INS Assent Agenda Packet

“Where the World Meets”

2019 INS BOG Meeting, New York City

BOG, Committee, Task Force and Special Reports New York City, USA – February 19, 2019 9:30 am, O’Neil Room, 4th Floor. New York Marriott Marquis Hotel

INS Assent Agenda Packet BOG, Committee, Task Force and Special Reports 47th Annual North American Meeting of the BOG

Contents

Page(s) Report 2 Table of Contents 3 Secretary’s Report: Interim Board Actions 4-16 Secretary’ Report: Prague BOG Minutes 17-18 Secretary’s Report: Prague Business Minutes 19-26 Secretary’s Report: Officers’ Teleconference Minutes 27-51 Treasurer’s Report 52 INS Travel Reimbursement Form 53-54 Graph: Monthly Income and Expenses 55-56 Executive Director Report 57-58 Operations Committee Report with COI Report 59-63 Education Committee 64-71 Membership Committee Report 72-74 Science Committee Report 75-81 Publications and Communications Committee Report 81-83 Annual JINS EIC Report 84 Special Report: Feasibility of Childcare Services at Conferences

Report of the INS Secretary

INTERIM BOARD ACTIONS: 1. INS Election Ballot: Presidential Election Slate for 2019. Background: The ballot put forward at the Prague BOG had two candidates for President-Elect from the Netherlands, creating a somewhat awkward situation for the candidates. After some discussion between the candidates, one withdrew leaving a vacancy. The Nominations Committee chaired by Michael Kopelman reconvened and generated a new list of Presidential candidates and from this list Dr. Skye McDonald has agreed to stand for election on the 2019 ballot. The Board is now asked to approve the new 2019 Presidential slate of: Edward de Haan and Skye McDonald. MOTION : Approve the 2019 Presidential slate of: Edward de Haan and Skye McDonald. Moved by Margaret O’Connor and seconded by: Vicki Anderson Sent 8/6/18; Vote 13 approve, August 7, 2018

2. 2018 Budget Addendum to begin transition of the Executive Director office. Background: At the 2018 Prague BOG meeting, he Board approved the appointment of Dr. Deborah Koltai Attix as the new INS Executive Director to begin after the 87th INS meeting in New York City, 2019. To make the transition of the new INS Executive Director (Dr. Deborah Koltai Attix) by end of February 2019, additional expenditures in the Executive Secretary’s Budget will be necessary in 2018 and early 2019. Approval is requested for Budget Addendum to the 2018 Executive Director’s office in the amount of $16,950 to cover the salary and travel expenses associated with the transition. Additional details of the anticipated salary and travel costs are attached.

MOTION. Approve a Budget Addendum to the 2018 Executive Director’s office of $16,950 to cover salary support and travel costs associated with the transition plan for the new Executive Director. Moved by Margaret O’Connor and seconded by Vicki Anderson. Sent 8/6/18; Vote 13 approve, August 7, 2018

3. Approval of the July 2018 Prague BOG Minutes MOTION: Approve the Minutes of the July 2018 INS Board of Governors’ meeting. Moved by Vicki Anderson; Seconded by Keith Yeates Sent: 8/21/2018. Vote XX Approve (unanimous).

4. Approval of the February 2018 Washington, DC Business Meeting Minutes

MOTION: Approve the Minutes of the July 2018 Prague Business Meeting minutes. Moved by Vicki Anderson; Seconded by Keith Yeates Sent: 8/21/2018. Vote XX Approve (unanimous).

6. Officers’ Teleconference minutes- 6/12/18 7. Officers’ Teleconference minutes- 8/22/18 8. Officers’ Teleconference minutes- 9/20/2018 9. Officers’ Teleconference minutes- 11/1/2018 10. Officers’ Teleconference minutes- 12/13/2018

2018 Board of Gorvernors Meeting Minutes July 17, 2018 Prague, Czech Republic Guarant International, Business Centre Na Pankráci 17, 140 21 Prague 4, Czech Republic Present: Officers: Keith Yeates (President), Vicki Anderson (Incoming President), Margaret O’Connor (President Elect), Bruce Hermann (Treasurer), Celiane Rey-Casserly (Secretary), Gordon Chelune (Executive Secretary – Ex Officio)

Members at Large: Miriam Beauchamp, Alberto Fernandez, Erik Hessen, Robin Morris, Marc Norman, Yana Suchy, Mieke Verfaellie, Jennifer Vasterling

Committee Chairs and Guests: Melissa Lamar* (CE Chair), Roy Kessels*(Awards Chair), John DeLuca (Education Committee); Jon Evans* (ILC Chair); Holly Miskey (Science Committee Chair); Anouk Smits* (Student Liaison Committee);

Guests: Chantal Marcks (INS Director of Operations) *afternoon attendance

1. Welcome: K. Yeates called the meeting to order at 10:10, with a special welcome to the new BOG members (Margaret O’Connor, President-Elect; Celiane Rey-Casserly, Secretary; and Members at Large Miriam Beauchamp and Mieke Verfaellie. New Member at Large, Ashok Ansari, was unable to attend today’s meeting.

2. Orientation to the BOG meeting Minutes: G. Chelune summarized structure and procedures for today’s meeting as follows: Board of Governors members and Reporting Chairs in the morning and other committee chairs joining the meeting in the afternoon. Committee reports are summarized in the Assent Agenda and presented as a whole to the board. Committee chairs will be asked to focus on additional updates and summary information when presenting to the board. BOG will focus on Action Agenda and issues to be discussed and voted on. Motions passed with new budgetary allocations will be totaled by the Treasurer and finalized at the end of the meeting. 3. Review, Discussion, and Vote on Assent Agenda Reports: Minutes: K. Yeates asked for any comments or discussion related to the Assent Agenda.

Motion 1: Move to approve the Assent Agenda Motion by J. Vasterling Seconded by M. Verfaellie Motion approved unanimously; all in favor, none opposed.

4. Treasurer’s Report (Hermann) B. Hermann reported that proposed changes to the current INS investment strategy were discussed with our UBS Burish advisors in a recent meeting as well as in an Officers’ Conference Call on June 13, 2018. Historically, the reserves of INS were invested in CDs with a low yield so strategies were implemented over time to move reserves to UBS Burish, accomplished in December of 2015. With an investment strategy that included 30% in equities our target return rate was 3%. Last year, the investment return was 8% with net of $94,000. The BOG suggested that the target be increased to 5% and to do so would require a larger allocation to equities. After consultation with UBS Burish and further discussion, the officers agreed with the proposal to increase investment in equities from the current 30% to 50%. The Motion was proposed to the Board.

Discussion: Board members discussed issues related to changing the investment strategy including how quickly the percentage of equity exposure could be lowered with changing circumstances. The Treasurer and Finance Committee will keep abreast of developments and report to the board, and changes should be easy to make.

Motion 2: Move to increase equity exposure to 50% in an incremental fashion over 12 to 18 months Motion by B. Hermann Seconded by V. Anderson Motion approved unanimously; all in favor, none opposed.

a. B. Hermann reported a change in his report noting that the Capetown meeting had a small loss of $16,000.

b. Cash Reserves B. Hermann noted that INS is at lowest point to date in operating funds. He recommended that yearly profits from our UBS investment plan be deposited in liquid accounts for INS operating budget purposes. This will be for a 3 year period only (including last year) after which the BOG should determine how yearly investment gains should be allocated to advance INS’ strategic goals.

Minutes: It was noted that there are fixed costs expected and fiscal cash flow needs to be kept going; this year the cash flow is more even, unlike last year.

Motion 3: Move to put profits from UBS investments into operating budget for three year period Motion by B. Hermann Seconded by M. O’Connor Motion approved unanimously; all in favor, none opposed.

c. Budgetary Allocations for Accounting Purposes: G. Chelune raised the issue of student programming and Program Chair expenses that are being allocated to the Program Budgets rather than through the Annual Budget. He suggested doing an accounting review such that these costs would not be charged to the program meeting costs since they are incurred before the meeting and would affect meetings in which INS partners with other organizations and these costs are by our partners. These costs contribute to the perception that the mid-year meeting loses money. C. Marcks noted that these costs are considered program costs for North American meetings. V. Anderson suggested a flexible strategy instead of a policy change. Differences in how INS and other organizations manage program costs were discussed. Y. Suchy noted that there are meeting expenses (Birch lecture, etc) that are constants for all meetings and questioned whether these costs should be accounted for separately also. G. Chelune noted that making an accounting change would be helpful for meetings in which INS partners with other organizations given that if these costs are assigned to the Program Budgets, registration fees would have to rise to cover these costs. K. Yeates noted that it is difficult to draw the line on which costs should be accounted for in which way. He suggested that this issue be taken up by the Finance and Program Committees and they can propose a recommendation to bring back to February meeting.

5. Appointments: a. Education Chair

K. Yeates reported that Derin Cobia has agreed to serve as Education Committee chair and will take over from John DeLuca. He thanked J. DeLuca for his work on the Education Committee

b. Executive Director Search (Yeates) K. Yeates reviewed the background and history related to the current search for a new Executive Director. A call was put out for the ED position; applications from 5 very strong candidates were received. The five candidates were interviewed in the initial round and second interviews were offered to three finalists. These candidates were interviewed by the search committee and responded to a semi-structured interview developed by the committee. K. Yeates noted that the committee had good discussions, and all of the candidates had excellent backgrounds, innovative ideas, and experience in organizational governance. The search committee identified a final selection. Search committee members were Keith Yeates, Vicki Anderson, Michael Kopelman, Michael McCrae, Bruce Hermann, and Gordon Chelune.

The BOG asked questions about the search process, the elements considered, and the candidates. More information was requested, and BOG reviewed the CVs and cover letters of the finalists. A motion to accept the recommendation of the search committee was proposed.

Motion 4: Move to approve recommendation of the ED search committee Motion by B. Hermann Seconded by V. Anderson Motion approved unanimously; all in favor, none opposed, one recusal. (Name of the new ED to be formally announced once the person has accepted the offer).

i. Search Committee Process: V. Anderson raised an issue regarding the appropriateness of the current incumbent serving on the search committee for Executive Director as it potentially could affect candidates’ questions. This was not an issue for the current search but could be in the future. It was agreed that going forward for the next search for an ED, the current ED would serve on the committee in an informational and resource capacity but not as a member of search committee ii. Transition Budget: The issue of approving a transition budget to provide support for the incoming Executive Director to travel to the INS Office in Salt Lake City to meet with the staff and current Executive Director was postponed pending conversation with the recommended candidate and will be voted upon at a later date.

6. Nominating Committee (Chelune): G. Chelune presented the proposed 2019 Election slate finalized by the Nominating Committee:

President Roy Kessels (NL) Edward de Haan (NL)

Members-at-Large Juan Carlos Arango (ES) Greg Brown (USA) Annelies Cramer (SA) Robin Green (CAN) Sarah MacPherson (UK) Shawn McClintock (USA) 6

Motion 5: Move to approve the 2019 Election Slate Motion by C. Rey-Casserly Seconded by M. Verfaellie Motion approved unanimously; all in favor, none opposed.

It was noted that it could be awkward to have two nominees for President from the Netherlands. G. Chelune noted that the slate is developed without potential candidates knowing other nominees’ names. BOG discussed issues of conflict of interest related to leadership in other neuropsychology organizations. The Nominating Committee did not feel that there were significant conflicts of interest for candidates on this slate. All nominees will complete the conflict of interest form. The Conflict of Interest Committee will review and inform the board if any issues are identified.

7. Discussion of Early Career Initiatives (Yeates): INS has been interested in increasing involvement of early career colleagues in the Society. What steps should be taken to foster this goal (e.g., development of mentoring programs, creation of an Early Career Committee, establishing an Early Career Member-at-Large position).

Minutes: K. Yeates noted that the topic of fostering early career involvement in INS has been discussed in officers’ phone conferences. As a first step, initiatives implemented by other organizations can be reviewed. The BOG discussed this issue in detail including definition of early career; it was recommended that the same definition used for the Early Career Award should be used (up to 10 years post terminal degree). The BOG discussed possible initiatives as well as barriers to early career involvement in the Society. One suggestion was to have an early career slate for the BOG. It is unclear if this would be an additional position on the board or an existing position would be reserved for early career candidates. K. Yeates noted that this would require a By-laws change. Having an Early Career Committee with links to the Student Liaison Committee was discussed. The BOG also discussed issues related to supporting students/trainees to remain in the organization and become regular members. E. Hessen suggested that having meetings that highlight a specific topic or area might attract more participation since people tend to attend meetings focused on their particular interest area. Implementing a mentoring program and graduated structure for dues was discussed. Examining mentorship programs in other organizations was recommended (AACN, NAN, leadership training programs). Mentoring by ex-presidents of the organization could be made available. A mentoring program would require structure and active engagement to be successful. M. Verfaellie noted that the Student Liaison Committee needed to be consulted and involved around early career and mentoring initiatives. It was suggested that every committee should seek to have an early career member. J. Vasterling noted that this discussion highlights the need to have input from an early career committee. R. Morris noted that early career members need to be surveyed to ascertain their needs, ideas, and interests. K. Yeates commented that this issue falls in portfolio of both membership and education committees. He suggested that Y. Suchy and D. Cobia, as well as the chairs of the Student Liaison Committee, discuss this issue and develop formal proposals including financial implications to present to the BOG at the New York meeting.

8. Discussion of the INS Organizational Structure (Yeates/Chelune):

a. Review and discussion of the Organizational Structure approved “in principle” by the BOG at the Washington, DC meeting, with 6 major Committees (Science, Membership, Education, Operations, Finance, Publications & Communications) through which the other committees report. Some existing committees (e.g., SLC, ILC, Awards) have functions that fall across these lead committees, so clarification is needed. 7

Minutes: K. Yeates reviewed discussion and BOG endorsement of re-organization of major committees and reporting structure for INS. He raised questions regarding how subcommittees should participate and whether it makes sense for all major reporting committees to be invited to the BOG meetings. E. Hessen noted that interaction between the BOG and the committees would be enhanced if all met at least once a year. G. Chelune noted that the number of committees has doubled and the Society needs to consider how to foster interaction and budget prudently for meetings. V. Anderson noted that the assent agenda shows that not all committees need to be asked to attend BOG meetings and that the Society needs to be strategic in deciding who should be involved. Committees with items that are a strategic priority for INS can be given preference. K. Yeates noted that we do not have terms of reference for the committees and that each will need to develop these in alignment with INS strategic plan. It was decided to call the major committees “Reporting Committees”.

b. What committee chairs should have standing invitations to attend the BOG meetings with automatic travel support? Which committees should be represented at the “pleasure of the president” and receive travel support only if invited by the President? What would be the basis for inviting these chairs to attend, and how soon prior to the meetings would these chairs need to know that they are requested to attend the BOG in order to make their travel arrangements?

Minutes: The BOG approved that Reporting Committee Chairs would be invited to BOG meetings and that additional committee chairs could be invited based on strategic priorities c. Role and functions of SLC: Need to clarify role of BOG liaisons, place of SLC in the organizational structure, and attendance of SLC representative at BOG meetings

Minutes: The BOG discussed issue of having SLC committee chairs attend BOG meetings. E. Hessen proposed that the SLC participant should have clear role and obligations. M. Verfaellie noted that as new board liaison to the SLC, it has been difficult to have ongoing communication. SLC reports under the Membership Committee at the current time. Barriers to continuity include turn over and having two co-chairs. The SLC will also need to develop “terms of reference” with input from BOG liaison. The BOG agreed that on of the SLC Co-chairs should be invited to the BOG meetings.

d. The Strategic Plan identified a need for a Marketing Committee, yet one has not been created. What would be the functions of such a committee, where would it fit in the organizational structure, and how would it interact with the BOG and the INS Office.

Minutes: M. Beauchamp suggested that INS should seek input from outside professionals in the area in developing a marketing plan. The marketing committee could decide this and would need to consult the strategic plan for guidance. J. DeLuca noted that the BOG would need to give direction to this new committee. G. Chelune noted that we need to promote unique aspects of INS as a professional organization. There was strong support for a marketing committee and for seeking outside consultation. Since marketing is under the purview of the ED, the ED will come to the Board in NY with a broad outline of a marketing committee proposal.

9. Discussion of Conference Nomenclature (Yeates): Review and discussion of the proposed change in nomenclature for the February and July conferences. Open to BOG comments and suggestions.

Minutes: K. Yeates suggested that all the meetings be referred to as biannual meetings including the number; this would address some of the marketing issues raised by not having a reference to the longevity of the society. BOG discussed the problems with confusion related to the word “biannual”. Y. Suchy noted that it is difficult to refer to meetings in negotiations and discussions without a qualifier that everyone understands.

Motion 6: Move to add meeting number to meeting titles Motion by J. Vasterling Seconded by M. O’Connor Motion approved unanimously; all in favor, none opposed.

Implementation: Current meeting would be referred to as 87th INS meeting, Prague 2018; numbering will be consecutive. G. Chelune noted that current contracts have the old terminology. A proactive campaign needs to be initiated to inform the membership (newsletter, email blasts, website) with a positive focus on inclusiveness. INS will implement the new terminology for the Rio meeting.

10. Discussion of Childcare services at Conferences (Vasterling): Possibility of offering childcare services at INS conferences: There are two major options for offering childcare services at INS conferences: (1) contracted professional services to be provided on-site and (2) provision of a list of known local child sitters. Option 1 requires less effort to arrange by members but would likely require subsidization by INS. Option 2 would require no subsidization by INS but would require more individual effort by members. Should we survey members for likely usage and preferences?

