Board of Trustees September 19, 2012 5 Approval of Minutes

1 Call to Order 2 Report of the Chair 3 Report of the President Presiding: Chair Report of the Student Trustees 4 Richard W. Pogue Board of Trustees September 19, 2012 5 Approval of Minutes 6 Report of the Finance & Administration Committee Report of the 7 Academic Issues & Student Success Committee 8 Report of the Rules Committee 9 New Business Next Regular Meeting: October 31, 2012 Student Union, Room 339 10 Executive Session, 7:30 or 8 a.m.; Board Meeting, 10 a.m. 11 Adjournment THE UNIVERSITY OF AKRON BOARD OF TRUSTEES Meeting Minutes Wednesday, August 8, 2012 Student Union, Room 339 Board Members Present: Richard W. Pogue, Chair Roland H. Bauer Warren L. Woolford Ralph J. Palmisano, Vice Chair Judge Jane E. Bond Nicholas C. York Jonathan T. Pavloff, Vice Chair Dr. Chander Mohan Student Trustee Present: Alan M. Bowdler Staff Officers of the Board Present: Ted A. Mallo, Secretary; Vice President and General Counsel Paul A. Herold, Assistant Secretary; Special Assistant to the President Administrative Officers Present: Dr. Luis M. Proenza, President Dr. William M. (Mike) Sherman, Senior Vice President, Provost and COO Candace Campbell Jackson, Vice President and Chief of Staff David J. Cummins, Vice President, Finance and Administration/CFO Ted Curtis, Vice President, Capital Planning and Facilities Management Dr. Charles J. Fey, Vice President, Student Engagement and Success Dr. Becky J. Hoover, Vice President, Talent Development and Human Resources John A. LaGuardia, Vice President, Public Affairs and Development Dr. George R. Newkome, Vice President for Research and Dean, Graduate School James L. Sage, Vice President, Information Technology/CIO James P. Tressel, Vice President, Strategic Engagement Others Present (See Appendix A) REGULAR BUSINESS MEETING OF THE BOARD OF TRUSTEES Chair Pogue called the meeting to order at 8:02 a.m., and the Board adjourned into executive session on a 7-0 vote for the stated purposes of—considering employment matters pursuant to ORC 121.22(G)(1), considering real estate matters pursuant to ORC 121.22(G)(2), meeting with legal counsel pursuant to 121.22(G)(3) and reviewing for collective bargaining pursuant to 121.22(G)(4) of the Revised Code. Trustee York joined the meeting at 8:27 a.m. On a vote of 8- 0, the meeting returned to public session at 10:01 a.m. REPORT OF THE CHAIR Mr. Pogue said he wanted to inform Trustees about a procedural matter related to the so-called “Bittle Rule,” which requires that all materials for regular Board meetings be furnished to Trustees seven days in advance. He said that any additional materials to be submitted after the deadline must be cleared through the Chair. 8 August 2012 Board Minutes – Page 2 Mr. Pogue also reminded Board members that there should be at least two Trustees participating in each commencement ceremony. The Board office is circulating an annual schedule for Trustees to sign up. He also offered Mr. Pavloff and Judge Bond belated happy birthday congratulations on behalf of the Board. Mr. Pogue reminded everyone that the Board’s committee structure and meeting formats have been refined and now use a consent agenda. He said that every voting Trustee could ask that any item be removed from the consent agenda and considered separately, and any items that were not on the consent agenda would be voted on immediately after those items were discussed. REPORT OF THE PRESIDENT (See Appendix C) REPORT OF THE STUDENT TRUSTEES Mr. Bowdler introduced students Molly Arnold, Erin Rosen and Kelsey Snyder (See Appendix D), who offered some remarks to the Board regarding their experiences at the University. Each received a commemorative clock from Trustees. CONSIDERATION OF MINUTES (Tab 1) presented by Chair Pogue RESOLUTION 8-1-12 (See Appendix B) REPORT OF THE FINANCE & ADMINISTRATION COMMITTEE presented by Committee Chair Palmisano Personnel Actions recommended by Dr. Proenza as amended (Tab 1) Mr. Palmisano noted that this item would be considered separately from the consent agenda and said he would again recuse himself from any discussion of the personnel actions, as he had done at the July 30 committee meeting. At Mr. Palmisano’s request, Committee Vice Chair York presided over the item. RESOLUTION 8-2-12 (See Appendix B) ACTION: York motion on behalf of committee passed 7-0. Palmisano abstained. Mr. Palmisano asked Mr. LaGuardia to summarize action item 1 and Mr. Cummins to summarize action items 2-3. Cumulative Gift and Grant Income Report (Tab 2) For July 2011–June 2012, giving totaled $52.8 million, 13 percent more than the $46.7 million received for FY2011 and 29 percent more than the five-year average of $40.9 million. The number of gifts increased from 21,121 for July 2010–June 2011 to 21,907 for FY2012. RESOLUTION 8-3-12 (See Appendix B) 8 August 2012 Board Minutes – Page 3 Ratification of FY2013 Miscellaneous Fees (Tab 