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UC San Diego. Scripps Institution of Oceanography. Communications Office Records

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UC San Diego. Scripps Institution of Oceanography. Communications Office Records http://oac.cdlib.org/findaid/ark:/13030/c8d223x1 No online items UC San Diego. Scripps Institution of Oceanography. Communications Office records Special Collections & Archives, UC San Diego Special Collections & Archives, UC San Diego Copyright 2017 9500 Gilman Drive La Jolla 92093-0175 [email protected] URL: http://libraries.ucsd.edu/collections/sca/index.html UC San Diego. Scripps Institution SAC 0013 1 of Oceanography. Communications Office records Descriptive Summary Contributing Institution: Special Collections & Archives, UC San Diego 9500 Gilman Drive La Jolla 92093-0175 Title: UC San Diego. Scripps Institution of Oceanography. Communications Office records Creator: Scripps Communications Office Identifier/Call Number: SAC 0013 Physical Description: 28 Linear feet(58 manuscript boxes, 2 records cartons, 4 card boxes, 1 flat box, 1 map case folder, and 11 films) Physical Description: 31 GBof digital files Date (inclusive): 1903-2015 Abstract: The records of the Scripps Institution of Oceanography's Communications Office include the public relations materials collected, created, and distributed by that office. The records document the history, research, and other activities of Scripps Institution of Oceanography and its affiliated aquarium. Languages: English . Scope and Content of Collection The records of the Scripps Institution of Oceanography's Communications Office include the public relations materials collected, created, and distributed by that office. The records document the history, research, and other activities of Scripps Institution of Oceanography and its affiliated aquarium. The records document the major events and achievements of the Institution as publicized by the Office. Arranged in eighteen series: 1) ADMINISTRATIVE FILES, 2) CORRESPONDENCE, 3) PUBLICITY MATERIAL, 4) NEWS RELEASES, 5) REPORTS, 6) COMMITTEES AND GROUPS, 7) AWARDS AND HONORS, 8) EXPEDITIONS, 9) EXPERIMENTS AND PROJECTS, 10) BUILDINGS AND FACILITIES, 11) SHIPS AND SUBMERSIBLES, 12) CONFERENCES AND LECTURES, 13) EVENTS AND EXHIBITS, 14) TOURS AND VISITS, 15) PHOTOGRAPHS, 16) SLIDES, 17) AUDIOVISUAL MATERIAL, and 18) ARTIFACTS. Administrative History Independently founded in 1903, the Scripps Institution of Oceanography was originally named the Marine Biological Association of San Diego. In 1912, it became part of the University of California and was renamed the Scripps Institution for Biological Research. In 1925, the name was changed to Scripps Institution of Oceanography (SIO), to reflect the institution's major emphasis on oceanographic research, though the institution's scope of study includes many scientific fields. Scripps became a department of UC San Diego in 1960, when the San Diego campus was established. The SIO Communications Office is responsible for all publicity for Scripps Institution of Oceanography. The Communications Office distributes news releases intended for the scientific community, the university, and the general public. The information they distribute pertains to studies and research at SIO, programming and lectures at SIO and the Birch Aquarium at Scripps, and topics related to oceanography. They also frequently publicize retirements, awards, and obituaries of individuals affiliated with the institution. The office manages the large number of requests for information about SIO and its research, plans all official visits and institution-sponsored events, and facilitates a Speakers Bureau of expert speakers from SIO and the aquarium. They also issue a number of publications, including quarterly newsletters, the monthly "Explorations" e-magazine, and the institution's annual reports. Prior to the formal establishment of the SIO Communications Office, publicity efforts were assumed by an SIO Professor. From 1919-1942, Winfred E. Allen wrote news releases, carried in the local newspapers, about upcoming events, visits to the institution, and articles on biology. These carbon typescripts are retained in the Winfred E. Allen Papers (SMC 23). The SIO Communications Office has undergone a series of administrative name changes. Formally established in 1951 under a Public Relations Committee, it was originally called the Office of Public Relations. Carl Hubbs served as chairman of the Public Relations Committee and the director of the office. In the late 1950s, the name changed to the SIO Public Information Office. At this time, the office was headed by Thomas Manar, designated Public Information Officer for Scripps. From 1965-1978, the office was directed by Nelson Fuller, who was assisted by Jacqueline Parker. Parker succeeded Fuller in 1978 and directed the office until 1991. It was during Parker's