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Welcome to the 2016 American Royal World Series of Barbecue® presented by
The World Series of Barbecue® is the largest barbecue competition in the world and we are thrilled to have you join us for the 37th annual competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private parties and endless amount of entertainment over the four day festival event!
We want your time at the American Royal World Series of Barbecue® to be unforgettable! Our staff and volunteers stand ready to make your experience a memorable one.
Lynn Parman, President and CEO, American Royal Angie Stanland, 2016 Chairperson of the Board, American Royal Emily Park, Manager, World Series of Barbecue®, American Royal Eric Pew, Coordinator, World Series of Barbecue®, American Royal
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TABLE OF CONTENTS: The American Royal Association…………………………4 Staff information……………………………………………..5-6 American Royal Staff……………………………..5 Ambassadors & Volunteers……………………6 Overview – Rules and Regulations……………………...6 Competition – Rules and Regulations………………6 -9 Authorized Agents………………………………….6 Failure to Submit…………………………………...6 Application Acceptance………………………….7 Teams/Space………………………………………….7 Meat Categories…………………………………….7 Sides/Dessert…………………………………………8 KCBS…………………………………………………….…8 Rules for Preparation and Turn in…………..8 Kookers Kare ………………………………………….10 *updated information Version 5 Event Information ………………………………………10 -14 Weather…………………………………….…………10*updated information Version 3 Cooks Schedule…………………………………….10 *updated information Version 5 Invitational Meat Contest……………………..11*updated information Version 5 Sides & Dessert Contest………………………..12 Open Meat Contest……………………………...12 *updated information Version 4 Legends Program…………………………….……13 Royal Tour…………………………………………….14 International Circle……………………………….14 Party of the Year…………………………………..14*updated information Version 2 Poker Tournament……………………………….15 *updated information Version 5 Team Information………………………………………..15-16 Application Information……………………….15 Types of Teams…………………………………….15 Team Receivables…………………………………16 Space Options.……………….…………………….17 updated information Version 3 Team Area Information…………………………………18-26 Space Assignments……………………………….18 Space Locations…………………………………....18 Tents………………………………………………...…..19 Water…………………………………………………….19 Electric…………………………………………………..20 *updated information Version 3 Waste…………………………………………………….21
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Pricing………………………………………………..….21 *updated information Version 3 Vehicles/Parking…………………………………….21 *updated information Version 5 Load-In/Load-Out…………………………………..23*updated information Version 5 Damage………………………………………………….23 Double Decker Space……………………………..24*updated information Version 5 Flooring………………………………………………….24 Porta Rentals………………………………………….24 Gas, Lighting grills. Generators……………….25*updated information Version 5 Additional Rental Needs…………………………25 Security & Admissions…………………………….25*updated information Version 5 Prohibited Items & Actions……………………..25*updated information Version 5 Quiet Hours…………………………………………….25 Team Responsibilities……………………………..26 Signage/Marketing………………………………….26 Contest in your space………………………………27*updated information Version 3 Cancellation…………………………………………….27 Preferred Vendors ………………………………….27*updated information Version 5 State and Local Regulations………………………………….28 Health and Safety …………………………………...28 Ordinances………………………………………………28 Food to the Public……………………………………28 Alcohol…………………………………………………….28 Insurance and Liability……………………………..…………..28 Liability…………………………………………………….28 Insurance…………………………………………………28 Force Majeure ………………………………………..28 Successor Interest……………………………………28 For your Convenience ………………………………………….29 Pre-Purchase Items………………………………….29 Grocery Store…………………………………………..29 Alcoholic Purchases………………………………….29 Schedule/Additional Events……………………..………30-33 Schedule…………………………………………………..30*updated information Version 5 Cowtown Family Fun Fest…………………………32 Kids Que……………………………………………………32 Hall of Fame Celebration……………………….….33 Changes and Amendments…………………………………...33
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THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501(c)(3) organization that has been a Kansas City tradition since 1899, celebrates our region’s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue® contribute to our mission to support excellence in youth and education.
STAFF INFORMATION American Royal Staff
Email is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact:
General Inquiries: [email protected] Main American Royal Line: 816-221-9800 Fax: 816-221-8189
Event/Team Information: Emily Park Manager, World Series of Barbecue® [email protected] 816-569-4021
Eric Pew Coordinator, World Series of Barbecue® [email protected] 816-569-4033
Sponsorship Information: Jennifer Kraenzle [email protected]
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Ambassadors & Volunteers:
The World Series of Barbecue® relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams.
Each team will have an “Ambassador” that serves as a direct line of contact between the team and all other operational entities of the event. If you have questions or concerns during your event days, please see your Ambassador who will assist with your needs.
OVERVIEW – RULES AND REGULATIONS If a Contestant does not follow the Rules and Regulations set by the Royal, their contract may be terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated damages, the amount paid by him in connection with his application, regardless of whether or not the Royal enters into a further lease of the Contest Space involved.
COMPETITION RULES & REGULATIONS Authorized Agents
All Contestants/Teams must have an appointed agent or Chief Cook with full authority to represent the Contestant/Team in its business with the Royal. The Chief Cook at the event must match the one that has signed up on the application. If there is a change in the chief cook after the time the application has been submitted, please contact the American Royal Barbecue team at [email protected].
Failure to Submit
In order to have a space at the World Series of Barbecue® your team must turn in at least one meat to the Open Contest. There are no exceptions to this rule. Teams not submitting at least one meat entry to the Open Contest Judging will be denied participation in the American Royal World Series of Barbecue® contest the following year.
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Application Acceptance
All participants must apply via the application link on the website and pay for their space in full to be considered a contestant/team and given space assignments. All applications are subject to review and acceptance by the Royal. Decisions made by the Royal are final and not appealable.
Edits to the application will be taken online until September 16th, 2016. Past that date, edits will need to be emailed to the barbecue team at [email protected]. Edits received after the date of September 16th, 2016 will not be guaranteed, but the barbecue team will do all in its power to accommodate such requests.