Minutes: J. Vasterling contacted Rebecca Calisi, lead author of an article related to providing childcare for scientific meetings, who referred her to Darcy Ernst, a scientist actively involved in generating solutions for family scientific conferences. J. Vasterling summarized two models, one in which the hotel provides a copy of a list of possible baby sitters, the other in which the organization arranges for child care services through an agency in a reserved space in the hotel. C. Marcks looked at professional organizations that provide childcare at conferences and how this worked (Society for Neuroscience, Comparative Biology Society). The registration materials would have a link to reserve a child care space. Financial mock up presumed 12 kids per day for the entire conference at a cost of $11,000. INS would have to offset the cost to make it affordable for young parents. C. Marcks noted that INS has been offering nursing mothers a room since the Denver meeting; other options could be connecting parents so they can help each other out using google groups or mobile apps. M. Beauchamp suggested asking the membership if they would come to the meeting if childcare were provided. K. Yeates proposed that a survey with questions regarding interest in child care be developed and sent out to the membership.

11. Status and Update of Bylaws revision- Discussion (Yeates) Minutes: C. Rey-Casserly, G. Chelune, K. Yeates and M. McCrea will work on By-laws revisions as well as on Policies And Procedures Manual. C. Rey-Casserly will take the lead on this project. The goal would be for the bylaws to reflect big picture organization and procedures with the policies and procedures manual focusing on more specific processes.

12. Discussion: Update on Status of Future Site Selections (Chelune)

a. Rio de Janeiro (2019) V. Anderson, G. Chelune, A. Fernandez: INS continues to be in discussions regarding contract and venue; V. Anderson, G. Chelune & A. Fernandez will meet with Brazilian group here at Prague conference. There have been some issues with selection of speakers. There is a bid on a specific hotel. Brazilian national meetings reportedly pull in 700-800 participants. There will be interpretation into Spanish and Portuguese. It is expected that SLAN will advertise Rio conference to members. INS members and potential participants will need to be informed about Visa requirements for Brazil, which involve sending in passports to obtain a visa. Safety issues need to be considered as well. b. Melbourne (2021?): V. Anderson noted that she will be meeting with Australian groups to discuss potential meeting. c. Spain (2021?): G. Chelune was approached regarding possible venue in Spain. d. Global Neuropsychology Conference for 2022: Spain might be a venue e. Denver, New York, and Vienna: planning going well; contract with Vienna not developed yet.

BOG discussed how venues are selected for non-North American meetings and requirements for organizations to participate. G. Chelune noted that typically groups approach INS with a proposal and then discussions ensue.

13. Science Committee (Miskey) a. Discussion: Prague Program Committee Report (Suchy) Y. Suchy introduced Co-Program Chair and CENES (Czech Neuropsychological Society) President, Lenka Krámská to the Board. She was thanked for her work and contribution of the Society. Y. Suchy provided an update on registration status, program, workshops, and social activities. Pavla Kozakova, representative of Guarant International, was also introduced to the Board.

Minutes: Y. Suchy reported that there were a high number of submissions to the program (521) with 3.4% rejections. There were 78 oral papers, 18 symposia, one invited and sponsored by SLC, one by program chairs and symposia sponsored by organizations: Asociación Latinoamericana de Neuropsicología (ALAN), Sociedad Latinoamericana de Neuropsicología (SLAN), Czech and Moravian Psychological Society (CMPS), Cognition and Cancer Task Force (CCTF); Federation of European Societies of Neuropsychology (FESN), College of Clinical Neuropsychology (CCN), and Australasian Society for the Study of Brain Impairment (ASSBI). There were 325 posters, 47 (14%), withdrawn; it is not clear if this is typical for this type of conference. Three oral sessions withdrew which were replaced; there were another 3 over past few days that could not be replaced. There were 556 delegates which is a good number for a July meeting. K. Yeates thanked Y. Suchy and L. Krámská noting that the program helps to show INS involvement with international organizations.

b. Update on SIGs (Miskey) H. Miskey provided an update on the Special Interest Groups (SIGs). Three have been set up and a fourth (movement disorders) has been contacted. An article for the newsletter has been submitted that interviews one of the current chairs. H. Miskey noted that she is hoping a landing page for SIGs will be set up on the INS website. It was suggested that another email blast go out to advertise SIGs and to make members aware that there is rolling admissions for applications.

c. Update and Discussion of Travel Grants (Miskey): The purpose of travel grants is to support attendance at INS meetings for young researchers, members from underrepresented countries, and low and middle income countries. BOG approved $15,000/year plus registration waivers and CE waivers for 8 individuals. Awards are based

on merit of abstract submissions. How will this be integrated with current Research Awards procedures involving the Program, SLC and Awards Committees? Funding?

Minutes: The BOG already voted for travel grants and reviewed how this is different from current awards at the last meeting. There will need to be coordination if an individual wins another award as well, but this will not disqualify for them to receive a travel grant. Travel grants are meant to be based on needs as well as on scholarship; rankings will include information from the program committee regarding quality of abstracts. Individuals can apply with a very brief application and checking a box on abstract submission form.

d. Awards Committee: Discussion of Awards structure (Kessels/Chelune) Which awards are associated with honoraria and formal addresses? Need to communicate early with Program Chairs to reserve time slots for these addresses. Awards to be presented in Prague i. Satz award: Dr Emilia Lojek (Warsaw, Poland) ii. Benton Mid-career award: Dr Sallie Baxendale (London, UK) iii. Early Career award: Dr Ondrej Bezdicek (Prague, Czech Republic) iv. Lifetime Achievement – Education award: Dr Petr Kulistak (Prague, Czech Republic) v. Distinguished Career award: Dr Jiri Diamant (Amsterdam, Netherlands/Prague, Czech Republic)

Minutes: R. Kessel reported that he created a one page pdf of information on awards; he is looking for people to serve on awards committee; 3 members currently are Sean McClintock, Jennie Ponsford, and R. Kessel.

14. Discussion: Review of INS Website functions and capabilities (Marcks) Minutes: C. Marcks reported that Rampart was hired but did not fulfill all aspects of their contract for the website overhaul. Davis Schoenfeld (IT person hired as Webmaster for INS) has been fixing a lot of things. Plan is to create a system such that a lay person could make updates to the website as needed. There continues to be a significant amount of work to do to complete the project as well as to implement changes suggested by the BOG and committees. The BOG will need to prioritize elements that are most important such as election platforms, membership renewals, etc. C. Marcks will send a list to the INS officers so that they can have a preliminary discussion regarding priorities for website changes/modifications.

15. Discussion: Publications and Communications (Beauchamp for Manly) Minutes: M. Beauchamp went over the highlights of the Publications and Communications report. The INS Newsletter will need a new editor appointed who could be trained. P & C would like to expand followers on Twitter. Other recommendations are to highlight members of INS and create visual bios, and to add selfie station at next meeting. With respect to the JINS Editor review, J. Manly is looking to add non-North American user of the journal and who has experience in being published to the review committee. The JINS impact factor went up significantly this year.

a. Newsletter (Fama) – per Assent Agenda – recommendation to include one videotaped interview per Newsletter. Rosemary indicates that she will finish her term as Newsletter Editor after March 2019 – a new Editor will need to be identified.

b. JINS (Rao) – per Assent Agenda. Jen Manly is developing a review process for the JINS EIC. New 2017 Impact Factor 2.777 (up 27%).

c. Social Media (Block) – per Assent Agenda. A number of initiatives are outlined in the P&C social media report, including using Twitter widgets on the INS website, visual abstract sharing, INS Selfie Station at the 2019 NYC meeting, and curriculum vitae feature to highlight INS members.

d. P&C Social Media subcommittee has made two specific requests for new funds: 1. PosterMyWall website subscription Cost: $99.95 per year Justification: a. Will be used to develop visual abstracts to increase highlighting and engagement of JINS articles. This could include full, published JINS articles or be a new, separate submission section for micropublishing. They can be distributed on Twitter, the website, etc. b. Will be used to develop a curriculum vitae feature to highlight members. This would include a photo and brief description about the individual and their current activities. The social media editor would work with the INS office to pull one member at random per month to feature on Twitter, and these could also be included in the Newsletter and/or SLC Facebook.

Minutes: C. Marcks recommended that this not be implemented until the website can support it. V. Anderson noted that it will be important to be clear on priorities and who would be highlighted. K. Yeates suggested that this be implemented on a trial basis for two years with reporting of impact (outcome) to the BOG.

Motion 7: Move to approve reoccurring allocation of $99.95 per/year for PosterMyWall website subscription for a trial period of two years (implement when website is ready) and report on outcomes to the board Motion by M. Beauchamp Seconded by V. Anderson Motion approved unanimously; all in favor, none opposed.

2. Selfie Station background and props for INS 2019 in NYC. Cost: $150 Justification: The selfie station at INS 2018 in DC was a successful pilot experiment that the Social Media Editor would like to implement again next year. With several ideas for increased visibility, this selfie station increased social media presence during the DC meeting. Would monitor the payoff in NY

Motion 8: Move to approve allocation of $150 for Selfie Station for NY meeting to provide backdrop and props; review impact of allocation Motion by M. Beauchamp Seconded by Y. Suchy Motion approved unanimously; all in favor, none opposed.

16. Membership Committee (Suchy) a. Student Liaison Committee (Anouk Smits & Jullian Tessier) SLC proposes registration fee waivers for all SLC Committee members to provide some financial support to attend meetings. (How many?)

Minutes: A. Smits reported on activities of SLC. They are formalizing goals and procedures. SLC sent out survey to identify topics of interest to students. SLC facebook page is growing. There are 600 student members, most are US members. One of the SLC main priorities is to involve non US students in INS; this should be aided by having a non- 12

North American co-chair. SLC requests that registration fee waivers be provided to SLC leadership members. V. Anderson suggested that the SLC be provided with a budget to allocate to registration expenses. Y. Suchy noted that SLC members should also apply for student research awards.

Motion 9: Move to provide an annual budget of $2000, for a period of two years, to registration costs and to defray expenses of attending meetings, for the leadership members of the Student Liaison Committee, subject to approval of the board committee liaison. If unencumbered, the funds are returned to the general account Motion by M. Verfaellie Seconded by V. Anderson Motion approved unanimously; all in favor, none opposed.

b. Recruitment and Retention Committee (Suchy) Discussion: BOG input on the feasibility of revamping the format of the INS Business Meeting. Specifically, Membership committee would like to see the Business Meeting to become part of the Closing Ceremony and for the Committee Chair reports to present compelling highlights about INS that either current members or attending non-members may not be aware of and that may encourage member recruitment and retention.

Minutes: G. Chelune noted that INS has struggled to get people to come to the business meetings; these meetings are required as a non-profit organization. For this meeting the business meeting will be folded into the closing ceremony to make it more interesting. INS will be signing MOU’s with SLAN and ASSBI at the closing ceremony and highlighting international linkages. Early registration raffle for NY will be announced at the business meeting. A. Fernandez noted that there is lack of knowledge among members about the business meeting and many are not aware that they can participate. It was discussed that it is important to link the business meeting to an event or activity that will attract members. Having the Kaplan lecture/lunch and then the closing ceremony/business meeting at the North American meetings may help increase attendance.

17. Education Committee (DeLuca) This is J. DeLuca’s last meeting as education committee chair; he was thanked for his work and involvement a. ILC Items (Evans/Fernandez) i. Charles Matthews Fund Educational Events (Evans/Fernandez). This year two applications for Matthews funded Workshops were received by the May 1st deadline. Both applications related to workshops to be run in Argentina. One of the applications was selected with a request of $5000. The applicants are in the process of being informed of the funding decision. Details of the successful application will be provided.

Minutes: J. Evans reported that he has been trying to re-invigorate this award; 2 applications were reviewed: Leticia Vivas, Universidad de Mar del Plata, Argentina was selected.

i. Discussion: At the INS meeting in February 2018 in Washington DC, Alberto Fernandez (ILS Deputy Chair) and Jon Evans (ILC Chair) gave a CE workshop on cross-cultural neuropsychological assessment. This was based on a one-day Matthews funded workshop delivered in Santiago, Chile in December 2017. The workshop was well-attended and feedback ratings were very good. Drs. Fernandez

and Evans believe that the content of the workshop could be delivered in other countries and could also be delivered in an online format.

Minutes: Web workshops- J. Evans and A. Fernandez reported on a cultural neuropsychology workshop they gave at the DC meeting. It was suggested that this could be recorded and posted on the website. The BOG discussed how to host workshop offerings on the website. Y. Suchy noted that the Membership Committee also has similar content to go on website and suggested that Membership coordinate with Education Committee around website offerings, perhaps through a mini-retreat before or at the end of a formal meeting. M. Lamar noted that she is interested in participating. A working group of Education, Membership, ILC, and Continuing Education will be constituted to meet in New York.

J. Evans did workshop in Chile with Christian Salas; he asked whether C. Salas can use INS logo reference at upcoming meeting at Universidad Diego Portales. BOG members discussed and approved use of INS as endorser if materials advertise INS meetings. It was requested that materials be reviewed by C. Marcks and the INS office. b. CE Program (Lamar) i. CE Chair Manual – draft available; feedback welcome a. M. Lamar is continuing to work on this i. Discussion: Considering retiring ASHA (American Speech-Language- Hearing Association) CEUs for several reasons: We average 1-2 people requesting ASHA CEUs per year; this does not cover the cost of maintaining our status as a provider ($700 annually); and personnel changes may cause a loss of support for the application and renewal process. Minutes: M. Lamar noted that ASHA will be increasing its fee for CE sponsorships to $900 and that the intensity of compliance review will be increasing. Cindy Ochipa has been taking care of this for INS and will be retiring. INS will need to find someone to take over this responsibility or withdraw from sponsoring ASHA CE. There are very few members interested in ASHA CE (less than 1 % of members). INS retired CME’s for physicians even though the percentage of MD members was higher. M. Lamar recommended that Cindy Ochipa be highlighted and acknowledged for her service to the Society. The BOG approved retiring ASHA CE.

ii. Discussion: Reconsider our traditional meeting schedule to eliminate 7:20 CE workshops to be replaced by additional plenaries that will be offered for CE and to restructure Wed schedule with less overlap of CE workshops • 7:20am workshops have lower attendance and cost INS more due to inclusion of breakfast • CE are now being obtained by more people through plenaries than the workshops This proposal will be discussed further at New York meeting.

iii. Archiving and offering videos of CE workshops (for credit at cost and/or membership benefit, fee varies by country of membership)

Minutes: This will be discussed at meeting of Education/Membership next year; C. Marcks will consult with APA regarding videos platforms for CE. c. Video Archives (O’Connor) 14

We need BOG to determine how members will access videos. Can they be linked to the INS Newsletter? Other decisions concern whether there is interest in continuing with this project and broadening the list of interviewees. Miriam Beauchamp agreed to interview Dr. Brenda Milner in Montreal. Celiane Rey-Casserly has agreed to interview her former mentor, Dr. Alan Mirsky. I have not yet contacted Jennie Ogden to interview Dr. Michael Corballis but will do so soon. Should INS membership be polled re: people they would like to see in future interviews?

Minutes: J. DeLuca commended M. O’Connor for the hard work she has done in implementing the video archive. It will be important to engage the INS membership and identify who they may want included. M. Beauchamp reported that Brenda Milner, who is just turning 100 years old and still very active, has agreed to do a video interview. The need for improving the website in order to have an appropriate platform was discussed. After website modifications are completed, a survey of members and academic programs can be pursued.

d. Discussion: Collaborate in global forums that will, for example, benchmark guidelines for the core competencies that underpin education and training in neuropsychology (DeLuca for Scott) This is one of the original Strategies outlined for the Education Task Force originating from the INS Strategic Planning meeting in Sydney. This subcommittee has had some trouble getting momentum on this aim. Dr. Scott has asked folks who agreed to join the subcommittee multiple times to send him brief bullet points of training/education standards in neuropsychology and standards for licensure and/or certification to perform neuropsychological assessment in the international setting in which they work or collaborate. He has gotten only one response. He also set up two Skype calls, but only one person actually got on the call each time, despite reminders. Overall, this has been a frustrating activity and the INS Board should review whether or not to continue this activity, or increase the emphasis on getting this goal accomplished.

Minutes: J. DeLuca reported that the task force does not exist anymore. The BOG discussed how to further this initiative.

18. Additional ILC Updates (Evans/Fernandez) no further updates

19. Additional SLC Updates (Smits) no further updates

20. Update on Inter-organizational Relations (Chelune) a. College of Clinical Neuropsychology (CCN): Provisional MOU between INS and CCN received formal approval from the Australian Psychological Society (APS) in March, 2018; CCN contributed an organization sponsored symposia for the Prague meeting b. Australasian Society for the Study of Brain Impairment (ASSBI): MOU still under review; ASSBI contributed an organization sponsored symposia for the Prague meeting. c. Federation of European Societies of Neuropsychology (FESN) contributed an organization sponsored symposia for the Prague meeting. d. Sociedad Latinoamericana de Neuropsicología (SLAN): MOU under consideration; SLAN contributed an organization sponsored symposia for the Prague meeting. e. Asociación Lationamericana de Neuropsicología (ALAN) contributed an organization sponsored symposia for the Prague meeting. f. International Cognition in Cancer Task Force (ICCTF): Attempt to conjoin their biennial meeting with INS in NYC was deferred to 2020. ICCTF contributed an organization sponsored symposia for the Prague meeting.

g. Hispanic Neuropsychological Society (HNS) will be conjoining its annual meeting at the end of the INS meeting in NYC.

Minutes: G. Chelune provided updates on international linkages with other organizations. INS has an MOU with the College of Clinical Neuropsychology (CCN); MOU’s will be signed at this meeting with Australasian Society for the Study of Brain Impairment (ASSBI) and Sociedad Latinoamericana de Neuropsicología (SLAN). All were encouraged to attend the closing ceremony. INS will be talking with Asociación Lationamericana de Neuropsicología (ALAN). There is a longstanding agreement in place with FESN. BOG discussed other activities to link with other organizations.

21. Review and Approval of Budgetary Items (Hermann) SLC meeting attendance support and 2 P&C Social Media subcommittee items were approved.

