Withernsea Town Council, The Meridian Centre, 201 Queen Street, , HU19 2HH Tel: 01964 614984. Email: info @withernseatowncouncil.co.uk Web: www.withernseatowncouncil.co.uk

AGENDA Issued 30.1.18 Dear Councillor,

You are hereby summoned to a meeting of the Withernsea Town Council, on Monday 5th February 2018 at 7pm, in the Meridian Centre, 201 Queen Street, Withernsea. Please note Council meetings will finish promptly by 9.30pm. The agenda is specified below.

Yours sincerely

J Moxon Mrs. J. Moxon, PSLCC, Clerk to the Council.

Members of the public may speak on any item(s) appearing on the public agenda, (or on any other matter that falls within the Council’s terms of reference) during the public participation session or at the discretion of the Chair. Audio and video recording of this meeting may take place with certain restrictions.

AGENDA. Part 1. Public session.

1. Apologies: To receive and approve any apologies for absence.

2. Declarations of Interest: a. To record declarations of pecuniary / non pecuniary interests by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

b. To note dispensations given to any member of the council in respect of the agenda items below.

3. To discuss various Pumping Station matters with Mr Gary Collins, Water Authority (YWA) – to include lighting, maintenance of the building and flooding update from Jan 2017.

4. Minutes: To confirm/receive minutes of the following meeting(s) are a true and correct record of that which took place. a. Confirmation of the Town Council minutes from 15.1.18. b. Receipt of Tourism/Christmas Lights minutes from 17.1.18. c. Receipt of Withfest minutes from 23.1.18.

5. Public Participation including Police report: To agree to receive the police report* and allow police and public the opportunity to speak.

6. Clerks Report: To receive report / update from the Town Clerk.*

7. Reports by Ward Councillors: To receive brief reports from Ward Councillors representing Withernsea on matters of interest to Town Councillors and the local community.

8. Reports by representatives to outside bodies: To receive any reports from members representing the WTC at outside organisations. a. Cllr TD 24.1.18 East Yorkshire Local Councils meeting: b. Any other meetings.

9. Councillors questions: To answer questions raised under Standing Order No. 24.

10. Items: Items to consider / confirm / agree / adopt by Withernsea Town Council.

a. To discuss the future of the Withernsea Town Bus Service (Service 549)*. b. To discuss residents concerns re. ownership and condition of the track on Belvedere. c. To consider Architects Brief – Withernsea Promenade extension, for The Withernsea Pier and Promenade Association (WPPS)*. d. To consider suggestion from the Christmas Lights Committee for a weekend switch-on event on 1st December 2018 – Times to be confirmed. e. To consider request from Christmas Lights Committee to hold 14 car boot sales on Valley Gardens. f. Invitation to Rural Housing Challenges free seminar, 1.3.18 at Bishop Burton*. g. To consider action regarding fly tipping in Withernsea. h. To consider erection of a fence between Italian Gardens and the Promenade.

11. Property Officers Report. To consider report from 30.1.18 and agree recommendations.

12. Development Control: To resolve the following Application(s) / Receive decisions (NOD) made. All planning applications are available and accessed electronically from the ERYC website. Please use links below.

a. Application 18/00068/PLF for the change of use of first and second floor to house of multiple occupancy (4 rooms) at This N That, 193 Queen Street, Withernsea for Messes O & E Pearson. https://newplanningaccess.eastriding.gov.uk/newplanningaccess/PLAN/18/00068/PLF

b. N.O.D 17/03628/PLF for the erection of a building, consisting of 3 flats, following demolition of existing storage building (re-submission of 16/04131/PLF) at land east of 2 Edward Street, Withernsea for Mr R. Kelly. REFUSED.

13. Financial matters: a. To receive interim audit report for year ending 31st March 2018*.

14. Councillors reports.

ERYC= Council. WTC=Withernsea Town Council * = copied to Councillors

WITHERNSEA TOWN COUNCIL

The confirmed minutes of the Withernsea Town Council meeting held on Monday 5th February, 2018 in the Meridian Centre, 201 Queen Street, Withernsea.

Present: The Mayor Councillor T. Dagnall (TD) and Deputy Chair Councillor P. Wilkinson (PW). Councillors: B. Cloke (BC), E. Saxby (ES), L. Healing (LH), K. Hardcastle (KH), B. Dawson (BD) and S. Winters (SaW). The Town Clerk: Mrs J. Moxon (JM).

Public : 7 Press: 0 Police: 1.

Minute Points raised or agreed Action By Fire evacuation and recording policy addressed.

AGENDA. Part 1. Public session.

