Centre/Arena/Fire Department - 13 Good Energy Project 400,000 100,000 300,000 Yukon Govt 14 Institutional Energy Efficiency 400,000 400,000 Yukon Govt 15 Seismic Assessment Arena & Convention Centre 50,000 50,000 16 Improve Entrance Security 25,000 25,000 - Public Works Mobile Equipment - 17 Forklift (Used) 40,000 40,000 18 Three pickups Recycle Centre, Gardening , Parks & Greens 150,000 150,000 19 Replace Toyota Truck 65,000 20 Plowtruck 180,000 180,000 Gas Tax 21 Excavator 190,000 22 Wheel-loader (not landfill) 260,000 260,000 Gas Tax
Fire Department 23 Fire Department Crewcab - 75,000 24 Self Contained Breathing Apparatus (SCBA) 75,000 75,000 25 Fire Department mini pumper 350,000 199,000 101,000 Fire Reserve Comprehensive - 50,000 Muni Grant Public Works 26 PW Yard Fencing 17,000 17,000 27 Blueprint Digitizing 12,000 12,000 28 Shop Improvements 20,000 20,000 29 Covered Storage 25,000 25,000 30 Air Assessment (pool / curling rink) 25,000 25,000 31 Road Repair Assessment 15,000 15,000 32 SCADA Upgrade for Water & Sewer Utility 40,000 40,000
Recreation 33 Trail paving 500,000 500,000 400,000 Gas Tax 100,000 Trail Fund 34 Recreation Programming / Equipment 75,000 75,000 35 Arena Scoreboard 25,000
36 Official Community Plan & Zoning Bylaw 100,000 100,000
3,413,000 575,000 190,000 165,000 1,197,000 2,291,000
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Report to Council Village of Haines Junction December 4, 2019
RE: COUNCIL PROCEDURAL BYLAW No. 352 - 19
Recommendation That Council give two Readings to the attached Council Procedural Bylaw. Background The Council Procedural Bylaw was identified as a municipal bylaw that needed to be updated. Based on discussions with Council, a draft version was presented to Council at the September 25th Council Meeting. A number of required changes were identified. These were then incorporated into the draft bylaw. The bylaw was then circulated via email to Council for further comment. More changes were identified and incorporated into the draft and the document was again circulated by email. Additional changes were suggested and incorporated. The working copy was then presented to Council at the November 13th Council Meeting. The Yukon Municipal Act Section 210 notification requirements have been fulfilled. Current Status The Bylaw has been updated with the changes proposed at the November 27, 2019 Council Meeting. Conclusion Council by reviewing this report, amending the draft bylaw as deemed appropriate and then giving two Readings to the Bylaw with further the process of creating a new Council Procedural Bylaw. Prepared by
______Dan Rodin, CAO
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VILLAGE OF HAINES JUNCTION
Bylaw #352-19
A Bylaw to Create Rules Governing Council Meeting Procedure.
WHEREAS the Municipal Act, being Chapter 154 of the Revised Statutes of the Yukon, 2002 and amendments thereto, Section 210 provides that a council shall make procedural rules;
NOW THEREFORE the Council for the Village of Haines Junction, duly assembled, hereby enacts as follows:
1. Short Title
1.1. Council Procedural Bylaw.
2. Gender Neutral Language
2.1. The pronoun “his” is used for convenience and is deemed to be gender neutral.
3. Governing Provisions
3.1. The procedures of Council will be governed by the Yukon Municipal Act and this Bylaw. 3.2. When situations are encountered that are not covered by these Rules, reference to Roberts Rules of Order Newly Revised, will be used by the Presiding Officer. 3.3. Rules are used to facilitate the orderly progression of Members through the Meeting Agenda and are to be applied in the spirit of fairness, equality and common sense.
4. Application
4.1. The following rules shall be observed and shall be the rules and regulations for the order and conduct of business in all regular council meetings, special council meetings, council committees and those committees, boards, commissions created by bylaw pursuant to Section 191 of the Yukon Municipal Act unless the Bylaw creating the committee, board, commission specifically excludes this Bylaw or sections of this Bylaw.
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5. Definitions
5.1. Committees – any Committee, Boards or Commissions defined in this Bylaw 5.2. Individual – any person attending a meeting who is not a council member 5.3. Meeting – a meeting which this Procedural Bylaw applies to 5.4. Member – the Mayor or a Council member. 5.5. Presiding Officer – the Member, ordinarily the Mayor, who chairs the meeting. 5.6. Public Hearing or Public Input Session – a time defined in this Bylaw which enables Individuals to provide comment to Council on an Agenda Item. 5.7. Rules – the rules defined in this Bylaw and Roberts Rules of Order Newly Revised.
6. Establishment of Committees, Boards or Commissions
6.1. Pursuant to Yukon Municipal Act Sections 190 (1) Council, by this bylaw, establishes the following Council Committees: 6.1.1. Audit Committee – the composition of this Committee is Mayor and Council. The mandate of this Committee is to annually meet with the Auditors to discuss the Auditors findings and have the auditor address any questions or concerns of the Committee Members. The Committee will report back to Council on any resolution that the Committee has adopted and on any reports or recommendations that the Committee may have or possess. 6.1.2. Council Committee – the composition of this Committee is Mayor and Council. The mandate of the Committee is to discuss items of interest to the municipality. The Committee will report back to Council on any resolution that the Committee has adopted and on any reports or recommendations that the Committee may have or possess. 6.2. Pursuant to Yukon Municipal Act Section 191(1) Council may establish committees, boards, and commissions either by bylaw or resolution. 6.2.1. Council will by resolution or bylaw, establish create the terms of reference for each committees, boards and commissions established. 6.2.2. The terms of reference will include: 6.2.2.1. The appointment and composition of members; 6.2.2.2. the term; 6.2.2.3. the mandate; and, 6.2.2.4. the reporting requirements of the committee, board or commission. 6.3. The Mayor or his designate is ex-officio a member of all committees, boards or commissions which Council has established and, the Mayor or his designate, when in attendance, possesses all the rights, privileges, and duties of the other members, whether elected or appointed.
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6.4. Councillors, who are not members of the committee, board or commission, may with the prior consent of the committee, attend meetings of the committee, board or commission and take part in the discussion, but shall not be permitted to vote. 6.5. No committee, board or commission or member of a committee board or commission shall enter into a contract or incur or authorize any debt or expenditure on behalf of the municipality 6.6. No committee, board or commission will act in any manner that would suggest to a reasonable person that the committee or committee member is acting on behalf of the municipality. 6.7. No member of a committee, board or commission will act in any manner that would suggest to a reasonable person that the member of the committee, board or commission is acting on behalf of the municipality. 6.8. If, in the opinion of Council a committee, board or committee has contravened Section 6, Council, may by Bylaw, dissolve the committee, board or commission. 6.9. If, in the opinion, of Council, an individual has contravened Section 6, Council by resolution may remove the individual from the committee, board or commission and then may appoint a replacement.
7. Council Members
7.1. Members of Council will: 7.1.1. Be respectful of citizens, delegates at meetings, administration and each other, including being respectful of each other’s right to hold different and diverse opinions; 7.1.2. Keep an open mind and reserve making decisions until public input; administration input and council debate is completed; 7.1.3. Act impartially and with integrity; and, 7.1.4. Make decisions in the best interest of the community, while acknowledging that most decisions require Council to weigh competing interests.
8. Quorum
8.1. A quorum of Council will be the majority of its members; or, if a vacancy exists on Council the majority of its remaining members. 8.2. If due to a pecuniary interest of a member of council in relation to a matter, only two members of Council are entitled to vote, those two members constitute a quorum for the matter. 8.3. When a quorum is not present within thirty (30) minutes of the time fixed for the start of the meeting, the recording secretary shall record the names of the members present and the meeting will stand adjourned until the next regularly scheduled or special meeting date.
9. Meeting Schedules
9.1. Regular Council Meetings will be held on the second and fourth Wednesday of each month.
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9.2. Meetings will begin at 7:00 pm and end on or before 9:30 pm. 9.3. Council may pass a motion to extend a meeting time by one (1) hour. 9.4. Special Council Meetings will be held pursuant to the process described in the Yukon Municipal Act 9.5. Council Committee meetings will be scheduled by Council Resolution or by bylaw. 9.6. All other meetings of committees, boards, and commissions will be by committee, board or commission resolution
10. Notification of Meetings
10.1. The Chief Administrative Officer shall give public notice of all Regular Council, Committee, Board and Commission meetings by inclusion on the Village of Haines Junction’s website at least five (5) days prior to the meeting. 10.2. The Chief Administrative Officer may, at his discretion, provide public notice of Council and Committee, Board, and Commission meetings on local bulletin boards, social media, in local newspapers or other media sources. 10.3. Public notice shall include: Date; Time; Agenda, and, Location of meeting 10.4. The Agenda and related documentation will be posted on social media and paper copies will be made available at the Municipal Offices. 10.5. Agenda items and materials for inclusion for regular council meetings must be submitted to the CAO by noon at least six calendar days before the meeting date. 10.6. No later than noon, five calendar days before a meeting date, the CAO must make the Council Agenda available: 10.6.1. To Members by delivering a copy of the Council Agenda package to their Village of Haines Junction email account; and, 10.6.2. To the public by posting a copy of the Council Agenda at the Municipal Office and on the Village of Haines Junction’s website 10.7. Notice of Special Council Meetings will be provided pursuant to the Yukon Municipal Act.
11. Electronic Participation at Meetings
11.1. Council members may participate in a meeting by electronic means. 11.2. The member must provide notice, including telephone number or other contact information prior to 3:00 pm the day of the meeting. 11.3. The person who will be the meeting’s Presiding Officer may not participate electronically. 11.4. If the electronic communication fails, the meeting will be held in abeyance for five (5) minutes while communication is re-established. 11.5. If after five (5) minutes communication is not re-established with the member, the member will be deemed to have left the meeting 11.6. If a member is deemed to have left the meeting and the member was required to meet the requirements of a quorum, the meeting will be immediately adjourned.
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12. Selection of Presiding Officer
12.1. Ordinarily the Mayor will chair the meeting. 12.2. In the absence of the Mayor, the Deputy Mayor will chair the meeting. 12.3. If the Mayor and Deputy Mayor are absent from the meeting, the three members present will elect a chair for the meeting.
13. Responsibilities of Presiding Officer
13.1. The duties of the Presiding Officer include: 13.1.1. Maintaining control of the meeting; 13.1.2. Joining discussions after other members have spoken; 13.1.3. Being impartial; 13.1.4. Preserving order and encourage Council members who stray from the topic to stay focused on the issue being debated; 13.1.5. Guiding Council through the council agenda by introducing each item on the approved agenda for discussion and resolution; 13.1.6. Making decisions required to maintain order and preserve the decorum of the meeting. These decisions are binding, but subject to appeal; 13.1.7. Determining which member or individual has the right to speak; 13.1.8. Ruling when a motion is out of order; 13.1.9. Calling a member to order if required; 13.1.10. Censuring members or individuals; and, 13.1.11. Excluding from the meeting members or individuals.
