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Agenda Packet BOARD OF DIRECTORS 2018 JEANNIE BRUINS, CHAIR GILLIAN GILLETT, VICE CHAIR CHERYL BRINKMAN CINDY CHAVEZ DEVORA “DEV” DAVIS JEFF GEE DAVE PINE CHARLES STONE MONIQUE ZMUDA JIM HARTNETT EXECUTIVE DIRECTOR AGENDA PENINSULA CORRIDOR JOINT POWERS BOARD Bacciocco Auditorium, 2nd Floor 1250 San Carlos Avenue, San Carlos CA 94070 December 6, 2018 – Thursday 10:00 am (or immediately following 9:00 am Special Board Meeting, whichever is later) 1. Call to Order / Pledge of Allegiance 2. Roll Call 3. Public Comment For Items Not on the Agenda Comments by each individual speaker shall be limited to two (2) minutes. Items raised that require a response will be deferred for staff reply. 4. Consent Calendar Members of the Board may request that an item under the Consent Calendar be considered separately a. Approve Special Meeting Minutes of November 1, 2018 MOTION b. Approve Minutes of November 1, 2018 MOTION c. Accept Statements of Revenues and Expenditures for October MOTION 2018 d. Receive Key Caltrain Performance Statistics – October 2018 INFORMATIONAL e. Receive State and Federal Legislative Update INFORMATIONAL f. Receive 2019 Draft Legislative Program INFORMATIONAL g. Receive Caltrain Business Plan Monthly Update – November 2018 INFORMATIONAL h. Receive 2018 Customer Satisfaction Survey Key Findings INFORMATIONAL i. Receive Capital Projects Quarterly Report – 1st Quarter Fiscal Year INFORMATIONAL 2019 j. Adopt Caltrain Fare Policy RESOLUTION k. Award of Contract for On-Call Safety & Security Advisory Services RESOLUTION l. Increase Executive Director’s Contract Change Order Authority by RESOLUTION $30,000 for Sunnyvale Station Platform Rehabilitation Project m. Authorize Execution of Agreements with Dogpatch and NW Potrero RESOLUTION Hill Green Benefits District for Construction of Landscaping Improvements at Southbound Entrance of 22nd Street Station Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 1 of 3 15055292.1 Peninsula Corridor Joint Powers Board December 6, 2018 Agenda n. Award of Contract for Ticket Vending Machine Upgrade RESOLUTION o. Authorize Execution of Agreements to Receive Funding and Act as RESOLUTION Project Lead for the Preliminary Engineering and Environmental Clearance Phases of Rengstorff Grade Separation Project 5. Report of the Chair a. Resolution of Appreciation for Jeff Gee b. Appointment of Nominating Committee for 2019 Officers 6. Report of the Citizens Advisory Committee 7. Report of the Executive Director a. Peninsula Corridor Electrification Project Monthly Report for INFORMATIONAL October 2018 b. Monthly Report on Positive Train Control System INFORMATIONAL 8. Receive Comprehensive Annual Financial Report INFORMATIONAL 9. Approval of the Peninsula Corridor Joint Powers Board Financing RESOLUTION 10. Authorize Amendments to Contracts for On-Call Transportation RESOLUTION Planning and Support Services 11. Authorize Execution of Agreements and Program Supplements for RESOLUTION Transit and Intercity Rail Capital Program Funding for the Peninsula Corridor Electrification Expansion Project and Amend Fiscal Year 2019 Capital Budget 12. Authorize Exercise of Contract Option With Stadler USA, Inc. for RESOLUTION Procurement of Additional Electric Multiple Unit Vehicles for Peninsula Corridor Electrification Program 13. Adoption of Transit Asset Management Policy RESOLUTION 14. Caltrain Safety and Security Quarterly Performance Reports INFORMATIONAL a. Rail Operations Performance Update 1st Quarter Fiscal Year 2019 b. Safety and Security Update 1st Quarter Fiscal Year 2019 15. Approve Term Sheet and Authorize Negotiation of Long-Term Ground RESOLUTION Lease for Development of Hayward Park Station Property 16. Correspondence 17. Board Member Requests 18. General Counsel Report 19. Date/Time of Next Regular Meeting: Thursday, January 10, 2019 at 10:00 a.m. San Mateo County Transit District Administrative Building, 2nd Floor, 1250 San Carlos Avenue, San Carlos, CA 94070 20. Adjourn Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 2 of 3 15055292.1 Peninsula Corridor Joint Powers Board December 6, 2018 Agenda INFORMATION FOR THE PUBLIC All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. If you have questions on the agenda, please contact the JPB Secretary at 650.508.6279. Agendas are available on the Caltrain website at www.caltrain.com. Communications to the Board of Directors can be e-mailed to [email protected]. Location, Date and Time of Regular Meetings Regular meetings are held at the San Mateo County Transit District Administrative Building located at 1250 San Carlos