TAMILNADU CORPORATION FOR DEVELOPMENT OF WOMEN LTD., Scheme : Tamilnadu State Rural Livelihood Mission 2012-13 Name of Work : Supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayat for the Year 2012-13in Vellore District PART-A TECHNICAL BID (ENVELOPE – A) DATE OF TENDER: 20.01.2014 Project Implementation Unit, Mahalir Thittam, Vellore District - 1 - TAMILNADU CORPORATION FOR DEVELOPMENT OF WOMEN LTD., Project Implementation Unit, Vellore District. Tender Notice Roc.No.A4/975/2011, dated: 10.12.2013. SUPPLY CUM INSTALLATION OF CLUSTER AND VILLAGE PANCHAYAT INFORMATION BOARD TO TNSRLM 2012-13 TENDER NOTICE (Two Cover System) 1. For and on behalf of the Governor of Tamil Nadu, the Project Officer, Mahalir Thittam, Vellore District invites bids for the Supply and Installation of Panchayat Information Board of Size 4’ x 6’ for the TNSRLM Village Panchayats for the Year 2012-13 in Vellore District to a Total value of Rs. 38,10,000/- 2. Bid documents for the package in English may be purchased by interested bidders on submission of written application accompanied by a Demand Draft drawn on any nationalised/scheduled bank in favour of Project Officer, Mahalir Thittam, Vellore District on any working day between 10.00 hours and 17.45 hours from 12.12.2013 to 19.01.2014. 3. Cost of bid document per package is Rs.1000+ Rs.42/ (VAT). 4. The bid documents can also be downloaded free of cost from www.tenders.tn.gov.in 5. Amount of Earnest Money Deposit will be Rs.40,000/- 6. Period of contract is 3 months. 7. Any additional / further details and conditions related to these works can be had from the office of the Project Officer, Mahalir Thittam, Vellore District. 8. Important Dates: 1. Last date and time for purchase of bid 19.01.2014 at 17.45 hrs. documents in Mahalir Thittam office 2. Last date and time for submission of bid 20.01.2014 at 15.00 hrs. documents in Mahalir Thittam office. 3. Date and time of opening of technical bid in 20.01.2014 at 16.00 hrs. Mahalir Thittam office. 9. Other details can be seen in the bid documents. Project Officer, Mahalir Thittam, Vellore. - 2 - TNSRLM 2012-13 Tender Document and Schedule Name of the Work : Supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayat for the Year 2012-13 in Vellore District. Advertised on : 12.12.2013 Last date for submission of Tender : Upto 3.00 PM on 20.01.2014 Project Implementation Unit, Mahalir Thittam, Vellore District - 3 - PART – A TECHNICAL BID: 1) PREAMBLE OF TENDER (Contract for supply and installation of Information Boards) The Government of Tamil Nadu have ordered to implement TNSRLM in the Village Panchayats for the year 2012-13. It is proposed to procure, supply and install Information Boards to the TNSRLM Village Panchayats for the year 2012-13. 2) CHECK LIST BIDDER TO FILL IN THE CHECK LIST GIVEN BELOW (State YES/NO for each item) Whether the Technical Bid and Price Bid are 1 submitted in separate / envelopes and both the Yes/No covers enclosed in a common envelope. 2 Whether Technical Bid in Envelope A contains : a) Specifications of information Board as per Annexure-II along with the consent to supply the materials as per the specifications. b) Number of Village Panchayats and Habitations for which Boards are to be supplied by the bidder in the package – Annexure III. c) Letter of Authorisation for signing the Tender document – Annexure – IV d) Details to be furnished by the bidder – Annexure V e) Annexure VI Whether the price bid in Envelope – B contains : 3 Filled up and signed Price Bid documents in the prescribed format in full, with price details. Note: Please ensure that all the relevant boxes are marked YES/NO against each column. Important Note: Bidders must ensure that all the required documents indicated in the tender document are submitted without fail. Bids received without supporting documents for the various requirements mentioned in the tender document are liable to be rejected at the initial stage itself. - 4 - 3. SALIENT FEATURES OF THE TENDER Contract for supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayats for the year 2012-13 in Vellore District. The Project Officer, 1 Tender inviting Authority, Designation and Address Mahalir Thittam, Poomalai Shopping Complex, Anna Salai, Vellore - 1. 2 a) Name of the work Supply and Installation of Panchayat Information Board of Size 4’X6’ for the TNSRLM Village Panchayat for the year 2012-13 in Vellore District. b) Tender reference Rco.No.A4/975/2011 Dt: 10.12.2013 c) Place of Delivery List of TNSRLM Village Panchayats for which supplies have to be made is furnished in Annexure – I. d) Rate Contract Period The Rates shall be valid for one year from the date of execution of agreement. 