14. Meeting Decorum
14.1. Members and any individuals attending a meeting must behave in a manner which contributes positively to the decorum of the meeting. 14.2. Any person in attendance shall: 14.2.1.1. Remain quiet when another individual or member is speaking; 14.2.1.2. Not use electronic devices in the meeting except as aides to hearing, seeing, safety or emergency monitoring and for referencing information germane to the discussion on hand; 14.2.1.3. Not make physical gestures towards any person, staff member or member of Council; 14.2.1.4. Any member of Council, delegation, or individual who has the right to the floor (or is participating in a public hearing/public input session) shall: 14.2.1.4.1. When wishing to speak shall raise their hand, and be recognized by the Presiding Officer before beginning to speak; 14.2.1.4.2. When raisings points or questions on an issue under discussion, raise only one point or question at a time; and, the Chair may direct the order of other members or individuals attending before returning to any one member or individual attending;
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14.2.1.5. Not speak on matters other than the matter on the floor; 14.2.1.6. Not interrupt except on a point of order or question of privilege; 14.2.1.7. Not shout or immoderately raise their voice or use offensive, vulgar or profane language; 14.2.1.8. Not make personal comments or allegations about any person, staff member or member of council, which a reasonable person would believe, directly or indirectly reflects on the public conduct or private character of any person. 14.3. If in the opinion of the Presiding Officer, a member or individual has contravened any of these rules, the member or individual may be admonished, and their name and the censure be recorded in the meeting minutes. 14.4. If, in the opinion of the Presiding Officer, a member or individual, has contravened any of these rules a second time, the member or individual may be directed to leave the meeting. 14.4.1. If the individual refuses to leave, the meeting will temporarily be adjourned while the members wait for the Royal Canadian Mounted Police to escort the individual from the building. 14.5. Council Members must comply with the Haines Junction Code of Conduct Bylaw.
15. Delegations
15.1. Any person or delegations wishing to appear before council or committee must give notice prior to 11:00 am on the second last business day prior to the meeting. 15.2. Persons or delegations are requested to provide any information materials by the second last business day so that the documents may be included in the Agenda Package. 15.3. Persons or delegations are required to provide their name, address, contact information and reason for wishing to appear before council or committee. 15.4. Persons or delegations addressing council or committee are required to state their names, addresses, and the purpose of their presentation. 15.5. Persons or delegations will be given five (5) minutes with which to make their presentation. 15.6. Council or committee may agree by vote to extend the time available for a presentation if the persons or delegations has given advance notice to the Chief Administrative Officer or designate. 15.7. Council will only hear up to a maximum of three delegations at one meeting. 15.8. If a Member asks the delegation a question of clarification, the delegation may answer the question. 15.9. A general discussion or dialogue shall not take place unless Council adopts a resolution to suspend the rules.
16. Public Hearings and Public Input Sessions 16.1. When a matter is on the Agenda or a Regular or Special Council meeting for the purpose of a Public Hearing or Public Input session, any individual or delegation may appear without giving notice.
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16.2. An individual or delegation may participate by electronic communication if arrangements are made with the designated municipal officer prior to 12:00 noon of the day of the meeting. 16.3. The time allotted to each speaker or delegation will be five (5) minutes. 16.4. Each speaker or delegation will only be heard once per public hearing or input session. 16.5. If a member asks a question of the delegate or delegation the delegate or delegation will have five (5) minutes to respond. 16.6. The Presiding Officer shall call three times for appearances from the gallery and should there be no appearances, the Presiding Officer will declare the Public Hearing or Public Input session closed. 16.7. When the Presiding Officer declares a Public Hearing closed, he shall advise that no further submissions will be considered by Council except those provided by administration. 16.8. When the Presiding Officer declares a public input session closed, individuals or delegates may submit further submissions to Council members either in person or in writing. 16.9. Written submissions for a public hearing, including submissions by fax and e-mail will be accepted at the office of the designated municipal officer up to 12:00 noon of the day set for the public hearing. Thereafter, written submissions my only be deposited with the designated municipal officer at the location of the meeting. 16.10. Written submissions with respect to any public hearing that are received after the public hearing is declared closed will not be considered. 16.11. All documentation received and considered by members will be deemed public information and available to the public for inspection. 16.12. A general discussion or dialogue shall not take place unless Council adopts a resolution to suspend the rules.
17. Agenda
17.1. For all meetings the sections will be: 17.2. Call to Order 17.3. The presiding officer will call the meeting to order at the prescribed time.
17.4. Acknowledgement of Champagne and Aishihik First Nations Traditional Territory
17.5. Adoption of the Agenda 17.5.1. The Presiding Officer will ask the members if there are any additions or deletions to the agenda. 17.5.2. After any amendments are made, the agenda will be adopted by a motion by Council members. 17.5.3. If individual Council members are concerned about the addition or deletion of an agenda item, they can ask for its addition or deletion to be voted upon separately. Upon receiving the request, the Presiding Officer will ask for a show of hands for the inclusion or deletion of the item.
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17.5.4. As the agenda has been adopted by Council members, individual items will not require motions to accept for discussion and instead will simply be introduced by the Presiding Officer.
17.6. Declaration of Pecuniary Interest 17.6.1. As defined in the Municipal Act with regard to a matter to be discussed by Council
17.7. Adoption of Minutes of Regular and Special Council Meetings 17.7.1. Members review the minutes and raise any concerns regarding the accuracy of the minutes. 17.7.2. After any amendments are made, the minutes will be adopted by a motion of Council members.
17.8. Proclamations 17.8.1. If deemed appropriate Council will issue any proclamation
17.9. Delegations 17.9.1. Delegations will ordinarily be given five (5) minutes to make presentations. A maximum of three delegations will be allowed at any meeting.
17.10. Public Hearings and Public Input Sessions 17.10.1. See specific section in procedural bylaw
17.11. Old Business 17.11.1. Agenda items that have been on previous agendas and are being placed on the agenda again.
17.12. New Business 17.12.1. Agenda items that are new to the agenda. 17.12.2. Items of correspondence requesting action from Council will be placed under new business.
17.13. Bylaws – Reports, Readings and Adoption 17.13.1. The Bylaw and their corresponding reports regarding the bylaw will be placed here.
17.14. Correspondence 17.14.1. Items of correspondence providing information will be placed here. Council may adopt a motion to receive and file some or all the correspondence without further discussion.
17.15. Council Reports and Notice of Motions 17.15.1. Verbal and written reports from Members. 17.15.2. A Notice of Motion is a verbal or written statement of intent by Member to place an issue or motion on a subsequent agenda.
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17.16. Questions from the Public 17.16.1. If there is a member of the public in attendance, council may wish to vary the sections and items on the agenda so that the individual may avoid having to sit through an entire agenda. 17.16.2. Should a member of the public ask a question, the Presiding Officer will either answer the question or request a member or staff to respond 17.16.3. A general discussion or dialogue will not take place unless Council adopts a resolution to suspend the rules. 17.16.4. The time allotted for Questions from the Public will not exceed ten (10) minutes.
17.17. Motion to Close Meeting to the Public 17.17.1. This motion allows the meeting to become a in camera meeting or meeting in which there is not any public audience.
17.18. Adjournment
18. Minutes
18.1. Minutes must be kept for all council meetings and all council committee meetings. 18.2. Meetings or portion of meetings closed pursuant to S213 do not require minutes 18.3. Minutes will be recorded in a manner which provides the context of the decision (commonly known as Anecdotal Minutes), the names of movers and seconders will not be recorded nor will the names of members who engage in discussion on a topic. 18.4. Members may demand a recorded vote pursuant to S209(4). 18.5. The minutes of a meeting will, subject to amendments, be adopted at the next meeting.
19. Voting
19.1. Councils make decisions by voting on motions. 19.2. Both Council Members and the Presiding Officer vote on motions unless disqualified Pursuant to the Municipal Act or excused from voting by Council Resolution 19.3. Ideally the Presiding Officer votes last as to not influence the votes of Council Members.
20. Motions
20.1. General Process 20.1.1. The designated municipal officer shall record that a motion has been made and seconded. Generally, a motion that does not receive a seconder is not considered by the assembly. The exceptions are: Point of Order, Appealing a Decision of the Presiding Officer, Call for Orders of the Day.
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20.1.2. Before a motion is offered, care should be taken by all members that each member has several opportunities to express their opinion on the issue at hand. 20.1.3. Depending on the complexity of the issue, it may be reasonable that five (5) to ten (10) minutes of discussion can be expected. 20.1.4. Members should ensure they are not repeating themselves but are bringing forward new information or ideas that are relevant to the discussion each time they speak. 20.1.5. If, after discussion there appears to be no consensus the Presiding Officer may ask for a motion. 20.1.6. When a motion is made and seconded the presiding officer will ask by a show of hands if the motion passes (“calling the question”). 20.1.7. A motion that is tied is deemed to have failed.
20.2. Recorded Vote 20.2.1. When a recorded vote is demanded by a member, or more than a majority is required on a vote, the designated municipal officer must record in the minutes: 20.2.1.1. The name of each member of council who was present for the vote; 20.2.1.2. Whether the member cast their vote in approval or disapproval; 20.2.1.3. The name of any member who was prohibited from voting by paragraph 193.02(1)(a) of the Yukon Municipal Act; and, 20.2.1.4. The name of any member who was excused by council from voting in that vote.
20.3. Negative Motions 20.3.1. When phrasing a motion, members should take care to phrase the motion in the positive. For example: I move that only non-alcoholic beverages be served at the open house as opposed to I move that no alcoholic beverages be served at the open house. 20.3.2. If Council does not want to wish to take action, no motion is required to indicate this. For example: if someone requests an in-kind donation, a member need only make a motion if they agree to the request. If no member agrees to second the motion, than no motion needs to be made and the Presiding Officer can bring forward the next item on the agenda. Alternatively, a member may wish to make a motion to receive and file the request. 20.3.3. If you want to prevent someone from doing something, phrase the motion so that the individual must do something before doing what they want to do. 20.3.4. For example if Council does not want Joe Smith to do any work on their house, do not phrase the motion as: 20.3.4.1. That Joe Smith be advised that he may no longer do any work on his house, 20.3.5. Instead phrase the motion as: 20.3.5.1. That Joe Smith be advised that he must receive approval by the CAO before continuing to work on his house.
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20.3.5.2.
21. Common Motions
22. Excused from Voting 22.1. Yukon Municipal Act requires that all members vote on the matter before Council unless that member is excused from council or is prohibited from voting due to a pecuniary interest as defined in Paragraph 193.02(a). 22.2. Council may, if requested by the member, excuse a member from voting, by passing a motion to excuse the member.
23. Motion to Extend Debate 23.1. This motion is used to extend the time at which the meeting is normally ended pursuant to the Procedural Bylaw.
24. Motion to Postpone 24.1. This motion is used when the mover wishes to postpone further discussion of an issue to another time. The motion must include the when in the existing meeting or at what future meeting the discussion will renew.
25. Motion to Postpone Indefinitely 25.1. This motion stops any further discussion or debate on the issue at hand during the current meeting. The issue may reappear on a subsequent agenda.
26. Motion to Amend a Motion 26.1. A member may feel that a motion needs to be changed. This can be done by offering a motion to amend a motion by adding and/or removing language from the original motion. This motion to amend is voted on and if adopted, the original motion is amended. If there are no further changes the amended motion is then voted upon. 26.2. A friendly amendment is a proposal by a Member who wishes to slightly alter motion that has been proposed. If the change is approved by the originator of the motion and the seconder, if the motion has been seconded, the change to the motion can be made without going through the formality of making a motion to amend a motion.
27. Motion to Split a Motion 27.1. This motion is used when a motion is made which joins two or more items together. A member may make a motion that the motion being discussed is split so that each part of the motion is voted on separately.
28. Motion to Refer 28.1. When a member wishes more information about an issue or wishes to have a recommendation prepared, the member can make a motion referring the issue to a committee or to staff for either or additional information or recommendation.
