Safe Work Permit (SWP) Document Number: Facility: RGP0004A Procedure – Administrative Regional Wood Buffalo FLOC: Revision Date: 2018/10/11 General Revision: 9
Table of Contents Purpose ...... 2 Scope ...... 2 Responsibilities...... 2 References ...... 8 Compliance ...... 9 Definitions ...... 9 Procedure...... 15 1. Initial Considerations ...... 15 2. Enter Area under Entry / Exit Log...... 16 3. Creating a Safe Work Permit...... 18 4. Safe Work Permit Review...... 19 5. Safing, Co-Authorization...... 20 6. Preparation for Workers to Go in the Field...... 22 7. Field Work Activities ...... 24 8. SWP Close Out ...... 29 Appendices ...... 32 Appendix 1 – Selecting the Proper Safe Work Permit...... 33 Appendix 2 – Instructions for Completing the Safe Work Permit Form...... 39 Appendix 3 – Blanket Safe Work Permit Assessment Log...... 57 Appendix 4 – Entry / Exit Log ...... 59 Appendix 5 – Risk Assessment Form ...... 61 Appendix 6 – Safe Work Permit Process Diagram...... 67
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Purpose To define how Safe Work Permits will be issued, processed, controlled and used to protect people, equipment, property, the environment and reputation of Suncor Oil Sands and In Situ facilities. Safe Work Permits define expectations to ensure the safe execution of work.
Scope This procedure applies to all work performed at Suncor Energy Inc. operating sites in the Wood Buffalo region including: Oil Sands and In Situ, East Tank Farm, and areas transitioned to operations at the Fort Hills site. This procedure is effective on Oct. 11, 2018 with full compliance by Nov.11, 2018.
Responsibilities The following individuals and groups have the following defined responsibilities:
Additional • Must safe, or coordinate safing of, equipment within the Authority Co-Authorizing Area (according to RGP0005A Control of Hazardous Energy), before signing Part H on the Safe Work Permit (SWP). • Must conduct a field assessment or unit inspection to verify a work area is safe in the Co-Authorizing Area (even if there are no isolations), before signing Part H on the SWP. • As part of field assessment, must identify hazards, prescribe precautions, and communicate findings to the Co-Authorizing Issuer so the information can be communicated to the Permit Issuer. • Must notify the Co-Authorizing Issuer of changes in the work area controlled by the Co-Authorizing Permit Office so the information can be communicated to the Permit Issuer. • If the Additional Authority is also the Co-Authorizing Issuer, they must understand and accept the accountabilities of both roles. • Will only authorize the number of permits that can be safely managed. • If gas tests are required in the Co-Authorizing area, must ensure they are performed according to the requirements of the Safe Work Permit. • Must communicate the status of co-issued permits, current conditions, hazards and operating limitations to incoming Operating personnel. • Monitor permitted work in the Co-Authorizing area for compliance and quality to ensure workers are not performing tasks outside of the Scope of Work stated on the Safe Work Permit).
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Responsibilities Continued
Area Authority • Must coordinate safing of equipment (according to RGP0005A Control of Hazardous Energy), before signing Part H on the Safe Work Permit. • Must conduct a field assessment or unit inspection to verify a work area is safe (even if there are no isolations), before signing Part H on the Safe Work Permit. • As part of field assessment, must identify hazards, prescribe precautions, and communicate findings to the Permit Issuer. • Must notify the Permit Issuer and Permit Receiver of changes in the work area. • Must ensure the Permit Issuer is aware of potential hazards that may affect the permitted work. • If the Area Authority is also the Permit Issuer, must understand and accept the accountabilities of both roles. • Will only authorize the number of permits that can be safely managed. • Must ensure gas tests are performed according to requirements of the safe work permit. • Must communicate the status of permits, current conditions, hazards, and operating limitations to incoming Operating personnel. • Must monitor permitted work for compliance and quality to ensure workers are not performing tasks outside of the Scope of Work stated on the Safe Work Permit.
Area Management • Must ensure Area personnel adhere to the requirements of this (Operations) procedure. • Must ensure Area personnel safe the equipment and work area as required by this procedure. • Must ensure Permit Issuers and Area Authorities are competent to issue Safe Work Permits for permitted work tasks. • Must ensure Safe Work Permit procedures and protocols are monitored, audited for quality and compliance, and enforced. • Must ensure audits are performed and reviewed, and actions for resolution are assigned to Operations personnel as specified in RGP09003.
