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The School Board of Sarasota County, Florida Memorandum

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The School Board of Sarasota County, Florida Memorandum ENC. ___ February 3, 2009 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA MATERIALS MANAGEMENT DEPARTMENT 101 OLD VENICE ROAD OSPREY, FLORIDA 34229 TELEPHONE (941) 486-2183 • FAX (941) 486-2188 MEMORANDUM TO: Members of the School Board Lori White, Superintendent Mitsi Corcoran, Chief Financial Officer FROM: Pat Black, CPPB, Director of Materials Management TITLE: APPROVAL TO AWARD BID #9090 FOR ART SUPPLIES - WAREHOUSE Bids to provide 'Art Supplies - Warehouse' were received from 14 vendors on December 18, 2008. The bids of AFP Industries, Inc., Art and Frame of Sarasota, Bennett Pottery Supply, Commercial Art Supply, Elgin School Supply Company, Inc., Highwater Clays of Florida, National Art and School Supplies, Pyramid School Products, S & S Worldwide, Smith Office and Computer Supply, and Standard Stationery Supply Company were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with the option to renew for two additional one-year periods. Funds for these purchases are contained in the operating budgets of the schools and departments. “Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest Not to exceed Requested by: bond or other security required by law Fiscal Impact: $250,000.00 within the time allowed for filing a Pat Black bond shall constitute a waiver of proceedings under Chapter 120. Florida Statutes.” Funding: 1101 Operating Posting Date: 01-27-09 Recommended Motion: That the bids of AFP Industries, Inc., Art and Frame of Sarasota, Bennett Pottery Supply, Commercial Art Supply, Elgin School Supply Company, Inc., Highwater Clays of Florida, National Art and School Supplies, Pyramid School Products, S & S Worldwide, Smith Office and Computer Supply, and Standard Stationery Supply Company, to provide 'Art Supplies - Warehouse' in an amount not to exceed $250,000.00, be approved for award and purchase. (over) THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Bid Tabulation: Art Supplies - Warehouse - Bid #9090 Bid Opening: December 18, 2008 - 2:00 PM Item # 1. 2. 3. 4. 5. 6. 7. 8. SBSC Catalog # 31-00066 31-00064 31-00068 31-00093 31-00094 31-00080 31-00083 31-00069 Est. Usage 200 250 200 240 144 120 180 200 Unit each each each each each each each set/5 Description Brush, acrylic Brush, acrylic Brush, acrylic Brush, Golden Brush, Golden Brush, Golden Brush, Golden Brush, Super-white polymer, 1/2”, polymer, 1/4”, polymer, 1”, Crayola Sable #1, Crayola Sable #2, Crayola Sable, #4, Crayola Sable, #6, Crayola Sable Twin Miracle Crayola Series #05- Crayola Series #05- Series #05-0978- round brush #05- round brush #05- round brush #05- round brush #05- Brushes, True Flow 0978-008, Binney & 0978-004, Binney & 016, Binney & Smith 590C-001, Binney & 590C-002, Binney & 590C-004, Binney & 590C-006, Binney & #462101, Sax. Smith or approved Smith or approved or approved Smith or approved Smith or approved Smith or approved Smith or approved NO SUBSTITUTE. alternate. alternate. alternate. alternate. alternate. alternate. alternate. REJECT AFP Industries, Inc. Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Loew-Cornell #525F-4 Loew-Cornell #525F-2 Loew-Cornell #525F-6 Loew-Cornell Loew-Cornell Loew-Cornell Loew-Cornell Art & Frame of Art Tech White Nylon Art Tech White Nylon Art Tech White Nylon American Painter American Painter American Painter American Painter Sarasota Long Handle Long Handle Long Handle #4000-1 #4000-2 #4000-4 #4000-6 Vendor Stock # 525F4 525F2 525F6 4000-1 4000-2 4000-4 4000-6 Unit Price $1.97 $1.41 $2.54 $1.07 $1.14 $1.25 $1.49 Mfr. Pkg. 3/pk 3/pk 3/pk 3/pk 3/pk 3/pk 3/pk Case/Pallet Qty Bennett Pottery Supply Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Business Stationers Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Commercial Art Supply Vendor Stock # M978-050 M978-025 M978-100 P7950R-1 P7950R-2 P7950R-4 P7950R-6 Unit Price $0.26 $0.18 $0.49 $0.42 $0.46 $0.58 $0.68 Mfr. Pkg. 12 12 12 12 12 12 12 Case/Pallet Qty 12 12 12 12 12 12 12 1 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Bid Tabulation: Art Supplies - Warehouse - Bid #9090 Bid Opening: December 18, 2008 - 2:00 PM Item # 1. 2. 3. 4. 5. 6. 7. 