3) At its meeting on June 13, 2012, the University’s Board of Trustees approved 35 pages of proposed changes in course and miscellaneous fees. A later review of materials showed that an additional seven pages of proposed fee changes were omitted inadvertently from Board and committee materials. As soon as the oversight was discovered, Board officers were notified and agreed to the administrations’ proposal that all proposed FY2013 miscellaneous fees be implemented, pending ratification of the omitted changes at the July 30 committee and August 8 Board meetings. RESOLUTION 8-4-12 (See Appendix B) Purchase for More Than $350,000 (Tab 4) The Department of Auxiliary Enterprises proposed awarding a contract to Micros Systems, Inc. to provide a new point-of-sale system for use on campus at all Auxiliary Enterprises’ retail locations. The initial contract will be for the purchase, installation and training on the new software and register terminals. The proposal submitted by Micros Systems, Inc. was determined to be the lowest responsive and responsible proposal. The initial purchase of hardware, software and training will be approximately $449,598, although the actual total cost will depend on the number of units installed and the number of training days needed, which may change slightly during the implementation process. The total cost is not expected to exceed $500,000. A point-of-sale system is comprised of both computer hardware and software that records a sale on a real-time basis and is vital to effective recordkeeping. It is imperative for the Department of Auxiliary Enterprises to have state-of-the-art technology to stay current in retail, hospitality and other business transactions. This new point-of-sale system will give a new level of control to those business units by increasing efficiency and, therefore, productivity. The system can be used by all departments such as Surplus Property, Parking Services and other cash operations. RESOLUTION 8-5-12 (See Appendix B) Mr. Palmisano asked for comments from Mr. Cummins on item 5, Mr. LaGuardia on item 6, and Mr. Curtis on item 7, all of which were informational. Purchases of $25,000 to $350,000 (Tab 5) INFORMATION ONLY In this category, during May 2012, there were 22 purchases totaling $1,100,165.80. During June, 8 purchases in this category totaled $779,648.08. Alumni Association Report (Tab 6) INFORMATION ONLY Status Report on Capital Projects (Tab 7) INFORMATION ONLY The report reflected the status of state-funded projects, University-funded projects and planning-related projects and issues. 8 August 2012 Board Minutes – Page 4 REPORT OF THE ACADEMIC ISSUES & STUDENT SUCCESS COMMITTEE presented by Committee Chair Bond Report of the Provost INFORMATION ONLY (See Appendix E) Following the report, Mr. Pogue asked Dr. Sherman if he could quantify the amount of online learning. Dr. Sherman said that three master’s programs are totally online and courses are offered online to the University’s alternative locations. Dr. Sherman said it will be a topic of a future presentation. Judge Bond said it was gratifying to watch the specific rollout and teamwork going forward. Presentation: Student Success Update INFORMATION ONLY Provost Mike Sherman and Vice President of Strategic Engagement Jim Tressel presented a Student Success Update. They said more "college ready" students will attend UA this fall than last fall. The improvement, they said, is a direct result of the University's new "Inclusive Pathways" model for admissions. The model has been designed to help more students succeed at UA and as post-graduates. Under the model, each prospective student has a pathway into the University. "College ready" students, who have an ACT of 21 or more, are admitted directly to their majors. "Emergent" students, with ACT scores of 17 to 20, are admitted as pre-majors and will receive intentional and intensive support to enhance their readiness. "Preparatory" students have ACT scores of 16 and below, and increasingly, they are being guided to Wayne College or other partner community colleges for the initial stage in their pathways to the University. The percentage of incoming college-ready students is estimated to be 58 percent of the class this year, up from 53 percent last year. The percentage of preparatory students is expected to be 11 percent this year, down from 15 percent last year. Mr. Tressel also commented on title changes related to the reorganization of personnel to support the new model. Recognition of Omicron Delta Kappa Theta Circle 90th Anniversary (Tab 1) The Board formally acknowledged Omicron Delta Kappa Theta Circle’s celebration on October 5, 2012, “recognizing 90 years of achievement.” Of more than 315 Circles of Omicron Delta Kappa in the United States, the Theta Circle at The University of Akron is the eighth oldest, having received its charter on April 28, 1922.

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