Republic of the Department of Education Region XII DIVISION OF Kenram, , Sultan Kudarat Tel/Fax No. 064-471-1007 ◾ Email: [email protected]

October 24, 2019

DIVISION MEMORANDUM SGOD–SMNS No.265, s. 2019

ORIENTATION ON PROPER SUBMISSION OF DRRM REPORT AND OTHER RELATED MATERIALS

TO: Public Schools District Supervisors/Principals In-Charge Elementary and Secondary School Heads District/School DRRM Coordinators and Alternate DRRM Coordinators This Division

1. In line with the Regional XII Advisory No. 206 s. 2019, titled Earthquake Safety Procedures and Protocols, and due to the 6.3 magnitude earthquake that occurred in Tulunan, Province at 7:37 PM of October 16, 2019, this Division shall conduct an orientation on the proper submission of DRRM reports on October 29, 2019, at Kalawag Central School Conference Hall to start at exactly 8:00 o’clock in the morning.

2. The following agenda are to be discussed: a. Updates on DepEd Order No. 21, series of 2015 “DRRM Coordination and Information Management Protocol” b. Updates on Daily Incident Status Report and RADaR 1 & 2 c. Updates on Consolidation of School DRRM Designation h. Other related matters

SECONDARY AREA IN-CHARGE DRRM NO. MUNICIPALITY /DISTRICT COORDINATORS 1 MICHAEL M. BOTACION Bagumbayan 2 ARMAN LEO A. MIGUEL 3 ROMNICK B. ONATE Esperanza 4 LORNA B. NATINO Isulan 5 MIKKO JAY M. HENRY 6 ARCHIE JOSEPH S. BUZARANG Kulaman 7 KHAROLL JOY D. GABRIEL 8 BRELYN A. TANANGONAN 9 ABUBAKAR T. SALMO 10 RANIER MARK M. MARZO 11 RICHARD GLENN C. SANTOS Pres. Quirino ELEMENTARY 1 RODEL P. PATIE Bagumbayan I 2 ERMALYN A. GUILARAN Bagumbayan II 3 BELINDA C. LAGNAODA Bagumbayan III

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SDOSK-SGOD-DM-v1e7.31.19 jlimd 4 SHARON R. DOCUSIN Columbio I 5 IRISH JOHN D. ROMBAOA Columbio II 6 RITCHEL E. WONG Esperanza I 7 RYAN P. APOSAGA Esperanza II 8 RICKY V. LORCA Esperanza III 9 MA. CECILIA B. HINAYHINAY Central Isulan 10 CHERRY G. ARDIVILLA East Isulan 11 LILIBETH T. PAMA South Isulan 12 JOMAR B. BERMUDEZ West Isulan 13 JOBERT H. MOYET Kalamansig I 14 DAYLENE GRACE A. ACIELO Kalamansig II 15 JOHNREL C. JALICO Kulaman I 16 JOHN GIL S. HURTADO Kulaman II 17 AMIN B. SANDAY Lambayong I 18 JOGELINE C. REYES Lambayong II 19 ALEXANDER T. BANDIOLA Lambayong III 20 ARIEL N. ESPANOLA Lebak Central 21 NEIL F. MACAILING Lebak East 22 JAMIN E. PALILEO Lebak West 23 JIM RYAN S. DELA CRUZ Lutayan I 24 SALIK D. AKMAD Lutayan II 25 EDNA P. SEMA Palimbang I 26 DINAH M. JANGAD Pali mbang II 27 ANALYN MAE B. TRAJE Palimbang III 28 ELMER S. DELA TORRE North Pres. Quirino 29 FERDINAND L. EUROPA South Pres. Quirino

2. Participants are advised to bring laptop, extension wire, hard and soft copy of report.

3. For further inquiries and clarification, kindly contact Ms. Josephine L. Dignadice, Project Development Officer-II/Division DRRM Focal Person at cellphone number 0947-322-8086.

