OFFICE of the DEPUTY CONSERVATOR of FOREST PUSAD DIVISION, PUSAD E-Tender for Providing and Fixing Solar Light E- Tender Paper
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OFFICE OF THE DEPUTY CONSERVATOR OF FOREST PUSAD DIVISION, PUSAD Near Gunwantrao Deshumkh High School, Shrirampur, Pusad Tq. Pusad Dist. Yavatamal Fax No.: (07233) 248809, Phone No. (07233) 246029, E-mail : dycfpsd@yahoo.in E-Tender for Providing and Fixing Solar Light E- Tender Paper Name of Work :- Providing and Fixing Solar Light E-Tender No. - 15/2018-19 Name of Tender Tenderer :- Name of Bidder / Tenderer :- ------------------------------------- Eligibility for Participation :- Manufacturer / Authorized Dealer or Distributor of Manufacturer E - Tender Form E - Tender Form No.:- 15/2018-19 Name of E-Tender Purchaser:- Sr. No. Tender Schedule Date Schedule 1 Tender Publishing Date 23/07/2018 (11.00 am) 2 Document Download/ Sale Date 23/07/2018 (11.00 am) 3 Bid Submission Start Date 23/07/2018 (11.05 am) 4 Bid Submission Closing Date 30/07/2018 (05:00 pm) 5 Technical Bid Opening Date 31/07/2017 (05:00 pm) Deputy Conservator of Forest, Pusad Division, Pusad. Page 1 of 18 OFFICE OF THE DEPUTY CONSERVATOR OF FOREST PUSAD DIVISION, PUSAD Near Gunwantrao Deshumkh High School, Shrirampur, Pusad Tq. Pusad Dist. Yavatamal Fax No.: (07233) 248809, Phone No. (07233) 246029, E-mail : dycfpsd@yahoo.in Tender Document Containing Terms & Conditions, Instructions to Tenderers, Specification of Goods, Qualification Criteria and Forms for Bids Sr. no. Contents Page No 1. Disclaimer … … … … … … 3 2. Notice Inviting Tender and opening of Bids … … … 3 3. Instructions to Tenderers … … … … … … 3-5 4. Specification of the Product and Scope of Work … … 5 5. Qualification Criteria … … … … … … 6 6. Bidding System … … … … … … 7 7. Technical specification … … … … … … 7-8 8. Quoted Price … … … … … … 8-9 9. Assurance of the Competitive Price … … … … 9 10. Security Deposit … … … … … … 9-10 11. Delivery and Receipt … … … … … … 10-11 12. Risks and Safe Custody of Goods … … … … 12 13. Testing and Inspection … … … … … … 12 14. Payment of the Bills … … … … … … 12 15. After Sales Services … … … … … … 13 16. Warranty/ Service & Support … … … … … 13 17. Force Measure Clause … … … … … … 14 18. Liquidated Damages … … … … … … 14 19. Change of Conditions … … … … … … 14 20. Right of Acceptance/ Rejection of the Offers … … … 14 21. Termination of Agreement/ contract … … … … 15 22. Dispute, Arbitration and Jurisdiction … … … … 15 Annexure I. Technical Bid (form no I) 18-19 … … … 15 Annexure II. Price Bid (form no II) 19 … … … … 16-17 Annexure III. Check list for the Qualification Criteria … … 18-19 This form is a part of the tender, wherein terms and conditions of the tender are given. The tenderer/ bidder is requested to go through this form before submitting his Tender/ Bid. Submission of the tender shall be considered as deemed acceptance of all the terms & conditions. Page 2 of 18 OFFICE OF THE DEPUTY CONSERVATOR OF FOREST PUSAD DIVISION, PUSAD Near Gunwantrao Deshumkh High School, Shrirampur, Pusad Tq. Pusad Dist. Yavatamal Fax No.: (07233) 248809, Phone No. (07233) 246029, E-mail : dycfpsd@yahoo.in E-Tender for Purchase of Providing and Fixing Solar Light 1. Disclaimer 1.1. Though adequate care has been taken in the preparation of this tender document, the tenderer should examine and ensure that the documents are complete in all respects. Discrepancy, if any, should be intimated immediately to the Deputy Conservator of Forests, Pusad Division, Pusad. In absence of any intimation, it shall be deemed that the tenderer is satisfied regarding this tender document being complete in all respects. 2. Notice Inviting Tender and Opening of Bids. 2.1 Sealed tenders are invited for supply of the following goods including accessories to the Deputy Conservator of Forests, Pusad Division, Pusad. Sr. No. Tender Schedule Date Schedule 1 Tender Publishing Date 23/07/2018 (11.00 am) 2 Document Download/ Sale Date 23/07/2018 (11.00 am) 3 Bid Submission Start Date 23/07/2018 (11.05 am) 4 Bid Submission Closing Date 30/07/2018 (05:00 pm) 5 Technical Bid Opening Date 31/07/2017 (05:00 pm) Sr. No. Item Estimated Quantity 1 Providing and Fixing Solar Light 34 3. Instructions to tenderers Tender document can be downloaded from E- tendering portal of Govt. of Maharashtra that is www.mahatenders.gov.in. By online payment of Rs. 590/- (Rupees Fife Hundred Ninety Only) (non-refundable). Page 3 of 18 OFFICE OF THE DEPUTY CONSERVATOR OF FOREST PUSAD DIVISION, PUSAD Near Gunwantrao Deshumkh High School, Shrirampur, Pusad Tq. Pusad Dist. Yavatamal Fax No.: (07233) 248809, Phone No. (07233) 246029, E-mail : dycfpsd@yahoo.in 3.1 The tenderer should note that the sale and acceptance of the tender forms is online and opening of the bid shall take place online at Pusad in the office of Deputy Conservator of Forests, Pusad Division, Pusad. 3.2 The tender document containing terms and conditions covering qualification criterion, specifications of item, instructions to tenderers, as well as prescribed forms/ formats, can be downloaded by paying Rs. 590/- (Rupees Fife Hundred Ninety Only) online as Tender fee. Tender fee shall not be refunded in any circumstances. 