A&E Services for Sindh Basic Education Program
Completion Report
IQC Contract No. AID-391-I-11-00002 Task Order No. AID-391-TO-12-00004
28 October 2016
A&E Services for Sindh Basic Education Program
Completion Report
Halcrow Pakistan (Pvt) Limited 3rd Floor, Nawa-e-Waqt House, Mauve Area Sector G-7/1, Zero Point, Islamabad, Pakistan tel + 92 51 220 3451 fax + 92 51 220 3462
www.halcrowpk.com
This report is made possible by the support of the American People through the United States Agency for International Development (USAID). The contents are the sole responsibility of Halcrow Pakistan (Pvt) Ltd and do not necessarily reflect the views of USAID or the United States Government.
© Halcrow Pakistan (Pvt) Limited 2016
Halcrow Pakistan A&E Services for Sindh Basic Education Program Completion Report
Document history
A&E Services for Sindh Basic Education Program Completion Report SBEP-E1-CR-001-01 This document has been issued and amended as follows:
Version Date Description Created by Verified by Approved by
00 28/10/2016 First Issue SSS/DS KGA/MNA SSS
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A&E Services for Sindh Basic Education Program Completion Report
Contents
1 Executive Summary 2
2 Statement of Work 3
3 Element Activities - Progress Analysis 6
4 Challenges & Lesson Learns 39
5 Continuity to New Task Order 44
Appendix
Appendix A Geographical Map of Program
Appendix B1 Level of Efforts – TO Summary
Appendix B2 Level of Efforts – Yearly Comparison
Appendix-C: Resource Management – Staff Houses and Vehicles Utilization
Appendix-D1: Record of Reports & Deliverables Submissions Chart
Appendix-D2: Record of Rreports & Ddeliverables Submissions Details
Appendix-E1: Record of Work Plan/Progress – Version-1 updated to August 2012
Appendix-E2: Record of Work Plan/Progress – Version-2 updated to June 2015
Appendix-E3: Record of Work Plan/Progress – Version-3 updated to September 2016
Appendix-F1: Record of List of Presentations & Events
Appendix-F2: Record of Pictures on Key Branding & Marking Activities
Appendix-G Procurement of Goods, Lot Distribution and Progress Table
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1 Executive Summary
The allocated A&E service timeline has been ended by 30 September 2016 as approved by USAID. However, we understand many of the activities particularly construction supervision and project management are yet to be continued/completed and in progress which would be continued under other Task Order scope of work.
We are pleased to acknowledge the award of the new Task Order “Architect‐Engineer Services for Construction of Schools in Sindh, Stage‐II” as continuity of this Task Order “Architect & Engineer Services for Sindh Basic Education Program” scope of work. We are also thankful on the trust extended by USIAD on the same.
This report is prepared in pursuance to Task Order (TO) deliverable requirement, Element 1 – General Management and Administrative Support. This has been compiled to cover the entire project duration activities summarizing with their reports & deliverables, milestone & achievements, task & targets, success & challenges, lesson learn & recommendation, branding & marking and much more
This report should be read in conjunction with Annual reports 2012‐2015, Annual Work Plans 2012‐2016, monthly progress reports, weekly emails and other relevant deliverables, which have already been submitted as part of task order, in order to clearly understand the history & program details for quick and easy reference wherever required.
Report has been divided into various chapters, statement of work, element activities – progress and risk & challenges to describe and elaborate overall A‐E services history during the project life. We have underlined couple of points which we understand may require to proceed by USAID for necessary compliance as per the case importance.
At the end note on continuity to new task order also pasted to reiterate and ensure the continuity and consistency in our professional services to complete the project and achieve the ultimate goal for the betterment and development of education for the people of Sindh and Pakistan.
.
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2 Statement of Work
Program Brief
The natural catastrophe of flood 2010 hindered the education of thousands of children in Sindh especially in northern areas. In order to improve and resume education in flood affected districts and to restore public confidence in the public education system, USAID initiated Sindh Basic Education Program and signed an activity agreement on 21 September 2010 to support the GoS in the construction of child friendly new facilities to replace fully damaged schools in affected districts and implement GoS Reform Policy.
Project Brief
USAID under IQC agreement awarded a contract to Halcrow Pakistan through a Task Order for providing A&E services and construction management & supervision for the construction and reconstruction of schools under Sindh Basic Education Program in seven districts of Northern Sindh and five selected towns of Karachi City. The scope of project comprises the following six (6) elements of activities:
Element 1: General management and administrative support Element 2: Identification of candidate schools Element 3: Site assessments Element 4: Design and tendering Element 5: Construction management and supervision Element 6: Procurement of commodities and equipment
Project Location
Project area comprised of seven districts of Northern Sindh and five selected towns of Karachi City:
1. District Khairpur 2. District Sukkur 3. District Larkana 4. District Dadu 5. District Qambar‐Shahdadkot 6. District Jacobabad 7. District Kashmore & 8. Karachi City (Bin Qasim, Gadap, Kemari, Layari and Orangi town)
A geographical map showing project location, proposed and under construction schools is enclosed in Appendix‐A
Task Order Parameters
Program: Sindh Basic Education Program (SBEP) Funding Agency: United States Agency for International Development (USAID Pakistan Client: Program Management and Implementation Unit (PMIU), Education & Literacy Department, Government of Sindh Project: Architect& Engineer Services, Construction Supervision and
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Project Management for Sindh Basic Education Program IQC Contract No. AID‐391‐I‐11‐00002 Task Order No. AID‐391‐TO‐12‐00004 TO Start Date: 20 February 2012 TO End Date: 19 February 2016 (48 months) Final End Date: 30 September 2016 (Extension Approved for 7 month 10 days) Period of Services: 55 months, 10 days (including Extension)
Purpose of Completion Report
The objectives of this report are to describe: Statement of works ‐ Program brief ‐ Project brief ‐ Project location ‐ Task order parameters ‐ Purpose of completion report Element Activities – Progress Analysis ‐ Element‐1: General Management and Administrative Support o Task Order Modifications and Amendments o Additional Scope of Services o Annual Audit o Performance Evaluation o Cost Budget Adjustment o Ceiling Budget Utilization o Tax Exemptions o Resource Management o Security o Reports & Deliverables o Work Plan Progress o Milestone & Achievements o Branding and Marking o Program implementing partners ‐ Element‐2 & 3: Identification of Candidate School and Site Assessment o Review Analysis o Task & Targets ‐ Element‐4: Design & Tendering o Scope o Standard School Building Types o Engineering Resources o Packages distribution o Task and Targets o Reports & Deliverables ‐ Element‐5: Construction Supervision & Project Management
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o Scope of Work o Construction Management o Construction Supervision o Orientation and Training o Report & deliverables o Progress of Construction Work ‐ Element‐6: Procurement of Commodities o Review Analysis Challenges & Lesson Learn o Function of PMIU o List of Candidate Schools o . Acquisition of Land and Status verification of land of Candidate schools o Proposed Donor’s Land ground condition o GoS Department Interaction o GoS Reform Policy notification o Implementing partners engagement o .Field Challenges Continuity to New Task Order
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3 Element Activities - Progress Analysis
As per statement of work of TO, project is divided into six elements and are followed below to covers key targets set and results achieved during the project life. It also details report and deliverable status for each of the project activity elements.
Element‐1: General Management and Administrative Support
This is one of the core element covered overall project management and administration activities included but not limited to, planning, executing and controlling throughout the course of the services under this task order. It comprised a core team members from various field of expertise such as key personnel, managers, engineers, finance and administration, security and document controls etc. List of team members is given below:
1. Chief Of Party 2. Design Manager 3. Quality Control/Assurance Manager 4. Construction Manager 5. Finance & Administration Manger 6. Technical Coordination Engineer 7. Project Control and Reporting Engineer 8. IT Data Base Manager 9. Project Accountant 10. Administrative Assistant 11. Security Officer
With the hard work and dedicated input of the team members we have been able to manage project by in time submission of deliverables, progress reports, supported and advised to project stakeholders. Administration planning and execution, Branding and marking, Security implementations, faced various challenges overcame with zeal and team efforts.
Following are the highlights/events rendered as key feature at completion.
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Task Order Modifications and Amendments
Summary of Modification & Amendments recorded during project life is given in table‐01 below.
Table‐01: TO Modification & Amendment Record S. Modification / Description of Changes Date no. Amendment
01 TO Modification no. 01 Amendment in response of pre award queries 13 May 2012 02 TO Modification no. 02 Addition of following in the Award: 31 May 2013 1 Revised Payment Language 2 Replace Geographic Code 935 with 937, 3 incorporate language on the Anti‐Fraud Hotline 03 TO Modification no. 03 Revised “submission Requirement for Development 25 October 2013 Experience Documents” in section F. “Deliverables and Performance” 04 TO Modification no. 04 Incremental funding of second obligatory amount as 09 January 2015 per TO sec‐G‐5 issued by the USAID. 05 Letter from CO Abdullah Approval to charge the Audit fee for FCC to SBEP 02 September Akbar 2015 06 TO Modification no. 05 Approval for replacement of QC Manager 06 October 2015 07 TO Modification no. 06 1 Extend the period of performance from 19 18 November 2015 February 2016 to 30 September 2016, 2 Modify scope of services under clause‐4.6: Scope added to assist PMIU for tendering, procurement of furniture and provide contractual management to monitor and supervise the production to ensure that the furniture complies the technical specification and quality requirement. 3 Restate clause‐F‐3(b), related to cost adjustments 08 Letter from CO – Erik Approval of replacement of Construction Manager 18 November 2015 Markovs 09 TO Modification no. 07 Incremental funding of second obligatory amount as 02 March 2016 per TO sec‐G‐5 issued by the USAID.
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Additional Scope of Services work
Task order remained the tool for defining all scope, role and responsibilities to be carried out for A&E services. However there have instants where additional efforts have been made under this TO in order to address the challenges and expedite the progress of program. The reason might be either:
Addition input required due to on ground condition Not in scope as mentioned in the TO Delay in engagement of other implementing partners Support PMIU due to unavailability of sufficient engineering staff Support PMIU to facilitate with engineering and other local administrative input due to unavailability regional office at Larkana/Sukkur
Key input of additional services is summarized below for reference:
Element‐1:
a. Establishment of fourth staff house in Dadu district b. Managed Five vehicles provided by USAID from other programs in order to save the budget. c. Support PMIU in various technical, administrative and other interactive activities due to unavailability of technical staff and regional office at Sukkur/Larkana
Element‐2&3:
a. Interaction with educational department officers to lower (district and schools) level d. Visit of additional sites to identify potential candidate schools e. Assessment of additional schools f. Assistance to PMIU in identifying additional/alternate land for school construction. g. Assistance to PMIU in acquiring land from potential private donor. The activities involved convincing for free donation, signing of MOU selection of suitable land parcel, assist government surveyor for land parcel etc. h. Interaction with community due to early absence of CMP partners. i. Additional reports for PSC review (Site Assessment Summary Report submitted to each district. A consolidated report on site identification and assessment of schools)
Element‐4:
a. Support PMIU in the preparation of PC‐I data to various packages for GoS approval to fulfil USAID PIL requirement b. Change of procurement process Pre‐Qualification to Post‐Qualification approach, for construction of schools, added extra effort for post qualification of potential bidders. c. Additional geotechnical investigation and topo survey d. Compilation of tender document for additional packages (08 packages to 15 packages) e. Preparation of bid evaluation report for additional construction packages (08 packages to 12 packages).
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f. Assist PMIU for retendering and re‐award of construction work either terminated or cancelled due to reason..
Element‐5:
a. Extensive facilitation input/support to all the construction contractors in order to bring them up as per project quality compliance requirement. b. Additional resource inducted considering the package geographical distribution, Contractor’s capability c. Full time residence to assure the quality delivery d. Assistance and facilitation to officials visit conducted by GoS departments other than PMIU e. Community consultation activity to resolve the local social issues
Element‐6:
a. Scope of services added as per TO Modification‐06 November 2015 b. The procurement of good/furniture have been divided into lots instead of single procurement. This led to preparation of multiple tender documents and procurement process. c. Contracts’ management for procurement of furniture. d. Quality inspection for during production, delivery and after installation. Annual Audit
Following the IQC guidelines third party independent audit consultant M/S BDO Ebrahim & Co. as prequalified by USAID was engages by Halcrow as Recipient Contracted Auditor (RCA), who conducted the following annual financial audits of cost billed to USAID by Halcrow. The audits were conducted in accordance with applicable US Government standards and USAID “Guidelines for Financial Audits Contracted by Foreign Recipients”. There were no observation reported by the consultant during the audits.
• Audit 2012 & 2013 Jointly in September 2014 • Audit 2014 in September 2015
Further, following to IQC guideline again, we understand the third audit would be required through Agency Contracted Auditor (ACA) to be engaged by USAID directly. Also as the project has completed its project life the last year audit of 2016 is also due and would be merged within same audit (as confirmed by USAID during project close out meeting dated 28 September 2016).
• Audit 2015 and 2016 (up to 30 September 2016) to be conducted by ACA Performance Evaluation
As to date USIAD conducted two performance evaluation through an online Contractor Performance Assessment Reporting System (CPARS). A record summary is given in table‐02.
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Table‐02: Performance Evaluation/CPARS Record S. no. Performance period Assessment Remarks Date
01 20 Feb 2012 to 19 Feb 2013 29 October 2014 Satisfactory/Very Good
02 20 Feb 2013 to 19 Feb 2014 06 January 2015 Satisfactory/Very Good with appreciable remarks
Following assessments are due in compliance with the USAID requirement.
• Performance assessment for period 20 Feb 2014 to 19 Feb 2015 • Performance assessment for period 20 Feb 2015 to 19 Feb 2016 • Performance assessment for period 20 Feb 2016 to 30 Sept 2016 Cost Budget Adjustment
Various cost budget adjustments have also been made (with USAID approval) in order to meet the targets and goal. A record summary is given in table‐03 & 04.
Table‐03: TO Cost Adjustments Approval Record Adjustment Description Date of Approval no.
01 Level Of Effort (LOE) Adjustment COR approval ‐ 08 April 2013
02 Level Of Effort (LOE) & Other COR approval ‐ 06 May 2014 Direct Cost (ODC)Adjustment
03 Other Direct Cost (ODC) CO approval ‐ 03 June 2015 Adjustment
04 Level Of Effort (LOE) & Other COR approval ‐ 3 November Direct Cost (ODC)Adjustment 2015
05 Other Direct Cost (ODC) COR approval ‐ 28 January Adjustment 2016
06 Level Of Effort (LOE) Adjustment COR approval – 08 June 2016
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Table‐04: TO Cost Adjustments Summary Record Variations Total Adjusted Cost Original Net Approved Variations Amount Categories Amount Proposed Effect V-6 (after V-1 V-2 V-3 V-4 V-5 Variation)
Pak Rs. Rs. Rs. Rs. Rs. Rs Rs. Pak Rs. Pak Rs.
Total Direct Labor 584,816,787 (89,902) (344,091) ‐ 433,993 0.00 * 584,816,737 ‐ Ordered ‐
Subcontracts 27,168,419 ‐ ‐ 350,000 ‐ 709,352 ‐ 28,227,771 1,059,352
Other Direct Costs 127,907,366 ‐ 7,285,000 3,273,797 3,746,034 ‐ 142,212,197 14,304,831
Security Costs 25,823,153 ‐ (7,285,000) (3,623,798) (4,455,386) ‐ 10,458,969 (15,364,184)
Total Ceiling 765,715,725 (89,902) (344,091) ‐ 433,993 ‐ ‐ 765,715,725 ‐ Price
“ * “ shows net change is proposed adjustment is zero with overall task order cost remained same. Ceiling Budget Utilization
This section always remained on top most importance in order to effectively and efficiently plan, execute and expense the budget as minimum as possible. Every efforts have been made to substantiate level of efforts at each position and economize the other direct cost with the effective implementation of our procurement policy, procedures and USAID guidelines. During the entire period strict compliance on the developed job description, role and responsibilities, multipurpose utilization have been maintained in order to utilize the budgeted/adjusted Level of Efforts (LOE) effectively. A summary record is given in table‐05 and details are enclosed in Appendix‐B.
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Table‐05: Level Of Efforts (LOE) Summary (Element Distribution) Record LOE ( in Days)
Position Level Budgeted Utilized Balance
Original Adjusted
Element One ‐ General Management and Administration Support
SUB‐TOTAL (A) 7,067 7,607 7,245 362
Element Two ‐ Identification of Schools
SUB‐TOTAL (B) 330 405 398 7
Element Three ‐ Site Assessment
SUB‐TOTAL (C) 1,305 892 830 62
Element Four ‐ Design and Tendering
SUB‐TOTAL (D) 6,684 7,158 6,634 524
Element Five ‐ Construction Management and Supervision
SUB‐TOTAL (E) 43,716 41,463 27,997 13,466
Element Six ‐ Procurement of Commodities and Equipment
SUB‐TOTAL (F) 260 265 158 107
All Elements‐ Total
GRAND TOTAL (Sub‐total A+B+C+D+E+F) 59,362 57,790 43,262 14,528
Tax Exemptions
Tax deduction and exemption remained a busy activity during the period USAID conducted various meetings and provided multiple guidelines related to tax in accordance with GoP rules and USAID procedure.
Technical Cooperation Treaty between Government of Pakistan and the United States refers that USAID assistance is exempted all over Pakistan from all taxes and custom duties, including GST. The exemption applies to all goods and services being purchased and procured to implement a USAID‐funded activities in Pakistan.
In July 2014, Government of Sindh has imposed General Sales Tax (Sindh Sales Tax – in Sindh) on services as well as on procurement of goods. Accordingly, Halcrow added applicable sales tax amount on services in the monthly invoices since July 2014. However, the amount of tax invoiced had been kept on hold as these are
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supposed as allowable costs. Subsequently as per USAID advice, Tax exemption requests were also submitted to USAID as per various interim guidelines issued by USAID. However, we have not so far received any tax exemption confirmation against these submitted tax exemption requests.
