Empowering with Information COMPENDIUM of IMPORTANT
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Empowering with information COMPENDIUM OF IMPORTANT DEPARTMENTAL CIRCULARS / ORDERS 2012 - 13 THE KOLKATA MUNICIPAL CORPORATION 1 2 MESSAGE I am immensely pleased to note that the Kolkata Municipal Corporation is bringing out the Compendium of important Departmental Circulars and Office Orders for the financial years 2010-11 to 2013-14 separately in four volumes. This is a constructive initiative taken, considering the fact that many important departmental office orders and Circulars have been compiled in a single volume pertaining to the relevant financial year. This will serve as a comprehensive guide to office work. Illustrations contained in various Central and State Acts and Rules framed thereunder, by the respective Government, and Resolutions taken in the Mayor-in- Council and Corporation level meetings have been reflected in the directives, guidelines and instructions contained in the Departmental Circulars and Office Orders. The overall aim is to increase efficacy in work and to make the administration more responsive. Efforts have been made to maintain concordance between organizational goals, procedures of work and functionaries entrusted with the responsibility of discharging them. For those who are working in the Kolkata Municipal Corporation and for future entrants, the Compendium of important Departmental Circulars and Office Orders will be an invaluable source of training, guidance and reference. I am sure that the volumes of Compendium of important Departmental Circulars and Office Orders would be of help to all who serve in the Kolkata Municipal Corporation to increase their efficiency and effectiveness in work. Sovan Chatterjee Mayor The Kolkata Municipal Corporation 3 4 Khalil Ahmed, I.A.S. THE KOLKATA MUNICIPAL CORPORATION Municipal Commissioner Central Municipal Office Building 5, S. N. Banerjee Road Kolkata - 700 013 Phone 2283 1234; FAX 2286 1434/1334 PREFACE There are a number of Circulars and Office Orders which have been issued from the Offices of the Municipal Commissioner and other Controlling Officers of the respective departments of the Kolkata Municipal Corporation from time to time. The need was felt to publish the volumes of Compendium of important Circulars and Office Orders, for the financial year 2010-11 to 2013-14, so that the Circulars and office orders were readily available at the time of urgency. The volumes of Compendium of Circulars can serve as reference books on the day to day functioning of the departments of this Corporation and will throw light on the nuances of City Administration and Urban Governance. Surely this publication of Compendium in four separate volumes, will serve as vital sources of information on the nature of work and functions of various departments of this Corporation. These volumes of Compendium will empower the functionaries at all levels of the Kolkata Municipal Corporation and will enhance the efficacy of the workforce. An elaborate exercise was done under the guidance of Sri Upendranath Sarkar, Joint Municipal Commissioner (Personnel & Supply) and Sri Harihar Prasad Mandal, Municipal Secretary, to collect, compile and publish the volumes of Compendium. Concerted effort was put in by Sri Saubhik Bhattacharya, Dy. Manager (Mpl. Commissioner’s Department) and Sri Kalicharan Banerjee, Dy. Manager (Dept. of Social Welfare & Urban Poverty Alleviation) to compile the Circulars and office orders issued from respective departments. All Controlling Officers and Heads of Departments have also put in their endeavour in providing the office orders and circulars for the publication of the volumes of the Compendium. Sri Ayan Goswami, Steno-typist and Sri Saikat Roy, Computer Operator, both have made every effort in typing these circulars and office orders. Sri Biswajit Biswas, Press Superintendent has taken painstaking effort to print the volumes of Compendium in our Printing Press. We are thankful to all of them. Dated : 2nd May, 2014 (Khalil Ahmed) Municipal Commissioner 5 6 CONTENTS OFFICE OF MUNICIPAL COMMISSIONER Circular Date Brief Description Related Deptts./ Page No. Subject/Issued By No. 1 02/04/12 Guideline to deal with Delegation of power to Assessor- Assessment- 21 Collectors for area- correction and consequential change Collection in decided valuation. 2 02/04/12 Guideline to deal with assessment and mutation cases of Assessment- 21 Khatal Lands. Collection 5 12/04/12 Guideline to deal with the files where assessment had Assessment- 22 already been made as vacant land, but now the parties/ Collection applicants are claiming that assessment should have been done on the basis of land with structure. 6 12/04/12 Introduction of statement of “Outstanding Dues” or state- Assessment- 23 ment of “No Outstanding Dues” with P.D Bills for 2012-13 Collection as well as facility to obtain NOC from KMC Web Portal. 