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Summary of Decisions – 1298Th BOR Meeting UNIVERSITY OF THE PHILIPPINES SYSTEM OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS 1 July 2014 Memorandum No. LADLL-14-30 For All Vice Presidents All Chancellors The Dean, UP Cebu All Directors, HRDO Subject Summary of Decisions of the Board of Regents at its 1298th Regular Meeting held on 30 June 2014 Please be informed of the attached Summary of Decisions of the Board of Regents at its 1298th Regular Meeting held on 30 June 2014, for your appropriate action. The said summary shall be uploaded in the official OSU website: osu.up.edu.ph. The Chancellors and the Dean of UP Cebu shall please see to it that copies of the said summary are furnished to all units/person concerned. Thank you very much for your attention. I • Prof.-LILIAN A. DE LA GAS Secretary of the Board of Regents Cc: Office of the President Quezon Hall, University of the Philippines, Diliman, Quezon City, 1101, Philippines Tel # (632) 927-6780, Telefax # (632) 920-6897, 920-6885, email: [email protected] 1298th BOARD OF REGENTS MEETING 30 JUNE 2014, 9:00 a.m. Executive House UP Diliman Campus, Quezon City SUMMARY OF DECISIONS (As of 4 JULY 2014)„,- th NOTE: THE CHANCELLORS WILL PLEASE SEE TO I THAT COPIES OF THE 1298 SUMMARY OF DECISIONS ARE FURNISHED TO ALL UNITS/PERSONS CONCERNED. I. MATTERS ARISING FROM THE PREVIOUS MINUTES ITEM AGENDA ITEM BOARD ACTION NO. 1 On the Proposed 2012 Code of Student The Board APPROVED the 2012 Conduct of UP Diliman Code of Student Conduct recommended by the UP Diliman University Council that includes the revised appeal process, as well as the required residency of one (1) semester prior to being recruited to non-fraternities and non-sororities organizations. The Board, however, retains the existing rule of one (1) year residency requirement for membership to fraternities and sororities. 2 On the Guidelines on how the Board NOTED Shall Treat Appeals (UP Faculty, Personnel and Students 3 On the Design and Build Contract with DEFERRED S.C. Megaworld Construction and Development Corporation for the Design and Build of the National Institutes of Health (NIH) Building Project, UP Manila Campus II. MATTERS FOR APPROVAL OF THE BOARD ITEM ' AGENDA ITEM BOARD ACTION NO. GENERAL GOVERNANCE Appointment of University Officials 4 Appointment of Asst. Prof. NELSON G. CAINGHOG APPROVED as Director, UP Padayon Office, effective 1 April 2014 until 1 April 2016, unless sooner terminated 5 Appointment of Prof. CHRISTOPHER S.P. ESPINA APPROVED as Director, Office of Design and Planning Initiatives (ODPI), UP System, effective 1 June 2014 until 31 May 2017, unless sooner terminated Page 1 of 32 1298th BOARD OF REGENTS MEETING 30 JUNE 2014, 9:00 a.m. Executive House UP Diliman Campus, Quezon C. 26.t4. to . vu ITEM / AGENDA ITEM BOARD ACTION NO. 6 Re-appointment of Prof. DANILO L. CONCEPCION APPROVED as Dean, UP College of Law, effective 3 June 2014 until 2 June 2017 7 Appointment of Assoc. Prof. PATRICIA B. ARINTO APPROVED as Dean of Faculty Education (Fed), UP Open University, effective 1 June 2014 until 31 May 2017 ACADEMIC MATTERS 8 Use of "UPLB" as Part of the Corporate Name of the APPROVED College of Economics and Management Alumni Foundation Inc. (CEMAFI) 9 Proposal for the Institution of the Professional APPROVED Masters in Tropical Marine Ecosystem Management Program, a Collaborative Program among UP Diliman (Marine Science Institute, College of Science), UP Los Banos (The Graduate School, School of Environmental Science and Management, and College of Forestry and Natural Resources), and UP Visayas (Institute of Fisheries Policy and Development Studies, College of Fisheries and Ocean Sciences) 10 Proposed Revisions to the UP Expanded APPROVED Modernization Program (June 2014) 11 Proposed Revisions of Guidelines of the Creative DEFERRED Work and Research Grants 12 Proposal to Rename the "Office of Institutional APPROVED Linkages" TO "Office of International Linkages" 13 Proposal for the UP International Linkages Program APPROVED for AY 2014-2015: UP System and CU hosted International Conferences World Experts Lecture Series Continuous Operational and Outcomes-based Partnership for Excellence in Research and Academic Training Enhancement (COOPERATE) Support for Attendance of International Conference, Meetings mediated thru MOAs with partners — Faculty, REPS, Graduate Students Support for Undergraduate Student Exchanges/Mobility — "Mobility for Vigor and Excellence (MOVE UP)" Page 2 of 32 1298th BOARD OF REGENTS MEETING 30 JUNE 2014, 9:00 a.m. Executive House UP Diliman Campus, Quezon City A. v It ITEM AGENDA ITEM BOARD ACTION NO. 14 Graduation of Students who completed all the APPROVED Requirements for their Respective Degrees/Titles as of the End of Summer/Third Trimester 2013-2014 or as of the End of the Term specified, as