Latest, instructions given in these guidelines and discussion during project close out meeting, We have submitted request to USAID (ref: 440836/295 Dated 4 October 2016) for approval of the payment of GST to tax authorities and allow for submission of reimbursement invoices for the same to USAID. The decision is under consideration with USID for appropriate action/decision. Resource Management
This is one of the important management tool for project control. Apart from general administration, management and design activities majority of the input is dependent upon the supervision of construction contractors’ activities, capability, capacity, quality compliance and pace of work. Supervision staff (LOE) allocation has been managed as per construction contractors’d scope an pace of work.
A Construction management office has been established at Sukkur after the start of construction activities in 2013‐2014. Staff houses have been established district wise based on geographical location and distribution of proposed schools for construction. Distribution of vehicles also arranged, considering the geographical and site distances.
A summary record of Construction Management office, Staff houses and Vehicle distribution is enclosed in Appendix‐C. Security
All the key and concerned staff were regularly briefed about on‐going security situation prevailing in the country. In this regard necessary training has been imparted to the concerned staff. Security plan procedures and precaution have been implemented in compliance with true spirit and is remained unchanged from threat assessment point of view. Halcrow staff attended multiple trainings organized by or on behalf of USAID. A summary record is given in table‐06
Table‐06: Summary Record of Security Workshops/Trainings Attended
S. no. Activity Details Activity date
Security Awareness Induction Training‐ 18 – 20 November 2013 01 Course (SAIT) by IOM in Islamabad
Security Awareness Induction Training‐ 02 – 05 Mar 2015 02 Course (SAIT) by IOM in Islamabad
Security Awareness Induction Training‐ 26 – 29 Oct 2015 03 Course (SAIT) by IOM in Islamabad
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Various Safety & Security Meetings arranged Various Dates 04 by Partners Liaison Security Unit (PLUS‐ USAID/Pakistan) at Karachi and Islamabad
Reports & Deliverables
A detailed report and deliverable chart with element reference and submission frequency was developed as per TO section‐F requirement. A to date status sheet is enclosed in Appendix‐D for reference.
Work Plan Progress
This remained one of the active monitoring tool as a live documents throughout the project life. Considering the overall program strategy, pace & progress, change in planning. Stakeholders interaction, procurement of construction contractor & progress, extension of program duration and other related issues and as advised, we had updated/revised the baseline schedule three time during the period. This has been kept updated on monthly basis and submitted along with monthly progress report to USAID throughout the project time period. All the three version with updated progress are enclosed in Appendix‐E for reference.
Work plan was updated in July 2015 primarily with the understanding that G2G PC‐ I (USAID and GoS) has extend the program completion date by two (02) years to September 2018. Milestone & Achievements
Milestones had been set in the task order to assess the progress and performance in term of achievement made against each milestone. Below tables 07, 08 & 09 describes the Milestone & Achievement in term various parameters set herein.
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Table‐07: Summary Record of Elements Activities Milestones & Achievements
Element ID Description of Work Milestones Achievements Remarks
E‐2 Site Identification of school 330 505 As per requirement
E‐3 Site Assessment 160 186 As per requirement
E‐4 Design and Tendering
Field Investigations 160 144 As per requirement
Environment reports 160 130 As per requirement
School design 160 130 As per requirement
Tender Packages 8 15 In progress
Bid Evaluation 8 12 In progress
Prequalification 1 3 As per requirement
Preparation of PC‐I 0 5 As per requirement
E‐5 Construction Supervision 120 65 In progress
E‐6 Procurement of commodities
Reports 4 4 Limited scope
Additional Scope. Contracts Management Multiple Lots Lot‐1 In progress
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Table‐08: Summary Record of Elements Activities ‐ Schools Statistical Status PSC contract contract Award of Identified Identified Proposed Assessed Completed Furnishings Furnishings District Approved by Approved Construction Commodities Commodities Remarks Remarks iMMAP + PMIU PMIU + iMMAP Recommended Recommended Site Adaptation
E - 2 and 3 E - 4 E - 5 E - 6
Khairpur 90 90 33 33 33 18 15 6 6
Sukkur 69 69 25 25 25 13 13 1 1
Larkana 64 64 23 23 23 20 13
Dadu 61 61 25 25 25 13 12
Qambar 69 69 33 33 33 Shahdadkot 25 7
Jacobabad 42 42 19 19 19 18 0
Kashmore 55 55 15 15 15 14 0
Karachi 54 54 13 13 13 9 5
Total 505 505 186 186 186 130 65 7 7
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Table‐09: Summary Record of Elements Activities ‐ Schools Progress Summary Provision of Design Award of Commodities Identification Assessment Recommendation Approval Fields Test PC-I Procurem ent Construction Dis tr ict School List Adaptation Contract Furnishings E ‐ 2 and 3E ‐ 4 E ‐ 5E ‐ 6
Khairpur
Sukkur
Larkana
Dadu
Qambar‐SK
Jacobabad
Kashmore
Karachi
Legend: Progress % No Work 0‐25% 25‐50% 50‐75% 100%
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Branding and Marking
As per scope of the TO and approved plan branding and marking activities were conducted as per project requirements.
• Community consultation and preconstruction community conferences for all construction of school packages. • A brochure leaflet for the construction of school was also distributed during the community ceremony and other events. • Three dimensional perspective models for two standard types (14 classroom and 12 classrooms) of schools were displayed for community presentation and understanding. • A 3D Architectural walk through animation was also presented during various implementing activities to elaborate finishing, furniture and other engineering planning.
There have been organized various supporting presentations, events and workshops as required for awareness, interaction and assistance for the better implementation of the program. Following are key events organized during reporting period:
1. Construction contractors’ dissemination conferences (03 nos.) 2. Dissemination conference for Furniture manufacturer/suppliers 3. Ground Breaking Ceremony at Sukkur for construction of school package‐03, Sukkur attended by USAID Regional Director of Sindh & Balochistan, Leader of opposition, Pakistan National Assembly and Minister of Education GoS along with other executive officials. 4. Various presentation to USAID, PMIU and other stakeholders 5. Preconstruction community conferences for various construction of school packages in various districts. 6. Briefing/presentation to school HMs and education and literacy department officials at the award of each construction package (P‐05 to P‐10)
A detail record is enclosed in Appendix‐F Program Implementing Partners
The SBEP is divided into five components to be implemented by the different partners as per their role and scope. Stakeholder coordination meeting had been set by the USAID. Following implementing partners have been engaged to date by USAID.
1. Donor Agency: United State Agency for International Development (USAID) 2. Procuring Agency: Program Management & Implementation Unit (PMIU) (Employer) Education & Literacy Department. Govt. of Sindh 3. A&E Consultant: Halcrow Pakistan (Pvt) Ltd. 4. Community Mobilization Program (CMP): ‐ International Relief Development (IRD) ‐ Indus Resources Centre (IRC) ‐ Health and Nutrition Development Society (HANDS) 5. Third Party Monitoring Consultant: ‐ National Engineering Services Pakistan (NESPAK) 6. Sindh Reading Program (SRP):
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‐ Chemonics International 7. Sindh Capacity Development Program (SCDP): ‐ Deloitte 8. Construction Contractors : ‐ To all Construction packages
Element‐2 and 3: Site Identification and Assessment of Schools Review Analysis
This is the first technical step comprised of two parts 1) Identification of potential Candidate school and 2) Site assessment. Refer to Task Order Section‐H‐10, USAID engaged a consultant iMMAP to develop a consolidate map regarding geographical survey and mapping of schools for entire region. iMMAP also identified a list of schools fulfilling the criteria as potential candidate school for this project. After PMIU/GoS review, the list was also verified by our team for confirming the technical criteria for SBEP schools. Due to the non‐conference and limited number of schools proposed by iMMAP, PMIU/GoS further added the list of schools for our review and identification of potential schools. However considering the overall project requirement and significant variation in fulfilling the identification criteria at various location and districts, a higher numbers of schools list was agreed with PMIU/GoS for detailed engineering evaluation/site assessment as part‐II of this element.
Comprehensive profarma were developed for identification of potential candidate school and site assessment. A detailed report on “Site Identification and Assessment Criteria” was develop for clear understanding on all steps to be carried out during the activities. Conforming the TO requirement various report were prepared and submitted. After the completion of Element’s activities a report “Site Identification and Assessment of Schools ‐ Consolidated Report” was also prepared and submitted for quick reference
Following reports were prepared and submitted under Element‐2 & 3 of TO:
Report on “Site Identification and Criteria” Report on “Site Identification of Potential Schools” (for each district) Report on “Site Assessment Summary” (for each district) Report on “Site Assessment of school” (for each school) Report on “Site Identification and Assessment of School‐Consolidated Report”
Initially site identification and assessment activities under element 2 & 3 of task order were completed successfully in year 2013 well before the planned timelines of June 2014 (as per AWP 2012). Afterword, some additional work under element 2 & 3 were carried out later during the period 2014‐2016 due to unavailability of land, soil condition, water table, relocation of land and additional schools list as advised by PMIU/GoS. Major activities have been carried out in district Sukkur, Larkana, Dadu, Jacobabad, Kashmore and Karachi (Orangi, Kemari & Lyari towns). Some executive figures are given below:
Additional schools visited and identified = 10, Additional schools assessed and recommended = 7 Additional schools approved for site adaptation = 7
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Referring to proposed/planned scope of work of number of schools for identification and site assessment, a higher figures of achievement have been made within the limited ceiling budget and level of efforts. Task & Targets
Overall following figures have been achieved against proposed/planned targets in TO.
Identification of potential school Target = 330, Achieved = 505
Site Assessment of schools Target = 160, Achieved = 186
Below tables 10 and 11 show the statistical record on above activities
Table‐10: Consolidated Identification & Assessment Statistics – Targets Based Proposed Recommended Approved by PSC District Identified Assessed iMMAP + PMIU Priority-1 Priority-2 Priority-1 Priority-2
Khairpur 90 90 33 23 10 23 10
Sukkur 67+2=69 69 23+2=25 24 1 24 1
Larkana 63+1=64 64 22+1=23 23 0 23 0
Dadu 61 61 25 20 5 20 5
Qambar 68+1=69 69 32+1=33 32 1 32 1
Jacobabad 39+3=42 42 19 19 0 19 0
Kashmore 54+1=55 55 14+1=15 15 0 15 0
Karachi 52+2=54 54 11+2=13 13 0 11 0
Total 495+10=505 505 186 169 17 167 17
PSC stands “Program Steering Committee”
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Table 11: Consolidated Identification & Assessment Statistics – Objective Based
Applicable Policy Gender Consideration School Type
Description District Flood Affected Reform Policy Type I, Type II-A Type II-B Total (Reconstruction (Up-gradation Elementar Secondar Secondar Boys Girls Mixed with or without / Merging y y y Reform Policy) / Consolidation) (I to VIII) (VI to X) (I to X)
Proposed iMMAP list Total 86 101 42 72 73 0 0 0 187
Halcrow recommendations Total 28 36 2 13 49 4 3 57 64
Proposed PMIU list Total 114+5=119 194+5=199 90+2=92 99+3=102 119+5=124 0 0 0 318
Halcrow recommendations Total 58+2=60 57+5=62 8+1=9 45+1=46 62+5=67 30+2=32 8 77+5=82 122
Total Proposed Total 205 300 134 175 197 0 0 0 505 (iMMAP + PMIU)
Halcrow recommendations Total 88 98 11 59 116 36 11 139 186
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Element‐4: Design and Tendering Scope
This is the core engineering activity started with engineering concept to award of contract to the construction contractors. Apart from concept and modular standard design, primarily this is dependent upon the approval of recommended schools under element‐3 for site adaptation and its progress is subjected to the approval of tender documents and procurement of construction contractors. Following key activities had been outlined under this element.
Standard design Cost estimate Standard schools types, 3D perspective views, and value engineering Preparation of preliminary site plan (each package) Topo survey (each package) Geotechnical investigation (each package) Water tests Site adaptation (each package) Environmental Mitigation and Monitoring Plan –EMMP/ EDF (each package) Prequalification Preparation of tender documents (each package) Engineering estimate and milestone summary (each package) Preparation of PC‐I form (each package) Invitation to bidders (each package) Evaluation of bids (each package) Award of Contract (each package) Standard School Building Types
To standardize the school construction for SBEP, various combinations of modules have been organized to satisfy the enrolment, available land, academic and engineering requirements. To date following school building types have been developed applicable in different Packages.
A. Northern Sindh Region 1. School Building Type‐1, 14 Classrooms, Standard 2. School Building Type‐1a, 14 Classrooms, Modified 3. School Building Type‐1b, 14 Classrooms, Modified C‐Shape 4. School Building Type‐2, 12 Classrooms, Standard 5. School Building Type‐2a, 12 Classrooms, Modified 6. School Building Type‐2b, 12+02 Classrooms, Modified‐2 7. School Building Type‐3, 08 Classrooms, Standard 8. School Building Type‐3a, 08+02 Classrooms, Modified B. Karachi Region 9. School Building Type‐4, 12 Classrooms, Karachi standard 10. School Building Type‐5, 08 Classrooms, Karachi standard Engineering Resources
A dedicated and qualified team of architects, structural engineers, electrical engineers, plumbing engineers, water supply and sanitation engineers, specifications specialist, cost analyst, quantity surveyors, and environmental specialists worked for
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preparation of all engineering activities. The utilized level of efforts summary is given above in Element‐1. Packages Distribution
Package distribution has been remained an important stage for managing the task and targets. Initial plan was that each district will approximately consist of 20 schools to form a package. Later on during the discussion it was agreed that each of the construction packages will be comprised 08 to 12 schools located in the same district and within reasonable catchment area in clusters. Distribution of packages are also dependent upon contractor’s capability, district boundary, clusters of schools and distances among the sites. To date the planned packages distribution is given below:
Package‐01A: District Khairpur, Taluka Khairpur and Thari Mirwah Package‐02: District Khairpur, Taluka Faiz Ganj, Gambat, Kot Diji, Kingri and Sobhedero Package‐03: District Sukkur, Taluka Pano Akil, Rohri, Sukkur City, Salehpat and New Sukkur Package‐04: District Larkana‐I, Taluka Larkana and Rato Dero Package‐05: Karachi City, (Bin Qasim and Gadap Towns) Package‐06: District Larkana‐II, Taluka Baqrani and Dokri Package‐07: District Sukkur‐II, Taluka Sukkur City Package‐08: District Dadu‐I, Taluka Dadu and Johi Package‐09: District Dadu‐II, Taluka Mehar and K. N. Shah Package‐10: District Qambar Shahdad Kot, Taluka Naseerabad and Warah Package‐11: District Qambar Shahdad Kot. Taluka, Qambar, Miro Khan, Sajawal Package‐12: District Qambar Shahdad Kot. Taluka Shahdadkot and Qubo Saeed Khan Package‐13: District Jacobabad, Taluka Garhi Khairo, Jacobabad and Thull Package‐14: District Kashmore, Taluka Tangwani, Kandhkot and Kashmore Package‐15: Karachi City (Orangi, Lyari and Kemari Towns) Task and Targets
Design progress status versus completed schools number. Tendering progress status – packages distribution task versus targets and performance carried out during the reporting period is summarized below:
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Table‐12: Summary Record of Elements Activities Milestones & Achievements
Element ID Description of Work Milestones Achievements Remarks
E‐4 Design and Tendering
Field Investigations (topo survey, geotechnical investigation water 160 144 As per requirement sample testing)
Environment Reports 160 133 As per requirement
Site Adaptation/School Design 160 130 As per requirement
Detailed Design and Engineering 120 130 As per requirement Estimate
Tender Packages 8 15 In progress
Bid Evaluation 8 12 In progress
Prequalification 1 3 As per requirement
Preparation of PC‐I 0 5 As per requirement
Reports and Deliverables
A detailed report and deliverable chart with element reference and submission frequency was developed as per TO. A to date status sheet is enclosed in Appendix‐D for reference.
Element‐5: Construction Management and Supervision Scope of Work
Construction management and supervision is one of the key activities under the project scope of services. This involves not only the project management but also resident supervision of the contractor’s progress, quality, performance and interaction with other stakeholders as well.
Mainly this Element is divided into two components 1) Construction management and 2) Supervision. The first component comprises the team responsible to monitor and manage the overall activities. Whereas the supervision team is primarily responsible to supervise construction works, quality assurance and monitor the progress and performance.
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Construction Management
Construction Manager is the in‐charge of the technical team with parallel support by the respective responsible personnel from project core team members based in Karachi. Project office is based at Sukkur a first point of contact place for the construction team. The component‐1 team is primarily based at Sukkur. They remain in close contact with project core team and the supervision team and frequently visit the sites to assist and monitor the activities as required and directed by management.
Following key personnel remained engaged during the period in project management:
1. Construction Manager 2. Quality Control Manager 3. Quality Control Engineer 4. Contract Engineer 5. Civil Engineer 6. Environmental compliances Specialist 7. Quantity Surveyor
Following office/staff houses established to execute the services under this element:
1. Staff House‐1, Gambat, Khairpur, construction supervision team for Package‐ 01A and 02, District Khairpur 2. Staff House and Project office, Sukkur, project management team and supervision team Package‐03 and Package‐07, District Sukkur 3. Staff House‐2 Larkana, construction supervision team for Package‐04 and Package‐06. District Larkana and Packahge‐10, District Qambar Shahdadkot 4. Staff House‐3, Dadu, construction supervision team for Package‐08 and Package‐09, District Dadu Construction Supervision
The construction supervision has been organized for all packages. Each of the construction packages consists of different number of schools located in the same district but an spread out geographical area. Distribution of packages depends upon construction contractor’s capability, district boundary, clusters of schools and distances among the sites.