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29. Motion to Reconsider 29.1. This motion can be used either in a meeting during which a motion was adopted or in the subsequent meeting to the meeting during which a motion was adopted. 29.2. The purpose of the motion is to enable members to reconsider a hasty, ill-advised or erroneous action, or to take into consideration added information or a changed situation that has developed since taking the vote. 29.3. A member may only bring forward the motion to reconsider an issue once in a six (6) month period.
30. Motion to Recess 30.1. This motion is used to suspend the meeting for a specified so that members can take a break.
31. Motion to Suspend the Rules 31.1. This motion is used to vary the order of the adopted agenda. It is used when a member believes that an important item on the agenda will not be dealt with before the meeting runs out of time. When making this motion the mover needs to identify the change in the agenda that they believe is required.
32. Motion to Call the Question 32.1. This is a motion to end debate on an issue and require that the motion that is in front of the meeting be immediately voted on. The motion to call the question needs to be seconded and then voted upon. If two-thirds of the member present approve the motion, the motion that was in front of the meeting must then be voted on without any further discussion.
33. Motion to Rescind 33.1. This motion is a proposal to cancel a previous motion. It cannot be used to cancel a bylaw as bylaws can only be cancelled by another bylaw.
34. Motion to Receive and File 34.1. This motion is used when Council does not wish to act on the report or letter but simply wants to acknowledge that the information has been received.
35. Motion to Adjourn 35.1. This motion proposes to close or terminate the meeting. When adopted, it is the official end of the meeting and the members are no longer in session and cannot act as a Council. The motion needs to be seconded and be voted upon.
36. Motion to Close Meeting to the Public 36.1. This motion is used to close a meeting to the public. The Yukon Municipal Act allows Councils to hold part of a meeting in camera. The meeting can be closed for a discussion on: 36.1.1. Commercial information which, if disclosed, would likely be prejudicial to the municipality or parties involved;
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36.1.2. Information received in confidence which, if disclosed, would likely be prejudicial to the municipality or parties involved; 36.1.3. Personal information or personnel information; 36.1.4. The salary and benefits and any performance appraisal of an employee or officer 36.1.5. A matter still under consideration and on which the Council has not yet publicly announced a decision and about which discussion in public would likely prejudice a municipality’s ability to carry out its activities or negotiations; 36.1.6. The conduct of existing or anticipated legal proceedings; 36.1.7. The conduct of an investigation under, or enforcement of, an Act or bylaw; 36.1.8. Information, the disclosure of which could prejudice security and the maintenance of the law;and, 36.1.9. The security of documents or premises. 36.2. Council is not able to adopt a bylaw nor pass a resolution during the closed portion of the meeting. 36.3. Council may wish to indicate that the meeting is being closed to discuss a matter pursuant to Section 213(3).
37. Appealing a Presiding Officer Decision
37.1. The Yukon Municipal Act S207 empowers a member to make a motion to appeal a decision a of the Presiding Officer made to maintain the order and decorum during a council meeting; or on any question respecting the order of a council meeting. 37.2. The appeal motion needs to be seconded. 37.3. The Presiding Officer shall cause the appeal to be voted upon by the other members present. 37.4. If the Presiding Officer refuses to put the appeal to a vote, then Council shall forthwith appoint a member present to act as Presiding Officer for the purpose of deciding the appeal. 37.5. Each member present must vote on the motion. 37.6. The result of the vote is binding.
38. Question of Privilege
38.1. Questions of Privilege are raised when a member believes that the situation is affecting the comfort, convenience, integrity, rights or privileges of the meeting or of a member. Examples include: ventilation, temperature, noise, or the introduction of a confidential subject in the presence of guests. 38.2. The member who wishes to raise a Question of Privilege does not need to be recognized by the presiding officer and can interrupt the speaker. 38.3. A example of a Question of Privilege is: 38.3.1. Member: Your Worship, I rise on a question of privilege 38.3.2. Presiding Officer: Please state your question 38.3.3. Member: I request that the public present be asked to stop using their cell phones to make phone call during this meeting.
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39. Points of Order
39.1. Points of Order are raised when a member believes that the Yukon Municipal Act and this Bylaw are not being followed. The rules for raising a Point of Order are: 39.1.1. The member can interrupt a speaker who has the floor; 39.1.2. The motion does not need to be seconded; 39.1.3. The motion is not debatable; and, cannot be amended. 39.1.4. The decision to accept or reject the motion decided by the Presiding Officer. 39.1.5. The motion cannot be reconsidered. 39.1.6. When a Point of Order is called, all discussion shall cease until the Point of Order has been decided. 39.1.7. When the Presiding Officer is call upon to decide a Point of Order, the Point of Order shall be stated clearly and without necessary comment. 39.2. An example of a Point of Order is: 39.2.1. Member: Your Worship I rise on a Point of Order. 39.2.2. Presiding Officer: Please state your question. 39.2.3. Member: I believe Councillor Black has a pecuniary interest as defined by the Yukon Municipal Act and must therefore leave the chambers while Council discusses and votes on the matter before it.
40. Call for Orders of the Day
40.1. This motion is made when a member feels that the meeting agenda is not being followed. 40.2. The motion does not need to be seconded. 40.3. The Presiding Officer may either agree and redirect the meeting to the order of business that should be discussed. 40.4. The Presiding Officer may identify the order of business and then make a motion that the current issue under discussion be continued. If a two-thirds vote approves the Presiding Officer motion, then the Call for Orders of the Day is defeated
41. Bylaws
41.1. Proposing Bylaws 41.1.1. Unless the Council otherwise resolves, the Council may not consider a proposed bylaw unless: (a) the Chief Administrative Officer or their designate has given a copy of it to each Councillor and the Mayor, and (b) it is on the agenda for the meeting.
41.2. Readings and Adoption of Bylaws 41.2.1. The only motion required for the introduction of a Bylaw shall be “That the “...... Bylaw” (giving the short title) be now Introduced and Read for the First, Second, or Third Time”, whichever the case may be, 41.2.2. A member can request that the whole or any part of the draft bylaw shall be read before the motion is put.
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41.2.3. The only motion necessary for the adoption of the bylaw shall be “That the “...... Bylaw” (giving the short title) be adopted”. 41.2.4. A Bylaw may be given two readings at one Council meeting.
41.3. Reconsideration of Bylaws 41.3.1. The Council may reconsider any part or all of a proposed bylaw before its adoption.
42. Pecuniary Interest
42.1. Council Members will, ideally, identify their pecuniary interest at the beginning of a meeting. 42.2. Council Members must identify their pecuniary interest prior to the issue being discussed and then withdraw from the meeting subject to Municipal Act Paragraphs 193.02(2) and 193.02(3).
Repealed Bylaws
Bylaw #49-93 Council Procedural Bylaw is hereby repealed. Bylaw #79-95 Council Procedures Amendment Bylaw is hereby repealed
This bylaw shall come into full force and effect upon the final adoption thereof.
Read a First time this _____ day of _____, _____ Read a Second time, this _____ day o ______,_____. Read a Third time and adopted this _____ day of ______.
______Thomas Eckervogt, Mayor Dan Rodin, CAO
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Report to Council Village of Haines Junction December 4, 2019
RE: WATER AND SEWER BYLAW
Recommendation That Council review this report and Bylaw; and having made such changes to the Bylaw as deemed desirable, give two (2) Readings to the Bylaw. Background The bulk of the current bylaw was adopted in 1997. Fee changes were made in 2010, and 2018. In 2019 the fee schedule was moved to a Consolidated Fee Bylaw. Additionally, the term Director of Public Works was changed to Chief Administrative Officer. The proposed bylaw was placed on the November 27, 2019 Council Agenda Council was informed that staff had extensively rewritten the Bylaw and there were many amendments:
• Enabling village staff to enter onto private property when curb stops were not sited on property line; • Defining Owner Obligations and the ability of the Village to effect repairs and bill the property owner if the property owner does not perform the repairs in a timely manner; • Requirement of an engineered oil and grease separator for the collection of waste oil; • Ability of Chief Administrative Officer or representative to inspect grease traps and take action if grease trap not installed or inspection prevented; • Provision for the connection of properties to water and sewer mains in situations where laterals and curb-stops not already installed; • Provision for the recovery of costs from property owners when laterals and curb-stops need to be installed; • Provision for charging a fee for water shut-off or reconnection when requested by property owner; • Provision for all new water connections to install and use recirculation systems; • Identifying the new Septage Receiving Station as a Village facility and its allowable use; • Requiring Backflow prevention devices where it is deemed to be a possible health hazard or nuisance; • Provision to enact water restrictions; • Changing the flat rate billing cycle from four annual invoices to one annual invoice payable May 30th of current year; • Provision for charging when fire hydrant has been allowed to be used; • Blanket Provision to ensure that any charges incurred due to property owner not carrying out repairs can be attached to property in the same fashion as property taxes; and, • Increase penalty for Bylaw violations to a maximum of $10,000.
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Report to Council Village of Haines Junction December 4, 2019
Council discussed the proposed changes and determined that two items be temporarily removed from the Bylaw and that they be placed on the August 31, 2020 Council Agenda for further deliberation. The items were:
• The proposed requirement for the use of recirculation systems in all new connections; and, • The proposed requirement for metering of new commercial connections. Current Status Council’s requested changes have been done. The draft bylaw has been modified by the inclusion of a requirement that it be placed on the August 31, 2020 Council Agenda for a discussion of metering and recirculation systems. In rereading the proposed bylaw, staff noted that there was no mention of the Bulk Water Filling Station. It has now been identified in the bylaw. Conclusion Council by reviewing this report and Bylaw: making such changes to the Bylaw as deemed desirable; and, then giving two (2) Readings to the Bylaw, will initiate the process of updating the Village of Haines Junction Water and Sewer Bylaw. Prepared by
______Dan Rodin, CAO
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THE VILLAGE OF HAINES JUNCTION
Bylaw #349-19
A Bylaw to provide for the distribution, supply and use of water and collection and removal of waste water in the Village of Haines Junction.
WHEREAS under section 229 of the Municipal Act, R.S.Y. c. 154, Council may, by bylaw, establish and provide a municipal service that the Council considers necessary or desirable for the residents of the Village;
NOW THEREFORE the Council of the Village of Haines Junction, in open meeting assembled, hereby ENACTS AS FOLLOWS:
SHORT TITLE
This bylaw may be cited as the “Water and Sewer Bylaw”.
INTERPRETATION
In this bylaw, unless the context otherwise requires,
APPLICANT means a person applying to the Village to connect to the water utility and the sewer utility.
BULK WATER FILLING STATION - means the facility provided by the Village of Haines Junction for persons who are not connected to the Water Utility.
CHIEF ADMINISTRATIVE OFFICER means the Chief Administrative Officer for the Village or their duly authorized representative.
CONSUMER means any person who owns or occupies property connected to the water utility and the sewer utility.
COST means the costs incurred by the Village for work completed. It includes wages, benefits, equipment charges, materials, contractor fees, and a ten percent (10%) administrative charge.
CURB STOP means a water control valve, located on or near the property line of most private dwellings or commercial properties. It is used to allow or stop the flow of water to a property.
FEE means those fees and charges listed in the Water and Sewer Fee Schedule located in the Village of Haines Junction Consolidated Municipal Fee Bylaw.
INSPECTOR means a Building Inspector of the Government of Yukon or a Plumbing Inspector of the Government of Yukon.
NON-METERED FEES means the water and sewer fees that that are not based on measured consumption or use.
PERSON includes an individual, firm, company, association, society, partnership, corporation, institution or other similar organization, agency or group.
PRIVATE SERVICE means a second water or sewer service provided to a property.
PROPERTY LINE means a line which defines the perimeter of a lot, a site or parcel of land, which has frontage on a highway or a street, and is legally defined either by registered plan or description.
