TOWN OF COLLINGWOOD
COUNCIL AGENDA
February 22, 2016
"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."
A meeting of Council will be held Monday February 22, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
ORDER OF BUSINESS
1. CALL OF COUNCIL TO ORDER
2. ADOPTION OF AGENDA . THAT the content of the Council Agenda for February 22, 2016 be adopted as presented.
3. DECLARATIONS OF PECUNIARY INTEREST
4. a) ADOPTION OF MINUTES, for the regular meeting of Council held February 8, 2016. (p.5) (errors & omissions) b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
5. COMMUNITY ANNOUNCEMENTS . Collingwood Heritage Committee presentation, Lindsay Cook, Committee Chair
6. DEPUTATION . Anti-Bullying Day February 24th, Trevor Henson
7. PUBLIC MEETING 7.1 Proposed Zoning By-law Amendment (Eden Oak McNabb) The proposed Zoning By-law Amendment pertains to a portion of a draft approved plan of subdivision (Eden Oak McNabb) located South of Lockhart Road, east of Hurontario Street, North of the Hamilton Drain and West of the Collingwood Rail Trail, and is legally described as Part of the North Half of Lot 40, Concession 8, Former Township of Nottawasaga, (now Town of Collingwood), County of Simcoe. The portion of the lands proposed to be rezoned includes lots 192 to 274 and Blocks S and T on the draft approved plan of subdivision.
THE PURPOSE AND EFFECT of the proposed Zoning By-law Amendment is to rezone a portion of the subject property from Residential Third Density Exception Forty-Five (R3-45) zone to a Residential Third Density Exception (R3-XX) zone in order to add townhouse dwelling units as a permitted use and reduce the associated minimum lot frontage required to 7.0 metres. The Zoning By-law Amendment also proposes that several blocks, shown on the draft approved plan of subdivision as buffers for the adjacent Hamilton Drain, be rezoned from Residential Third Density Exception Forty-Five (R3-45) zone to Environmental Protection (EP). *Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.
February 22, 2016 Council Agenda - Page 1 of 4 1 of 95
These lands are also subject to a request for redline revisions to the associated draft approved plan of subdivision (pursuant to section 51 of the Planning Act) which proposes reconfiguration of 83 single detached lots into 24 development blocks for 119 townhouse dwelling units (File No. D1204116).
8. CONSENT AGENDA General Consent Items A.1 The Corporation of the Township of Adjala-Tosorontio re: Adjala-Tosorontio Community Based Strategic Plan (p.12) A.2 Ministry of Agriculture, Food and Rural Affairs re: 2016 Premier’s Award for Agri-Food Innovation Excellence program. Deadline for application is April 15, 2016 (p.14) A.3 Simcoe Muskoka District Health Unit re: Recent changes to Infection Prevention and Control Practices Complaint Protocol, 2015 (p.16) A.4 Town of Aurora motion re: Ontario Municipal Board Jurisdiction (p.17) A.5 National Defence, Office of the Commander, Canadian Forces Base Borden re: Borden Legacy Project (p.19) A.6 Ontario Small Urban Municipalities (OSUM) re: 2016 OSUM Conference & Trade Show and Executive Committee Nominations. Deadline for nominations: March 31, 2016 (p.21) A.7 Great Lakes and St. Lawrence Cities Initiative re: Mayors call on Premiers, Governors to Defend Integrity of Great Lakes and Compact (motion prepared to support) (p.23)
9. REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
10. STANDING COMMITTEE REPORTS 10. 1 COMMUNITY SERVICES STANDING COMMITTEE – FEBRUARY 11, 2016
COMMITTEE MINUTES
. THAT the minutes of the Trails Advisory Committee meeting held December 10, 2015 be hereby received and the recommendations approved and that Council direct a staff report be drafted to further investigate the trail extension and its connectivity to Barrie (p.30):
December 10, 2015 Recommendations: THAT the Trails Committee supports extending the Train Trail from Stayner to Utopia alongside the railway tracks within the existing railway right of way and request the Town of Collingwood provide permission to have the trail built along the side of the rail.
. THAT the minutes of the Trails Advisory Committee meeting held January 14, 2016 be hereby received and that Council direct staff to initiate the naming procedure to consider the following recommendation when required (p.34):
January 14, 2016 Recommendations: THAT the Trails Advisory Committee recommends that when Cranberry Trail East & Cranberry Trail West are connected, that the new street have ‘Trail’ removed from the designated street name.
. THAT the minutes of the Museum Advisory Committee meeting held December 8, 2015 and January 21, 2016 be received and the recommendations therein approved (p.37):
December 8, 2015 THAT the Museum Advisory Committee accept the Accessions List as attached hereto and that Council endorses the Committee’s recommendation to accept those items by the Museum.
*Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.
February 22, 2016 Council Agenda - Page 2 of 4 2 of 95
THAT the Museum Advisory Committee accept the Deaccessions List as attached hereto and that Council endorses the Committee’s recommendation to dispose of those items by the Museum.
. THAT the Georgian Trail Board of Management minutes of November 25, 2015 be received for information. (p.50)
STAFF REPORTS PRC2016-04-C Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond Heritage Park Award of RFP (p.67)
THAT Council receive staff report PRC2016-04 entitled “Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond” and award the tender to Leading Edge Earthworks Inc. for the tendered amount of $189,614.54 plus HST;
AND FURTHER THAT Council authorize Staff and the Mayor to sign all necessary documents to execute the contract.
PRC2016-05-C Community Arts Engagement (p.73)
THAT Council receive staff report PRC2016-05 titled “Community Arts Engagement” for information purposes.
PRC2016-06-C Delegation of Authority to Deaccession Museum Artifacts (p.76)
THAT Council delegate authority to the Director of Parks, Recreation, and Culture for deaccessioning artifacts from the Collingwood Museum.
PRC2016-07-C Georgian Triangle Tourist Association (GTTA) Tenancy Agreement (p.78)
THAT Council authorize staff to enter into an agreement with the Georgian Triangle Tourist Association whereby the Town of Collingwood provides no cost office space to the GTTA in exchange for visitor information and reception services;
AND FURTHER THAT Council authorize Staff and the Mayor to sign all necessary documents to execute the final agreement.
STANDING COMMITTEE REPORT – COMM2016-01 . THAT Council receive the Community Services Standing Committee Report COMM2016-01 from the meeting held February 11, 2016, as presented. (p.86)
11. STAFF REPORTS
12. MOTIONS
13. BY-LAWS . THAT By-law No. 2016-008, being a by-law to authorize the execution of the OCIF- application-based component, Intake Two Agreement between Her Majesty the Queen in the Right of Ontario and the Town of Collingwood, be enacted and passed this 22nd day of February, 2016.
14. NOTICE OF MOTION 15. OLD or DEFERRED BUSINESS
*Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.
February 22, 2016 Council Agenda - Page 3 of 4 3 of 95
16. OTHER BUSINESS . Report from Closed Meeting Investigator, John Maddox (p.91)
RECOMMENDING THAT Council receive the report dated February 15, 2016 from the Closed Meeting Investigator.
17. CONFIRMATORY BY-LAW . THAT By-law No. 2016-009, being a by-law to confirm the proceedings of the special meeting of Council held February 18, 2016 and the regular meeting of Council held February 22, 2016, be enacted and passed this 22nd day of February, 2016. (p.95)
18. ADJOURNMENT
*Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.
February 22, 2016 Council Agenda - Page 4 of 4 4 of 95 TOWN OF COLLINGWOOD
COUNCIL MINUTES
February 8, 2016
"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."
A meeting of Council was held Monday February 8, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
MAYOR COOPER CALLED COUNCIL TO ORDER
Members of Council Present: Mayor Sandra Cooper Deputy Mayor Brian Saunderson Councillor Tim Fryer Councillor Mike Edwards Councillor Cam Ecclestone Councillor Kathy Jeffery Councillor Deb Doherty Councillor Madigan Councillor Lloyd
Staff Present: Sara Almas, Clerk Marjory Leonard, Treasurer Nancy Farrer, Director of Planning Services Dean Collver, Director of Parks, Recreation and Culture Martin Rydlo, Director of Marketing and Business Development Jennett Mays, Communications Officer Ken Haigh, CEO Collingwood Public Library Melissa McQuaig, Manager Human Resources Gillian Fairley, Coordinator, Small Business Enterprise Centre Rose Hewitson, Purchasing Officer
ADOPTION OF AGENDA No. 030-16 Moved by Deputy Mayor Saunderson Seconded by Councillor Edwards
THAT the content of the Council Agenda for February 8, 2016 be adopted as presented.
CARRIED
DECLARATIONS OF PECUNIARY INTEREST
. Councillor Fryer declared a conflict under Section 7 of the Code of Conduct in regards to the special meeting of Council held February 3, 2016 and the discussion involving the Collus PowerStream directive as he is a former employee of Collus, and noted that he should not have voted on the amendment.
. Councillor Fryer declared a conflict under Section 7 of the Code of Conduct with respect to Staff Reports P2016-02-C, P2016-03-C and By-law No. 2016-005 regarding the Regional Commercial District Plan of Subdivision located at 20 High St & 530 Third St as his sister and brother-in-law have financial interest/ownership in the subject property.
February 8, 2016 Council Minutes - Page 1 of 7 5 of 95
ADOPTION OF MINUTES No. 031-16 Moved by Councillor Fryer Seconded by Councillor Ecclestone
THAT the minutes of the regular meeting of Council held January 18, 2016 and the special meeting of Council of February 3, 2016, be approved as amended. - Councillor Lloyd had regrets for the January 18th, 2016
CARRIED
BUSINESS ARISING FROM THE PREVIOUS MINUTES Mayor Cooper clarified that the Chair of Collus PowerStream will attend a Council meeting on a date that is yet to be determined to provide an update to the budget information requested at the January 18 meeting.
As follow up to the meeting of February 3, 2016, Mayor Cooper confirmed that the per diem rate for a Collus PowerStream Director has been established at $300 per meeting since 2000.
COMMUNITY ANNOUNCEMENTS . Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
CONSENT AGENDA No. 032-16 Moved by Councillor Edwards Seconded by Councillor Doherty
THAT the General Consent Agenda, having been given due consideration by Council, be received.
General Consent Items A.1 AMO Communications – AMO Policy Update: 2016 Pre-Budget Submission A.2 Ministry of Tourism, Culture and Sport re: Game On – The Government’s Sport Plan A.3 Great Lakes and Water Policy Section re: City of Waukesha Water Proposal: Great Lakes – St. Lawrence River Sustainable Water Resources Agreement Regional Review Process A.4 Township of Port Carling Resolution re: Reinstatement of incentives for physicians to practice in rural areas of Ontario
CARRIED
A.2 Ministry of Tourism, Culture and Sport re: Game On – The Government’s Sport Plan Director of Parks, Recreation and Culture Dean Collver confirmed that based on input from host municipalities, the Province understands that potential host municipalities are averse to potential financial loss.
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS No. 033-16 Moved by Councillor Ecclestone Seconded by Councillor Doherty
THAT the following minutes be hereby received: . Collingwood Airport Services Board, December 4, 2015 . Collingwood Police Services Board, December 7, 2015 . Collingwood Public Library Board, November 26, 2015 and January 21, 2016
CARRIED
February 8, 2016 Council Minutes - Page 2 of 7 6 of 95
STANDING COMMITTEE REPORTS DEVELOPMENT & OPERATIONS STANDING COMMITTEE – JANUARY 25, 2016
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 034-16 Moved by Councillor Jeffery Seconded by Councillor Ecclestone
THAT the Collingwood Downtown BIA Board of Management minutes of January 7, 2016 and the Collingwood Heritage Committee minutes of January 6, 2016 be hereby received.
CARRIED
STAFF REPORTS
CAO2016-02-C Extending Memorandum of Understanding (MOU) with Business Development Centre (BDC) Partners
No. 035-16 Moved by Councillor Jeffery Seconded by Councillor Ecclestone
THAT Staff Report CAO2016-02-C, recommending Council direct the CAO or Clerk to sign the updated MOU, together with other BDC partners, extending it for a period of 3 years, be approved.
CARRIED
CAO2016-03-C Request to Award RFP Contract for delivery of Starter and Summer Company programs
No. 036-16 Moved by Councillor Jeffery Seconded by Councillor Lloyd
THAT Staff Report CAO2016-03-C, recommending Council approve the request to award the RFP contract to the Business Enterprise Resource Network (BERN) to deliver the Starter and Summer Company programs for the South Georgian Bay Small Business Enterprise Centre;
AND FURTHER THAT Council authorize the South Georgian Bay Small Business Enterprise Centre Coordinator and CAO or Clerk to execute the required agreement with the Business Enterprise Resource Network; be approved.
CARRIED
P2016-01-C Authorization By-law to execute an amending Site Plan Control Agreement; 48 Stewart Road (Storpro)
No. 037-16 Moved by Councillor Jeffery Seconded by Councillor Lloyd
THAT Staff Report P2016-01-C, recommending Council enact and pass an Authorization By-law to execute an amending Site Plan Control Agreement for a self-storage development located at 48 Stewart Road, Collingwood, be received.
CARRIED
February 8, 2016 Council Minutes - Page 3 of 7 7 of 95
No. 038-16 Moved by Councillor Jeffery Seconded by Councillor Ecclestone
THAT By-law No. 2016-004, being a by-law to authorize the execution of a Site Plan Control Agreement between Storpro Limited Partnership and the Corporation of the Town of Collingwood on property municipally addressed as 48 Stewart Road, be enacted and passed this 8th day of February, 2016.
CARRIED
P2016-02-C Regional Commercial District Plan of Subdivision; 20 High St & 530 Third St
No. 039-16 Moved by Councillor Jeffery Seconded by Councillor Ecclestone
THAT Staff Report P2016-02-C, recommending Council grant draft approval to the “Regional Commercial District” Plan of Subdivision applicable to land known as 20 High Street & 530 Third Street, subject to the Conditions of Draft Approval attached, be approved.
CARRIED
P2016-03-C Proposed Zoning By-law Amendment; 20 High Street & 530 Third Street; Regional Commercial District Plan of Subdivision
No. 040-16 Moved by Councillor Jeffery Seconded by Councillor Lloyd
THAT Staff Report P2016-03-C, recommending Council enact and pass the amending Zoning By-law for the land known as 20 High Street & 530 Third Street, be received.
CARRIED
No. 041-16 Moved by Councillor Jeffery Seconded by Councillor Lloyd
THAT By-law No. 2016-005, being a by-law under the provision of Sections 34 and 36 under the provision of Sections 34 and 36 of the Planning Act, R.S.O. 1990, C. P.13, as amended, be enacted and passed this 8th day of February, 2016.