Each of the packages had a dedicated team to supervise the construction work. Each package team was led by a Resident Engineer support by site inspectors and lab technicians. Support staff varied depend upon the clusters of school distances and other technical requirements. Generally following distribution has been adapted:
1. Resident Engineer per package/district in case more than one package in the same district. 2. Site Inspector average per two schools 3. Lab Technician per package/district in case more than one package in the same district.
All the construction contracts have been awarded by PMIU through a competitive bidding process as per SPPRA rules.
Initially, Proposed and planned approach for construction management and supervision was to use a combination of ‘pre‐construction checks’, ‘periodic
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inspections’, ‘resident inspections of critical activities’, ‘QA of contractor’s testing programme’, ‘squad checks’ and ‘final inspection as per scope of services. However, as the constructions contractors progressed it was clearly observed that more or less all were unfortunately very much behind, particularly in engineering approach, system (documentary) requirement, quality compliance and planning & management skills as per project need to progress the construction in a fast track. USAID and PMIU advised for an additional supervision input in order to facilitate the construction activities and increase monitoring surveillance to achieve the milestones and a quality work.
Construction package’s supervision team distribution arrangement based on the packages is shown in Team Organogram Sheet‐1
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Team Organogram Sheet 1‐A: Construction Supervision Project Management Team Organization
Project Manager Construction Management Plan Organization Chart
Construction Manager
Quality & Fields Engineering Site Supervision Security Administration Compliances
Quality Control Civil Engineer Resident Engineer(s) Security Coordinator Admin Assistant Engineer
Contract Site Inspector(s) Quality Engineer Security Guards Office Worker Engineer Construction Management and Supervision Environment Quantity Lab Technician(s) Compliance Security Escort Office Support Surveyor Specialist
Other Support (Cook, Draftsman Cleaner, Watchman)
Quality Control Design Manager Project Security Manager Finance and Admin Manager Manager
Project Control & Environment Reporting Manager Engineer Project management and assistance
Project HSE Manager Coordinator
Contract Manager
Legend: would be posted on need basis
would support on need basis
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Team Organogram Sheet 1‐B: Construction Supervision Project Management ‐ Core Team, Part‐1 (Project Office, Sukkur)
A & E Services for SBEP Organization Chart ‐ Construction Management ‐ Core Team, Part‐1 (Project Office, Sukkur)
Project Manager
(Sohail Shamim Siddiqui)
Construction Manager
(Rashid Hussain Abro)
Environment & HSE Quality Control/Assurance Construction Management Contract Management Security Administration Compliance
Quality Assurance Manager Document Control Engineer Contract Engineer Environment Engineer Project Security Manager Admin Assistant
(Abdur Razzaque Soomro) (Ameet Kumar) (Ali Muhammad Memon) (Arslan Asghar) (Rasheed Ahmed Jamal) (Noman Noor)
Quality Assurance Specialist Architect Project Engineer Environment Engineer Office Support Security Guards (Muhammad Hanif Mughal) (Resigned) (Muhammad Yameen) (Atif Rasheed) (Idrees)
Electrical Supervisor Quantity Surveyor Staff Houses Support
(Muhammad Saleem) (Masood Ahmed Soomro) (Cook, Cleaner)
Draftsman Drivers (Muhammad Zahid)
Legend: Posted between Karachi and Sukkur, as required
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Team Organogram Sheet 1‐C: Construction Supervision Project Management – Resident Team, Part‐2 (Districts Staff Houses)
A & E Services for SBEP Organization Chart ‐ Construction Management, Resident Team, Part‐2 (Districts Staff Houses)
Project Manager
(Sohail Shamim Siddiqui)
Construction Manager Continue from (Rashid Hussain Abro) Part‐1
Resident Supervision
District Khairpur District Sukkur District Larkana District Karachi District Dadu District Kambar
Package‐01 (4 schools) Package‐3 (10 schools) Package‐04 (7 schools) Package‐05 (5 school) Package‐08 (6 schools) Package‐10 (7 schools)
Package‐02 (8 Schools) Package‐07 (2 schools) Package‐06 (6 schools) Package‐15 (4 schools) Package‐09 (6 schools) Package‐11 & 12
Resident Engineer Resident Engineer Resident Engineer Resident Engineer Resident Engineer Resident Engineer
(Khalid Nizamani) (Muhammad Hammad) (Agha Saeed) (Wajahat Ali) (Muhammad Ali)
Construction Engineers Construction Engineers Construction Engineers Construction Engineers Construction Engineers Construction Engineers
(Mumtaz, Asad, Sikandar) (Sabir, Hamdan, Shahzad) (Zaheer) (Muhammad Ali, Fayaz) (Maqsood)+ (TBN)
Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor Construction Supervisor (Rafaqat, Shahzad, (Shabbir, Ubedullah, Sajid, (Waheed, Inayat, Nawab) (Abid, Shafqat) (Attique) Waseem) Faizan)
Lab Technician Lab Technician Lab Technician Lab Technician Lab Technician Lab Technician (Adeel ur Raza) (Mehboob Ali Jamali) (Derawar Singh) (Ghulam Fareed) Shabbar Kazmi)
* Contract terminated. Staff Notes: deputed on other packages ʺTBNʺ To be Nominated ʺunderlinedʺ are Upcoming Packages
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Orientation and Training
All site staff attended the orientation/induction training prior to starting any work on site. These trainings were organized at staff houses. Following sessions have been organized for the construction management and supervision team of all packages by the senior and expert in‐house staff.
Design and Specification understanding Site supervision, technique and tips Quality Assurance Health, Safety and Environment (HSE) Security Contract documentation Human Resources, Business conduct and ethics
These training sessions were conducted periodically to keep the existing team and newly inducted staff fully aware and updated on the project technical requirements and to be able to supervise the job as per specification, standards and practices. Report and Deliverables
A detailed report and deliverable chart with element reference and submission frequency was developed as per TO. A to date status sheet is enclosed in Appendix‐D for reference.
Progress of Construction Work
Following Tables 13, 14, 15, 16 & 17 and Chart 1 & 2 have been summarized with the necessary contractual and progress detailed as on to date activities.
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Table‐13: Construction Progress (%) for Contract Packages Original No. of Date of Date of Completion Contract Package No District School Name of Contractor Firm Commence Remarks Value (Rs. ment Completion Period s Millions) Highway Engineers (Pvt.) 65 Calendar Contract terminated dated SBEP‐01/KHR Khairpur 6 1/11/2013 29‐01‐2015 576,330,653 Ltd. Weeks 27‐06‐2014 SBEP‐01A/KHR Kaybee Constructors BS 12 Calendar Khairpur 6 25‐09‐2014 24‐09‐2015 494,692,354 Work in progress Balance Work Traders JV Months 20 Calendar SBEP‐02/KHR Khairpur 9 Kestral SPD (Pvt.) Ltd 21‐03‐2014 20‐11‐2015 698,516,343 Work in progress Months Fazal & Brother, Builders & 22 Calendar SBEP‐03/SKR Sukkur 11 21‐05‐2014 20‐03‐2016 703,399,552 Work in progress Developers. Months Kaybee Constructors + BS 18 Calendar SBEP‐04/LKN‐I Larkana 7 17‐10‐2014 16‐04‐2016 494,351,586 Work in progress Traders JV Months Badar Engineering Works 18 Calendar Contract terminated dated SBEP‐05/KHI‐I Karachi 5 22‐01‐2015 21‐07‐2016 326,922,254 (Pvt.) Ltd Months 19‐08‐2016 Kaybee Constructors + BS 18 Calendar SBEP‐06/LKN‐II Larkana 6 11‐06‐2015 10‐12‐2016 498,936,141 Work in progress Traders JV Months Fazal & Brother, Builders & 12 Calendar SBEP‐07/SKR‐II Sukkur 2 12‐06‐2015 11‐06‐2016 145,798,054 Work in progress Developers. Months 19 Calendar SBEP‐08/DDU‐I Dadu 6 Maqbool Ahmed & Co. 17‐08‐2015 16‐03‐2017 450,351,169 Work in progress Months 19 Calendar SBEP‐09/DDU‐II Dadu 6 Maqbool Ahmed & Co. 26‐10‐2015 25‐05‐2017 483,449,599 Work in progress Months Qambar‐ AMCORP Engineering & 22 Calendar SBEP‐10/QSK‐I 7 20‐04‐2016 19‐02‐2018 538,408,678 Work in progress Shahdadkot Construction (Pvt.) Ltd. Months
191 Calendar 4,916 Million All Packages All districts 65 ‐ 01‐11‐2013 19‐02‐2018 ‐ Months Approx.
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Table‐14: Construction Progress (%) for Contract Packages (cont’d)
No. of Extension Of Time (EOT) Variation Order (VO) Package No District Scho Name of Contractor Firm Revised Revised ols No. Days Completion No. VO Amount Date Price
SBEP‐01/KHR Khairpur 6 Highway Engineers (Pvt.) Ltd. ‐ ‐ ‐ ‐ ‐ ‐
SBEP‐01A/KHR 1 63 1 16,528 Khairpur 6 Kaybee Constructors BS Traders JV 26‐Feb‐16 496,714,852 Balance Work 2 92 2 2,005,970 1 64 1 620,416 643,400 SBEP‐02/KHR Khairpur 9 Kestral SPD (Pvt.) Ltd 27‐Apr‐16 2 700,377,633 2 95 568,914 3 28,560 1 779,114 Fazal & Brother, Builders & SBEP‐03/SKR Sukkur 11 EOT submitted, unapproved 2 587,245 705,142,211 Developers. 3 376,300 SBEP‐04/LKN‐I Larkana 7 Kaybee Constructors + BS Traders JV EOT submitted, unapproved SBEP‐05/KHI‐I Karachi 5 Badar Engineering Works (Pvt.) Ltd ‐ ‐ ‐ ‐ ‐ ‐ SBEP‐06/LKN‐II Larkana 6 Kaybee Constructors + BS Traders JV ‐ ‐ ‐ 1 354,100 499,290,241
SBEP‐07/SKR‐II Sukkur 2 Fazal & Brother, Builders & Developers. ‐ ‐ ‐
SBEP‐08/DDU‐I Dadu 6 Maqbool Ahmed & Co. ‐ ‐ ‐
SBEP‐09/DDU‐II Dadu 6 Maqbool Ahmed & Co. ‐ ‐ ‐ Qambar‐ AMCORP Engineering & Construction SBEP‐10/QSK‐I Shahdadko 7 ‐ ‐ ‐ (Pvt.) Ltd. t All All Packages 65 ‐ ‐ ‐ ‐ Districts
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Chart‐1: Construction Allocated Amount Distribution Status
Construction Amount Distribution Status
Package‐01A
Package‐02
Package‐03
Package‐04
Package‐05
Package‐07
Package‐08
Package‐09
Package‐10
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Table‐15: Physical Construction Progress (%) for Contract Packages
Actual Planned Variance Delay in work done Package- No. work (%) Ahead (months) Remarks (%) to to date (+)/ Lag (-) approx. date
Contract Package‐01: Contract terminated dated 28% 15% (‐) 13% District Khairpur 27 June 2014
Contract Package‐01A 100% 98% ‐2% In progress District Khairpur
Overall Progress 100% 98% ‐2% 1 month Package‐01+01A:
Contract Package‐02: 100% 88% ‐12% 4 months In progress District Khairpur
Contract Package‐03: 100% 79% ‐21% 7 months In progress District Sukkur
Contract Package‐04: 100% 57% ‐43% 10 months In Progress District Larkana
Contract Package‐05: Contract terminated dated 100% 31% ‐69% City Karachi 18 July 2016
Contract Package‐06: 81% 39% ‐42% 6 month In Progress District Larkana
Contract Package‐07: 100% 59% ‐41% 8 months In Progress District Sukkur
Contract Package‐08: 59% 29% ‐30% 5 months In Progress District Dadu
Contract Package‐09: 30% 8% ‐22% 4 months In Progress District Dadu
Contract Package‐10: District Qambar 12% 11% ‐1% In Progress Shahdadkot
Overall Construction 78% 50% ‐28% Progress
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Chart‐2: Physical Construction Progress (%) for Contract Packages
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Table‐15: IPC Payment Status Original Variation Price Revised IPC % Package # contract orders adjustments contract verified/paid progress (PKR) (PKR) (PKR) price (PKR) (PKR)
Package‐01 576,330,653 0 0 576,330,653 105,396,020 18.29%
Package‐01A 494,692,354 2,022,498 0 496,714,852 427,166,046 86.00%
Package‐02 698,516,343 1,861,290 708,544 701,086,177 448,497,463 63.97%
Package‐03 703,399,553 1,742,659 0 705,142,212 305,065,024 43.26%
Package‐04 494,351,586 0 0 494,351,586 144,703,554 29.27%
Package‐05 326,922,254 0 0 326,922,254 41,186,928 12.60%
Package‐06 498,936,141 354,100 0 499,290,241 104,498,370 20.93%
Package‐07 145,798,054 0 0 145,798,054 29,560,573 20%
Package‐08 450,351,169 0 0 450,351,169 101,312,663 22%
Package‐09 483,449,599 0 0 483,449,599 69,083,871 14%
Package‐10 538,408,678 0 0 538,408,678 39,864,574 7%
4,466,112,861 5,980,547 708,544 4,921,130,623 1,816,335,087 36.91%
P‐01 contractual figures governs
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Table‐16: Milestone Verification Status Package- No. Schools Milestones (MS) MS achieved to-date
Package 01+1A: 6 54 48
Package‐02 9 81 49
Package‐03: 11 99 54
Package‐04 7 63 19
Package‐05 5 45 8
Package‐06 6 54 11
Package‐07 2 18 6
Package‐08 6 54 13
Package‐09 6 54 7
Package‐10 7 63 5
Total to‐date 65 585 220
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Element‐6: Procurement of Commodities and Equipment
Review Analysis
This element activity scope of work involved the preparation of various reports/documents as was prescribed in the Task Order and provided necessary assistance to GoS PMIU as required for the procurement of commodities during the construction of schools. All the required report had been delivered as per timelines. Please refer Report and Deliverable Appendix‐D
At later stage USAID extended the scope of services and advised to prepare the tender document for various lots/numbers of schools for Procurement of Goods/Furniture as per PMIU procurement schedule. Also advised to provide contract management and quality inspection for satisfactory delivery and installation of furniture. The extended scope of work was notified under TO Modification‐06.
PMIU decided to procure the goods/furniture in multiple lots of different schools as construction of school proceeds. Following the advised tender document with comprehensive technical specifications for procurement of goods for two lots have been completed.
Procurement of furniture is in progress and multiple quality inspection visits have been made to the production work place to ensure the intermediate monitoring and quality of products. Summary of to date activity/progress is enclosed in Appendix‐G
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4 Challenges & Lesson Learns
Function of PMIU
PMIU remained the focal representative of GoS as client. Primarily there were two offices to be established Karachi and Sukkur/Larkana but due to GoS planning only one office in Karachi established yet. Moreover, understanding the PMIU organogram following key positions to be acquired:
Program Director Deputy Program Director Additional Program Director Program Manager ‐ Construction Program Manager ‐ Education & Community Program Manager ‐ Support Services Manager ‐ Design & Contracts Manager ‐ Construction
The PD PMIU Mr Tamizuddin Khero has played vital role in bringing up the project pace. His leadership approach towards strict compliance on protocol and procedure gave courage to all the implementing partners to perform duties with true spirit.
A pert the above encouraged input various positions remained partially filled or even no appointment yet in couple of key positions during the course of project live. Particularly Program Manager – Construction one of the key requirement for such major construction activities still not able to plough in by GoS.
We understand deletion of Region office at Sukkur/Larkana, absence of Program Manager ‐ Construction and other sufficient engineering staff in PMIU, really led extra burden to PD, Senior Engineering Advisor PMIU and substantial additional services added in to our professional team as well, in office work and as well as on site activities to overcome this situation particularly to maintain the pace of construction contractor activities.
However, we understand yet PMIU Support is required to coordinate with relevant education department and community in respective district is of utmost importance to progress the construction activities progressively
List of Candidate Schools
List of potential candidate school were to be provided by iMMAP in concurrence with PMIU. Due to SBEP setup among various stakeholders it took time to get first data from iMMAP. After significant efforts from USAID first data from iMMAP was received in August, 2012 (as per AWP by 30 June s2012). Thi progress led delay in all engineering activities in Element‐2 to 4 of TO.
While reviewing and making field visits on the proposed list of schools it had been observed that majority of the candidates sites did not comply to the design parameters set out in concurrence with USAID for the construction/reconstruction of schools under Sindh Basic Education Program and as elaborate in TO. To overcome this situation additional efforts had been made in coordination with District Education Officer (DEO) of respective districts to identify more potential candidate schools for SBEP. To fulfil the design criteria for construction sites almost double sites were identified.
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Acquisition of Land and Status Verification of Land of Candidate Schools
A number of schools had land that did not meet the proposed building requirements. Therefore unconditionally donated land with mutation in the name of Department of Education and Literacy GoS was required for new construction. Further, all schools plots needed status verification to carry out construction and reconstruction. We provided all technical, on ground and coordination assistance with GoS department to carry out the mutation of proposed land parcel for construction of schools.
Proposed Donor’s Land Ground Condition
Many of the schools were assessed subject to availability of land that might be acquired on adjacent or some alternate land near to potential candidate schools. It was encouraged through donation of the free of cost land parcel by local community to this noble cause. However during the geotechnical investigation it had been encountered that many of the offered lands did not have the suitable ground condition for construction of school building. These schools had been dropped with the PMIU approval which led an extra efforts to find out alternate option.
GoS Departments Interaction
Unexpectedly there had been seen some hamper from various GoS departments officials during the construction execution. These were included, M&E Department, Anticorruption, SEPA and others. Department official were required to be more interactive with PMIU in order to have much awareness with the program objective, goal, standards and protocols set by USAID and PMIU
GoS Reform Policy Notification
One of the program objectives was to support the GoS for implementation of Reform Policy under Component‐II of this program. PMIU made substantial efforts, conducted meeting and workshops toward this task in order to notify the school as per GoS reform policy. There were some of the notification issued but much to do still as this needs to be in line before the construction of school building completed and students move onto this new campus.