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Responsibilities Continued
BU Area • Must ensure BU personnel adhere to the requirements of this Management procedure. (Maintenance, etc.) • Must ensure a designated Suncor Job Coordinator and appropriate contact information is specified for all permitted work. • Must ensure personnel within the BU are competent to request and receive safe work permits for permitted work tasks. • Must ensure Safe Work Permit procedures and protocols are monitored for quality and compliance and enforced. • Must ensure audits are performed and reviewed, and actions for resolution are assigned to BU personnel as specified in RGP09003.
Co-Authorizing • Must ensure the HEI Form is completed according to RGP0005A, Issuer and Part E of the permit is filled out before signing a safe work permit controlled by another Permit Office. • Must ensure all names entered by the Co-Authorizing Permit Office on the Safe Work Permit are legibly printed, and complete with signatures. • Must discuss sections on the SWP that are controlled by the Co-Authorizing Permit Office with the Permit Issuer, so the information can be communicated to the Permit Receiver. • Must ensure the Permit Issuer is aware of other work activities in the Co-Authorizing Area, so this information can be communicated to the Permit Receiver. • Must initial changes/corrections on the Safe Work Permit. • If the Co-Authorizing Issuer is also the Additional Authority, they must understand and accept the accountabilities of both roles. • Will only authorize the number of permits that can be safely managed in the Co-Authorizing Area. • Must provide support personnel if the Receiver requires a joint Field Tour. • Must communicate co-issued Safe Work Permits to relevant personnel, such as Additional Authority, and Operators within the Co-Authorizing Area. • Must archive co-authorized permits according to this procedure.
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Responsibilities Continued
Permit Issuer • Must ensure the HEI Form is completed according to RGP0005A, and Part H of the Safe Work Permit is signed by the required individuals. • Must ensure all information on the Safe Work Permit and work authorizations are clearly stated, legible and complete. • Must ensure all names on the SWP are legibly printed, and complete with signatures. • Must discuss all sections on the SWP with the Permit Receiver to ensure shared understanding of the work and job scope. • Must ensure the Permit Receiver is familiar with the work area, equipment, work scope, requirements, hazards and limitations associated with the job, and understands contents of the SWP. • Must evaluate if the Permit Receiver requires a joint site visit or assistance in conducting the FLHA. • Must ensure any additional work authorizations have been obtained. • Must determine if a Risk Assessment needs to be conducted before permit issue in accordance with Appendix 5. • Must ensure the Permit Receiver is aware of other work activities in the area. • Must determine gas testing requirements for Part G - Atmospheric Monitoring. • Must initial changes/corrections on SWP if changes need to be made due to changing plant conditions, personnel, or other reasons. • If the Permit Issuer is also the Area Authority, he or she must understand and accept the accountabilities of both roles. • Will only issue the number of permits that can be safely managed.
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Responsibilities Continued
Receiver • Must have and be able to provide proof of valid Permit Training. • Must sign on and off permit on behalf of a crew or team of workers. • Must ensure all workers engaged in the execution of the permitted work, understand and comply with the SWP requirements for the duration of the job. • Must ensure all conditions defined within the permit are met before starting work. • Must ensure all workers engaged in the execution of the permitted work conduct a FLHA before starting any work. • Must review requirements noted on SWP when conditions change. • Must review the safe work permit requirements to ensure controls and measures are still applicable if conditions change. • If work cannot proceed in a safe manner, the work must be immediately stopped and the Permit Receiver will immediately report to the Area Permit Issuer and await further instructions. • Must review the work scope, conditions and limitations of the permit and FLHA with newly introduced worker to the permitted work. • After an emergency evacuation, the Permit Receiver will contact the Permit Issuer and await instructions. • A Receiver can receive: • Blanket Permits from more than one Permit Office. • Specific Safe Work Permits from only one Permit Office at a time. Note: The Receiver must be able to perform all responsibilities shown in this section for all permits received. • Must ensure a copy of the permit and supporting documentation is located at the work location until the permit expires or the work is completed. • Must ensure workers involved in permitted work are only engaged in one permitted work task at any one time. • Must ensure workers stay within the work scope/description as described on the permit. • Must contact the Issuer to ensure conditions on the permit are still valid before starting work if the work is delayed or deferred. • Must ensure the original copy of the SWP is signed off in the presence of the Permit Issuer. • If the original Permit Receiver must leave the work site, a secondary trained Permit Receiver must sign onto the permit. The secondary Permit Receiver must take the SWP to the Permit Office to have the Permit Issuer initial the change. • Must ensure the work area and equipment has been cleaned and turned back to the Permit Issuer’s control. • Must communicate current permit and equipment status, and conditions and hazards for work that is not completed by the end of the shift to the Permit Issuer. • Must perform safing according to RGP0005A if the Receiver Safing Box is checked in Part F of the SWP.