Avenue, San Carlos, one block west of the San Carlos Caltrain Station on El Camino Real, accessible by SamTrans bus Routes ECR, FLX, 260, 295 and 398. Additional transit information can be obtained by calling 1.800.660.4287 or 511. The JPB meets regularly on the first Thursday of the month at 10 a.m. The JPB Citizens Advisory Committee meets regularly on the third Wednesday of the month at 5:40 p.m. at the same location. Date, time and place may change as necessary. Public Comment If you wish to address the Board, please fill out a speaker’s card located on the agenda table and hand it to the JPB Secretary. If you have anything that you wish distributed to the Board and included for the official record, please hand it to the JPB Secretary, who will distribute the information to the Board members and staff. Members of the public may address the Board on non-agendized items under the Public Comment item on the agenda. Public testimony by each individual speaker shall be limited to two minutes and items raised that require a response will be deferred for staff reply. Accessibility for Individuals with Disabilities Upon request, the JPB will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and a preferred alternative format or auxiliary aid or service at least two days before the meeting. Requests should be mailed to the JPB Secretary at Peninsula Corridor Joint Powers Board, 1250 San Carlos Avenue, San Carlos, CA 94070-1306; or emailed to [email protected]; or by phone at 650.508.6242, or TDD 650.508.6448. Availability of Public Records All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at 1250 San Carlos Avenue, San Carlos, CA 94070-1306, at the same time that the public records are distributed or made available to the legislative body. Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 3 of 3 15055292.1 AGENDA ITEM#4 (a) Peninsula Corridor Joint Powers Board Board of Directors Meeting 1250 San Carlos Avenue, San Carlos CA 94070 MINUTES OF NOVEMBER 1, 2018 SPECIAL MEETING MEMBERS PRESENT: J. Bruins, Chair; C. Brinkman, C. Chavez, D. Davis, J. Gee, G. Gillett, D. Pine, C. Stone, M. Zmuda MEMBERS ABSENT: None STAFF PRESENT: J. Hartnett, C. Mau, J. Cassman, M. Bouchard, S. Murphy, J. Funghi, C. Gumpal CALL TO ORDER Chair Bruins called the meeting to order at 9:04 a.m. ROLL CALL Acting District Secretary Gumpal called the roll. A quorum was present. GENERAL COUNSEL REPORT The Board recessed to a Closed Session at 9:04 a.m., and reconvened at 10:25 a.m. a. Closed Session Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation Government Code section 54956.9(d)(2): One case Initiation of litigation pursuant to Government Code section 54956.9 (d)(4): One case PUBLIC COMMENT None ADJOURN The meeting adjourned at 10:26 a.m. An audio/video recording of this meeting is available online at www.caltrain.com. Questions may be referred to the Board Secretary's office by phone at 650.508.6279 or by email to [email protected]. Page 1 of 1 15067982.1 AGENDA ITEM # 4 (b) Peninsula Corridor Joint Powers Board Board of Directors Meeting 1250 San Carlos Avenue, San Carlos CA 94070 MINUTES OF NOVEMBER 1, 2018 MEMBERS PRESENT: J. Bruins, Chair; C. Brinkman, C. Chavez, D. Davis, J. Gee, G. Gillett, C. Stone, M. Zmuda, D. Pine MEMBERS ABSENT: None STAFF PRESENT: J. Hartnett, C. Mau, J. Cassman, T. Bartholomew, C. Boland, A. Chan, M. Bouchard, C. Fromson, J. Funghi, B. Grizard, C. Gumpal, D. Hansel, M. Jones, S. Murphy CALL TO ORDER / PLEDGE OF ALLEGIANCE Chair Bruins called the meeting to order at 10:30 a.m. and led the Pledge of Allegiance. ROLL CALL Acting District Secretary Gumpal called the roll. A quorum was present. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Vaughn Wolffe, Pleasanton, discussed the demand for more service and planning transit-oriented developments for the future. Vincent de Martel addressed the Board regarding bicycles on board and requested that the Board review the on-line petition being circulated. Jeremy, San Francisco, addressed the Board regarding theft of bikes on Caltrain. Adina Levin, Friends of Caltrain, spoke regarding her efforts to inform voters on how to vote on Proposition 6 and Measure W. Roland Lebrun, San Jose, addressed the Board regarding bikes on Caltrain. CONSENT CALENDAR Director Gillett recommended amending the regular Minutes October 4, 2018, Page 4, under the Transit and Intercity Passenger Rail Program Update, to read: Director Gillett commented that she hoped that the bike parking component could be flexible enough to accommodate bike-share parking, if necessary.
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