Implementing Partners Engagement
Preconstruction community ceremonies with MOU signing activity organized by IRD team to all the under construction schools.
SRP is as such not directly impacting the engineering activities. However a good interaction has been continued at various stakeholders meeting and other events.
NESPAK as third party construction monitoring consultant has been remained a close. Numerous milestone activities had been conducted in all under construction school to certify the set milestone targets.
Field Challenges
The northern part of Sindh was devastated by the rains and flood along with social and administrative issues, therefore during the field visits and construction supervision we
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had to confront challenges which led extra/additional time. Some key challenges faced are described below: Destroyed Infrastructure:
Since this part suffered heavy rains and flooding the infrastructure was destroyed by this catastrophe. The access roads, culverts and other means connecting villages and small towns were destroyed. To reach these remote villages and towns was one the core challenge that Halcrow field teams overcame during the course of this task. Security
Law and order situation in this part of province of Sindh is distressing. The teams visiting these parts had to overwhelm this situation.
For this purpose an initial threat assessment was conducted by our Project Security Team and some security and safety guide lines were set. By following those guide lines and with the help of local administration (which acted as facilitators) this grave concern was aborted and as to‐date all activities has been successfully executed without any hostile incident. Land Availability / Compliance to Task Order Modules
It was agreed that the proposed schools were to be constructed as per the modules given in task order and approved during concept design stage by the Client, so that all schools have same architectural appearance and can be recognized easily.
To achieve this task one of the challenge was to find the school having an area conforming to area constraints of the modules. It was generally observed that existing schools have insufficient buildable area and in some cases whole plot of the school has smaller area as compare to required area for new construction.
This challenge was incapacitated by involving the local community as they came up with an offer to donate/gift their land parcel for this noble cause
Land acquisition was being involved during the site assessment and was one of the crucial decisions for recommendation of school site. Generally one of the following situations faced/recommended for necessary action by GoS:
Additional/Adjacent Land owned by the GoS to be acquired for school construction Additional/Adjacent Land owned by the Private Owner/Donor to be acquired for school construction Alternate Locations Land owned by the GoS to be acquired for school construction Alternate Location Land owned by the Private Owner/Donor to be acquired for school construction Cultural Limitations
Cultural limitation also remained one of the key factors to select a school as different kinds of cultural challenges were faced throughout the program locations. For instance at some locations of the candidate schools locals raised grave concerns over co‐ education system and double storey building in the vicinity of village. This issue is also being faced even during construction stage as local at many location observed to change their thought and come back creating hurdles in constructions activities where
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they were satisfied at the time of assessment/selection. These issued are being facing and trying to resolve amicably with the support of CMP and respectable local personnel. Tribal Conflicts
The selected geographical locations have tribal system and the locals follow it strictly. It was reported that these tribes have conflicts on different issues and a person of one community or tribe is unable to visit the area controlled by their rival tribesmen. This challenge had affected the implementation of GoS reform policy as it did not allow consolidating schools in the area.
It had also observed that one person donated land but when this news spread in public, other also offers his land in order to keep his power in the area. This was a sensitive issue and USAID/PMIU was requested to be coordinate with the local administration as any incident may occur, as notice in couple of sites in district Dadu. Absence of Girls Schools
It was observed that the lists provided had very few girls schools as candidate schools. Moreover among those schools enlisted, the schools were found with following observations:
Less enrolment Closed/Occupied by locals Very small area with no additional or alternate land available Ghost / Tempered Data
One of the challenges faced by the teams was tampered data as some of the data provided could not be verified at site and justified as local conditions. Population and other features of school were not vindicating that data.
For this, other sources were traced/approached (like RSU website) to authenticate the data. Political Influences
Most of the government owned projects and programs are ostensibly influenced by political personalities for their political goal scoring. Therefore one of the key challenges of the program was to keep it free from political interference in order to yield full advantage of the program for deserving pupils of this part of Sindh who were already less privileged and flooding had doubled their trauma.
For this Program Director (PD) of PMIU and USAID team may highly be appreciated as they supported out efforts at every level to carry out the activity in highly unbiased environment and away from any kind of political influences. Resource Availability
One of the issues faced during site visits was the resource availability in the area. There seem to be low literacy rate in the area and also that remote areas had difficult accessibility, therefore human resource required to carry out the function of proposed program is found to be virtually impossible as inadequate and untrained resources may not be able to administer the proposed program.
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Skill resources availability from local market for construction and supervision was also critical as manpower was one of the essential requirement for construction contractor and for supervision team (Halcrow) as well. As the sites are opening for construction in new areas this is becoming more critical and impacting the pace of work
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A&E Services for Sindh Basic Education Program Completion Report
5 Continuity to New Task Order
The allocated A&E service timeline for this Task Order has been completed on 30 September 2016 as approved by USAID. However, we understand many of the activities particularly construction supervision and project management are yet to be completed and are in progress which would be continued under other Task Order scope of work.
We are pleased to acknowledge the award of the new Task Order “Architect‐Engineer Services for Construction of Schools in Sindh, Stage‐II” as continuity of this Task Order “Architect & Engineer Services for Sindh Basic Education Program” scope of work. We are also thankful on the trust extended by USIAD on the same. This completion report is a formal submission under this task order however, the remaining activities, submissions, progress, risk & challenger, lesson learns and other events will continue in order to achieve the overall goal and targets for Sindh Basic education Program. We assure and will continue our best professional services to complete the project and achieve the ultimate goal for the betterment and development of education for the people of Sindh and Pakistan.
28 October 2016 44 Halcrow Pakistan
E Services for Sindh Basic Education Program Completion Report
Appendix A
Geographical Map of Program
Halcrow Pakistan
E Services for Sindh Basic Education Program Completion Report
Appendix B
Level of Efforts – TO Summary -B1 Level of Efforts – Yearly Comparison-B2
Halcrow Pakistan
Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - B1 Project Level of Efforts Summary
LOE ( in Days) Position Level Budgeted Utilized Balance Original Adjusted All Elements 1. National Personnel - Key Personnel 4200.00 4651.00 4404.98 246.02 CON2AA {Project Manager ‐ Vertical Structures} Senior 858.00 1088.00 1071.96 16.04
{0004AA Structural Engineer} Senior 396.00 412.00 387.86 24.14
{0024AA Quality Assurance Specialist} Senior 957.00 957.00 918.56 38.44
{CON5AA Construction Manager} Senior 1131.00 1131.00 984.67 146.33
{0030 Finance Manager} 858.00 1063.00 1041.93 21.07 2. National Personnel - Professional 14655.25 13031.80 10280.25 2751.55 {0004AA Structural Engineer} Senior 101.25 141.25 140.99 0.26
{0004AB Structural Engineer} Mid 1695.50 1752.50 1634.00 118.50
{0004AC Structural Engineer} Junior 690.00 1060.00 1013.25 46.75
{0006AA Sanitation Services Engineer} Senior 30.00 30.00 29.88 0.12
{0006AC Sanitation Services Engineer} Junior 30.00 30.00 29.88 0.12
{0007AA Environmental Engineer} Senior 30.00 30.00 29.00 1.00
{0007AB Environmental Engineer} Mid 30.00 30.00 26.00 4.00
{0007AC Environmental Engineer} Junior 60.00 60.00 48.00 12.00
{0010AA Hydro geologist} Senior 20.00 20.00 18.45 1.55
{0012AB Mechanical Engineer} Mid 122.50 67.50 53.47 14.03
{0016AA Geotechnical Engineer} Senior 87.50 87.50 61.00 26.50
{0017AA Electrical Engineer} Senior 127.50 157.50 126.67 30.83
{0017AC Electrical Engineer} Junior 325.00 197.00 161.67 35.33
{0019AA Renewable Energy Engineer} Senior 5.00 5.00 5.00 0.00
{0020AA Architect} Senior 81.25 81.25 79.45 1.80
{0020AB Architect} Mid 410.00 410.00 371.50 38.50
{0020AC Architect} Junior 445.00 445.00 440.50 4.50
{0022AB Resident Site Engineer} Mid 3978.00 3978.00 3302.67 675.33
{0024AC Quality Assurance Specialist} Junior 1131.00 1131.00 678.80 452.20
{0025AA Environmental Compliance Specialist} Senior 41.25 41.25 37.44 3.81
{0025AB Environmental Compliance Specialist} Mid 1834.50 945.35 665.12 280.23
{0025AC Environmental Compliance Specialist} Junior 2353.00 1304.70 705.40 599.30
{0026AC Civil Engineer} Junior 1027.00 1027.00 622.10 404.90 Appendix - B1 Project Level of Efforts Summary
LOE ( in Days) Position Level Budgeted Utilized Balance Original Adjusted All Elements 3. National Personnel - Other Technical 33067.25 33901.35 25388.86 8512.49 {0027 Construction Inspector} 18590.00 18590.00 14080.00 4510.00
{0028 Design Cost Estimator} 1302.50 1336.50 1083.73 252.77
{0029 Project Scheduler/Planner} 858.00 958.00 937.07 20.93
{0032 Draftsman (CADD, GIS)} 3967.00 4327.10 4001.06 326.04
{0033 IT/Database Manager} 275.00 275.00 273.95 1.05
{0038 Project Accountant} 1056.00 1066.00 1016.97 49.03
{0039 Acquisition Specialist] 711.75 1041.75 945.08 96.67
{0040 Cost/Price Analyst} 15.00 15.00 15.00 0.00
{CON9AC Junior ‐ Laboratory Technician} 6292.00 6292.00 3036.00 3256.00 4. National Personnel - Capacity Building 0.00 0.00 0.00 0.00 5. National Personnel - Support 6191.00 5123.22 2252.00 2871.22 {0001 Administrative Assistant} 2083.00 2143.00 1756.00 387.00
{0002 Office Worker} 2054.00 1611.22 0.00 1611.22
{0006 Office Support (Category 3)} 2054.00 1369.00 496.00 873.00 6. National Personnel - Contractor Identified Labor Categories 1248.00 1083.00 936.00 147.00 {CON10AB Security Officer} Mid 1248.00 1083.00 936.00 147.00 7. Expatriate/Third Country Nationals 0.00 0.00 0.00 0.00 Total 59361.50 57790.37 43262.09 14528.29 Appendix – B2 Level of Efforts – Yearly Comparison
Graph-1: Comparison LOEs Summary for TO Year-1 (20 Feb 2012 to 2 Oct 2012)
1,600
1,400
1,200
1,000
800
600
400 Time input Days/Monthsin 200
0 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Periods in Months
LOEs Budget Approved (as per Task order) LOEs Budget (as per Annual Work Plan 2012)
LOEs Utilized (as per Invoice)
Graph-2 Comparison LOEs Summary for TO Year-2 (3 Oct 2012 to 2 Oct 2013)
1,600
1,400
1,200
1,000
800
600
400
200
0 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13
LOEs Budget Approved (as per Task order) LOEs Budget (as per Annual Work Plan 2012)
LOEs Utilized (as per Invoice)
Halcrow Pakistan
Appendix – B2 Level of Efforts – Yearly Comparison Graph-3 Comparison LOEs Summary for TO Year-3 (3 Oct 2013 to 2 Oct 2014)
1,600
1,400
1,200
1,000
800
600
400
200
0 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14
LOEs Budget Approved (as per Task order) LOEs Budget (as per Annual Work Plan)
LOEs Utilized (as per Invoice)
Graph-4 Comparison LOEs Summary for TO Year-4 (3 Oct 2014 to 2 Oct 2015)
1,600
1,400
1,200
1,000
800
600
400
200
0 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15
LOEs Budget Approved (as per Task order) LOEs Budget (as per Annual Work Plan)
LOEs Utilized (as per Invoice)
Halcrow Pakistan
Appendix – B2 Level of Efforts – Yearly Comparison
Graph-5 Comparison LOEs Summary for TO Year-5 (3 Oct 2015 to 30 Sept 2016)
1,800 1,600 1,400 1,200 1,000 800 600 400 200 0 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16
LOEs Budget Approved (as per Task order) LOEs Budget (as per Annual Work Plan)
LOEs Utilized (as per Invoice)
Horizontal: Time in Months Vertical: Input in Days/Month
Halcrow Pakistan
E Services for Sindh Basic Education Program Completion Report
Appendix C
Resource Management – Staff Houses and Vehicles Utilization Chart
Halcrow Pakistan
Appendix – C Resource Management – Staff Houses and Vehicle Utilization
Summary of Project Established Office and Staff Houses
S . Building City Address Facilities no. Name
1. Site Sukkur C-172, Block-C, Employees Construction Management office Office/Staff Cooperative Housing Society Residence for Package-03 and 07 House Airport Road Staff
2. Staff Gambat OLD NHA house near Royal Residence for Package-01 and 02 House-1 Inn Guest House, Super Staff Highway,
3. Staff Larkana Plot No. 181, OPF Colony, Residence for Package-04, 06 and House-2 Larkana Package-10 Staff
4. Staff Dadu Plot No. 9, Marvi Colony, Residence for Package-08 and 09 House-3 main Moro-Dadu road Staff
Summary of Project Vehicles S. no. Details Packages/Utilization No of Vehicles
1. Rental Vehicles (Total 21 Nos in use on SBEP) . Project Office – Karachi 1 . Site Office - Sukkur 1 . Package 1A & 2 - Khairpur 4 Toyota Corolla Vehicles . Package 3 & 7 – Sukkur 6 . Package 4 & 6 – Larkana 4 . Package 5 - Karachi 0 . Package 8 & 9 – Dadu 4 . Package 10 - Qambar 1 2. USAID Provided Vehicles (Total 5 Nos in use on SBEP) . Project Office – Karachi 0 . Site Office - Sukkur 0 Mitsubishi Pajeero (2 Nos) . Package 1A & 2 - Khairpur 0 Toyota D/Cabin (1 No) . Package 3 & 7 – Sukkur 2 Suzuki Jimni (2 Nos) . Package 4 & 6 – Larkana 0 . Package 5 - Karachi 0 . Package 8 & 9 – Dadu 0 . Package 10 - Qambar 1
Halcrow Pakistan
E Services for Sindh Basic Education Program Completion Report
Appendix D
Record of Reports & Deliverables Submissions Chart – D1
Record of Reports & Deliverables Submissions Details – D2
Halcrow Pakistan
Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - D1 Reports & Deliverables - Submission Chart First Year 2012 Reports & Deliverables to USAID TO Isued to Frequency Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Effective date of TO: 20 February 2012 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3