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Responsibilities Continued
Requester • This person can be designated, or is, a Maintenance representative (Planner, Foreman, Supervisor, Scheduler or Coordinator). • Fill out the Safe Work Permit for the type of work being performed as specified in the SOW (Scope of Work). • Ensure SWPs are at the proper Permit Office in sufficient time for Operations to review, prepare and safely isolate the equipment. • Must complete the required sections of the Safe Work Permit. • Must determine if a Risk Assessment per Appendix 5 is required for the SOW, and if required, ensure risks identified are mitigated to acceptable levels before submitting the SWP to the Permit Office for review. • Must ensure the requested work is clearly stated on the permit.
Supervisor of • Must ensure permit receivers and workers comply with the Safe Requester, Work Permit requirements. Receiver & • Must ensure at least one person working on a job has received Workers Permit Receiver training. • Must ensure all workers designated to execute permitted work fully understand their requirements when working under a safe work permit. • Must ensure all workers engaged in the job execution follow approved procedures and/or work practices. • Must ensure workers are only involved in one permitted work scope at any one time. • Must ensure appropriate work authorizations are in place before requesting permits. • Must ensure Risk Assessments are performed before submitting SWPs to the Permit Office for review. • Must ensure the original copy of the completed FLHA is retained per RGM02002. • Must monitor permitted work for compliance and quality.
Workers • When working under a Safe Work Permit, at least one person working on a job must have received Permit Training to act as Permit Receiver. This person can be the crew's Supervisor if they remain at the job for its duration. The remaining workers are not required to have Permit Training, but must fully understand their responsibilities when working under a Safe Work Permit. • Must participate in a FLHA or equivalent before starting any permitted work. • Must follow approved procedures and/or work practices. • Must understand the hazards and associated controls as identified in the Risk Assessment. • Must inform Permit Receiver, Operations, their Supervisor and/or Contractor Coordinator of any hazardous conditions or changes in the job scope. • Must only be involved in one permitted work scope at a point in time.
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References • MOC 950210550 – Create CHE & PTW Procedures • LCS1024A – Radiation Safety Manual • LMP0022A – Vehicle Entry Authorization (Does not apply to facilities outside of Oil Sands) • LMS0020A – Working Alone • LMS0037A – Confined Space Entry • LMS0052A – Respiratory Protection • MSS0003A – Use of Portable Radio Frequency Communication Devices (Does not apply to facilities outside of Oil Sands) • MSS0012A – Craning and Rigging • NFP0016A – Land Use Permits • NFP0017A – Building Permits • NIP0019A – Road Closure Authorization • PGS0068A – Electrical Tie-In Authorization • PMP0100A – Leak Sealing of Pressure Equipment by Injecting of Chemical Compounds • PMP0180A – Coffins, Hot Taps, and On-Line Welding • RGM02002 - Field Level Hazard Assessment • RGM09001 – Electrical Safety Risk Management • RGP0005A – Control of Hazardous Energy • RGP0007A – Hot Work • RGP05001 – Management of Change • RGP09003 – Safe Work Permits Quality Checks • RGP09012 – Ground Disturbance Authorization • RGP15001 - OEMS Element 15: Incident and Hazard Management • RGS0002A – Permit Centre Layout • RGS0003A – Industrial Radiography • RGS0009A – Personal Protective Equipment • RGS0024A – Working at Heights • RHP00009 – Special Liquid Waste Disposal into Tailings Ponds • RHS0001A – Flame Resistant Workwear • RNS00001 – Fire Protection Systems and Equipment • RTS0003A – Civil Construction within Geotechnically Controlled Areas • SUN-00097 – Management of Change • SUN-00154 – Risk Management Standard • SUN-00175 – Electrical PPE Standard • SUN-00203 – Prime Contractor Health & Safety Standard • UTP0070A – Working in Proximity to Overhead Power Lines
General All personnel required to sign on, issue, review, or receive a Safe Work Permit must: Prerequisites • possess a valid OSSA Safe Work Permit Certificate • have successfully completed all relevant safety training that supports the permit system, according to the training matrix for their position description • be competent and knowledgeable for the area and equipment.
