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RETRAINEE - JOB CREATION Training Proposal For RETRAINEE - JOB CREATION Training Proposal for: Paychex North America Inc. Agreement Number: ET17-0454 Panel Meeting of: March 24, 2017 ETP Regional Office: Sacramento Analyst: W. Sabah PROJECT PROFILE Contract Retrainee Industry Services Attributes: Job Creation Initiative Sector(s): Insurance SET Financial HUA Priority Industry: Yes No Counties Repeat Contra Costa, Fresno, Kern, Los Yes No Served: Contractor: Angeles, Riverside, Orange, San Diego, San Luis Obispo, San Mateo, Sacramento, Santa Cruz, Santa Clara,Sonoma, Ventura, Woodland Hills Union(s): Yes No Number of Employees in: CA: 1,296 U.S.: 14,619 Worldwide: 14,800 Turnover Rate: 11% Managers/Supervisors: N/A (% of total trainees) FUNDING DETAIL (Substantial (High Earner Program Costs - = Total ETP Funding Contribution) Reduction) $749,650 $0 $0 $749,650 In-Kind Contribution: 100% of Total ETP Funding Required $2,237,992 ETP 130 - Single (05/02/16) 1 of 5 Paychex North America Inc. ET17-0454 TRAINING PLAN TABLE Range of Estimated Average Post- Job Job Description Hours Type of Training No. of Cost per Retentio No. Class / Trainees CBT Trainee n Wage Lab 1 Retrainee Business Skills, 405 8-200 0-40 $1,050 $29.38 Computer Skills SET Weighted Avg: 70 2 Retrainee Business Skills, 115 8-200 0-40 $2,200 $13.22* Computer Skills Job Creation Initiative Weighted Avg: SET 110 3 Retrainee Business Skills, 68 8-200 0-40 $1,050 $14.00* SET Computer Skills Weighted Avg: HUA 70 *It will be made a condition of contract that the trainees in this Job Number will never be paid less than the State or local minimum wage rate as in effect at the end of retention regardless of the wage expressed in this table. The highest minimum wage rate will prevail. Minimum Wage by County: Job Number 1 (SET/Statewide): $29.38 per hour. Job Number 2 (SET/Job Creation): $13.22 in Riverside, San Luis Obispo, Sonoma, Ventura, Woodland Hills counties; $13.72 in Sacramento County; $13.94 in San Diego County; $14.13 in Los Angeles County, $14.35 in Orange County; $14.69 in Contra Costa, San Mateo and Santa Clara counties. Job Number 3 (SET/HUA): $12.12 in Fresno, Kern and Santa Cruz Counties. Health Benefits: Yes No This is employer share of cost for healthcare premiums – medical, dental, vision. Used to meet the Post-Retention Wage?: Yes No Maybe Up to $3.46 per hour may be used to meet the Post-Retention Wage for Job Number 1. Wage Range by Occupation Estimated # of Occupation Titles Wage Range Trainees Job Number 1 Sales Staff 297 Service Staff 108 Job Number 2 (Job Creation) Sales Staff 45 Service Staff 70 Job Number 3 (HUA) Sales Staff 25 Service Staff 43 ETP 130 - Single (05/02/16) 2 of 5 Paychex North America Inc. ET17-0454 INTRODUCTION Founded in 1971 and headquartered in Rochester, New York, Paychex North America Inc. (Paychex) (www. Paychex.com) provides payroll tax administration, employee payment, regulatory compliance, human resource outsourcing services, management outsourcing and retirement services administration to small to medium-sized businesses. In addition, the Company offers insurance services for property and casualty coverage. Paychex customers are located throughout the United States and Germany. ETP training will take place at 16 California locations in Riverside, Costa Mesa, Culver City, San Diego, Oxnard, Woodland Hills, San Luis Obispo, San Bruno, Folsom, Fresno, Bakersfield, Watsonville, San Jose, San Ramon, Petaluma and Glendale. PROJECT DETAILS To successfully support increased customer demands and provide exemplary customer service, Paychex must be up-to-date on the latest regulations, issues, and business plans in all aspects of payroll processing, human resource and insurance services as it relates to its clients. Training is needed to navigate the payroll systems and all regulatory changes to provide appropriate information to customers. Sales employees need training in presenting appropriate products to meet client needs, to effectively make recommendations for solutions to gain client commitment. The Company also utilizes Salesforce software, to track and manage prospective clients. New employees will learn basic system operations while incumbent workers will learn advanced software functions to provide new customers with a smooth transitioning experience. Paychex has developed a company-wide training program to increase employee knowledge of regulatory changes, enhance technical skills and improve performance. Additionally, each new hire will receive four to five weeks of training. Employees must be trained on the most recent financial information and software applications available to keep pace with industry and client requirements. Paychex is committed to developing successful employees by providing promotional opportunities within