CARRIED
Councillor Fryer left the meeting during the above discussion and vote with respect to his previously declared conflict to the Regional Commercial District.
P2016-04-C Authorization By-law to execute a Site Plan Control Agreement; Model Homes (Kari Crescent)
No. 042-16 Moved by Councillor Jeffery Seconded by Councillor Ecclestone
THAT Staff Report P2016-04-C, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for model homes located on Kari Crescent, be received.
CARRIED
February 8, 2016 Council Minutes - Page 4 of 7 8 of 95
No. 043-16 Moved by Councillor Jeffery Seconded by Councillor Ecclestone
THAT By-law No. 2016-006, being a by-law to authorize the execution of a Site Plan Control Agreement between 2166416 Ontario Inc. and the Corporation of the Town of Collingwood for the Model Homes located on Kari Crescent, be enacted and passed this 8th day of February, 2016.
CARRIED
PW2016-01 Stewart Road Reservoir and 10th Line Watermain
No. 044-16 Moved by Councillor Jeffery Seconded by Councillor Lloyd
THAT Council receive Staff Report PW2016-01 entitled “Stewart Road Reservoir and 10th Line Watermain” and direct Staff to respond to the letter from Lucas & Associates dated December 1, 2015, in accordance with the above noted Staff Report;
AND THAT Council authorize staff to award the contract for Engineering Services for the Design and Construction Management for the Stewart Road Reservoir and 10th Line Watermain to Ainley Group for the total cost of $185,928.30 plus HST. This award is contingent on the developers acceptance of the Town’s terms and conditions and providing the necessary funds to proceed;
AND THAT if required staff be authorized an additional $15,000 in expenditure for possible cost of living and contingency allowances;
AND THAT Council authorize Staff to sign all necessary documents to execute the services contract once Developer financing has been received.
CARRIED
PRESENTATIONS
. Quarterly Update re: Economic Development Action Plan Martin Rydlo, Director Marketing & Business Development provided Council with an overview of the current status of the plan including its objective and purpose, which is to ensure that Collingwood continues to actively attract and retain private sector investment.
STANDING COMMITTEE REPORT – DEVT2016-01
No. 045-16 Moved by Councillor Jeffery Seconded by Councillor Lloyd
THAT Council receive Development and Operations Services Standing Committee Report DEVT2016-01 from its meeting held January 25, 2016, as presented.
CARRIED
February 8, 2016 Council Minutes - Page 5 of 7 9 of 95 STAFF REPORTS
T2016-01-C Rail Track Lease
No. 046-16 Moved by Councillor Doherty Seconded by Councillor Edwards
THAT Council receive Staff Report T2016-01-C regarding a revenue agreement between the Town of Collingwood and Cando Rail Services Ltd;
AND THAT Council authorize staff to execute and enter into the agreement.
CARRIED
MOTIONS
No. 047-16 Moved by Councillor Madigan Seconded by Councillor Lloyd
THAT this Council proceeds in camera in order to address a matter pertaining to: personal matters about an identifiable individual, including municipal or local board employees.
Items for discussion: HR matters; complaint
CARRIED
BY-LAWS - Nil NOTICE OF MOTION - Nil OLD or DEFERRED BUSINESS - Nil
OTHER BUSINESS
. Deputy Mayor Saunderson provided a County update from Warden Marshall in which he advises that the County’s credit rating by Standard and Poor’s was affirmed at AA. The County’s Social and Community Services strategy takes a “housing-first” approach which stresses the need to create more than 2,500 additional affordable housing units by 2024. The region’s population is expected to grow by 667,000 by 2031. Collingwood is recognized as a Growth Node. An update was also provided on the completion of the Transit Feasibility and Implementation Study, additional economic development resources, and County’s contribution to the regional Syrian refugee initiatives.
Council proceeded to in-camera session as previously resolved. (6:15 p.m.)
Moved by Councillor Jeffery Seconded by Councillor Doherty
THAT Council rise from in-camera and return to public session. (7:05 p.m.)
CARRIED
February 8, 2016 Council Minutes - Page 6 of 7 10 of 95
CONFIRMATORY BY-LAW No. 048-16 Moved by Councillor Lloyd Seconded by Councillor Doherty
THAT By-law No. 2016-007, being a by-law to confirm the proceedings of the regular meeting of Council held February 8, 2016 and the special meeting of Council held February 3, 2016, be enacted and passed this 8th day of February, 2016.
CARRIED
ADJOURNMENT
Moved by Councillor Fryer
THAT the meeting of Council be hereby adjourned at 7:06 p.m.
CARRIED
______MAYOR
______CLERK
February 8, 2016 Council Minutes - Page 7 of 7 11 of 95 12 of 95 13 of 95 14 of 95 15 of 95 16 of 95 17 of 95 18 of 95 19 of 95 20 of 95 21 of 95 22 of 95 23 of 95 24 of 95 25 of 95 26 of 95 27 of 95 28 of 95 29 of 95
Town of Collingwood
TRAILS ADVISORY COMMITTEE MINUTES
December 10, 2015
COMMITTEE: RESOURCE: Murray Knowles - Chair Wendy Martin, Parks Manager Wayne Caswill George Christie Jack Marley Annette Patrick Norman Sandberg Louise Watt
A meeting of the Trails Advisory Committee was held on Thursday, December 10, 2015 in the Braniff Room, Town Hall, 97 Hurontario Street starting at 1:00 p.m.
CALL TO ORDER
Chair Knowles welcomed all in attendance, established that a quorum was present and called the meeting to order at 1:04 p.m. Chair Knowles welcomed Louise Watt, recent appointee to the Committee and invited everyone to introduce themselves.
ADOPTION OF THE AGENDA
Moved by Committee Member Christie Seconded by Committee Member Caswill
THAT the December 10, 2015 Trails Committee Agenda be adopted as presented.
CARRIED
CONFIRMATION OF THE ADOPTION OF THE MINUTES
The Chair confirmed that the October 8, 2015 Trails Committee Minutes were adopted electronically and would be received by the Community Services Standing Committee at their November 26th meeting and by Council at their December 7, 2015 meeting.
DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST - Nil
DEPUTATION
. Jennifer Parker - Healthy Kids Community Challenge Jennifer Parker, project manager for the Healthy Kids Community Challenge thanked the Committee for inviting her to speak with them and to provide background on the scope of the community wide program for kids ages 12 and under. The goal of the program is to promote children’s health and wellbeing through daily physical activity and healthy eating. Ms. Parker further explained that she is looking at opportunities and partnerships for kids to use the Trails 30 of 95 Network as their link to their schools, YMCA, the outdoor pool, etc.
The Committee offered to support the Healthy Kids Community Challenge by offering to assist with wayfinding and geocaching opportunities. Manager of Parks Wendy Martin suggested that she could commission wayfinding signage that would provide time as well as distance.
. Martin Rydlo – 2016 Marketing Plans Marketing and Business Development Director Martin Rydlo explained that as part of the 2016 Marketing Plan, the Town’s social media presence is being enhanced through the launch of the Experience Collingwood Facebook Page. The site will be used to promote specific events.
During an extended discussion, Committee Member Annette Patrick suggested that the AdventureSmart Program developed by the Government of Canada, National Search and Rescue Secretariat, could be promoted as a nexus for the Healthy Kids Community Challenge, the Experience Collingwood Facebook page and the 2016 marketing plans.
The Chair, Committee members Patrick and Christie will develop a full moon snowshoe walk to take place at the George Christie Nature Trail to coincide with the January 23rd full moon. The subcommittee will report back at the January 14th meeting.
BUSINESS ARISING FROM THE MINUTES
. Collingwood Trails merchandise Manager of Parks Martin reported that the draft agreement will be reviewed by the recently hired Purchasing Officer.
. Ontario Municipal Cycling Infrastructure Program (OMPIC) Chair Knowles advised the Town has passed the first stage of the application. Phase 2 of the application has been submitted.
. Train Trail Track Removal Committee member George Christie advised that the Train Trail tracks are in the process of being removed.
. Share the Road Cycling Coalition – signage update The Chair advised that he has spoken with Clearview staff regarding signage in their municipality. The Chair is continuing to attempt making contact with Wasaga Beach staff.
. Fitness Trail Committee Member Patrick confirmed that she, Chair Knowles and Committee member Marley met with a business owner who assisted with developing a customized program for the Fitness Trail. Committee Member Patrick will request a quote for the specified fitness stations and then circulate the submitted quote for the Committee’s consideration. The Committee will determine the most suitable location of the Fitness Trail at its January meeting. Committee Member Jack Marley offered to obtain an estimate to build the fitness equipment locally.
Active Transportation Plan Chair Knowles advised that Director of Planning Nancy Farrer would provide a status update regarding the implementation of the Active Transportation Plan and propose next steps at the December 15th Development & Operations Standing Committee meeting.
. Trails website Chair Knowles advised that he will speak with the Director of PRC regarding updating the Trails website.
December 10, 2015 Trails Committee Minutes Page 2 of 4
31 of 95 RECEIVING OF REPORTS
. Budget The Manager of Parks confirmed that the Trails Budget is in good order.
. Construction / Trail Maintenance – no discussion.
. Map Delivery – remaining map status Committee Member Sandberg confirmed that he deposited $227.45 + $422.50 into the Trails Donations Account.
. Trail Captain Coordinator Trail Captain Caswill reported that a Blue Shores resident reported some issues along the Bay Loop Trail.
. Features On The Trail – no discussion
. Partnerships – No discussion
. Other – Nil
NEW BUSINESS
. Spring newsletter Committee Member Jack Marley and Manager of Parks Wendy will develop content for the spring edition of the newsletter.
. Rail Trail – Stayner to Barrie Committee Member Christie requested that the Trails Committee supports his proposal to establish a trail along the Barrie Collingwood rail line. In his detailed proposal, Mr. Christie further requested that Collingwood invite Barrie to consider establishing a trail from Utopia into Barrie and from Fort Willow to the Barrie Collingwood rail line which would complete a missing section of the Trans Canada trail.
Mr. Christie believes that the benefit of building the above identified trail connections would offer trail users the ability to plan multiday trips that would serve as a desirable tourism attraction. Similar, successful trails networks have been built and utilized in Europe.
Moved by Committee Member Christie Seconded by Committee Member Sandberg
THAT the Trails Committee supports extending the Train Trail from Stayner to Utopia alongside the railway tracks within the existing railway right of way and request the Town of Collingwood provide permission to have the trail built along the side of the rail.
CARRIED
CORRESPONDENCE - Nil
NEXT MEETING
The next Trails Committee meeting will take place on Thursday, January 14, 2016 at 1:00 p.m. in the Braniff Room, Town Hall.
December 10, 2015 Trails Committee Minutes Page 3 of 4
32 of 95 ADJOURNMENT
Moved by Committee Member Marley
THAT the Trails Committee adjourns at 3:10 p.m.
CARRIED
______Murray Knowles, Chair
MK: mg
December 10, 2015 Trails Committee Minutes Page 4 of 4
33 of 95
Town of Collingwood
TRAILS ADVISORY COMMITTEE MINUTES
January 14, 2016
COMMITTEE: RESOURCE: Murray Knowles - Chair Wendy Martin, Parks Manager – left at 3:24 p.m. Wayne Caswill Jennifer Parker – Healthy Kids – left at 3:00 p.m. George Christie Jack Marley Annette Patrick Norman Sandberg - Regrets Louise Watt
A meeting of the Trails Advisory Committee was held on Thursday, January 14, 2016 in the Braniff Room, Town Hall, 97 Hurontario Street starting at 1:00 p.m.
CALL TO ORDER
Chair Knowles welcomed all in attendance, established that a quorum was present and called the meeting to order at 1:04 p.m.
ADOPTION OF THE AGENDA
Moved by Committee Member Christie Seconded by Committee Member Marley
THAT the January 14, 2016 Trails Advisory Committee Agenda be adopted as presented.
CARRIED
CONFIRMATION OF THE ADOPTION OF THE MINUTES
The Chair confirmed that the December 10, 2015 Trails Advisory Committee Minutes were adopted electronically and would be received by the Community Services Standing Committee at their February 11, 2016 meeting and by Council at their February 22, 2016 meeting.
DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST - Nil
DEPUTATION
Martin Rydlo – 2016 Marketing Strategy Marketing and Business Development Director Martin Rydlo led a brainstorming session to develop the trails component of a combined multi aspect marketing strategy of the Town. Chair Murray Knowles will transcribe the Committee members’ inputs and circulate for further discussion and decisions at the February meeting.
34 of 95 BUSINESS ARISING FROM THE MINUTES
. Collingwood Trails merchandise Manager of Parks Wendy Martin reported that the draft agreement will be reviewed by the Purchasing Officer.
. Ontario Municipal Cycling Infrastructure Program (OMPIC) Chair Knowles confirmed that the Town’s Expression of Interest (Phase 1) was successful and as a result, has been shortlisted and an application has been submitted. A response is expected in the near future.
. Train Trail Track Removal The Manager of Parks advised that the Train Trail tracks have been removed and the trails have been completed. A small group of old railway ties and 3 short sections of track just east of Raglan Street still need to be disposed of. It was also noted that there needs to be a top dressing of finer screenings as the base is too soft right now.
. Share the Road Cycling Coalition signage – no update
. Fitness Trail Committee Member Jack Marley reported that he has requested a quote from a local business to construct the necessary equipment. Committee Member Patrick reported that a quote has also been requested from a specialized equipment provider. The quotes will be reviewed at the February meeting. The Director of PRC will attend the February meeting to discuss the proposed location.
Active Transportation Plan Chair Knowles advised that at the January 4th Council meeting Director of Planning Nancy Farrer provided a status update regarding the implementation of the Active Transportation Plan and proposed next steps, which includes hosting an information session. Council approved the Staff Report and the information session will be scheduled for February.
. Trails website Chair Knowles advised that the Trails website has been updated.
. Trails Promotion / Snowshoe Event 2016 – February 13th Committee Member Annette Patrick outlined her proposal for a Moonlight Snowshoe event. The Committee agreed to organize the event to coincide with the Family Day Weekend, February 13, 2016. The event will be held along the George Christie Nature Trails from 7:00 through 9:00 p.m. Committee Member Patrick will contact the local secondary schools to recruit student volunteers. The Committee will develop a publicity campaign so that it can be promoted at the February 8th meeting of Council.