3 Tender documents Availability On all working days from 12.12.2013 to place and due date for obtaining tender. 19.01.2014 (upto 5.45 pm) from the address mentioned in (1) Alternatively, Tender documents can be downloaded from the designated website www.tenders.tn.gov.in in free of cost. Cost of Tender Document Rs.1000/- + Rs.42 (VAT) 4 Earnest Money Deposit (EMD) Rs.40,000/- (Rupees Forty Thousand only) Demand Draft in the name of the Project Officer, Mahalir Thittam, Vellore District. 5 Date, Time and Place of at 3.00 P.M on 20.01.2014 Submission of Tender. (as per Office Clock) at the address mentioned in (1). 6 Date, Time and Place of A 4.00 PM on 20.01.2014 opening of Technical Bid. (as per office clock) at Poomalai Shopping Complex, Anna Salai, Vellore District. 5 8 Other important criteria specified by the Tender Inviting Authority: a). Eligibility Criteria: 1. The bidder should be a supplier in Steel Information Boards/Name Boards/for the last five years. Details of the old TNGST number or equivalent, new VAT – Tax Identification Number (TIN), Central Sales Tax No. and Income Tax PAN No. should be furnished by the bidder, along with self-attested copies of each of the certificates. 2. The total turn over of the Supplier / dealer should be a minimum of Rs.20 Lakhs per year in each of the last 3 financial years. For the proof of turn over, copies of sales tax/income tax assessment orders for the past 3 years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years should be enclosed. 3. Each bidder should quote a minimum of 60% of the total number of Information Board of the package to be eligible for the bidding process. b) Two cover System will be followed and the Bidders are required to submit Technical bid and Price bid in separate covers and both of these covers should be enclosed in another separate cover. c). The successful bidder should furnish security deposit of 3% (three per cent) of the contract value (including value of EMD) before executing the agreement. d). Special Conditions 1. The bidders should exhibit samples of the following at the time of opening of Technical bids at the District Mahalir Thittam Office. a) Sample of Panchayat Information Board of size 4’ x6’ 2. Guarantee for one year against corrosion of the iron members and lettering in the vinyl sheets should be agreed upon by the contractor. 3. If any sub-standard materials are supplied, they should be replaced at bidder’s own cost within 15 days. Likewise, if any materials are received in damaged condition, they will have to be replaced by the bidder at his own cost. Payment for the supply of Information Boards will be made only at the Project Implementation Unit, Mahalir Thittam, after supply and Installation of Information Board is fully completed in a Village Panchayat and after the Certificate of the completion of supply and Installation of Information Board is furnished by Block Engineer and countersigned by BDO (Village Panchayat). If the supply and Installation of Information Board for a particular Village Panchayat is not fully completed, no part payment will be made for that Village Panchayat. 6 4. GENERAL INSTRUCTIONS � The Bidders are requested to examine the instructions, terms & conditions and specifications given in the Tender. Failure to furnish all or any of required information in every respect will be at the Bidder's risk and may result in the rejection of their bid. � Clarifications in the Tender 1. A prospective Bidder requiring any clarification in the Tender may address the Tender Inviting Authority by letter or by Fax. The Project Officer, Mahalir Thittam, Vellore will respond in writing to any request for clarification in the Tender. 2. Any offer made in response to this tender when accepted by Project Officer, Mahalir Thittam, Vellore District will constitute a contract between the parties. 5. DETAILS OF QUANTITY TO BE SUPPLIED AND SPECIFICATIONS FOR SUPPLY OF SCHEME INFORMATION BOARD The quantities of Scheme Information Board required for the TNSRLM Village Panchayats for the year 2012-13 in Cuddalore District is indicated in Annexure I for which supplies have to be made. The destination to which supply and Installation of Information Board is to be made will be the TNSRLM Village Panchayat and their Habitations in all the 5 Panchayat Unions of Cuddalore District and the name of Villages and destination will be mentioned by the (Purchaser) while placing the work order. The Bidder shall guarantee the quality of Information Boards as per specifications mentioned in Annexure-II.