4302. 1. Apologies: To receive and approve any apologies for absence. 2. Apologies tendered by Cllr D. Hillman-Barnett and Cllr F. Walmsley. No apologies from Cllr D. Edwards. Noted.

4303. 2. Declarations of Interest: a. To record declarations of pecuniary / non pecuniary interests by any member of the Council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. Cllr LH declared a non-pecuniary interest in item 12a of the agenda as on ERYC planning committee and Cllr PW declared a non pecuniary interest in item 10a as a member of the JM WPPA. b. To note dispensations given to any member of the council in respect of the agenda items below. None.

4304. 3. To discuss various Pumping Station matters with Mr Gary Collins, Yorkshire Water Authority (YWA) – to include lighting, maintenance of the building and flooding update from Jan 2017. Mr. Collins unable to attend due to illness. To be placed on another agenda. JM

4305. Minutes: To confirm/receive minutes of the following meeting(s) are a true and correct record of that which took place. a. a. Confirmation of the Town Council minutes from 15.1.18. The minutes of the meeting JM were CONFIRMED as a true record and signed. b. Receipt of Tourism/Christmas Lights minutes from 17.1.18. Minutes RECEIVED. c. Receipt of Withfest minutes from 23.1.18. Minutes RECEIVED.

4306. 5. Public Participation including Police report: To agree to receive the police report and allow police and public the opportunity to speak. AGREED. a. PC M. Ainley advised that the Chief Inspector has introduced a new format Police report however the information they require was not available to them to produce the report. Feedback on the new report is welcome. The police station is now open Tuesday, Wednesday, Thursday and Saturday 8-6pm. is open on a Wednesday and Friday. Staffing levels are increasing in March. Four have been arrested in ERYC owned property today on drug warrants and class A drugs removed. Police are liaising with other agencies to encourage ERYC to serve notice on those offending whilst in council property. As a result of public assistance and CCTV footage, several teens responsible for the rise in damage and theft have been apprehended and appeared before Magistrates and Youth Court. b. A member of the public was given clarification regarding a proposed fence on the Italian Gardens. 6. c. Two members of the public spoke regarding the loss of the little bus. Could the less popular routes be removed to save money? Some of the problem is that people cannot get on it with shopping trolleys. Cllr PW advised that there is a meeting on Wednesday to see PW what can be done to retain a service of some description.

4307. Clerks Report: To receive report / update from the Town Clerk. Report circulated and attached to master copy of the minutes.

4308. 7. Reports by Ward Councillors: To receive brief reports from Ward Councillors representing Withernsea on matters of interest to Town Councillors and the local community. a. Ward Cllr LH gave information on the ‘Safe place for vulnerable people’ scheme. The contact is Isobel Anderson at Humberside Police. LH encouraged appropriate organisations in Withernsea to get involved with the scheme. b. Cllr LH has written to Jane Hawkard at the CCG to ask how the 8-8 system at the hospital will work, given that it appears they will be reducing services available at – one of their preferred designated ‘urgent care’ centres. A reply has been received from Quintina Davies to say a response will be sent by 26th February. c. Cllr LH has spoken to Graham Stuart M.P about the loss of the little bus. He is in support of retaining some form of service. d. Cllr PW asked about details of the new steps being fitted on the promenade. Cllr LH will LH get the details.

4309. 8. Reports by representatives to outside bodies: To receive any reports from members representing the WTC at outside organisations. a. Cllr TD attended East Yorkshire Local Councils meeting on 24.1.18. Discussion was mainly about an 18 point parish charter – though only 8 responses have been received about the draft document.

Other meetings attended. b. Cllr BC attended a Health Forum Meeting on 18.1.18 where he asked questions about how the 8-8 system would work in reality. He too has seen that services in Beverley are to be downgraded. c. Cllr BC also attended the Big Local Annual Meeting. Mr. P Crawley is the Chairman, T. Larsen is the Vice-Chairman. It was very open and approachable. d. Cllrs: BC, LH and TD attended a meeting with representatives from the Ministry for Housing, Communities and Local Government (formerly the DCLG). There will be £40m of funding available from 2019 for Coastal Communities and we should be able to tap into this funding in the future. The Sport pilot scheme (£130m funding available to identified areas of need – of which Withernsea is one) was discussed – Lou Adams is leading this from ERYC who is very positive about the scheme, though ultimately it will have to be community led – possibly with a steering group.

4310. 9. Councillors questions: To answer questions raised under Standing Order No. 8. None.