RECEIVING OF REPORTS
. Budget The Manager of Parks confirmed that the Trails Budget has been submitted.
. Construction / Trail Maintenance – no discussion.
. Map Delivery Committee Member Sandberg sent his report electronically. In his report, he confirmed that he deposited $92.60 into the Trails Donations Account. Based on the current inventory of maps, 14,000+, Committee Member Sandberg recommended that the quantity was sufficient for the balance of the year. January 14, 2016 Trails Advisory Committee Minutes Page 2 of 3
35 of 95
. Trail Captain Coordinator – no report
. Features On The Trail – New Opportunities Committee Member Watt offered to continue with the Features on the Trail Initiative and will contact Mr. Lindsay Lyall for his input.
. Partnerships – no discussion
. Spring edition of the Trails Newsletter The Committee approved the proposed topics of the Newsletter. Committee Member Marley and Manager of Parks Martin will present the draft at the February meeting.
. Cranberry Trail East and West Committee Member Christie expressed concern with the use of the suffix ‘Trail’ to denote a public street as it is confusing.
Moved by Committee Member Christie Seconded by Committee Member Watt
THAT the Trails Advisory Committee recommends that when Cranberry Trail East & Cranberry Trail West are connected, that the new street have ‘Trail’ removed from the designated street name.
CARRIED
The Committee requested that if approved by Council, that their recommendation be flagged for future reference by (Planning, Building and Public Works).
NEW BUSINESS
. Trail Counters Data – Boardwalk & Atoka The Committee agreed to have the trail counters relocated along the Boardwalk Trail and the Atoka Trail.
CORRESPONDENCE - Nil
NEXT MEETING
The next Trails Committee meeting will take place on Thursday, February 11, 2016 at 1:00 p.m. in the Braniff Room, Town Hall.
ADJOURNMENT
Moved by Committee Member Christie
THAT the Trails Advisory Committee adjourn at 4:30 p.m.
CARRIED ______Murray Knowles, Chair
MK: mg
January 14, 2016 Trails Advisory Committee Minutes Page 3 of 3
36 of 95
Town of Collingwood
MUSEUM ADVISORY COMMITTEE MINUTES
December 8, 2015
COMMITTEE: RESOURCE: Irene Pradyszczuk - Chair Susan Warner, Museum Supervisor Steve Berman Melissa Shaw, Museum Assistant Ken Maher Monica Gal, Recording Secretary Janet Trimble Raymond Williams
A meeting of the Museum Advisory Committee was held on Tuesday, December 8, 2015 in the Building and Planning Conference Room, Third Floor, 55 Ste. Marie Street at 1:00 p.m.
CALL TO ORDER
Chair Pradyszczuk welcomed all in attendance, established that quorum was achieved and called the meeting to order at 1:06 p.m.
ADOPTION OF THE AGENDA
Moved by Committee Member Berman Seconded by Committee Member Williams
THAT the December 8, 2015 Museum Committee Agenda be adopted as amended.
CARRIED
CONFIRMATION OF THE ADOPTION OF THE MINUTES
October 19, 2015 Museum Advisory Committee Minutes were adopted electronically and would be received by the Community Services Standing Committee at their November 26, 2015 meeting and would be received by Council at their December 7, 2015 meeting.
BUSINESS ARISING
. Patrons of Collingwood’s Heritage Still awaiting contact from the Historical Society regarding the status of the Patrons of Collingwood’s Heritage Grade 12 video projects.
. Experience Collingwood Website Museum Assistant Melissa Shaw advised WordJack Media has been retained by the Town to assist with the launch of The Experience Collingwood social media channel which will combine the best of Parks, Recreation and Culture, the Collingwood Elvis Festival, special events and community posts in a highly visual manner to create a single, dynamic channel
37 of 95 that can offer so much more to residents, local businesses and visitors. The Museum has the opportunity to utilize this site and also the Museum’s Facebook page.
NEW BUSINESS . Community Museums Ontario Grant Guidelines (CMOG) 2016- 2017 Standards Museum Supervisor Susan Warner reported that in order to meet the June 30th CMOG funding application requirements, the Collingwood Museum will have to demonstrate that it is compliant to the following two (2) standards: Social Media Planning and Exhibit Planning. Staff will focus on completing the requirements and will seek the support and the assistance of the Committee members for the Social Media Plan. Museum Staff will complete the Exhibit Plan requirements.
. Cultural Spaces Fund Museum Supervisor Susan Warner advised that Council approved the pre-budget funding request at the December 7th meeting. Museum Assistant Shaw will circulate the Staff Report to the Committee.
. A r t i f a c t Accessions The Committee reviewed the December 8, 2015 Accessions List and after a brief review entered the following motion:
Moved by Committee Member Berman Seconded by Committee Member Williams
THAT the Museum Advisory Committee accept the Accessions List as attached hereto and that Council endorses the Committee’s recommendation to dispose of those items by the Museum.
CARRIED
. Artifact Deaccessions The Committee reviewed the December 8, 2015 Deaccessions List and after a brief review entered the following motion:
Moved by Committee Member Trimble Seconded by Committee Member Maher
THAT the Museum Advisory Committee accept the Deaccessions List as attached hereto and that Council endorses the Committee’s recommendation to accept those items by the Museum.
CARRIED
. Deaccessioning Process Museum Supervisor Susan Warner explained that as part of the regular review of the Museum Policy, and as discussed at previous meetings, she is recommending that the Museum Policy be updated with respect to Section 10.3 Process of Deaccessioning. The Committee will continue to be provided with the list of artifacts to be deaccessioned, however the ultimate responsibility will be delegated to the Director of Parks, Recreation and Culture from the Museum Advisory Committee.
December 8, 2015 Museum Advisory Committee Minutes Page 2 of 3
38 of 95
Moved by Committee Member Williams Seconded by Committee Member Berman
THAT the Museum Advisory Committee accept the proposed amendment to Section 10.3 Process of Deaccessioning of the Museum Policy as presented.
CARRIED
CORRESPONDENCE - Nil
OTHER BUSINESS
The Committee suggested that clarification with respect of the museum’s collections management mandate be discussed at an upcoming meeting.
Museum Assistant Melissa Shaw advised that the Museum has secured the South window at Town Hall during the Christmas Holiday. The item that will be featured as the Museum’s Silent Auction promotion will be advertised on the Museum’s Facebook page.
NEXT MEETING The next meeting of the Museum Advisory Committee will take place on Thursday, January 21, 2016 at 9:00 a.m. in the Building & Planning Conference Room, 55 Ste. Marie Street.
ADJOURNMENT Moved by Committee Member Maher
THAT the Museum Advisory Committee hereby adjourns at 1:59 p.m.
CARRIED
______Irene Pradyszczuk, Chair
IP: mg
December 8, 2015 Museum Advisory Committee Minutes Page 3 of 3
39 of 95
Memorandum To: Museum Advisory Committee From: Museum Supervisor Susan Warner Date: Thursday February 11, 2016
The following donations are available for acceptance to the permanent collection.
Receipt No.Description Yes No Reason For Decline 1548 Junior Corps of Collingwood Lions Majorettes X Copy and keep in accession Newspaper Article file for reference purposes
Program Booklet "Twirlarama 1972" X Trophy "Perfect Attendance 1972" X Trophy "Dianne" X No provenance Junior professional baton X Senior professional baton X Collingwood Lions Majorettes sweatshirt, white X Purple Majorette uniform, top and bottom X 2- Pieces of ribbon, gold X 2 - Purple pom poms X 1 pair of white boots with purple tassels X 1- Collingwood Figure Skating Club Badge, X Elementary 1- Collingwood Figure Skating Club Badge, Stroking X
1- Collingwood Figure Skating Club Badge, Speed X
1- Collingwood Figure Skating Club Badge, Novice I X
1- Collingwood Figure Skating Club Badge, Beginner X
1- Collingwood Figure Skating Club Badge, Basic X 1646 Ashtray white with gold trim, featuring M.V. X Retrieved by donor, April Yankcanuck in the centre. 11, 2014. An identical ashtray was offered in superior condition 1647 Collingwood Planning Map X Photocopy, Flashback of Interest Municipal Council X Research 1897 Photocopy, Ship construction Collingwood Terminals X Research and shear legs 1648 Collingwood Shipyard Trades VHS X Offered for silent auction purposes. Shipyard VHS by Rudy INC. X Offered for silent auction purposes. 1649 Potts Bros. Dairy calendar 1963 X
Prepared by Susan Warner 2/18/2016 40 of 95 Page 1 1650 Lens II: France Edition 2 Map WWI X Provenance unknown. Similar maps in collection. Permission granted to offer to Legion. Amiens 17: France 2nd Edition WWI X Provenance unknown. Similar maps in collection. Permission granted to offer to Legion. Carte-Guide Campbell No. 2 Map of France, Front 1 X Provenance unknown. Mars 1917 ____au 13 Decembre 1917 Similar maps in collection. Permission granted to offer to Legion. 1651 Kodak Film Tank composed of a wooden box with X dovetail corners, lid, and lined interior containing cranks, spools for film, and metal developing tank.
1652 Collingwood Centennial Flag, featuring blue and red X text on cotton: "1858 Welcome 1958 / Collingwood / Centennial / Visitors". 1653 Photograph by C. A. Fanjoy Collingwood. Brick home X Accept if location in with bay windows on either side of home. A woman Collingwood can be and young child standing at the front of the house. determined. Wooden fence at the front of the property.
1654 Receipt issued to J.H. Finlay from the British North X American Assurance Company Agency at Collingwood. Insurance issued for one year term from May 1, 1897 to May 1, 1898. 1655 8x10 B/W photograph of Hull 192, Tadoussac, in X Copyright is restricted. Collingwood harbour. The Collingwood Grain Already in collection. Terminals are visible in the background. Blue stamp on reverse from Schuller Fotography 1656 Panoramic photograph of Collingwood Collegiate X Institute students, 1925. 1657 Collingwood Community Arena program for the Maple X Leaf Ice Revue February 9 & 10. Date unknown. Cover design by J.H. Connolly. Front of program is printed in blue ink, as is text inside. 1658 Framed collection of three colour photographs of Sir X Accept photograph of bow if Wilfrid Laurier: 1-8"x10" Launch; 1-8.5"x7.5" Bow; 1- copyright can be 7.5"x10" Aerial. Copyright to first and third transferred. Record photographs is restricted. information on frame and return frame and restricted photographs to donor. 1981 Collingwood Shipyards calendar, complete. X Glass Ashtray M.V. Lake Wabush Christend April 29, X 1981
Prepared by Susan Warner 2/18/2016 41 of 95 Page 2 Framed 5x7 colour photograph of Sir Wilfrid Laurier, X Family in process of taken through shear legs determining copyright. Accept if copyright can be transferred. Record information on frame and return frame to donor. Framed 5x7 colour photograph of Sir Wilfrid Laurier, X Family in process of showing port side with cranes in background determining copyright. Accept if copyright can be transferred. Record information on frame and return frame to donor. Framed 5x7 colour photograph of Sir Wilfrid Laurier, X Family in process of showing starbourd side with steel building in determining copyright. background Accept if copyright can be transferred. Record information on frame and return frame to donor. Framed 5x7 colour photograph of Sir Wilfrid Laurier, X Family in process of showing bow and starbourd side. Three men on board. determining copyright. Accept if copyright can be transferred. Record information on frame and return frame to donor. Ashtray M.V. Yankcanuck X 1659 White Ensign, the offical Royal Navy Flag raised X aboard HMCS Collingwood during World War II 1660 "C. Stephens & Co. Merchants Collingwood, Ont" X Crock and lid 1661 Six war ship model (in boxes), complete. X Offered for silent auction purposes. 1662 Booklet of Endurable I Rediscovering The Collingwood X Offered for silent auction Skiff purposes. The Collingwood Watts Skiff Replica Project VHS X Offered for silent auction purposes. Collingwood Shipyard Trades VHS X Offered for silent auction purposes. The Georgian Bay Lumber Company Limited 1871 X Offered for silent auction purposes. 1663 Max Furniture Inventory List from 1941. Multiple X Request permission to papers with pencil handwriting. Mouse and/or squirrell photocopy documents and damaged. As well papers are folded into quarters. place in research. Very poor Small water damage apparent. condition. Pest damage.
1664 Original manuscript of World War II: My Personal X Story written by James Edward Lester, consisting of 77 one-sided loose papers, and 3 Steno notebooks describing his experience during the Second World War.
Prepared by Susan Warner 2/18/2016 42 of 95 Page 3 1665 Black and white mounted photograph of unidentified X Accept if building or men standing and sitting in front of an unknown subjects are identified. building. Some of the men are holding saws and other Photograph taken between tools. Two men are standing on top of a stack of 1902-1904. lumber. The photograph is believed to have been taken locally. Exact location unknown. Photographed by George Smith, Collingwood, Ont.
1666 B/W photograph of "Mike" the kitten on Ste. Marie X Nothing of substance in Street, 1946. Ground level windows are visible in background background. 6 cm x 9 cm. B/W photograph of Marilyn Hunter and Marjorie X (Lavers) Reynolds in front of the five unit building beside 72-74 Ste. Marie Street, 6.3 cm x 9.6 cm. B/W photograph of Shirley Hunter standing behind a X Photograph is blurred bike in front of the five unit building beside 72-74 Ste. Marie Street. "Shirley / Summer 1946" written in blue ink on the back, 7 cm x 9.4 cm. Shirley lived in this building. B/W photograph of Mary and Joan Heron sitting on a X tree stump. The five unit building is in the background beside 72-74 Ste. Marie Street. 9.5cm x 7cm. White border is missing on right side.
B/W photograph of Marjorie (Lavers) Reynolds X standing in front of her home at 72 Ste. Marie Street, 1954. Back reads: "Home 1954 / Marjorie Lavers / 72 Ste. Marie St" B/W postcard photograph of two men standing on X stairs in front of an unknown building. Lance Corporal Fred Macdonald is standing on left. Back reads: "Lance Corporal Macdonald / Salisbury Plains / England / Received / Feb 6/15".
1667 Globe Hotel Postcard, message on back dated X Already in collection November 27, 1916 to Mrs. Wm. McIsill (?) of Thorold, Ont., from an unknown sender. Globe Hotel framed reproduction X Offered for silent auction purposes. 1668 B/W photograph of King George School Room 7, 6.5" X List of names for research x 4.25". List of names on accompanying newsprint, only. mounted on 2.5" x 2.25" cardboard. 1669 Collingwood Police Officier Uniform (Shirt, Jacket, X Pants, Cap, and 4 double chevrons) Photograph 4x6 of Donald McQueen sitting at desk of X Copy. Add to research. Police Station when located in the Town Hall. Exemplary Service Award for 30 Years with the X Collingwood Police Force.
