TAMILNADU CORPORATION FOR DEVELOPMENT

OF WOMEN LTD.,

Scheme : Tamilnadu State Rural Livelihood Mission 2012-13

Name of Work : Supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayat for the Year 2012-13in District

PART-A

TECHNICAL BID

(ENVELOPE – A)

DATE OF TENDER: 20.01.2014

Project Implementation Unit, Mahalir Thittam,

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TAMILNADU CORPORATION FOR DEVELOPMENT OF WOMEN LTD., Project Implementation Unit, Vellore District.

Tender Notice Roc.No.A4/975/2011, dated: 10.12.2013.

SUPPLY CUM INSTALLATION OF CLUSTER AND VILLAGE PANCHAYAT INFORMATION BOARD TO TNSRLM 2012-13 TENDER NOTICE (Two Cover System)

1. For and on behalf of the Governor of , the Project Officer, Mahalir Thittam, Vellore District invites bids for the Supply and Installation of Panchayat Information Board of Size 4’ x 6’ for the TNSRLM Village Panchayats for the Year 2012-13 in Vellore District to a Total value of Rs. 38,10,000/-

2. Bid documents for the package in English may be purchased by interested bidders on submission of written application accompanied by a Demand Draft drawn on any nationalised/scheduled bank in favour of Project Officer, Mahalir Thittam, Vellore District on any working day between 10.00 hours and 17.45 hours from 12.12.2013 to 19.01.2014.

3. Cost of bid document per package is Rs.1000+ Rs.42/ (VAT).

4. The bid documents can also be downloaded free of cost from www.tenders.tn.gov.in

5. Amount of Earnest Money Deposit will be Rs.40,000/-

6. Period of contract is 3 months.

7. Any additional / further details and conditions related to these works can be had from the office of the Project Officer, Mahalir Thittam, Vellore District.

8. Important Dates:

1. Last date and time for purchase of bid 19.01.2014 at 17.45 hrs. documents in Mahalir Thittam office

2. Last date and time for submission of bid 20.01.2014 at 15.00 hrs. documents in Mahalir Thittam office.

3. Date and time of opening of technical bid in 20.01.2014 at 16.00 hrs. Mahalir Thittam office.

9. Other details can be seen in the bid documents.

Project Officer, Mahalir Thittam, Vellore.

- 2 - TNSRLM 2012-13

Tender Document and Schedule

Name of the Work : Supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayat for the Year 2012-13 in Vellore District.

Advertised on : 12.12.2013

Last date for submission of Tender : Upto 3.00 PM on 20.01.2014

Project Implementation Unit, Mahalir Thittam, Vellore District

- 3 - PART – A

TECHNICAL BID:

1) PREAMBLE OF TENDER (Contract for supply and installation of Information Boards)

The Government of Tamil Nadu have ordered to implement TNSRLM in the Village Panchayats for the year 2012-13. It is proposed to procure, supply and install Information Boards to the TNSRLM Village Panchayats for the year 2012-13.

2) CHECK LIST

BIDDER TO FILL IN THE CHECK LIST GIVEN BELOW (State YES/NO for each item)

Whether the Technical Bid and Price Bid are 1 submitted in separate / envelopes and both the Yes/No covers enclosed in a common envelope. 2 Whether Technical Bid in Envelope A contains : a) Specifications of information Board as per Annexure-II along with the consent to supply the materials as per the specifications. b) Number of Village Panchayats and Habitations for which Boards are to be supplied by the bidder in the package – Annexure III. c) Letter of Authorisation for signing the Tender

document – Annexure – IV d) Details to be furnished by the bidder –

Annexure V e) Annexure VI Whether the price bid in Envelope – B contains : 3 Filled up and signed Price Bid documents in the prescribed format in full, with price details.

Note: Please ensure that all the relevant boxes are marked YES/NO against each column.

Important Note: Bidders must ensure that all the required documents indicated in the tender document are submitted without fail. Bids received without supporting documents for the various requirements mentioned in the tender document are liable to be rejected at the initial stage itself.

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3. SALIENT FEATURES OF THE TENDER

Contract for supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayats for the year 2012-13 in Vellore District.

The Project Officer, 1 Tender inviting Authority, Designation and Address Mahalir Thittam, Poomalai Shopping Complex, Anna Salai, Vellore - 1. 2 a) Name of the work Supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayat for the year 2012-13 in Vellore District.

b) Tender reference Rco.No.A4/975/2011 Dt: 10.12.2013

c) Place of Delivery List of TNSRLM Village Panchayats for which supplies have to be made is furnished in Annexure – I.

d) Rate Contract Period The Rates shall be valid for one year from the date of execution of agreement.