3.3 The tender should be addressed to: Deputy Conservator of Forests Pusad Division Pusad Tq. Pusad Dist. Yavatmal 445 302. 3.4 Earnest money Deposit (EMD): Each tender must contain Earnest money Deposit of Rs. 4050/- (Rupees Four Thousand & Fifty Only) as prescribed by the e-tender facility of government of Maharashtra. If the tenderer is exempted from submitting EMD, it should be mentioned on original letterhead along with a copy of government resolution or order, and the firm must have registration with C.S.P.O., D.G.S. & D. or similar organization (please specify). Photocopy of valid registration certificate for the relevant item must be furnished in such cases. 3.5 The tenderers are encouraged to include a copy of the last income tax clearance certificate from the competent authority. 3.6 The tenderers are required to read carefully all Terms & Conditions of the tender, and submit the Tender after fixing the authorized representative’s signatures on each page as a token of acceptance. 3.7 Each page of the Tender including Technical & Price bid, Qualification Criteria, Information about the tenderer and all enclosures must be authenticated by affixing signature of an authorized signatory. 3.8 The tenderer must submit complete technical & Price Bid including qualification criteria and related documents/technical literature/ brochure duly attested along with EMD. Tenderers are advised to submit their tenders without waiting for the last date of tender submission in order to avoid any unforeseen circumstances. Page 4 of 18 OFFICE OF THE DEPUTY CONSERVATOR OF FOREST PUSAD DIVISION, PUSAD Near Gunwantrao Deshumkh High School, Shrirampur, Pusad Tq. Pusad Dist. Yavatamal Fax No.: (07233) 248809, Phone No. (07233) 246029, E-mail : dycfpsd@yahoo.in 3.9 All documents must be clear and readable. In absence of clarity of documents or any dispute over documents, the interpretation of the Deputy Conservator of Forests, Pusad Division, Pusad shall be treated as final. 3.10 All tenderers have to ensure proper delivery of the tender before the scheduled date & time as specified in this tender document. 3.11 Tenderers are at liberty to be present or authorize a representative to be present at the opening of tender on the date and time as specified in this form. In case the date of opening is declared a holiday subsequently, the same shall stand extended automatically to the next working day. 3.12 If the tenderer has any doubt about the meaning of any conditions or the specifications, it shall be represented before submitting the tender. 3.13 The tenderer must quote only one best suitable model in one tender. Separate tender must be submitted for each additional model proposed. 3.14 The Deputy Conservator of Forest Pusad keeps the right to select any tenderer on the ground of experience, the clients and other matters which can infuse confidence that selected tenderer can complete the order within the given time. 3.15 The conditions in the Purchase Procedure Rules and Purchase manual of the Government of Maharashtra, and relevant government resolutions and orders as amended till date shall be applicable and binding. 4. Specification of the Product and Scope of Work 4.1 This tender is issued for procurement of Purchase of Providing and Fixing Solar Light listed in the tender notice by the Deputy Conservator of Forest Pusad division Pusad (hereinafter referred to as Purchaser). The quantity of the items can be increased or decreased as per the requirement. 5. Qualification Criteria 5.1 The tenderer must be a registered Indian manufacturer or authorized Dealer/ Distributor of a manufacturer. Authorized Dealer/ Distributor should furnish current and valid authorization letter/ dealership certificate from original equipment manufacturer Page 5 of 18 OFFICE OF THE DEPUTY CONSERVATOR OF FOREST PUSAD DIVISION, PUSAD Near Gunwantrao Deshumkh High School, Shrirampur, Pusad Tq. Pusad Dist. Yavatamal Fax No.: (07233) 248809, Phone No. (07233) 246029, E-mail : dycfpsd@yahoo.in mentioning this particular Tender in its authorization letter. The name of item should be clearly mentioned in the authorization letter. Tenders submitted by retailers or representatives of online dealers are liable to be rejected. 5.2 In case of a foreign manufacturer, the tenderer must furnish an undertaking that the goods are legally imported in the country. 5.3 The Tenderer should not have been debarred as supplier of the same or similar goods by Forest Department or any other Department of the Government of India or any State Government. 5.4 The company should be registered under the service tax and CST department. 5.5 The tenderer must be a Indian manufacturer and / or authorized distributors / dealers of manufacturer. Authorized distributors should submit their valid and current authority letter. 5.6 The tenderer shall have adequate experience of successful supply and / or manufacture of Solar Light and service support in the past 3 years to Government departments.