22. New Business (Yeates) No new business items were submitted.

Adjourn K. Yeates adjourned the meeting at 4:18 pm

Submitted by Celiane Rey-Casserly, PhD, INS Secretary

INS Business Meeting July 20, 2018 Prague, Czech Republic

MINUTES The INS Business meeting was conducted within the context of the Prague Closing Ceremony. Yana Suchy, INS Program Chair thanked the organizations supporting the meeting, Program co- chair, Petr Kulišták, and Lenka Krámská, president of the Czech Neuropsychological Society (CENES). She also thanked Guarant International and the INS office for their work in organizing the meeting and contributing to its success. Keith Yeates, INS President, opened the meeting and welcomed attendees at 5:10 pm local time.

• Dr. Yeates provided brief commentary on recent history of INS and the development of the Strategic Plan in 2015. He reviewed committee structure changes and efforts to increase involvement of members in the organization. • Dr. Gordon Chelune highlighted activities in the organization following the 2015 Strategic Planning Retreat. INS adopted a more inclusive focus adopting principles of mutualism and international collaboration. He detailed the six major Reporting Committees and the committees under the Reporting Committees. He invited participants to become more involved in the Society. • Yana Suchy, Chair of the Membership Committee, reviewed membership categories and changes to make the organization more early career and more world friendly; the ranges of membership dues are now tiered for highly resourced to low resourced countries. Student dues were reduced. There are 4000 members from more than 50 countries; Y. Suchy reviewed benefits of INS membership. • Anouk Smit, Co-Chair of the Student Liaison Committee (SLC) discussed the SLC and how to join. • Jon Evans, Co-Chair of the International Liaison Committee (ILC) discussed the commitment to support neuropsychology around the world, the ILC research and editing consulting program, and the book and journal depository program that recently shipped 21 books to Uganda. He also reviewed the Charles Matthews Fund for education and training activities and recent awardees. • G. Chelune reviewed modifications of the INS website to help support the Society’s many ongoing activities • Margaret O’Connor discussed the video archive of legendary figures in INS and neuropsychology. The video library will soon be accessible on the INS website; she asked for suggestions of individuals to include in the archive to preserve neuropsychology’s legacy. • Holly Miskey, Chair of the Science Committee, discussed the innovation of the Special Interest Groups (SIGs) that currently include oncology, epilepsy, and cultural neuropsychology. She discussed how to get more information on SIGs and how to organize a group. She is working on ways to connect individuals interested in organizing a SIG. • Roy Kessels, Chair of the Awards Committee commented on the Awards Ceremony and awardees; he reviewed procedures for the awards and noted that support letters can be submitted in any language. He acknowledged the 2018 award winners, as follows: o Satz award: Dr Emilia Lojek (Warsaw, Poland) 17

o Benton Mid-career award: Dr Sallie Baxendale (London, UK) o Early Career award: Dr Ondrej Bezdicek (Prague, Czech Republic) o Lifetime Achievement – Education award: Dr Petr Kulistak (Prague, Czech Republic) o Distinguished Career award: Dr Jiri Diamant (Amsterdam, Netherlands/Prague, Czech Republic) Nominations are being sought for future meeting awards in New York and Rio, particularly nominees for the Early Career Award.

• Keith Yeates reviewed upcoming meetings. The theme of the New York 2019 meeting is “Embracing the Biopsychosocial Melting Pot” which will include topics related to morality and ethics in brain imaging and neurogenesis. He also noted that there is a raffle for signing up early for the NY meeting sponsored by Marriott. Vicki Anderson commented on the July 2019 meeting which will be in Rio de Janeiro; the July 2020 meeting will be in Vienna. • Bruce Hermann, Treasurer, reported that INS remains in sound financial shape and that the investment strategy was recently changed per BOG approval to increase investment in equities. • Questions from the audience were requested. K. Yeates mentioned that INS is looking for a newsletter editor. • Past-President, Michael Kopelman brought up the issue of nomenclature of meetings and questioned why changes that had been approved at the last BOG meeting had not yet been instituted. K. Yeates noted that the INS Board of Governors revisited this topic and that the Prague meeting will be last meeting that will be called mid-year and NY will be last annual. Beginning with the Rio meeting, INS will institute new nomenclature that will include the number of the meeting, year, and location. • Future directions for the society- MOU’s were signed with 2 organizations o Sociedad Latinoamericana de Neuropsicología (SLAN) President, Aldo Ferreres, noted his pleasure in signing this agreement which will help strengthen links between the INS and SLAN organizations. o Jacinta Douglas, President of the Australasian Society for the Study of Brain Impairment (ASSBI), noted that ASSBI has much in common with INS, and the MOUs represents the joining together of like societies invested in making a difference in the lives of individuals who deal with the impact of brain injury. • Lenka Krámská, President of the Czech Neuropsychological Society (CENES), thanked all groups supporting the meeting; mini tour options sponsored by the local society members were reviewed. • New Business: there was no new business.

Adjourn: K. Yeates adjourned the meeting at 5:50 local time. Respectfully submitted by Celiane Rey-Casserly, INS Secretary

Minutes of the INS Officers’ Teleconferences International Neuropsychological Society (INS) INS Officers’ Teleconference June 12, 2018 MINUTES

Officer Attendees: Keith Yeates, Vicki Anderson, Bruce Hermann Apologies: Margaret O’Connor, Celiane Rey-Casserly, Chantal Marks K. Yeates commenced the meeting at 5 pm Eastern time

AGENDA: 1. Meeting updates a. Washington— Final figures on attendance =1885, $65K profit, slightly down on recent US meetings. b. Prague— Program at a glance is available on website; 513 current registrations, 50% non- North American and high numbers of students/trainees Memorial for Anna-Lise Christensen: need to identify speaker for this. Action: Keith to contact Danish Neuropsych Society/Lucia Braga for suggestions. c. New York— Call for abstracts is out, keynote speakers locked in. Marriot is offering a ‘Marriot package’ to INS to use at their discretion. Action: Bruce to explore appropriate protocol for this d. Rio—V. Anderson noted continued difficulty communicating with Rio local organizers, and regular skype meetings are organized to move arrangements along. The next meeting is planned for June 20, with Gordon and Chantal Action: Gordon to schedule time for he, Chantal and Vicki to update progress prior to the broader meeting e. Denver: co-program chairs are Ozioma Okonkwo and Miriam Beauchamp. Meetings commenced to discuss program and involve Melissa Lamar. Tentative themes: bench to bedside or similar f. Vienna—M. O’Connor will meet with Viennese neuropsychologists in Prague; nothing new to add at this time. g. Melbourne—V. Anderson noted that negotiations are on hold at moment. Further discussion in Prague. Action: Vicki to set up meeting with Simon, Skye and Gordon

2. World Congress: V. Anderson has been communicating with Gurant. Conference proposals for venue being considered in Prague Action: Vicki to schedule meeting of working group and circulate prospectus

3. ED Search: Initial interviews completed and three applicants short-listed for second interviews over the next 2 weeks. The selection committee to make recommendation to Board in Prague.

4. Child care options for INS meetings— Jennifer Vasterling is collecting information about possible options and feasibility, and potential survey of membership. Issue will be discussed at BOG meeting in Prague.

5. Expansion of early career involvement in INS board/committees, and development of mentoring programs. Keith and Yana Suchy will discuss prior to Board meeting in Prague, with further discussion and possible motion to be presented at Prague Board meeting.

6. Presentation to Officers by UBS financial Services regarding future plans for INS investments (documents forwarded prior to meeting by Bruce Herman) Actions: Bruce to discuss at July board meeting

K. Yeates adjourned the meeting at 6.06 pm Eastern time

Submitted by: Vicki Anderson

International Neuropsychological Society (INS) INS Officers’ Teleconference Wednesday, August 22, 2018 MINUTES

Officer Attendees: Keith Yeates, Vicki Anderson, Margaret O’Connor, Celiane Rey-Casserly, Bruce Hermann, Gordon Chelune, Deborah Attix K. Yeates commenced the meeting at 5:08 pm Eastern time 1. K. Yeates and G. Chelune reviewed support from Marriott for New York meeting in February 2019. When registration opens, early registrants will be eligible for raffle that will include New Year’s Eve package and tickets to broadway show Hamilton. Marriott will sponsor a second raffle at the business meeting. Marriott’s support of INS is unrestricted and is to support scientific and educational mission of the society.

2. K. Yeates reviewed action items from the Prague BOG meeting a. Investments: B. Hermann reported that he will have meeting with UBS folks and have more to report later in the fall.

b. Nominations: G. Chelune summarized what happened with the nominations selections this year. Committee had to go back and deliberate again to assure that there would be a non-North American slate for President. Subsequently, there were two candidates from the Netherlands. This was an awkward situation and one of the candidates withdrew and a candidate from Australia was selected. The schedule for posting on the INS website, newsletter and balloting was reviewed. K. Yeates noted that it would make sense for Chair of Nominations Committee to provide some kind of instruction regarding the composition of the slate for President on any given year in light of INS goal to have representation and leadership from non-North American candidates. This issues will need to be discussed further to see if procedures need to be clarified and specified in more detail to provide guidance to the Nominations Committee.

c. Early career plan: K. Yeates tasked membership to come up with a plan regarding fostering early career participation in the Society. K. Yeates will email Y. Suchy and discuss with her. He will also ask Y. Suchy to consider a second term because there are a number of important membership initiatives to address in the near future.

d. Marketing committee: G. Chelune noted that he had some initial discussions regarding the proposed Marketing Committee while D. Attix was visiting the office. There will be continued work in this area to report back to the Board.

e. Childcare survey: At BOG meeting it was decided to survey the membership regarding their interest and need for childcare at meetings. K. Yeates will email C. Marcks and J. Vasterling regarding proceeding with the survey. 20

f. Website prioritization: K. Yeates reported that C. Marcks will be compiling a list of website activities so that these can be prioritized.

g. Website educational offerings: K. Yeates will email Y. Suchy, D. Cobia, and M. Lamar to help coordinate educational offerings. INS has been approached by 2 UCSD graduate students who are creating web-based informational materials about neuropsychology on a non-profit basis. They will be referred to the educational offerings group.

3. Meeting Updates: a. Washington—there is nothing new regarding this meeting; INS will be back in DC in 5 years.

b. Prague— G. Chelune noted that agreements were made regarding reimbursement for speakers. The arrangement is that collaborating organizations will reimburse travel costs for invited speakers and INS will cover the honoraria. There were close to 570 participants at the Prague meeting with 520 from outside the Czech Republic. K. Yeates noted that the meeting was well run by Guarant. G. Chelune noted that the Prague mini tours were very successful and perhaps could be encouraged in other meetings; organizing offerings thematically was also a positive innovation. Having other organizations sponsor symposia was also a successful in engaging other groups and reducing the number of symposia supported solely by INS. The timing of the meeting was also discussed given the conflict with the European vacation time. G. Chelune suggested that the last week of June, first week of July might be best times for the non-North American meeting.

c. New York— K. Yeates noted that the New York meeting is shaping up to be one of the biggest meetings for the INS. There were 1420 submissions as of the deadline; this is higher than any other meeting by about 200. It will be a challenge scheduling all the offerings into available slots. The Program Committee is going through abstracts and the plenaries are all set. The social entertainment needs to be determined. Room rates are high and discounts will be provided for organizations with which INS has an MOU. Registration page will also have a pop-up for non-members encouraging them to join.

d. Rio—V. Anderson met with Rio group; program chair seems very efficient. A. Fernandez was nominated to serve as INS Program Co-chair and he agreed. The program is starting to take shape; the dates are July 10-13, 2019. G. Chelune reported that the location will be at the convention center and not in the tourist area and the plan is to run buses to tourist area. Contract is yet to be finalized with meeting organizer.

e. Denver—V. Anderson selected the theme of “Neuropsychology and Precision Medicine” for the meeting; speakers are being considered.

f. Vienna— M. O’Connor and G. Chelune met Vienna group in Prague; Sandra Letner (sp?) will co-chair the meeting. G. Chelune reported that the meeting will be at the Vienna Congress Center. The contract will be transferred to the meeting organizer and INS is hired to provide the scientific content. Speakers will be paid by INS directly and the first amount of profit will go to INS for speaker costs. Planners are budgeting for 650 people for a 3 day meeting.

g. Melbourne (2021)—V. Anderson reported significant progress. G. Chelune and D. Attix will be visiting in October. They will be working on MOU’s and contracts. Date is not set (?first week of June); venue has been identified (new facility near Docklands area).

4. Time for next call: teleconferences can no longer be on Tuesdays; next meeting is planned for 4 weeks from now on 20th of September at 3 pm mountain time. G. Chelune will ask the office to set up WebEx meeting.

K. Yeates adjourned the meeting at 6:00 pm Eastern time

Submitted by: Celiane Rey-Casserly, INS Secretary

International Neuropsychological Society (INS) INS Officers’ Teleconference 9/20/2018 MINUTES

Officer Attendees: Keith Yeates, Margaret O’Connor, Celiane Rey-Casserly, Bruce Hermann; Gordon Chelune and Deborah Koltai, (ex-officio) K. Yeates commenced the meeting at 5:02 pm Eastern time

AGENDA: 1) Prague action items: • Investments (Hermann)-B. Hermann is working with UBS on an investment policy statement; there has not been one in the past; statement would describe what to do if return on investment gets out of certain range; statement should be forthcoming in the next couple of weeks • Early career plan (Suchy, Cobia): K. Yeates reported that he had been in contact with Y. Suchy and D. Cobia. who are beginning to think about early career plan for INS. It would be great to have a draft proposal at NY meeting regarding fostering early career involvement and mentoring. • Marketing committee (Chelune)-G. Chelune met internally within the office to discuss marketing committee and plan. Having a lay member on the committee is being considered. This would be someone who has been in marketing, perhaps a retired individual from the local community. • Childcare survey (Vasterling/Marcks)-K. Yeates has a draft survey that needs to be put into Survey Monkey; it covers the relevant territory; hopefully, something can be disseminated by the end of NY meeting. • Bylaws (Rey-Casserly)- The plan is to set up an off-line conversation with G. Chelune, C. Rey- Casserly, and K. Yeates to develop a time line and project plan. C. Rey-Casserly will review current state of revisions to determine what remains to be addressed. • Website prioritization (Marcks); C. Marcks has been pretty swamped with pressing web needs related to election and meeting registration; registration website should be ready by October 1. It is not clear where we are with respect to posting video content. • Website educational offerings (Suchy, Cobia, Lamar)-K. Yeates noted that this needs to be on hold until website issues are addressed.

2) Integration of Program Committee and CE Program: K. Yeates mentioned being in contact with M. Kirkwood, M. Lamar, S. McClintock and R. Gonzalez regarding how to integrate offerings across program and continuing education more seamlessly. K. Yeates mentioned that unlike most organizations, the Program Chair only serves for one year and there is no shadowing or mentoring for new program chairs. There is also no recognition or official role served by the past Program Chair. One idea would be to formalize a relationship so that the Program Chair serves a 2 year term with second year serving as past chair and helping with transition. This idea has financial implications in that the co-chair or past chair would need meeting support. It was suggested that meetings among the

CE chair, program chair and president should be organized to have more structured communication and integration. G. Chelune mentioned that this arrangement may not make as much sense for the July meetings since the program co-chairs are usually from one of the sponsoring organizations. For February meeting it would seem beneficial to have more input from previous program chairs. M. O’Connor questioned what titles should be used (?co-chair, associate chair) and what kind of support should be given. K. Yeates suggested that the responsibility of the program chair would be to also serve as past-chair the following year. Coordination of CE and Program is important as well so there is no overlap. G. Chelune mentioned that NAN has a Program Chair and Poster Chair so that responsibilities are divided.

It was also mentioned that there has never recognition of members of the program committee on the website. This will be discussed at the next INS board meeting. G. Chelune also mentioned that S. McClintock recommended that members of the program committee be recognized in some way. Some kind of recognition or listing should be fairly easy to put on the website as minimum recognition. Next steps: G. Chelune will review with C. Marcks. If the list is provided of the program committee, (executive committee and other members), adding content is easy to do. K. Yeates will reach out to M. Kirkwood to get the list. It also would be nice to send them something directly but we don’t want to add too much work to the office. G. Chelune noted that if a letter can be composed, it should be easy to send. • Need for co-chair/chair/past chair • Need support for co-chair to attend INS meeting (as well as incoming CE director) • Make meetings between CE/Program/President an expectation • Need to get Program Committee acknowledged on website

3) Meeting updates • Prague: G. Chelune learned important lessons; in future INS won’t have Guarant involved in communication with speakers since there have been some issues with getting speakers paid/reimbursed. G. Chelune is collecting demographic information for breakdown of where conference participants came from; hopefully he will get an accounting pretty soon. • New York- 1436 abstracts from 41 different countries were submitted; abstracts are of high quality. The program with CE and invited plenaries and symposia will be excellent. Preliminary conversations are proceeding regarding social events. The placement of the business meeting needs to be set. NYSAN has been contacted regarding events for members such as museum visits and things people can do. They will try to obtain coupons for some things. Reception entertainment not decided yet and a budget for this needs to be determined. • Rio—G. Chelune noted that there is a preliminary budget. He sent the Rio meeting organizers the INS procedures for speaker support. We need to have reasonably low registration fee; travel will be expensive for speakers and participants. G. Chelune has given the conference organizers a timeline; the abstract submission site should be opening next month • Denver—program seems to be in hand, nothing to add • Melbourne—D. Koltai and G. Chelune travel next weekend to visit site and to meet with two Australian societies (ASSBI and CCN). • Global Congress: G. Chelune received an email inquiring about Madrid as site for Congress; possibly Guarant reached out to them; V. Anderson has not yet responded. It would be good for INS BOG to discuss in NY and make decisions about this meeting. • Vienna: M. O’Connor reported that Martine van Zandvoort has agreed to be program chair for the Vienna meeting with Sandra Lettner. She also mentioned that they will reach out to Hendrik Neiman to work on outreach strategies to attract participants from Germany; he was co-chair of the Berlin meeting and his area of expertise is rehabilitation. • San Diego: M. O’Connor mentioned that Amy Jak will be Program Chair for the San Diego meeting

2) INS travel policy-K. Yeates mentioned that the INS travel policy as it stands leaves too much to interpretation and that this will be an item for further discussion at the board meeting. One of the bigger issues is clarifying what kind of airfares will be covered given how air travel and fees have changed over the past several years. Lowest economy that does not cover seats and baggage does not seem reasonable. There is also the issue of ground transportation that is supposedly covered in per diem. How to solve airfare issue and how to reduce burden on office?