3 Tender documents Availability On all working days from 12.12.2013 to place and due date for obtaining tender. 19.01.2014 (upto 5.45 pm) from the address mentioned in (1)

Alternatively, Tender documents can be downloaded from the designated website www.tenders.tn.gov.in in free of cost.

Cost of Tender Document Rs.1000/- + Rs.42 (VAT)

4 Earnest Money Deposit (EMD) Rs.40,000/- (Rupees Forty Thousand only) Demand Draft in the name of the Project Officer, Mahalir Thittam, Vellore District.

5 Date, Time and Place of at 3.00 P.M on 20.01.2014 Submission of Tender. (as per Office Clock) at the address mentioned in (1).

6 Date, Time and Place of A 4.00 PM on 20.01.2014 opening of Technical Bid. (as per office clock) at Poomalai Shopping Complex, Anna Salai, Vellore District.

5 8 Other important criteria specified by the Tender Inviting Authority: a). Eligibility Criteria:

1. The bidder should be a supplier in Steel Information Boards/Name Boards/for the last five years. Details of the old TNGST number or equivalent, new VAT – Tax Identification Number (TIN), Central Sales Tax No. and Income Tax PAN No. should be furnished by the bidder, along with self-attested copies of each of the certificates. 2. The total turn over of the Supplier / dealer should be a minimum of Rs.20 Lakhs per year in each of the last 3 financial years. For the proof of turn over, copies of sales tax/income tax assessment orders for the past 3 years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years should be enclosed.

3. Each bidder should quote a minimum of 60% of the total number of Information Board of the package to be eligible for the bidding process.

b) Two cover System will be followed and the Bidders are required to submit Technical bid and Price bid in separate covers and both of these covers should be enclosed in another separate cover.

c). The successful bidder should furnish security deposit of 3% (three per cent) of the contract value (including value of EMD) before executing the agreement.

d). Special Conditions 1. The bidders should exhibit samples of the following at the time of opening of Technical bids at the District Mahalir Thittam Office. a) Sample of Panchayat Information Board of size 4’ x6’ 2. Guarantee for one year against corrosion of the iron members and lettering in the vinyl sheets should be agreed upon by the contractor.

3. If any sub-standard materials are supplied, they should be replaced at bidder’s own cost within 15 days. Likewise, if any materials are received in damaged condition, they will have to be replaced by the bidder at his own cost.

Payment for the supply of Information Boards will be made only at the Project Implementation Unit, Mahalir Thittam, after supply and Installation of Information Board is fully completed in a Village Panchayat and after the Certificate of the completion of supply and Installation of Information Board is furnished by Block Engineer and countersigned by BDO (Village Panchayat). If the supply and Installation of Information Board for a particular Village Panchayat is not fully completed, no part payment will be made for that Village Panchayat.

6 4. GENERAL INSTRUCTIONS

� The Bidders are requested to examine the instructions, terms & conditions and specifications given in the Tender. Failure to furnish all or any of required information in every respect will be at the Bidder's risk and may result in the rejection of their bid. � Clarifications in the Tender

1. A prospective Bidder requiring any clarification in the Tender may address the Tender Inviting Authority by letter or by Fax. The Project Officer, Mahalir Thittam, Vellore will respond in writing to any request for clarification in the Tender.

2. Any offer made in response to this tender when accepted by Project Officer, Mahalir Thittam, Vellore District will constitute a contract between the parties.

5. DETAILS OF QUANTITY TO BE SUPPLIED AND SPECIFICATIONS FOR SUPPLY OF SCHEME INFORMATION BOARD

The quantities of Scheme Information Board required for the TNSRLM Village Panchayats for the year 2012-13 in Cuddalore District is indicated in Annexure I for which supplies have to be made. The destination to which supply and Installation of Information Board is to be made will be the TNSRLM Village Panchayat and their Habitations in all the 5 Panchayat Unions of Cuddalore District and the name of Villages and destination will be mentioned by the (Purchaser) while placing the work order. The Bidder shall guarantee the quality of Information Boards as per specifications mentioned in Annexure-II.