OWNER or PROPERTY OWNER means any person registered as owner of real property in the Lands Titles Office for the Yukon Land Registration District.
SEWER LATERAL means the pipe extending from the sewer main to a property line. The sewer lateral is installed so that a sewer service can be connected to it for the purpose of collecting the sewage from a building.
SEWER MAIN means those pipes installed by the Village in streets for the collection and disposal of sewage and clear waste water, but not storm water, to which a sewer lateral may be connected.
SEWER SERVICE means the pipe used to collect sewage from a building and transport it to the property line sewer lateral connection.
SEPTAGE RECEIVING STATION mean the facility used to receive septage into the municipal sewer utility.
SEWER UTILITY means the system of sewer collection and sewage pipes and facilities owned and operated by the Village including mains, intermediate mains, laterals, valves, inspection boxes, lagoons, uplift stations, septage receiving stations and all other accessories and appurtenances thereto.
SHUT OFF means an interruption in or discontinuance of the supply of water.
SPRINKLING means the distribution of water to the surface or subsurface of lawns, gardens or other areas situated outside buildings by pipes, hoses, sprinklers or any other method.
VILLAGE means the Village of Haines Junction.
WATER UTILITY means the system of water supply and water works owned and operated by the Village, including mains, intermediate mains, laterals, fire hydrants, valves, inspection boxes, curb stops, water treatment facilities, wells, bulk water filling station, pressure reducing stations, and all other accessories and appurtenances thereto.
WATER LATERAL means the pipe extending from the water main to a property line. The lateral terminates with a curb stop to which a water service may be connected.
WATER MAIN means those pipes installed by the Village for the conveyance of potable water throughout the Village, to which a water lateral and service may be connected
WATER SERVICE means a pipe used or intended to be used to supply water and which extends from a curb stop to a meter or building being served.
MANAGEMENT AND CONTROL
1. The water and sewer utility of the Village, together with the sale of water and sewer services shall be under the management and control of the Village.
2. The Chief Administrative Officer, if they find that a person is in contravention of this bylaw, is authorized, by written order, to require the person to remedy the contravention pursuant to Yukon Municipal Act Section 348.
3. The Chief Administrative Officer is authorized to restrict or prohibit any consumer from generating sewage, as necessary to effect repairs to the sewer utility.
4. The Chief Administrative Officer is authorized to shut off water for any consumer, as necessary to effect repairs to the water utility, or in the event of non-compliance with this bylaw or an order under this bylaw, provided that notice is given when it is practical to do so. Notice of shut off shall be as follows:
(a) emergency repairs – no notice require; (b) scheduled repairs – 48 hours written notice; (c) shut down for non-compliance with the bylaw or order – three (3) full calendar days.
5. The Chief Administrative Officer is authorized, as a condition of connecting premises to the water utility or sewer utility, to enter the premises with or without personnel and equipment to inspect the premises of the applicant to determine if:
(a) the premises are structurally compatible with the utility; (b) the uses of the premises are compatible with the utility; (c) there is sufficient capacity to accommodate the supply of the utility to the premises; (d) the premises comply with all relevant bylaws of the Village; and (e) it is otherwise appropriate to supply water or sewer services to the premises.
6. The Chief Administrative Officer is authorized to refuse connection to the water utility or sewer utility if access to carry out the inspection pursuant to section 5 is refused, or if the Chief Administrative Officer is not satisfied with the results of inspection under section 5.
7. In the event of non-compliance with this bylaw or an order under this bylaw, the Chief Administrative Officer is authorized to enter the premises of a consumer, with or without personnel and equipment,
to:
(a) inspect the premises and perform any test on piping or fixtures in or on such premises in order to determine whether this bylaw is complied with; and
(b) carry out any work necessary to address non-compliance,
provided that notice is given when it is practical to do so, except in an emergency. All work carried out by the Village to address the consumer’s non-compliance will be at the cost of the consumer.
8. The Chief Administrative Officer is authorized to issue orders at such times and for such length of time as considered necessary or advisable, to regulate, restrict or prohibit certain water and sewer utility uses or to reduce water usage during time of short supply.
9. At the request of the Chief Administrative Officer, a person shall grant the Village access onto their property for the purpose of maintaining and repairing water utility and sewer utility.
10. If a person wishes to appeal a decision made by the Chief Administrative Officer under this bylaw, they must submit an appeal in writing to Mayor and Council within fourteen (14) calendar days of the decision.
NO GUARANTEE OF PRESSURE
11. The Village does not guarantee the pressure nor the continuous supply of water, and the Village reserves the right at any and all times without notice to change operating pressure and to shut off water and neither the Village, its officers, employees nor agents shall be liable for any damage or other loss caused by changes in water pressure or for the shutting off of water by reason of the water containing sediments, deposits or other foreign matter.
12. A person requiring a continuous and uninterrupted supply of constant pressure of water or having processes or equipment that requires particularly clear or pure water may, at their own cost, provide such facilities as they require to ensure a continuous and uninterrupted supply, pressure or quality of water as required for their use.
CONSUMER OBLIGATIONS
13. A consumer shall maintain and keep in good repair the pipe from the curb stop, complete to the premises for which the service connection is provided.
14. A consumer shall, at all times, maintain the curb stop located on their property in an accessible condition. Where the curb stop is inaccessible, the costs to effect access shall be borne by the consumer.
15. In the event any defect is suspected in the service connection, sewer service or water service, the consumer shall immediately, at its cost:
(a) notify the Village of the suspected defect; (b) inspect the suspected defect; and (c) if the defect exists, repair the defect.
16. No person shall operate, use, interfere with or tamper with, obstruct or impede access to the water or sewer utility in any manner not expressly permitted by this bylaw.
17. No person shall cause, permit or allow the discharge of water so that it runs to waste or is useless, whether by reason of leakage from underground piping, faulty plumbing or otherwise.
18. The Chief Administrative Officer is authorized to allow a person to discharge water so that it runs to waste if such person’s water service would otherwise be in danger of freezing.
19. No person shall sell or distribute water unless specifically authorized to do so by the Village. Authorization under this section 19 must be received from the Village in advance of distribution or sale. The Chief Administrative Officer is authorized to issue authorizations under this section 19.
20. Thaw line transformers of a type approved of by the Village from time to time must be installed and connected to all water services which are not using recirculation systems.
21. Where both water and sewer utilities are available, connection will be only permitted if the applicant
connects to both utilities.
22. No person shall cause, permit or allow any apparatus, fitting or fixture to be or to remain connected to the water system or allow the water system to be operated in such a manner as to cause noise, pressure surges or other disturbances which result in annoyance or damage to other consumers or to the water utility.
23. No person shall cause, permit or allow to remain connected to the water system any piping, fixture, fitting, container or other application which may cause water from a service other than the water utility or any harmful, deleterious liquid or substance to enter the water utility.
24. No person shall use a fire hydrant without a prior written approval of the Village. The Fire Chief is authorized to approve the use of fire hydrants.
COMMERCIAL INSTALLATIONS
25. A consumer in respect to a building or premises used for the purpose of a commercial garage or a service station or for the business of washing or lubrication of motor vehicles, shall install a readily accessible sand trap and sump and as required by the inspector, and an engineered or approved oil and grit separator for the collection of waste oil.
26. A consumer in respect to a building or premises used for the purpose of a restaurant, cafe or other food service outlet shall install a readily accessible grease trap or other interceptor.
27. A consumer in respect to a building or premises which has a sand trap, sump, or grease trap or interceptor shall comply with the following:
(a) under no circumstances shall a sump be used as a sand trap;
(b) every sand trap shall be cleaned once per week or more often as required;
(c) all oil, grease or gasoline which accumulates on the surface of the water in a sand trap, sump or grease trap or interceptor shall be skimmed off at least twice per week and disposed of in a manner approved of by either an environmental compliance officer or the Chief Administrative Office;
(d) stirring up of the liquid in any sand trap, sump or grease trap or incinerator or turning a hose into any one for the purpose of forcing out sand, mud, oil, gasoline or grease is prohibited; and
(e) no heavy or permanent objects shall be placed over any sump, sand trap, grease trap or interceptor in any manner which would hinder immediate access for inspection and cleaning.
28. The Chief Administrative Officer is authorized to inspect sump, sand traps, grease traps or interceptor to ensure compliance with this bylaw.
29. In the event that a consumer who is required to have a sump, sand trap, grease trap or interceptor fails or refuses to install a grease trap or to allow an inspection of a grease trap, the Chief Administrative Officer is authorized to immediately without notice to shut off the supply of water to the premises until the consumer has:
(a) complied with this bylaw; and
(b) has paid the Village the fee for reinstatement of service as designated in the Schedule of the Consolidated Municipal Fees Bylaw.
CONNECTIONS
30. No person, other than an employee of the Village or individual authorized by the Village, shall construct a lateral connection.
31. The minimum inside diameter of a new water service connection shall be nineteen (19) millimeters. The size of the service connection for any premises must be approved by the Village.
32. The minimum inside diameter of a new sewer service connection shall be one hundred (100) millimeters. The size of the service connection for any premises must be approved by the Village.
33. Any person who wants to apply for a new sewer or water service connection from the Village main to
the property line shall apply in writing to the Village on a form supplied by the Village as per Schedule ‘A’, attached to and forming part of this bylaw, for that purpose, not less than fifteen (15) working days prior to requiring the service. Unless the Village otherwise approves, there shall be no more than one connection to any property.
34. Due to frozen ground, unless otherwise approved by the Village, laterals will not be installed after October 15th and before July 1st.
35. All sewer and water service connections must be made under the supervision of the Chief Administrative Officer.
36. The cost of all sewer and water service and lateral connections will be borne by the applicant for such connection, including:
(a) the administration fee for the connection; (b) the cost of installing a new water lateral and a new sewer lateral; (c) the cost of installing a new water service and a new sewer service; (d) all other associated costs, including excavating and returning any public property to its original condition.
37. An applicant may petition the Village to undertake the connection and installation works in sections 37 as a local improvement pursuant to section 267 of the Municipal Act. Without limiting Council’s discretion under the Municipal Act, the anticipated local improvement bylaw may include the following terms:
(a) interest on the cost of the local improvement may be charged at the CIBC Bank prime fee plus one percent (1%); and
(b) payment term may not exceed a term of twenty (20) years.
38. An application for a temporary water service connection shall be made in the manner prescribed in section 34. The applicant shall be responsible for the payment of the fees and charges as set out in the appropriate Schedule of the Consolidated Municipal Fees Bylaw.
39. A consumer who wishes to have the water or sewer utility shut off shall pay a fee as set out in the fees and charges of the appropriate Schedule of the Consolidated Municipal Fees Bylaw.
40. A person who wishes to have water or sewer utility reconnected after a shut off shall pay a fee as set out in the fees and charges in the appropriate Schedule of Consolidated Municipal Fees Bylaw and shall be subject to all requirements under this bylaw at the time of reconnection.
41. All new water connections after this bylaw comes into effect must be equipped with recirculation systems.
INTERRUPTION
42. If a consumer requests the Village to investigate an interruption of sewer or water supply to the property and the Village determines that the investigation requires the opening up or excavating of any public property (including highway or street), the consumer shall deliver to the Village a work order in the prescribed form as per Schedule ‘B’, attached to and forming part of this bylaw. If, following the investigation, the Village determines that the interruption was caused by a defect in the water or sewer service or was a result of misuse or negligence on the part of the consumer, the consumer will be responsible for all costs associated with the investigation (including the cost of excavation and reconstruction of public property).
43. A consumer will be fully responsible for all costs of thawing if the water service or a private service is frozen due to misuse or negligence on the part of the consumer, or for any other reason, except as a result of a frozen main, or an interruption in the supply of water through the main by the Village.