GC noted that the INS travel policy has been fairly clear since July 2011. Travel support is an allowance to help reduce the cost of board members to go to the business meeting; baggage fees are not reimbursed nor exchange fees. Reimbursement is at lowest economy rate. The question to consider is whether INS wants to increase the allowance. For NY meeting, INS will cover basic economy and cost of getting a seat at time of booking. Discussion ensued regarding current complexities of air travel and problems posed to the office in evaluating reimbursement requests. G. Chelune suggested that members should obtain an estimate of travel cost in advance and submit this to the office. It was discussed that there needs to be a clearer policy which would need board approval.

4) Next call will be Thursday November 1, 2018, 4 pm Mountain time

K. Yeates adjourned the meeting at 6:07 pm Eastern time

Submitted by: Celiane Rey-Casserly, INS Secretary

International Neuropsychological Society (INS) INS Officers’ Teleconference 11/1/2018 MINUTES

Officer Attendees: Keith Yeates, Vicki Anderson, Celiane Rey-Casserly, Bruce Hermann; Gordon Chelune and Deborah Koltai (1st 15 min), (ex-officio) K. Yeates commenced the meeting at 6:05 pm Eastern time

AGENDA: 1) Update on Executive Director transition-D. Koltai has been having regular contacts with the INS office. G. Chelune and D. Koltai went to Melbourne for 2021 meeting site visit and D. Koltai will be visiting Utah soon. D. Koltai noted that the transition is going well and that learning what the position entails has been a steep learning curve. K. Yeates noted that transition to new ED is a good opportunity to clarify roles and responsibilities in the office.

2) Prague action items

• Investments (Hermann) o B. Hermann noted that investment changes are moving slowly on purpose, given the volatility of the stock market. He noted that the UBS people have been really busy and a call is planned with them. • Early career plan (Suchy, Cobia): No new updates on this topic. K. Yeates will circle back to see if there are ideas to share for NY meeting • Marketing committee (Chelune): G. Chelune reported that there is not yet a working marketing committee. He had a good meeting with Pearson people at NAN regarding sponsorship and perhaps additional points of cooperation. G. Chelune noted that he has some ideas regarding activities of the marketing committee; he has put out some feelers for a lay advisor. • Childcare survey (Vasterling/Marcks): K. Yeates reported that survey can be uploaded and implemented soon now that there is more office staff available to work on such projects. 24

• Bylaws (Rey-Casserly): C. Rey-Casserly raised the issue of what strategy to use to present changes to the membership since there will need to be changes across the document. Presenting a track changes format would be difficult to read. G. Chelune noted that it is almost like writing new bylaws and perhaps legal advice will need to be obtained. • Website prioritization (Marcks): At the Prague BOD meeting, it was mentioned that a list of website projects needs to be developed so that the board can help prioritize and provide guidance. G. Chelune noted that he was not clear on the status of this list. The issue of how to host video content still needs to be addressed. G. Chelune will consult with C. Marcks. • Website educational offerings (Suchy, Cobia, Lamar): K. Yeates reported that there were no updates on this issue.

3) INS newsletter replacement: Rosemary Fama is stepping down as newsletter editor and would like a replacement named for the first issue. G. Chelune noted that she is actively looking for possible candidates and that it will also be important to consult with the Publications Chair.

4) Marriott lottery: G. Chelune reported on the status of the Marriott lottery and how it would be worked out. INS Officers agreed that the prize should be non-transferrable. 5) Meeting updates:

• Prague- G. Chelune noted that Guarant provided a nice summary and that he has nothing to add. The office should be able to close the books soon now that the last person has been paid/reimbursed. • New York- C. Marks, M. Kirkwood and Susan (?) have been hard a work sorting out the program; the tentative lineup is set and it should be a jam-packed program. Social options still need to be determined. G. Chelune reported that notices have been sent to MOU partners stating that they as well as international neuroethics colleagues will get a discount. Efforts are being made to attract more international participation. The Presidential Address and opening reception will be on Wednesday afternoon and evening and the President’s Reception on Friday. The Kaplan lunch will be on Saturday. Business meeting time is not yet scheduled. • Rio- V. Anderson noted that things are coming together. The website is about to go live Monday and then calling for abstracts can begin. Most of the keynote speakers are in place. The contracts have not yet been received but reportedly the Brazilian group has signed off on those. • Denver-V. Anderson reported that there will be two program co- chairs for the meeting who have been getting together for ideas. The theme will be around the contribution of neuropsychology to precision medicine. • Vienna-G. Chelune reported that arrangements are pretty much in hand. The contract and budget have been worked out with Guarant. M. O’Connor will have multiple program chairs, Martine van Zandvoort, Laura Hokkanen, and Sandra Letttner (from the Austrian Neuropsychological Society). • Melbourne: G. Chelune reported that the INS mid-year meeting is definitely on for Melbourne 2021. V. Anderson noted that who is going to sign off on the contracts needs to be decided. Margaret Egers and MERS will beProfessional Conference Organizer (PCO). • Global Congress 2022: K. Yeates noted that the BOG needs to start thinking about determining a deadline for all groups involved to make a decision about holding this meeting. The meeting would take place instead of the mid-year meeting for 2021 but would need to be earlier. A year lead time is required before having to think about location for a midyear meeting if the Global Congress does not take place. The topic will be discussed at NY board meeting.

6) New business --Early career: G. Chelune reported that at NAN the conference sponsors opportunities for graduate students/postdocs to connect with others at the meeting; this is organized through the Women and Leadership group. This idea or something comparable can be considered in our early career efforts. 25

7) Next call (December 13) 1 pm Mountain time. K. Yeates adjourned the meeting at 7:06 pm Eastern time

Submitted by: Celiane Rey-Casserly, INS Secretary

International Neuropsychological Society (INS) INS Officers’ Teleconference 12/13/2018 MINUTES

Officer Attendees: Keith Yeates, Vicki Anderson, Margaret O’Connor, Celiane Rey-Casserly, Bruce Hermann Gordon Chelune, ex-oficio K. Yeates commenced the meeting at 3:02 Eastern time

AGENDA: INS Officers had a brief teleconference to review any pressing issues.

1) ED transition-Issues related to Executive Director transition were discussed today.

3) INS newsletter replacement- J. Manly has identified a candidate for newsletter editor.

4) Meeting updates- There will be three university sponsors for the New York meeting: U. Calgary, U. of Utah and Kessler University. There may be additional sponsors participating.

6) Next teleconference meeting will be January 10 at 1 pm Mountain time

K. Yeates adjourned the meeting at 3:35 pm Eastern time

Submitted by: Celiane Rey-Casserly, INS Secretary

Treasurer's Assent Report

INS New York 2019 Board Meeting January 19, 2019 1. Audit

Squire & Company completed their independent audit of the 2017 INS financial records. They concluded that, “In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of International Neuropsychological Society, Inc. as of December 31, 2017, and the results of its activities and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America.

2. Account Balances

As of December 31, 2018, we have an accounts balance of $ 1,607,878.37, compared to the December 31, 2017 balance of $1,697,115.38. This remains a fluid (moving) amount as it varies with expenses and payments. 3. 4. Finance Committee

We thank the following individuals for agreeing to serve with the Treasurer on the Finance Committee. Their expertise is gratefully appreciated:

Marc Norman, PhD University of California, San Diego

Ozioma Okonkwo, PhD University of Wisconsin, Madison

Martine VanZandvoort, PhD Utrecht University, Netherlands

5. INS Reserves

Discussed at the Prague BOG meeting were proposed changes to the INS investment strategy. The considered changes were developed following consultation with our UBS Burish advisors including an Officers’ Conference Call on June 13, 2018. Briefly, the reserves of INS historically were invested in CDs with a low yield so strategies were implemented over time to move reserves to UBS Burish, accomplished in December 2015. With a conservative investment strategy that included 30% in equities, our target return rate of 3% was exceeded by UBS. The BOG suggested that the target return rate be increased to 5%. To do so would require a larger allocation to equities and after consultation between the Treasurer and UBS Burish, including the June 2018 discussion between the INS Officers and UBS, the officers agreed with a proposal to increase investment in equities from the current 30% to 50%. This proposal was presented and discussed in Prague where the BOG approved a motion to increase equity exposure to 50% in an incremental fashion over 12 to 18 months.

A revised Investment Policy Strategy was required and, while drafting this proposal, the noted market volatility and losses began which led to the decision to slow-track the move to increased equity. The Finance Committee will have a conference call with our UBS advisors prior to the New York BOG meeting at which time the latest advice will be presented for deliberation and action.

Account Status: Performance to Date

At 2017 year end our UBS account was $1,265,921.44. At 2018 year our account is $1,140,680.49, down $125,240.45 for the year.

Note that during 2018 the INS general operating revenue was very low and therefore $80,000 of uninvested cash was transferred from UBS to INS.

Regarding the investment portfolio itself, at 2018 year end the account was credited with $42,228.29 in dividend/interest income with a market value decline of -$76, 456.65, with management fees through December totalling $11,002.59. The net loss for 2018 was -$45,240.96.

ACCOUNT BALANCES International Neuropsychological Society As of 12/31/18

Account 2013 2014 2015 2016 2017 2018

• Chase JP Morgan Chase Bank Main $84,863.19 Checking Account n/a $221,099.81 $106,254.30 $407,294.34 $153,065.62 Opened 4/3/14 • Chase JP Morgan Chase Bank Savings n/a $590,420.55 Account $208,856.15 $394,108.13 $57,780.99 $377,117.73 Opened 4/3/14 • Chase JP Morgan Chase Bank Account (for incoming wire transfer collection) $0 $0

$0 • Huntington Federated Account $54,873.53 $54,880.21 $54,888.13 $54,899.45 Closed May 2017 $0 (restricted awards account) Transferred to Chase Checking $57,701.49 0 • Fidelity Investments n/a Closed Jan 2017 Opened $57,708.70 $57,715.72 Transferred to 6/23/14 Chase Savings • Security Services Business Savings (To Maintain Security Services CDs & $50,512.59 $14.53 $14.53 $14.53 $14.53 $14.53 transition monies between CDs) • Investment Reserves (CDs) $850,000.00 $1,000,000.00 $900,000.00 $500,000.00 0

• Investment Reserves (Burish & UBS) $250,000.00 $665,589.55 $1,265,921.44 $1,140,680.49

TOTAL IN ALL ACCOUNTS: $1,566,346.75 $1,787,879.97 $1,692,567.32 $1,778,581.68 $1,731,011.30 $1,670,8789.37

INVESTMENT RESERVES International Neuropsychological Society As of 12/31/18

UBS Financial Services Transactions $Amount $Account Balance Managed by The Burish Group Jan – Dec 2017

Beginning Balance 1/1/18 1,265,921.44

UBS Management Fees (11,002.59)

Withdrawals – to INS acct To INS Office for (80,000.00) operations

Dividend & Interest Income 42,228.29

Change in Market Value (76,466.65)

Net Loss (45,240.96)

Ending Balance 12/31/18 1,140,680.49

CD Accounts CD Amount Interest Rate Maturity Date

TOTAL CD INVESTMENTS: $0

TOTAL ALL INVESTMENTS: $1,140,680.49

NORTH AMERICAN CONFERENCE COMPARISON

INCOME

New Orleans Washington, DC Account Hawaii 2013 Seattle 2014 Denver 2015 Boston 2016 2017 2018

Advertising – Paid Ad $900.00 $5,500.00 $4,300.00 $3,700.00 $2,900.00 $1,600.00 Bag insert $500.00 $2,150.00 $1,000.00 $1,500.00 $1,000.00 Registrant List Rental $250.00 $ 650.00 $720.00 $200.00 $800.00

Mobile App Advert $500.00 $1,000.00 $500.00

Exhibitors Fees (booths & badges) $7,675.00 $17,825.00 $17,362.50 $16,470.00 $15,855.00 $15,070.00

Sponsorship $5,000.00 $9,167.00 $9,167.00

CE Fees $62,300.50 $104,320.00 $104,900.00 $96,545.00 $108,110.00 $103,926.00 (530 registered) (651 registered/2466 (697 registered/2449 (651 registered/2266 (708 registered/2349 (631 registered/2237 courses) courses) courses) courses) courses)

Registration Fees $192,920.00 $252,260.00 $270,840.00 $320,878.00 $332,905.00 $292,580.00 (Boston 2011 – 2100 (1,323 (1,722 registered, (1,853 registered, (2041 registered, (2130 registered, (1918 registered, registered,1815 attended) registered, 1681 attended) 1824 attended) 2017 attended) 2101 attended) 1885 attended) 1305 attended)

Accompanying Person $2,075.00 $1,575.00

Fleetwood Recording Royalties ------0.00 $747.40 $170.32

Miscellaneous Income $503.30 ------$1,147.65 (Admin fees for booking ancillary events)

Total Income: $264,298.80 $380,655.00 $400,202.50 $445,965.31 $ 467,792.40 $427,388.32

EXPENSES

Account Hawaii 2013 Seattle 2014 Denver 2015 Boston 2016 New Orleans Washington, DC 2017 2018

C.E. Honoraria & Travel $7,000.00 $17,257.56 $17,554.90 $16,232.38 $20,972.55 $18,881.73

Birch Lecturer Hon & Travel $1,000.00 $1,657.80 $2,066.16 $1,270.64 $1,912.02 $1,748.63

Edith Kaplan Lecturer $1,445.19 Expenses $2,779.67

Symposia Speaker Honorarium $15,499.50 $18,498.48 $25,448.20 $20,000.00 $30,000.00 $24,250.00

Invited Speaker Hon & Travel $3,000.00 $10,082.80 $9,769.91 $8,541.49 $9,541.36 $7,488..18

SLC Workshop & Travel & $1,500.00 $2,314.48 $2,712.99 $2,065.57 $2,174.39 $1,290.54 Coffee

Travel Reimbursement $27,906.69 Included w/actual Included w/actual Included w/actual Included w/actual Included w/actual category category category category category

A/V Expense $44,709.04 $45,814.45 $56,986.38 $54,460.31 $66,188.78 $71,360.13

Internet/WI-FI – Meeting $3,805.69 $9,952.00 $0.00 $6,000.00 $0 $4,145.00 $3,081.63 Registration Dedicated (Error made by Marriott in contract to our advantage)

Advertising/Email list expense $3,102.51 $2,321.76 $600.00 $0.00 $114.00 $114.00

Award Plaques (Prgrm Chair, $490.10 $411.09 Included w/actual Included w/actual Included w/actual Dist, Early, Mid) category category category

Design, Graphics & Logo $1,827.00 $985.00 $0.00 $1,047.33 (1,129.34) (+ in house) (in-house) (+ in house) (+ in house)

Entertainment $2,077.07 --- $1,057.80 $1,035.28 $5,465.88 $1,825.00

Exhibitors Expense - Booths $7,708.28 $1,930.65 $1,614.75 $2,942.15 $2,918.50 $2,749.50 $1,635.15 $1,633.53 Coffee $ 960.00 $1,402.80 $1,398.72 $603.73 $1,035.00 Security $1,242.18 $1,627.50 $2,380.00 $1,685.25 $550.02 $444.15 Cleaning Fees

Fleetwood Recording A/V & $3,269.39 $2,093.71 $1,453.76 $4,675.10 $6,144.51 hotel

Freight/shipping/handling/posta $20.94 $4,124.27 $2,774.28 $5,436.63 $2,673.05 $3,218.91 ge (hotel handling costs for every single box much higher)

Catering $72,844.09 $82,192.31 $80,230.38 $91,498.68 $116,185.28 $100,550.70

Catering-CE Breakfast & Coffee $23,720.73 $26,508.20 $33,400.48 $25,344.91 $37,797.38

Catering - Ancillary N/A N/A $23,631.06 Charged N/A N/A ($23,631.06) Reimb.

Hotel Miscellaneous $353.00 $58.08 $58.62 $37.54 $73.25 (Fire permit) (Hyatt Staff appreciation (Marriott staff (Marriott staff (Marriott staff gifts) appreciation gifts) appreciation gifts) appreciation gifts)

Hotel Credit – Comp Rooms ($8,886.24) 1/50 ($9,232.92) 1/50 ($13,924.80) 1/40 ($16, 068.18) 1/40 (14,103.18) 1/40

Insurance --- $1,119.00 $980.00 $1,309.00 $879.00

ASL Interpreting Svcs $1,789.00 (1 pax 1 day)

Mobile App --- $8,750.00 $9,750.00 $9,762.50 $8,175.00

Conference Labor & Travel $4,000.00 $14,260.74 $13,178.58 $12,093.16 $14,824.98 $12,151.92

Phones & Fax $.38 $77.21 $23.73 $1.62 --

Photographer & Supplies --- $500.00 $565.43 $500.00 $500.00

Printing – flyers & posters $20,584.90 $2,459.15 $5,508.41 $5,372.63 $2,415.26 $2,511.02

Program Books $5,160.00 $4,700.00 $5,440.00 $5,325.00 $5,550.00

Program Chair Stipend & Travel $2,000.00 $4,643.24 $4,635.08 $4,797.40 $4,998.63 $3,606.60.