6. TENDER COST AND EMD:

6.1. Cost of Tender Document:

a) The cost of Tender document is Rs.1000 + Rs.42 (VAT) D.D. The Tender document is not transferable to any other Bidder. b) The Tender document cost may be paid only by Demand Draft in favour of the Project Officer, Mahalir Thittam, Vellore payable at Vellore District. Cash and Cheque will not be accepted.

c) The Tender document may however be downloaded from the designated website free of cost. 6.2. EMD Amount and Mode of Submission: a) An EMD amount of Rs.40,000/- (Rupees Forty Thousand only) should be submitted along with Technical Bid by way of Demand Draft with a validity of 9 months drawn in favour of The Project Officer, Mahalir Thittam, payable at Vellore District. b) The EMD amount of the unsuccessful Bidders will be returned after the acceptance of the successful Tenders within a reasonable time.

7 c) The EMD amount held by the Project Officer till it is returned to the unsuccessful Bidders will not earn any interest thereof. d) The EMD amount of successful Bidders will be retained as a part of Security Deposit (SD) for successful execution of the project. e) Any bid not secured with the EMD amount will be rejected by the Project Officer, Mahalir Thittam, Vellore District as non-responsive. f) The EMD amount shall be forfeited if :

A Bidder withdraws the bid during the period of bid validity specified in the

tender (or) in the case of the successful Bidder, if the Bidder fails to sign the

contract or to remit Security Deposit and also fails to adhere to the time schedule for

the supply of Information Boards as per the conditions mentioned in the Sl.No.3.8.

6.3. Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of its bid and the buyer will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

7. SUBMISSION OF TENDER

Submission of Tender - Two cover bid system will be followed:

7.1 General Instructions:

a) The Tender envisages two stage Bid system viz.

(1) Technical Bid and (2) Price Bid.

The first stage is to know whether the Bidder is technically competent and capable of executing the order. The Bidders should exhibit the samples of Boards at the time and place specified by the tender inviting authority at the time of opening the technical bid. Only those who qualify in the first stage would be eligible to take part in the second stage viz. Price Bid. The Price Bids of Bidders who failed in the first stage will not be opened. b) The bids should be submitted in two envelopes viz.

Envelope-A: Technical Bid / PART - A

Envelope-B: Price Bid / PART – B

c) If the tender is made by an individual it shall be signed with full name and his full address shall be given. If it is made by a Firm, it shall be signed with the Co- partnership name by member of the Firm, who shall also sign his own name and the name and address of each member of the Firm shall be furnished.

8

7.2 Details to be furnished in the Envelope-A Technical Bid:

a. Crossed Demand Draft / Bankers' cheque/irrevocable bank guarantee towards EMD Amount. b. Technical Specifications for supply of Panchayat Information Board as per Annexure- II along with the consent to supply the materials as per the specifications.

c. No. of Information board / Work Details Boards to be supplied by the bidder (Annexure III).

d. Undertaking to supply the Information Board / Work Details Board as per the time schedule

e. Letter of Authorisation for signing the Tender document.- (Annexure – IV)

f. Details to be furnished by the bidder – (Annexure V)

g. Schedule of Drawing (Annexure – VI)

h. The Bidder shall furnish as part of the bid, documents establishing the Bidders

i. Eligibility to bid and its qualifications to perform the Contract if their bid is accepted.

j. All the required documents for Eligibility Criteria and other documents wherever insisted in the Tender. 7.3 Signing of Bids

a) The bids shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorised to bind the Bidder to the Contract. All pages of the bid shall be signed by the person or persons signing the bid.

b) Any alterations or corrections shall be treated valid only if they are authenticated by full signature by the persons or person authorised to sign the bid. Tender documents should be free from overwriting.

7.4 Details to be furnished in the Envelope- B Price Bid:

Firm Prices must be quoted only in the format as given in the Price Bid Form (Please see the “PART-B- PRICE BID” ).

The Price quoted should also include excise duty, surcharge, VAT, freight, Octroi, transit insurance, loading, unloading and any such other levies that may be applicable. The price should be common irrespective of the location. Price quoted includes manufacturing Board as per specification (Including printing of relevant information which shall be given by the department), conveyance and Installation at site including any other incidental charges during transit.