Prepared by Susan Warner 2/18/2016 43 of 95 Page 4 Collingwood Police Force Corporal Badge X 8x10 Photograph of 8 Police Officiers. from left to right X Copy. Add to research. Sgt. Ferguson, Mr. Leonard, Mr. Lewin, Donald McQueen, Fred Potts, Howard Gill, Special Officier William Oldfield, Chief Dorsey Beckett.
1670 National Songs of the Allies Booklet 1914 By E. E. X Provenance unknown. Forsyth Consider for education collection. 1671 Tri-fold restaurant menu for Christoper's fine dining. X
1672 1- War Service Badge belonging to Gordon Ross X McLean 1- Medal bar brooch with three military medals and X one OPP service medal belonging to Gordon Ross McLean 1673 Handcrafted wooden pencil box with a sliding X compartment revealing one large storage slot, and another on the bottom revealing two narrow storage slots. Made by Jay Blair. 1674 N/A - no record for this number n/a 1675 Cotton bag with drawstring featuring text: "Grain X Sample / from / Collingwood Terminals / Limited / Collingwood, Ont." 1676 X Audels Welders Guide:Questions and Answers by Frank D. Graham. Handwritten inscription reads: "Noel A. Chessell". 1941. Procedure Handbook of Arc Welding: Design and X Practice. Fifth Edition. The Lincoln Electric Company Cleveland, Ohio, USA. 1938. The Lincoln Electric Co. Cleveland, Ohio: Lessons in X Arc Welding. 50 Cents. Black duotang 1677 Brockwell Motors Ltd. Calendar, 1975. X Green Machine Sketching and Drawing textbook. Authorized by the Minster of Education. Stamp on inside cover reads: "Collingwood Technical School". "Industrial Committee" written in black ink, as is "1921" X 1678 Collection of items belonging to "Tally-Ho" (James X Offer to Simcoe County for Dawson) Stephens, operator of Hurontario Mills which permanent collection. If not was the first mill between Barrie and Owen Sound. accepted, add to research Contents were discovered on Stephen's Duntroon collection. Contents will not property in 1997. be stored in collections storage. 1679 Original lithograph of Collingwood Harbour from Already in collection. Picturesque Canada, page 584. Incomplete. Donor granted permission to use in silent X auction.
Prepared by Susan Warner 2/18/2016 44 of 95 Page 5 1712 Colour photograph of Kaufman House, 12.2cm (w) x 10 cm (h) X Blue positive plate for Collingwood Community Arena Souvenir Program 1949. Designed by J.H. Connolly. 19.2 cm (w) x 27.3cm (h). X Wood and lead printing plate for Collingwood Community Arena. Oval cut-out at bottom. Design by J.H. Connolly. 16.2cm (w) x 24.3cm (h) x 2.4cm (d). X 1713 Reprint, Gazetteer and Directory of the County of Reprint. Inquire if book can Simcoe including the District of Muskoka and the be sold in silent auction. Townships of Mono and Mulmur for 1872-3 X Copy, black and white photograph of "Collingwood Copy. Add to C.C.I research Collegiate Junior, Leaving 1901" with accompanying folder letter to Enterprise Bulletin. X Copy, black and white photograph of wooden vessels Copy. Representative in launching basin, second terminal at centre. image already in collection X Negative, The Abell Patent Automatic Cut-off Engine, Believed to be from the 15cm (w) x 19.9 cm (h) "paste up" method of creating or laying out a publication at the Enterprise Bulletin. If this cannot be proven, copy and keep for research purposes. X Split negative, Grand Trunk Wharf Warehouse and Believed to be from the Freight Office, Aerial photograph of harbour showing "paste up" method of second terminal 15cm (w) x 18cm (h) creating or laying out a publication at the Enterprise Bulletin. If this cannot be verified, item should be returned to donor as representative photographs already exist in collection. X Negative, unidentified group of men, women and X Subjects unknown. children. Appears to be a copy. 18.7cm (w) x 10.4cm (h)
Prepared by Susan Warner 2/18/2016 45 of 95 Page 6 Memorandum To: Museum Advisory Committee From: Museum Supervisor Susan Warner Date: Monday October 19, 2015
Object ID Title/Description Reason for DisposalSuggested Action X2015-14 Conductords, Railroad Hat No Provenance Educational Collection 005.48.1 White cotton hand-embroidered Provenance from Offer to Simcoe County signature crib quilt cover with Duntroon red flos. Metal snaps along sife to edge to secure top and bottom portions.
005.48.2 White cotton quilt cover with Provenance from Offer to Simcoe County hand-embroidered names in red Duntroon floss 003.25.1 S. S. Keewatin Technical Provenance from Offer to Huronia Drawings Port McNichol Museum as they are the repository for all archival artifacts relating to the S. S. Keewatin
003.25.2 S. S. Keewatin Technical Provenance from Offer to Huronia Drawings Port McNichol Museum as they are the repository for all archival artifacts relating to the S. S. Keewatin
46 of 95
Town of Collingwood
MUSEUM ADVISORY COMMITTEE MINUTES
January 21, 2016
COMMITTEE: RESOURCE: Irene Pradyszczuk - Chair Dean Collver, Director, Parks, Recreation and Culture Steve Berman Ken Maher Susan Warner, Museum Supervisor Janet Trimble Monica Gal, Recording Secretary Raymond Williams
GUEST: Councillor Tim Fryer
A meeting of the Museum Advisory Committee was held on Tuesday, January 21, 2016 in the Building and Planning Conference Room, Third Floor, 55 Ste. Marie Street at 9:00 a.m.
CALL TO ORDER
Chair Pradyszczuk welcomed all in attendance, established that quorum was achieved and called the meeting to order at 9:02 a.m.
ADOPTION OF THE AGENDA
Moved by Committee Member Berman Seconded by Committee Member Williams
THAT the January 21, 2016 Museum Committee Agenda be adopted as presented.
CARRIED
DECLARATION OF CONFLICT OF PECUNIARY INTEREST -Nil
CONFIRMATION OF THE ADOPTION OF THE MINUTES
December 8, 2015 Museum Advisory Committee Minutes were adopted electronically and would be received by the Community Services Standing Committee at their February 11, 2016 meeting and would be received by Council at their February 22, 2016 meeting.
PRESENTATION / DISCUSSION
. Georgian Triangle Tourism Association (GTTA) Agreement Director Dean Collver advised that the GTTA Board of Directors was presented with the draft agreement and it is expected to be ready for the Community Services Standing Committee’s consideration at their next meeting. In the agreement, the Town of Collingwood is focusing on ensuring that customer service is optimized. A designer may be consulted to re-design the functionality of the existing space. Identified gaps are expected to be worked out within a year (from the date of signing of the agreement). 47 of 95
. Fundraising Opportunities Chair Irene Pradyszczuk explained that the Museum Advisory Committee would like to explore fundraising opportunity through crowd funding mechanism to fund the balance of monies required to restore a painting by the late Mary McKay. Director Collver commended the Committee for its efforts and dedication towards this project. The Director also recommended that as a first step, that the Committee familiarizes themselves with the various crowd funding platforms and their respective requirements and conduct a thorough risk assessment analysis. Once the Committee determines that this type of fundraising is worthy of consideration, and all due diligence has been fulfilled, then the Committee would have to present its recommendation to the Community Services Standing Committee for endorsement.
The Chair will investigate and report back at the March meeting.
. Collection of Artifacts The Committee agreed to invite the CEO and the Coordinator of Local History and Genealogy at the Collingwood Public Library to discuss and clarify the policies that govern the collection and preservation of local artifacts at each institution to avoid service overlap within the community.
Moved by Committee Member Williams Seconded by Committee Member Trimble
THAT the Museum Advisory Committee recommends that the Chair invites the CEO of the Collingwood Public Library and the Coordinator of Local History and Genealogy to speak with the Committee regarding the Library’s artifact collection policy.
AND THAT the Library provides in advance any documents relating to this policy.
CARRIED
Chair Pradyszczuk thanked Director Collver for speaking with the Committee and excused him from the meeting at 9:39 a.m.
BUSINESS ARISING
. Patrons of Collingwood’s Heritage Museum Supervisor Warner reported that Mr. Peter Case has assumed the role of project liaison between the Collingwood Museum, Collingwood Collegiate Institute and the Collingwood Public Library. For the 2016 project, Grade 12 students will research and create a collection of videos of Collingwood’s history which will serve as a visual record for future generations. The videos will be displayed at the Collingwood Museum.
. Experience Collingwood Website Museum Supervisor Warner advised that the Museum will have a regular Trivia Tuesday post on the Collingwood Museum Facebook page so that the Experience Collingwood Facebook page can then share.
The Museum Facebook page has 702 likes.
. Community Museums Ontario Grant Guidelines (CMOG) 2016- 2017 Standards Museum Supervisor Warner confirmed that Museum staff are in the process of drafting the Social Media Content Plan with the Ad-hoc Social Media Committee. The Exhibition Plan will be developed by Museum Staff. Both of these documents are part of the application requirements for the annual CMOG Grant Funding request. January 21, 2016 Museum Advisory Committee Minutes Page 2 of 3
48 of 95
. Canada Cultural Spaces Fund Application Museum Supervisor Warner advised that the Canada Cultural Spaces Fund Application has been submitted. Decision notification is expected in the upcoming months
NEW BUSINESS
. Communication Response Committee members agreed to ensure that they respond in a prompt manner to all Museum related emails and inquiries.
CORRESPONDENCE - Nil
OTHER BUSINESS
Councillor Fryer acknowledged the Museum Advisory Committee’s dedication and diligence to collect and preserve Collingwood’s history.
NEXT MEETING The next meeting of the Museum Advisory Committee will take place on Thursday, February 11, 2016 at 9:00 a.m. in the Building & Planning Conference Room, 55 Ste. Marie Street.
ADJOURNMENT Moved by Committee Member Maher
THAT the Museum Advisory Committee hereby adjourns at 10:04 a.m.
CARRIED
______Irene Pradyszczuk, Chair
IP: mg
January 21, 2016 Museum Advisory Committee Minutes Page 3 of 3
49 of 95
MINUTES: GEORGIAN TRAIL BOARD OF MANAGEMENT
DATE: November 25, 2015 TIME: 4:30 p.m. PLACE: Committee Room – The Blue Mountains
A. Call to Order
PRESENT: Steve Bartley, Bob Gamble, Deb Doherty, Don DeGrandis, Joe Halos,
OTHERS: Wendy Martin, Murray Harvey, Shawn Everitt, Sharon Long, Dan Buttineau, & Rod Willis
ABSENT: Jaden Calvert, Murray Knowles
. Call to Order – 4:30 p.m. . Declaration of Pecuniary Interest – None at this time . Previous Minutes – September 23, 2015
Moved by: Don DeGrandis Seconded by: Joe Halos
THAT the minutes of September 23, 2015 be accepted as presented, CARRIED
B. Deputation
N/A
C. Business Arising From the Minutes
C.1 Bench inventory
Shawn Everitt advised that Murray Knowles did a great job of doing inventory of existing signage, bench placement and sign needs assessment. His work outlines what we need to order, cost & staffing costs to do all signs that Murray identified. Material $4,380.00 total $6,305.00.
Shawn advised there is a recommendation in his staff report that the Georgian Trail Board of Management direct municipal staff to purchase and install certain signs.
Shawn advised that No Motorized Vehicles on the trail signs can be purchased within the budgeted amount. Shawn suggested we put the three municipality logos and Georgian Cycle & Ski Trail association logo on the bottom.
Moved by: Don DeGrandis Seconded by: Joe Halos
THAT the Georgian Trail Board of Management direct Municipal Staff to purchase and install replacement signage including regulatory sized Stop signs, No Motorized Vehicles Permitted signs, and Road Crossing Ahead signs; and
50 of 95 THAT the Georgian Trail Board of Management authorize staff to complete the purchase of new signs, removal of existing signs and installation of new signs to an upset limit of $6,500.00 exclusive of H.S.T. from the 2015 Georgian Trail Operating Budget, CARRIED
Discussion followed about no motorized vehicle signs to be ordered.
Joe suggested we put them up and revisit as required.
Don agrees.
Moved by: Don DeGrandis Seconded by: Joe Halos
THAT the Georgian Trail Board of Management install the no motorized vehicle signs and remove them at a later date if necessary, CARRIED
C.2 Thornbury Cidery easement.
Shawn Everitt read the update from Michael Benner, Director Planning & Development Services as follows:
- Council accepted the Boards approval of the easement. - The Cidery is pursuing a license from the liquor control board. They need this before they can do anything else. - The easement will be registered by the cidery once the liquor license is received.
Shawn will keep the Board of Management up to date on any development with respect to this easement.
D. New Business
D.1 2016 Budget.
Shawn Everitt advised that staff has prepared the Draft 2016 Operating Budget that also includes a 5 year forecast. Staff has identified the Thornbury Trestle Bridge project and the completion of a preliminary review of the Meaford Workman’s Creek crossing as the two Capital projects for 2016. The Workman’s Creek project would provide a review and proposal of options to be considered for a 2018/19 project that would see replacement of same type of infrastructure or potential resizing of new type of crossing type as options for consideration.
Staff time for board of management is based on four meetings per year at two hours per meeting. There is also an allowance of two meetings for internal staff.
Operations of trail - $40,100.00. Shawn advised that The Blue Mountains is putting $133,000.00 towards this line item in 2016.
51 of 95 Shawn advised that Municipality of Meaford has Workmen’s Creek which is requiring work and noted there will be substantial money coming from their municipality at that time. Shawn advised there is pay back down the road.
Don DeGrandis questioned if there is a capital works project in any specific year, that municipality is relieved of their capital contribution for that year.
Shawn advised that the Georgian Trail funded the Bud Powell bridge and suggested to change to this way.
Shawn suggested that Workmen’s Creek may take a different outlook and that the numbers the Board of Management looked at years ago will likely change.
Bob Gamble asked what the Municipality of Meaford’s feeling is of going this direction of contributing to that.
Shawn advised that talking with staff from Meaford this project is not on the radar yet.
Bob suggested we forego the engineering and study until we determine what the financing will be.
Shawn advised that we a proposing this in 2016 with a study of what the options are and felt we should move forward.