Element One - General Management and Administrative Support 1 Annual Project Work Plan USAID Anually ● 2 Annual Reports USAID Year End 3 Security Plan USAID Once 4 Project Procurement Plan USAID, PMIU Once ● 5 Cost Control Reporting System USAID Once ● 6 Monthly Financial Summary USAID Monthly 7 Monthly Progress Reports USAID Monthly 8 Weekly Email Updates USAID Weekly 9 Minutes of Quarterly Coordination Meetings USAID Quarterly ● ● 10 Success Stories USAID Bi-Annual ` ● 11 Environmental Compliance Reporting USAID Monthly 12 Completion Report USAID On Completion 13 Demobilization Plan USAID On Completion 14 Performance-Based Monitoring Plan USAID 15 Finalize Branding and Marking Plan (after USAID comments) USAID Once 16 Monitoring & Evaluation Plan USAID Once Element Two - Identification of Candidate Schools 1 List of Candidate Schools for Component I USAID, PMIU Rolling 2 List of Candidate Schools for Component II USAID, PMIU Rolling Element Three - Site Assessments 1 Site Assessment Reports USAID, PMIU Rolling Element Four - Design and Tendering ` 1 Concept Report for New Standard Designs USAID, PMIU Once ● 2 Concept Report for New Standard Technical Specifications USAID, PMIU Once 3 Building Construction Type Options Report USAID, PMIU Once ● 4 Architectural Options Report USAID, PMIU Once ● 5 Detailed Standard Designs and Technical Specifications USAID, PMIU Packages 6 Cost Estimates USAID, PMIU Packages 7 Environmental Mitigation and Monitoring Plan (EMMP) USAID, PMIU Packages 8 Preliminary Site Plan USAID, PMIU Packages ` 9 Tender Documents USAID, PMIU Packages 10 Prequalification Criteria USAID, PMIU Once ● 11 Shortlist of Prequalified Construction Firms USAID, PMIU Once 12 Bid Evaluation Report USAID, PMIU Packages Element Five - Construction Management and Supervision 1 Quality Control Plan USAID, PMIU Once ● 2 Detailed Work Plan Specific to Construction Activities USAID, PMIU Packages 3 Minutes of Pre-Construction Conferences USAID, PMIU Rolling 4 Notice to Proceed USAID, PMIU Rolling 5 Construction Progress Photographs USAID, PMIU Rolling 6 Completed Environmental Compliance Monitoring Reports USAID, PMIU Rolling 7 Water Quality Testing Reports USAID, PMIU Rolling 8 Pre-Approved Sources of Critical Construction Materials USAID, PMIU Once ● Element Six - Procurement of Commodities and Equipment 1 Analysis of Furnishings Required for Schools USAID, PMIU Once 2 Analysis of Speciality Construction Items USAID, PMIU Once ● 3 Procurement Plan(s) USAID, PMIU Once ● 4 Detailed Work Plan Specific to Procurement of Commodities andUSAID, Equipment PMIU Monthly ` 5 Tender Documents for Commodities and Equipment USAID, PMIU Packages
Deliverable ● Schedule revised by USAID Rolling deliverables (as per update information) Issued Intermittent submissions in Packages Pending with USAID Delayed (as per TO Not Applicable Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - D1 Appendix - D1 Reports & Deliverables - Submission Chart Second Year 2013 Reports & Deliverables to USAID TO Isued to Frequency Jan Feb March April May June July Aug Sep Oct Nov Dec Effective date of TO: 20 February 2012 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4
Element One - General Management and Administrative Support 1 Annual Project Work Plan USAID Anually 2 Annual Reports USAID Year End 3 Security Plan USAID Once Completed in Year 2012 4 Project Procurement Plan USAID, PMIU Once Completed in Year 2012 5 Cost Control Reporting System USAID Once 6 Monthly Financial Summary USAID Monthly 7 Monthly Progress Reports USAID Monthly 8 Weekly Email Updates USAID Weekly 9 Minutes of Quarterly Coordination Meetings USAID Quarterly ● ● 10 Success Stories USAID Bi-Annual ` ● 2 ● 11 Environmental Compliance Reporting USAID Monthly Covered in other reports 12 Completion Report USAID On Completion 13 Demobilization Plan USAID On Completion 14 Performance-Based Monitoring Plan USAID Covered in other reports 15 Finalize Branding and Marking Plan (after USAID comments) USAID Once Completed in Year 2012 16 Monitoring & Evaluation Plan USAID Once Completed in Year 2012 Element Two - Identification of Candidate Schools 1 List of Candidate Schools for Component I USAID, PMIU Rolling P6 P7 P8 P8 TASK COMPLETED 2 List of Candidate Schools for Component II USAID, PMIU Rolling P3 P4 P5 P8-i P9 TASK COMPLETED Element Three - Site Assessments 1 Site Assessment Reports USAID, PMIU Rolling P2 P3 P4 P5 P6 P4aP3a P7 P8-i P8 P9 TASK COMPLETED Element Four - Design and Tendering ` 1 Concept Report for New Standard Designs USAID, PMIU Once Completed in Year 2012 2 Concept Report for New Standard Technical Specifications USAID, PMIU Once Completed in Year 2012 3 Building Construction Type Options Report USAID, PMIU Once Completed in Year 2012 4 Architectural Options Report USAID, PMIU Once Completed in Year 2012 5 Detailed Standard Designs and Technical Specifications USAID, PMIU Packages P2 P3 6 Cost Estimates USAID, PMIU Packages P2 P3 7 Environmental Mitigation and Monitoring Plan (EMMP) USAID, PMIU Packages P2 P3 8 Preliminary Site Plan USAID, PMIU Packages P2 P3 P4 P5 P6 P4a 3a P7 P8 P9 TASK COMPLETED 9 Tender Documents USAID, PMIU Packages P2 P3 10 Prequalification Criteria USAID, PMIU Once Completed in Year 2012 11 Shortlist of Prequalified Construction Firms USAID, PMIU Once P1 P2 12 Bid Evaluation Report USAID, PMIU Packages P1 P2 P2a Element Five - Construction Management and Supervision 1 Quality Control Plan USAID, PMIU Once Completed in Year 2012 2 Detailed Work Plan Specific to Construction Activities USAID, PMIU Packages 3 Minutes of Pre-Construction Conferences USAID, PMIU Rolling P1 4 Notice to Proceed USAID, PMIU Rolling P1 5 Construction Progress Photographs USAID, PMIU Rolling Covered in Construction Progress Report 6 Completed Environmental Compliance Monitoring Reports USAID, PMIU Rolling Covered in Construction Progress Report 7 Water Quality Testing Reports USAID, PMIU Rolling Covered in Construction Progress Report 8 Pre-Approved Sources of Critical Construction Materials USAID, PMIU Once Submitted in Year 2012 Element Six - Procurement of Commodities and Equipment 1 Analysis of Furnishings Required for Schools USAID, PMIU Once Completed in Year 2012 2 Analysis of Speciality Construction Items USAID, PMIU Once Completed in Year 2012 3 Procurement Plan(s) USAID, PMIU Once Completed in Year 2012 4 Detailed Work Plan Specific to Procurement of Commodities andUSAID, Equipment PMIU Monthly 5 Tender Documents for Commodities and Equipment USAID, PMIU Packages
Deliverable ● Schedule revised by USAID Rolling deliverables (as per update information) Issued Completed in year 2012 Intermittent submissions in Packages Pending with USAID Covered in other reports Delayed (as per TO Not Applicable Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - D1 Appendix - D1 Reports & Deliverables - Submission Chart Third Year 2014 Reports & Deliverables to USAID TO Isued to Frequency Jan Feb March April May June July Aug Sep Oct Nov Dec Effective date of TO: 20 February 2012 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4
Element One - General Management and Administrative Support 1 Annual Project Work Plan USAID Anually 2 Annual Reports USAID Year End 3 Security Plan USAID Once Completed in Year 2012 4 Project Procurement Plan USAID, PMIU Once Completed in Year 2012 5 Cost Control Reporting System USAID Once 6 Monthly Financial Summary USAID Monthly 7 Monthly Progress Reports USAID Monthly 8 Weekly Email Updates USAID Weekly 9 Minutes of Quarterly Coordination Meetings USAID Quarterly 10 Success Stories USAID Bi-Annual ` ● ● 11 Environmental Compliance Reporting USAID Monthly Covered in other reports 12 Completion Report USAID On Completion 13 Demobilization Plan USAID On Completion 14 Performance-Based Monitoring Plan USAID Covered in other reports 15 Finalize Branding and Marking Plan (after USAID comments) USAID Once Completed in Year 2012 16 Monitoring & Evaluation Plan USAID Once Completed in Year 2012 Element Two - Identification of Candidate Schools 1 List of Candidate Schools for Component I USAID, PMIU Rolling Completed in Year 2013 2 List of Candidate Schools for Component II USAID, PMIU Rolling Completed in Year 2013 Element Three - Site Assessments 1 Site Assessment Reports USAID, PMIU Rolling Completed in Year 2013 Element Four - Design and Tendering ` 1 Concept Report for New Standard Designs USAID, PMIU Once Completed in Year 2012 2 Concept Report for New Standard Technical Specifications USAID, PMIU Once Completed in Year 2012 3 Building Construction Type Options Report USAID, PMIU Once Completed in Year 2012 4 Architectural Options Report USAID, PMIU Once Completed in Year 2012 5 Detailed Standard Designs and Technical Specifications USAID, PMIU Packages P4 P5 P6 P7 6 Cost Estimates USAID, PMIU Packages P4 P5 P6 P7 7 Environmental Mitigation and Monitoring Plan (EMMP) USAID, PMIU Packages P4 P5 P6 P7 8 Preliminary Site Plan USAID, PMIU Packages Completed in Year 2013 9 Tender Documents USAID, PMIU Packages P4 P5 P1A P6 P7 10 Prequalification Criteria USAID, PMIU Once Completed in Year 2012 11 Shortlist of Prequalified Construction Firms USAID, PMIU Once 03 12 Bid Evaluation Report USAID, PMIU Packages P2a P3 P4 P1A P5 P10 Element Five - Construction Management and Supervision 1 Quality Control Plan USAID, PMIU Once Completed in Year 2012 2 Detailed Work Plan Specific to Construction Activities USAID, PMIU Packages P1 P2 P3 P4 3 Minutes of Pre-Construction Conferences USAID, PMIU Rolling P2 P3 P1A P4 4 Notice to Proceed USAID, PMIU Rolling P2 P3 P1A P4 5 Construction Progress Photographs USAID, PMIU Rolling Covered in Construction Progress Report 6 Completed Environmental Compliance Monitoring Reports USAID, PMIU Rolling Covered in Construction Progress Report 7 Water Quality Testing Reports USAID, PMIU Rolling Covered in Construction Progress Report 8 Pre-Approved Sources of Critical Construction Materials USAID, PMIU Once Completed in Year 2012 Element Six - Procurement of Commodities and Equipment 1 Analysis of Furnishings Required for Schools USAID, PMIU Once Completed in Year 2012 2 Analysis of Speciality Construction Items USAID, PMIU Once Completed in Year 2012 3 Procurement Plan(s) USAID, PMIU Once Completed in Year 2012 4 Detailed Work Plan Specific to Procurement of Commodities andUSAID, Equipment PMIU Monthly 5 Tender Documents for Commodities and Equipment USAID, PMIU Packages
Deliverable ● Schedule revised by USAID Rolling deliverables (as per update information) Issued Completed in year 2012 Intermittent submissions in Packages Pending with USAID Covered in other reports Delayed (as per TO Not Applicable Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - D1 Reports & Deliverables - Submission Chart Fourth Year 2015 Reports & Deliverables to USAID TO Isued to Frequency Jan Feb March April May June July Aug Sep Oct Nov Dec Effective date of TO: 20 February 2012 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4
Element One - General Management and Administrative Support 1 Annual Project Work Plan USAID Anually ● 2 Annual Reports USAID Year End ● 3 Security Plan USAID Once Completed in Year 2012 4 Project Procurement Plan USAID, PMIU Once Completed in Year 2012 5 Cost Control Reporting System USAID Once 6 Monthly Financial Summary USAID Monthly 7 Monthly Progress Reports USAID Monthly 8 Weekly Email Updates USAID Weekly 9 Minutes of Quarterly Coordination Meetings USAID Quarterly ● 10 Success Stories USAID Bi-Annual ` ● ● 11 Environmental Compliance Reporting USAID Monthly Covered in other reports 12 Completion Report USAID On Completion 13 Demobilization Plan USAID On Completion 14 Performance-Based Monitoring Plan USAID Covered in other reports 15 Finalize Branding and Marking Plan (after USAID comments) USAID Once Completed in Year 2012 16 Monitoring & Evaluation Plan USAID Once Completed in Year 2012 Element Two - Identification of Candidate Schools 1 List of Candidate Schools for Component I USAID, PMIU Rolling Completed in Year 2013 2 List of Candidate Schools for Component II USAID, PMIU Rolling Completed in Year 2013 Element Three - Site Assessments 1 Site Assessment Reports USAID, PMIU Rolling Completed in Year 2013 Element Four - Design and Tendering ` 1 Concept Report for New Standard Designs USAID, PMIU Once Completed in Year 2012 2 Concept Report for New Standard Technical Specifications USAID, PMIU Once Completed in Year 2012 3 Building Construction Type Options Report USAID, PMIU Once Completed in Year 2012 4 Architectural Options Report USAID, PMIU Once Completed in Year 2012 5 Detailed Standard Designs and Technical Specifications USAID, PMIU Packages P8 P9 P10P11P12 6 Cost Estimates USAID, PMIU Packages P8 P9 P10P11P12 7 Environmental Mitigation and Monitoring Plan (EMMP) USAID, PMIU Packages P8 P9 P10P11P12 8 Preliminary Site Plan USAID, PMIU Packages Completed in Year 2013 9 Tender Documents USAID, PMIU Packages P7 P6 P6a P8 P9 P10 10 Prequalification Criteria USAID, PMIU Once Completed in Year 2012 11 Shortlist of Prequalified Construction Firms USAID, PMIU Once 12 Bid Evaluation Report USAID, PMIU Packages P7 P6 P6a P8 P9 Element Five - Construction Management and Supervision 1 Quality Control Plan USAID, PMIU Once Completed in Year 2012 2 Detailed Work Plan Specific to Construction Activities USAID, PMIU Packages P1A P5 P6 P7 P8 P9 3 Minutes of Pre-Construction Conferences USAID, PMIU Rolling P5 P6 P7 P8 P9 4 Notice to Proceed USAID, PMIU Rolling P5 P6 P7 P8 P9 5 Construction Progress Photographs USAID, PMIU Rolling Covered in Construction Progress Report 6 Completed Environmental Compliance Monitoring Reports USAID, PMIU Rolling Covered in Construction Progress Report 7 Water Quality Testing Reports USAID, PMIU Rolling Covered in Construction Progress Report 8 Pre-Approved Sources of Critical Construction Materials USAID, PMIU Once Completed in Year 2012 Element Six - Procurement of Commodities and Equipment 1 Analysis of Furnishings Required for Schools USAID, PMIU Once Completed in Year 2012 2 Analysis of Speciality Construction Items USAID, PMIU Once Completed in Year 2012 3 Procurement Plan(s) USAID, PMIU Once Completed in Year 2012 4 Detailed Work Plan Specific to Procurement of Commodities andUSAID, Equipment PMIU Monthly 5 Tender Documents for Commodities and Equipment USAID, PMIU Packages L1
Deliverable ● Schedule revised by USAID Rolling deliverables (as per update information) Issued Completed in year 2012 Intermittent submissions in Packages Pending with USAID Covered in other reports Delayed (as per TO Not Applicable Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - D1 Appendix - D1 Reports & Deliverables - Submission Chart Fifth Year 2016 Task Order end date 30 September 2016 Reports & Deliverables to USAID TO Isued to Frequency Jan Feb March April May June July Aug Sep Oct Nov Dec Effective date of TO: 20 February 2012 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4
Element One - General Management and Administrative Support 1 Annual Project Work Plan USAID Anually 2 Annual Reports USAID Year End 3 Security Plan USAID Once Completed in Year 2012 4 Project Procurement Plan USAID, PMIU Once Completed in Year 2012 5 Cost Control Reporting System USAID Once 6 Monthly Financial Summary USAID Monthly ● ● ● ● 7 Monthly Progress Reports USAID Monthly ● ● ● ● 8 Weekly Email Updates USAID Weekly ● ● ● ● ● ● ● ● ● ● ● ● ● 9 Minutes of Quarterly Coordination Meetings USAID Quarterly ● ● 10 Success Stories USAID Bi-Annual ` ● ● 11 Environmental Compliance Reporting USAID Monthly Covered in other reports 12 Completion Report USAID On Completion Will be submitted by 30 Oct 2016 13 Demobilization Plan USAID On Completion 14 Performance-Based Monitoring Plan USAID Covered in other reports 15 Finalize Branding and Marking Plan (after USAID comments) USAID Once Completed in Year 2012 16 Monitoring & Evaluation Plan USAID Once Completed in Year 2012 Element Two - Identification of Candidate Schools 1 List of Candidate Schools for Component I USAID, PMIU Rolling Completed in Year 2013 2 List of Candidate Schools for Component II USAID, PMIU Rolling Completed in Year 2013 Element Three - Site Assessments 1 Site Assessment Reports USAID, PMIU Rolling Completed in Year 2013 Element Four - Design and Tendering ` 1 Concept Report for New Standard Designs USAID, PMIU Once Completed in Year 2012 2 Concept Report for New Standard Technical Specifications USAID, PMIU Once Completed in Year 2012 3 Building Construction Type Options Report USAID, PMIU Once Completed in Year 2012 4 Architectural Options Report USAID, PMIU Once Completed in Year 2012 5 Detailed Standard Designs and Technical Specifications USAID, PMIU Packages P-13 P-14 P-15 6 Cost Estimates USAID, PMIU Packages P-13 P-14 P-15 7 Environmental Mitigation and Monitoring Plan (EMMP) USAID, PMIU Packages P-13P-14P-15 8 Preliminary Site Plan USAID, PMIU Packages Completed in Year 2013 9 Tender Documents USAID, PMIU Packages P11 P12 P-05A P-13P-14P-15 10 Prequalification Criteria USAID, PMIU Once Completed in Year 2012 11 Shortlist of Prequalified Construction Firms USAID, PMIU Once 12 Bid Evaluation Report USAID, PMIU Packages P10 P11 P12 Element Five - Construction Management and Supervision 1 Quality Control Plan USAID, PMIU Once Completed in Year 2012 2 Detailed Work Plan Specific to Construction Activities USAID, PMIU Packages P-10 3 Minutes of Pre-Construction Conferences USAID, PMIU Rolling P-10 4 Notice to Proceed USAID, PMIU Rolling P-10 5 Construction Progress Photographs USAID, PMIU Rolling Covered in Construction Progress Report 6 Completed Environmental Compliance Monitoring Reports USAID, PMIU Rolling Covered in Construction Progress Report 7 Water Quality Testing Reports USAID, PMIU Rolling Covered in Construction Progress Report 8 Pre-Approved Sources of Critical Construction Materials USAID, PMIU Once Completed in Year 2012 Element Six - Procurement of Commodities and Equipment 1 Analysis of Furnishings Required for Schools USAID, PMIU Once Completed in Year 2012 2 Analysis of Speciality Construction Items USAID, PMIU Once Completed in Year 2012 3 Procurement Plan(s) USAID, PMIU Once Completed in Year 2012 4 Detailed Work Plan Specific to Procurement of Commodities andUSAID, Equipment PMIU Monthly 5 Tender Documents for Commodities and Equipment USAID, PMIU Packages L-02