9 7.5 Mode of Submission:

a) Both the envelopes must be sealed separately and superscribed with Tender number, due date and Name of the Envelope on the respective covers (Technical bid / Price bid). Both Envelopes viz. (Envelope-A- Technical bid, Envelope-B – Price Bid) must be put in a separate envelope, duly sealed and must be superscribed “Tender for the supply and Installation of Panchayat Information Board in TNSRLM Village Panchayats for the year 2012-13 in Vellore District. It shall be addressed to the The Project Officer, Mahalir Thittam, Vellore District.

b) The Tendered sealed cover must be dropped in the Tender box kept at the o/o of Mahalir Thittam, Vellore District on or before the due date and time.

c) Alternatively, the Tenders must reach Project Officer, Mahalir Thittam, Vellore District on or before the due date and time by registered post/courier. The Project Officer, Mahalir Thittam, Vellore District will not be liable or responsible for Postal / Courier delay, if any.

d) The Tenders received after Due Date and Time or Unsealed or incomplete shape or Tenders submitted by Facsimiles (FAX) or by Electronic mail will be summarily rejected.

e) A Bid once submitted shall not be permitted to be altered or amended.

8. OPENING OF TENDERS

8.1 Tender Opening:

a) Tenders will be opened at the prescribed date and time in the presence of Bidders or their representatives who choose to be present. The representatives of Bidders must bring the authorisation letter from the bidding companies for attending the Tender opening. Not more than two representatives for each Bidder would be allowed to take part during the bid opening process.

b) Envelope-A containing Technical Bid would be opened first. Eligibility Criteria such as payment of EMD and compliance with pre-qualification conditions will be checked. The supporting documents would be cross checked wherever required.

c) Only the Technical Bid will be opened on the due date.

d) The bidder should exhibit the samples of the Village Panchyats Information board at the time and place specified by the tender inviting authority at the time of opening for evaluating the technical bids.

e) The date, time and venue of opening the Price Bid will be intimated separately. f) Non -compliance with any of the tender terms will not be considered for the

10 next stage i.e. for opening of the Price Bid. 8.2. Period of Validity of Bids

a) Bids shall remain valid for a period of 90 days after the last date for bid submission mentioned in the Tender. If the bid validity is shorter than 90 days, the bid will be rejected as non-responsive.

b) In exceptional circumstances, the Purchaser may solicit the Bidder's consent for an extension of the period of validity. The request and the responses thereto shall be made in writing.

9. TENDER EVALUATION CRITERIA:

The evaluation of Tenders will be done by the Project Officer, Mahalir Thittam, Vellore as detailed below:

9.1. Technical Bid evaluation.

Bidders will be eligible for further processing only if they fulfil the following criteria:

a) Compliance with specification and capacity requirements.

b) Submission of EMD for the District for which a quote is submitted.

c) Compliance with the eligibility criteria indicated in Sl. No.3. & 4.

The Project Officer, Mahalir Thittam, Vellore will prepare a list of Bidders, based on the compliance of detailed Technical Specification and company profile as given in Tender form. After getting the approval from the District Collector/Chairman the Bidders, who do not conform to the Specifications or Tender conditions or Tender from the companies without adequate capabilities for supply shall be rejected. The Eligible Bidders alone will be considered for further evaluation.

9.2 Price bid evaluation : Opening of Envelope-B Price Bid:

Bidders who are qualified in Technical Bid (Envelope-A) only will be called for Price Bid opening. The technically qualified Bidders alone will be informed of the date and time of opening of the Price Bid and their Price Bids alone will be opened on the due date and time in the presence of the Bidders or their authorised representatives who choose to be present. The decision of the District Collector/Chairman, Mahalir Thittam, Vellore will be final in this regard.

9.3 Determination of the lowest evaluated price:

11 In determining the lowest evaluated price, the following factors will be considered as per Tamilnadu Transparency in Tender Rules 2000 a) The Price Bid evaluation shall only consider the net rate including excise duty, surcharge, VAT, freight, Octroi, transit insurance, loading, unloading, and any such other levies that may be applicable. The price should be the same irrespective of the location. b) In case of the L1 tenderer offers les than 100% of the quantity put to tender, the District Collector may negotiate with the next lowest tenderers in strict ascending order of evaluated price and require them to match the price offered by the lowest evaluated tenderer and place orders until the entire quantity required is ordered. c) The original tender document containing all pages issued from this office should be filled up in complete shape and participate in tender. No pages should be removed from this original tender document. d) The rates should be quoted in the prescribed form of ‘Part B’. If the rates are not quoted in the ‘Part B’, the tender will be liable to be rejected summarily.

10. NEGOTIATION

The Collector/Chairman, Mahalir Thittam, Vellore reserves the right to negotiate with the Bidder whose offer is the lowest evaluated price strictly according to the Tamil Nadu Transparency in Tender Rules, 2000. a) The Bidder supplying Information board must assure same performance results or better results as compared to the technical specification. b) The District Collector/Chairman, Mahalir Thittam, Vellore District reserves the right to reduce or increase the quantity requirements ordinarily to an extent of 25% of the Tendered quantity as per the provisions of Rule 14(9) of Tamil Nadu Transparency in Tender Rules, 2000.