Teams/Space
All groups (individual or corporate) that wish to have a space at the World Series of Barbecue® must apply online, pay in full for their space and turn in at least one meat to the Open Contest. All groups are considered teams.
If your group is interested in exposure beyond your space, please contact the barbecue team to discuss sponsorship opportunities.
Meat Categories
Competition will be held in the following categories for the Grand Championship:
1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket
The following category in Open Meats is optional and will not count toward the Grand Championship scores: Sausage.
A Contestant may enter any number of categories of meat by designating those categories on the application.
Only one entry per team per category is allowed.
In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four categories. (Sausage contest in Open does not help team’s eligibility to Grand Champion) Prizes are also awarded in individual categories as well.
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Sides/Dessert
Competition will be held in the following categories for Side Contest Grand Championship:
1. Baked Bean 2. Potato 3. Vegetable
The following category is optional and will not count toward the Grand Championship scores: Dessert
Only one entry per team per category is allowed.
All Side dish categories are optional. There is a $15 fee to enter each category except dessert, which is $25.
In order to be eligible for the award of overall Grand Champion of the Sides contest, a contestant must enter all categories except dessert. Prizes are also awarded in individual categories. The scores from the Side Contest will not affect any other contest at the World Series of Barbecue®.
KCBS
The American Royal is sanctioned by KCBS (Kansas City Barbeque Society). Please read the rules and regulations set by KCBS.
All items must be turned in at or before the scheduled turn in time listed. There will be no exceptions to this rule. If food is turned in after the scheduled time, it will not be judged and will be removed from the competition.
Rules for Food Preparation and Turn in
All teams must read and thoroughly review the rules set forth by KCBS for the competition.
CLICK HERE for KCBS Rules and Regulations
Below is a brief overview of KCBS rules and regulations:
Meat Categories You must turn at least six (6) separate and identifiable portions. Your entry must fit into the Styrofoam container provided with the lid closed. The Styrofoam containers will be provided by the event. You may not bring your own containers. The label with your team number must be on the top of the container. Meat may not be seasoned off site. All entries must be cooked on site
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and within your team’s assigned space. No pre-cooked product will be allowed. Sausage may be ground off site. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. KCBS heat source requirements and meat preparation rules apply, www.kcbs.us
Side Dish Contest The side dish categories are baked beans, potatoes and vegetables and must be prepared on site. No side dish will contain more than 7.5% meat or fish products. The combined total of scores from each category will determine the overall champion. All safe handling of food and sanitation regulations required by KCBS apply to the Side Dish Contest. Refer to rule #15 of the KCBS Rules and Regulations, www.kcbs.us. Each team may have only one entry per category. Six judges will judge your entry. You may turn in either six (6) separate portions or one large portion with enough for six judges. Your entry must fit into the Styrofoam container provided with the lid closed. The label with your team number must be on the top of the container. All entries must be prepared on site and within your team’s assigned space. You may use any heat source to cook your entry at any time after your team has checked in. Garnish is optional; however, the lid must close on your container. Do not do anything to your entry that identifies that it came from your team. The scores for the Side Dish Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition.
Dessert Contest The Dessert Contest will be held during the Sides competition. You do not have to turn in one of the sides (Potato, Baked Bean, and Vegetable) in order to compete in the Dessert Contest. You may turn in any type of dessert you wish to compete in this contest – there are no0 dessert categories. Desserts may be prepared off-premises but cannot be “store bought.” Only one entry per team is allowed, and enough dessert must be prepared for six (6) judges. You may turn in either six separate portions or one large portion. Garnish rules are waived. You are not required to present dessert in the Styrofoam container, but we are not responsible for returning trays, bowls, decorations, etc. You must affix the number from the Styrofoam container to a visible area of your entry. The scores for the Dessert Contest will not be included in your regular American Royal Barbecue Contest scores. This is a separate competition.
For any further information on contest rules and regulations – please visit and thoroughly review the rules and regulations of KCBS. 2016 KCBS Rules and Regulations
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Kookers Kare
Kookers Kare will be on site at the event collecting cooked protein.
After your turn in on Saturday and/or Sunday, visit the Kookers Kare station and pick up a container to provider your leftover proteins.
By donating your extra competition meat you will be providing critical assistance to the many people in the Kansas City area that need help feeding their families. A Harvesters truck will be on-site to safely hold all the donations, and take them to Harvesters’ warehouse for distribution to people in need.Questions? Contact Gary EVENT INFORMATION Weather
The World Series of Barbecue® will be held Rain, Shine or Snow.
Cooks Schedule
Thursday, October 27, 2016 10:00am – 2:00pm CBJ Class 10:00am – 6:00pm Styrofoam Pick-Up Friday, October 28, 2016 8:00am Invitational Meat Inspection Begins 8:00am – 6:00pm Styrofoam Pick-Up 3:00pm Invitational Cook’s Meeting 3:30pm Open Side Dish Cook’s Meeting Saturday, October, 29 8:00am – 6:00pm Styrofoam Pick-Up 8:00am Open Meat Inspections Begin 9:30am Open Cook’s Meeting 12:00pm – 2:00pm Invitational Judging 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm - Brisket 3:00pm – 5:00pm Open Sides Judging 3:00pm – Vegetable 3:30pm – Baked Beans 4:00pm – Potato 4:30pm - Dessert 5:00pm Invitational Awards Presentation 10 | P a g e World Series of Barbecue® Rules and Regulations Version 5: updated 8.28.2016
Sunday, October 30 12:00pm – 2:30pm Open Meat Judging 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm – Brisket 2:00pm - Sausage 4:30pm Open Awards Presentation *Specific Time Subject to Change
Invitational Meat Contest
The invitational contest at the American Royal is by invite only. Teams that are competing in the Invitational must have won Grand Champion at a contest during the qualifying timeline (July 1, 2015 and June 30, 2016) that included at least 10 participating teams turning in all categories. (Pork, Chicken and Beef)
The Invitational Contest will be held Saturday, October 29, 2016
12:00pm – Invitational Chicken Category Judging 12:30pm – Invitational Rib Category Judging 1:00pm – Invitational Pork Category Judging 1:30pm – Invitational Brisket Category Judging
All teams invited to the Invitational Contest must complete and return their American Royal Invitation and must also compete in the Open Meat Contest.