Deliverable ● Schedule revised by USAID Rolling deliverables (as per update information) Issued Completed in year 2012 Intermittent submissions in Packages Pending with USAID Covered in other reports Delayed (as per TO Not Applicable Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - D2 Reports & Deliverables - Submission Details
S. no Deliverables Frequency Reports Isued to Submissions
Element One - General Management and Administrative Support 1 Annual Project Work Plan Anually Annual Work Plan 2012 USAID 1 Annual Work Plan 2013 USAID 1 Annual Work Plan 2014 USAID 1 Annual Work Plan 2015 USAID 1 Annual Work Plan 2016 USAID 1 2 Annual Reports Year End Annual Report 2012 USAID 1 Annual Report 2013 USAID 1 Annual Report 2014 USAID 1 Annual Report 2015 USAID 1 3 Security Plan Once Security Plan 2012 USAID 1 App. AWP 2013 USAID 1 App. AWP 2014 USAID 1 App. AWP 2015 USAID 1 App. AWP 2016 USAID 1 4 Project Procurement Plan Once Project Procurement Plan USAID, PMIU 1 5 Cost Control Reporting System Once - - - 6 Monthly Financial Summary Monthly Financial summaries 2012 USAID 10 Financial summaries 2013 USAID 12 Financial summaries 2014 USAID 12 Financial summaries 2015 USAID 12 Financial summaries 2016 USAID 9 7 Monthly Progress Reports Monthly Monthly Reports 2012 USAID 10 Monthly Reports 2013 USAID 12 Monthly Reports 2014 USAID 12 Monthly Reports 2015 USAID 12 Monthly Reports 2016 USAID 9 8 Weekly Email Updates Weekly Weekly Emails 2012 USAID 43 Weekly Emails 2013 USAID 52 Weekly Emails 2014 USAID 52 Weekly Emails 2015 USAID 52 Weekly Emails 2016 USAID 39 9 Minutes of Quarterly Coordination Meetings Quarterly Minutes of meeting USAID Multiple 10 Success Stories Bi-Annual Success story USAID 4 11 Environmental Compliance Reporting Monthly App. in Const. MPR 2013 USAID/PMIU 2 App. in Const. MPR 2014 USAID/PMIU 12 App. in Const. MPR 2015 USAID/PMIU 12 App. in Const. MPR 2016 USAID/PMIU 9 12 Completion Report On Completion Completion Report USAID 1 13 Demobilization Plan On Completion Demobilization Plan USAID 1 14 Performance-Based Monitoring Plan - Referred to MPR 15 Branding and Marking Plan Once Branding and Marking Plan USAID 1 16 Monitoring & Evaluation Plan Once Monitoring & Eval. Plan USAID 1 Element Two - Identification of Candidate Schools 1 List of Candidate Schools for Component I Rolling 2 List of Candidate Schools for Component II Rolling Site Identification Report for each district
Khairpur USAID, PMIU 1 Sukkur USAID, PMIU 1 Sukkur, Supplementary USAID, PMIU 1 Larkana USAID, PMIU 1 Dadu USAID, PMIU 1 Dadu, Supplementary USAID, PMIU 1 Qambar Shahdad Kot USAID, PMIU 1 Jacodabad USAID, PMIU 1 Kashmore USAID, PMIU 1 Karachi, Part-1 USAID, PMIU 1 Karachi, Complete USAID, PMIU 1 Additional Deliverable Site Identification & Assessment Criteria USAID, PMIU 1 Element Three - Site Assessments 1 Site Assessment Reports Rolling Site Assessment Report for each School of Districts Khairpur USAID, PMIU 33 Sukkur USAID, PMIU 24 Larkana USAID, PMIU 21 Dadu USAID, PMIU 43 Qambar Shahdad Kot USAID, PMIU 31 Jacodabad USAID, PMIU 19 Kashmore USAID, PMIU 14 Karachi, Part-1 USAID, PMIU 10
Additional Deliverables Site Assessment Summary Report to each district Khairpur USAID, PMIU 2 Sukkur USAID, PMIU 1 Sukkur, Supplementary USAID, PMIU 1 Larkana USAID, PMIU 1 Dadu USAID, PMIU 1 Dadu, additional USAID, PMIU 1 Qambar Shahdad Kot USAID, PMIU 1 Appendix - D2 Reports & Deliverables - Submission Details
S. no Deliverables Frequency Reports Isued to Submissions Jacodabad USAID, PMIU 1 Kashmore USAID, PMIU 1 Karachi, Part-1 USAID, PMIU 1 Karachi, Complete USAID, PMIU 1 Karachi, Supplementary USAID, PMIU 1 Site Identification and Assessment - USAID, PMIU 1 Consolidated Report Element Four - Design and Tendering 1 Concept Report for New Standard Designs Once New Standard Designs USAID, PMIU 1 2 Concept Report for New Standard Technical Specifications Once N/A USAID, PMIU - 3 Building Construction Type Options Report Once Construction Options USAID, PMIU 1 4 Architectural Options Report Once Architectural Options USAID, PMIU 1 5 Detailed Standard Designs and Technical Specifications Packages Standard Design and Specifications to each USAID, PMIU 15 Package 6 Cost Estimates Packages Cost Estimate and Rate Analysis USAID, PMIU 1 Cost Estimation Criteria and Approach USAID, PMIU 1 7 Environmental Mitigation and Monitoring Plan (EMMP) Packages Environment Document Form (EDF) to each USAID, PMIU 130 school 8 Preliminary Site Plan Packages Site Adoptation Plan to each school USAID, PMIU 144 9 Tender Documents Packages Tender Document to each Construction Package USAID, PMIU 15
Tender Document - Retendered/Terminated USAID, PMIU 5 10 Prequalification Criteria Once PQ Criteria Round-1 USAID, PMIU 1 PQ Criteria Round-2 USAID, PMIU 1 PQ Criteria Round-3 USAID, PMIU 1 11 Shortlist of Prequalified Construction Firms Once PQ Evaluation Round-1 USAID, PMIU 1 PQ Evaluation Round-2 USAID, PMIU 1 PQ Evaluation Round-3 USAID, PMIU 1 12 Bid Evaluation Report Packages Bid Evaluation to each Construction Package USAID, PMIU 12 Bid Evaluation - Retendered/Terminated USAID, PMIU 4 Additional Deliverables Design Basis Report USAID, PMIU 1 Cost Effectiveness on use of Solar Energy USAID, PMIU 1 Element Five - Construction Management and Supervision 1 Quality Control Plan Once Security Plan 2012 USAID 1 App. AWP 2013 USAID 1 App. AWP 2014 USAID 1 App. AWP 2015 USAID 1 App. AWP 2016 USAID 1 2 Detailed Work Plan Specific to Construction Activities Packages Detailed Work Plan to each Construction USAID, PMIU 10 Package 3 Minutes of Pre-Construction Conferences Rolling Pre-Construction Activity Report to each Construction Package
Package-01, Khairpur USAID, PMIU 1 Package-02, Khairpur USAID, PMIU 1 Package-03, Sukkur USAID, PMIU 1 Package-04, Larkana USAID, PMIU 1 Package-05, Karachi USAID, PMIU 1 Package-06, Larkana USAID, PMIU 1 Package-07, Sukkur+ USAID, PMIU 1 4 Notice to Proceed Rolling Notice to Proceed to each Package USAID, PMIU 10
5 Construction Progress Photographs Rolling App. Const. MPR USAID, PMIU 33 6 Completed Environmental Compliance Monitoring Reports Rolling App. Const. MPR USAID, PMIU 33 7 Water Quality Testing Reports Rolling App. Const. MPR USAID, PMIU 33 8 Pre-Approved Sources of Critical Construction Materials Once Pre-Approved source of Material List USAID, PMIU 1 Additional Deliverables HSE Guidelines USAID, PMIU 1 Element Six - Procurement of Commodities and Equipment 1 Analysis of Furnishings Required for Schools Once Analysis of Furnishing USAID, PMIU 1 2 Analysis of Speciality Construction Items Once Speciality Construction Items USAID, PMIU 1 3 Procurement Plan(s) Once Procurement Plan(s) USAID, PMIU 1 4 Detailed Work Plan Specific to Procurement of Commodities andOnce Equipment USAID, PMIU Monthly 5 Tender Documents for Commodities and Equipment Packages Tender Documents Lot-01 USAID, PMIU 1 Tender Documents Lot-02 USAID, PMIU 1 Additional Deliverables Bid Evaluation Report Lot-01 USAID, PMIU 1 Bid Evaluation Report Lot-02 USAID, PMIU 1 E Services for Sindh Basic Education Program Completion Report
Appendix E
Record of Work Plan/Progress – Version-1 updated to August 2012 – E1
Record of Work Plan/Progress – Version-2 updated to June 2015 – E2
Record of Work Plan/Progress – Version-3 updated to September 2016 – E3
Halcrow Pakistan
Halcrow Pakistan (Pvt.) Ltd USAID A&E Services, Sindh Basic Education Programme Summary Work Plan Master Schedule ID Task Name Duration Start Finish 2012 2013 2014 2015 2016 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 1 Task Order Effective Date (ED) 0 wks Mon 2/20/12 Mon 2/20/12 Feb 20 '12 2 GENERAL MANAGEMENT AND ADMINISTRATION 209 wks Mon 2/20/12 Wed 2/17/16 3 Project initiation, planning and setting up 4 wks Mon 2/20/12 Fri 3/16/12 4 General advice and support to USAID, PMIU and other entities 209 wks Mon 2/20/12 Wed 2/17/16 5 Overall management and administration of the Contract 209 wks Mon 2/20/12 Wed 2/17/16 6 Project performance and progress monitoring & reporting 209 wks Mon 2/20/12 Wed 2/17/16 7 Security arrangements for all personnel, facilities and equipment 209 wks Mon 2/20/12 Wed 2/17/16 8 Finalise Branding Implementation Plan and Marking Plan 4 wks Mon 3/19/12 Fri 4/13/12 9 Regular communication with TOCOTR and reporting 209 wks Mon 2/20/12 Wed 2/17/16 10 IDENTIFICATION AND SCREENING OF CANDIDATE SITES 78 wks Sat 6/30/12 Thu 12/26/13 11 Component I - first 50 schools 0 wks Sat 6/30/12 Sat 6/30/12 Jun 30 '12 13 Component II - first 40 schools 0 wks Thu 8/30/12 Thu 8/30/12 Aug 30 '12 15 All Remaning Schools 69 wks Fri 8/31/12 Thu 12/26/13 17 CONCEPT STUDIES AND DETAILED STANDARD DESIGNS 26.4 wks Thu 3/1/12 Wed 8/29/12 18 Concept reports + approvals 12.4 wks Thu 3/1/12 Thu 5/24/12 22 Detailed standard designs + approvals 14 wks Fri 5/25/12 Wed 8/29/12 23 Detailed standard designs for modules 14 wks Fri 5/25/12 Wed 8/29/12 27 SITE ASSESSMENT, DESIGN, TENDER AND CONSTRUCTION 177.2 wks Sat 6/30/12 Fri 11/20/15 28 Regular Schools - Package I (flood affected schools) 87.7 wks Sat 6/30/12 Wed 3/5/14 Mar 5 '14 29 Site assessment + approvals 8 wks Sat 6/30/12 Thu 8/23/12 Aug 23 '12 33 Geotechnical and other investigations 4 wks Tue 7/31/12 Tue 8/28/12 Aug 28 '12 36 ERAC and EMMP + approvals 6 wks Mon 7/16/12 Mon 8/27/12 Aug 27 '12 40 Site adaptation of standard designs + approvals 6 wks Thu 8/30/12 Wed 10/10/12 Oct 10 '12 45 Tender documents for construction packages + approvals 5 wks Thu 9/6/12 Wed 10/10/12 Oct 10 '12 49 Tendering, tender evaluation and tender award 8.1 wks Wed 10/10/12 Wed 12/5/12 Dec 5 '12 56 Construction management and supervision 65 wks Wed 12/5/12 Wed 3/5/14 Mar 5 '14 72 Regular Schools - Package II 89 wks Fri 9/21/12 Thu 6/5/14 Jun 5 '14 73 Site assessment + approvals 7 wks Fri 9/21/12 Thu 11/8/12 Nov 8 '12 77 Geotechnical and other investigations 4 wks Fri 11/9/12 Thu 12/6/12 Dec 6 '12 80 ERAC and EMMP + approvals 6 wks Fri 10/5/12 Thu 11/15/12 Nov 15 '12 84 Site adaptation of standard designs + approvals 6 wks Fri 11/30/12 Thu 1/10/13 Jan 10 '13 89 Tender documents for construction packages + approvals 5 wks Fri 12/7/12 Thu 1/10/13 Jan 10 '13 93 Tendering, tender evaluation and tender award 10 wks Fri 12/28/12 Thu 3/7/13 Mar 7 '13 100 Construction management and supervision 65 wks Thu 3/7/13 Thu 6/5/14 Jun 5 '14 116 Regular Schools - Package III 84 wks Fri 10/19/12 Thu 5/29/14 May 29 '14 117 Site assessment + approvals 5 wks Fri 10/19/12 Thu 11/22/12 Nov 22 '12 121 Geotechnical and other investigations 4 wks Fri 11/9/12 Thu 12/6/12 Dec 6 '12 124 ERAC and EMMP + approvals 6 wks Fri 10/19/12 Thu 11/29/12 Nov 29 '12 128 Site adaptation of standard designs + approvals 6 wks Fri 11/23/12 Thu 1/3/13 Jan 3 '13 133 Tender documents for construction packages + approvals 5 wks Fri 11/30/12 Thu 1/3/13 Jan 3 '13 137 Tendering, tender evaluation and tender award 10 wks Fri 12/21/12 Thu 2/28/13 Feb 28 '13 144 Construction management and supervision 65 wks Thu 2/28/13 Thu 5/29/14 May 29 '14 160 Regular Schools - Package IV 84 wks Tue 2/5/13 Mon 9/15/14 Sep 15 '14 161 Site assessment + approvals 5 wks Tue 2/5/13 Mon 3/11/13 Mar 11 '13 165 Geotechnical and other investigations 4 wks Tue 2/26/13 Mon 3/25/13 Mar 25 '13 168 ERAC and EMMP + approvals 6 wks Tue 2/5/13 Mon 3/18/13 Mar 18 '13 172 Site adaptation of standard designs + approvals 6 wks Tue 3/12/13 Mon 4/22/13 Apr 22 '13 177 Tender documents for construction packages + approvals 5 wks Tue 3/19/13 Mon 4/22/13 Apr 22 '13 181 Tendering, tender evaluation and tender award 10 wks Tue 4/9/13 Mon 6/17/13 Jun 17 '13 188 Construction management and supervision 65 wks Mon 6/17/13 Mon 9/15/14 Sep 15 '14 204 Regular Schools - Package V 84 wks Tue 6/18/13 Mon 1/26/15 Jan 26 '15 205 Site assessment + approvals 5 wks Tue 6/18/13 Mon 7/22/13 Jul 22 '13 209 Geotechnical and other investigations 4 wks Tue 7/9/13 Mon 8/5/13 Aug 5 '13 212 ERAC and EMMP + approvals 6 wks Tue 6/18/13 Mon 7/29/13 Jul 29 '13 216 Site adaptation of standard designs + approvals 6 wks Tue 7/23/13 Mon 9/2/13 Sep 2 '13 221 Tender documents for construction packages + approvals 5 wks Tue 7/30/13 Mon 9/2/13 Sep 2 '13 225 Tendering, tender evaluation and tender award 10 wks Tue 8/20/13 Mon 10/28/13 Oct 28 '13 232 Construction management and supervision 65 wks Mon 10/28/13 Mon 1/26/15 Jan 26 '15 248 Regular Schools - Package VI 84 wks Mon 10/28/13 Fri 6/5/15 Jun 5 '15 249 Site assessment + approvals 5 wks Mon 10/28/13 Fri 11/29/13 Nov 29 '13 253 Geotechnical and other investigations 4 wks Mon 11/18/13 Fri 12/13/13 Dec 13 '13 256 ERAC and EMMP + approvals 6 wks Mon 10/28/13 Fri 12/6/13 Dec 6 '13 260 Site adaptation of standard designs + approvals 6 wks Mon 12/2/13 Fri 1/10/14 Jan 10 '14 265 Tender documents for construction packages + approvals 5 wks Mon 12/9/13 Fri 1/10/14 Jan 10 '14 269 Tendering, tender evaluation and tender award 10 wks Mon 12/30/13 Fri 3/7/14 Mar 7 '14 276 Construction management and supervision 65 wks Fri 3/7/14 Fri 6/5/15 Jun 5 '15 292 Regular Schools - Package VII 84 wks Fri 3/7/14 Thu 10/15/15 Oct 15 '15 293 Site assessment + approvals 5 wks Fri 3/7/14 Thu 4/10/14 Apr 10 '14 297 Geotechnical and other investigations 4 wks Fri 3/28/14 Thu 4/24/14 Apr 24 '14 300 ERAC and EMMP + approvals 6 wks Fri 3/7/14 Thu 4/17/14 Apr 17 '14 304 Site adaptation of standard designs + approvals 6 wks Fri 4/11/14 Thu 5/22/14 May 22 '14 309 Tender documents for construction packages + approvals 5 wks Fri 4/18/14 Thu 5/22/14 May 22 '14 313 Tendering, tender evaluation and tender award 10 wks Fri 5/9/14 Thu 7/17/14 Jul 17 '14 320 Construction management and supervision 65 wks Thu 7/17/14 Thu 10/15/15 Oct 15 '15 336 Regular Schools - Package VIII 84 wks Mon 4/14/14 Fri 11/20/15 Nov 20 '15 337 Site assessment + approvals 5 wks Mon 4/14/14 Fri 5/16/14 May 16 '14 341 Geotechnical and other investigations 4 wks Mon 5/5/14 Fri 5/30/14 May 30 '14 344 ERAC and EMMP + approvals 6 wks Mon 4/14/14 Fri 5/23/14 May 23 '14 348 Site adaptation of standard designs + approvals 6 wks Mon 5/19/14 Fri 6/27/14 Jun 27 '14 353 Tender documents for construction packages + approvals 5 wks Mon 5/26/14 Fri 6/27/14 Jun 27 '14 357 Tendering, tender evaluation and tender award 10 wks Mon 6/16/14 Fri 8/22/14 Aug 22 '14 364 Construction management and supervision 65 wks Fri 8/22/14 Fri 11/20/15 Nov 20 '15 380 PROCUREMENT OF COMMODITIES AND EQUIPMENT 168.4 wks Mon 5/14/12 Mon 8/3/15 381 Analysis of furnisihing required for standard designs 9 wks Thu 8/30/12 Wed 10/31/12 385 Analysis of speciality construction items 5 wks Mon 5/21/12 Fri 6/22/12 389 Procurement plan for commodities and equipment 6 wks Mon 5/14/12 Fri 6/22/12 393 Detailed work plan 6 wks Mon 7/2/12 Fri 8/10/12 397 Tender documents - as per approved work plan 113.2 wks Mon 6/3/13 Mon 8/3/15