4. Immediate dissemination of and compliance with this Memorandum is desired.

RUTH L. ESTACIO, Ph.D., CESO VI Assistant Schools Division Superintendent Officer-In-Charge Office of the Schools Division Superintendent

Enclosure: None Reference: Regional XII Advisory No. 206 s. 2019, DepEd Order No. 21, s. of 2015. To be indicated in the Perpetual Index under the following subjects:

DRRM ORIENTATION REPORT SUBMISSION

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Republic of the Philippines Department of Education Region XII DIVISION OF SULTAN KUDARAT Kenram, Isulan, Sultan Kudarat Tel/Fax No. 064-471-1007 ◾ Email: [email protected]

COMPREHENSIVE SCHOOL SAFETY (CSS) CHECKLIST

School: School Address: School ID: School District: Level of School: Type of School: Classification: □ Elementary □ Central □ Non-Central □ Rural □ Secondary □ Primary □ Multi-Grade □ Urban □ Integrated School Name of School Head: Contact No.: Date Visited: Email Address:

No. Factors Yes No Rating Remarks/ Recommendati ons HPR* Score ENABLING ENVIRONMENT1 23 1. Adopted/Adapted/localized at least 3 existing 3 or more policies relating to DRRM/CCA/EiE in policies education/school safety adapted/localize d = 3 1-2 policies adapted/localize d = 1 2. Formed School DRRM Team, with a focal Presence of all person and consisting of personnel from component in different offices; with defined membership the criteria = 2 and roles and responsibilities/functions Absence of even 1 component in the criteria = 0 3. Has a comprehensive School DRRM Plan, Presence of all which includes CCA and EiE measures, component in covering risk assessment, risk reduction, and the criteria = 1 rehabilitation and recovery Absence of even 1 component in the criteria = 0 4. School budget supports regular DRRM Presence of activities budget allocated for DRRM activities = 2 Absence of budget allocation for DRRM activities = 0 5. Conducted student-led school watching and Students hazard mapping (DO 23 s 2015), and involved in both involved students in DRRM planning = 2 Students involved in

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SDOSK-SGOD-DM-v1e7.31.19 jlimd either the student-led school watching and hazard mapping or DRRM planning = 0 6. Incorporated results of student-led school Incorporated in watching and hazard mapping in the School both the DRRM DRRM Plan and School Improvement Plan ( Plan and SIP = SIP) 4 Incorporated only in the DRRM Plan = 1 7. Data collection and consolidation of Presence = 2 programs and activities on DRRM, covering Absence = 0 the 3 Pillars to monitor results and impact exist 8. Rapid Assessment of Damages Report Submission (RADAR) is submitted to Central Office, within 72 hours within 72 hours after the onslaught of a after onslaught hazard in the area of hazard, either through SMS or other means of communication = 3 Submission beyond 72 hours after onslaught of hazard, either through SMS or other means of communication = 1 9. 100% completion of DRR related questions 100% in the EMIS/EBEI completion = 2 Less than a 100% completion = 0 10. School has partnerships that could be Presence of tapped to support its DRRM programs and current activities, including those during after a partnerships = 2 disaster Absence of partnership = 0 Pillar 1: Safe Learning Facilities 35 1. School building/classroom components are See Guidance according to DepEd and/or National Building on DepEd Code approved standard design and Minimum specifications (see criteria and checklist for Standards for Pillar 1, No. 1, for corresponding points) points (29 POINTS) 2. School conducted risk assessment of Presence as per buildings, in coordination with the Education the criteria = 2 Facilities Division, and with support of other Absence = 0 agencies and partners 3. School has taken appropriate action with Undertaken respect to unsafe school buildings (e.g. appropriate upgraded/retrofitted, non-usage, etc.) action = 2 Absence of any

Serbisyong may Integridad, Kalidad, Angat at Tapat

SDOSK-SGOD-DM-v1e7.31.19 jlimd

Republic of the Philippines Department of Education Region XII DIVISION OF SULTAN KUDARAT Kenram, Isulan, Sultan Kudarat Tel/Fax No. 064-471-1007 ◾ Email: [email protected] appropriate action = 0 4. Undertaken regular inspection and repair of Presence = 1 minor classroom (including facilities) Absence = 0 damages 5. School Heads are clear with the roles and Presence = 1 functions of the school in camp management Absence = 0 vis-à-vis the LGU and DSWD as per Joint Memorandum Circular No. 1, series of 2013 "Guidelines on Evacuation Center Coordination and Management" and RA 10821 "Children's Emergency Relief and Protection Act" and its corresponding IRR Pillar 2: School Disaster Risk Management 30 1. School has a Contingency Plan, i.e. Presence = 3 Preparedness Plan turned into response Absence = 0 actions when a disaster strikes 2. 80% of students and their families have 80% of students accomplished the Family Preparedness Plan accomplished as together (family evacuation, reunification), as per criteria = 3 per DO No. 27, series of 2015 Less than 80% of students accomplished as per criteria = 1 3. School has established a school personnel Presence of and learners tracking system/protocol in the both = 2 event of a disaster or emergency Absence of 1 or both = 0 4. Hazard and evacuation maps are located in Presence = 1 conspicuous places in the school Absence = 0 5. School has available, accessible, and Presence and adequate first aid kit in every instructional accessibility with classroom basic content = 1 Basic Content: alcohol, cotton, scissor, medicine for emergencies, bandages, ammonia, gauze/band-aid, plasters, thermometer, triangular bandage, first aid book, gloves Absence of any of the criteria = 0 6. School has at least 2 necessary and Presence of at functioning equipment, in case of a disaster least 2 (e.g. fire extinguisher, handheld/base radio, equipment as generator, etc.) per criteria = 1 (if fire