11. ACCEPTANCE OF TENDER a) The final acceptance of the Tender is entirely vested with the Collector/Chairman, Mahalir Thittam, Vellore who reserves the right to accept or reject any or all of the Tenders in full or in part. b) After acceptance of the Tender by the Collector/Chairman, Mahalir Thittam, Vellore the Bidder shall have no right to withdraw his Tender or claim higher price. The Tender accepting authority may also reject all the Tenders for reasons such as changes in the scope of procurement, lack of anticipated financial resources, court orders, accidents or calamities and other unforeseen circumstances. c) After acceptance of the Tender, the Collector/Chairman, Mahalir Thittam, Vellore

12 would issue Letter of Acceptance (LOA) only to the Successful Bidders. d) The delivery period for the supply of Panchayat Information Board will be counted from the date of issue of the “Work Order” along with consignee addresses.

12. PAYMENT OF SECURITY DEPOSIT (SD):

a. The Successful Bidders will be required to remit the Security Deposit equivalent to 3% (Three percent) of the total contract value, inclusive of EMD amount. The SD should be paid by way of Demand Draft payable in favour of Project Officer, Mahalir Thittam, Vellore at Vellore District or in the form of unconditional irrevocable Bank Guarantee, which is valid upto two years plus contract agreement period.

b. In case, the successful Bidder paid the Security Deposit by way of Demand Draft, the Security Deposit will be released to the successful Bidder only after successful completion of the contract agreement period plus 90 days. The Security Deposit held by the District Collector/Chairman till it is released to the successful Bidder will not earn any interest thereof.

13. EXECUTION OF AGREEMENT: a) The successful Bidder is required to execute Supply Agreement for fulfilment of the contract in stamp paper (Please see “Model form of Agreement/Contract”- Part-C). Along with the Agreement, the required Security Deposit shall be remitted. b) The Successful Bidder shall not assign or make over the contract, the benefit or burden thereof to any other person or persons or body corporate for the execution of the contract or any part thereof.

14. WORK ORDER:

After successful execution of the Agreement and payment of Security Deposit, “Firm work Order” for the supply and installation of Information Board for TNSRLM Village Panchayats for the year 2012-13 will be issued to the successful Bidders by the Collector/Chairman, Mahalir Thittam, Vellore District.

13 15. BILLING:

The Successful Bidder shall raise the invoice for the supply and Installation of Information Board in TNSRLM Villages in the name of Mahalir Thittam, Vellore in the name of Project Officer indicated in the purchase order.

16. Supply of Village Panchayat Information board to the TNSRLM

Village Panchayats a) The bidder should complete the supply and Installation of Information board in the

TNSRLM Villages within a period of 90 days of the issuance of purchase order. b) If the bidder fails to adhere to the above milestone, the District Collector will issue a show-cause notice for cancellation giving 15 days time to the Contractor. At the end of this time limit, the District Collector, reserves the right to pass orders of cancellation or otherwise based on merits.

17. PAYMENT TERMS OF PAYMENT

Payment for the supply and Installation of Information Board will be made only at the Project Implementation Unit, Mahalir Thittam, Vellore after supply and Installation is fully completed and completion Certificate is furnished by Block Engineer and countersigned by Block Development Officer (Village Panchayats).

18. PENALTY CLAUSE a) Forfeiture of EMD/SD: If the successful Bidder fails to act according to the Tender conditions or withdraws the offer after their tender has been accepted, their EMD/SD will be forfeited to the Project Officer, Mahalir Thittam, Vellore district. b) If the accepted Bidder fails to remit the SD within the above said period, the EMD remitted by him will be forfeited to the District Collector/Chairman and their Tender will be held void. The Project Officer, will have the right to divert the order to other Bidders.

c) Penalty for delay in supply:

In case of delay of 30 days beyond the stipulated 3 months period, 5% of the total value of the defaulted quantity will be claimed as penalty. In case of delay between 30-45 days, 10% of the total value of the defaulted quantity will be claimed as penalty. For delays beyond 45 days, the work order will be cancelled, Security deposit forfeited and contractor black listed. However, as earlier mentioned, the District Collector can cancel the contract if any of the milestones as referred to earlier are not achieved in the intermediate period.

14 d) Violation in Terms and Conditions.