Prize Money Grand Champion: $10,000 Reserve Grand Champion: $5,000 Second Runner up: $2,500 Third Runner up: $1,250 Forth Runner up: $750
1st place in single meat category (Chicken, Ribs, Pork, OR Brisket): $1,000 each 2nd Place in a single meat category: $500 each 3rd Place in a single meat category: $400 each 4th Place in a single meat category: $300 each
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5th Place in a single meat category: $250 each 6th, 7th, 8th, 9th, 10th Place in a single meat category: $100 each
Award Presentation will be held on Saturday, October 29th at 5:00pm
Sides & Dessert Contest
The Open Sides Contest will be held Saturday, October 29, 2016. The sides are an optional contest and the points do not count towards any other contest.
3:00pm – Sides Dish – Vegetable Category Judging 3:30pm – Side Dish – Baked Beans Category Judging 4:00pm – Side Dish – Potato Category Judging 4:30pm – Dessert Category Judging
Prize Money Grand Champion: $850 Reserve Grand Champion: $500 Second Runner up: $350
1st place in Baked Beans or Vegetables: $250; 1st place in Potato: $700 2nd place in Baked Beans or Vegetables: $200; 2nd place in Potato: $300 3rd place in Baked Beans or Vegetables: $150; 3rd place in Potato: $200 4th place in Baked Beans, Vegetables or Potato: $100 5th place in Baked Beans, Vegetables or Potato: $75 6th, 7th, 8th, 9th, 10th place in Baked Beans, Vegetables or Potato: $50
1st place in Dessert Category: $1,000 2nd place in Dessert Category: $750 3rd place in Dessert Category: $500 4th place in Dessert Category: $250 5th place in Dessert Category: $150 6th, 7th, 8th, 9th, 10th place in Dessert Category: $50
Open Meat Contest
The Open Meat Contest will be held Sunday, October 30, 2016. Each team competing in the Open must turn in at least one of the proteins from the Open Meat categories.
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12:00pm – Open Chicken Category Judging 12:30pm – Open Rib Category Judging 1:00pm – Open Pork Category Judging 1:30pm – Open Beef Brisket Category Judging 2:00pm – Open Sausage Category Judging* *Sausage does not count towards Grand Champion
Prize Money Grand Champion: $12,500 Reserve Grand Champion: $6,500 Second Runner up: $4,000 Third Runner up: $1,500 Forth Runner up: $1000
1st place in single meat category (Chicken, Ribs, Pork, Brisket, OR Sausage): $1,250 each 2nd Place in a single meat category: $900 each 3rd Place in a single meat category: $750 each 4th Place in a single meat category: $500 each 5th Place in a single meat category: $350 each 6th, 7th, 8th, 9th, 10th Place in a single meat category: $200 each 11th, 12th, 13th, 14th, 15th Place in a single meat category: $150 each 16th, 17th, 18th, 19th, 20th Place in a single meat category: $125 each
Open Awards Presentation will be held Sunday, October 30th at 4:30pm.
Legends Program
The Legends Program at the American Royal is a loyalty program for teams who have participated in the World Series of Barbecue® for multiple years. Teams reaching five (5), ten (10) or twenty (20) year anniversary will received a commemorative flag/banner. All teams who have participated for twenty-plus (20+) years will be automatically entered into the Legends Contest which is a special, sub-contest of the Open Meats Contest. Teams in the Legends Contest do not have to turn in additional proteins and are not charged any additional expense. The scores from the Open Meat judging will be used to rank the legends participants. On the application, please enter the number of years your team has competed in the American Royal, which will be verified and cross-checked with our records.
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Royal Tour
The Royal Tour is a guided tour of the World Series of Barbecue® event designed to provide the public with an opportunity to have a behind the scenes tour of competitive barbecue. This is a great opportunity to showcase your team and your talents while teaching future pitmasters a few tricks of the trade!
Teams have the opportunity to be a spotlight “Pit Stop” during this tour. If you are interested in helping us showcase world famous barbecue by serving as one of the “Pit Stops,” please mark the selected box on the application. Teams who have been selected to participate will receive further specifics from the American Royal team and be included on the Royal Tour map and schedule.
International Circle
New 2016: The American Royal World Series of Barbecue will host an International Circle. This is specific for teams that are traveling from outside the United States to compete. Teams that are in the International Circle do not have to turn in additional proteins at no additional cost. The scores from Open Meat judging will be used to rank the International contestants. If your team would like to be part of the International Circle and are from outside the United States, please mark the selected box on the application and the American Royal team will verify your team registration.
Party of the Year
Does your team host a great party on Friday night? A panel of judges will visit each participating tent on Friday evening during specified times to pick the Party of the Year!
To be eligible to participate in the 2016 American Royal Jim Beam Party of the Year Contest, contestants must enter a division:
i. Corporate – Any participant receiving primary event funding from a business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates.
ii. Individual Team – Teams inviting friends and families, with no business interest associated with the event.
Judging for this event will be Friday evening at specific, predetermined times. A panel of easily identifiable judges will visit each site and will make themselves known to the teams as soon as they arrive at each team’s contest site. Judges will score parties based on overall site appearance and showmanship. Judges must be allowed into a team’s site to participate in this contest. Judges will spend the same amount of time at each tent (specific amount of time to be determined)
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It is at the sole discretion of the teams to provide food, drink, and/or souvenirs though no formal presentation to the judges is required. Teams may not sell anything inside the tent to judges.
There is no fee to participate in “Party of the Year.” Please specify on the application if your team would like to participate.
