International Sled Dog Racing Association, Inc
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INTERNATIONAL SLED DOG RACING ASSOCIATION, INC. THE ISDRA RACE MANUAL This manual is intended to help race-sponsoring organizations to produce and promote sled dog races which will be rewarding to all concerned persons, including the sponsors, the contestants, the spectators and media representative and in turn, encourage the popularity of the sport. Some if the sections have been updated since the original printing in 1971, but some of the information will appear to be dated as to mention of production costs, race references, etc. In these areas, the information is still valid but the reader should take into consideration prevailing conditions. The International Sled Dog Racing Association, Inc. is a non-profit organization committed to the standardization of sled dog events which foster the preservation and well-being of sled dogs as working and racing athletes in their finest traditions. INTRODUCTION The reader will notice that the Race Manual is a large book which seems to contain much more information than he is able to absorb in a single reading. It is inevitable that such a book would become lengthy if all the material submitted by more than a dozen experienced contributors was included. After considerable thought and discussion, it was decided to go ahead and use all of the information. The apparently trivial detail may solve a vexing problem that could influence the future of a race. The words, “sponsor,” “club” and “organization” are often used interchangeably throughout these pages. Sometimes, they should be interpreted as meaning the “individuals” putting on the race. Sometimes, they should be read as the “person” in charge of this entire department. “Organization” and “club” often refers to the managers/producers of the actual race; “sponsor” may be interpreted the same way but can refer to the financial backer of the race, often a company seeking positive exposure for its product or service. Most chapters contain details and suggestions that would be of interest only to those planning a classic/championship caliber race. The persons responsible for performing the various tasks connected with producing a sled dog race must realize that certain methods and plans are useful only when they can be efficiently carried out by a well-mannered staff. Ascertain what you can do, then do the best you can within the limits you have set. Don’t set your standards too high for the experience and ability available within your organization. Several subjects which overlap are included within more then one chapter/section in this book. Refer to the Table of Contents for the main headings of area which are of particular concern to you but to gain a complete overview of production procedures, a general reading of the book from cover to cover can be helpful. Ideally, each committee chairman within a race-giving club should posess a copy of the ISDRA Race Manual. In any case, the secretary of the organization, or the race manager, should have a complete cope at all times. Individual pages concerning the various duties of persons involved in the promotion and production of a sled dog event may be removed for a copying and for distribution to key personnel. The following persons contributed to the creation of the ISDRA Race Manual which is still being used by sled dog organizations as a guidebook in the production if quality sled dog events. Copy Editor: Manual Chairman: Mel Fishback J. Malcolm McDougall Cynthia Molburg Robert Levorsen Richard Molburg Tim Trowbridge John Ruud Mary Brickey Mick Booth Joe Redington,Sr. Bruce Christman Roger Reitano Harris Dunlap Wayne Anderson Doug Bard Kent Allender Advisors: Tim Trowbridge Mary Brickey PLANNING WITHIN THE CLUB So you have a club that wants to put on a race! It sounds so simple, but you will be amazed at how much is involved. Only with extensive pre-planning will a good race actually happen. Your club will need to become fully organized with specific duties given to the various active members prior to even contacting potential sponsors. It has been proven unwise for assorted individuals to go to different organizations on their own, without any procedure in mind because local businessmen’s groups and clubs do compare notes. It is possible to discourage any group from supporting a race simply by contacting too many and giving conflicting promises to each. “Working together”, where possible, is advisable. The purpose of this chapter and the next are to provide you with some suggested procedures that have worked for some clubs. You will have to adapt them to your specific club and situation. Before contacting a sponsor, the club should have experience in running a “Fun Race” or Preliminary Race. This can easily be done in the spring and fall training seasons with wheel rigs. Race conditions should be approximated as closely as possible, with a Race Marshall going over the rules at the mushers’ meeting, a drawing for starting positions, an interval start, trail markers, helpers spotted on the trail and accurate timing. Members of the club who do not have teams can help out on the trail and help in handling dogs at the starting line. If possible, a PA system and announcer should be used even if the announcer is talking to only 15 people and 20 dogs. What you want to do is to give maximum experience to dogs, drivers and race officials. Now that the club members are educated so they understand the basic workings of the race, the club will have a better idea of what it wants to do. The North Star Sled Dog Club of Minnesota seats goals for itself for the winter season. These goals are posted on large placards in the club meeting room for all to see and be reminded of what they voted to try to do. Your club may decide to concentrate on one good small race the first year, or one big race and several smaller ones, or a two day race every weekend in January and February. It is also wise to decide how large a purse to ask for. Great Lakes Sled Dog Association found that sponsors had talked to each other and then asked GLSDA hoe come one sponsor got a race for $300 while another had to pay $600! The club should determine minimum purse events, such as $300 for a one day first year race and $500 thereafter; and $1000 the minimum for a two day race. These are the figures adopted by the Wisconsin Trailblazers Sled Dog Club and are mentioned as a guide line. Be sure that your club and potential sponsors know the difference between an established major event and a first time sled dog race. You can point out that prize money beyond the minimum will bring a larger entry. Whatever you decide as far as the number of races and their size, be realistic – how many members do you have, how many teams, how much experience, and who can be depended upon to do the work? Of course your goals should be a challenge and a near unanimity of opinion should be achieved. You will need to determine at the outset how much your club can do in running the race. Generally, the more your club can do the better, simply because of your interest and knowledge of the sport. If you have to depend upon the sponsor for the PA and the announcer, you can also depend upon the system breaking down at least once. Of your club has a PA and announcer, hopefully the announcer thought to bring along tools to repair the thing. The club’s announcer would also be able to distinguish between a team of Samoyeds and a team of hounds for the enlightenment of the spectators. Unless the sponsor is thoroughly trained in handling dogs, club members serving as spotters out of the trail will be superior. OBVIOUSLY THE TRAIL CAN ONLY BE LAID OUT AND MARKED UNDER THE DIRECTION OF A CLUB MEMBER – PREFERABLY AN EXPERIENCED DRIVER. In determining what the club can do and what should be left up to the sponsor; the rule is: Do as much as you can of what you can do best. Sale of concessions, race programs, parking, local advertising, publicity and crowd control are best left up to the sponsor as areas he can handle best. If your club does not have the dependable spare manpower to serve as spotters on the trail, PA announcers, handlers, trail markers, judges, and timers, you will have to depend on the sponsor to furnish these people. But don’t expect much of a job to be done by the inexperienced. One you have an idea of how many and how big races you want to have and how much your club can do, you need to draw up a contract, The purpose of the contract is to set forth the responsibilities of the club and the sponsor. (See example on page C-1). Be sure that this is written and signed in duplicate with one copy for the sponsor and the other retained by the club. You may be surprised at the difference between what the sponsor will verbally promise and what he is actually willing to sign. You will be even more surprised if 30 teams show up on race day for a verbally promised purse of $500 and the winners divide 500 pounds of the cheapest dog food around! (It has happened.) Be sure that all club members know what the race contract says – what responsibilities the club has and what responsibilities the sponsor has. Now a Race Co-ordinator (or club officer so designated) is needed.