For any violation in terms and conditions maximum penalty of blacklisting the Bidders besides recovery of cost plus 100% penalty and forfeiture of Security Deposit would be imposed.

19. RELEASE OF EMD:

The EMD amount paid by the Successful Bidder will be adjusted towards the part of Security Deposit payable by him. The EMD amount of the unsuccessful Bidder will be refunded after finalisation and issue of firm purchase order to the successful Bidder.

20. RELEASE OF SECURITY DEPOSIT:

The Security Deposit will be refunded to the successful Bidder on completion of entire supply and installation, subject to the satisfaction of the Project Officer, Mahalir Thittam. Such completion would be arrived at when the entire quantity of Boards is supplied by the Bidder as per the contract agreement plus 90 days.

15 Annexure – I List of TNSRLM Panchayats for the year 2012-13 where Supply and Installation of Cluster and Village Panchayats Information Board

Name of the District: Vellore

No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 1 1 Anaicut 2 2 Appukal 2 3 Athikuppam 2 4 Brahmanamangalam 2 5 Devichettikuppam 2 6 Elavambadi 2 7 Erayangadu 2 8 Genganallore 2 9 Jarthankollai 2 10 Kalanipakkam 2 11 Kandhaneri 2 12 Karadikudi 2 13 Karunkali 2 14 Kilkothur 2 15 Kilkrishnapuram 2 16 Madayapattu 2 17 Mahammadapuram 2 18 Marudhavallipalayam 2 19 Melarasampattu 2 20 Nemandhapuram 2 21 Odiyathur 2 22 Ongapadi 2 23 Palampattu 2 24 Peejamandai 2 25 Pinnanthurai 2 26 Poigai 2 27 Puthur 2 28 Sathiyamangalam 2 2 29 Seduvalai 2 30 Serpadi 31 Thippasamudram 2

16 No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 32 Unai 2 33 Vallandaraman 2 34 Vaniyambadi 2 35 Vannanthangal 2 36 Varadhalampattu 2 37 Vasanthanadai 2 38 Virinchipuram 2 2 Jolarpet 39 Agraharam 2 40 Ammayappa Nagar 2 41 Ammanakoil 2 42 Chandrapuram 2 43 Chinnakallupalli 2 44 Chinnakammiyampattu 2 45 Chinnamottur 2 46 Chinnamookkanur 2 47 Chinnaveppampattu 2 48 Elagiri Hills 2 49 Elagiri village 2 50 Kalnarasampatti 2 51 Katteri 2 52 Kethandapatty 2 53 Kaveripattu 2 54 Konapattu 2 55 Koothandakuppam 2 56 Mallapalli 2 57 Mandalavadi 2 58 Mookanur 2 59 Nekkundi 2 60 Oddapatti 2 61 Damalerimuthur 2 62 Pachchal 2 63 Paniyandapalli 2 64 Peddakallupalli 2 65 Periyakammiyampattu 2 66 Periyamottur 2 67 Ponneri 2 68 Pullaneri 2 69 Puthagaram 2 70 2

17 No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 71 Sommanaikcampatti 2 72 Thiriyalam 2 73 Velakalnatham 2 74 Vettupattu 2 3 75 Akkachi kuppam 2 76 Alapakkam 2 77 Anwarthikanpettai 2 78 Asamanthur 2 79 Athipattu 2 80 Ayal 2 81 Ayarpadi 2 82 Ayippedu 2 83 Banavaram 2 84 Cheri 2 85 Dharmaneethi 2 86 Eralacheri 2 87 Gudalur 2 88 Itchiputhur 2 89 Kainoor 2 90 Karikkal 2 91 2 92 Karnavoor 2 93 Koothambakkam 2 94 Kilavanam 2 95 Kilveeranam 2 96 Kunnathur 2 97 Kattalai 2 98 Maganipattu 2 99 Mamandur 2 100 Mangalam 2 101 Minnal 2 102 Mittapettai 2 103 Nadimangalam 2 104 Nandhiveduthangal 2 105 Ocheri 2 106 Pazhyapalayam 2 107 Panniyur 2 108 Paravathur 2 109 Paranji 2