tenure that the office was renamed the SIO Public Affairs Office. Finally, in 1993, the office's name changed to the current title of SIO Communications Office. This title reflects the office's affiliation with UC San Diego's Communications Office. Cindy Clark was named the Director of Communications in 1993 and served in this capacity until her retirement in 2015. Lauren Wood became the Director of Strategic Communications in 2017. Preferred Citation UC San Diego. Scripps Institution SAC 0013 2 of Oceanography. Communications Office records UC San Diego. Scripps Institution of Oceanography. Office of Communications Records. SAC 13. Special Collections & Archives, UC San Diego Library. Acquisition Information Acquired 1981-2017 OFF-SITE STORAGE COLLECTION STORED OFF-SITE. ALLOW ONE WEEK FOR RETRIEVAL OF MATERIALS. Publication Rights Publication rights are held by the creator of the collection. Digital Content A small selection of materials from the collection have been digitized. The digitized images may be viewed by searching the phrase "SIO Communications Office Records" in quotes, on the UC San Diego Library Digital Collections website. Restrictions Original media formats are restricted. Viewing/listening copies may be available for researchers. Related Materials UC San Diego. Scripps Institution of Oceanography. Special Events Office Records. SAC 57. Special Collections & Archives, UC San Diego Library. Subjects and Indexing Terms Scripps Communications Office -- Archives SIO Public Affairs Office -- Archives SIO Public Information Office -- Archives Scripps Institution of Oceanography -- Public relations Stephen Birch Aquarium-Museum -- Public relations Scripps Institution of Oceanography. Office of Public Relations -- Archives ADMINISTRATIVE FILES Scope and Content of Series Series 1) ADMINISTRATIVE FILES: Documentation of the administrative role that the SIO Communications Office performed for the Scripps Institution of Oceanography and the aquarium at Scripps. Arranged chronologically within five subseries: A) Scripps Institution of Oceanography, B) Aquarium, C) Proposals, D) Grants, and E) Programs. Scripps Institution of Oceanography Box 1, Folder 1 History 1910-2003 General note Includes fact sheets and historical retrospectives. Box 1, Folder 2-4 Daily diaries 1969-1974 General note 6 bound volumes Box 2, Folder 1-2 Daily diaries 1975-1978 General note 4 bound volumes Broadcasts Box 2, Folder 3 The Challenging Sea television series 1970 Box 2, Folder 4 The Blue Revolution television series 1987 Box 2, Folder 5 Voices of America "Behold the Sea" radio broadcast 1987 UC San Diego. Scripps Institution SAC 0013 3 of Oceanography. Communications Office records ADMINISTRATIVE FILES Scripps Institution of Oceanography Box 2, Folder 6 Funding - Contributions and donations 1970-1972 General note Includes photographs. Submission items Box 2, Folder 7 Chancellor's Report 1976-1987 Box 2, Folder 8 Board of Overseers Report 1977-1986 Box 2, Folder 9 University Bulletin 1979-1987 Box 2, Folder 10 Legislator's Letter 1982-1986 General note Quarterly bulletin from SIO to California state legislators. Formerly called "UCSD Insight." Box 3, Folder 1 Scripps Public Affairs Office - Operations briefing 1979-1990 Box 3, Folder 2 Scripps employee orientation tour 1981 Box 3, Folder 3 Scripps overview 1982 General note For related media, see the Audiovisual Material series. Box 3, Folder 4-5 Staff directories 1988, 1998-1999 General note Includes the Fall 1999 SIO Teaching Staff directory, and an undated UCSD Experts Guide. Box 3, Folder 6 Scripps overview - Slide show presentation ca. 1995-1998 General note Slide presentation for community groups and visitors, given by the staff of the Scripps Communications Office. Slides and script. Scripps Institution of Oceanography: The Second Century 2004 General 1 MPG file. Time 00:05:31. Film about SIO's scientific search for a sustainable environment. Aquarium Box 3, Folder 7 History 1959-1983 General note Includes fact sheets and a 1983 historical retrospective. Box 3, Folder 8 Scripps Aquarium Associates membership flyer 1980s Box 3, Folder 9 New Aquarium renderings ca. 1986 General note Photographs and slides. Box 3, Folder 10 Aquarium-Museum planning 1986-1988 Box 3, Folder 11 Stephen Birch Aquarium-Museum - Patek donation 1986-1988 General note Includes photographs. UC San Diego. Scripps Institution SAC 0013 4 of Oceanography. Communications Office records ADMINISTRATIVE FILES Aquarium Box 3, Folder 12 Publicity Plan for the New Stephen Birch Aquarium-Museum 1987 General note Includes a Mark of Excellence award from the Public Relations Club of San Diego for this Short-Term Public Relations Program. Box 3, Folder 13 Stephen Birch Aquarium-Museum - Public Relations plans 1987-1993 Box 3, Folder 14 Kelp Window installation 1992 General note Includes a photograph. Box 3, Folder 15 Birch
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