Teams (Individual and Corporate) who win “Party of the Year” in their division will receive: - 2016 Party of the Year Trophy - Banner - $500 Credit towards 2017 American Royal World Series of Barbecue® Application
There will be no pass-downs allowed. Poker Tournament The 2016 Poker Tournament will take place on Thursday, October 27. Dinner will begin at 6:00pm and play will begin at 7:00pm.
Tickets are available on the American Royal website – BBQ tickets. Ticket pricing: $70 donation (discounted to $55 until October 1, 2016).
Traeger Grill Please mark on your application if your team is planning on using a Traeger Grill at the Competition. This information will be used in planning of special events. More information to follow.
TEAM INFORMATION
Application Information
Returning Teams must submit their application and pay for their space in full by Monday, August 1, 2016 to reserve a spot that, to the best of the American Royal’s ability, honors the placement of 2015 or preference of location.
New Teams: Space in the competition is honored on a first-come, first-serve basis for new teams. The American Royal will do its best to allow all teams who would like to compete a spot with the restrictions of space. Please fill out the application and pay in full to reserve your space.
Types of Teams:
When filling out the application, we will ask that you select the type of competition team that best describes your team. 15 | P a g e World Series of Barbecue® Rules and Regulations Version 5: updated 8.28.2016
A. Event Participant - Teams that primary function of participation is competing in the barbecue competition and NOT hosting an event/party as a business considered event. These tents do not charge for items inside the space.
Example: Team asks family and friends to join on Friday night for food and drinks provided by the team. OR Teams that are on-site for competition purposes only.
B. Corporate Function – Teams that are corporate supported and have invited guests to their tent for an event/party and do not ask guests to pay an entry fee. Any teams receiving primary event funding from a corporate business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates are considered Corporate Function.
Example: Friday night party hosted by “Company-A” and employees of “Company-A” have been invited at no cost to the employees. Costs of food and beverage inside the tent are covered by “Company-A.”
C. Charged Tent – Teams that charge entry, ask for a donation (monetary or non-monetary) or accept any type of funds/items in exchange for admittance into their tent at any time during the course of the weekend.
Example: Friday night party in your tent that guest must purchase a ticket/pay to enter tent/ask for a donation (monetary or non-monetary)
Teams Receivables
With the purchase of space, each team will receive the following:
- Pre-marked location - Team Packet of information - Wristbands – good for the full weekend (number dependent on the space size purchased) o Additional wrist bands are available for purchase at a discounted prize o One time entry tickets available at a discounted rate to teams o Wristband allow entertainment access without additional ticket - One (1) complimentary American Royal 2016 Crown Pin and one (1) complimentary Commemorative Barbecue Pin. o Additional pins are available for purchase at $5.00 each (with application) - Team Sign - Sponsored Goodie Bags
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Wristbands are good for the entire weekend. If teams need to purchase discounted tickets for a single day (Friday/Saturday), these will be available for purchase on the application.
All team members must purchase and wear wristbands at all times during the event.
You may keep one vehicle in your space as long as it fits entirely within the space and adheres to in & out vehicle hours. Parking for additional vehicles will be available in designated locations.
Your team sign, packet and additional items will be delivered by your volunteer Ambassadors.
Space Options:
The following spaces are available for purchase on the application:
NEW and LIMITED: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands
Space A: (20x25) will receive 4 wristbands
Space B: (20x50) will receive 8 wristbands
Space C: (20x75) will receive 8 wristbands
Space D: (25x40) will receive 8 wristbands
Space E: (25x60) will receive 8 wristbands
Space G: (40x50) will receive 5 wristbands
Space H: (40x75) will receive 12 wristbands
Space J: (40x100) will receive 12 wristbands
Space larger than J will receive 12 wristbands. You must put a deposit for this space on your application then contact the barbecue team to discuss specific needs [email protected].
*Please note: Space X will open on the short side (18.5) and limited spots are available. Teams placed in these spots must bring their own hose for the water spigot. These spaces may all be grouped together and may not allow for placement with neighbors of other space sizes. The American Royal team will contact teams concerning placement if there is a conflict.
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TEAM AREA INSTRUCTIONS
Space Assignments
Contest Space assignments will be made by the Royal, to the best of our ability, in keeping with the preferences as to location requested by the Contestant. The Royal reserves the right to make the final determination of all Contest Space assignments in the best interest of the contest. Space assignments on the map provided may vary according to size depending upon permanent obstacles and emergency requirements. The Royal reserves the right to adjust this space to meet any of these needs.
No Contestant shall assign, sublet or share the Contest Space allotted without the knowledge and consent of the Royal. No firm or organization not assigned Contest Space will be permitted to solicit business within the contest areas. No merchandise can be distributed or sold without the authority and permission of the Royal. Violation of this may result in forfeiture of merchandise and eviction from the event.
Contestants are only allowed to occupy Contest Space on Wednesday, October 26 – Sunday, October 30, 2016. PLEASE NOTE: We will NOT be able to extend the courtesy of allowing teams to remain overnight on the grounds after the end of the contest, Sunday, October 30. Therefore, please make the necessary plans to vacate your team space following the Open Awards Ceremony on Sunday evening. All vehicles must be removed from the property no later than 10pm Sunday, October 30, 2016.
The Royal reserves the right to restrict contestant spaces which, because of the noise, method of operation, materials, or for any contestant space which, in the opinion of the American Royal, may detract from the general character of the contest as a whole. All demonstrations or promotional activities must be confined within the limits of the Contest Space.
Space is honored as a first-come, first serve basis. In order to confirm we have received your space requests, you must fill out the application and pay in full for your space.
Space location
The American Royal respects and will do its best to honor all requests made by teams based on location in previous years. Please note that since the location differs from years past, the overall layout of the space will be based on the available ground for team.
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Spaces will be available on pavement and grass. There are two specified areas of space: “Competition Side” (similar to B lot at the former location at the American Royal complex, 12:00am quite hours) or the “Dark Side” (similar to the south side at the former location at the American Royal complex, 1:00am quite hours).