18 No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 110 Peruvalayam 2 111 Perumalrajapet 2 112 Polipakkam 2 113 Pudupattu 2 114 Pudur 2 115 2 116 Sirukarumbur 2 117 Siruvalayam 2 118 Chittambadi 2 119 Soorai 2 120 Thalikkal 2 121 Thandalam 2 122 Tappur 2 123 Thuraiperumbakkam 2 124 Uthirampattu 2 125 Vadamampakkam 2 126 Vailambadi 2 127 Vedal 2 128 Vegamangalam 2 129 Vengupattu 2 4 130 Agavalam 2 131 Arigilapadi 2 132 Arumbakkam 2 133 Asanellikuppam 2 134 Attupakkam 2 135 Avalur 2 136 Chitheri 2 137 Chittoor 2 138 Elathur 2 139 Ganapathipuram 2 140 illupaithandalam 2 141 Kalathur 2 142 Kattupakkam 2 143 Kilandurai 2 144 Kilkalathur 2 145 Kilvenbakkam 2 146 Kilvenkatapuram 2 147 Kizveedhi 2 148 Kodambakkam 2

19 No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 149 2 150 Mangattuchery 2 151 Melandhurai 2 152 Melapulam 2 153 Meleri 2 154 Melkalathur 2 155 Melpakkam 2 156 Murungai 2 157 Nagavedu 2 158 Nedumpuli 2 159 Nelvoy 2 160 Ochalam 2 161 Pallur 2 162 Parameswaramangalam 2 163 Parithiputhur 2 164 parapperi 2 165 Perumpulipakkam 2 166 Pinnavaram 2 167 Poigainallur 2 168 Reddivalam 2 169 Sankarampadi 2 170 Sayanavaram(Jagir) 2 171 Sillamandhai 2 172 Sirunamalli 2 173 Thandalam(Jagir) 2 174 Thirumalpur 2 175 Thirumathalampakkam 2 176 Thuraiyur 2 177 Uliyanallur 2 178 Velithangipuram 2 179 Veliyanallur 2 180 Vepperi 2 181 2 5 Thirupathur 182 Achamangalam 2 183 Agaram 2 184 Andiyappanur 2 185 Aneri 2 186 Annandapatti 2 187 Bommikuppam 2

20 No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 188 Chinnasamudram 2 189 Irunapattu 2 190 Jammanapudur 2 191 Kadirampatti 2 192 Kadirimangalam 2 193 Kakanampalayam 2 194 Karuppanur 2 195 Kodumampalli 2 196 Kurusilapattu 2 197 Kurumbakeri 2 198 Madapalli 2 199 Marimanikuppam 2 200 Melachamangalam 2 201 Mittoor 2 202 Mottur 2 203 Pallavalli 2 204 Palnankuppam 2 205 Perumapattu 2 206 Poongulam 2 207 Poorigamani mitta 2 208 Pudukkottai 2 209 Rachamangalam 2 210 Selanthampalli 2 211 Sowdekuppam 2 212 Thathanavalasai 2 213 Thathavallikrishnapuram 2 214 Thimmanamuthur 2 215 Vengayapalli 2 6 Kandhili 216 Adhiyur 2 217 Avalnayakkampatti 2 218 Chinnakkandili 2 219 Chinnakasinayagampatti 2 220 Chinnarampatti 2 221 East Badanavadi 2 222 Elavampatti 2 223 Errampatti 2 224 Gajjalnaickanpatty 2 225 Gummidigampatti 2 226 Kakangarai 2

21 No of Panchayat SI. Name of the Name of Panchayats in the Cluster Information No. Block board 4'x6' 1 2 3 4 227 Kandili 2 228 Kasinayagampatti 2 229 Korattai 2 230 Kunichi 2 231 Kurumberi 2 232 Lakkinayakkampatti 2 233 Manavalli 2 234 Mandalanayanagunda 2 235 Mattrapalli 2 236 Mottur 2 237 Nariyaneri 2 238 Narasampatti 2 239 Natham 2 240 Odayamuthur 2 241 Pallathur 2 242 Paradesipatti 2 243 Paramuthumpatti 2 244 Perampatti 2 245 Periyakannalapatti 2 246 Periyagaram 2 247 Pallipattu 2 248 Sevvathur 2 249 Simmanapudur 2 250 Sundarampalli 2 251 Thokkiyam 2 252 Thoranampathi 2 253 Vengalapuram 2 254 Vishamangalam 2 Total 508

54256

22

(Part A – To be enclosed in Envelope A)

Annexure – II

Specifications for Supply and Installation of Cluster and Village Panchayat Information Board to the TNSRLM Villages for the year 2012-13