7 13/04/12 Guideline with regard to verification of Waiver LOI by the Assessment- 23 Department / Cell(s) concerned attached to respective Collection Assessor-Collectors. 14 01/06/12 Letter of intimation (LOI) to be made available from any Assessment- 24 office of Assessment-Collection Department. Collection 79 09/11/12 Mutation and Assessment of unassessed vacant properties/ Assessment- 24 plots of land. Collection 80 09/11/12 Modification in the delegation of powers as contained in Assessment- 24 the Mpl. Commissioner’s Circular No. 23 of 2006-07 Collection 81 09/11/12 Modality for granting mutation in cases where applica- Assessment- 26 tion are submitted with Memos issued by the Department Collection of Fisheries, Agriculture, Aquatic Resources & Fish Harbours, Govt. of West Bengal / KMDA/ KIT etc. 93 06/02/13 Decisions of the Mayor-in-Council regarding resumption Assessment- 26 of the process of General Revaluation for augmentation Collection of KMC revenue. 18 07/06/12 Processing of files/bills through ERP System in respect of Bustee Services 27 work executed under BI codes controlled by Bustee Deptt. but executed by Engineers of other departments with the supervision of OSD (Bustee Services) 53 28/09/12 Submission of completion report to Bustee Department Bustee Services 28 after utilisation of fund allotted under Bustee Services B.I.Codes. 64 16/10/12 West Bengal Urban Wage Employment Scheme- Borough Bustee Services 28 Executive Engineers are to incur expenditure to the tune of Rs. 1500 from the scheme for procurement of equipment. 66 17/10/12 West Bengal Urban Wage Employment Scheme 2012-2013 Bustee Services 28 - In partial modification of MC’s Circular No. 64 of 2012-13, Borough Executive Engineers are to incur expenditure to the tune of Rs. 1500 per ward from the scheme for procure- ment of equipment. 102 11/03/13 For successful implementation of West Bengal Urban Wage Bustee Services 28 Employment Scheme for the year 2013-14, all concerned are to prepare and submit schemes to Jt. Mpl. Commi- ssioner (Dev.) 7 Circular Date Brief Description Related Deptts./ Page No. Subject/Issued By No. 27 21/07/12 Removal of waste papers, heaps of old files, broken Care taker 32 furniture from many areas of CMO Buildings and Hogg Buildings and to make working environment suitable for enhancement of output. 31 08/08/12 In continuation of MC’s Circular No. 27 of 2012-13 Care taker 32 dated 21-07-2012, actions to be taken regarding upliftment and cleanliness of Office and corridors of CMO Buildings. 95 14/02/13 In addition to MC’s Circular No. 78 of 2012-13 dated City 33 07-11-2012, every 3rd Wednesday of the month at 10:30 am Beautification in the Conference Hall -I, a review meeting will be held relating to city beautification work. 25 14/07/12 Activities of the City Disaster Management Committee and Disaster 33 DG (Civil) to act as Coordinator of the Committee and to Management ensure inter departmental coordination among the listed departments. 26 19/07/12 In partial amendment of MC’s Circular No. 25 of 2012-13 Disaster 34 dated 14-07-2012, DG(PMU, PPP & Market) shall look Management after as Coordinator of the City Disaster Management Committee in place of DG (Civil). Office 09/03/13 Formation of Borough Level Task Force and a Central Task Disaster 34 Order Force on Fire Safety in the markets and other important Management 100 establishments. 105 21/03/13 In reference to Mpl. Commissioner’s Office Order No. 100 Disaster 35 of 2012-12 dated 09-03-2013, DG (Civil) -Member will be Management replaced by DG (Market)- Member in the Corporation Level Task Force. 54 29/09/12 Formation of a Committee to ensure implementation of E-Governance 35 E-Governance, to take stock of the current situation and to take remedial actions. 72 30/10/12 Disposal of unutilised Mid Day meal food grains Education 36 33 10/08/12 All tenders above Rs. 25 lakh to be done through E-ten- E-Tender 37 dering process from 01-08-2012 and tenders above Rs.5 Lakh e-tendering process will be followed from 1-10-2012. 63 13/10/12 In partial modification of MC’s Circular No.57 of 2012-13 E-Tender 37 dated 29-09-2012 all concerned are hereby communicated that implementation of e-tendering for works above Rs.5.0 lakh, but below Rs. 25.0 lakh will be implemented from 1st April 2013. 57 29/09/12 E-tendering and e-payment systems shall be effected from E-Tender 37 1st April 2013. 41 04/09/12 Emergent and superior-level personnel arrangements during Festive season 37 festive days from October 19 to October 25, 2012. related 42 04/09/12 Emergent instruments / apparatus arrangements during Festive season 41 festive days from October 19 to October 25, 2012 (24 × 7 related arrangements) 68 18/10/12 KMC Control Room normally operational for 24X& hours Festive season 45 during the festive days will be head by the listed Officers related as per the time schedule.