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Future Community Governance Arrangements for Cardington and Eastcotts Parishes

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Future Community Governance Arrangements for Cardington and Eastcotts Parishes Future Community Governance Arrangements for Cardington and Eastcotts Parishes January 2017 1 For information on obtaining this publication in another language or in a large-print or Braille version, please contact Bedford Borough Council: Tel: (01234) 276914 Email: [email protected] © Bedford Borough Council 2016 The mapping in this report is reproduced from OS mapping by Bedford Borough Council with the permission of the Controller of Her Majesty’s Stationery Office, © Crown Copyright and database rights 2013 Ordnance Survey 100049028. You are not permitted to copy, sub-license, distribute or sell any of this data to third parties in any form. 2 Contents Summary 5 1 Introduction 10 2 Undertaking the review 13 3 Analysis, draft recommendations and considerations 15 Submissions received 15 Electorate figures 16 Parish Areas 16 Parish Councils 17 Parish Council Size and Electoral Fairness 17 General Analysis 19 Conclusions 23 4 What happens next? 24 5 Mapping 26 Appendices A Map showing “Area A” 27 3 4 Summary Bedford Borough Council is the principal Council for the Borough of Bedford and is designated in law as the body to review community governance arrangements in its area. Community governance reviews provide the opportunity for principal councils to review and make changes to community governance within their areas. Such reviews are often, although not exclusively, in circumstances such as where there have been changes in population, or in reaction to specific or local new issues. A community governance review offers an opportunity to put in place strong, clearly defined boundaries, tied to firm ground features, and remove any anomalous parish boundaries that exist. Parish boundaries may be used to provide the building blocks for Borough Council Ward boundaries in future electoral reviews. Borough Ward boundaries may also be used as building blocks for Parliamentary Constituencies. The community governance review for Cardington and Eastcotts Parishes is being conducted as follows: Stage Date Description Publication of the Terms of Reference and formal start of the review One 1 July 2016 Initial period of consultation – general invitation of submissions Two 1 July 2016 to 14 September 2016 Consideration of submissions received during stage Two. Draft recommendations determined by the General Purposes Committee on 1 November 2016 Three 15 September 2016 to 14 October 2016 Draft recommendations are published. Consultation on draft recommendations determined in stage Two. Four 24 November 2016 to 21 February 2017 Consideration of submissions received during stage Four. Final recommendations determined by the Borough Council’s General Purposes Committee, published and submitted to the Council meeting on 22 March 2017. Five 22 February 2017 to 6 March 2017 Undertaking the review To coincide with the start of the review, public notice was given in the Bedfordshire on Sunday newspaper on 3 July 2016. A dedicated web page was created on the Borough Council’s website and information was provided on the websites of both Parish Councils. Public notices were displayed in community locations throughout each Parish and copies of the review notice were 5 circulated to individual households in Cardington by the Parish Council. The notice was circulated to a range of community organisations in Eastcotts Parish and details were published on the Shortstown Residents’ Group Facebook page. Public meetings were held in Eastcotts Parish on 8 August 2016 and in Cardington Parish on 11 August 2016 to promote the review. Submissions received During the Stage Two of this review, the Borough Council received a total of 46 representations. Of these, one was from Cardington Parish Council and one was from Eastcotts Parish Council, with a further 44 received from individual electors. 40 of the individual electors were from Cardington Parish and 4 were from Eastcotts Parish. The responses from Local Government electors in Cardington was above the 5% level identified in the Terms of Reference for the Review to warrant draft recommendations for future community governance arrangements. Analysis and draft recommendations Electorate figures Bedford Borough Council submitted electorate forecasts for December 2021, a period five years on from the December 2015 electoral roll which is the basis for this review. The data is set out below. It shows that whilst the electorate for the polling districts of Cardington (NM), Eastcotts South (NI) and Eastcotts North (NJ) are likely to remain relatively stable, significant growth of numbers of electors is expected in polling district Eastcotts North (NK). The existing difference in the level of