Joe Halos advised that the association paid money towards capital projects and noted moving forward, if the work was too expensive and we could not afford to do this. Joe thinks this is a fair way to do it. Joe asked where it is coming from municipal budget.
Shawn advised it will come from taxation.
Don DeGrandis suggested this was a huge commitment.
Steve Bartley asked if there were any further large projects in the near future.
Shawn noted there was been resurfacing money spent through the years and suggested that the structure is in need of repair and should be addressed. Shawn suggested that a lot of money has been spent on capital projects that should have been maintenance.
Bob suggested that the Highway 26 crossing could be an expensive project.
Shawn advised that at this point the municipalities are going to get pulled into this more and more. Shawn feels that the Trestle Bridge was the game changer and we struggled with how it would be funded. Shawn advised that the Trestle Bridge was not identified until last year and it found a capital sheet on the budget.
Don questioned if there was a capiital contribution policy for municipalities.
52 of 95 Deb suggested we should have a plan by the end of 2016.
Moved by: Joe Halos Seconded by: Steve Bartley
THAT the Georgian Trail Board of Management approve the 2016 budget; and
THAT the Town of The Blue Mountains receive a one year capital holiday for their consideration of their partial funding of the trestle bridge, Carried
D.2 Identification of areas along the Trail which need upgrading next year in each municipality
Shawn Everitt advised that staff have reviewed the 33 kilometers length of the Trail, and it has been suggested that no extensive trail resurfacing is required at this time. The draft 2016 operations budget allows for $7,000 in 2016 and a small increase to $10,000 for surface maintenance in 2017. The inventory that Murray Knowles completed identified that at the 9.15km mark of the trail, there was soft surface gravel on the trail and staff will be putting efforts to determine the cause and look at remedies for the 2016 season.
D.3 Update on Blue Mountains and Meaford By-laws on the use of e-bikes on the Trail
Shawn Everitt advised that staff from both Meaford and Town of The Blue Mountains have not pursued the use of e-bikes on the Georgian Trail at this point with Council. Staff by way of this report has provided options for potential recommendations to be considered for staff to pursue at the Municipal Council level.
It is understood by staff, that the Town of Collingwood was the only municipality that had a By-Law that prohibited E-Bikes, and because that By-Law included the Georgian Trail, Meaford and Town of the Blue Mountains recognized that By- Law, however neither Municipality had their own By-Law in place. Staff suggest it would provide clarity to have a recommendation put forth that provides consistency for the entire Georgian Trail of whether E-Bikes are permitted or prohibited on the Georgian Trail.
Option 1) That the Georgian Trail Board of Management supports the use of E- Bikes/Pedelecs on the Georgian Trail within the Municipality of Meaford, Town of the Blue Mountains consistent with the Town of Collingwood passing By-law No. 2015-077 permitting the use of Pedelecs on multi-use trails, including the Georgian Trail, on August 24, 2015.
Option 2) That the Georgian Trail Board of Management does not support the use of E- Bikes/Pedelecs on the Georgian Trail within the Municipality of Meaford, Town of the Blue Mountains.
53 of 95 Staff has provided within this report, for the Boards information and convenience the information regarding the use of E-Bikes and the sub-category of Pedelecs. This information was created by the Town of Collingwood and identified the passing of By-law No. 2015-077 permitting the use of Pedelecs on the Georgian trail and Collingwood Trails.
Don asked if The Blue Mountains were thinking of allow e-bikes on any trails and it would not be considered a problem.
Shawn advised the problem is enforcement.
Don suggested the problem will be when someone gets hit. 54 of 95 Don questioned if the Georgian Trail Board of Management says no to e-bikes, there will be problems with enforcing this unless each municipality passes a by- law.
Murray suggested that e-bikes has an electric motor which is allowed by MTO and will be allowed unless the municipality does not pass a by-law.
Joe advised he is confused as to what these are and is not sure where he stands.
Don noted there is no enforcement so it will be an issue.
Shawn advised that the only enforcement now is town staff telling people they are not allowed. Shawn questioned if you wanted to have a discussion with the person on the bike anyway.
Deb suggested that the definition is very simple. A pedelacs is driven by feet and e-bikes are not.
Don noted the pedals have to be operational and they do not need to be licensed.
Shawn advised that the motor only runs while you are peddling where with e- bikes you simply hit throttle and go. Shawn noted it would be hard for staff to follow through with enforcement. Shawn advised that Collingwood has this in place now.
Bob noted the situation in The Blue Mountains is the signage is there and gives people that indication that we do not want golf carts etc. Scooter is a different situation and Bob feels we need to continue with no motorized vehicles allowed on the Trail.
Shawn advised he is in support of pedelacs. Shawn noted there are people who would not be active if they just had to use their regular bike.
Don suggested we stay with no motorized vehicles and encourage other municipalities to consider e-bike and pedelacs use on the trail.
Steve asked can one municipality allow same and not the other municipalities.
Joe felt it would cause confusion with bikers if The Blue Mountains does not take a position and they will be confused.
Don advised that by not taking a position you are allowing them.
Shawn suggested if we want to look at the pedelacs that we look at option 1 and endorse the by-law.
55 of 95 Moved by: Joe Halos Seconded by: Deb Doherty
That the Georgian Trail Board of Management supports the use of Pedelecs on the Georgian Trail within the Municipality of Meaford, Town of the Blue Mountains consistent with the Town of Collingwood passing By-law No. 2015- 077 permitting the use of Pedelecs on multi-use trails, including the Georgian Trail, on August 24, 2015, DEFEATED
Shawn advised the municipality has a number of people coming into the office asking about e-bike use on the Georgian Trail.
Don noted that e-bikes are an electric motor assisted device, gas powered and are not permitted.
Committee concurred to defer this item to the next meeting for further discussion.
D.4 Statistics on Trail use for the spring/summer/fall 2015
Shawn Everitt advised that staff placed trail counters at the Meaford Harbour area and Georgian Trail entrance point in Meaford, Christie Beach Road, 10th Line at Lora Bay, Thornbury Trestle Bridge, Indian Brook Bridge, Arrowhead Road, and Craigleith Pumping Station just east of Lakeshore Road.
A couple of acts of Vandalism took place, the counter at arrowhead road was pulled of the sign post mount, and the Trestle Bridge infrared sensor cover had a hole poked through the sensor and dampness is causing issues.
Shawn advised they are changing their protocol and will be downloading the data on a monthly basis and then put them back out. Shawn advised they lost data by leaving them out longer.
Shawn noted there are great numbers in the Christie Beach area and suggested that we replace the counter that was lost.
56 of 95 East of Highway 26 Indian Brook Bridge (based on weekly numbers from Feb 23, 2015 to May 11, 2015)
57 of 95 Trail Counts from Christie Beach, Craigleith & Meaford (based on weekly counts June 15, 2015 to July 6, 2015)
Green is Christie Beach Blue is Craigleith Yellow is Meaford
Monthly Summary
Year Site Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2015 Christie Beach 8,393* 13,528*
Craigleith 2,398* 7,487* pumping station Meaford 5,164 5,049 6,666 6,267 4,932 3,866 1,301*
58 of 95 D.5 Blue Mountains to update Trestle Bridge process – current status and schedule
Shawn Everitt advised the Associated Engineer is currently completing the tender document and staff expect to have the document the first week of December. Once received, the Town will review the document to ensure the document is complete before releasing. The Schedule that has been set is for the Tender to be released before Christmas break, Award of Tender in Mid to Late February and work to begin in early to Mid-April. The work is expected to be an 10 to 12 week project with completion of works anticipated in August. It has been suggested that during this project, the bridge could remain open during certain periods of work, but would be closed at key times with structural tasks being completed.
Shawn advised we are waiting on the agreement to be signed.
Joe questioned will we release the tender prior to agreement being signed. Shawn confirmed that our Finance Department will not allow this. Shawn noted he will be looking for preapproval of this project through the budget process.
D.6 Go Pro video of trail
Shawn advised that staff will make copies of the Go Pro video of the Georgian Trail and provide the access login for Board members. The electronic version was too large for CD or memory sticks.
D.7 Tree removal in Meaford
Shawn advised that downed tree removal in Meaford has been completed. Downed tree removal was also completed in The Blue Mountains after a significant ‘Weather Event”. Throughout the 2015 summer, staff completed numerous downed tree removal operations as follow up to calls from the general public as well as staff seeing the trees during non-inspection duties.
Staff suggests the following process be accepted by the Board. Municipal staff will undertake an inspection within 48 hours of a “wind warning” being no longer in place. A “wind warning” expects inland winds to be blowing steadily at 60-65 km/h or more, or winds that are gusting up to 90 km/h or more.
Municipal staff will inspect the entire length of the Georgian Trail, close the Trail or sections of the Trail when required and have all debris removed as soon and as safely possible. This may include the need to contract services out for removal, Municipal staff would have the authority to contract work out based on the specific municipal purchasing policy and all Health & Safety and insurance requirements being in place.
The Board would be notified of the situation, closures, rerouting and suggested completion and scheduling of work and trail re-opening.
Deb asked if each municipalities staff inspect their own trail. 59 of 95 Shawn advised that he has a lot of discussion with Collingwood on this matter.
Rod advised that they close the trail and the work was contracted out to clean up.
Joe asked how does this impact on Murray.
Murray advised that he does bi-weekly inspections and agreed this way is more proactive. Murray advised his job does not allow on call situations. When he gets an e-mail he goes out to look at issues.
Moved by: Joe Halos Seconded by: Steve Bartley
THAT the Georgian Trail Board of Management give staff approval to respond to weather events in their own jurisdiction as required within standards in municipal policy, CARRIED
D.8 Bench maintenance along Trail + availability of additional locations.
Don advised that bench maintenance would be undertaken by the Association this summer.
D.9 Georgian Bay Circle bike route
Shawn Everitt advised that no additional information has been received in regards to the Georgian Bay Circle Bike Route.
D.10 Any MTO developments on Highway 26 Crossing
Shawn Everitt advised that MTO has completed work to remove a number of mature trees as well as vegetation at the Highway 26 intersection as part of the 2015/16 construction project. Staff notes that removal of the vegetation has provided limited enhanced sightlines.
The assessment process continues for the Highway 26 and Grey Road 2 intersection improvements. This project is reviewing the potential options for intersection enhancements that include traffic signal lights as well as the potential of a roundabout.
Staff continues to monitor and look at potential rerouting of the Trail from the existing Highway 26 crossing to Grey Road 2, and running east/west along the south of Highway 26 to eliminate an uncontrolled crossing.
D.11 Trail re alignment in Collingwood and decision on snowmobile use of part of the trail this winter
Shawn Everitt provided the October 8th, 2015 recommendation from Collingwood Council
Moved by Councillor Doherty Resolution No. COMM2015-09-03 Seconded by Councillor Madigan 60 of 95
THAT the Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
Recommendation: THAT Council receive Staff Report PRC2015-29 Updating Motorized Snow Vehicles Bylaw.
AND THAT Council enact and pass a by-law to amend By-law No. 2008-164, being a by-law to regulate and govern the use of motorized snow vehicles within the Town of Collingwood, to prescribe the rate of speed a snow vehicle may travel while using municipal trails not designated as official OFSC trails to a maximum 20 km/hr, and to amend Schedule B to reflect changes to the permitted municipal trail locations described herein. CARRIED
Wendy Martin advised that funds were previously approved for the realignment of the trail in Collingwood. Wendy will come back to the Board of Management with costs.
D.12 Review of Driveway Entrance East of Peel Street
Shawn Everitt updated the Board of Management about the installation of a new entrance/driveway east of Peel Street that crosses the Town’s unopened Road Allowance and the Georgian Trail was processed through the Infrastructure and Public Works entrance application process. Through the process, it was recommended that the proposed entrance of the single dwelling lot would be permitted to front Highway 26 accessing the opened road way over Town Land.
Staff reviewed this driveway access and provided comment back to Infrastructure and Public Works that this driveway would not be a unique situation and that other same types of driveway access points can be found along the Georgian Trail. The entrance permit required approval from Grey Sauble Conservation Authority, upon the review this permit is also in place.
Also in the review of the request, sightlines and elevations were considered and based on the review no significant concerns were identified.
Staff is currently developing a signage plan and will be suggesting that stop signs be placed on the driveway access identifying the need for the vehicle to stop before crossing the trail, and two additional “warning driveway crossing ahead” signs be installed. In addition, similar signage arrangements will be considered at the other laneway/driveway locations along the trail.
Shawn advised the applicant had previous discussions with Planning that were not known to the staff who approved this entrance.
Shawn advised that the Town of Thornbury Zoning By-laws permits an entrance road allowance over town property and advised that the Township of Collingwood Zoning By-law does not permit that. Shawn confirmed that the process followed is consistent with Town of Thornbury By-law. 61 of 95
Don advised he was surprised this driveway showed up.
Shawn advised that 90% of the area covered is town property and will provide additional information to the Board of Management when it is available.
Bob advised there has been a lot of discussion at Council and he considers this a dangerous entrance. Bob suggested we ask Council to rescind the entrance installed along Highway 26.
Moved by: Bob Gamble Seconded by: Deb Doherty
WHEREAS the Georgian Trail as a recreational hiking/biking/skiing trail located in Collingwood, The Blue Mountains and Meaford;
AND WHEREAS a MOU agreement signed by the three partnering municipalities appointed the Georgian Trail Board of Management to administer and maintain the Trail as a recreation amenity;
AND WHEREAS the purpose of the Trail is to provide a safe adventure for users of the Trail
AND WHEREAS the Board of Management has identified areas of safety concerns ie: road crossings and marked them accordingly for the safe passing of trail users;
AND WHEREAS it has become evident that a trail crossing privilege has been granted by The Blue Mountains to the owner of Lots 45 & 46, King Street West and the trail crossing has been granted from Arthur Street;
AND WHEREAS this trail crossing does not provide adequate safety features for trail users and does not take into consideration risk management procedures;
THEREFORE BE IT RESOLVED that the Georgian Trail Board of Management does not grant the trail crossing privileges to this potential residential entrance;
THAT the Town of The Blue Mountains be requested to withdraw this entrance permit No. 2015-98 – 131 King Street West recognizing the application was for an entrance permit and not a land use permit as suggested in some correspondence; and
THAT a copy of this motion be forwarded to Mayor and Council of The Town of The Blue Mountains.
Murray noted there is already a law suite in another location along the Georgian Trail in a similar situation.
Don does not agree with having Council rescind this but does agree with a review of this entrance.
62 of 95 Shawn advised that the review is taking place right now.
Don advised they have taken cedars out.