44. A consumer will be fully responsible for all costs of thawing or clearing any obstruction in a sewer system if the sewer service or private service is frozen or obstructed due to grease, dirt or improper use of the fixtures within the premises, or as a result of misuse or negligence on the part of the consumer, or for any other reason, except as a result of frozen main, an obstruction of the main, or interruption of the sewer service by the Village.
45. If a consumer requests the Village to thaw a water or sewer service or plumbing system, the consumer shall deliver to the Village a signed acknowledgment, recognizing that thawing may be inherently dangerous to property including the service or plumbing system and may cause damage to electrical systems or the outbreak of fire, and waiving any claim against the Village for any such damage whatsoever
46. Where a consumer installs a recirculation pump, the consumer will be fully responsible for such pump and all associated maintenance and operating costs.
APPLICATIONS
47. Application for initial water supply and sewer lateral connection shall be made in writing to the Village upon the form supplied by the Village as per Schedule ‘A’ of this bylaw, for that purpose.
SEPTAGE RECEIVING STATION
48. The Septage Receiving Facility is only available for commercial and institutional uses.
49. When no other wastewater facility is available, the Village may authorize private individuals to use the Septage Receiving Facility. The Chief Administrative Officer is authorized to approve the use of the Septage Receiving Facility.
50. Applicants for the use of the Septage Receiving Facility must execute a Septage Receiving Station Application as per Schedule “B” prior to using the facility.
51. Applicants must have $2,000,000 commercial liability insurance and provide proof of insurance with their application and then on an annual basis on the anniversary date of their application.
BULK WATER FILLING STATION
52. The Bulk Water Filling Station is available for tourist, residential and commercial use.
53. The Water and Sewer Utility Fee Schedule will identify separate rates for: tourists, commercial users, residences within the municipal boundaries, and residences outside of the municipal boundaries.
54. Residential and Commercial users will require cards in order to use the station.
BACKFLOW PREVENTION
55. A consumer shall install a backflow prevention device approved by the Village if the Village requires such device, or if a health hazard or nuisance may exist in the event of backflow or back pressure.
56. A consumer shall have a backflow prevention device inspected and certified by a qualified inspector.
WATER USE RESTRICTION
57. In the event of a water supply shortage, due to any reason whatsoever, the Chief Administrative Officer is authorized to issue an order prohibiting, restricting or limiting the use of water by any or all consumers. The order may limit or prohibit sprinkling; washing of cars, decks, house facias and roofs; and, any other use which is not personal consumption. Such order shall be sufficiently given if delivered in writing to the affected consumers or posted on Village Bulletin Boards.
58. No person shall contravene an order issued pursuant to section 57.
CHARGES
59. A person shall pay all fees for water and sewer utility, in the amounts set out in the appropriate Schedule of the Consolidated Municipal Fees Bylaw.
60. All accounts, including interim accounts for water and sewer utilities shall be due and payable when rendered.
61. A combined account shall be rendered in respect of each water and sewer utility.
62. Where any fee is designated by reference to a certain time, the fee for a lesser period of time shall be calculated to the beginning of the month in which a utility is connected and to the end of the month in
which the utility is disconnected. Notice in writing must be given to the Village within thirty (30) days of any changes which are made to the property which would increase or decrease the water and / or sewer utility usage.
63. The water supply to any person who fails to pay their account within thirty (30) days after the due date may be shut off without notice and all costs incurred shall be the responsibility of the person.
64. The annual flat fee water and sewer fees are due and payable May 30th of the current year.
65. Metered fees are due and payable forty (40) days after invoicing.
66. Septage fees are due and payable forty (40) days after invoicing
67. An applicant for a use of a fire hydrant shall pay the fee specified in the appropriate Schedule of consolidated Municipal Fees Bylaw.
68. All late payments will be subject to a penalty of 2% per month.
69. The remedies for non-payment of fees provided in this bylaw are in addition to any other remedies available to the Village at law.
PENALTIES
70. Every person who violates any of the provisions of this bylaw, or who causes, suffers, or permits any act or thing to be done in contravention or in violation of any of the provisions of this bylaw, or who neglects or refrains from doing anything required to be done by any of the provisions of this bylaw, is liable on summary conviction to:
(a) a fine not exceeding $10,000; (b) a fine not exceeding $2,500 for each day the violation continues; (c) imprisonment for not more than one (1) year; or (d) all of the above.
71. Where there is an offence that continues for more than one day, each day that a contravention of the provisions of this Bylaw exists, is caused or is permitted to continue, shall constitute a separate offence against the Bylaw.
72. All fines imposed as a result of a default under this Bylaw, and not paid when required by a Court, will be charged against real property pursuant to Section 249 and 344 of the Yukon Municipal Act.
73. Nothing in this section affects any other right or remedy of the Village in respect of any violation of any provision of this Bylaw.
SEVERABILITY
74. If any section, subsection, clause, sub-clause, phrase or other part, of this bylaw is for any reason to be held invalid, void or ineffective by the decision of any court of competent jurisdiction, the part in question is to be severed from the rest of this bylaw and that does not affect the validity of the remainder of this bylaw, which is to be interpreted and applied as if this bylaw had been enacted without the severed part.
75. The schedules annexed to this bylaw are an integral part of this bylaw.
76. Words importing the singular number include the plural and vice versa.
METERING AND RECIRCULATION PUMPS
77. A discussion of metering and recirculation pumps will be placed on the August 31, 2020 Council Agenda. C
REPEAL
The following Bylaw is hereby repealed
Bylaw 108 - 97 Water and Sewer Bylaw
ENACTMENT
This bylaw shall come into full force and effect upon the final passing thereof.
Read a first time this ____ day of ______, _____
Read a second time this ______h day of ______, ______.
Read a third time and finally adopted day of ______, _____.
______Thomas Eckervogt Dan Rodin Mayor Chief Administrative Officer
Schedule “A”
Application for Water Supply and Sewer Connection or Disconnection
I, ______being the owner of the property located ______
(civic and/or legal address) request that my property be connected/disconnected to/from the Village of Haines Junction Water and Sewer Utility, and
that I agree to pay all costs associated with making the required connections.
______Signature Witness
______Date Date
Schedule “B”
Village of Haines Junction Septage Receiving Station (SRS) Application
Company Name: ______
Company Contact: ______
Billing Address: ______
Phone: ______Email:______
Access # ______PIN #______Licence Plate #______
Terms and Conditions
The Septage Receiving Station (SRS) is solely for the disposal of organic wastewater. Only effluent with a pH level between 6 and 9 and a hydrocarbon level below 5 ppm will be accepted. If the levels do not remain within these ranges, the SRS will automatically shut off and a Village Operator will be called to assist. In the case of a blockage, the SRS will shut off and a Village Operator will be called to assist. Should the SRS automatically shut off, DO NOT attempt to restart the SRS or dispose of the remaining effluent down the spill grate. You will be responsible for any and all costs associated with callouts, damage and environmental clean-ups as determined by the Village, plus an administrative fee. You will also be held fully liable for any contravention to environmental legislation currently in place. This station is under video surveillance. Should you require assistance, please call Public Works at 634-5316. The Village is authorised to suspend or deny access to the SRS for non-compliance with any of the above terms and conditions.
I agree to the above terms and conditions:
______Signature Date
Report to Council Village of Haines Junction Open Meeting December 4, 2019
To: Mayor & Council
From: Dan Rodin, CAO
RE: Water and Sewer Fee Bylaw
Recommendation
That Council direct staff to prepare a three-year, five percent (5%) per year, water and sewer bylaw so that the Village will continue the process of recovering a higher percentage of operating costs.
Background The Village is not collecting sufficient fees to cover the operations and maintenance of the water and sewer system On July I, 2018, Council increased the fees. When this report was previously presented to Council staff were asked to determine how many municipalities were using water towers and what were the fees being charged. The CAO’s who responded to my enquiry advised that they did not use water towers. Table One (1) lists the fees currently being charged. Table 1
Residential Water & Sewer Fees
Annual Location Amount Carmack (no water fee) 216
Mayo 480
Haines Junction 540
Faro 572
Dawson 626
Watson Lake 630
Whitehorse 1,013
Page 1 of 2
Report to Council Village of Haines Junction Open Meeting December 4, 2019 Analysis Operating Results
The 2018 mid-year fee increase resulted in the Village improving its' recovery percentage by five percent (5%).
Table Two (2) show the operating revenue and expenditure for the past several years.
Table Two (2)
Village of Haines Junction
Multi-period Operating Statement
Description 2014 2015 2016 2017 2018 2019 Estimate
Revenue 160,000.00 159,000.00 158,000.00 175,000.00 194,000.00 218,000.00
Expense 379,000.00 374,000.00 390,000.00 426,000.00 425,000.00 412,000.00
Net Loss - 219,000.00 - 215,000.00 - 232,000.00 - 251,000.00 - 231,000.00 - 194,000.00 Recovery 42% 43% 41% 41% 46% 53% Percentage
In 2019 it is estimated revenues will increase by an additional $14,000 while expenditures are anticipated to decrease as a result of lower salary costs and lower electrical costs. Had expenditures remained at the 2018 level the 2019 recovery percentage would have been approximately fifty-one percent (51%).
Advantage of Increasing Fees Increasing fees will result in
• Higher recovery of operating costs; • Revenues will keep up with rising costs; and, • Ability to shift funds that subsidize the water sewer system to other operations. Three Year Bylaw
The advantage of a three-year bylaw is two-fold:
• Financial certainty for people and those businesses that desire lead-time to develop their business models or who want to make longer range decisions; and, • Reduction in consumption of Council and administrative time as this issue will only need to be dealt with once in a three-year period.
Page 2 of 2
Report to Council Village of Haines Junction Open Meeting December 4, 2019 Proposed Fee Increase At the last meeting that a fee increase was discussed, there was some discussion of the adequacy of the proposed fee five percent (5%) increase per year for three (3) years.
Table Three shows the revenue generated each year.
Table 3
Proposed Fee Increase
Year 2020 2021 2022 Percentage Increase 5% 5% 5% Monthly Residental Rate Impact 2.25 2.350 2.500 Revenue Generated 10,900 11,445 12,017 We know that electrical costs are slightly less than $100,000 per year. Current salaries allocated to water and sewer are another $115,000. If we assume that these costs will increase only by two percent (2%) and the balance of expenses by one percent (1%), then these anticipated cost increases will absorb roughly $8,500 per annum of a five percent (5%) increase.
A ten percent (10%) increase would enable to the community absorb the anticipated cost increases and still improve the recovery rate. The impact on a residential consumer would be $4.50 per month in 2020 and rising to $5.00 per month in 2022.
Conclusion Council by reviewing this report and providing direction to staff will be exercising their oversight role as Council.