During the application process, please note your team’s priority of importance when it specifically is in reference to your space on the Kansas Speedway grounds.
Spaces may contain grass, cement, rumble strips, etc. Your team is responsible to leave the space as it is found and damage done to anything within the space is at the liability of the team.
Tents
Contestants may bring and set-up personal tents without the aid of a different commercial tent company. If you choose to bring your own tent, you may not dig/stake into the ground at any location inside the Kansas Speedway (grass or pavement). Teams that have damaged the ground will be liable and responsible for the repair needs if necessary. This will be determined by the Kansas Speedway and American Royal authorities.
All tents MUST BE Flame retardant. Please have your paperwork indicating your flame retardant tent inside your tent at all times.
Tents must fit inside your selected space. Your tent may not be in walkways or other teams’ specified space.
If you choose to rent a tent, this must be done through the American Royals preferred vendor: All Seasons Party Rental. Tent and other equipment must also be rented through All Seasons. Teams must contract and rent through All Seasons directly. Contact information is posted in this document and rental information will be provided on the American Royal, World Series of Barbecue® website.
Further information regarding tents and fire safety to be provided.
Water
Water will be available in limited locations. Please bring containers and/or hoses to transport water to your area. Connection to a hose at any water faucet should not exceed 10 minutes at a time. All teams are required to have a bucket of water or other sterilizing agent location in the team cooking area.
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There are multiple water spigots located on the Kansas Speedway grounds. If you have selected and purchased a space that includes a water spigot, you must bring your own hose. You may not use your hose unless the spigot is located in your space.
Dumping of “gray water” cannot be done on the general grounds. Specific dumping areas will be marked for teams to dump “gray water” during the event.
Electric
Electrical is not included in your space cost. Electrical is available for purchase on the application. Please note, electrical cost will start at $55 per 20amp until the date of September 16, 2016 when it will raise to $75 per 20amp.
Electrical cannot be added on-site at the event. If you require electrical, it must be pre- purchased.
Please note that up to 100 feet of power cord may be necessary for your connection. Teams are responsible for providing their own extension cords. **Please make sure all cords are 12 3 gauge with ground to help alleviate power surges and outages. You are welcome to bring your own generator and it is recommended particularly for teams powering an RV or running equipment requiring more than 20 amp of purchased service. Service will be available beginning Thursday, October 27th at 5:00pm.
Authorized users will receive a tag specific to their space number for purchased hook-up. The maximum number of outlets per team is three(3).
Electrical usage will be monitored by the American Royal officials and unauthorized use will be dealt with on a case-by-case basis.
Specific spaces are available for purchase that include a 50amp RV drop. If your team selects and pays for one of these premier spaces, you will still need extension cords for your space. These spaces will be available on a first-come, first-serve basis.
Electricity will be available by 5:00pm on Thursday, October 27, 2016. Depending on weather conditions and other variables, electricity may not be available to your space until Friday.
Please note: each 20amp is an outlet – not a hookup! Some motorhomes/cookers do require multiple outlets. Please ensure that you have purchased the correct number of outlets! 20 | P a g e World Series of Barbecue® Rules and Regulations Version 5: updated 8.28.2016
Waste
Team spaces do not come with trash bins. It is your team’s responsibility to purchase trash boxes and liners. Each trash box purchased comes with three liners. This can be pre-purchased at the time of registering. All contestant spaces are required to be cleaned of all trash and or debris at the conclusion of the event. Any trash or debris left on the grounds will result in a fine of $100 per 500 sq. ft.
Waste pick up schedule will be provided for all teams that will note when trash is to be picked up. It is the team responsibility to take the trash bags out of the trash boxes or other receptacle and place it outside of your team space for pickup. If your team misses the designated trash pickup, it is the team’s responsibility to locate a dumpster & dispose of trash.
Trash is never to be placed in gray water containers. Cigarette and cigar butts are also considered trash and debris.
Pricing
All Pricing for space and additional add-ons fur purchase is located on the application. In order to reserve your spot in the event, you must pay for your space in full. You will be prompted to create a login which you can use to re-sign into your account and add additional items if needed.
Vehicles/Parking
2016 Parking is Free for all teams! Parking information for your vehicles that do not fit into the space will be sent to teams via email
MOTORIZED VEHICLES AND TRAILERS Absolutely no unauthorized golf carts or other motorized vehicles will be allowed. All golf carts on the grounds are used specifically for barbecue operations and are marked as such. No team is allowed to bring a golf cart or any other unauthorized motorized vehicle. Any unauthorized motorized vehicles will be confiscated and the team can potentially be disqualified from the contest.
Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited.
No buses (tour buses) or semis are allowed in your team space (no vehicles over 2-axle allowed)
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RV’s
If you are arriving in an RV, you will need to have your water tank full prior to entering the grounds. We do not have the water capacity to allow you to fill and dump your tanks. The major highways leading into the city have many truck stops along the way where you can fill up. Water is furnished solely for cooking and cleaning. All vehicles and RV’s MUST fit entirely within designated contestant space. Contestants parking an RV within their space must obtain an RV pass from their ambassador once arriving on grounds.
CARS PARKED WITHIN SPACES Entry fee includes parking for only one vehicle in your barbecue space, which is only to be moved at specific, predetermined times. All vehicles must be in by noon Friday. Each contestant will be provided with a hang tag or vehicle marker prior to arrival that must be displayed in their vehicle window within their space. NO EXCEPTIONS. Fire lanes MUST remain clear, and vehicles cannot be illegally parked in the spaces of late arriving contestants. Unauthorized or illegally parked vehicles will be towed at owner’s expense, and a fine of $100 will be levied. THIS WILL BE ENFORCED. All vehicles on premises must have proper parking credentials displayed at all times. Lots will be swept throughout the course of the event.