Promotional Giveaways $8,516.00 $11,896.16 $11,103.50 $16,238.00 $10,190.00 (bags/pens)

Registration $6,278.75 $11,562.95 $13,374.16 $16,345.78 $24,101.31 $16,389.33

Web On-line Submission $20,012.25 $16,480.50 $17,888.50 0 $17,096.00 0 After repeated requests After repeated requests INS was never billed (Need to refund us INS was never billed approx. 20k tax) approx. 20k

Meeting Supplies $517.16 --- $713.96 $700.67 $776.64 $274.61

Miscellaneous $263.57 ------

Cermack, Butters, Rennick $1,500 $1,500 $1,500 $1,500.00 $1,500.00

Student Panelists $1,250.00 $750.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 Student Research Awards $500.00 $500.00 $1,000.00 $1,020.59 $1,000.00

Poster Board Rental $1,683.75 $2,284.20

Total Expenses: $244,800.33 $279,694.69 $320,964.77 $298,248.05 $393,861.02 $341,768.74

$147,717.26 $85,619.58 After repeated requests After repeated requests $73,931.38 PROFIT: $19,498.47 $100,960.31 $79,237.73 INS was never billed INS was never billed approx. 20k for approx. 20k for Abstract Abstract Submissions Submissions

Associated Meeting Costs

SLC Social $519 $500.63 $492.00 $200.00 $809.60

Lifetime Achievement Award $5,000.00 ------$1,095.11 --- $3,874.33 Dist., Early & Mid Career --- $4,057.24 $8,253.29 Awards $4,883.87 $3,106.24

Board Travel $18,433.60 $20,153.42 $18,127.00 $24,217.33 $24,416.29

Board Dinner $3,033.40 $4,551.40 $4,527.48 (33 ppl) $6,509.40 (34 ppl) $6,101.80 (31 ppl) $6,749.50 (31 ppl) (food, liquor, admin fee & gratuity higher) 34

Board Guest Hotel Room

$1,302.84

1302.84 Funded by PAR Funded by PAR $2,500 funded by PAR $2,500 funded by PAR $2,500 funded by PAR Satz Award - $2,500 Funded by overage NOLA Satz honorarium, DC Satz honorarium, PAR per meeting – INS pays overage $297.15 plaque, travel = plaque, travel = 1927.61 1,983.34

INTERNATIONAL CONFERENCE COMPARISON Income

Prague 2018 Account Jerusalem Sydney 2015 London 2016 Cape Town 2014 2017 INS Guarant

CT Meeting 1,948.95 9,408.20 Special Dinner Income

Advertising 465.84

Exhibitors Fees (booths & 2,096.27 683.51 badges) 6,100.00 7,987.50

1,767.69 11,072.00 4,333.00 1,617.34 (Birch/Pearson (includes Birch Sponsor $3,333 4,925.00 Lecture sponsorship Sponsorship & APA SLC (from INS) of $3,333 ) awards $1,000)

77,639.75 Government Funding

CE Fees 2,022.00 13,518.40 Incl in reg? 5,483.24

Registration Fees 100,258.00 228,846.15 109,782.61 168,576.26

59.64 Miscellaneous Income 300.00

Total Income: $108,680.00 $0 $263,432.64 $194,317.47 $1,617.34 $190,843.91

Expenses

Cape Town Prague 2018 Account Jerusalem Sydney 2015 London 2016 2014 2017 INS Guarant

C.E. Honoraria & Travel 4,436.11 5,736.91 690.22 3,450.00 2,146.87

Birch Lecturer Hon & Travel 2,200.00 3,324.07 5,409.80 1617.34

Symposiast Speaker 5,000.00 Honorarium 15,808.47

24,576.61 4,214.25 10,234.94 (includes all Invited Speaker Hon & Travel 9,154.57 7,828.05 CE, Symposium & invited speakers)

SLC Workshop & Travel & 2,906.50 2,020.08 939.56 650.00 Coffee 1,524.57

A/V Expense 10,800.00 28,861.50 7,895.89 30,137.57

Internet/WI-FI 250.12

Advertising & Marketing 1,048.00 3,270.59 57.00

Award Plaques (Prgrm Chair, Dist, Early, Mid) 174.00 426.00

Design, Graphics & Logo 645.00 1,668.50 2,749.87

5,046.59 15,031.05 Entertainment & Reception (50th Anniversary)

Freight/shipping/handling/post 627.79 13.88 2,477.18 pose 55.45

29,035.28 4,180.00 12,436.81 Catering 37,820.00 33,301.84 (includes (Reception) entertainment)

1,184.62 Catering-CE Breakfast & 3,795.66 Coffee 2,723.00

Exhibitor, Sponsor, Decorator 690.33

Hotel Miscellaneous 18,256.68

Conference Labor & 16,820.07 22,044.24 Travel/Management Co. 11,266.00 62,487.60

Meeting Room Rental 1,650.00 80,789.02 89,187.95 49,732.24

Phones & Fax .22 5.76 101.75

Photographer & Supplies 260.00

Printing – flyers & posters 1,240.00 2,193.90 4,600.16 1,118.02 1,219.60

Poster Board Rental 2,556.00 2,130.00

Program Books 2,110.00 4,106.64 3,009.89

Program Chair Stipend & 2,209.79 4,325.31 Travel 4,893.00 4,450.27 4,552.52

Program Committee 1,014.73

2,934.08 630.00 668.25 Promotional Giveaways 3,700.00 805.14 (bags/pens) (conf bags)

Web On-line Submission 8,886.00 681.60 1,758.54 9,061.89

Meeting Supplies 32.62

1,036.97 650.91 Miscellaneous 32.50 (Pavla DC hotel)

Student Panelists 1,000.00 3,469.82 954.48

Student Symposium 3,112.42

Cermack, Butters, Rennick, 1,500.00 Sydney Paid 1,597.50 1,000.00 Korkman

1,007.45 1,000.00 Student Research Awards 500.00 1,683.00 1052.00

Floral Arrangements 400.00

Bank & CC Charges 2,252.5 384.00 2,779.67 34.40 3,753.50

Website 1,500.00 4,490.45

Local Student Travel Fund 4,624.25

Legal Fees 1,000.00

Hotel & Mgmt Co gifts 36.81

Registration- 10,880.03 certifs/badges/lanyards

Reviewer Submission Travel Exp 563.63

Total Expenses: $121,245.15 $11,409.23 $286,647.04 $204,311.56 $26,895.59 $181,949.31

($9,994.09) (25,278.25) $8,894.60 (less 3,499.75 ($23,214.40) “profit” x 2 for PsySSA & SACNA) PROFIT: (12,565.15) ($11,409.23) (18k due to unsold hotel room block & 8k due to VAT on mgr co fee) ($16,993.59) Adj. profit

Associated Meeting Costs

SLC Social 400.00 464.48 501.95 335 511.62

Board & Staff Travel 36,748.80 39,469.17 41,709.85 43,163 41,879.47

Board Dinner 3,166.98 3,443.56 2,899.74 3341 4,856.40

Satz Award - $2,500 Funded by 2,455 1,635.39 PAR per meeting – INS pays 3,079.56 1,049.91 1,966.59 overage

Dist, Life, Mid, Early Awards 1,500.00 3,000.00 1,399.69 1,500 4,011.83

CONFERENCES Income v. Expenses (Does not include Board Travel) 12/31/18

Boston Auckland Montreal Oslo Hawaii Amsterdam 2011 2011 2012 2012 2013 2013 INCOME $347,330.00 $ 0.00 $308,573.00 $33,691.04 $264,298.80 $219,832.97 EXPENSES $286,971.99 $14,920.40 $245,451.74 $8,903.66 $249,800.33 $195,464.28 Profit (Loss) $60,358.01 ($14,920.40) $63,121.26 $24,787.38 $14,498.47 $24,368.69

Seattle Jerusalem Denver Sydney Boston London 2014 2014 2015 2015 2016 2016 INCOME $380,655.00 $108,680.00 $400,202.50 $ 0.00 $445,965.31 $263,373.00 EXPENSES $283,078.56 $121,245.15 $320,964.77 $11,409.23 $298,248.05 $286,647.04

Profit (Loss) $97,576.44 (12,565.15) $79,237.73 ($11,409.23) $147,717.26 ($23,214.40) (18k due to unsold hotel attendee room block)

New Orleans Cape Town Washington, DC Prague 2017 2017 2018 2018

INCOME $ 467,792.40 $194,317.47 $427,388.32 $192,461.25

EXPENSES $ 393,861.02 $211,311.56 $341,768.74 $208,844.94 Profit (Loss) $ 73,931.38 ($16,994.09) $85,619.58 ($16,383.65)

AWARDS ACCOUNT Federated Money Market Restricted Account As of December 31, 2018

Account 2011 2012 2013 2014 2015 2016 2017 Income Expens Income Expense Income Expens Incom Expense Income Expense Incom Expense Income Expense Benton --- $ 500.00 ------$2,018.2 --- $1,357.44 --- $1,469.61 Cermak --- $500.00 --- $1,000.0 --- $500.00 --- $1,000.00 --- $1,000.0 --- $1,032.50 50 $1,004.65 Matthe ws ------$3 ,706.2 ------1168 $4,030.00 Nelson --- $500.00 --- $1 ,000.0 --- $500.00 --- $1,000.00 --- $500.00 --- $1,032.50 --- $1,004.65 Re nnick --- $500.00 --- $1 ,000.0 --- $500.00 --- $1,000.00 --- $500.00 --- $1,032.50 --- $1,004.65 Genera l $2,220 --- $2,556 $3,005 $822 $1,285 $2501 2501

Accoun t 2018 Income Expense Benton --- $1,871.94 Cermak --- $1,000.00 Matthe ws $1,126 --- Nelson --- $1,000.00 Rennick --- $1,000.00 Genera l $1,178

FEDERATED AWARDS ACCOUNT Award Accounts: As of 12/31/18 Benton $7,333.73 Cermak 0.00 Matthews Scholarship 0.00 Butters $ 1,341.35 Rennick 0.00 Total Restricted Balance $8,675.08 (Total of Awards Listed Above):

** Federated Money Market Account was closed on 5/8/17 and the only restricted funds left to track are the Benton and Butter Award until that money runs out.

Board Travel Expense Comparison 2003 – 2018 YTD

Year Total Spent 2003(Honolulu/Berlin) $54,959.24 2004 (Baltimore/Brisbane) $45,690.77 2005 (St. Louis/Dublin) $51,841.62 2006 (Boston/Zurich) $50,147.89 2007 (Portland/Bilboa) $50,312.64 2008 (Hawaii/Buenos Aires) $62,433.88 2009 (Atlanta/Helsinki) $48,915.94 2010 (Acapulco/Krakow) $50,071.79 2011 (Boston/Auckland) $37,404.83 2012 (Montreal/Oslo) $55,518.96 2013 (Hawaii/Amsterdam) $59,655.16 (21,256.00/38,399.16) 2014 (Seattle/Jerusalem) $62,936.08 (26,187.28/36,748.80) 2015 (Denver/Sydney) $59,622.59 (20,153.42/39,469.17) 2016 (Boston/London) $56,057.64 (18,127.00/37,930.64) 2017 (New Orleans/Cape Town) $ 69,380.36 (24,217.33/45,163.03) 2018 (Washington DC/Prague) $63,739.18 (24,416.29/39,322.89)

INS Annual Income and Expense

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017 2018

Income

100 ·Dues and 452,072.17 417,528.66 406,441.51 388,144.72 305,515.00 346,639.00 454,835.00 401,635.00 427,476.00 Print JINS 200 ·Awards & Funds 11,611.64 7,172.42 7,050.00 8,334.00 7,304.00

250 Educational Sponsorship 10,000 Incl in meeting income

300 · Mailing 8,930.00 11,744.00 14,379.12 18,679.00 10,780.00 14,030.00 17,630.00 12,230.00 15,855.00 Lists Rental, PIP, Info

350 · JINS 64.30 108,145.77 1,030.00 141,964.62 120,990.74 75,401.54 75,949.00 112,211.80 65,583.98

375 - Student 1,200.00 1,966.00 2,060.00 -781.00 420.00 1,345.00 1,142.00 1,046.00 Activities Fund

403- Toronto 2002 Income -410.00

415- Stockhom 2004 Income -290.00

416- Acapulco 73,307.35 25.00 2010 Income 417- Krakow 38,802.02 Poland 2010 Income

418 - Boston 218,935.00 128,500.00 2011 Income

419- Montreal 156,828.00 151,745.00 2012 Income

420- Hawaii 142,964.00 121,334.80 750.00 2013 Income

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017 2018

420- Amsterdam 2013 Income 219,832.97

422- Seattle 189,451.00 191,179.00 25.00 2014 Income

423- Jerusalem 2014 Income 110,005.00 -4,300.00 -324.00

424- Denver 2015 Income 208,220.00 191,982.50 425- Sydney 2015 Income

426- Boston 2016 Income 211,605.00 234,755.31 120.00

427 - London 2016 Income 259,294.50

428- New Orleans 2017 income 69,725.00 197,320.00

429- Cape Town 2017 income 3,333.00 5,499.75

430- Washington DC 2018 income 221,830.00 202,453.32

431-Prague 2018 Income 190,933.36

432-New York City 2019 Income 368,204.00

500 · Interest 8,253.64 4,497.13 3,363.44 6,719.59 5,340.77 3,288.58 15,324.82 90,977.69 (34,132.57) and Investment Income 600 · 6,552.79 5,518.38 5,019.69 4,291.15 2,493.17 229.19 210.43 900.72 119.64 Miscellaneous Income

Total Income 806,917.27 833,961.94 726,908.76 872,644.88 1,185,262.29 846,493.23 1,345,795.06 1,050,034.21 1,250,342. 48

Expense

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 1000 · 52,172.31 39,793.29 58,145.71 62,135.11 82,396.42 138,338.66 137,090.81 95,966.60 Administration 114,811.26 Expenses 1005- Student 500 831.53 617.45 -1,948.68 511.62 Activities Fund (SINS) 1010- Archivist 7.01 13.65

1015 2,884.33 Education Committee 1020 371.84 Science Committee 1050 22,541.71 24,864.06 26,509.41 24,377.40 19,480.38 16,842.21 15,540.46 14,895.53 15,023.84 Treasurer's Office Expenses 1100 · 143,044.65 154,467.86 156,849.04 181,811.13 249,047.21 273,212.92 313,312.52 342,290.70 430,743.7 Executive 3 Secretary Expenses 1200 · JINS 82,578.77 144,552.89 117,656.38 122,691.16 157,551.45 191,204.49 183,354.22 135,723.7 Expenses 119,794.70 7

1300 4,985.00 5,035.00 4,850.00 6,060.00 4,550.00 4,185.00 4,185.00 4,485.00 3,590.00 ·Continuing Ed Committee Expense 1400 ·Inti 5,115.14 4,674.71 4,088.17 3,571.17 3,300.55 4,187.41 5,941.00 2,931.40 4,945.91 Liaison Comm(ILC) Expenses 1401 - INS/ESN 9,672.32 6,753.86 Conference Travel

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017 2018 1500 4,000.00 4,000.00 4,165.83 4,000.00 251.96 503.70 ·Publications Committee Expenses (now included in Acct 1000 Administration) 1706- Baltimore 2004 Meeting Expenses 1,751.56

1709- Dublin 2005 Meeting Expenses 215.80

1710- Boston Hawaii 2006 Meeting Expenses 500.00 1716 - Atlanta 1,500.00 2009 Meeting Expenses 1717 - Helsinki -16,317.51 2009 Meeting Expenses 1718 ·Acapulco 135,653.13 2010 Meeting Expenses 1719 - Krakow 44,557.35 -89.00 2010 Meeting Expenses 1720- Boston 28,514.55 261,322.29 500.00 2011 Meeting Expenses 1721- Auckland 10,371.75 NZ 2011 Meeting Expenses 1722 - Montreal 31,438.90 214,391.66 1,320.62 182.53 2012 Meeting Expenses 1723 -Oslo 6,430.66 -33,666.04 149.00 2012 Meeting Expenses

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017 2018

1724- Hawaii 23,310.41 223,852.67 2,845.58 2013 Meeting Expenses 1725 - 3,499.00 200,027.53 -7,828.13 Amsterdam 2013 Meeting Expenses 1726- Seattle 13,592.06 271,308.50 -251.20 2014 Meeting Expenses 1727- 112,242.40 Jerusalem 2014 Meeting Expenses 1728- Denver 40,963.47 278,123.68 2015 Meeting Expenses 1729- Sydney 5.76 10,367.95 1,500.00 2015 Meeting Expenses 1730- Boston 1,001.53 59,386.56 248,178.74 2016 Meeting Expenses 1731- London 12,741.55 26.46 283,103.82 -7,593.73 2016 Meeting Expenses 1732- New 1.62 13,822.02 381,116.46 25.00 Orleans 2017 Meeting Expenses 1733 - Cape 305.00 35,980.45 (11,835.93) Town 2017 Meeting Exp 1734 - DC 2018 Meeting Exp 22.31 15,079.32 326,667.11

1735 — Prague 2018 1,047.38 213,856.77

1736 — New York City 2019 162.40 12,561.77

Fiscal Year 2010 2011 2012 2013 2014 2015 2016 2017 2018

1739 - Vienna 2020 Meeting Exp 21,564.59 1800 – Awards 10,411.04 8,172.77 9,448.97 8,927.22 8,433.44

1850- Credit 27,789.61 35,447.10 26,737.02 23,766.39 31,315.99 21,068.88 26,274.69 24,496.60 34,411.73 Card Processing Fees 1870- UBS 2,387.58 12,326.69 11,002.59 Management Fees 999 - Pending 666.59 -999.99 -287.91 142.51

Total Expense 534,634.71 716,467.85 647,471.83 843,842.62 994,346.87 917,350.67 1,274,129.86 1,156,302.54 $1,285,530 .33

NET INCOME 272,282.56 117,494.09 79,436.93 28,802.26 190,915.42 70,857.44 71,665.20 (106,268.33) (35,187.8 5)

INS Misc. Stats * 2017 updates to this chart are not available at this time due to website migration