Prepared by
Dan Rodin, CAO
Page 3 of 2 Report to Council Village of Haines Junction December 4, 2019
RE: DONATION OF MUNICIPAL FACILTIES FOR MEETINGS AND EVENTS
Recommendation That Council give direction to staff regarding this issue. Background Recently a request for the donation of the Mezzanine for a monthly meeting was received by the Village. Staff reviewed the existing policy and determined that the policy was not clear on whether the organization requesting the donation met the policy. A review of past practice then occurred. Staff decided it would be appropriate that Council make the decision at the next Council Meeting Council subsequently made the decision regarding the request and then directed staff to draft a new policy regarding the donation of municipal facilities. Analysis Policy A review of Bylaws and Policies has determined that the existing policy Recreational Facility Rental Policy document was promulgated in 1993. Several resolutions were passed by councils to amend the policy including: 344 – 93 Be it resolved that the two groups Shakwak Preschool and Scouts be given free hall rental, subject to a deposit put forward and if there is a conflict of rental, it is subject to the existing policy and if the cleaning is not done to the satisfaction of the Chief Administrative Officer,. The deposit will be used for cleaning costs. 345 – 93 Bet it resolved 344 – 93 be amended by changing the two groups mentioned to all youth groups as long as the groups are well supervised and are ages 15 and under. 199-98 Be It Resolved That youth groups will be offered free use of the Shakwak Valley Community Hall for regular meetings and activities exclusive of overnight use for which the Mezzanine or Convention Centre may be used. Part “A” Recreation Goals & Philosophy The recreation goals of the Village of Haines Junction are as follows:
Page 1 of 5
Report to Council Village of Haines Junction December 4, 2019
1. To establish and maintain a diversity of recreation programs to the public 2. To plan, develop, operate and maintain a variety of facilities in a manner that will provide fair and equal opportunities for a wide range of interests at a minimum cost to taxpayer and participant. 3. To analyze programs and assess facilities on a continual basis to ensure that they meet the community needs 4. To co-operate with all private and public organizations and to assist them to create a total community recreation service. 5. To assist individuals and groups in order to meet their needs and goals so they they can become more independent and self-sufficient. The Village of Haines Junction cannot attain the above goals exclusively through tax support and government grants. Council supports a “User Pay” philosophy where those who receive direct benefits from a program or facility contribute to the costs of providing that program or facility. Past Practice Past practice has been based on an interpretation of the existing policy that free use of the facilities was to be granted for local organizations that wished to use a facility for local people. Revenues Generated and Forgone Table One shows the amount of revenue that the Village has actually received over the past several years. Table 1
YTD October Actual Revenue 2015 2016 2017 2018 2019 Council Chamber Fees 4,475 4,754 3,186 1,110 - Convention Centre Fees 11,019 13,886 11,386 15,136 21,208 Mezzanine Fees 5,090 9,361 4,593 8,436 7,175 Total 20,584 28,002 19,165 24,682 28,382 Since 2016 Staff have been tracking the value of rent that was foregone in observance of our existing facility policy. Table Two schools the forgone rent and the percentage of revenue forgone to total potential revenue
Page 2 of 5
Report to Council Village of Haines Junction December 4, 2019
Table 2
YTD October Potential Revenue 2015 2016 2017 2018 2019 Foregone Revenues (Free Use) - 18,827 18,599 17,323 16,246 Actual Revenue 20,584 28,002 19,165 24,682 28,382 Total 20,584 46,828 37,764 42,005 44,628 Free Use as Percentage of Potential Revenue n/a 40% 49% 41% 36% . Proposed Policy The proposed policy will consider:
• Cost of maintaining and operating facilities; • Social Benefit; • Funding Sources & Ability to pay; • Financial Impact on Municipality; • Host Organization • Haines Junction as Host • Frequency of request Cost of maintaining and operating facilities The village pays in excess of $100,000 in operating costs for the St Elias Centre each year. Recovery of expense by levying usage fees decreases the cost burden on municipal taxpayers. The data shows that the Village is currently foregoing between 40% to 49% of possible revenue. It is proposed that the new policy will attempt to increase the amount of revenue by reducing the exemption from the rental levies and by increasing the fees charged. Social Benefit It is considered desirable to provide cultural, recreational and learning opportunities for all individuals. The social desirability to remove all financial barriers must be weighed against the ability of taxpayers to fund the costs. Funding Source There are many organizations that are funded by grants. While not all grantors support rental payments for facility use, those organizations who can apply for funding of rental payments need to be encouraged to apply for the funding. Ability to Pay
Page 3 of 5
Report to Council Village of Haines Junction December 4, 2019
Traditionally, the young have been deemed to not have the ability to earn money and then spend. Often facility fees are reduced or waived for events and services for individuals in this category.
It is proposed that this practice be continued. Seniors have also long been perceived as not having discretionary income and reduced to living a hand to mouth existence. While the situation of the young has not changed, the financial situation of seniors has.
Seniors have long been considered society’s most vulnerable citizens, fragile pensioners on fixed incomes in need of a financial helping hand from both government and agile younger workers. That was true decades ago, but not anymore. Thanks to stock market booms, economic growth, a soaring real estate market and a major expansion in both private and government pension plans, today’s seniors are arguably the wealthiest generation in history. The changing fortunes of the elderly have been both swift and profound. In the 1970s, nearly 40 per cent of Canadian seniors lived in poverty. Today it’s five per cent, half the poverty rate of the working-age population and one-third the rate of poverty among children. (MacLeans Magazine Sept 2014) It is proposed that the current practice of waiving fees to seniors and senior organizations be ended and a fee reduction be enacted instead. Host Organization Programs are often organized or sponsored by senior governments Granting free use of Village facilities results in the downloading of program costs to the village taxpayer. The expectation will be that programs or events sponsored by senior governments will be required to pay rental fees. It is proposed that those programs and organizations that request the applicable fee be waived will be required to demonstrate that they do not have funding and cannot obtain funding for facility space. Haines Junction as Host When the Village is hosting an event, no fee will be payable. Frequency of Request The frequency of the request can have a significant financial impact on the municipality. Waiving a fee for a one-time event may cost $100 and may be reasonable in the circumstances. Waiving use of facilities for an similar event once per month for twelve months could may cost $1,200 and is a significant amount of foregone revenue. It is proposed that a fee reduction may be available.
Page 4 of 5
Report to Council Village of Haines Junction December 4, 2019
Conclusion Council by reviewing this report and providing direction to staff will be performing their oversight role in this issue.
Prepared by
______Dan Rodin, CAO
Page 5 of 5
Report to Council Village of Haines Junction Open Meeting December 4, 2019
Re: VILLAGE POLICY FORMAT ______RECOMMENDATION: That Council review this report and provide direction to staff on the format that they wish staff to follow in developing new Village Policy. Background Last spring, Council approved a schedule of Bylaws, Policies and Procedures (attached) to be reviewed by staff. Staff have, and will continue to work on the outstanding bylaws, but are now also beginning to work on drafting policy. Policy and Procedures Some municipalities have extensive policies that stipulate exactly how something is done or is to occur. These policies are very prescriptive and allow for little if any deviation from staff. Other municipalities have policies that state what the policy is for; and set the parameters that the Council want followed and/or set what the outputs of the policy will be. These parameters and outputs can be as detailed as Council wishes them to be. The broader the parameters, the more latitude staff has in creating the procedures. Examples Attached as Appendix “A” is the existing Travel Policy ADM #011 – 97 It is quite detailed and could be categorized as a list of procedures to effect payment for travel expenses. Attached as Appendix “B” is the policy slightly revised and reformatted as a Council Policy and Staff Procedures. Conclusion Council by reviewing this report and then giving direction to staff will define the future format of Village of Haines Junction Policy. Prepared by
______Dan Rodin, CAO Appendix “A” Existing Travel Policy
Appendix “B” Reformatted and Revised Village of Haines Junction Travel Policy
Policy (approved by Council) Objective The Village will have a travel policy for the reimbursement of expenses incurred when staff and council are traveling on behalf of the municipality. Parameters The procedures for travel expense reimbursement that will be financially prudent, reflect territorial practice, and have adequate management and financial controls to ensure that it is not abused. Implementation Regulations (developed by Staff) Per Diem Expenses All per diem expenses for meals, incidentals, private accommodation, and mileage will be paid at the current rates published by the Yukon Government for government employees. The per diem for any meal must not be claimed if the meal is available at the event. Exception will be made for dietary reasons. Incidental Expense Allowance An Incidental Expenses Allowance will only be paid when the individual is required to stay overnight. Overnight Accommodation Overnight accommodation will be paid for when:
• A person would have to leave their home before 7:00 am in order to attend the event. • A person would return home after 7:00 pm if they traveled at the conclusion of the event. The Village will ordinarily arrange accommodations. If staff or Council arrange their own hotel accommodation, they must stay, if available, at a hotel that offers a Government Rate. Staff and Council will be reimbursed for a basic hotel room. Individuals wanting suites will be required to pay the difference between the basic hotel room rate and the suite, unless the suite is required for medical purposes or is for a stay in excess of three (3) days. Detailed receipts for accommodation showing room costs must be provided for reimbursement to occur. Common Carrier Expense It is expected that tickets will be purchased well in advance so that Staff and Council can travel economy class. Staff and Council may choose to travel by car instead of plane. In these situations, they will be reimbursed the lesser of a per kilometer mileage claim or economy airfare ticket cost. Exception will be made for individuals suffering from aviophobia. Ride-sharing of Automobile Mileage Expense Staff traveling to the same event are encouraged to ride-share. Individuals choosing to travel by themselves when the option of a ride-share is available will only receive partial reimbursement (50%) of per diem rate. Travel Expense Claim Form Reimbursement of travel expenses must be made on the attached form. Payment Authorization The individual requesting reimbursement must sign the Travel Expense Claim Form The request for payment must be authorized by the individual’s supervisor. The request for payment by a member of Council must be authorized by the Chief Administrative Officer or delegate. The request for payment by the Chief Administrative Officer must be authorized by the Mayor or Deputy Mayor. Report to Council Village of Haines Junction Open Meeting December 4, 2019
RE: CIVIC ADDRESSING Recommendation
That Council provide direction from Council regarding civic addressing for the lots as outlined in Categories D and E below. Once direction has been received, two draft bylaws will be brought forward to Council: a Street Names Bylaw and a Civic Addressing Bylaw.
Background
With the implementation of 9-1-1 emergency services in the region, the Yukon Government recently assigned civic addresses to all properties outside of the municipality. The Village also began a review of the current municipal addressing for consistency and completeness, and reflective street and house number signs were purchased.
Current Civic Addressing System
There are currently two bylaws governing civic addressing in Haines Junction:
• Bylaw #29, Street Names Bylaw • Bylaw #39-90, Highway Name & Number Bylaw Because these bylaws are quite dated, they do not take into account certain portions of the Alaska Highway, the Willow Acres Subdivision extension or the Bear Berry Meadows Subdivision. Some of the civic addresses listed are also not currently or consistently used.
Village staff maintain an Excel spreadsheet of civic address, which has been supplied to YG Community Services. Upon request from property owners, staff have also continued to unofficially assign addresses following the municipal numbering system currently in place.
Updated Civic Addressing System
Staff have reviewed the current civic address listing and created a revised civic addressing proposal. The lot categories are as follows:
Category Description A Street number remains the same B Street number changed to conform to overall numbering concept. Property owner to be advised before adoption of bylaw. C Street number could have been one of two or more different numbers due to land consolidation. Property owner to be consulted before adoption of bylaw. D Alaska Highway and Haines Road numbering system to be expanded to include unassigned lots and to specify North for clarity OR to be amended to reflect YG system used for unincorporated lots. E No civic addressing system currently in use – Willow Acres extension and Bear Berry Meadow Subdivisions Report to Council Village of Haines Junction Open Meeting December 4, 2019
Options for Lot Category D (Alaska Highway/Haines Road)
The majority of municipal highway lots were previously assigned civic addresses reflecting the same system as the municipal streets. The Village can either extend this municipal civic addressing system or adopt the system put in place by YG Community Services for the Alaska Highway and Haines Road.
Staff reached out to local first responders (Emergency Medical Services, Fire Department, RCMP) for input:
1. EMS The local volunteer supervisor passed on the request for input to Eric Grasholm, Manager, Community Operations, Yukon EMS, who indicated that: […] Yukon Emergency Medical Services provides Yukon wide responses with the best resources available . This means sometimes responders come from neighboring communities, all the way to air support to addresses in communities from Whitehorse operations . That being said it is imperative that any system to locate clients needs to be consistent all over the Yukon . Local circumstances sometimes serves local solutions , but a standard model supports a more global response.