Project: SBEP Work Plan Task Summary Inactive Task Inactive Summary Duration-only Manual Summary Finish-only Date: Thu 10/27/16 Milestone Inactive Task Inactive Milestone Manual Task Manual Summary Rollup Start-only
Page 1 Halcrow Pakistan (Pvt) Ltd USAID A&E Services, Sindh Basic Education Programme Master Work Plan (Baseline Rev-1) ID Task Name Actual % Baseline Baseline Start Baseline Finish Actual Start Actual Finish Predecessors 11 2012 2013 2014 2015 2016 2017 20 Complete Duration H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 1 SBEP 50% 211.4 wks 14 Feb '12 19 Feb '16 14 Feb '12 NA 2 Element - I GENERAL MANAGEMENT AND ADMINISTRATION 81% 211.4 wks 14 Feb '12 19 Feb '16 14 Feb '12 NA 3 Signing Off Agreement 100% 0.2 wks 14 Feb '12 14 Feb '12 14 Feb '12 17 Nov '16 14 Feb '12 4 Kick off Meeting 100% 0.2 wks 20 Feb '12 20 Feb '12 20 Feb '12 20 Feb '12 3FS+3 days 20 Feb '12 5 Deliverables 81% 210.4 wks 21 Feb '12 19 Feb '16 21 Feb '12 NA 23 Element - II IDENTIFICATION OF CANDIDATE SITES 100% 55.8 wks 30 Jun '12 24 Jul '13 24 Aug '12 31 Oct '13 24 Package - I Sites 100% 5 wks 30 Jun '12 02 Aug '12 24 Aug '12 15 Sep '12 29 Package - II Sites 100% 5 wks 30 Aug '12 03 Oct '12 19 Sep '12 30 Nov '12 34 Package - III Sites 100% 5 wks 18 Oct '12 21 Nov '12 28 Nov '12 31 Jan '13 39 Package - IV Sites 100% 5 wks 06 Dec '12 09 Jan '13 12 Nov '12 22 Mar '13 44 Package - V Sites 100% 5 wks 24 Jan '13 27 Feb '13 19 Sep '12 31 May '13 49 Package - VI Sites 100% 5 wks 14 Mar '13 17 Apr '13 18 Dec '12 29 May '13 54 Package - VII Sites 100% 5 wks 02 May '13 05 Jun '13 26 Dec '12 22 Jul '13 59 Package - VIII Sites 100% 5 wks 20 Jun '13 24 Jul '13 21 Jan '13 31 Oct '13 64 Element - III SITE ASSESSMENT 100% 65.8 wks 10 Aug '12 13 Nov '13 24 Aug '12 26 Nov '14 65 Package - I Schools 100% 9.6 wks 10 Aug '12 16 Oct '12 24 Aug '12 14 Dec '12 73 Package - II Schools 100% 15 wks 11 Oct '12 23 Jan '13 19 Oct '12 20 Mar '13 81 Package - III Schools 100% 15 wks 29 Nov '12 13 Mar '13 28 Nov '12 13 Apr '13 89 Package - IV Schools 100% 15 wks 17 Jan '13 01 May '13 12 Nov '12 15 Jul '13 97 Package - V Schools 100% 15 wks 07 Mar '13 19 Jun '13 19 Sep '12 31 Jan '14 105 Package - VI Schools 100% 15 wks 25 Apr '13 07 Aug '13 18 Dec '12 26 Sep '14 113 Package - VII Schools 100% 15 wks 13 Jun '13 25 Sep '13 26 Dec '12 26 Nov '14 121 Package - VIII Schools 100% 15 wks 01 Aug '13 13 Nov '13 21 Jan '13 26 Mar '14 129 Element - IV DESIGN & TENDER 99% 126 wks 21 Mar '12 13 Aug '14 21 Mar '12 NA 130 Concept Studies & Reports 99% 5.8 wks 21 Mar '12 26 Apr '12 21 Mar '12 NA 137 Detailed standard designs 100% 12 wks 02 Jul '12 21 Sep '12 02 Jul '12 05 Oct '12 141 Prequalification of Contractors 100% 6 wks 02 Oct '12 12 Nov '12 13 Aug '12 01 Mar '13 147 Package - I Site Adaptation & Tendering 100% 14.4 wks 24 Sep '12 01 Jan '13 15 Oct '12 27 Sep '13 27 Sep '13 160 Package - II Site Adaptation & Tendering 100% 20 wks 20 Dec '12 08 May '13 01 Jan '13 25 Feb '14 25 Feb '14 173 Package - III Site Adaptation & Tendering 100% 20 wks 07 Mar '13 24 Jul '13 15 Apr '13 26 Apr '14 26 Apr '14 186 Package - IV Site Adaptation & Tendering 100% 20 wks 23 May '13 09 Oct '13 06 Jan '14 15 Sep '14 15 Sep '14 199 Package - V Site Adaptation & Tendering 100% 20 wks 08 Aug '13 25 Dec '13 03 Feb '14 31 Dec '14 31 Dec '14 212 Package - VI Site Adaptation & Tendering 100% 20 wks 24 Oct '13 12 Mar '14 15 Sep '14 15 May '15 15 May '15 225 Package - VII Site Adaptation & Tendering 100% 20 wks 09 Jan '14 28 May '14 02 Dec '14 15 May '15 15 May '15 238 Package - VIII Site Adaptation & Tendering 89% 20 wks 27 Mar '14 13 Aug '14 02 Jan '15 NA 21 Jul '15 251 Element - V CONSTRUCTION MANAGEMENT & SUPERVISION 36% 195.1 wks 23 Apr '12 12 Jan '16 23 Apr '12 NA 252 Deliverables 100% 8 wks 23 Apr '12 14 Jun '12 23 Apr '12 14 Jun '12 255 Package - I Construction 83% 71 wks 16 Jan '13 27 May '14 27 Sep '13 NA 268 Package - II Construction 74% 71 wks 23 May '13 01 Oct '14 21 Mar '14 NA 281 Package - III Construction 52% 71 wks 15 Aug '13 24 Dec '14 21 May '14 NA 294 Package - IV Construction 40% 71 wks 31 Oct '13 10 Mar '15 17 Oct '14 NA 307 Package - V Construction 26% 71 wks 16 Jan '14 26 May '15 22 Jan '15 NA 320 Package - VI Construction 5% 71 wks 03 Apr '14 11 Aug '15 12 Jun '15 NA 333 Package - VII Construction 8% 71 wks 19 Jun '14 27 Oct '15 12 Jun '15 NA 346 Package - VIII Construction 0% 71 wks 04 Sep '14 12 Jan '16 NA NA 359 Element - VI PROCUREMENT OF COMMODITIES AND EQUIPMENT 25% 173.8 wks 14 May '12 08 Sep '15 21 May '12 NA 360 Analysis of furnisihing required for Schools 100% 9 wks 18 Jun '12 16 Aug '12 18 Jun '12 21 Jan '13 363 Analysis of speciality construction items 100% 5 wks 21 May '12 22 Jun '12 21 May '12 14 Jan '13 366 Detailed Work Plan for Procurement of Furnishing & Equipments 83% 6 wks 14 May '12 22 Jun '12 01 Jan '13 NA 369 Tender documents - as per approved work plan 13% 113 wks 11 Jul '13 08 Sep '15 18 Oct '14 NA
Task Inactive Task Duration-only Finish-only Original Baseline Date: 14 Feb, 2012 Baseline Rev-1 Date: 31 Aug, 2012 Milestone Inactive Milestone Manual Summary Rollup Monthly Status Update: 30 June, 2015 Summary Inactive Summary Manual Summary Print Date: 10 July, 2015 Inactive Task Manual Task Start-only
Page 1 of 1 Halcrow Pakistan USAID A&E Services, Sindh Basic Education Programme Master Work Plan (Baseline Rev-2) ID Task Name % Planned % Complete Baseline Baseline Start Baseline Finish Actual Start Actual Finish Predecessors 11 2012 2013 2014 2015 2016 2017 2018 20 Duration H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 H2 H1 1 SBEP 67% 58% 315.5 wks Tue 2/14/12 Mon 2/19/18 Tue 2/14/12 NA 2 Element - I GENERAL MANAGEMENT AND ADMINISTRATION 75% 73% 315.5 wks Tue 2/14/12 Mon 2/19/18 Tue 2/14/12 NA 3 Signing Off Agreement 100% 100% 0.2 wks Tue 2/14/12 Tue 2/14/12 Tue 2/14/12 Wed 11/15/17 Feb 14 '12 4 Kick off Meeting 100% 100% 0.2 wks Mon 2/20/12 Mon 2/20/12 Mon 2/20/12 Mon 2/20/12 3FS+3 days Feb 20 '12 5 Deliverables 75% 61% 314.5 wks Tue 2/21/12 Mon 2/19/18 Tue 2/21/12 NA 27 Element - II IDENTIFICATION OF CANDIDATE SITES 100% 100% 55.8 wks Sat 6/30/12 Wed 7/24/13 Fri 8/24/12 Thu 10/31/13 28 1-District Khairpur 100% 100% 5 wks Sat 6/30/12 Thu 8/2/12 Fri 8/24/12 Sat 9/15/12 33 2-District Sukkur 100% 100% 5 wks Thu 8/30/12 Wed 10/3/12 Wed 9/19/12 Fri 11/30/12 38 3-District Larkana 100% 100% 5 wks Thu 10/18/12 Wed 11/21/12 Wed 11/28/12 Thu 1/31/13 43 4-City Karachi 100% 100% 5 wks Thu 12/6/12 Wed 1/9/13 Mon 11/12/12 Fri 3/22/13 48 5-District Dadu 100% 100% 5 wks Thu 1/24/13 Wed 2/27/13 Wed 9/19/12 Fri 5/31/13 53 6-District Qamber Shahdadkot 100% 100% 5 wks Thu 3/14/13 Wed 4/17/13 Tue 12/18/12 Wed 5/29/13 58 7-District Jacobabad 100% 100% 5 wks Thu 5/2/13 Wed 6/5/13 Wed 12/26/12 Mon 7/22/13 63 8-District Kashmore 100% 100% 5 wks Thu 6/20/13 Wed 7/24/13 Mon 1/21/13 Thu 10/31/13 68 Element - III SITE ASSESSMENT 100% 100% 65.8 wks Fri 8/10/12 Wed 11/13/13 Fri 8/24/12 Wed 8/31/16 69 1-District Khairpur 100% 100% 9.6 wks Fri 8/10/12 Tue 10/16/12 Fri 8/24/12 Fri 12/14/12 77 2-District Sukkur 100% 100% 15 wks Thu 10/11/12 Wed 1/23/13 Fri 10/19/12 Wed 3/20/13 85 3-District Larkana 100% 100% 15 wks Thu 11/29/12 Wed 3/13/13 Wed 11/28/12 Sat 4/13/13 93 4-City Karachi 100% 100% 15 wks Thu 1/17/13 Wed 5/1/13 Mon 11/12/12 Mon 7/15/13 101 5-District Dadu 100% 100% 15 wks Thu 3/7/13 Wed 6/19/13 Wed 9/19/12 Fri 1/31/14 109 6-District Qamber Shahdadkot 100% 100% 15 wks Thu 4/25/13 Wed 8/7/13 Tue 12/18/12 Fri 9/26/14 117 7-District Jacobabad 100% 100% 15 wks Thu 6/13/13 Wed 9/25/13 Wed 12/26/12 Wed 8/31/16 125 8-District Kashmore 100% 100% 15 wks Thu 8/1/13 Wed 11/13/13 Mon 1/21/13 Wed 8/31/16 133 Element - IV DESIGN & TENDER 100% 90% 233 wks Wed 3/21/12 Thu 8/25/16 Wed 3/21/12 NA 134 Concept Studies & Reports 100% 100% 5.8 wks Wed 3/21/12 Thu 4/26/12 Wed 3/21/12 Wed 3/11/15 141 Detailed standard designs 100% 100% 12 wks Mon 7/2/12 Fri 9/21/12 Mon 7/2/12 Fri 10/5/12 145 Prequalification of Contractors 100% 100% 196 wks Tue 10/2/12 Tue 6/28/16 Mon 8/13/12 Mon 9/15/14 176 Package - I Site Adaptation & Tendering (Khairpur-I) 100% 100% 14.4 wks Mon 9/24/12 Tue 1/1/13 Mon 10/15/12 Fri 9/27/13 Sep 27 '13 189 Package - II Site Adaptation & Tendering (Khairpur-II) 100% 100% 20 wks Thu 12/20/12 Wed 5/8/13 Tue 1/1/13 Tue 2/25/14 Feb 25 '14 202 Package - III Site Adaptation & Tendering (Sukkur-I) 100% 100% 20 wks Thu 3/7/13 Wed 7/24/13 Mon 4/15/13 Sat 4/26/14 Apr 26 '14 215 Package - IV Site Adaptation & Tendering (Larkana-I) 100% 100% 20 wks Thu 5/23/13 Wed 10/9/13 Mon 1/6/14 Mon 9/15/14 Sep 15 '14 228 Package - V Site Adaptation & Tendering (Karachi-I) 100% 100% 20 wks Thu 8/8/13 Wed 12/25/13 Mon 2/3/14 Wed 12/31/14 Dec 31 '14 241 Package - VI Site Adaptation & Tendering (Larkana-II) 100% 100% 20 wks Thu 10/24/13 Wed 3/12/14 Mon 9/15/14 Fri 5/15/15 May 15 '15 254 Package - VII Site Adaptation & Tendering (Sukkur-II) 100% 100% 20 wks Thu 1/9/14 Wed 5/28/14 Tue 12/2/14 Fri 5/15/15 May 15 '15 267 Package - VIII Site Adaptation & Tendering (Dadu-I) 100% 100% 20 wks Thu 3/27/14 Wed 8/13/14 Fri 1/2/15 Wed 7/22/15 Jul 22 '15 280 Package - IX Site Adaptation & Tendering (Dadu-II) 100% 100% 68.2 wks Thu 6/12/14 Wed 9/30/15 Fri 1/2/15 Fri 9/18/15 Sep 18 '15 293 Package - X Site Adaptation & Tendering (Qamber-I) 100% 100% 58 wks Thu 8/28/14 Tue 10/6/15 Thu 1/15/15 Fri 3/18/16 Mar 18 '16 306 Package - XI Site Adaptation & Tendering (Qamber-II) 100% 96% 64 wks Thu 11/13/14 Sat 1/30/16 Thu 1/15/15 NA Jul 4 '16 319 Package - XII Site Adaptation & Tendering (Qamber-III) 100% 96% 57 wks Thu 1/29/15 Thu 2/25/16 Thu 1/15/15 NA Jul 18 '16 332 Package - XIII Site Adaptation & Tendering (Jacobabad-I) 100% 53% 47 wks Wed 4/15/15 Thu 3/3/16 Wed 12/17/14 NA Mar 4 '16 345 Package - XIV Site Adaptation & Tendering (Jacobabad-II) 1 00% 31% 45 wks Wed 7/1/15 Thu 5/5/16 Wed 12/17/14 NA Feb 26 '16 358 Package - XV Site Adaptation & Tendering (Kashmore-I) 100% 38% 41 wks Wed 9/16/15 Thu 6/23/16 Wed 2/3/16 NA Nov 15 '16 371 Package - XVI Site Adaptation & Tendering (Kashmore-II) 100% 38% 34 wks Tue 12/1/15 Thu 7/21/16 Wed 2/3/16 NA Dec 13 '16 384 Package - XVII Site Adaptation & Tendering (Karachi-II) 100% 38% 28 wks Fri 2/12/16 Thu 8/25/16 Wed 2/3/16 NA Nov 1 '16 397 Element - V CONSTRUCTION MANAGEMENT & SUPERVISION 62% 47% 300 wks Mon 4/23/12 Thu 1/11/18 Mon 4/23/12 NA 398 Deliverables 100% 100% 8 wks Mon 4/23/12 Thu 6/14/12 Mon 4/23/12 Thu 6/14/12 401 Package - I Construction (Khairpur-I) 100% 99% 101 wks Wed 11/6/13 Mon 10/12/15 Fri 9/27/13 NA 414 Package - II Construction (Khairpur-II) 100% 99% 84 wks Thu 3/6/14 Tue 10/13/15 Fri 3/21/14 NA 427 Package - III Construction (Sukkur-I) 100% 99% 89 wks Mon 5/26/14 Tue 2/2/16 Wed 5/21/14 NA 440 Package - IV Construction (Larkana-I) 100% 99% 75 wks Thu 10/2/14 Thu 3/3/16 Wed 10/15/14 NA 453 Package - V Construction (Karachi-I) 100% 99% 74 wks Thu 12/11/14 Thu 5/5/16 Thu 1/22/15 NA 466 Package - VI Construction (Larkana-II) 100% 80% 74 wks Wed 3/18/15 Thu 8/11/16 Fri 6/12/15 NA 479 Package - VII Construction (Sukkur-II) 100% 68% 48 wks Wed 3/18/15 Thu 2/11/16 Fri 6/12/15 NA 492 Package - VIII Construction (Dadu-I) 77% 70% 79 wks Wed 8/5/15 Thu 2/2/17 Mon 8/17/15 NA 505 Package - IX Construction (Dadu-II) 68% 55% 74 wks Thu 10/15/15 Fri 3/10/17 Wed 10/21/15 NA 518 Package - X Construction (Qamber-I) 54% 20% 91 wks Wed 10/21/15 Thu 7/13/17 Thu 4/14/16 NA 531 Package - XI Construction (Qamber-II) 37% 0% 87 wks Fri 2/12/16 Thu 10/12/17 NA NA 544 Package - XII Construction (Qamber-III) 33% 0% 85 wks Fri 3/18/16 Thu 11/2/17 NA NA 557 Package - XIII Construction (Jacobabad-I) 36% 0% 76 wks Tue 3/22/16 Tue 9/5/17 NA NA 570 Package - XIV Construction (Jacobabad-II) 23% 0% 82 wks Fri 5/20/16 Thu 12/14/17 NA NA 583 Package - XV Construction (Kashmore-I) 15% 0% 78 wks Fri 7/8/16 Thu 1/4/18 NA NA 596 Package - XVI Construction (Kashmore-II) 10% 0% 75 wks Fri 8/5/16 Thu 1/11/18 NA NA 609 Package - XVII Construction (Karachi-II) 5% 0% 69 wks Fri 9/2/16 Thu 12/28/17 NA NA 622 Element - VI PROCUREMENT OF COMMODITIES AND EQUIPMENT 85% 80% 244.6 wks Mon 5/14/12 Wed 1/11/17 Mon 5/21/12 NA 623 Analysis of furnisihing required for Schools 100% 100% 9 wks Mon 6/18/12 Thu 8/16/12 Mon 6/18/12 Mon 1/21/13 626 Analysis of speciality construction items 100% 100% 5 wks Mon 5/21/12 Fri 6/22/12 Mon 5/21/12 Thu 6/21/12 629 Detailed Work Plan for Procurement of Furnishing & Equipments 100% 100% 6 wks Mon 5/14/12 Fri 6/22/12 Fri 6/8/12 Tue 1/29/13 632 Tender documents - as per approved work plan 82% 76% 95.6 wks Thu 3/19/15 Wed 1/11/17 Mon 2/3/14 NA
Task Inactive Task Inactive Summary Manual Summary Rollup Finish-only Original Baseline Date: 14 Feb, 2012 Baseline Rev-1 Date: 31 Aug, 2012 Milestone Inactive Task Manual Task Manual Summary Baseline Rev-2(01-07-2015) Monthly Update: Sep-2016 Summary Inactive Milestone Duration-only Start-only
Page 1 of 1 E Services for Sindh Basic Education Program Completion Report
Appendix F
Record of List of Presentations & Events – F1 Record of Pictures on Key Branding & Marking Activities – F2
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
Summary of Presentation, Events and Workshops Record – 2012 S. No. Event Date Subject Brief Description
1 28-Feb-2012 Post Award Meeting To Discuss the TO compliances and way forward
2 14-May-2012 Security Workshop within To evaluate the importance and way Halcrow forward
3 05-Jun-2012 Presentation Concept options presentation to PMIU and USAID
4 11-Jun-2012 Launching Ceremony SBEP launching ceremony by iMMAP at Sukkur
5 27-Jul-2012 Presentation Progress update presentation to PMIU and USAID
6 31-Jul-2012 Presentation Progress update presentation to PMIU and USAID
7 15-Sep-2012 Presentation Proposed schools options presentation to PMIU and USAID
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
Summary of Presentation, Events and Workshops Record – 2013 S. No. Event Date Subject Brief Description
1 14-Feb-2013 SBEP-Halcrow Presentation to Presentation given on visit of Director Director OIE, USAID OIE USAID to HPK
2 19-Feb-2013 Safety and security workshop Arranged by USAID for al implementing partners
3 25-Mar-2013 Presentation - Prefabricated vs. Presentation to PSC meeting by PMIU Conventional Structures
4 27-Mar-2013 SBEP-MIS Dissemination SBEP-MIS Dissemination Conference by Conference iMMAP held at Pearl Continental Hotel, Karachi. 5 23-Apr-2013 PakInfo Training Program Training for USAID implementing partners to use PakInfo as a reporting tool to USAID
6 22-Aug-2013 OIG USAID Audit Presentation to OIG audit team
7 9-Sep-2013 Pre-Qualification Conference PQ Conference held at Pearl Continental Hotel
8 26-Sept-2013 Preconstruction conference PMIU briefing to education department officers for construction of schools, package-02 9 30-Oct-2013 USAID Visit to Koro Goth School First Preconstruction Conference attended (Package-01) by USAID officials 10 06 & 07 Nov- Pre Bid Visit and Brief Pre-Bid contractor’s visit to package-2 13 schools and project briefing session 11 23-Nov-2013 Pre-Construction Ceremony Ceremony held at Tando Nazar Ali Package-01 School
12 25-Nov-13 Pre-Construction Ceremony Ceremony held at Ghagri school Package-01 13 28-Nov-2013 Pre-Construction ceremony Ceremony held at Bozdar Wada School package-01
14 6-Dec-2013 CMP Launching Ceremony, Official launch ceremony for USAID Karachi funded Sindh Community Mobilization Program – CMP
15 6-Dec-2013 Pre-Construction ceremony Ceremony held at Setharja School package-01
16 14-Dec-2013 Pre-Construction ceremony Ceremony held at Tando Mir Ali School package-01
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
Summary of Presentation, Events and Workshops Record – 2014 S. No. Event Date Subject Brief Description
1 28-Jan-2014 Anti-Fraud Awareness and Organized by USAID OIG and OSG with prevention workshop TIP at Avari Hotel Karachi
2 17-Feb-2014 Ground breaking ceremony of Organized by IRD in cooperation with all District Khairpur (Package-01). SBEP implementing partners, USAID, PMIU, HE and Halcrow
3 15-Jan-2014 Briefing session with schools HM At PMIU office Karachi and education officials package-02, Khairpur
4 26-Mar-2014 Preconstruction community Ceremony held at all nine schools To Jun-2014 ceremony package-02 including MOU signing ceremony between SMC and construction Contractor.