4311. 10. Items: Items to consider / confirm / agree / adopt by Withernsea Town Council. a. a. To discuss the future of the Withernsea Town Bus Service (Service 549). Details circulated. Cllr PW is meeting with local interested parties on Wednesday at 2pm in the Meridian Centre to set up a group/committee to look at the options. Comments PW made by users will be considered. b. To discuss residents concerns re. ownership and condition of the track on Belvedere. LH Item deferred until letter received from residents. Cllr LH will speak to the owner. c. To consider Architects Brief – Withernsea Promenade extension, for The Withernsea Pier and Promenade Association (WPPS). Details circulated. The Pier scheme has now been included as a regeneration scheme project. The draft brief is very impressive and the Town Council is in full support of the JM project. d. To consider suggestion from the Christmas Lights Committee for a weekend switch-on event on 1st December 2018 – Times to be confirmed. Cllr PW proposed to keep the switch on event on a Friday evening as longer protracted events are often not well attended. Seconded by LH & AGREED. KLD e. To consider request from Christmas Lights Committee to hold 14 car boot sales on Valley Gardens. It was felt that additional vehicle movements on Valley Gardens would add to the wear KLD and tear and damage of the grass. It was AGREED to leave the car boot sales on the Memorial Car Park. f. Invitation to Rural Housing Challenges free seminar, 1.3.18 at Bishop Burton. KLD Details circulated. Cllr PW will attend. g. To consider action regarding fly tipping in Withernsea. ERYC are concentrating on educating and informing their tenants about new measures JM being taken to catch the culprits. It was AGREED to send a strong letter to ERYC enforcement officer to take this up with the landowner. h. To consider erection of a fence between Italian Gardens and the Promenade. JM It was AGREED to erect a short wooden fence along the south eastern edge of the garden near the beds to discourage cutting across the grass and planted areas. 4312. Property Officers Report. To consider report from 30.1.18 and agree recommendations. Cemetery paths now finished – a very good job has been done by the contractor. JM Chapel windows need tidying up – Men in Sheds have been asked to take this on as a project. Two allotments are overgrown – allotment holders to be contacted. JM Potholes on the Hull Road track have opened up again and need backfilling. JM to obtain some materials and get outside workers to backfill as soon as possible. Southcliff Road car park also needs attention to potholes. A trip hazard has been identified in Valley Gardens on the south western slope – reported to outside workers to rectify asap. KLD More dogs on leads signage required on Memorial Gardens. LH Potholes on Belvedere as already discussed. Not WTC’s property buT Cllr LH will see the land owner again. TD Fishing Compound . Cllr TD will remind Mike Cohen about removing the rubbish from behind the gates – he said he would get it removed. Some painting needs to be done in Valley Gardens – reported to outside workers. JM Stage is looking shabby now. JM will get it cleaned for now. 4313. Development Control: To resolve the following Application(s) / Receive decisions (NOD) made. a. Application 18/00068/PLF for the change of use of first and second floor to house of JM multiple occupancy (4 rooms) at This N That, 193 Queen Street, Withernsea for Messes O & E Pearson. Discussion took place on the proposed use of the building and if it was appropriate for the commercial part of the high street. No further comment made. It was agreed with 1 abstention to ask ERYC to call this forward to the Eastern Area Sub Committee. https://newplanningaccess.eastriding.gov.uk/newplanningaccess/PLAN/18/00068/PLF b. N.O.D 17/03628/PLF for the erection of a building, consisting of 3 flats, following demolition of existing storage building (re-submission of 16/04131/PLF) at land east of 2 Edward Street, Withernsea for Mr R. Kelly. REFUSED. Noted. 4314. Financial matters: To receive interim audit report for year ending 31st March 2018. Papers circulated and report considered. The Clerk advised that the matters arising raised JM have been addressed, apart from one which will be addressed when the car park re-opens at Easter. Interim audit report APPROVED. 4315. a. Councillor’s reports. b. Unsociable activity recently reported in a Council property has been dealt with. Cllr TD has had reports that people are still falling in Lee Avenue car park due to c. insufficient lighting – ERYC to be asked to re-assess. JM Cllr TD reported that buses or larger vehicles can often not get out of Pier Road easily due to cars in the middle of the road and parked cars outside the 1033/TOFS. ERYC to be d. asked to assess. Cllr ES reported a complaint about mud on the promenade due to current works. Once e. reported to the contractors they will get it swept. JM f. Cllr LH requested car parking outside the schools be placed on the next agenda. Cllr BD advised that Age UK are holding computer courses for older people in the library g. for the next three weeks and another one in the future all being well. ALL Cllr TD reminded members about the need to adhere to the dress code for Council Cllrs meetings.

Meeting closed 8.30pm

ERYC= East Riding of Yorkshire Council. WTC=Withernsea Town Council