2. HJVFD Fire Chief Martin Eckervogt indicated that: […] Like any of the other responding agencies, we do respond to civic address’ however, we do not always know where they are. […] If we get a call from 911, or a monitoring company, it will be a civic address, this can be an issue as we don’t have any up to date maps at all. […] I currently do not have any issues with the way buildings are numbered, but it would be great if we could get a map detailing the numbers and street names. […]
3. RCMP Haines Junction Cpl Geoffrey Peters indicated that: “We do use the system currently in place (for our police record management system), and I would say that the current numbers in place are working for us. My only request would be perhaps the use of the blue reflective 911 signs as sometimes at night it is difficult to see civic numbers (not all choose to put up house numbers). The only other issue (although minor) is that some of the addressing is inconsistent - for example, Willow Acres - the numbers are not even on one side and odd on the other. But people in Willow Acres seem to be good about putting up their numbers!! Overall I would say that the numbering used here is better than most communities, and more consistent.
The status of highway civic addresses in other communities is as follows: Municipality Bylaw Year System Used Carmacks 2005 Municipal Dawson City 2015 YG Teslin 2004 Municipal Watson Lake 1991 (+ amendments) Municipal Report to Council Village of Haines Junction Open Meeting December 4, 2019
Another factor to consider is that most of the lots along the Alaska Highway are zoned Tourist Commercial. Renumbering the lots could result in difficulties and costs for business owners, particularly in terms of advertising. For example, business have addresses listed on Google, in print and on equipment/buildings.
Options for Lot Category E (Willow Acres Subdivision) The current Highway Name & Number Bylaw provides for civic addresses for the original Willow Acres Subdivision lots. The numbering system does not consistently follow the same pattern as other areas in Haines Junction (i.e. even numbers on one side and odd numbers on the other). At present, most Willow Acres Subdivision landowners refer to their property by their lot number, combined either with their street name or the subdivision name.
Because of the size of the subdivision and the non-linearity of the lot numbering, it is recommended that new civic addresses be assigned to the entire Willow Acres Subdivision following the municipal system.
Alternatively, the current official civic addressing system for Willow Acres could be extended or civic addresses could be assigned according to lot number and street name.
Options for Lot Category E (Bear Berry Meadow Subdivision) There are no civic addresses currently assigned to lots along Tait Road and Bear Berry Lane. The 14 Bear Berry Meadow Subdivision lots are located along both of these roads. The numbers run West from Lot 1 to 8 on the South side of the street and from Lot 9 to 14 on the North side of the street. An agricultural lot (1082) is also located at the end of Bear Berry Lane. The lots are sized such that they cannot be subdivided and no future development is provided for in the current Zoning Bylaw. The options are as follows:
1) Follow the standard municipal system. This would result in some Bear Berry Subdivision lots having Tait Road addresses and other lots having Bear Berry Lane addresses. 2) Follow the standard municipal system and extend Bear Berry Lane to run along with Tait Road to the Alaska Highway. 3) Use the lot numbers and extend Bear Berry Lane to run along with Tait Road to the Alaska Highway. 4) Maintain the lot numbers and the subdivision name as both the legal description and the civic address.
Conclusion Council by reviewing this report and providing direction to staff will be exercising their oversight role.
Attachments • Bylaw #29, Street Names Bylaw • Bylaw #39-90, Highway Name & Number Bylaw • YG Community Affairs Civic Addressing General Principles Prepared By
______Noelle Palmer, Office Administrator HAINES JUNCTION LOCAL ItIPROVEMENT DISTRICT
BY-LAW NUMBER 29
A By-Law to name the streets in Haines Junction.
WHEREAS Section 13.1 (1) of the Local Improvement District Act provides that the Board of Trustees may by by-law name or number the streets, and
WHEREAS the Board of Trustees of the Heines Junction Local Improvement District deems it expedient to name the streets in Haines Junction,
THEREFORE, the Board of Trustees of the [lames Junction Local NOWImprovement District, in open meeting assembled, hereby enacts as follows:
1. SHORT TITLE
This by-law may be cited as the “Street Names By—Law.”
2. STREETS
(1) Euill Crescent; from AlaskaHighway, Block 34, Lot 1 to Alaska Highway, Block 35, Lot 4.
(2) Fireweed; from Quill Crescent South to Quill Crescent North.
(3) Pringle; East of Alaska Highway to Fireweed.
(4) Kane; East of Alaska Highway to Luciana
(5) Luciana; South from Kane to Kathleen.
(6) Logan; North from Kathleen then West to Luciana.
(7) Mackintosh; East from Luciana to Logan.
(8) Lowell; East from Luciana to Logan.
(9) Kluane; East from Luciana to Logan.
(10) Kluane; West from Luciana to Alaska Highway.
(11) Kluane; West from Alaska Highway to Bakke.
(12) Auriol; East from Luciana to Logan.
(13) Kathleen; East from Luciana to Logan.
(14) Martin; North from Bates to Alaska Highway.
(15) Bates; East from Alaska Highway to Martin.
(16) Bates: West from Alaska Highway to Karman.
(17) Jaquot; East from Alaska Highway to Luciana.
(18) Jaquot; West from Alaska Highway to Bakke.
(‘9) Bakke; South from Jaquot to Hume.
(20) St. [lies; West from Bakke to Karman.
/2 -
7-
—2—
(21) St. Elias; West from Karman and ending at Block 29 lot 37.
(22) Otter Crescent; West from Karman, Block 30 lot 1, to Karman, Block 30 lot 9.
(23) Alsek Crescent; West from Karman, Block 26 lot 1, to Karman, Block 26 1t 39.
(24) Rainbow; West from Karman ending at Block 27, lots 13 and 14.
(25) Karman; South from Otter Crescent to St. Elias.
(26) Karman; South from St. Elias to Flume.
(27) Karman; South from Hume to Bates.
(28) Dezadeash; East from Karman to Dalton.
(29) Hume; West from Alaska Highway to Bakke.
(30) Hume; West from Bakke to Karman.
(31) Hume; West from Karman ending at Block 21, lot 10.
(32) Aishihik; East from Karman to Bakke.
(33) Shakwak; East from Karman to Bakke.
(34) Dalton; South from Hume to Bates.
(35) Bakke; South from Jaquot to Hume.
/3 ‘-‘4 —3—
SECTION 3
This By-Law shall come into full force and effect upon final passing thereof.
Read a First and Second time this 11 day of
, 1 98 3 , A . D.
\
CHAI RMAN
MANAG ER
APPROVED Adrninistrator0 by the the Yukon Territory this ,‘ ,€ ci’.
/2 day of _ _ / , 1983, A. D.
AdrtdnistratorOF THE YUKON TERRITORY
READ a third time and finally passed this day
of @dohe. , 1983, A. D.
-- - CHAI RMAN
MANAGER Village of Haines JUnction
Bylaw # 39 - 90
A bylaw to provide for the naming of the highways within the municipal boundaries of Haines Junction and to provide for the orderly numbering of lots within the municipal boundaries.
WHEREAS Section 254 of the Municipal Act, being Chapter 199 of the Revised Statutes of the Yukon 1986 and amendments thereto, permits Council to assign the name or number of any highway within the municipality, Council hereby passes a Bylaw to name the highways within the Municipal Boundaries of Haines Junction and to provide for the orderly numbering of lots and buildings and for the renumbering of them from time to time as Council considers expedient.
NOW THEREFORE, the Council of the Municipality of Haines Junction, in Open Meeting duly assembled, hereby ENACTS AS FOLLOWS:
1) This bylaw may be cited as the HIGHWAY NAMEAND NUMBERINGBYLAW.
2) That all Highways within the Municipal Boundaries of Haines Junction shall be named in accordance with Schedule “A’ attached hereto and forming part of this Bylaw;
3) That the lots within the Municipal Boundaries of Haines Junction shall be numbered in accordance with Schedule “A attached hereto and forming part of this By-law and as amended from time to time by resolution of Council.
4) That every person taking out a development permit for the construction of a new building shall be informed of the number for the building and shall be required to have the same placed on the said building immediately upon completion of the building;
5) Every property owner is required to have the number of their building placed next to the door most visible to their front street, in a location such that it may be illuminated by a light;
6) All building numbers shall have a minimum height of four (4) inches
7) This Bylaw shall come into full force and effect upon the Third and final reading thereof.
READ a First and Second time this ‘ day of f&t , io
APPROVED and signed by the Executive Council Member this 2 day of ,-2’7a-,--i4 , %d/ M. Byblow, Minister, Community & Transportation Services
READ a third time and finally passed this fo day of
1tzvz , 19L.
E. Stinson, Mayor
S. O’Hanlon, Clerk \ Jy ,J \ 1/ ///7?/ / /// / •/2 7 :J) ‘ 1 7/7 / / / ,// /‘
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Large Addressing includes on are Rose on provide distance contact: a — the the consistent Highway. measure used Parcels standard shall 30 Lane Areas throughout Fire right 2 Affairs metre (including a in Rose and begins properties, Community consistent allow Marshal’s will Tagish, and for (all measurement with uniform. increments allow Lane the even Branch for side at Secondary 64m 32m Om right rural South similar the Whitehorse, South/North expansion for = addressing so Affairs Office, roads) numbers side
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5. Civicaddress numbers are derived from distance measures to the nearest corner of a lot on the road — not by distance measures to a driveway. Sometimes this is an approximate measure because some lots have an unconventional shape or orientation to the road.
6. Generally, the civic address is applied to the road from which the main driveway is accessed.
Please note: Untilfurther notice, lot numbers willcontinue to be used for land title purposes and other applications as required.
For the purpose of emergency services, residents are encouraged to use the civic address assigned to their property and to display the corresponding number visibly. Lot numbers should be taken down to avoid confusion.
Formore informationplease contact: CommunityAffairsBranch—(867)667-8334 Municipal Account Payable to December 4, 2019
Cheque No. Name Amount Department Description
Transfer Payroll Account #4305418 $ 21,894.01 Administration Ceridian Net Pay - Pay Period 24 $ 8,372.16 Administration Ceridian Receiver General - Pay Period 24 $ 111.99 Administration Ceridian Service Charges - Pay Period 24 $ 4,616.58 Administration RRSP Contribution - Pay Period 24 $ 709.21 Administration Union Dues - November 2019 $ 5,432.19 Administration Group Insurance Premiums - December 2019 $ 235.75 $ 41,371.89 Legislative Council Remittances - November 2019
25526 Thomas Eckervogt $ 489.37 Legislative Mayor honoraria: November 2019
25527 Kari Johnston $ 340.13 Legislative Councillor honoraria: November 2019
25528 Mark Nassiopoulos $ 200.00 Legislative Councillor honoraria: November 2019
25529 Susan Smith $ 394.47 Legislative Councillor honoraria: November 2019
25530 Courtney Quinn $ 486.83 Legislative Councillor honoraria: November 2019
25531 Ajax Steel Limited $ 53.99 Public Works Welding rod
25532 Duncans Limited $ 11,214.74 Capital Shop and Fire Hall ventilation upgrades holdback $ 100,932.62 $ 112,147.36 Capital Shop and Fire Hall ventilation upgrades
25533 EOCP $ 103.95 Water and Sewer J.P. Operator Annual Dues $ 103.95 $ 207.90 Water and Sewer C.R. Operator Annual Dues
25534 Finning $ 496.61 Public Works Oil filters
25535 Griffiths Heating & Sheet Metal $ 10,342.50 Capital Complete install of new oil furnace for arena
25536 Home Hardware $ 717.23 Convention Centre Paint, rollers, tape, sandpaper and brushes
25537 NorthwesTel Inc. $ 470.25 Administration Phones and internet: December billing $ 681.13 Water and Sewer Phones , Radio loop and internet: December billing $ 1,090.72 Fire Department Phones , Radio loop and internet: December billing $ 80.90 Convention Centre Phones and internet: December billing $ 40.45 Mezzanine Phone: December billing $ 40.45 Arena Phones and internet: December billing $ 40.45 Pool Phone: December billing $ 57.69 Recycle Centre Phone: December billing $ 125.11 $ 2,627.15 GST Phone: December billing
* Denotes an item not directly funded by the Village **Grant funded Municipal Account Payable to December 4, 2019
25538 Staples $ 158.30 Recycling Centre Printer ink, binder clips, post-it notes
25539 Thyssenkrupp Elevator (Canada) Limited $ 955.27 Convention Centre Elevator maintenance: December 2019 - May 2020
25540 Yellow Pages $ 28.67 Administration White Pages listing: November billing
25541 Yukon Service Supply Company $ 293.79 Water and Sewer Hypochloride
Municipal Accounts Payable $ 171,311.46
Adopted on______Motion#______
Mayor______CAO______
* Denotes an item not directly funded by the Village **Grant funded November 27 2019
Village of Haines Junction, Mayor and Council:
We are writing to you to ask you to declare a Climate Change Emergency, and to take one or more of the steps we are suggesting to decrease our community’s contribution to climate change.