5 13-Mar-2014 Anti-fraud awareness G2G Attended by Halcrow officials conference
6 22-April-2014 Briefing session with schools HM At PMIU office Karachi and education officials package-03, Sukkur
7 20-May-2014 Ground breaking ceremony Ground breaking ceremony of district Sukkur (Package-03) organized by Halcrow
8 07-Jun-2014 Certificate distribution ceremony An appreciation certificate distribution event conducted for the performers during Ground breaking ceremony at Sukkur.
9 07-June-2014 Preconstruction community Ceremony held at all eleven schools To Aug-2014 ceremony package-03 including MOU signing ceremony between SMC and construction Contractor.
10 20-Jun-2014 Dissemination conference at PC Dissemination conferences held at PC hotel hotel Karachi Karachi for Construction contractors & furniture manufacturers & suppliers organized by Halcrow
11 26-Jun-2014 Dissemination conference at Dissemination conference at Sukkur for Sukkur Construction contractors organized by Halcrow
12 12-Aug-2014 MOU signing ceremony with At US consulate Karachi with for Rotary International providing Computer and science equipment and furniture for SBEP
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
S. No. Event Date Subject Brief Description
13 27 to 30-Aug- USAID Education Specialist visit Visit all construction sites to assess the 2014 temporary facility being provided for academic purpose during construction period.
14 09-Sep-2014 Publication of Newspaper PMIU published a newspaper supplement supplement on the “Education Day”.
15 20-Oct-2014 Ground breaking ceremony of Organized by IRD in cooperation with all District Larkana (Package-04). SBEP implementing partners, USAID, PMIU, KBBS and Halcrow
16 20-Oct-2014 Preconstruction community Ceremony held at all Seven schools To Nov-2014 ceremony package-04 including MOU signing ceremony between SMC and construction Contractor.
17 20-Oct-2014 Protect the Environment Celebrated at various schools and To Nov 2014 “Plantation Day” surrounding location to make the environment protect, package-02 and 03.
18 20-Oct-2014 Briefing session with schools HM At Larkana DC office and education officials package-04, Larkana
19 03-Dec-2014 SBEP Dissemination conference, SBEP Dissemination conference held at Islamabad Islamabad, an introduction to the international donor and funding agencies
20 04-Dec-2014 MOU signing ceremony At US consulate Karachi with INTEL for providing IT services for SBEP
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
Summary of Presentation, Events and Workshops Record – 2015 S. No. Event Date Subject Brief Description
1 10-Jan-2015 Construction Package-05 Karachi, Attended by education department, Briefings to schools head masters School HM and SMC, contractor at PMIU Karachi office 2 03-Mar-2015 OIG Visit Visited to Halcrow office Karachi. A presentation given to Ms. Kayla Ma 3 19-Mar-2015 Ground Breaking Ceremony Organized by CMP at Damba Village school, Karachi 4 26-May-2015 Fraud awareness and prevention Attended by USAID Deputy Mission Seminar for G2G projects Director, Ms. Nancy Estes at Marriott Hotel Karachi.
5 02-Jun-2015 Educational Management Organized by CMP, Karachi. Organization (EMO) Road show
6 11-Jun-2015 Construction Package-06 Larkana, Attended by education department, Briefings to schools head masters School HM and SMC, contractor at DC Larkana office 7 12-Jun-2015 Construction Package-07 Sukkur, Attended by education department, Briefings to schools head masters School HM and SMC, contractor at Halcrow Sukkur office
8 12-Jun-2015 Ground Breaking Ceremony Organized by CMP Sukkur
9 17-Aug-2015 Construction Package-08 Dadu, Preconstruction conference, package-08 Briefings to schools head masters Dadu ,attended by education department, school HM and SMC, contractor at DC Dadu office
10 20-Aug-2015 Secretary Education visit Larkana Visited to all seven different sites at school Larkana for construction package-04
11 25-Aug-2015 USAID Environmental Conducted by USAID at PMIU office compliance briefing
12 01-Sep-2015 Rotary International Visit P-01A Representative visited to Koro Goth school, Khairpur to under construction school
13 02-Oct-2015 Ground Breaking to Dadu Organized by CMP
14 12-Oct-2015 Strategic Review and Analysis of Presentation given to USAID and PMIU Construction of Schools officials at PMIU office
15 15-Oct-2015 USAID Visit to Karachi USAID Islamabad team visited to under construction school in Karachi and shoed his satisfaction
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
S. No. Event Date Subject Brief Description
16 19-Oct-2015 Construction Package-09 Dadu, Preconstruction conference, package-08 Briefings to schools head masters Dadu ,attended by education department, School HM and SMC, contractor at Halcrow Sukkur office 17 19-Oct-2015 Let’s Girl Learn Conducted by USAID
18 26-Oct-2015 Security Briefing Session, Sukkur Conducted by Halcrow Security Manager at Sukkur office to all Halcrow technical and support staff
19 06-Nov-2015 Security Briefing Session, Larkana Conducted by Halcrow Security Manager at Larkana office to all Halcrow technical and support staff 20 09-Nov-2015 Anti-Fraud Briefing from OIG Conducted by USAID
21 16-Nov-2015 Pre-Bid Meeting Presentation A briefing on post qualification approach presented to all potential bidders at PMIU office
22 24-Nov-2015 M&E Evaluation for SBEP Conducted by SCDP
23 02-Dec-2015 SCDP Orientation Workshop Conducted by SCDP
24 10-Dec-2015 USAID M&E Workshop Conducted by SCDP
25 15-Dec-2015 First School Completion All milestone completed
26 17-Dec-2015 USAID Technical Audit to USAID technical and Audit team visited construction sites to different construction sites at Khairpur, Sukkur and Larkana schools
27 21-Dec-2015 Implementing Partners workshop Conducted by PMIU
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
Summary of Presentation, Events and Workshops Record – 2016 S. No. Event Date Subject Brief Description
1 17-Jan-2016 Field Visit Secretary Education & literacy Department GoS visited to Municipal School, Sukkur 2 21-Jan-2016 Presentation Program presentation to USAID Islamabad team at PMIU 3 12-Feb-2016 Introduction meeting Introduction to SBEP implementing partners with Deputy Mission Director USAID
4 16-Feb-2016 Workshop Review workshop with USAID at Islamabad
5 27-Feb-2016 Agreement Signing Ceremony Education Management Organization (EMO) Agreement signing ceremony at Chief Minister House GoS 6 01-Mar-2016 CO visit to Halcrow office Contracting Officer USAID visit to Halcrow Karachi office to review and discuss project
7 12-Mar-2016 OIG visit to Karachi School OIG USAID official team visited to Damba Village School, Karachi to assess the construction activities and investigate the complaint matter placed to TIP
8 15-Mar-2016 Meeting with OIG Follow up meeting with OIG at US Consulate Karachi
9 29-Mar-2016 AJ&K team site visit Education department team from AJ&K visited to various sites at Sukkur
10 29-Mar-2016 UNICF team site visit UNICF team visited to Koro Goth school at Khairpur
11 07-Apr-2016 1st school inauguration ceremony First school inaugurated by Chief Minister GoS and US Consul General at Koro Goth school
12 15-Apr-2016 1st Taking over of Koro Goth PMIU E&L GoS taken over the first school School for start of education activities through EMO in the state of art school in Sindh 13 27-Apr-2016 Pre-construction meeting Briefing to Education department, HM package-10, Qambar Shahdadkot and local notable personnel regarding start on construction activities
14 28-Apr-2016 2nd school inauguration ceremony 2nd school inauguration ceremony held at and tanking over Tando Mir Ali School
15 05-May-2016 M&E GoS visit M&E GoS team visited to Arain School to monitor furniture
Halcrow Pakistan
Appendix – F1 Record of Presentation & Event During Project Life
S. No. Event Date Subject Brief Description
16 10-May-2016 3rd school inauguration ceremony 3rd school inauguration ceremony held at and tanking over Arain School Sukkur 17 17-May-2016 M&E GoS visit M&E GoS team visited to Jhajh Regulator School, Khairpur to monitor furniture
18 17-May-2016 4th school inauguration ceremony 4th school inauguration ceremony held at and tanking over Jhajh Regulator School Sukkur 19 17-May-2016 USAID delegation visit to PMIU USAID Assistance to Director Administration visited to PMIU 20 24-May-2016 USAID delegation visit to PMIU USAID Islamabad team visited to PMIU
21 28-May-2016 Ground Breaking Ceremony Package-10 Qambar Shahdadkot ground breaking ceremony held at GBHS Monder Lakha school Qambar 22 31-May-2016 Technical Training/Workshop Halcrow senior team members technical training / workshop held at Sukkur office 23 12-Jul-2016 Workshop Antifraud training workshop conducted by USAID in Karachi
24 23-Aug-2016 5th school inauguration ceremony 5th school inaugurated by Minister Education GoS and US Consul General at Kolab Jial
25 30-Aug-2016 Presentation A program briefing presentation given to ADB at PMIU
26 21-Sep-2016 5th Anniversary to SBEP launch Celebration held at PMIU by cake cutting
27 22-Sep-2016 USAID visit to construction sites Randy Hatfield, Program Manager and USAID team visited to Sukkur schools
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
PQ Conference held at Pearl Continental Hotel – 09 September 2013
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Pre‐Construction Conference Ceremony held at GBLSS Koro Goth, 30 October 2013
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
GB Ceremony of Sukkur (Package-03) Organized by Halcrow, 20 May 2014
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
An Appreciation Certificate Distribution Event Conducted, 07 June 2014
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Dissemination Conference for Construction & Furniture Contractors at PC Hotel Karachi, 20 June 2014
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Dissemination Conference for Construction Contractors at Sukkur, 26 June 2014
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Dissemination Conference for Introduction to International Donors at Islamabad, 03 December 2014
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Dissemination Conference for Package -08 attended by HM and SMS at Dadu, 17 August 2015
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Field Visit of Secretary E & L Department GoS at Package – 04 & 06 Larkana, 20 & 22 August 2015
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Field Visit of Secretary E & L Department GoS at Municipal BHS Sukkur, 17 January 2016
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Introduction Meeting with Deputy Mission Director USAID, 12 February, 2016
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
OIG USAID Official Team Visited at GBHS Damba Village, Karachi, 12 March 2016
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
First School Inaugurated Ceremony by CM GoS and US Consul General at GBLSS Koro Goth, 07 April 2016
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
Halcrow Senior Team Members Technical Training / Workshop Held at Sukkur, 31 May, 2016
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
QA/QC Workshop Held at All District Staff Houses, July 2016
Halcrow Pakistan
Appendix – F2 Record of Pictures on Key Branding & Marking Activities
School Inaugurated by Minister E & L GoS and US Consul General of GBHS Kolab Jial, 23 August 2016
Halcrow Pakistan
E Services for Sindh Basic Education Program Completion Report
Appendix G
Procurement of Goods, Lot Distribution and Progress Table
Halcrow Pakistan
Halcrow Pakistan (Pvt.) Ltd. Sindh Basic Education Program Appendix - G Procurement of Goods, Lot Distribution and Progress Details
District / Distribution of Procurement Lots S. School Delivery Status (Actual) Construction School Name (Planned) no. Classroom Package Lot-1 Lot-2 Lot-3 Lot-1 Lot-2 Lot-3 1 GBLSS Koro Goth 14 Classrooms Type-1 1-Mar-16 2 Khairpur-I, GBHS Tando Nazar Ali 14 Classrooms Type-1 Progress Construction 3 GBLSS Ghagri 12 Classrooms Type-2 Package- 4 01/01A: 06 GBHSS Setharja 14 Classrooms Type-1 5 Schools GBHS Tando Mir Ali 14 Classrooms Type-1 10-Apr-16 6 GBHS Bozdar Wada 12 Classrooms Type-2 10-Aug-16 7 GBHS Karoondi 14 Classrooms Type-1A Progress 8 GBHS Jhajh Regulator 14 Classrooms Type-1A 10-May-16 9 GBELS PirEssa 14 Classrooms Type-1A 10 Khairpur-II, GBHS Satabo 14 Classrooms Type-1A Construction 11 GBHS Drib Mehar Shah 14 Classrooms Type-1A Package-02: 09 12 Schools GBHS KolabJial 14 Classrooms Type-1A 20-Aug-16 13 GBHS Fakirabad 14 Classrooms Type-1A 14 GBHSS Hussainabad 14 Classrooms Type-1A 15 GBHSS Sami 14 Classrooms Type-1A 16 GBHS Kamal Khan Indhar 12 Classrooms Type-2A 17 GGLSS Bhellar 08 classrooms Type-3 18 GBHS Mulla Ali 12 Classrooms Type-2A
19 Sukkur-I, GBHS Hussain Kalwar 12 Classrooms Type-2A 20 Constructi GGES Bedil Bekus 12 Classrooms Type-2A on 21 GBHS Dodanko 12 Classrooms Type-2A Package- 22 03: 11 G (N) Modern High School 14 Classrooms Type-1A GBPS Bakhshan Khan 23 Schools 08 Classrooms Type-3 Chakrani 24 GGPS Numaish Colony 12 Classrooms Type-2A 25 GBPS Abad Lakha 12 Classrooms Type-2A 26 GGELS Arain 08 Classrooms Type-3 1-May-16
For details of your nearest Halcrow office, visit our website www.halcrowpk.com
Halcrow Pakistan