Shawn advised they will install stop signs so the vehicle has to stop. Shawn advised that none of the existing crossing have stop signs.
Joe advised that he can support a review of this but not to rescind the decision of same. Joe thinks Council would require more information.
Deb asked when do they proposed to start construction.
Joe questioned if MTO feels sight lines needs to be addressed.
Bob confirmed this is within the connecting link.
Joe advised that we allowed this at Lora Bay.
Don noted that Lora Bay had easements and further suggested that the entrance should be off Peel Street
Bob advised that the application came in in July and staff never advised Board of Management until after the entrance was installed.
Bob proposed an amendment, Deb Doherty seconded the amendment as follows:
THAT The Georgian Trail Board of Management asked The Blue Mountains Council to review the entrance installed along Highway 26 with the view of providing options to the currently built access to Highway 26, CARRIED
E. Maintenance Coordinator’s Report
Murray Harvey advised that there are between 3,000 and 4,000 dead ash trees along the Georgian Trail and there are some down across the trail. Murray advised this is a progressive increasing problem.
Deb Doherty asked if we are replacing these trees when they fall across the trail.
Murray advised that we are not currently replacing them. Murray noted that a lot of the trees that are falling are too close to the trail anyway.
Bob Gamble asked if there was much damage to the trail by BTI. Bob suggested that if Murray needed to talk to anyone at BTI, he should speak to Rob Brown.
Murray advised that someone was driving equipment down the trail with tracks leading into their location.
Bob advised that he did talk to them about using the trail.
63 of 95 Murray advised they were using the trail to move equipment. Murray suggested that by-law enforcement should attend as he has no authority
Murray advised that the bobcat is doing damage to the Trail in the Lora Bay area and they have received a town permit to allow them to undertake this work. The permit is signed by Terry Green and it gives them one year access to the Trail.
Deb Doherty asked if any securities were taken under this permit.
Bob Gamble asked Joe Halos to check to see if the town has received any securities.
Murray advised that a new house has been built between Highway 26 and Grey Road 40 and they have installed wooden steps to edge of the travel portion of the trail. Murray referenced the steps that we removed west of Christie Beach Road and suggests that town staff should look at this since it is a liability issue.
Murray advised that a homeowner hear Northwinds Beach wanted a better lake view so he topped all the trees and have left the tops on trail property along with the stubs remaining also.
Deb asked if the municipality has a tree cutting by-law. Deb advised Collingwood does have a tree cutting by-law and they require a permit to cut.
Murray advised the past issues with respect to the Snowmobile trail over Bud Powell bridge in Collingwood. They are covering the whole bridge surface with plywood and will remove it in the spring.
Joe Halos questioned how long is plywood good for.
Wendy advised a couple of years.
Murray advised it is a bridge with sides and noted there is not a lot of room for pedestrians.
Don asked if there were signs installed giving the pedestrian the right of way.
Murray noted a lot of signs installed at access points advertising Blue Mountain Christmas and noted that signs on the trail are not allowed. Some signs were also located on stop signs.
Murray questioned the poplar trees that are dead in Collingwood still remain in the location as he had previously marked.
Moved by: Bob Gamble Seconded by: Steve Bartley
THAT the Georgian Trail Board of Management accept the Maintenance Coordinator’s Report as presented or verbal, CARRIED
64 of 95 F. Treasurer’s Report
Joe Halos outlined our investment.
Joe advised that all municipal cheques have been received and the Association cheque was made payable to The Blue Mountains. Joe advised he will work this out with Ruth Prince.
Ruth Prince is gets information ready for the audit and has agreed to help Joe with his paperwork.
G. Correspondence
G.1 By-law 2008-164 – Snowmobile By-law, Town of Collingwood G.2 By-law 2015-095 – Snowmobile By-law, Town of Collingwood G.3 Snowmobile Trails Map, Town of Collingwood
H. Other Business
H.1 Town of The Blue Mountains
Joe advised that the Peel Street entrance had been discussed previously and the Mill Street work is good to go.
H.2 Town of Collingwood
Deb Doherty advised that they had trees down in the last wind storm.
Deb noted that she is looking at expense line in the budget for the audit and suggested it seems high.
Joe advised that last year we paid $1,680.00 + HST for the audit.
H.3 Municipality of Meaford
Rod Willis advised that with the early snowfall they had trees down but have since been cleaned up.
Rod is happy with the trail counts in the Meaford area.
H.4 Georgian Cycle & Ski Trail Association
Nothing to report.
I. Next Meeting Date
January 27, 2016 – 4:30 p.m. – The Blue Mountains Committee Room
J. Adjournment 65 of 95 Moved by: Joe Halos Seconded by: Steve Bartley
THAT the Georgian Trail Board of Management meeting adjourn.
66 of 95
STAFF REPORT Report # PRC2016-04-C
2/22/2016
Submitted to: Mayor, Deputy Mayor and Council
Submitted by: Dean Collver, Director, Parks, Recreation and Culture Rose Hewitson, CSCMP, CPPB, CPPO, Purchasing Officer
Subject: Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond
PURPOSE
• The purpose of this report is to update the Community Services Standing Committee in order that it may recommend for Council to award the tender for the construction of the Junior Baseball Diamond at Heritage Park.
RECOMMENDATION:
THAT Council receive staff report PRC2016-04-C entitled “Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond”;
AND THAT Council authorize staff to award the tender to Leading Edge Earthworks Inc. for the tendered amount of $189,614.54 plus HST
AND FURTHER THAT Council authorizes Staff and the Mayor to sign all necessary documents to execute the contract.
1. BACKGROUND
On February 17, 2015 Council received staff report PRC2015-10-C and approved the conceptual design of Heritage Park. The approved concept design of Heritage Park presents a phased approach to managing an orderly development of the community space (Appendix A). The plan addresses current and urgent needs for baseball as well as the development of a new skatepark facility to meet the growing demand for this asset in Collingwood.
67 of 95
The Town issued Tender PRC2016-02 Heritage Park Junior Baseball Diamond with a closing date of January 21, 2016. The project was advertised on Biddingo and the Collingwood Enterprise Bulletin. One addendum was issued during the tender process.
Baseball: Tender PRC2016-02 addresses the construction of a junior sized baseball diamond to accommodate the younger age groups of minor ball which allows a redistribution of allocations to the older age groups and adult leagues. The will alleviate some pressure from facilities and allow the sport to accommodate some growth.
Skatepark: A new skatepark will address a growing interest in this activity by meeting standards for quality and use by a wider range of skill levels. Tender PRC2016-02 does not address construction of a new skatepark. A separate tender will be issued Spring 2016 to acquire a firm that focuses on design and build of quality skateparks. Staff have consulted with the local users on the new skatepark design that will work within the proposed footprint and budget of the plan that is being presented in this report. A public art component will be included in the new skatepark which has followed the guidelines of the Public Art Policy.
Off Leash Dog Park: Recognizing the consistent use of the existing temporary park, but also acknowledging the challenge of limited space against the priorities indicated above, a moderate-size dog park will remain in the north/west corner of Heritage Park.
2. INPUT FROM OTHER SOURCES
The submissions were review by the Purchasing Officer and determined compliant with the bid submission process.
The specifications of the successful bid submission were review by Envision Tatham and determined compliant with bid document requirements. Attached as Appendix B is Envision Tatham’s report on tenders.
This report was reviewed by Department Heads on February 9, 2016 and recommended to proceed.
The report was discussed at the Community Services Standing Committee meeting held February 11, 2016, recommending it proceed to Council.
3. APPLICABLE POLICY OR LEGISLATION
The tender award is compliant with The Town’s Purchasing By-law 2006-42.
68 of 95 Awarding the tender for the construction of Heritage Park Junior Baseball Diamond aligns with the Healthy Lifestyle key performance indicator from the Community Based Strategic Plan.
4. ANALYSIS
Upon receiving approval of the plan, staff worked with Envision Tatham Inc. to issue the tender for the construction of the Junior Baseball Diamond. The following is a description of the works:
1. Siltation control and site protection 2. Removal & disposal of an existing washroom building, foundation and interior fixtures 3. Removal & disposal of a portion of the existing concrete skate park surface/ features and a portion of the existing asphalt BMX surfacing 4. Topsoil stripping, screening & stockpiling 5. Excavation, grading, and compacting of on-site fill material 6. Supply, haul, grading, placing & compacting of imported fill material 7. Baseball backstop, players screens, foul line posts and players benches 8. Granular baseball in-field material 9. Granular walkways and spectators area 10. Topsoil and finish grading 11. Sodding and seeding
Upon the Tender closing 9 bid packages were received. Bid prices listed below exclude HST.
Leading Edge Earthworks Inc. $189,614.54 Contractor B $194,615.14 Contractor C $214,626.40 Contractor D $239,807.70 Contractor E $275,499.54 Contractor F $295,240.24 Contractor G $299,825.20 Contractor H $339,737.66 Contractor I $415,770.15
5. EFFECT ON TOWN FINANCES
The amount recommended for approval based on this tender is $189,614.54. The total approved budget for Heritage Park development is $600,000 including engineering, design, a junior baseball diamond, a new skatepark, and all other costs associated with the development.
69 of 95
6. APPENDICES & OTHER RESOURCES
Appendix A Envision Tatham Inc. Report on Tenders
SIGNATURES
Prepared by: Department head: Wendy Martin Dean Collver Manager of Parks Director of Parks, Recreation & Culture Town of Collingwood Town of Collingwood
70 of 95 environmental planning + site design consultants
February 3, 2016
Via Email
Town of Collingwood File# ET112002‐1 Parks, Recreation and Culture 55 Ste. Marie Street Collingwood, ON L9Y 0W6
Attention: Mr. Dean Collver
Re: Heritage Park Junior Baseball Diamond ‐ PRC2016‐02 Report on Tenders
Dear Mr. Collver:
We are pleased to present our report on tenders for the construction of a junior baseball diamond at Heritage Park in the Town of Collingwood.
The project was advertised on Biddingo and the Collingwood Enterprise Bulletin on December 18, 2015. The ‘Closing Date of Tenders’ was January 21, 2016. A total of forty seven companies registered as plan takers for the project, either through Biddingo or directly through the Clerks office, and one addendum was issued during the tendering period.
Nine tenders were received and opened by the Deputy Clerk at 3:00 pm on January 21, 2016, at the Town of Collingwood Town Hall. Copies of the received tenders were provided to Envision‐Tatham Inc. for review and recommendation.
Bidders were required to submit a Tender Form, Schedule of Items & Prices, List of Subcontractors, Bidder’s Ability and Experience Form, Tender Security and signed copies of all Addenda. A compliance review was completed by the Town and it was confirmed that all tender submissions were considered complete with the required items, schedules and forms duly executed.
The extensions and additions in each tender were also checked. Bids from Contractors B, C, D and G contained minor mathematical errors which did not alter the final ranking of the submissions. These matters were considered minor irregularities and did not constitute any of the tenders being disqualified.
115 Sandford Fleming Drive, Suite 200, Collingwood, Ontario L9Y 5A6 T(705) 445-0422 F(705) 444-2327 [email protected] 71 of 95 2
The corrected tender prices, excluding HST, are as follows in ascending order: Leading Edge Earthworks Inc. $189,614.54 Contractor B $194,615.14 Contractor C $214,626.40 Contractor D $239,807.70 Contractor E $275,499.54 Contractor F $295,240.24 Contractor G $299,825.20 Contractor H $339,737.66 Contractor I $415,770.15
Our consultant’s estimate for the Heritage Park Junior Baseball Diamond is $276,619.20 (excluding HST). As per the Town’s request, all tenders and our consultant’s estimate do not include a contingency allowance.
We note that neither Envision‐Tatham nor our parent company C. C. Tatham & Associates has direct experience working with Leading Edge Earthworks Inc. The references supplied by the contractor from the Town of Wasaga Beach and Jones Consulting Group were contacted. All references provided positive feedback with respect to quality of workmanship, project management, contract compliance, cost effectiveness, problem solving, and general working relations.
Although the experience submitted by Leading Edge Earthworks Inc. is not extensive in sports field construction, their experience in grading, earthworks and site restoration demonstrates their ability to undertake the works required under this Contract. We note that a Category 5 baseball diamond does not require a high level of soil science, turf grass expertise, or specialized equipment to construct. As such, we do not feel that this project requires the expertise of a sports field contractor and we believe that Leading Edge Earthworks Inc. is capable of satisfactorily executing the work.
We recommend acceptance of the low tender by Leading Edge Earthworks Inc. and that Envision‐ Tatham be authorized to proceed with the preparation of the Contract Documents for execution.
Respectfully submitted,
ENVISION‐TATHAM
David Wood, BLA CSLA General Manager/ Senior Landscape Architect W:\Projects\2012 Projects\ET112002 Heritage Park Site Concept\ET112002__tender\PRC2016‐02_ReportTenders.doc
115 Sandford Fleming Drive, Suite 200, Collingwood, Ontario L9Y 5A6 T(705) 445-0422 F(705) 444-2327 [email protected] 72 of 95
STAFF REPORT Report # PRC2016-05-C
February 11, 2016 Submitted to: Mayor, Deputy Mayor and Council Submitted by: Dean Collver, Director, Parks, Recreation & Culture Subject: Community Arts Engagement
PURPOSE
• The purpose of this report is to inform Council of public engagement with artists and the local arts and culture community.
RECOMMENDATION:
THAT Council receive staff report # PRC2016-05-C titled Community Arts Engagement for information purposes.
1. BACKGROUND
The participation of the arts and culture community and the broader public is important to the achieving the following objectives of the arts and culture work plan:
• Collaborate with community organizations, committees, groups and town departments to develop arts and culture
• Facilitate relationships and communication between arts, culture community, the broader community and municipal services
• Implement approaches to aid capacity building, organizational development and funding within the arts community
• Support community arts and culture events and programs
• Develop policies and programs that foster arts and culture as an integral component of a healthy and vibrant community
73 of 95
Through call to artists, the striking of ad hoc juries and committees, auditions, call for nominations, networking and learning events and program support, approximately 400 community members representing various age groups and creative interests participated in 2015. For example, emerging artists as young as 10 years of age participated in the busker program and artists who have practiced at a professional level for years display their work in Council Chambers. Over 60 students have participated in Collingwood Art on the Street since 2012 and 145 local artists took part in call to artist processes last year.
Various means are used to reach out to the public including social media, websites, newspapers, and brochures. In addition, PRC has a database of 500 local artists, photographers, performers, cultural organizations and associations, creative businesses, cultural patrons, volunteers and educational leaders that receive communication about opportunities to participate.