electoral representation between the Eastcotts Parish Wards and the level of growth that is envisaged in Eastcotts North (NK), confirms that there is a disparity which will increase over time unless the Community Governance Review addresses this. Parish Area Polling Electorate Electorate District 2015 2021 Cardington NM 269 270 Eastcotts NI 636 660 South Eastcotts NJ 1678 1750 North Eastcotts NK 509 2070 North 6 Existing Parish arrangements Currently, the area of the review is within two separate Parishes; Cardington and Eastcotts. Both Parishes have Parish Councils. Cardington Parish Council has seven Parish Councillors and Eastcotts Parish Council has fifteen Parish Councillors. Cardington Parish has no Parish Wards and Eastcotts has two Parish Wards (Eastcotts South (Cotton End) and Eastcotts North (Shortstown)). Eastcotts South (Cotton End) is represented by five Parish Councillors and Eastcotts North (Shortstown) is represented by 10 Parish Councillors. General analysis Having considered the submissions received during Stage Two, a draft recommendation has been developed. This is that the area of new development on the south western boundary of Cardington Parish (shown as Area A on the enclosed plan) ceases to be part of the Parish. Cardington Parish Council is considering a proposal to rename the Parish to Cardington Village. During preliminary consultation, these two draft recommendations received strong support from electors in Cardington Parish. This Stage Four consultation also invites electors in Cardington Parish to express their views on two additional matters which need to be addressed as part of the Community Governance Review process. The first of these additional matters is to establish that Cardington Parish should continue to have a Parish Council. The second of these additional matters is to establish that the number of Parish Councillors on Cardington Parish Council should remain the same. Currently, there are seven Parish Councillors on Cardington Parish Council. There are no formally adopted draft recommendations about Eastcotts Parish as, during Stage Two, the expressed views by electors in the Parish for any change in the community governance arrangements was far less that than the 5% level identified in the Terms of Reference. This Stage Four consultation is being issued to all electors in Eastcotts Parish so that there is a good opportunity for local preferences about future parish arrangements to be identified. In Eastcotts Parish, there are a number of community governance considerations that the Borough Council is reviewing and electors are being consulted on the following matters: • that the name of the Parish Council should continue to be Eastcotts • that the number of Parish Councillors on Eastcotts Parish Council should remain as at present. (Currently, there are fifteen Parish Councillors on Eastcotts Parish Council.) • that the boundary of the Parish should be amended to extend the Parish so that it includes the area of new development adjacent to Shortstown which is currently in Cardington Parish (shown as Area A on the enclosed map). This would mean that the area that it is recommended to exclude from Cardington Parish would be incorporated within Eastcotts Parish. If adopted, 7 it would provide greater clarity, consistency and electoral convenience for the representation of electors who live in the new development. • that the current two Parish Wards should be retained and named Shortstown and Cotton End respectively and provide electoral parity for both Wards. Based on the number of electors in the existing Wards, this would result in 13 Parish Councillors for the Shortstown Parish Ward and 2 Parish Councillors for the Cotton End Parish Ward. The reason for this is that the number of electors in the Shortstown Parish Ward has increased considerably since the number of Parish Councillor for both wards was last reviewed (the forecast data set out above also refers to further growth). • That Area A becomes part of Eastcotts Parish and forms a third Parish Ward (with the name Shortstown East) and the representation on Eastcotts Parish Council be amended to 11 Parish Councillors for Shortstown Parish Ward, 2 for Cotton End Parish Ward and 2 for Shortstown East Parish Ward. The Borough Council invites alternative options in relation to representation for Eastcotts Parish Council as part of the consultation process; both in terms of the number of Councillors and the timing of implementation of proposals. It is currently envisaged that any amendments to parish arrangements would come into existence from April 2018 and elections would need to be held in May 2018. The initial term of office would be for one full year and this would be followed by the next programmed elections for all parishes in the Borough of Bedford in May 2019. What happens next? There will now be a consultation
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