Designated team parking lots will be located outside the Speedway for additional cars. Teams will be advised as to which lot to park in based on their space location once final locations are determined. Parking location within this designated lot is based on first-come, first serve and no spaces will be marked VIP for team’s additional vehicles.
Band/Catering Pass:
A Band/Catering Pass is not a parking pass. This pass will allow a vehicle entry after gates have closed and during select hours on Friday, October 28 and Saturday, October 29. These passes allow these vehicles to deliver catering material and/or band material to the premises if a team has rented these items.
No vehicles (except those previously designated to park in team space) are permitted on the grounds from 6:00pm – midnight.
If a team is using the Band/Catering pass unlawfully as written above, the team will be fined at the discretion of the American Royal.
Each vehicle must have their own band/catering pass. Each band catering pass comes with one(1) weekend pass. If there are additional members of the band/catering team that need entrance, they must purchase a weekend pass or ticket for the day.
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Driving Rules:
There is a 5 mph speed limit on the inside grounds at the Kansas Speedway. Drivers must yield to pedestrians and emergency vehicles. Please cooperate with all event staff and volunteers. Encourage cooperation and courtesy among your team members and fellow competitors
Load-In/Load- Out
Team load-in begins on Wednesday, October 26th at 8:00am and continues through noon (12:00pm) on Friday. All teams MUST be on the ground by noon (12:00pm) on Friday, October 28th & unnecessary cars must be out of the competition perimeter. Gates will open at 1:00am on Saturday, October 29th and remain open until 8:00am morning. At 8:00am, Saturday October 29th, gates will close and will remain closed until midnight (12:00am, Sunday, October 30). Gates will be open remain open the remainder of time.
Load-out begins after the final turn-in on Sunday (5:00pm) and must be completed by 10:00pm, Sunday, October 30, 2016.
DATE TIME GATE INFORMATION Wednesday, 10/26/2016 8:00am – 11:59pm GATE OPEN
Thursday, 10/27/2016 12:00am – 11:59pm GATE OPEN Friday, 10/28/2016 12:00am – 12:00pm (noon) GATE OPEN Friday, 10/28/2016 At 12:00pm GATE CLOSES & All unnecessary cars removed (1 car per space) Friday, 10/28/2016 12:00pm – 11:59pm GATE CLOSED Saturday, 10/29/2016 12:00am – 1:00am GATE CLOSED Saturday, 10/29/2016 1:00am – 8:00am GATE OPEN Saturday, 10/29/2016 8:00am – 11:59pm GATE CLOSED Sunday, 10/30/2016 12:00am – 10:00pm GATE OPEN
Teams MAY NOT LOAD IN EARLY! If you arrive prior to load in time, you will not be allowed into the infield until the time of Load-In (Wednesday at 8:00am). You may be asked to leave the grounds until the time of load in due to the setup and team marking occurring.
Damage
Each team space is to be in the same condition at the exit of the event as the team received the space. Teams will be financially responsible for damage caused in their space during the days of the event. Teams causing damage to the electrical grid and/or water systems will be billed for the 23 | P a g e World Series of Barbecue® Rules and Regulations Version 5: updated 8.28.2016
cost of repairs. No digging or staking is allowed on grass and/or pavement. Teams causing damage to grass or pavement will be billed for the cost of repairs.
Double Decker space
All teams are limited to a single story structure unless given approval by the American Royal staff. If you are interested in a double story space, please contact the American Royal Barbecue team to discuss.
Any team choosing to have a double decker space must use the preferred vendor of the American Royal. No other vendors will be allowed on the ground. All American Scaffolding Rod Gaul [email protected] 913-281-4477
No cooking can be done on the bottom section underneath the top section of the double decker space.
Flooring
Once the layout is finalized, if your team is on grass and chooses to lay flooring you may do so only through the preferred vendor: All Seasons Party Rentals. Flooring needs will need to be discussed directly with All Seasons Party rental.
Flooring must allow grass to breathe. Any surface that smothers grass such as tarpaulin, carpet, plywood or plastic drop cloth may not be placed directly on the ground.
Porta Rentals
Public Restrooms will be available throughout the premises. Spaces do NOT come equipped with Porta-potty/restrooms.
If you choose to have a Porta-Potty, ADA Porta-Potty and/or hand washing station at your tent, these will be available to rent on the application and only through the preferred vendor.
Toilets will be serviced early Saturday morning IF, and only if they are placed within five (5) feet from the front of your team space.
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Gas, Lighting Grills & Generators
Gas: If your team is bringing your own gas, it must come in an approved gas can.
Generators: If your team is providing your own generator, quite generators are preferred. Ideally have your generator exhaust vent out the top of the generator, not the side.
Lighting Stacks: Lighting stacks cannot be done on the ground/pavement of the Speedway.
Additional Rental needs
Additional items such as heaters, tables, chairs, linens, etc. are available to rent through All Seasons. Please see rental form on the American Royal, World Series of Barbecue® website.
Security & Admissions
The Royal will provide security on the contest grounds during the hours the contest is open and closed. The American Royal does not in any way ensure the safety of said contestant space and disclaims any and all liability for damage to contestant spaces, contestants, and their guests through any means not within its control. If any security issues arise, please call the direct security phone line provided in your contestant information.
Please specify on your application if you choose to have security and the American Royal team will provide further information.
If you team chooses to move forward with security, all security must be managed through the Kansas Speedway. There are no exceptions to this rule. If your team would like security, please see the form posted on the website and send it directly to the Kansas Speedway for booking.
Prohibited Items & Actions
Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws, skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited
Weapons of any kind are prohibited. This includes conceal and carry – no weapons may be allowed on the premise.
Any flying objects, specifically drones/ quadcopter are prohibited at all times. Additionally kites, balloons and other inflatables are not allowed and any flying object will be confiscated. 25 | P a g e World Series of Barbecue® Rules and Regulations Version 5: updated 8.28.2016
No live animals, except aides to persons with disabilities are allowed at any time.