2. INPUT FROM OTHER SOURCES
This staff report was reviewed by department heads for feedback.
The report was discussed at the Community Services Standing Committee meeting held February 11, 2016, recommending it proceed to Council.
3. APPLICABLE POLICY OR LEGISLATION
Culture and the Arts is one of five goals of the Community Based Strategic Plan. The Plan states that the community’s goal is to cultivate educational opportunities and local events that encourage the development of local culture and the arts.
4. ANALYSIS
2015 Community Arts Engagement
• 108 participants in the Collingwood Arts and Culture Awards (attendees, nominators, selection committee, performers) • 102 participants in networking and learning events • 120 participants in Collingwood Art on the Street (artists, jury members) • 18 artists participate in public art processes • 22 participants in busker program (auditions, jury panel, local businesses) • 23 participants in calls for participation (art in Council Chambers, Mayor’s greeting card, Culture Days, other juries) • 14 organizations receive hands on support for events or programs
2016 will build upon existing public engagement in arts and culture including the Creative Collingwood Symposium, Collingwood Arts and Culture Awards, call to artists,
74 of 95 networking socials and collaboration with artists, schools and community initiatives including the artwork tribute to Barbara Weider, Youth Arts Week, application to artsVest and a working group to develop the vision and objectives for public art at the Library/Tremont. In addition, staff will participate in County initiatives through the Simcoe Cultural meetings and Provincial initiatives through the Creative City Network of Canada Ontario meetings.
The Development Charge Study has indicated funding availability for a Parks, Recreation, and Culture Master Plan in 2017. This study will incorporate the development of Municipal Culture Policy within its framework. A “Community Needs Analysis” will also inform the Master Planning process as recommended in the BMA Operation Review report of 2015.
5. EFFECT ON TOWN FINANCES
Not applicable
6. APPENDICES & OTHER RESOURCES
Not applicable
SIGNATURES
Prepared by: Department head: Tanya Mazza Dean Collver Coordinator, Arts and Culture Director, Parks, Recreation and Culture Town of Collingwood Town of Collingwood
75 of 95
STAFF REPORT Report # PRC2016-06-C
February 11, 2016 Submitted to: Mayor, Deputy Mayor and Council Submitted by: Dean Collver, Director, Parks, Recreation & Culture Subject: Delegation of Authority to Deaccession Museum Artifacts
PURPOSE
• The purpose of this report is to streamline processes by Council delegating specific authority to the Director of Parks, Recreation, and Culture.
RECOMMENDATION:
THAT Council delegate authority to the Director of Parks, Recreation, and Culture for deaccessioning artifacts from the Collingwood Museum.
1. BACKGROUND
Deaccessioning refers to the permanent removal of an artifact from the Museum’s permanent collection and must be undertaken in accordance with the highest professional standards and ethics as set out in the Canadian Museum Association Code of Ethics and the International Community of Museums Code of Ethics.
The process of deaccessioning an artifact is initiated by Collingwood Museum staff in accordance with the Collections Management Policy: 10 Deaccessioning. Currently, deaccession recommendations are approved by the Collingwood Museum Advisory Committee, Community Services Standing Committee, and Council.
2. INPUT FROM OTHER SOURCES
The Collingwood Museum Advisory Committee discussed the proposal and supports the delegation of authority to municipal staff, as provided in the attached minutes of December 8, 2015.
76 of 95 The report was shared with Department Heads for feedback. The report was discussed at the Community Services Standing Committee meeting held February 11, 2016, recommending it proceed to Council.
3. APPLICABLE POLICY OR LEGISLATION
Collections Management Policy: 10 Deaccessioning
4. ANALYSIS
The intent of the delegation of authority is to expedite the deaccession process and to eliminate the necessity to have all deaccessions go to the Community Services Standing Committee and Council for approval.
Deaccession proposals for artifacts purchased by the Collingwood Museum, or for which tax receipts were issued by the Corporation of the Town of Collingwood, will not be affected by this change in delegation and will continue to be approved by the Standing Committee and Council.
Museum staff has confirmed with the Museum and Heritage Programs Advisor for the Ministry of Tourism, Culture and Sport that this change in delegation will not affect the Museum’s eligibility for the Community Museum Operating Grant (CMOG).
5. EFFECT ON TOWN FINANCES
There is no effect on Town finances as a result of this report.
6. APPENDICES & OTHER RESOURCES
None
SIGNATURES
Department head: Dean Collver Director, Parks, Recreation and Culture Town of Collingwood
77 of 95 STAFF REPORT Report #PRC2016-07-C February 22, 2016
Submitted to: Mayor, Deputy Mayor and Council Submitted by: Dean Collver, Director, Parks, Recreation & Culture Subject: Georgian Triangle Tourist Association Tenancy Agreement
PURPOSE
• The purpose of this report is to provide Council with a proposed tenancy agreement between the Town of Collingwood and the Georgian Triangle Tourist Association (GTTA), and to seek authorization to enter into the agreement for a one year term automatically renewed pending annual assessment.
RECOMMENDATION:
THAT Council authorizes staff to enter into an agreement with the Georgian Triangle Tourist Association whereby the Town of Collingwood provides no cost office space to the GTTA in exchange for visitor information and reception services.
AND THAT Council authorizes Staff and the Mayor to sign all necessary documents to execute the final agreement.
1. BACKGROUND
The GTTA relocated to 45 St. Paul Street (The Station) in July of 2012 following the sale of the organization’s former office building. The GTTA was provided the shared space with the Collingwood Museum in exchange for visitor information and reception services in an effort for both parties to realize operational efficiencies and to maximize visitation. Upon review of the arrangement in 2015, it was identified that both parties would benefit from a formalized agreement that outlines expectations and parameters of tenancy. This was also identified in the BMA operational review as an area requiring evaluation and refining.
78 of 95
2. INPUT FROM OTHER SOURCES
The GTTA Board of Directors has reviewed and supports the draft tenancy agreement.
The report was discussed at the Community Services Standing Committee meeting held February 11, 2016, recommending it proceed to Council.
3. APPLICABLE POLICY OR LEGISLATION
Evaluating and refining this arrangement and formalizing a tenancy agreement support the BMA operational review recommendations.
4. ANALYSIS
The presence of the tourism office within the Collingwood Museum brings additional visitors to the site who otherwise may not be introduced to this cultural asset. The municipality benefits further as the GTTA operates seven-days-a-week which permits access to the facility beyond what the museum is currently resourced to deliver. The GTTA staff members perform the visitor greeting role and are trained by municipal staff to provide basic museum-related information and (when museum staff are not present) to conduct museum gift shop sales. In exchange, the GTTA is provided no cost office space and associated amenities such as parking, storage, and snow removal.
There are challenges with the current spatial allocation of the GTTA which has limited functionality of museum operations. These have been addressed with the GTTA and a suitable alternative has been proposed.
The draft agreement addresses the conditions of tenancy and the visitor information and reception service delivery expectations.
5. EFFECT ON TOWN FINANCES Not applicable 6. APPENDICES & OTHER RESOURCES
Appendix A Draft Tenancy Agreement – Town of Collingwood & Georgian Triangle Tourist Association
SIGNATURES
Prepared by: Department head: Karen Cubitt Dean Collver Manager, Culture & Events Director, Parks, Recreation & Culture Town of Collingwood Town of Collingwood
79 of 95
Georgian Triangle Tourist Association / Collingwood Museum Tenancy Agreement
THIS AGREEMENT made as of 1st day of January , 2016
BETWEEN
The GEORGIAN TRIANGLE TOURIST ASSOCIATION
(hereinafter the “GTTA”) and
THE CORPORATION OF THE TOWN OF COLLINGWOOD
(hereinafter the “Town”)
WHEREAS, the Town wishes to offer Visitor Information Services at the Collingwood Museum; and
WHEREAS, the Town deems it appropriate to contract such services to the GTTA in exchange for tenancy in a Town-owned facility, pursuant to the terms and conditions provided herein.
NOW THEREFORE, the parties hereto agree as follows:
1. Purpose
The purpose of this Agreement is to identify the roles and responsibilities of each of the respective parties in the delivery of Visitor Information Services at the Collingwood Museum and the rights of tenancy within the Collingwood Museum facility.
2. Obligations of the GTTA
The GTTA will:
(a) Operate and maintain a Visitor Information Service at the Collingwood Museum with minimum hours of :
i. Sunday to Saturday, January 1 – December 31, 9:00 a.m. to 5:00 p.m. with the exception of Christmas Day
ii. Lunches and breaks to be scheduled among GTTA staff to ensure visitor information coverage is maintained throughout open hours.
80 of 95
(b) Conduct building opening and closing procedures in accordance with Collingwood Station Policy and Procedures Manual: Daily Procedures Section C-OJ. (c) Perform cash opening and closing procedures on weekends and when Museum staff members are not on site
(d) When Museum staff members are not on site, ensure all museum visual displays are turned on in the morning and off at night and appropriate volume levels are maintained during the day
(e) Greet guests to the building according to the greeting protocol provided in Appendix A.
(f) Be able to answer basic museum-related questions as per the FAQs in Appendix A and direct visitors to the ipads for additional information on the Station and exhibit content
(g) Provide notification when new staff is hired so that Museum staff can provide the required building and general museum training.
(h) Keep a record of museum visitors in conjunction with the GTTA tracking protocols.
i. Track total daily number of visitors into the building as recorded by the electronic counter on the door. Reset counter at the beginning of each day.
(i) Solicit and collect admission by donation for entry into the Collingwood Museum.
(j) Conduct gift shop sales in accordance with Town sales and cash handling policies. Merchandise display, inventory, and ordering are the responsibility of the Town.
(k) Ensure GTTA staff members maintain a professional appearance including appropriate office attire or uniforms, as applicable.
(l) Have a health and safety program in compliance with the Ontario Occupational Health & Safety Act (OHSA), and the Workplace Safety & Insurance Board (WSIB) and applicable regulations including First Aid requirements.
(m)Provide a copy of a valid Clearance Certificate from the Workplace Safety & Insurance Board (WSIB) as proof of insurance and account in good standing.
81 of 95
(n) Ensure staff members are trained in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC) and provide documentation of training.
(o) Actively participate in emergency response exercises held by the Town including fire drills and fire extinguisher training.
(p) Actively participate with the Town in resolving formal recommendations to improve health and safety.
(q) Provide proof of Criminal Record Check including vulnerable sector check for all GTTA staff members.
(r) Provide proof of a minimum of $5,000,000 Commercial General Liability insurance with the Town named as an additional insured.
(s) Maintain the aesthetic integrity of the Museum within the identified GTTA- allocated space and with regards to interior and exterior signage.
3. Obligations of the Municipality
The Town will provide to the GTTA at no charge:
(a) A maximum of xxx sq’ of work space within the main area of the Museum. Additional private meeting space may be accessed as available within Museum work space.
(b) Storage space of approximately 85.5 cu ft located among three lockable cabinets.
(c) Washroom facilities
(d) Parking
(e) Janitorial services
(f) Utilities including water and electricity
(g) Identification of The Station as home of the Collingwood Museum and GTTA through available municipal channels including signage, mapping, social media, and other advertising means.
(h) Training to GTTA staff on building opening and closing procedures, fire safety plan and emergency procedures, gift shop sales and cash handling procedures.
82 of 95
(i) Building keys and codes to appropriate GTTA staff and review of key policy.
83 of 95
4. Term
This Agreement shall commence January 1, 2016 and continue in full force and effect through to December 31, 2016, unless terminated earlier as provided herein. This Agreement shall renew automatically pending annual review.
5. Cancellation Provision
This Agreement may be terminated by either Party without cause upon either Party providing to the other written notice of termination at least ninety (90) days prior the date of termination.
6. Indemnity, Waiver and Release
The GTTA agrees to indemnify and hold the Town, as well as its elected officials, officers, agents and employees, harmless from any liability, loss or damage that they may suffer as a result of claims, demands, costs or judgments against them for which the Town is not insured or that exceed its insurance coverage and that arise out of the operations of the GTTA pursuant to this Agreement.
7. Relationship
The GTTA is an independent non-profit organization performing a service for the Town; the GTTA is not an agent of the Town; and this Agreement does not constitute a joint venture between the parties.
For the purposes of this agreement the Director of Parks, Recreation & Culture will be the main point of contact for the GTTA.
8. Non-Assignment
This Agreement, or any of the rights or obligations thereunder, shall not be assigned, in whole or in part, by the GTTA without the prior written consent of the Town.
9. Notice
Any notice required or permitted under the Agreement shall be provided by personal delivery or by email as follows:
To the Town:
The Corporation of the Town of Collingwood 97 Hurontario Street Collingwood, Ontario, L9Y 3Z5
84 of 95
Attention: <*>
Email: <*>
TO the GTTA:
Georgian Triangle Tourist Association 45 St. Paul Street Collingwood, Ontario L9Y 3P1 Attention:
Email:
10. Governing Law
This Agreement shall be governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set out above.
Georgian Triangle Tourist Association Corporation of the Town of Collingwood
______Name Name Title Title
______Name Name Title Title
We have authority to bind the Association
85 of 95 COMMUNITY SERVICES STANDING COMMITTEE REPORT TO COUNCIL COMM2016-01 February 22, 2016
Submitted to: Mayor and Council Subject: February 11, 2016 – Community Services Standing Committee Meeting
RECOMMENDATION:
That Council receive the Community Services Standing Committee Report from the meeting held February 11, 2016 as presented.
1. BACKGROUND
Listed below are the actions resulting from the Community Services Standing Committee meeting held on February 11, 2016 for Council’s for consideration.
2. MEETING ATTENDANCE / ADOPTION OF AGENDA / MINUTES
Members of Council Present: Councillor Fryer, Chair Councillor Doherty Councillor Madigan
Moved by Councillor Doherty Resolution No. COMM2016-01-01 Seconded by Councillor Madigan
THAT the content of the Community Services Standing Committee Agenda for February 11, 2016 be adopted as presented.
CARRIED
BUSINESS ARISING FROM THE PREVIOUS MEETING (November 26, 2015) - Nil DECLARATION OF CONFLICT OR PECUNIARY INTEREST - Nil
3. COMMUNITY ANNOUNCEMENTS
The Standing Committee reported on various community events they had attended and announced upcoming events, including the cancellation of the snowshoe walk due to trail conditions.
4. REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
Trails Advisory Committee Member George Christie addressed the Standing Committee to explain the scope of extending the Rail Trail to Barrie. The Committee is seeking Council’s support and financial assistance to allow for the eventual construction of this rail loop from Meaford through Collingwood so that eventually it could be connected to the Trans Canada Trail.
