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Minutes of Ordinary Council Meeting

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Minutes of Ordinary Council Meeting Minutes of the Ordinary Meeting of Council Wednesday 26 February 2020 4.00pm Council Chambers 209 Comur Street, Yass Minutes of the Ordinary Meeting of Council held on 26 February 2020 Table of Contents 1. Prayer ................................................................................................................................ 3 2. Apologies ........................................................................................................................... 3 3. Declaration of Interest/Disclosures ..................................................................................... 3 4. Confirmation of Minutes ..................................................................................................... 4 5. Mayoral Minute .................................................................................................................. 4 5.1 Mayoral Minute: General Manager Performance Panel ............................................................... 4 5.2 Mayoral Minute: General Manager Performance Agreement ...................................................... 5 6. Director of Planning Reports ............................................................................................... 5 6.1 Department of Education Planning Update ................................................................................... 5 6.2 Development Consent No. DA155133E - Land & Environment Court Appeal, Truck Depot, 46 Carrington Road, Springrange ........................................................................................................ 6 6.3 Development Application No DA190179 - Horse Arena Cover, McIntosh Circuit, Murrumbateman ........................................................................................................................... 6 6.4 Development Application No. DA190192 - Home Industry, 4498 Gundaroo Road, Gundaroo .... 7 6.5 Development Application No. DA190204 - Storage Shed, 32 Lute Street, Gundaroo ................... 7 6.6 2019/20 Community Grants .......................................................................................................... 7 7. Director of Engineering Reports ........................................................................................... 9 7.1 Swimming Pools - Free Entry Trial ................................................................................................. 9 7.2 Road Reserve Weed Spraying Trial ..............................................................................................10 7.3 Draft Water Restrictions Policy ....................................................................................................10 8. Director of Finance & Corporate Reports ........................................................................... 11 8.1 Draft Unreasonable Conduct by Customer Policy .......................................................................11 8.2 Investment and Borrowings Report .............................................................................................11 8.3 Rate Arrears .................................................................................................................................11 8.4 Six Monthly Reporting on the 2017/18- 2020/21 Delivery Program and 2019/2020 Operational Plan ...............................................................................................................................................12 8.5 2nd Quarter Budget Review 2019/20 ..........................................................................................12 9. General Manager Reports ................................................................................................. 13 9.1 Independent Ombudsman ...........................................................................................................13 9.2 Infrastructure Planning Priorities .................................................................................................13 9.3 Organisational Realignment .........................................................................................................14 9.4 Petition - Proposed Distillery, Wee Jasper ...................................................................................15 10. Notice of Motion .............................................................................................................. 15 11. Questions with Notice ....................................................................................................... 15 12. Minutes and Recommendations of Council Committees ..................................................... 15 12.1 Minutes of the Local Emergency Management Committee and Rescue Committee meetings ..15 This is page 1 of 19 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 26 February 2020 12.2 Minutes of the Traffic Committee Meeting held on 5 February 2020 .........................................16 13. Confidential Matters ......................................................................................................... 16 13.1 Development Consent No DA155133E - Land and Environment Court Appeal - Truck Depot - 46 Carrington Road, Springrange ......................................................................................................17 13.2 Mayoral Minute: General Manager Performance Agreement ....................................................17 This is page 2 of 19 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 26 February 2020 Open Forum Presentations to Council – Items on the Meeting Agenda Item 6.4 DA190192 – Home Industry, 4498 Gundaroo Road, Gundaroo Tim Sides Presentations to Council Police Presentation – Yass Local Area Sgt Dave Cowell Council Meeting - The Deputy Mayor declared the meeting open at 4.33 pm. Present Councillors Nathan Furry, Deputy Mayor, in the chair, Cecil Burgess, Geoff Frost, Allison Harker, Jasmin Jones, Michael McManus, Mike Reid and Kim Turner. Also present were the General Manager – Chris Berry, Acting Director of Planning – Liz Makin, Director of Engineering – Stan Robb, Director of Finance & Corporate – Mark Eady and Corporate Planning & Executive Support Officer – Shirree Garland. Acknowledgement of Country 1. Prayer A minutes silence was observed in respect of the late Sharon Hutch, Council’s former General Manager and Director Finance & Corporate. 2. Apologies RESOLVED that apologies be received from Councillor Abbey due to her attending Federal Ministerial meetings, and leave of absence be granted. (Turner/McManus) 1 FOR: Councillors C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner AGAINST: Nil 3. Declaration of Interest/Disclosures Councillor Harker declared a significant, non-pecuniary conflict of interest in Item 6.6 2019/0 Community Grants and stated that she believed her interest would preclude her from voting. Reason: Councillor Harker declared an interest as she is a member of the Yass Pony Club. Councillor Harker declared a non-significant, non-pecuniary conflict of interest in Item 7.2 Road Reserve Weed Spraying Trial and stated that she did not believe her interest would preclude her from voting. Reason: Councillor Harker declared an interest as her residence is on one of the trial roads. This is page 3 of 19 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 26 February 2020 Councillor Jones declared a non-significant, non-pecuniary conflict of interest in Item 6.1 Department of Education Planning Update and stated that she did not believe her interest would preclude her from voting. Reason: Councillor Jones declared an interest as she has a child at the school, but holds no executive position. Councillor Reid declared a non-significant, non-pecuniary conflict of interest in Item 6.6 2019/20 Community Grants and stated that he did not believe his interest would preclude him from voting. Reason: Councillor Reid declared an interest as he is a member of the Murrumbateman Landcare Group. Chris Berry, General Manager, declared a pecuniary conflict of interest in Items 5.2 and 13.2 Mayoral Minute General Manager Performance Agreement. Reason: Chris Berry declared an interest as the matter for consideration directly relates to the General Manager’s position. 4. Confirmation of Minutes RESOLVED that the minutes of the Ordinary Council Meeting held on 18 December 2019 covered by page numbers 1-11 inclusive and resolution numbers 281-304 inclusive, copies of which had been circulated to all Councillors, be taken as read and confirmed. (Jones/Reid) 2 FOR: Councillors C Burgess, G Frost, N Furry, A Harker, J Jones, M McManus, M Reid and K Turner AGAINST: Nil 5. Mayoral Minute 5.1 MAYORAL MINUTE: GENERAL MANAGER PERFORMANCE PANEL SUMMARY Presenting a report on the Guidelines for the Appointment & Oversight of General Managers and recommend that future performance reviews of the General Manager be undertaken in accordance with the guidelines. RESOLVED that the General Manager’s Performance Review Panel consist of all Councillors. (Frost/Jones) 3 FOR: Councillors C Burgess, G Frost, N Furry, A Harker and J Jones AGAINST: Councillors M McManus, M Reid and K Turner This is page 4 of 19 of the minutes of a meeting of Yass Valley Council held on the above date Minutes of the Ordinary Meeting of Council held on 26 February 2020 Foreshadowed Motion 1. The performance
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