97% of climate scientists are in agreement that humans are forcing climate change, primarily through our burning of fossil fuels. We are approaching a point where feedback loops (such as the release of methane from melting permafrost) willtrigger catastrophic climate change and immense human suffering. Locally, evidence of climate change can be seen in changing precipitation patterns, warming winters, increased wildfire risks, the redirection of water from A’ay Chu (the Slims River), and many other examples.
While the contribution of the Yukon and Haines Junction to global carbon dioxide levels is minor, the historic and current per capita contribution of Canada and the Canadian North is undeniably significant. We believe that it is our responsibility to future generations and indeed our moral responsibility to do what we can as a community to mitigate our contribution to climate change.
As individuals, we acknowledge that we have many responsibilities such as decreasing our energy consumption, changing driving habits, reducing travel and increasing the efficiency of our homes. However, many changes are beyond the grasp of the individual and one of our primary individual responsibilities is voicing our concerns and holding our elected governments to account.
L. The Government of Canada has declared a Climate Change Emergency. Yukon’s Legislative Assembly voted unanimously to declare a Climate Change Emergency. The City of Whitehorse has acknowledged the seriousness of our situation by declaring a Climate Change Emergency.
We, members of the Haines Junction area community, are asking you to do the right thing. For the future of our children and grandchildren to come, please declare a Climate Change Emergency.
We acknowledge that such a declaration is symbolic in nature. So, we are asking you to take concrete steps to mitigate our community’s contribution to climate change. We do not pretend to have a monopoly on good ideas and sincerely hope that Mayor and Council generate their own. However, we are specifically asking for your urgent consideration and implementation of the steps we have listed below.
High Priority • conduct an energy survey of existing village buildings to identify relative priorities for improving energy efficiency • use federal I territorial funding to continue conducting retrofits on village buildings • install an electric vehicle charging station(s) in HJ • install solar panels on all municipal buildings I grounds with an objective of achieving a minimum of net zero or better municipal electrical consumption • mandate that any new village construction projects meet the standard for a Good Energy Rebate from YG (approximately 50% above 2015 National Building Code standards) • institute a no idling policy for village vehicles • encourage the public to minimize idling by installing signs that discourage unnecessary idling ( C Medium Priority • bring forward a motion to the Association of Yukon Communities to increase minimum energy efficiency standards for all new construction in Yukon communities to at least the same standards currently mandated in Whitehotse • create a functional composting system at the landfill • remove organic waste from the waste stream
Lower priority • commit to replacing existing village vehicles with electric vehicles as suitable electric vehicles become available and as existing vehicles reach the end of their reasonable service life
Some of the actions listed above have no monetary cost, some will save the Village money. Some will have an immediate cost to the Village but provide longer term savings. Locally, funding is available from Gas Tax funds that are allocated to the Village. Federally, our new government has committed to making millions available for climate change mitigation and adaptation.
On a territorial level, Premier Silver’s October 2019 mandate letter to the Minister of Community Services states that “Clearly, the impacts of climate change represent the biggest challenge of
our generation .. . It is time for governments to take definitive action.” Certainly, as a community we can count on the Yukon Government for help and cooperation.
Neither a declaration of Climate Change Emergency, nor the concrete steps we are asking for are decisions beyond Council’s budgetary reach.
They are leadership decisions, they are moral decisions. The time is now.
Thank you.
Dieter Gade, Silke Gade, Maria Rodriguez, Darlene Sillery, David Sillery, Bryce Voogd, Dave Weir
( C Supporting Documents
Climate Change Due to Human Activities
1 United Nations. https://www.un.org!en!sections/issues-depth!climate-change/
2 Government of Canada! Natural Resources Canada. 2019. https:!!www.nrcan.gc.ca/sites! www.nrcan.gc.ca!files!energy/Climate-change!pdf/CCCR_HeadlineStatements-EN-0331 19- FINAL.pdf
3 American Association for the Advancement of Science. https:/!www.aaas.org!news/aaas reaffirms-statements-climate-change-and-integrity
4 European Metereological Scciety. https:!/www.emetsoc.org!collective-global-climate statement!
5 Cook J, Oreskes N, Doran P, et al. Consensus on consensus: a synthesis of consensus estimates on human-caused global warming. Environmental Research Letters. 201 6;11 :148002.
Environmental Status in the Yukon
6 Yukon state of the environment interim report 2019. Government of Yukon. C httos://yukon.ca!sites!yukon.ca!files!env/env-yukon-state-environment-interim-report-201 9.pdf
7 State of the Park Report: Kluane National Park and Reserve. Parks Canada. 2008.
Declarations of Climate Change Emergency
8 House of Commons, Parliament of Canada. House Publications. May 2019. htts:!! www.ourcommons.ca!DocumentViewer!en!42-7 !house!sitting-41 6!order-notice!page-1 1
9 Yukon Legislative Assembly. 2019. https:!!www.theglobeandmail.com!canada!article-vukon mlas-unanimously-vote-to-declare-a-climate-emergency/
10 Whitehorse City Council. 2019. hffps:!!www.whitehorsestar.com/News/council-formallv declares-a-climate-emergency
11 Vuntut Gwitchin First Nations, Old Crow, Yukon. 2019. http:!!www.vgfn.c&pdf/ CC%20201 9%2oDeclaration.pdf
C From: [email protected]
Good day,
Please see the attached application summary and advertisement for Mile 1016 Pub in Haines Junction. They currently hold a food primary and off premises liquor licenses. They are applying for a food primary, if approved this would create dual licensing. A food primary until 8 PM and a liquor primary until 2 AM. Their off premises will remain the same hours 12:00 PM – 12:00 AM.
If you have any questions please let me know.
Cheers
Kenneth Howard Licensing and Compliance Officer | Licensing and Compliance Services Yukon Liquor Corporation | T 867-667-5245 | C 867-332-6509 | Yukon.ca
APPLICATION SUMMARY
This information was prepared by the Yukon Liquor Corporation and will be submitted with the licence application package to the Yukon Liquor Board. Information collected on this form is collected under the authority of the Liquor Act, R.S.Y. 2002, c.140 and the Liquor Regulations, OIC 1977/37. The information in this summary will be viewable online. Further information can be obtained by contacting the Yukon Liquor Corporation at (867) 667-5245 or Toll Free within Yukon 1-800-661-0408, or at 9031 Quartz Road, Whitehorse, Yukon Y1A 4P9.
APPLICANT: 535992 Yukon Inc.
NAME OF PREMISES: Mile 1016 Pub
LOCATION OF PREMISES: 1 Haines Road, Haines Junction Yukon
NATURE OF APPLICATION: New application for a Food Primary – All Liquor Licence, to create dual licensing.
CURRENT LICENCES: Liquor Primary – All Liquor Licence and Off Premises Liquor.
NUMBER OF LICENSED PREMISES IN THE AREA: There are currently two Food Primary - All Liquor Licences and three Food Primary – Beer/Wine in the Haines Junction area. The closest Food Primary – all liquor is Dalton Trail, located at 39 KM north on the Haines Highway.
STRUCTURE/PREMISES: The premises is a single storey conventional framed building. The premises includes kitchen, storage, off sales and dining and outside deck area.
MENU: Soups, salads, appetisers, lunch items, specials and desserts.
HOURS OF BUSINESS & HOURS OF LIQUOR SERVICE: The business hours are 9:00 AM – 2:00 AM. Liquor service hours for the food primary are 9:00 AM – 8:00 PM; liquor service hours for the liquor primary are 8:00 PM – 2:00 AM, off premises will remain the same at 12:00 PM – 12:00 AM 7 days a week.
PUBLIC NOTICE
9031 Quartz Road OF APPLICATION FOR LIQUOR LICENCE Whitehorse, Yukon Y1A 4P9 Fax: 867-393-6306 www.ylc.yk.ca New Licence Existing Licence
TAKE NOTICE THAT 535992 Yukon Inc
of PO BOX 2051 Haines Junction, Yukon Y0B 1L0 , is making application for (complete mailing address) or change(s) to Food Primary – All and Liquor Primary liquor licence(s), in respect of the premises known as Mile 1016 Pub situated at 1 Haines Rd. in Haines Junction , Yukon. (physical address)
Any person who wishes to object to the granting of this application should file their objection in writing (with reasons) to:
President Yukon Liquor Corporation 9031 Quartz Road Whitehorse, YT Y1A 4P9
no later than 3:00 PM on the 16 day of December , 2019 and also serve a copy of the objection by registered mail upon the applicant.
The first time of publication of notice is November 27, 2019
The second time of publication of notice is December 4, 2019
The third time of publication of notice is December 11, 2019
Any questions concerning this specific notice are to be directed to Licensing & Inspections, Yukon Liquor Corporation 867-667-5245 or toll-free 1-800-661-0408 x 5245.
YG(5502EQ)F1 Rev.05/2014 November 29, 2019
Mayor and Council members,
For three years I have received funding for a Christmas Bird Count for Kids. The CBC4KIDs is focused on youth and getting them active outdoors and observing birds, a program that was started by Bird Studies Canada. For two years I had the event at the Kathleen Lake day shelter and then last year a gathering at the library. There are usually a dozen families that participate. Binoculars are borrowed from the Yukon Wildlife Viewing program and the Yukon Bird Club. Scopes are available for practice as well. Community members are available to go on a short walk and discuss birds with each individual child. This year I have decided to hold the event at my home as I have very active bird feeders. It is so rewarding when a child sees a new bird!
Funding is used to provide refreshments, food and prizes. All prizes were bird related: books and bird food and bird feeders. I also received food and gift donations from community businesses. Mac’s Fireweed has been contacted for a donation again.
In the past I have received $ 300 for this function but am only requesting $100.00 this year.
The event will take place on December 14. There will be posters up in the community and announcements on the CBC Community broadcast.
Thanks for your consideration. It is my hope to continue this event yearly as the focus is on children and increasing their awareness of birds and their environment
Julie Bauer 634-2002 bauerjulieann@outlook
https://www.birdscanada.org/volunteer/cbc4kids/index.jsp?targetpg=index