- 1 - 86 of 95
Moved by Councillor Doherty Resolution No. COMM2016-01-02 Seconded by Councillor Madigan
THAT the minutes of the Trails Advisory Committee meeting held December 10, 2015 and January 14, 2016 be hereby received and the recommendations approved and referred to Council for final approval:
December 10, 2015 Recommendations: THAT the Trails Advisory Committee supports extending the Train Trail from Stayner to Utopia alongside the railway tracks within the existing railway right of way and request the Town of Collingwood provide permission to have the trail built along the side of the rail.
Amendment: Moved by Councillor Madigan Seconded by Councillor Doherty
THAT the Standing Committee recommend Council direct staff to prepare a report to further investigate the trail extension and its connectivity to Barrie.
CARRIED
Moved by Councillor Doherty Resolution No. COMM2016-01-02 Seconded by Councillor Madigan
THAT the minutes of the Trails Advisory Committee meeting held December 10, 2015 be hereby received and the recommendations approved and referred to Council for final approval, further recommending a staff report be drafted to further investigate the trail extension and its connectivity to Barrie:
December 10, 2015 Recommendations: THAT the Trails Committee supports extending the Train Trail from Stayner to Utopia alongside the railway tracks within the existing railway right of way and request the Town of Collingwood provide permission to have the trail built along the side of the rail.
CARRIED
Deputy Clerk Dahl explained the extensive process to change street names that have already been assigned, noting that 911 addressing is in effect. This will be reflected in the motion when considered by Council.
Moved by Councillor Doherty Seconded by Councillor Madigan
THAT the minutes of the Trails Advisory Committee meeting held January 14, 2016 be hereby received and the recommendations approved and referred to Council for final approval:
January 14, 2016 Recommendations: THAT the Trails Advisory Committee recommends that when Cranberry Trail East & Cranberry Trail West are connected, that the new street have ‘Trail’ removed from the designated street name.
CARRIED
Moved by Councillor Madigan Resolution No. COMM2016-01-03 Seconded by Councillor Doherty
- 2 - 87 of 95 THAT the Museum Advisory Committee meeting held December 8, 2015 and January 21, 2016 be received and the recommendations therein approved and referred to Council for final approval:
December 8, 2015 THAT the Museum Advisory Committee accept the Accessions List as attached hereto and that Council endorses the Committee’s recommendation to accept those items by the Museum.
THAT the Museum Advisory Committee accept the Deaccessions List as attached hereto and that Council endorses the Committee’s recommendation to dispose of those items by the Museum.
CARRIED
Moved by Councillor Madigan Resolution No. COMM2016-01-04 Seconded by Councillor Doherty
THAT the Georgian Trail Board of Management minutes of November 25, 2015 be received for information.
CARRIED
5. STAFF REPORTS
PRC2016-04 Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond Heritage Park Award of RFP Purpose: To update the Community Services Standing Committee in order that it may recommend for Council to award the tender for the construction of the Junior Baseball Diamond at Heritage Park.
Moved by Councillor Madigan Resolution No. COMM2016-01-05 Seconded by Councillor Doherty
THAT the Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
Recommendation: THAT Council receive staff report PRC2016-04 entitled “Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond”;
AND THAT Council award the tender to Leading Edge Earthworks Inc. for the tendered amount of $189,614.54 plus HST;
AND FURTHER THAT Council authorizes Staff and the Mayor to sign all necessary documents to execute the contract.
CARRIED
PRC2016-05 Community Arts Engagement Purpose: To inform Council of public engagement with artists and the local arts and culture community.
Moved by Councillor Doherty Resolution No. COMM2016-01-06 Seconded by Councillor Madigan
THAT the Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
- 3 - 88 of 95
Recommendation: THAT Council receive staff report PRC2016-05 titled “Community Arts Engagement” for information purposes.
CARRIED
PRC2016-06 Delegation of Authority to Deaccession Museum Artifacts Purpose: To streamline processes by Council delegating specific authority to the Director of Parks, Recreation, and Culture.
Moved by Councillor Madigan Resolution No. COMM2016-01-07 Seconded by Councillor Doherty
THAT the Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
Recommendation: THAT Council delegate authority to the Director of Parks, Recreation, and Culture for deaccessioning artifacts from the Collingwood Museum.
CARRIED
PRC2016-07 Georgian Triangle Tourist Association (GTTA) Tenancy Agreement Purpose: To provide Council with a proposed tenancy agreement between the Town of Collingwood and the Georgian Triangle Tourist Association (GTTA), and to seek authorization to enter into the agreement for a one year term automatically renewed pending annual assessment.
Moved by Councillor Madigan Resolution No. COMM2016-01-08 Seconded by Councillor Doherty
THAT the Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
Recommendation: THAT Council authorize staff to enter into an agreement with the Georgian Triangle Tourist Association whereby the Town of Collingwood provides no cost office space to the GTTA in exchange for visitor information and reception services;
AND FURTHER THAT Council authorizes Staff and the Mayor to sign all necessary documents to execute the final agreement.
CARRIED
Director Dean Collver is to provide clarification to the square footage allocated for GTTA use at the Council meeting.
6. DEPARTMENTAL UPDATES/DISCUSSIONS
. 2016 Elvis Festival Update: Director Collver elaborated on the second of the threeyear mandate of the Festival, noting the focus is to broaden the demographic for the festival. There are four distinct stages being proposed, all in the downtown. The Collingwood Live & Original Music Series has been expanded to include showcase, songwriter showdown, and encore. The midway is under review and is not expected to return in 2016.
Healthy Kids Community Challenge: Project Manager Jennifer Parker updated the Standing Committee on the different initiatives that have been incorporated into the action plan which focuses on increasing the level of all types of physical activity which is fundamental to improve
- 4 - 89 of 95 physical and emotional wellbeing of young children. The Ministry of Health and Long Term Care is very supportive of Collingwood’s Action Plan. Chair Councillor Fryer requested that Deputy Clerk Dahl circulate the Healthy Kids Activity Outline to Council.
. Family Jam: Manager of Culture and Events Karen Cubitt outlined the broad range of activities planned for the Family Day weekend.
. Activity Guide: Manager of Culture and Events Karen Cubitt advised that the Spring Activity Guide has been printed and is in the process of being distributed.
. Side Launch Days: Scheduled for August 6, 2016. The BIA is taking the lead on activities for the August 1st Civic Holiday Weekend.
7. CORRESPONDENCE
None
8. PUBLIC DELEGATION(S)
None
9. OTHER BUSINESS
. County of Simcoe Trails and Active Transportation Initiatives Dan Kingsbury, Planner, County of Simcoe provided a detailed PowerPoint Presentation regarding the County’s mandate and goals to create an accessible, integrated trails network throughout Simcoe County for the enjoyment of its residents and as a tourist attraction to the County.
. Memo re: Bill 100, Supporting Ontario Trails Act, 2015, and Consent Correspondence from Township of Montague. Director Collver explained that as Montague is a rural community, Collingwood does not have the same level of concern.
. Georgian Trail Board of Management Councillor Doherty advised that a subcommittee has been formed. The subcommittee is reviewing its financials and will be making recommendations to participating councils.
10. ADJOURNMENT
Moved by Councillor Madigan
THAT the Community Services Standing Committee meeting adjourns at 7:10 p.m.
CARRIED
- 5 - 90 of 95
REPORT ON COMPLAINT filed in accordance with Section 239 of the Ontario Municipal Act 2001 (as amended) Corporation of the Town of Collingwood
Prepared by: John G. Maddox JGM Consulting February 15th, 2016
JGM/mjm February 15th, 2016 91 of 95 2
REPORT ON COMPLAINT filed in accordance with Section 239 of the Ontario Municipal Act 2001 (as amended) Corporation of the Town of Collingwood Prepared by: John G. Maddox, JGM Consulting
Effective January 1st 2008, the Municipal Act was amended to provide reasonable access to the Municipal ratepayers to file a complaint with respect to “Closed Meetings” and “Public Notice” of those meetings.
Municipalities were provided with an opportunity to appoint a “Closed Meeting Investigator” under Section 239 of the Municipal Act or in the absence of doing so the Office of the Ontario Ombudsman would undertake such a review.
The legislative amendments were put in place in an effort to ensure greater accountability, openness and transparency with respect to “local government” decision making.
As the Closed Meeting Investigator for the Town of Collingwood I did receive on or about January 8th, 2016 a complaint with respect to a number of closed meetings convened by council that did not comply with Sections 238 and 239 of the Municipal Act. The complaint alleges that certain matters discussed did not meet the requirements of Section 239 (2) of the Municipal Act which provides for certain exceptions for which a meeting can be closed.
The jurisdiction of the investigator is outlined in Section 239.2 (1) of the Municipal Act and speaks in part to “whether the Municipality has complied with Section 239 or a procedure bylaw under 238 (2) in respect of a meeting or part of a meeting that was closed to the public.”
The complaint identifies several meetings beginning with January 5th, 2015 thru January 4, 2016 (a total of 8 meetings) and the complainant alleges that certain matters discussed did not meet the “exception” test as outlined in Section 239 (2) of the Municipal Act. These allegations pertain to matters involving the Airport that is situated in the adjacent Municipality but owned by the Town of Collingwood. The Town of Collingwood is responsible for approximately 90% of the operation budget of the Airport. There does exist an Airport Board made up of 4 members who are responsible for the day to day operations.
I did in late January request and receive agenda and Minutes for all of the meetings identified along with other relevant background material. Upon review of this material I arranged through the office of the clerk to meet with staff and any Council member who
92 of 95 3 wished to meet. These meetings took place in the Municipal Office on February 2nd, 2016.
In preparation of my review of this matter I should indicate that I do subscribe to the theory that “closed session” provisions need to be in place and that in most circumstances should be the exception rather than the “norm”. Further more it is important to recognize that while a “matter” may fall under one of the exemptions it should not be automatic that a closed session is required.
I have reviewed the records as provided and have consulted (met) with a number of staff and elected officials and my review of this matter will be based on the outcome of these meetings.
It is clear that the Municipality in preparation for meetings do review the agenda and evaluate the need for a closed session on any matter. The Clerk’s department is well prepared to offer “guidance and advice” in this regard.
The complaint before me alleges that a series of meetings over the past 12 months did not meet the “closed session” requirements. These meetings were January 5th, 2015; February 2nd, 2015; February 17th, 2015; April 17th, 2015; May 4th, 2015; October 19th, 2015; November 16th, 2015; and January 4th, 2016. All of the meetings identified had a component related to the Airport and also had a “closed session”. There were other matters identified for the closed portion in many of these meetings not just the “airport”.
I think that the subject matter is consistent throughout and therefore, will not analyze each of the meetings identified in the complaint. In my opinion the subject matter does require the benefit of “closed session” discussions. As the matter progressed from January 2015 there are likely to be specific areas that would require private discussions and debate. These occasions are very likely to continue in the future as this matter moves towards final resolution.
I am also of the opinion that in the early stages of discussion there are likely parts of this initiative that could have been afforded some degree of public awareness – not to the degree that the integrity of the outcome would be compromised.
My first reaction to the January 5th, 2015 meeting left me wondering if this was the first time the “new Council” had seen the report and if so, then was concerned that it may have been pre-mature to exercise “closed meeting” privileges. However, upon further review it has become apparent that several components exposed in this report have been ongoing and public discussions could in fact compromise ongoing negotiations and in fact have a negative impact on the final outcome.
93 of 95 4
The subsequent meetings identified in some instances don’t provide me with any clear indication that there was a significant discussion on this matter that in any way would impact on the eventual outcome. I do acknowledge that ultimately “Council” must make that decision – on the advice of their staff. The discussion on this matter during the course of 2015 clearly escalates and public disclosure on a variety of components could compromise the eventual outcome.
I do believe that the Municipality exercises caution and due diligence in their examination of potential “closed meeting” business. There is often a “fine line” between “public awareness” and the need to minimize Municipal exposure on any given subject matter.
I would respectfully make a couple of recommendations that may assist Council with respect to “closed session” deliberations: The agenda could provide greater clarity to what exception is being used for a certain subject. In my review there were certain situations that I was not able to satisfy myself as to the exception that was applied.
The use of “closed session” is something that is a very useful tool to Council particularly on matters that meet the Municipal Act requirements of Section 239 (2) and there should be some attempt to provide by resolution the “general nature” of the matter.
In an effort to provide some level of public awareness I would encourage Council to implement some protocol that would provide for “rise and report” following a “closed session”. Given the frequency of “closed session” discussions this would/could minimize public anxiety with respect to closed meetings. I do acknowledge that there will be occasions when it is difficult to report in any detail as it could compromise the integrity of the final outcome.
Respectfully submitted
John G. Maddox JGM Consulting
94 of 95 BY-LAW No. 2016-009 OF THE CORPORATION OF THE TOWN OF COLLINGWOOD
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD
WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(1), provides that the powers of a municipality shall be exercised by its council;
AND WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(3), provides a municipal power, including a municipality's capacity, rights, powers and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;
AND WHEREAS it is deemed expedient that the actions of all meetings of Council of The Corporation of the Town of Collingwood be confirmed and adopted by by-law;
NOW THEREFORE COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD ENACTS AS FOLLOWS:
1. THAT the actions of the Council of The Corporation of the Town of Collingwood in respect of: a) each recommendation in the reports of the Committees; b) each motion, resolution or other action passed, taken or adopted at the meetings listed below are hereby adopted, ratified, and confirmed as if same were expressly included in this by-law, provided that such adoption and confirmation shall not be deemed to include the final passing of a by-law the requires the prior approval of a Minister, a Ministry, to the Ontario Municipal Board or any other governmental body:
. Special Meeting of Council held February 18, 2016 . Regular Meeting of Council held February 22, 2016
2. THAT the Mayor and the proper officials of The Corporation of the Town of Collingwood are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in Section 1.
3. THAT the Mayor, or in the absence of the Mayor, the Deputy Mayor, and the Clerk, or in the absence of the Clerk, the Chief Administrative Officer; a) are authorized and directed to execute all documents to the action taken by Council as described in Section 1; b) are authorized and directed to affix the seal of The Corporation of the Town of Collingwood to all such documents referred to in Section 1.
4. THAT this by-law shall come into effect upon the passing thereof.
ENACTED AND PASSED this 22nd day of February, 2016.
______MAYOR
______CLERK
BL 2016-009 Confirmatory95 of 95