Recommended by Their Respective University Councils, Except those with Pending Disciplinary Cases • UP Visayas (Approved by the UP Visayas University Council at its 104th meeting held on 11 June 2014) FISCAL MATTERS 15 Construction Agreement between the University of APPROVED the Philippines and the CE Padilla Construction Incorporated for the Design and Construction of the UP Diliman Faculty and Staff Housing 16 Re-Allocation of the 60% of the Administrative APPROVED Overhead Cost (AOC) of the Recently Funded PGC Research Programs/Projects to the Philippine Genome Center 17 Reprogramming of Prior Year's Unexpended APPROVED Obligations in the Amount of Six Million One Hundred Sixty Three Thousand Forty Eight Pesos and 57/100 Only (P6,163,048.57) certified as available by the Chief Accountant and the Officer-in- Charge, Budget Office of UP Cebu 18 Programming of Prior Year's Excess Income of UP APPROVED Cebu in the Amount of Two Hundred Seventy Six Thousand Sixty Nine Pesos and 58/100 only (P276,069.58), certified as available by the Chief Accountant and the Officer-in-Charge, Budget Office of UP Cebu 19 Programming of UP Diliman CY 2013 Excess APPROVED income under the revolving Fund (RF) in the amount of Twenty Two Million Eight Hundred Eighty Four Thousand Eight Hundred Sixty Nine Pesos and 58/100 (P22,884,869.58), certified as available by UPD Accounting Office Page 3 of 32 1298th BOARD OF REGENTS MEETING 30 JUNE 2014, 9:00 a.m. Executive House UP Diliman Campus, Quezon City vtl ITEM 7 AGENDA ITEM BOARD ACTION NO. 20 Variation Order No. 4 of the General Construction APPROVED Agreement with J.D. Legaspi Construction for the Construction of the Proposed Institute of Biology Building (IBB), National Science Complex, UP Diliman Total Contract Price = P 207,640,170.72 Variation Order No. 1 : P 1,913,589.11 Variation Order No. 2 : P 7,009,471.97 Variation Order No. 3 : P 9,610,986.70 Variation Order No. 4 : P 2,031,412.08 Total : P 20,565,459.86 (9.90% of the Contract Price) 21 Variation Order No. 2 of the General Construction APPROVED Agreement with China State Philippines Construction Corporation for the Construction of the Proposed Institute of Electrical and Electronics Engineering (IEEE), Engineering Complex, UP Diliman Total Contract Price = P 144,640,268.28 Variation Order No. 1 : P 9,267,338.23 Variation Order No. 2 : P 519.17 (NOTE: the Contractor agreed NOT to collect the amount) Total : P 9,267,338.23.86 (6.41% of the Contract Price) 22 Appeal of Mr. Regino L. Lamorena, Administrative APPROVED Assistant V at NISMED, UP Diliman, for Inclusion in the Service Recognition Pay (SRP) 23 Proposed Increase in the Honoraria of Senior Varsity APPROVED Coaches of the College of Human Kinetics, UP Diliman a. Request that Future Adjustments in Honoraria, Design and Approval of Qualifications, Performance Review and Incentive Schemes for Both Junior and Senior Varsity Coaches BE DELEGATED TO THE CHANCELLOR OF UP DILIMAN Paile 4 of 32 1298th BOARD OF REGENTS MEETING 30 JUNE 2014, 9:00 a.m. Executive House UP Diliman Campus, Quezon City- 1. vii ITEM AGENDA ITEM BOARD ACTION NO. 24 Programming of Excess Income for CY 2013 of UP APPROVED Los Banos in the Amount of Twenty Nine Million Five Hundred Eight Thousand Five Hundred Twenty Seven Pesos (P29,508,527.00) and the Reprogramming of the Unexpended Obligations for CY 2012 in the Amount of Three Hundred Ninety Six Million Two Hundred Fifty Thousand Two Hundred Twenty Nine Pesos (P396,250,229.00), certified as available by the Chief, Budget Office and Chief Accountant of UP Los Banos 25 Reprogramming of the Unexpended Obligations from APPROVED Personal Services under the General Fund CY 2012- 2013 in the Amount of Sixty Million pesos (P 60,000,000.00), certified as available by the Chief, Budget Office and Chief Accountant of UP Los Banos 26 Proposal of UP Diliman for Adjustment of the APPROVED Honorarium Rates for the Doctoral Dissertation and Master's Thesis Committees to be Applied System- wide ADMINISTRATIVE MATTERS 27 Appointment of the Following as Professor Emeritus APPROVED Effective upon Retirement: CU Name Date of Retirement UP Minda J. Formacion 1 November Visayas 2012 UP Epictetus E. Patalinghug 24 June 2013 Diliman 28 Merit Promotion of Prof. RHODORA C. ESTACIO APPROVED FROM Professor 5 (Salary Grade 27-7) TO Professor 7 (Salary Grade 28-7), College of Medicine, effective 30 June 2014 Page 5 of 32 1298th BOARD OF REGENTS MEETING 30 JUNE 2014, 9:00 a.m. Executive House UP Diliman Campus, Quezon City ITEM AGENDA ITEM BOARD ACTION NO. 29 Request for Temporary Waiver of Faculty Tenure APPROVED Rule in Favor of the Following: UP Diliman Prof. REYNALDO L. GARCIA, Professor 3, National Institute of Molecular Biology and Biotechnology, College of Science, effective 1 June 2014 until 31 May 2015 UP Los Banos Asst.
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