Total Quantity to be Sl. Description of materials supplied 1 Supplying and Fixing in position of MS Name board of size 4' x 6', 1.80m above ground level (Bottom of the name board) with vertical frames using MS pipes of 2.90mm thick, 50mm nominal bore and 60.3 mm outer dia as per IS 1161-1979 including a 6"steel plate at the bottom and grouting the name board vertical post with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below Ground level. The top frame of the 508 Nos. name board surrounded by ISA 40 x 40 x 5mm thick with 2 horizontal stiffners equally spaced for the name board using MS flat 40 x 5mm size fitted with MS sheet 20g pasted with Vinyl sheet printed with approved wordings as directed by the departmental officers, including cost of materials and labour, conveyance charges and fixing in position at the places as directed by the departmental officers

23

Quantity Description of materials MS pipes 50mm dia

Vertical posts 1x2x4.20 = 8.40m ISA 40 x40 x5mm

For name board frame alround ­ 1x6.00 = 6.00m x 2.94 kg = 17.64kg MS Flat 40 x 5mm

For stiffners 2x1.20 = 2.40m x 1.57kg =3.77kg MS sheet 20g

For name board 1 x1.20x1.80 = 2.16m2 Iron work wrought & Put up

Ms pipes 50mm dia ­ 8.40m x 4.14kg/m =34.78kg ISA40 x40x5mm ­ 6.00m x 2.94kg/m =17.64 kg MS Flat 40x5mm ­ 2.40m 1.57kg/m = 3.77kg MS Sheet 20g thick ­ 2.16m2 x 7.84kg/m2 = 16.93 kg Total 73.12 kg Earth work for foundation

For post 1x2x0.45 x0.45 x0.60 = 0.24m3 CC 1:3:6 using 20mm HBSJ

For Foundation 1x2x 0.45x0.45x0.60 = 0.24m3 Main Data 34.78 kg MS Pipes 50mm dia 17.64 kg ISA 40 x 40 x 5mm 3.77 kg MS Flat 40 x 5mm 16.93 kg MS sheet 20g 2.16m2 Vinyl Sheet 100 micron thick with printing as specified 0.24 m3 Earth work for foundation 0.24 m3 CC 1:3:6 using 20mm HBSJ 73.12 kg Labour for wrought & putup LS Sundries for conveyance of name boards fixing etc., complete

24 (Part A – To be enclosed in Envelope A) Annexure – III

Total quantity offered to be supplied

Item Quantity Offered

Panchayat Information Board of size 4’ x 6’

(The bidder should quote a minimum of 60% of the quantity in each item)

25 (Part A – To be enclosed in Envelope A)

ANNEXURE – IV

Letter of Authorisation for signing the Tender document

To

The Project Officer, Mahalir Thittam, Vellore District.

We hereby authorise ______

(type the Name and Address of the Bidder) to submit a Bid and subsequently negotiate and sign the contract with the purchaser against Tender Roc.No.A4/975/2011 Dt:10.12.2013 . We hereby extend our full guarantee for the Village Panchayat Information Board offered for supply by the above company against this Tender.

(Signature for and on behalf of the Supplier/Company) Place:

Date :

Note:-1) Competent Authority of the Manufacturer should issue letter of Authority. 2) Signature of the Authorised person should be attested

26 (Part A – To be enclosed in Envelope A) Annexure V

DETAILS TO BE FURNISHED BY THE BIDDER

The Bidder shall furnish the following details without fail:

1 Name of the Bidder with address, Phone :

No. and Fax No.

2 Year of commencement of business :

a) Old TNGST number or equivalent :

3 b) VAT – Tax Identification number (TIN),

c) Central Sales Tax No.

d) Income Tax Pan No.

: 4 Whether copies of references mentioned Yes /No the Sl.No.3 (above) are enclosed

Annual Turn over of the company for the Year Amount 5 last 3 years Rs.

: 2010-11

2011-12 2012-13

Whether as proof of turn over, copies of 6 sales tax/income tax assessment orders Yes / No. : for the past 3 years attested by a

Chartered Accountant or sales

tax/income tax Annual returns attested

by the Chartered Accountant filed for the

last 3 financial years are enclosed ?

7 EMD details a) Form of EMD

b) Amount

c) Instrument No.

d) Bank on which instrument drawn

8 Whether Bidder agrees to exhibit the

following samples on the date of

opening of Technical Bids at the DRDA ,

Office:

a) Sample of Panchayat Information Board of size 4’ x 6’

: 9 Whether undertaking to supply and Yes/No. install Information Boards as per Time

Schedule is enclosed.

27

Annexure - VI

Panchayat Information Board of size 4’X6’

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