Revenue Sources 2011 2012 2013 2014 2015 2016 2018 Awards Fund $2,229 $2,541 $2,180 $842 $1,550 $2,050 $1,031 # people making donations 57 65 51 28 32 43 30 % Paid July 1 - Dec 31 97% 84% 85% 86% 86% 68% 83% Student Activities Fund $1,310 $1,486 $1,105 $659 $430 $1,345 $1,211 # people making donations 31 46 28 28 20 35 29 % Paid July 1 - Dec 31 100% 79% 83% 89% 66% 61% 83% Mathews Fund $1,211 # people making donations 35 % Paid July 1 - Dec 31 80% JINS Tests* $665 $1,085 $1,225 $1,480 $1,125 $2,535 $3,181 # tests or test bundles taken 60 89 107 133 97 53 82 *See more detail below Job Postings $6,950 $5,700 $9,800 $7,200 $13,800 $15,000 $11,100 # jobs posted 50 40 63 48 87 87 60 Mailing/Email List Rental $2,630 $2,855 $5,694 $2,250 $1,750 $2,630 $1,050 # list rentals 6 7 13 6 5 5 2

JINS Tests 2011* 2012* 2013* 2014* 2015* 2016* 2018* JINS test revenues $665 $1,085 $1,225 $1,480 $1,125 $2,535 $3,181 Total # tests/bundles taken 60 89 107 133 97 53 81 Total # of CE Credits Taken 60 90 122.5 150.5 114.5 295.5 285 Total # of CE Credits Taken-Mem 266.50 Total # of CE Credits Taken-NMem 18.50 # of 1.0 Tests taken by members 47 49 67 97 66 10 2 # of 1.0 Tests taken by non-members 13 38 9 11 8 14 2 # of 1.5 Tests taken by members 1 25 14 15 n/a n/a # of 1.5 Tests taken by non-members 1 6 6 2 n/a n/a # of 2.0 Tests taken by members n/a 9 # of 2.0 Tests taken by non-members n/a 4 # of 2.5 Tests taken by members 5 5 3 24 # of 2.5 Tests taken by non-members 1 n/a 1 # of 3.0 Tests taken by members n/a 12 # of 3.0 Tests taken by non-members n/a 2 # of 3.5 Tests taken by non-members n/a 7 # of 3.5 Tests taken by non-members n/a 0 # of 5.0 Tests taken by members 8 12 50

# of 5.0 Tests taken by non-members 6 0

# of 11.0 Tests taken by members 12 6 # of 11.0 Tests taken by non-members 0 0

*Notes: in 2011 charged $10 for 1.0 member CE and $15 for 1.0 non-member CE in 2012 & 2013 & 2015 charged $10 for either 1 or 1.5 member CE and $15 for either 1 or 1.5 non-member CE in 2014 charged $20 for 2.5 member CE in 2015 charged $20 for 2.5 member CE and $30 for 2.5 non-member CE in 2016 1.5 no longer offered, $25/$37.5 for 2.5 CE, $50/$75 for 5.0 CE, $110/$165 for 11.0 CE

Executive Director’s Report: 2019 New York City

2019 Elections Results Email invitations to vote were sent to 2518 members who were eligible to vote (full members who had paid their 2018 dues as of September 28th). Of these, 394 voted for President (15.6% compared to 19.1% last year). The following individuals were elected to the INS BOG beginning in February 2019: INS President Elect: Skye McDonald (AUS) Members at Large: Juan Carlos Arango (ESP) Sarah MacPherson (UK) Robin Green (CAN)

Prague Conference Statistics: The Prague conference attracted 555 attendees from 45 countries. The top 5 countries by attendance were: United States (95), Australia (49), Netherlands (45), Czech Republic (38, and United Kingdom (34). A total of 523 abstracts were received, of which 504 were accepted. There were 20 paper sessions, 18 symposia, and 6 poster sessions, with 5 Plenary Addresses and 4 CE workshops. The locally organized “mini” tours were a great success. See Addendum for additional details on the Prague meeting.

Membership Statistics: As of December 31, 2018, INS had dues-paying members in 58 countries. Membership based on a rolling average of individuals who have paid dues at least once over a 4-year period (2015-2018) is 4546, compared to 4775 from the previous 4-year period (a 4.8% decrease). The actual number of members who paid their 2018 dues as of December 31st is 3268, compared to 3237 in 2017, an increase of 1.3%. Of the 2018 dues- paying members, about 78% were full members or emeritus (down 2% from last year) and 22% were Associate members. In 2018 there were 441 new members compared to 374 in 2017, a 17.9% increase. As of December 31, 2018, 1661 members have paid their 2019 dues (50.9% of last year’s 2018 total membership)..

Members Regular Emeritus Associate Total Year

2013 2868 144 346 3358

2014 2866 134 426 3426

2015 2329 100 410 2839

2016 2446 111 580 3137

2017 2455 126 656 3237

2018 2438 118 712 3268

Percent of Membership by Country

Future Meetings and Site Selection:

2019 New York, USA, February 20-23, Marriott Marquis. Chair, Mike Kirkwood Rio de Janeiro, Brazil (in collaboration with SBNp), July 4-7; Co-Chairs Leandro Malloy Dinitz and Neander Abreu

2020 Denver, USA, February 2-5, Hyatt Regency Denver Convention Center Vienna, Austria, July 1-4, 2020, Austria Center Vienna (in collaboration with GNPO and BÖP); Chair, Sandra Lettner

2021 San Diego, USA, February 3-6, Town & Country Hotel Melbourne, Australia (in collaboration with ASSBI and CCN)

2022 New Orleans, USA, February 2-5, Marriott New Orleans TBA

2023 Washington DC. USA, February 15-18 Marriott Washington, Wardman Park TBA

2024 New York, USA, February 14-17, Marriott Marquis (across from Times Square in the Broadway district; discounted room rate for students) TBA

Items to be Discussed at the BOG 1. Office staffing (New Hires – Davis Schoenberg, Stephanie Card, Jamie Wilson) 2. Executive Director Search and Transition Plan (to be presented at BOG) 3. INS Table of Organization – See Operations Report

INS Operations Committee Chair: Marc Norman Office: Gordon Chelune, Chantal Marks Conflict of Interest: Peter Arnett, Chair

Progress:

1. The website, which had development challenges, is now in maintenance mode and running smoothly. 2. The updated Table of Organization is below. Some changes may occur under new Executive Director leadership and the organizational changes. The 6 main committees are were voted to be standing committees. Conflict of Interest will need to be formalized within this structure. 3. Conflict of Interest forms have been completed, and the COI report and Action Agenda item are noted (report by Peter Arnett, Chair, is below).

Report From INS Conflict of Interest Committee – January, 2019

The committee includes the following members:

Peter Arnett (Chair) Penn State University Psychology Department 352 Moore Building University Park, PA 16802 814-863-1733 [email protected]

Julie Suhr Ohio University Department of Psychology 200 Porter Hall Ohio University Athens, OH 4501 740-593-1091 [email protected]

Martine van Zandvoort University of Utrecht [email protected]

Frank Hillary Penn State University Psychology Department 313 Moore Building University Park, PA 16802 814-865-5849 [email protected]

COI Committee Report – January, 2019

During the last year, the committee sent COI forms around to INS Board Members, INS Staff, the JINS editor and associate editors, as well as election candidates for the coming INS election. Signed and completed forms were received back from all INS candidates, as well as all but three individuals in the other groups. The chair reviewed all forms and passed along anywhere potential conflicts were identified to rest of the COI committee. After review, no significant conflicts of interest were identified by the committee.

The committee will continue to send out and review COI forms as new members are considered for election in INS, new members join the JINS editorial board, and new staff are hired at the INS office. All members of the committee have agreed to serve on the committee for at least another year, if needed. No budget is needed of the committee to perform its core tasks.

EDUCATION COMMITTEE – ASSENT AGENDA Derin Cobia, Ph.D., Chair

I. Committee Membership:

Member Role Derin Cobia Chair J. Scott Cobb Education Committee member Margaret O’Connor Education Committee member David Tate Education Committee member Melissa Lamar Chair - Continuing Education John Evans Chair - International Liaison Committee

II. Education Committee Strategies

A. Strategy 2A: Re-engineer the INS website as an overarching framework to distribute information and educational material regarding neuropsychological science. Cobia Current progress: • Dr. Cobia has been working with the INS office on how to implement educational content on the new website, particularly how it is presented and accessed by members. The new INS website continues to progress in the deployment of various features, including education. A current "Education" tab is available to visitors, but is limited to CE information. Once decisions regarding specific content are developed by the Committee, separate subpages and portals for this information will be deployed. • A preliminary review of other society/association and science-based websites has been conducted. The is a wide variety of content, format and availability including blogs, CE opportunities, clinical tools, meeting slides/notes/recordings, and social media endeavors. Each of these appear designed to accomplish the various mission of each group. Future plans and action items to accomplish during 2019: • Determining the type and kind of educational materials to be promoted and distributed on the website. o Action: The Education Committee will develop a proposal in place on the educational content to be distributed via the website. • Feasibility of implementing the above proposal. o Action: Dr. Cobia will work with the INS office to assess the time and resource commitment needed to implement various types of educational content. The current development schedule is still limited in its ability to focus on 2nd/3rd tier efforts.

B. Strategy 2B: Develop and promote a digital educational strategy for neuropsychological science and disseminate the information across multiple platforms and social media. Tate Current progress, no new updates, current items being addressed: • Video training with patient content (highest level of legal scrutiny requiring legal consultation to establish the national and international obligation of INS to protect this type of data) • Video training without patient content (variable legal scrutiny based on content and whether or not you would like these to support CE needs of members.) • Training/Educational/Scientific Content (least amount of scrutiny unless these can be offered to fill CE credits) 59

• White paper/JINS manuscript results discussions • Live social media interviews with experts

C. Strategy 2C: Develop new and innovative educational tools and modalities for all member constituencies. O’Connor Current progress: Video Archive Project • The Video Archive Project was initiated in the fall of 2016 at which time Drs. DeLuca, Haaland and O’Connor developed a standard format for interviews. Past presidents of INS were contacted and asked to identify prospective interviewers (mentees, colleagues, family members). • Editing services are provided through BizVision (http://www.bizvision.com/page/about) • To date, 26 film interviews have been completed on the following individuals: o Marcel Kisnbourne o Muriel Lezak o Barbara Wilson o Keith O. Yeates o Donald Stuss o Steven Rao o Linas Bieliauskas o Steve Mattis o Robert Heaton o Igor Grant o Harvey Levin o Martha Denckla o Erin Bigler o Jack Fletcher o Jennie Ponsford o Gerald Goldstein o Ken Heilman o Ann Watts o Marilyn Albert o Rus Bauer o Jason Brandt o Leslie Gonzalez-Rothi o Kathleen Haaland o Michael Kopelman o Sandy Weintraub o Brenda Milner

• Several are available on the INS website, planning to make all 26 available to members o Possible to obtain a frequency count of how often they are viewed? • Dr. Chelune advised some videos be made available to the general neuropsychology community as a means of generating non-member traffic • Recommended new venture – a historical film of INS as a follow-up to Byron Rourke’s “History of INS: The early years.” o Could include informal conversations about salient events, conversations, and changes in the discipline from senior members (e.g., Ken Adams, Bob Bornstein, Sandy Weintraub, Bob Heaton, etc.) that would be of interest to membership Future plans and actions: • Broaden the list interviewees (need BOG approval?) • Solicit INS members for names of prospective interviewees

D. Strategy 2D: Collaborate in global forums that will, for example, benchmark guidelines for the core competencies that underpin education and training in neuropsychology. Cobb Current progress: • Key performance indicators for this strategic aim include: o 1) Enhancements to the INS website related to international education and training in neuropsychology o 2) Identifying global core competencies for neuropsychology by 2019 • Dr. Cobb is in the process of writing a summary of the international training information he has gathered • Still experiencing some challenges soliciting timely responses from subcommittee members on training/education/licensing/certification standards for neuropsychology in the international setting in which they work or collaborate

E. Strategy 2E: Develop special educational programs for early career members. Cobia & Suchy Current progress: • Under the direction of INS president Keith O. Yeates, discussed a collaborative approach with the Membership Committee on providing education opportunities for early career members • Developed a preliminary outline of responsibilities between the committees and general actions

III. Continuing Education Committee Report From: Melissa Lamar, PhD Director of Continuing Education

1. NYC 2019 CE Program The CE program for the Annual Meeting in New York, NY, February 20-23, will offer 22 CE courses, including 6 full workshops (3 hours), 6 short workshops (1.5 hours), 7 plenary CE sessions from the scientific program, and new this year 3 invited symposia for CE credit. Therefore, INS meeting attendees can each earn a total of 20.5 hours of CE credit at the meeting. The CE offerings will be as follows: Wednesday, February 20,2019

The Use of Neuroimaging and Computational Approaches to Inform Interventions for CE1 Faith Gunning, Ph.D. Mood Disorders Cognitive Control Dysfunction and Rehabilitation: Major Theories and Component CE2 Michael Larson, Ph.D. Process Dysfunction in Traumatic Brain Injury and Psychopathology If Only I had a Crystal Ball: The Role of Functional Neuroimaging in Predicting Future CE3 Amanda Wood, Ph.D. Cognitive Function in Children with Epilepsy Contextually Valid Executive Assessment (ConVExA): A New Approach to Addressing CE4 Yana Suchy, Ph.D. Ecological Validity in Assessment of Executive Functions Mapping cognition along the continuum of Alzheimer's Disease: towards novel CE5 Micheal A. Para, MD, PhD assessments, affordable biomarkers, and technology-driven interventions Social communication: Awkward to assess and treat, critical for successful long-term CE6 Lyn Turkstra, Ph.D. outcome. P-A Keith Owen Yeates, Ph.D. Concussion outcomes in children: Facts, fictions, and the future Thursday, February 21, 2019 CE7 Monica Rivera Mindt, Ph.D. Cognitive Recovery: The Power of Treatment in the Opioid Crisis Autism Spectrum Disorders Across The Adult Lifespan. What do we know and what do CE8 Rebecca A. Charlton, Ph.D. we need to know? Neurotechnology for Neuropsychology in Egypt, Nepal and Canada: Perspectives, IS1 Judy Illes, CM, Ph.D. Intersections and Opportunities Advances in neurotechnology for neurocognition: Balancing on the tightrope of P-B Judy Illes, CM, Ph.D. discovery, treatment, and translation Generation of new hippocampal neurons in the adult brain: Implications for mental P-C Sandrine Thuret, Ph.D. health Friday, February 22, 2019 The Wellbeing of Caregivers of People with Dementia Considered from a CE9 Robin G. Morris, Ph.D. Neuropsychological Perspective CE10 Melinda Powers Air Pollution and the Adult Brain: Impact on Cognition, Dementia, and Mood IS2 Robin Peterson, Ph.D., ABPP Cross Cultural perspectives on reading abilities IS3 Deborah Koltai, Ph.D. Global neuroscience: Impact of culture, resources, and education P-D Timothy Hohman, Ph.D. Individual pathways of resilience to Alzheimer's Disease: Embracing Complexity P-E Rebecca Saxe, Ph.D. The brain that thinks about the mind P-F Paul Bloom, Ph.D. Just babies: The origins of good and evil

Saturday, February 23, 2019 Disrupting Academic Communication: Creating vivid, engaging access to- and CE11 Karen Postal, Ph.D. excitement about -our work as neuropsychologists Neuropsychology of Children Exposed to Heavy Metals: Assessment and Intervention CE12 Neander Abreu to Improve Executive Functions. P-G Adrian Owen, Ph.D. Into the gray zone: Assessing residual cognitive function in disorders of consciousness

2. Evaluations of the 2018 Prague CE Program A total of 14 people completed evaluations for the 3, 3-hour CE Workshops. Ratings were uniformly high.

3. APA Program Approval The application for annual approval for INS as an APA Continuing Education Sponsor was submitted Summer 2018; we have continued approval until 2019. We will be submitting our 5-year application Summer 2019.

4. CE for JINS articles The CE committee continues to work with Dr. Rao and Ms. Charlene Belsoe at JINS to offer CE opportunities. Since the last BOG meeting in Prague, the INS/JINS CE website is functional. An additional 3 bundles of articles from the 2018 JINS Special Issue (Vol 9) on The Neuropsychology of Neurodevelopmental Disorders are pending inclusion on the INS website. CE articles currently available with updated test taker data as of August 2018 are below:

Title Author JINS year, vol, pp Online test takers as of August 2018 (# at February 2018 BOG report)

Bridging the Gap Between Leighton & 2014; 20 27(15) Neurocognitive Processing Theory and Weinborn Performance Validity Assessment among the Cognitively Impaired: A Review and Methodological Approach

Special Issue: Physical Activity and Various 2015; 21 19(15) Brain Plasticity.

Special Issue: Human Brain Connectivity Various 2016; 22 21 (17) in the Modern Era

Special Issue: Preclinical Prediction I Various 2016; 22:10 5 (3)

Special Issue: Preclinical Prediction II Various 2016; 22:10 6(1)

Special Issue: Preclinical Prediction III Various 2016; 22:10 7(2)

Special Issue: Motor Cognition I Various 2017: 23:2 1 (1)

Special Issue: Motor Cognition II Various 2017: 23:2 0 (0)

Four Critical Reviews 23:3 Various 2017: 23:3 11 (3)

Special Issue: INS 50th Anniversary I Various 2017: 23:4 4(0)

Special Issue: INS 50th Anniversary II Various 2017: 23:4 6(0)

Special Issue: INS 50th Anniversary III Various 2017: 23:4 1(0)

Special Issue: INS 50th Anniversary IV Various 2017: 23:4 8 (0)

5. INS CE Chair Manual The manual is available for review for those interested. If you or someone you know wants to be included in the review process, please let me know.

6. Reconsidering Meeting Schedule We have discussed eliminating the 7:20 CE workshops or changing their start time to 8am and providing only 1.0 CE credit. In reviewing the data from DC, the 7:20am workshops had higher attendance Tuesday thru Saturdays than the Wednesday sessions. We discussed including questions at registration about changes, but decided to speak with the BOG before proceeding.