the Company. ETP-funded training will enable the company to provide the highest level of transparency and integrity in every client interaction, while supporting customer expectations and Paychex’s commitment to long-term success. Retrainee - Job Creation The Panel offers incentives to companies that commit to hiring new employees. Training for newly-hired employees will be reimbursed at a higher rate, and trainees will be subject to a lower post-retention wage. Since 2012, Paychex has increased its revenue from $2.2 million to $3 million. The number of employees have increased by 14% since 2014. The Company anticipates continued client base growth and increased product revenue. To support the expansion of the Company’s existing business capacity, Paychex has committed to hiring 115 new employees (Job Number 2). These newly-hired workers will allow the Company to meet increased customer demands and provide service to an increasing customer base. New hire trainees at Paychex average about 4 - 5 weeks of training upon being hired. The date-of-hire for trainees will be within the three-month period before contract approval or within the term-of-contract. These trainees will be hired into “net new jobs” as a condition of contract. ETP 130 - Single (05/02/16) 3 of 5 Paychex North America Inc. ET17-0454 Training Plan Trainees will receive between 8-200 hours of Classroom/Laboratory training and up to 40 hours of Computer-Based Training (CBT). All training will be delivered by in-house subject matter experts. Business Skills (60%): Training will be offered to all occupations and focus on improved sales processes, organizational skills and quality service. Training will ensure that employees develop the skills to manage assignments efficiently, deliver knowledgeable product presentations and provide appropriate service recommendations. Training will also allow employees to apply accounting fundamentals and process payrolls timely for clients. Computer Skills (40%): Training will be offered to all occupations to help workers become proficient in business software solutions such as Microsoft Office Suite, Payroll System and Salesforce. Trainees will learn advanced software functions to expedite payroll intake, produce checks and reports, and update client’s company and employee demographic information related to Human Resources. Training will ensure employees can accurately support all of client’s questions and concerns. SET/HUA Under Special Employment Training (SET), the participating employer is not required to demonstrate out-of-state competition. To qualify under SET, trainees must be earning at least the statewide average hourly wage at the end of the retention period. Trainees in Job Number 3 work in a High Unemployment Area (HUA), with unemployment exceeding the state average by 25%. The Company’s locations in Fresno, Kern and Santa Cruz counties qualify for HUA status under these standards. These trainees qualify for the ETP Minimum Wage rather than the Statewide Average Hourly Wage. The Panel may modify the ETP Minimum Wage for these trainees by up to 25% if post-retention wages exceed the start-of- training wages. Paychex is requesting a wage modification, from $29.38 to $14.00, for Job Number 3. Impact/Outcome ETP funding will substantially contribute to Paychex’s ability to increase revenues, raise workers efficiency levels, and increase client satisfaction. In addition, funding will allow the Company to implement extensive training for newly hired and incumbent trainees needed to respond to changing technologies and capabilities within the industry. Commitment to Training ETP funds will not displace the existing financial commitment to training. The Company’s annual training budget per facility is approximately $153,436 and includes new hire training, business and soft skills training. Training Infrastructure Paychex has two administrators and the HR Tech Team to oversee training. The Company has also retained an administrative subcontractor to assist with ETP project administration and has an internal Learning Management System (LMS) to schedule and track all training. In addition, Paychex has approximately 38 full-time trainers responsible for developing, scheduling, delivering, and tracking training throughout California. Each trainer is an expert ETP 130 - Single (05/02/16) 4 of 5 Paychex North America Inc. ET17-0454 in their field. Paychex’s current training program is comprehensive with training delivered on a regular basis. The training program has been operating at a high level for many years. LMS Staff has reviewed and approved Paychex’s use of a LMS for recordkeeping. RECOMMENDATION Staff recommends approval of this proposal. DEVELOPMENT SERVICES Hickey and Associates in Alexandria, Virginia assisted with development for
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