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SDOSK-SGOD-DM-v1e7.31.19 jlimd extinguisher is one of them, should follow BFP minimum standards; otherwise, it is not considered) Less than 2 = 0 7. School conducted regular hazard-specific If drills dealt with drills (at least 3 hazards) with participation of at least 3 stakeholders (BFP, Medic, LGUs, NGOs, hazards in total community, PTA, alumni, and others (each drill being hazard-specific), and as per criteria = 3 If drills dealt with 1-2 hazards in total (each drill being hazard- specific) and as per criteria = 1 8. School has established functional early Presence = 2 warning system to inform students and Absence = 0 personnel of hazards and emergencies (protocol, warning signs, devices, IEC), considering national and LGU warning systems and protocols 9. School has trained personnel to administer Presence = 1 first aid to students and personnel Absence = 0 10. School has pre-identified spaces for putting Presence = 1 up Temporary Learning spaces/Shelters in Absence = 0 the aftermath of a disaster or emergency 11. School has ready resumption strategies and Presence = 2 alternative delivery modes to ensure Absence = 0 education continuity (strategies, materials, focal persons to implement) 12. School has psychosocial interventions for Presence = 1 personnel and students Absence = 0 13. School has trained teachers and other Presence = 1 personnel who could provide psychosocial Absence = 0 support to students 14. School has an evacuation plan and Presence = 2 procedures Absence = 0 15. School has a student-family reunification Presence = 2 plan that is clearly disseminated to students, Absence = 0 teachers, and parent 16. School has conducted awareness and Four or more = capacity building for families and learners 3 Less than 4 = 1 17. School participated in the different Presence = 1 DRRM/CCA/EiE activities of the LGU Absence = 0

Pillar 3: DRR in Education 12 1. School has integrated key DRRM/CCA/EiE Integrated in 4 concepts in at least 4 subjects based onthe or more subjects national Curriculum Guide = 5 Integrated in 2-3 subjects = 3 2. More than 75% of students are actively More than 75%

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Republic of the Philippines Department of Education Region XII DIVISION OF SULTAN KUDARAT Kenram, Isulan, Sultan Kudarat Tel/Fax No. 064-471-1007 ◾ Email: [email protected] participating in various DRRM/CCA/EiE of students = 1 activities Less than 75% of students = 0 3. School has a DRRM/CCA/EiE capacity Presence = 1 building plan for teachers and personnel Absence = 0 4. School Head and personnel have received at At least 3 least 3 DRRM/CCA/EiE trainings from DRRM/CCA/EiE division or region or partners trainings as per criteria = 3 Less than 3 = 1 5. At least more than 10 DRRM/CCA/EiE Presence = 1 resource materials are available in the Absence = 0 school 6. Presence of DRRM corner, with updated IEC Presence = 1 materials posted in it, in every classroom Absence = 0

SUMMARY SHEET Factor Rating Remarks/ Recommendations HPR Score Enabling Environment 23 Pillar 1: Safe Learning Facilities 35 Pillar 2: School Disaster Risk 30 Management Pillar 3: DRR in Education 12 TOTAL 100

RATING SCHEME Excellent 91 – 100% Very Good 81 – 90% Good 71 – 80% Needs Improvement 61 – 70%

MONITORED BY: (District/Area In-Charge Coordinators)

Name & Signature: Name & Signature: Position: Position: Date: Date:

Name & Signature: Name & Signature: Position: Position: Date: Date:

*HPR – Highest Possible Rating

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