Respectfully Submitted, Melissa Lamar, PhD

IV. International Liaison Committee Report From: John Evans Chair

1. Charles Matthews Fund Events • Two funded programs occurred in 2018 (see Membership Committee section for more details) • The next application deadline is May 1, 2019

Membership Committee Assent Report

From: Yana Suchy, Membership Committee Chair To: Keith Yeates, INS President Re: Membership Committee Progress Report Date: June 5, 2018

The Membership Committee is a new standing committee that resulted from a reorganization in the INS committee structure. Currently, the Membership Committee consists of three subcommittees: • International Liaison Committee (Evans) • Student Liaison Committee (Tessier & Smits) • Recruitment and Retention Committee (formerly Membership Task Force) (Suchy)

INS International Liaison Committee Activities June 2018—January 2019 Chair: Jon Evans

2. Charles Matthews Fund Events This year we had two applications for Matthews funds by the May 1st deadline. Both applications related to workshops to be run in Argentina. The application that was approved was lead by Dr Letitia Vivas, from the Basic and Applied Psychology and Technology Institute (IPSIBAT), National University of Mar del Plata, Argentina. The program will run from 7-11th March 2019, and involve a workshop that is going to be held at the National University of Mar del Plata, which will also be transmitted by teleconference to Buenos Aires, and in addition, two lectures, one in Mar del Plata and the other in Córdoba. The program faculty will include: Dr Bernice Marcopulos, Dr Leticia Vivas, Dr Laura Manoiloff. Dr Macarena Martínez-Cuitiño and Dr Ana Comesaña. Topics included are: General issues in neuropsychological assessment; psychometric considerations; cultural and linguistic adaptation; neuropsychological assessment in dementia; neuropsychological assessment in TBI; neuropsychological assessment in neuropsychiatric disorders. It is anticipated that there will be an audience of 60 people (40 in person and 20 by teleconference) for the workshop and 50 for each of the additional lectures. Funding approved was $4692.

The next deadline for applications for Matthews Funds is May 1st 2019. Information will be circulated via the INS newsletter and is available on the INS website (https://www.the-ins.org/about-ins/ins- committees/international-liaison-committee-ilc/). We have had an informal request to hold a workshop from colleagues in Lithuania and have provided details of the Mathews Fund application process. In addition we anticipate an application from colleagues in Thailand.

3. ILC symposium at the INS New York Meeting. Under the auspices of the ILC, we submitted a symposium proposal, lead by Dr Alberto Fernández, which has been accepted for presentation at the INS meeting in New York, in February 2019. The symposium title is: Prospects in the Development of Neuropsychology: Perspectives From Five

Different Continents. Speakers will include, Dr Alberto Fernández (South America), Dr Sharon Truter (Africa), Dr Skye Macdonald (Australasia), Dr Aparna Dutt (Asia), and Dr Jon Evans (Europe).

As this symposium was not a formally invited symposium there was no funding from the meeting available to support the cost of attending the meeting. One of our speakers, Dr Dutt, is from India, a lower-middle income country and would have been unable to attend without some form of financial support. We therefore proposed that some of the underspent funds from the annual allocation of Matthews Funds be spent on supporting air fare/accommodation for Dr Dutt. There is an annual allocation of $7500 to Matthews Fund activities, and in the last year we allocated $4692. It was proposed that we allocate up to $1300 for Dr Dutt’s expenses. This was discussed with the INS Officers and agreed.

4. Proposal to upload papers with test norms to the INS/ILC website pages. People in many countries of the world do not have easy access to information on tests including normative data, or other information on validity/reliability of tests. The ILC would like to propose that we use a part of the ILC pages on the INS website to upload papers/norms for tests that have been developed/adapted for use in low/middle income countries. Only papers/norms for which there would be no issues of copyright would be included. For papers/data for which copyright issues exist, we would provide reference information relating to the source where the paper/data could be found.

5. Research Editing and Consulting Program (managed by Dr. Mary Beth Spitznagel)

The Research and Editing Consulting Program (RECP) consists of members of the neuropsychology community, including INS, NAN, and SCN (Division 40) who volunteer to work with international colleagues who wish to publish their research in English language journals. Anyone interested in participating in this program as a consultant or seeking editing assistance, please contact Dr. Mary Beth Spitznagel at [email protected].

During 2018, the following authors were assisted by RECP consultants:

Author Country Consultant Request Received Renato Sobral Monteiro Junior Brazil Shelly Peery 02/21/2018 Marcia Dourado Brazil Kim Chapman 03/06/2018 Andrei Tuderoche France Ashley Smith-Watts 03/26/2018 Bianca Torres Brazil Lauren Rog 04/02/2018 Nina Dalkner Austria Kimi Carson 04/03/2018 Anne Norup Denmark Janessa Carvalho 05/22/2018 Tatiana Almeida Brazil Lindsay Miller 07/09/2018 Alice Baptista Brazil Rishi Bhalla 07/15/2018 Wolf, Evelyn Netherlands Rachel Fazio 08/20/2018 Hóngyi Zhào China Rachel Galioto 11/29/2018

In 2018, the RECP consulted on 10 manuscripts. The decrease in manuscripts compared to 2017 (20 manuscripts) in part reflects fewer requests, but is largely due to a decision to require that at least one author be written by a neuropsychologist or a neuropsychologist in training, and that the manuscript be neuropsychological in nature and/or being submitted to a neuropsychology journal. This allows the volunteer consultants of the RECP to better focus on our mission of assisting international members of the neuropsychology community. 65

6. Book and Journal Depository (Managed by Dr William Seidel, ) In the past six months, we have sent Dr. Valentine Ucheagwu of Chukwuemeka Odumegwu Ojukwu University, Department of Psychology (Nigeria) 6 boxes of books and journals. These desired materials will provide enduring benefits to undergraduates, postgraduate students, and faculty for both educational and research purposes. We continue to accept donations of relevant books (< 8 years of age, unless “classic” determined on individual basis). For more information contact Dr Seidel ([email protected])

INS Student Liaison Committee Report Activities 2018 Anouk Smits and Jillian Tessier: SLC Co-Chairs

The Student Liaison Committee (SLC) has been working to ensure compliance with its role as described in the by-laws amendment approved February 2015. The following report includes proposed topics for review/discussion by the Board of Governors, a list of committee goals, and a summary of completed and ongoing activities for 2018-2020. The SLC appreciates the advice and assistance offered by INS Staff, as well as Gordon Chelune, Jennifer Vasterling, Alberto Fernandez, and Mieke Verfaellie.

2018-2019 SLC Goals 1. Formalize committee operations and finalize operations manual 2. Organize student events for the upcoming Mid-Year and Annual Meetings 3. Initiate planning for 2019-2020 meetings in coordination with programs committees 4. Recruit international student representatives to aid with international outreach 5. Create and promote student-specific content

New initiatives since February 2018

• Coordinate with INS Office to update SLC page on INS website and develop a survey to evaluate students’ interests for 2019 NYC workshop and panel discussion topics • Contributions to INS Newsletter • Develop second SLC panel for the NYC meeting, “The Future of Neuropsychology: Diversity, Technology, and Staying Relevant” • Partnering with new neuropsychology podcast, “Navigating Neuropsychology” • Secure registration waivers for SLC members

Summary of Activities for 2018 2018 Mid Year Meeting, Prague, Czech Republic:

• SLC Workshop: “Imaging techniques in neuropsychology” with Dr. Josef Vymazal • SLC Symposium: “New Approaches to Neurorehabilitation” with Drs. John DeLuca, Stephanie Clarke, and Flavia Mattioli • Student Awards: 5 trainee-authored Student Research Awards were selected to go to the top student abstracts submitted to the conference. Awardees will receive $200 each (funded by INS) and were presented their awards during the awards ceremony. • Student Social: Hosted on Wednesday, July 18, 2018 at Arrosto Ristorante for students from all over the world had the chance to meet and network.

2018 Annual Meeting, Washington, DC

• SLC Workshop: “The role of neuropsychology in an integrated healthcare setting” with Dr. Neil Pliskin • SLC Symposium: “Technology and new approaches in cognitive rehabilitation” with Drs. Jon Evans, Bruce Luber, Matthew Kurtz, and Sarah Shizuko Morimoto • Student Awards: 5 trainee-authored Student Research Awards were selected to go to the top student abstracts submitted to the conference. Awardees will receive $200 each (funded by INS) and were presented their awards during the awards ceremony. • Student Social: Hosted on Thursday, February 15, 2018 at Tryst. There was a large turnout and over $2000 in raffle prizes (testing kits and materials were generously donated).

International Student Outreach • The SLC committee members Nella Korhonen and Kalliopi Megari form the international outreach team. Approximately 22 local representatives belong to a local representative database. • The work on creating interest groups for local representatives in order to promote higher communication and information flow has begun. The SLC would like local representatives to be responsible for posting research articles and leading discussions on topics of interest. In addition, the message board could function as a forum for topic-specific as well as student/training questions, to be maintained by Local Representatives. Discussions can be held on facebook or in SLC Google Group. This may be combined with INS SIGs if possible. • In collaboration with the local representatives, the international outreach team has formed a detailed excel document with information about neuropsychology programs in different regions of the world. This document is managed by students and provided as a resource for those interested in graduate work in neuropsychology around the world. This database could be posted on the INS website if appropriate.

Communications & Outreach • The SLC committee member Mary Godfrey, with assistance from Member-at-Large Corey Bolton, manage SLC communications and outreach. • Targeted content is posted on the SLC Facebook page (facebook.com/studentins), to facilitate web-based communication among students around the world. Posts highlighting research articles, links to media coverage of topics relevant to neuropsychology, student research, and 67

INS-SLC notifications related to mid-year and annual meetings are posted. SLC Facebook page following has increased from 753 to 856 “likes” from May 2018 to January 2019. The page also has 875 followers (375 are listed as North American, 447 are listed as outside of North America, 53 are unlisted). • The SLC was contacted by neuropsychologists to assist in advertising podcast “Navigating Neuropsychology” • The SLC created a second panel for the New York Annual Meeting on the future of neuropsychology, to enable professional development and frank discussion with professionals.

Membership (Recruitment and Retention) Committee Summary of activities Chair: Yana Suchy

The state of the membership: What do we know and what do we still need to learn

The Recruitment and Retention Committee is a new standing committee that emerged from the Membership Task Force originally appointed in February 2016. Prior to the inception of the Membership Task Force (through 2015), there had been a steady decline in membership numbers for several years. At the beginning of 2016, Membership Task Force together with the INS office launched an aggressive campaign to regain recently lost members (detailed in prior Membership Task Force reports).

Although the declining trend has since been reversed, it was recognized during the February 2018 meeting that a standing committee is needed to continue to monitor membership and to continue to work on methods for recruiting new and retaining existing INS members.

Although general directions for initiatives to retain old and recruit new members have been outlined (in prior reports), it has become clear that any new efforts should be “empirically based,” that is, that more information is needed to determine where most effort should be focused. The following graphs illustrate this need for a more targeted approach.

Specifically, the graph above shows that the membership is increasingly comprised of Associate Members (i.e., the percentage of the total membership that is comprised of Associate Members is growing).

Similarly, the graph below shows that although member numbers on the whole have continued to increase following the sharp decline in 2015, this increase is primarily due to an increase in Associate Members (i.e., students and post-doctoral fellows).

In contrast, the number of Full Members has stagnated or perhaps even slightly declined since the initial

2015 rebound. It is not clear whether this reflects a failure of Associate Members to convert to Full Members, or whether it is due to the fact that Full Members leave the Society at the same rate as Associate Members convert to Full Members. The small survey conducted by the Membership Task Force in 2016 suggests that, at that time, the principal issue was that Associate Members were not being retained when it was time for them to become Full Members. In response to that, membership categories and dues have been adjusted, but this adjustment has not been fully implemented, due to the need for a change in membership structure in the bylaws.

In addition to the need for more survey data regarding the stagnation or declines in Full Members, it would be important to also gain a more nuanced understanding of other member characteristics (gender, racial and ethnic background, professional background, years in the profession, etc.). Thus, in addition to member surveys, it would be ideal if certain demographic and professional data were routinely collected and updated from all members during the yearly payment of member dues.

One piece of information that is available is the members’ country of residence, as well as information about whether the country is designated as high income, middle income, or low income. A tiered due structure was implemented in 2016, but the data on the impact of this change, while promising, are difficult to interpret due to the small number of INS members who reside in middle or low income countries. The table below illustrates this:

High Upper Lower Income Middle Middle Low 2014 3360 48 10 0 2015 2777 46 8 0 2016 3076 45 15 1 2017 3183 45 13 1 2018 3197 52 18 1

New Initiative Proposed by President Yeates: Early Career Committee

A. At the request of President Yeates, the Chairs of the Membership Committee (Suchy) and the Education Committee (Cobia) met to discuss how to implement initiatives that would increase the membership and involvement of early career professionals. Both Chairs viewed the growing complexity of the INS committees and the lack of clarity about appropriate channels for communication and/or division of labor as a barrier. Consequently, a proposal was drafted that includes not only a specific organizing structure of the new committee, but also proposes clear channels of communication as well as clear plan for division of labor among the two committees. The current proposal is as follows:

1. The new committee would be named “Early Career and Professional Development” (ECPD) and will be comprised primarily of early career members, but will also include at leat one member at the student level, one member at the mid-career level, and one member at the senior level. 2. The ECPD will be chaired by an INS member who is (a) in early career (up to 10 years post completion of professional education at the time of appointment), and (b) member of BOG.

3. The ECPD committee will fall under the umbrella of the Membership Reporting Committee (along with ILC, SLC, and Recruitment and Retention Committee). 4. The ECPD committee will consult with ILC and SLC in generating ideas for facilitating members’ professional development. 5. The ECPD chair will discuss professional development activities that will involve educational activities (e.g., workshops, pairing of members with mentors, etc.) with the Chair of the Education Committee, who will provide information about feasibility. Additionally, the ECPD chair will consult with the Chair of the Membership Committee, to coordinate with other membership initiatives. If feasible, the Education Committee will implement the initiative. The Membership Committee will be responsible for (a) advertising the initiative and (b) collecting outcome data.

The figure below illustrates the points 3-5 above.

B. To further facilitate the involvement of early-career individuals (up to 10 years post attainment of highest professional degree), it is proposed that each year one of the three member-at- large positions be dedicated for individuals in early career. Elections for this Early-Career Member at Large category would be conducted separately from the “regular” MAL elections, so that early career candidates would not be directly competing with more senior candidates (i.e., at least two early career individuals would run in any given cycle).

This proposal will be presented to the BOG for discussion and vote during the NYC 2019 meeting.

Science Committee and Subcommittee Assent Report

From: Holly Miskey, Science Committee Chair; Michael Kirkwood, Program Committee Chair; Roy Kessels, Awards Committee Chair Re: Science Committee, Program Committee, Awards Committee Date: January 14, 2019

Committee Members: Science Committee (10 members including chair and SIG liaison), Program Committee (1 chair, 87 members), Awards Committee (4 members including chair)

Committee Activities Since Last BOG Meeting: Science Committee- focused on supporting development of SIGs and finalizing travel grants, accepting new SIG applications (no deadline) 1. Michael Kopelman exited the committee and Ruchika Prakash from Ohio State University joined. 2. No new SIG applications since last meeting; working on new ideas to increase awareness 3. Creating a SIG Facebook page with permission from INS to advertise SIGs and post “developing SIGs” (members with an interest in starting a SIG who are recruiting additional members); Lena Dobson is constructing it and has been in contact with INS central office 4. Wrote 2 articles for separate Neuroblast publications to draw attention to SIGs; interviews with SIG chairs (Epilepsy, Cultural Neuropsychology); planning on another interview with the oncology SIG 5. Oncology SIG had a small representation in Prague and attempted to attract more international membership. We have rooms reserved in NYC for SIG meetings 6. SIG applications may be submitted at any time to [email protected] 7. Finalized the application for travel grants; confirmed with Roy Kessels that the award is different from presently existing awards; need to coordinate with submission portal techs for Rio to launch the application process for Rio Program Committee- successful planning of the INS meeting in NYC, “Embracing the Biopsychosocial Melting Pot” 1. Received 1425 abstract submissions (most ever for INS). Poster apps reviewed by 2 reviewers, paper apps by 3, and symposia by 4 reviewers. a. Accepted 132 papers, 84 symposia, 1096 posters; 77 rejected (5%), 16 withdrawn 2. The final program will include a. 7 plenaries (1 Presidential, 1 Birch, 1 Kaplan, 4 additional talks) b. 3 invited symposia, 1 invited debate, 1 invited panel c. 16 non-invited symposia d. 23 paper sessions e. 10 poster sessions f. 3 student-sponsored events (1 workshop, 2 panels) g. CE through 12 workshops; all plenary talks and invited symposia receive credit 3. 1821 individuals have registered for the conference (as of 10 January 2019), 1874 CE workshops registered 4. New for 2019 NYC: program book/app will include color-coding of scientific sessions; INS mtg will be followed by the Hispanic Neuropsychological Society’s half-day meeting on Saturday 5. Awards: Jordan Stiver (Laird S Cermak Award); Kayela Robertson (Nelson Butters Award); Danielle Shaked (Phillip M Rennick Award); Kelsey Thomas, Lauren Irwin, Lauren Oberlin, Madeleine Werhane, Elizabeth Wallace (5 Student-Liaison Committee Awards) Awards Committee- added a member, continuing to solicit nominations 1. Welcomed a new member and increased global representation to include North America, Europe, and Australia. Dr. Anna Rita Egbert trained in Poland and is positioned at the University of British Columbia.

2. Received 2 early career award nominations, 3 mid-career nominations, and 2 mentoring nominations; all but 1 were from the US. 3. Award recipients: a. Satz award: Dr. Jane Bernstein (Harvard Medical School) b. Benton mid-career award: Dr. Adam Brickman (Columbia University) c. Early-career award: Dr. Ekaterina Dobryakova (Rutgers NJ Medical School) d. Lifetime achievement – Service award: Dr. Gordon Chelune (University of Utah) 4. All remaining nominations are kept under consideration for future meetings. 5. Currently soliciting nominations for the 2019 Rio and 2020 Denver meetings. Rio deadline is 31 March. A formal Call for Nominations for both meetings will be sent to membership. 6. The new, one page PDF checklist of awards and criteria was reportedly helpful. See attached PDF 7. The chair kindly requests BOG members actively solicit nominations during the NYC meeting, especially from those outside North America. a. Suggestions/ queries can be forwarded to Roy Kessels ([email protected]) or the INS office.