No obscene music is allowed at any time. Teams must obey the quite hours (listed below). If a team is creating a disturbance, penalties may result at the discretion of the American Royal.
Vehicles are strictly prohibited from the race track. If any team drives any vehicle on the race track they will be escorted from the premise and disqualified from the competition and all future competitons. There are NO EXCEPTIONS to this rule.
Quiet Hours
Demonstrations or activities that cause annoyance to neighboring contestants such as flashing light, noise, or result in obstruction of walk space or prevent ready access to a nearby Contest Space will not be allowed.
“Competition Side” QUIET TIME on Friday and Saturday from 12:00 am. (Midnight) to 7:00 am
“Dark Side” QUIET TIME on Friday and Saturday of 1:00am until 7:00 am.
Use of stereos, live music or amplifying equipment will not be allowed during this QUIET TIME period. Each barbecue team is responsible to see that QUIET TIME is enforced within their space.
Team Responsibilities
All teams are responsible for enforcing the rules and regulations of the contest. Non-permitted activities include damage to fences, moving of fences, changing of boundary markers, and unauthorized entry onto the grounds, operating a vehicle by a team member or team guest on the grounds during an unauthorized time, parking of a vehicle by a team member or team guest on the grounds in an unauthorized area. Teams are responsible for their guests at all times.
Signage/Marketing/etc.
Teams are allowed to display any signage or decoration within their contestant space. No team is allowed to hand-out any literature or marketing items to the general public. Additionally, no team
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can sell any merchandise out of their space. All spaces are strictly contestant spaces. Any team interested in selling may look into becoming a vendor in the Expo area.
Contest within your space
You may host a contest within your space. Permits, rules, etc., may apply if you are hosting a contest within your space. Please notify the American Royal of the contest you are planning on hosting and the barbecue team will assist and provide information if necessary.
Cancellation
In the event of cancellation, teams may be eligible for refund (minus the cancellation fee) if the American Royal is able to fill their space with another competitor. All cancellations will incur a $35.00 cancellation fee.
Preferred Vendors:
Rentals : (Tents, Flooring, Tables, heaters, etc). A Separate form is posted to the American Royal website to fill out your needs with All Seasons.
All Seasons Event Rental 5050 Kansas Avenue Kansas City, KS 66106 AllSeasonsEventRental.com Phone: 816-765-1444 Email: Sales@AllSeasonsEventRental.`com Fax: 816-767-0844
Security:
Kansas Speedway Security Department 400 Speedway Blvd. Kansas City, Kansas 66111 Scott, Greg
Double Decker Space:
Rod Gaul
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C 816-564-0850 Violation of these rules is grounds for disqualification and could result in disqualification in future contests. Interpretation of these rules is the responsibility of the Royal and is not appealable. The Royal reserves the right to prohibit the display of any article that, in its opinion, is not in keeping with the nature and character of the contest, or the American Royal Association. STATE & LOCAL REGULATIONS Health and Safety
City Health Regulations prohibit dispensing food to the public unless it is for a private party during which you are serving family, friends, or other invited guests within your team contestant space. The only exception to this rule is if your team is an official “Royal Tour” or Party of the Year participant/host. It is the responsibility of each team to ensure they are admitting and serving their invited guests ONLY and that no alcoholic beverages are being served to underage guests. In the event of a food-borne illness being reported, please be prepared to provide the Kansas Health Department with a copy of your guest list which will be used to notify all concerned.
Ordinances
The Agreement shall in all respect be governed by the laws of the State of Kansas and applicable ordinances. To ensure the safety of all participants, fire regulations, health and other applicable ordinances must be followed.
Food to public
The American Royal, World Series of Barbecue® is not a food sampling event. Giving food or drinks to the general public is prohibited. For the purpose of this regulation, the definition of “general public” refers to anyone outside the confines of your space. Teams are responsible for all guest insides the confines of their space.
Alcohol
Excessive use of alcoholic beverages may be grounds for disqualification. Under no circumstances shall alcoholic beverages be distributed to the general public by Contestants.
Any team serving alcoholic beverages to minors will face possible arrest in addition to penalties assessed by the American Royal.
Further information regarding Alcohol rules and regulations/State Laws in reference to Alcohol will be provided by the American Royal team.
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INSURANCE & LIABILITY
Liability
Teams are liable and responsible for the actions and activities that occur within their space. This includes, but is not limited to: team members, guests, equipment and damage to the facility grounds.
Insurance
Neither the American Royal, Kansas Speedway, KCBS, nor the representatives, will be responsible for any injury, loss or damage that may occur to the Contestant, the Contestant’s employees or guests or property from any cause whatsoever. It is the Contestant’s responsibility to protect machinery and contestant space so that no injury will result to the public, visitors, guests, or persons or property. All property of the Contestant is understood to remain in the Contestant’s care, custody and control in transit to, from, or within the confines of the contest Area subject to the Rules and Regulations. The Contestant, upon reading this agreement which is a requirement prior to entering the grounds, expressly releases, holds, keeps and saves harmless and indemnifies the forgoing names, organizations and committees and individuals from all claims for such loss, damage, or injury. Contestants are advised to carry insurance to cover any of the above.
Force Majeure
In case of cancellation of the contest or unavailability of the Contest Space for the specified due to war, governmental action or order, act of God, fire, strike, labor disputes, or any other cause beyond the Royal’s control, this Agreement shall terminate, and the Contestant shall be entitled to the return of the Rental Fee for the Contest Space, less the prorated share allocated to the Contest Space of the expenses incurred by the Royal in connection with the contest. In case of cancellation by the Royal for any other reason, or a change in the place or date of the contest which is unsatisfactory to the Contestant, the Contestant shall be entitled to return of sums paid for the Contest Space. Refund of the Rental Fees as provided in this section shall be the exclusive remedy of the Contestant against the Royal in case the contest is canceled or rescheduled or the Contest Space is unavailable to use in case of damage to the contestant space through war, governmental action or order, acts of God, fire, strike, labor disputes, or any other cause beyond the Royal of and from all claims for damage and agrees that the Royal shall have no obligation except the above stated refund.