8. SBSC Catalog # 31-00066 31-00064 31-00068 31-00093 31-00094 31-00080 31-00083 31-00069 Est. Usage 200 250 200 240 144 120 180 200 Unit each each each each each each each set/5 Description Brush, acrylic Brush, acrylic Brush, acrylic Brush, Golden Brush, Golden Brush, Golden Brush, Golden Brush, Super-white polymer, 1/2”, polymer, 1/4”, polymer, 1”, Crayola Sable #1, Crayola Sable #2, Crayola Sable, #4, Crayola Sable, #6, Crayola Sable Twin Miracle Crayola Series #05- Crayola Series #05- Series #05-0978- round brush #05- round brush #05- round brush #05- round brush #05- Brushes, True Flow 0978-008, Binney & 0978-004, Binney & 016, Binney & Smith 590C-001, Binney & 590C-002, Binney & 590C-004, Binney & 590C-006, Binney & #462101, Sax. Smith or approved Smith or approved or approved Smith or approved Smith or approved Smith or approved Smith or approved NO SUBSTITUTE. alternate. alternate. alternate. alternate. alternate. alternate. alternate. REJECT Elgin School Supply Company, Inc. Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Highwater Clays of Florida Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Nasco Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty National Art & School Supplies Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Pyramid School As spec As spec As spec Discontinued Discontinued Discontinued Discontinued Products Vendor Stock # Unit Price $0.73 $0.51 $1.35 Mfr. Pkg. 3/pkg 3/pkg 1/pkg Case/Pallet Qty 2 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Bid Tabulation: Art Supplies - Warehouse - Bid #9090 Bid Opening: December 18, 2008 - 2:00 PM Item # 1. 2. 3. 4. 5. 6. 7. 8. SBSC Catalog # 31-00066 31-00064 31-00068 31-00093 31-00094 31-00080 31-00083 31-00069 Est. Usage 200 250 200 240 144 120 180 200 Unit each each each each each each each set/5 Description Brush, acrylic Brush, acrylic Brush, acrylic Brush, Golden Brush, Golden Brush, Golden Brush, Golden Brush, Super-white polymer, 1/2”, polymer, 1/4”, polymer, 1”, Crayola Sable #1, Crayola Sable #2, Crayola Sable, #4, Crayola Sable, #6, Crayola Sable Twin Miracle Crayola Series #05- Crayola Series #05- Series #05-0978- round brush #05- round brush #05- round brush #05- round brush #05- Brushes, True Flow 0978-008, Binney & 0978-004, Binney & 016, Binney & Smith 590C-001, Binney & 590C-002, Binney & 590C-004, Binney & 590C-006, Binney & #462101, Sax. Smith or approved Smith or approved or approved Smith or approved Smith or approved Smith or approved Smith or approved NO SUBSTITUTE. alternate. alternate. alternate. alternate. alternate. alternate. alternate. REJECT S & S Worldwide Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Sax Arts & Crafts As spec As spec As spec Dynasty 2057R Dynasty 2057R Dynasty 2057R Dynasty 2057R Vendor Stock # 705007494 705007491 705007500 412340 412341 412342 412343 705462101 Unit Price $0.73 $0.52 $1.36 $0.51 $0.55 $0.59 $0.63 $7.85 Mfr. Pkg. 3/pk 3/pk 3/pk dozen dozen dozen dozen Case/Pallet Qty Smith Office & Computer Supply Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Standard Stationery Supply Company Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty 3 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Bid Tabulation: Art Supplies - Warehouse - Bid #9090 Bid Opening: December 18, 2008 - 2:00 PM Item # 9. 10. 11. 12. 13. 14. 15. 16. SBSC Catalog # 31-00120 31-00122 31-00124 31-00126 31-00129 31-00073 31-00076 31-00077 Est. Usage 60 120 84 60 60 240 432 240 Unit each each each each each each each each Description Brush, varnish, 1/2”, Brush, varnish, 1”, Brush, Varnish, 1- Brush, varnish, 2”, Brush, varnish, 3”, Brush, watercolor, Brush, watercolor, Brush, watercolor, seamless tin ferrule, seamless tin ferrule, 1/2”, seamless tin seamless tin ferrule, seamless tin ferrule, CMH, Crayola CMH, Crayola CMH, Crayola Corona Bonifay #7020- Corona Bonifay ferrule, Corona Corona Bonifay Corona Bonifay #1127, size 4, round #1127, size 6, round #1127, size 8, round 5, Blick White Bristle #7020-1, Dynasty P- Bonifay #7020-1.5, #7020-2, Dynasty P- #7020-3, Dynasty P- brush, Binney & brush, Binney & brush, Binney & #05160-4012, or 1-1600-1, or Dynasty P-1-1600- 1-1600-2, or 1-1600-3, or Smith. Smith. Smith. approved alternate. approved alternate. 1½, or approved approved alternate. approved alternate. NO SUBSTITUTE. NO SUBSTITUTE. NO SUBSTITUTE. alternate. AFP Industries, Inc. Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Art & Frame of Loew-Cornell 757- Loew-Cornell 757-1 Loew-Cornell 757-1 Loew-Cornell 757-2 Loew-Cornell 757-3 Sarasota 1/2 1/2 Vendor Stock # 757-1-2 757-1 757-1 1/2 757-2 757-3 Unit Price $0.21 $0.28 $0.32 $0.43 $0.64 Mfr. Pkg. 36/pk 36 36 24/pk 24 Case/Pallet Qty Bennett Pottery Supply Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Business Stationers Vendor Stock # Unit Price Mfr. Pkg. Case/Pallet Qty Commercial Art Supply Vendor Stock # 1500-5 1500-1 1500-150 1500-2 1500-3 Unit Price $0.28 $0.45 $0.72 $0.92 $1.38 Mfr. Pkg. 12 12 12 12 12 Case/Pallet Qty 12 12 12 12 12 4 THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA Bid Tabulation: Art Supplies - Warehouse - Bid #9090 Bid Opening: December 18, 2008 - 2:00 PM Item # 9.
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