Report of the INS Publications and Communications Committee January 2019 1. Committee Membership The current committee membership is as follows: Member Role Jennifer Manly Chair Rosemary Fama INS Newsletter Editor Omar Alhassoon INS Newsletter co-editor Dawn Bowers Monitoring Student Facebook Page David Loring Student Listserve Administrator H. Gerry Taylor Publications Jon Evans International Communications Robert Roth Publications & Communications Cady Block Social Media Jennifer Peraza Early career member Caleb M. Pearson Early career member Jillian Tessier Student member

2. INS Newsletter Update Rosemary Fama, editor, is stepping down after 3 years as editor. Cady Block was selected as the new editor in December 2018. Dr. Block has reached out to Dr. Fama to learn more about current newsletter procedures, and will discuss other potential options for the newsletter with Dr. Manly in the near future. The INS Newsletter team generated two additional issues of the INS Newsletter since the last report: August 2018 and January 2019. The latest issue was sent January 18; metrics for this newsletter will be shared in the June/July report. Available metrics from the newsletters are in Table 1, and top links clicked for each issue are listed in Table 2. Table 1. Metrics for INS Newsletters

Statistic Open Desktop Mobile Click Sent Bounces Successful Did Not Rate Rate Delivery Open

Sept 2016 40% 61.10% 38.90% 24.30% 4271 204 4067 2441 (60%)

Dec 2016 46% 51.00% 49.00% 17.00% 4445 235 4210 2275 (54%)

March 2017 45.70% 67.00% 33.00% 15.30% 3993 269 3724 2094 (54%)

Aug 2017 45.10% 72% 28% 20.80% 4090 159 3931 2159 (52%)

Nov 2017 43.30% 64% 36% 25.40% 4197 189 4008 2261 (56%)

March 2018 42% 69% 31% 19% 4547 204 4343 2535 (58%)

Aug 2018 49.10% 68% 32% 16.90% 3158 91 3067 1558 (49.3%)

Table 2. Top Three links clicked in INS Newsletters

Date Uniqu Link in Newsletter e Clicks

Muriel Lezak Video on YouTube (no longer available) 114 Sept http://www.the-ins.org/voting 103 2016

http://www.the-ins.org/dues 92

http://www.the-ins.org/includes/ckfinder/userfiles/files/Newsletter-2016Dec- 125 CaseStudySeries.pdf Dec http://www.the-ins.org/includes/ckfinder/userfiles/files/Newsletter-2016Dec-Willmott- 2016 68 article.pdf

http://www.the-ins.org/2017-Annual 57

http://www.the-ins.org/includes/ckfinder/userfiles/files/newsletter-2017mar-grima-case- 57 Marc study.pdf h http://www.photosnack.com/INSTwitter/ins2017.html 51 2017 https://www.ncbi.nlm.nih.gov/pubmed/27760874 47

http://www.the-ins.org/job-postings 72

Aug http://www.the-ins.org/includes/ckfinder/user 48 2017 files/files/newsletter-17aug-Kim-Moyamoya-16.pdf

http://www.the-ins.org/2018-annual 47

Nov https://www.the-ins.org/wp-content/uploads/2017/11/rf_2018-INS-Election- 155 2017 Results.pdf

https://www.the-ins.org/meetings/future-ins-meetings/ins-washington-dc-2018/ 96

https://www.the-ins.org/wp- 75 content/uploads/2017/11/FINAL_CASE_NEWSLETTER5_Nov2017.pdf

Mar https://www.the-ins.org/files/newsletter/april_2018/Anne-LiseObituary.pdf 87 2018 https://www.the- ins.org/files/newsletter/april_2018/Revised_Clean_DelBene_Case_INS_March2018.doc 84 x

https://www.the-ins.org/job-postings/ 82

Aug https://www.tandfonline.com/doi/full/10.1080/ 2018 80 13854046.2018.1472297

https://www.the-ins.org/files/newsletter/summ 70 er_2018/Lk_Case_Summer_2018.pdf

https://www.the-ins.org/files/newsletter/summ 34 er_2018/Lk_Mahone_writtensummary.pdf

Goals for July 2019 1. Identify international Newsletter co-editors 2. Discuss transitioning service to a digital flipbook maker. Dr. Block is currently researching the service Flowpaper, which has a one-time fee of $95. This would allow us to create realistic, colorful magazine-style newsletter (e-zine). This service auto-optimizes to different mobile devices. You can embed links, files, and photos that visitors can click on readily (with integration to Google Analytics). If interested, the INS staff could look into how to integrate with Facebook widget so members can comment on editions posted on the INS website. 3. Increase integration between newsletter and JINS. a. Visual abstracts, pulled from upcoming JINS articles, that can then be readily shared across social media. b. Explore podcast of JINS articles as newsletter feature c. Evaluate Altmetrics of JINS articles shared in Newsletter to determine effect on views/shares/citations 4. Add member highlights 5. Develop incentives for members to contribute to the newsletter 6. Increase interactivity of the newsletter: a. Social media integration & text blasts b. Moderated response sections that allow members to comment and authors to continue the conversation with members, on new and old issues 77

c. Analytics to monitor interactivity d. Search engine optimization 7. Explore sponsor ads as newsletter income

3. 2018 Social Media Report

Proposal to create a Social Media Team Dr. Cady Block is the current Social Media Editor, and she has proposed a restructuring of social media efforts. The specific proposal was to combine the newsletter and social media editor roles into a new social media team, with Twitter management to be assigned to an international member. Hopefully this will create greater interface between these two important INS outlets, and for editors to help one another shoulder the work involved in these efforts. It is anticipated that this will result in improved international coverage on Twitter, and at the July meeting each year.

INS Twitter Account In July 2017, @INSneuro went live on Twitter. Since then, we have accrued a total of 1135 followers as of 1/10/19. This is an 80% increase from our total followers in June 2018 (N=628).

Table 3. Monthly Twitter Metrics Month New Follows Impressions Page Visits Link Clicks Retweets Likes Aug 2017 56 1,802 315 44 0 18 Sept 2017 60 5,300 341 58 9 29 Oct 2017 47 7,800 315 64 23 46 Nov 2017 50 13,300 382 85 20 60 Dec 2017 51 8,600 275 65 34 46 Jan 2018 48 8,763 160 92 22 33 Feb 2018 107 20,300 973 77 42 108 Mar 2018 89 16,500 472 194 49 92 Apr 2018 43 12,500 380 176 48 72 May 2018 70 35,400 405 194 49 92 June 2018 91 17,500 498 129 53 104 July 2018 94 35,400 739 89 50 170 Aug 2018 66 6,662 342 23 3 15 Sep 2018 66 16,700 473 157 47 129 Oct 2018 50 16,100 549 17 33 120 Nov 2018 55 11,800 266 41 15 42 Dec 2018 43 13,600 285 21 31 81 Month Avg 63.88 14,589.82 421.76 89.76 31.06 73.94

Gender: Most followers are women (60% versus 40% men).

Nationality: Most followers come from the USA (47%) with next largest groups being the United Kingdom (12%), Australia (7%), Spain (5%), Canada (4%), and other European (i.e. Ireland and Netherlands 2% each) and Latin American (Brazil and Mexico 2% each) countries.

Goals for July 2019

1. Twitter Goals a. An international member will take over direct Twitter management. Cady Block has reached out to the committee chair to begin discussion on the identification and recruitment process. Once recruited, she will then ensure that this person understands all procedures and assist in planning regular meetings for the social media team. b. The Selfie Station was a big hit at last year’s meeting! It is being repeated again. Dr. Block has been working with INS staff to plan for the necessary equipment and space. She is also working to collect booth volunteers, who similar to last year will man the station in 2-hour shifts to ensure that photos are taken and posted online. Dr. Block is working with INS staff on advertisements (to be given out at registration) and small raffle prize. Selfie station signage and advertisements are made by Dr. Block using the PosterMyWall subscription purchased this past year. 2. Goals for interaction with INS Website a. Dr. Block has requested and received a general social media email from the INS staff. This will be used for anyone to share information with the INS social media team (rather than the gmail used to set up the original Twitter account). Individuals can then readily contact us for requests to post information and resources on the INS social media. This is being added to the main website as a photolink. b. Twitter widgets are going to be added to the INS main website homepage. This will allow visitors to easily follow @INSneuro with just a click of the button, as well as interact with @INSneuro right from the main website. Dr. Block is working with INS staff on this project.

4. INS Facebook Pages

SLC Facebook page The SLC Facebook page https://www.facebook.com/studentins/ was established in February 2012. Dawn Bowers serves as the Committee’s monitor of the SLC Facebook page. The content is entirely SLC-driven. The Facebook page has about 864 likes and 884 followers (both stats increased since July 2018). There were 2 postings during the Prague meeting and 25 postings since June 10, 2018. Goals for July 2019 1. The Social Media Editor is in contact with SLC representatives to highlight student research using both the Twitter account and the Facebook page. 2. Dr. Manly continues to seek specific targets/milestones/timelines from SLC for the INS Student Facebook Page, how these targets will be met, and how progress toward these targets will be reported and assessed.

SIG Facebook pages I was contacted by Lena Dobson to ask whether Facebook pages for SIGs were permitted. Dr. Dobson’s reasons for establishing Facebook pages for SIGs are to: 1) bring doctors from around the world together based on area of expertise, encourage open communication and research collaboration, and to establish relationships that can only occur through regular interaction, etc. Dr. Dobson proposed rules and regulations (set by the Science Task Force) that each member is expected to adhere to. If anyone violates these rules, the material/comment/post will be deleted and a warning given to the individual. Continued violation will lead to termination of membership. No confidential information will be allowed to be shared on this forum. Privacy settings will be enforced so that only members can view materials or post comments.

I asked Dr. Dobson to propose specific but modest, achievable, and modifiable milestones and timelines for the SIG Facebook pages to give the board a sense of whether SIG Facebook pages were successful at meeting their engagement, visibility and collaboration goals. I provided the following example that could inform her proposal: https://www.sciencemag.org/news/2018/08/scientists-do-you-want-succeed-twitter-here-s-how-many- followers-you-need

Dr. Dobson proposed:

Number of friends/followers after 1 year: 4000 Number of posts after 1 year: 1 per day Number of engagements after 6 months: 10/post

Dr. Dobson also proposed that the Science Committee would look at what posts and articles generate more traffic to learn what visitors care about or have an interest in. Once these pages are established, the board can decide whether board updates on this progress should be reported via the Science or the P&C reports.

5. JINS

Cambridge Partners Summit Dr. Manly attended the first Cambridge University Press Partners Summit in Cambridge, UK on November 1, 2018. The Summit was an interactive workshop involving CUP staff, society partners, editors, and external industry experts. Many of CUP’s society journals were represented. JINS is one of CUP’s longest-term society partners. The primary focus of the Summit was to communicate and collaborate about the transition to Open Access publishing. Under pending guidelines for Open Access, the benefit to society members for supporting society journals will not be access to the contents (that will be free), so CUP and other journal publishers must transition to another business model. During the meeting, the CUP staff introduced the Read and Publish model. The following link provides a good description of how Read and Publish works: https://chembib.files.wordpress.com/2018/02/rsc-read-and-publish-flyer-2.pdf . Other sessions during the summit focused on how societies can leverage the social media and marketing expertise that CUP provides to increase impact. Workshops also provided Dr. Manly an opportunity to network with other society journal editors and staff who are implementing innovative ways to engage their members; a number of ideas yielded from these sessions are reflected in the recommendations of the JINS performance review.

JINS Performance Review In February 2018, the board approved Motion 12: To create a formal process for the INS Publications and Communications Committee to conduct a review of JINS and the JINS editor every 5 years. The first JINS Performance Review was designed by a core committee: Jennifer Manly, Jessica Bradley, Kathy Haaland, and Igor Grant. Data made available to the committee include the February 2019 Publisher’s Report and the following data compiled by CUP and the JINS office:

(1) Impact Factor (2000 – 2018) & comparison with competing journals (2) World of Science citations and Altmetrics per article (2015 – 2018) (3) Citation overview per issue (2015 – 2018) (4) Number of submissions (2004 – 2018) (5) Rejection rates (2004 – 2018) (6) Decision times (2005 – 2018) (7) Geographic distribution of submissions and accepted manuscripts (2018) (8) Content, citations, and Altmetrics of special issues (9) Representativeness of current editorial board membership (10) Status of journal as a member benefit (11) Analysis of CE for JINS articles

Recommendations were generated within the following domains: 1. Alignment of the journal with the overall mission and strategic priorities of INS 2. Recommendations for increasing the impact of the journal on the field 3. JINS as a benefit to INS members 4. Preparing JINS for the Open Science publishing landscape 5. Plan for regular review of JINS and JINS editorship

A draft report will be submitted to the board and to International External Reviewers for comments and feedback. A revised report that takes into account external reviewer comments will be sent to the board prior to the INS 2019 meeting in NYC. Respectfully Submitted, Jennifer J. Manly, Ph.D.

JINS EIC Report January 21, 2019 To: INS Governing Board From: Stephen M. Rao, PhD, Editor-in-Chief, JINS Subject: Annual report of JINS

This report summarizes the activities of JINS from 12/1/2017-11/30/2018, the fifth and final year of my first term as Editor-in-Chief. I am very pleased that the Board has granted me a second five year term beginning starting in January of 2019. The following summarizes the highlights of the previous year and plans for the upcoming year.

JINS Editorial Office The EIC and the Editorial Assistant communicate with the Editorial Team (Associate Editors), Cambridge University Press, INS Office, Chair of the Publications Committee and Chair of the Continuing Education on a regular basis. These communications occur during videoconference calls scheduled on a quarterly basis or as needed.

Special Issues As a means of increasing the visibility of the journal and to broaden the content range of submissions, the editorial board typically publishes two major special issues per year. These special issues involve “hot” topics of critical scientific importance and are composed of invited reviews and empirical papers in combination with unsolicited papers received in response to publicized calls for papers. Approximately 25-35% of papers are invited. All manuscripts, including invited papers, undergo rigorous peer review. “The Neuropsychology of Neurodevelopmental Disorders” (Co-Organizers: Mark Mahone, Seth Warschausky, and Andrew Zabel) was published in the October, 2018 issue. “Resilience and Wellness after Pediatric Acquired Brain Injury” (Co-Organizers: Miriam Beauchamp and Keith Yeates) will be published in the April, 2019 issue. “Rehabilitation” (Co-Organizers: Jennie Ponsford, Jacoba Spikman, and Angelle Sander) will be published in the fall of 2019.

Composition of CE Board There are 76 members of the Editorial Board. Nineteen members (29%) are from outside North America. We have representation from six continents. Two of the Associate Editors are from outside North America (Julie Stout, Guy Vingerhoets).

Recruitment of Associate Editor With the untimely passing of Larry Seidman in November, 2017, we recruited Bob Bilder to serve as an Associate Editor for JINS beginning in February, 2018.

Student Review Mentoring Program During the past year, 61 student reviewers participated in the mentoring program (a 15% increase from 2017). Their names, along with those of their mentors, were published in the January, 2019 issue.

CE Credit The JINS editorial office has been working closely with Melissa Lamar to identify articles that are appropriate for CE credits. The special issue, The Neuropsychology of Neurodevelopmental Disorders, was recently offered for CE credits.

Manuscripts Submitted The number of manuscript submissions was 317 in 2018, a 6% increase from 2017.

Rejection Rate The rejection rate is 62.6%, 49% rejected after external review and 51% rejected without external review. The 2017 rejection rate was 58.5%.

Review Time The number of weeks to receive a first editorial decision is 4 weeks.

Publication Time to Print and to Electronic Publication The number of months from acceptance to online publication is 2 months. The number of months from acceptance to print publication has been between 4 to 5 months.

Promotion The JINS editorial office is holding regular conference calls with the Cambridge marketing staff to increase the visibility of the journal. This is done through email campaigns, press releases, and greater web presence via apps and social media. A more complete analysis is provided in the summary provided by CUP.

Ad Hoc and Principal Reviewers, Guest Editors 82

During 2018, 442 persons served as Ad Hoc peer reviewers for JINS. An additional 30 served as Principal Reviewers (Ad Hoc reviewers who have conducted numerous, high quality reviews during the previous year). Five additional persons served as Guest Editors. The list of guest editors, Ad Hoc and Principal Reviewers were published in the January, 2019 issue.

Impact Factor The JINS impact factor for 2017 was 2.777, a 27% increase from 2.181 in 2016. The 2017 JINS 5- year Impact Factor was 3.467. A more complete analysis is provided in the summary provided by CUP. This analysis suggests that the increase in IF over the past year may be due in part to the increased number of citations in response to two special issues: Physical Activity and Connectome.

2019 Editorial In an editorial to be published in the April, 2019 issue, I will outline various changes to the journal pertaining to the promotion of open science practices, extending professional credits for reviewers, and including a new format for highlighting the significance of our scientific discoveries to a lay audience.

In closing, it has been an honor for me to serve the INS as the Editor-in-Chief of its flagship scientific journal. We continue to look forward to bringing forth innovative and impactful scientific discoveries that span the entire breadth of neuropsychology.

Respectfully submitted,

Steve Rao

INS Special Project: Feasibility of Offering Childcare Services at INS Conferences Jennifer Vasterling A. Needs Survey

On January 7, 2019, a needs survey was sent via email to all INS members. The survey assessed needs and potential utilization of child care services at different price points for both of the annual meetings. The survey, additionally publicized by the SLC on their Facebook page, and within the INS January Newsletter, will close on February 7, 2019.

B. Parents Group page

An INS Childcare Collaboration Group was set up as a shared Google page to help facilitate member-initiated collaborative child care and child-oriented activities at the 2019 New York meeting. The Google page was publicized similarly to the Needs Survey.