Successor Interest
This Agreement shall bind the respective parties and their successors in interest. 29 | P a g e World Series of Barbecue® Rules and Regulations Version 5: updated 8.28.2016
FOR YOUR CONVENIENCE
Pre-purchase items
For your convenience, the American Royal will be selling the following items on the application for pre- purchase and will be available for pick-up/delivery inside the event premises at specific designated areas. These items can also be purchased at the event (prices subject to change)
Straw Bales Trash Boxes Kingsford Charcoal Bags Ice Bags – 40lb One time entry tickets/Weekend wristbands Commemorative American Royal and Barbecue Pins (while supplies last) Porta Potty, ADA Porta Potty & Hand washing stations Fast Eddy’s 20lb Pellet bags in Mesquite Blend, Fruit Blend, Hickory Blend & 100% Hickory Blend
Grocery Store
The American Royal will provide a grocery store on site that will sell additional items. Check back for more information.
Alcoholic Purchases
Alcoholic beverages will be available to pre-purchase and purchase on site through AmeriCrown. Further information concerning alcohol specific purchases and bartenders will be provided by the American Royal to registered teams.
Charged Tent Teams (as defined on page 13) are required to purchase all beverages through the event’s exclusive vendor, AmeriCrown. This will be strictly enforced by the event as well as the State of Kansas. Failure to show proof that all beverages were purchased through AmeriCrown will lead to IMMEDIATE closing of the tent, fines by both the American Royal and potentially the state of Kansas and expulsion from the contest for current year as well as future years.
If you have any questions regarding the Alcohol purchase policy, please contact the American Royal team at [email protected].
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SCHEDULE/ADDITIONAL EVENTS Schedule of Events (subject to change)
Wednesday, October 26, 2016 8:00am Team Load-in begins Thursday, October 27, 2016 8:00am Team Load-in continues 6:00pm – 11:00pm Poker Tournament Friday, October 28, 2016 Morning hours Ambassadors deliver team packets/information 3:00pm Invitational Cook’s Meeting 3:30pm Open Side Dish Cook’s Meeting 5:30pm, 6:30pm, 7:30pm Royal Tours 8:00pm – 10:00pm Party of the year Saturday, October 29, 2016 9:30am Open Cook’s Meeting/ 11:00am – 3:00pm Cowtown Family Fun Fest 2:00pm Kids Que 12:00pm – 2:00pm Invitational Judging 2:00pm, 3:00pm, 4:00pm Royal Tours 3:00pm – 4:30pm Open Sides Judging 5:00pm Invitational and Kids Que Awards Ceremony Entertainment 5:00pm – 9:30pm Hall of Fame Celebration 7:00pm – 9:30pm Legends Dinner Sunday, October 30, 2016 12:00pm – 2:30pm Open Meat Judging 4:30pm Open Awards Ceremony 5:00pm – 10:00pm Team Load out *Specific Times Subject to Change
Please note, for Invitational turn in, certain fences will be shut due to Cowtown and Kids Que. During the cooks meeting, this will be discussed and provided to all teams.
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Cowtown Family Fun Fest
The American Royal World Series of Barbecue® will host the 2nd annual Cowtown Family Fun Fest presented by Cerner on Saturday, October 29, 2016. The event will offer family-friendly entertainment and learning experiences for the entire family in support of agricultural education!
Kids Que
2016 marks the 10th Annual Kids Que Competition! Contestants range from the ages of 6-15 and these junior chefs have an opportunity to show their junior pitmaster skills. In the 6-10 year old division, contestants cook hamburgers while in the 11-15 year old division, contestants demonstrate their barbecue prowess by preparing steaks.
Hall of Fame Celebration
The American Royal is proud to announce the 2016 inductees to the Barbecue Hall of Fame®:
David Knight – Business/Industry Category
David Knight is the President and founder of Ole Hickory Pits, a leading manufacturer of commercial barbecue smoker ovens, sold worldwide. With experience earned from his early days in the family restaurant and knowledge gained from pit design, David uses his skills to help restaurateurs and competitors stay on the cutting edge of the industry. Knight is also active in the competitive circuit, both as a judge and with his support of teams. His unique blend of barbecue and business experience provides perspective of the industry, which he shares in trade journal articles and industry seminars.
Chris Lilly – Pitmaster Category
Chris Lilly’s influence spans many facets of BBQ including competition, restaurants, cookbooks, television, and product spokesman and retail products. Lilly is a three time Memphis in May: Grand Champion, Grand Champion of the American Royal Invitational, Reserve Grand Champion of the Jack Daniel's World Championship Invitational Barbecue and winner of the inaugural King of the Smoker Invitational. In addition, there has been no Pitmaster with more success in the pork category at Memphis in May, bringing home seven wins.
Ardie Davis – Celebrity/Humanitarian Category
Ardie, aka Remus Powers, Ph.B., is founder of the American Royal Barbecue Sauce Contest which is in its 29th year and the largest sauce contest in the world. He is a charter member of the KCBS, instrumental in the development of the Certified Barbecue Judge curriculum, and author of the oath that each judge still recites before judging a contest. All in the name of BBQ, Ardie is the
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author of numerous books, writes freelance for the Kansas City Star & the BullSheet, and has been interviewed twice by the History Channel due to his knowledge of barbecue.
Information regarding special events to celebrate the Hall of Fame Inductees at the World Series of Barbecue® coming soon!
CHANGES AND AMENDMENTS The Royal reserves the right to make changes to these rules. Any matters not specifically covered herein are subject to decision by the Royal. The Royal reserves the right to make such changes, amendments and additions to these rules as considered advisable for the proper conduct of the contest with the provision that all Contestants will be advised of any such changes in writing.
Please check back for the most updated version of this document. Updates to the document will be noted for ease of use.
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AMERICAN ROYAL WORLD SERIES OF BARBECUE® PRESENTED BY
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