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Compliance • This procedure must be followed at all times. • If an Area needs to be exempted from complying with this procedure, the request must be documented using the MOC Process and approved by: • General Manager, OEMS Integration • Senior Vice President, Oil Sands Operations • Senior Vice President, Maintenance and Reliability.
Definitions The following terms and acronyms are used in this procedure:
Term / Acronym Definition Additional • The individual who signs the Safe Work Permit in Part H according Authority to Appendix 2. • Required when a permit crosses organizational boundaries (Area Operator or Area Technician in Co-Authorizing Area) • Can also be a relevant expert within the Permit Office jurisdiction who needs to authorize the work activity such as energized electrical work, fire watch, and confined space monitor.
ALARA As Low As Reasonably Achievable
All Clear A signal given to signify the end of an emergency evacuation.
Area Authority • Sometimes referred to as the Area Operator or Area Technician. • The individual who signs the Safe Work Permit in Part H according to Appendix 2.
Area Management Management responsible for the personnel and equipment within a Permit Office.
Area Owner Department accountable for the area designated by the coordinates indicated on the Suncor Oil Sands, In Situ or Ft. Hills grid map.
Associated Written process that supports the permitted work such as, but not Documentation limited to, risk assessments, work authorizations, safety impairment forms, procedures, practices, protocols, and work packages.
Authorizations Approvals required before receiving a Safe Work Permit. See Part E in Appendix 2.
Blanket SWP A Safe Work Permit that is used for activities extending beyond the time limitations of a Specific Safe Work Permit. Refer to Appendix 1 for additional information on Blanket SWPs.
BU Business Unit
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Definitions Continued
Term / Acronym Definition BU Area Management responsible for the BU personnel who will go into an Management area governed by a Permit Office.
Competent A worker who: Worker • is adequately qualified • is suitably trained • has sufficient experience to safely perform work without supervision, or with a minimal degree of supervision.
Co-Authorizing • The individual who signs the Safe Work Permit in Part H per Issuer Appendix 2. • Used when a permit crosses organizational boundaries.
Confined Space • An enclosed or partially enclosed space that is not designed or intended for continuous human occupancy, having restricted means of entry or exit that may become hazardous to a worker entering it because: A) of its design, construction, location or atmosphere. B) of the work activities, materials or substances in it. C) the provision of first aid, evacuation, rescue or other emergency response service is compromised. D) of other hazards relating to it. • Examples of confined spaces include, but are not limited to: • crawlspaces • ducts • excavations • exchangers • pipelines • piping systems • sewers • some components of major equipment.
Contractor/ Any person, firm or corporation having a contract directly with Suncor Vendor Oil Sands, In Situ, Fort Hills and Pipeline (north of Edmonton) facilities for performance of work.
EH&S Environment, Health & Safety
Emergency A situation where non-essential personnel must immediately leave a Evacuation work area and report to the safest Emergency Assembly Area.
Entrant An individual signing into an area using an Entry/Exit Log.
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Definitions Continued
Term / Acronym Definition Entry/Exit Log Used for work scopes that do not require a SWP. (Refer to Appendix 4)
Equipment Mobile or fixed oil production system components and their non- production supporting assets.
Equipment Owner Department that operates or uses the equipment.
Equipment Department that pays for maintaining/inspecting the equipment. Ownership
Extension A block on the Safe Work Permit that is used if a job will extend beyond the Date/Time Expired block shown on the SWP.
Field Tour A walk down and discussion that: • establishes mutual understanding for the scope of work to be performed, and • is performed safely at the physical location within touching distance of the asset. Where not possible to be within touching distance (e.g., rope access work), field tour is done as near as possible and within line of sight to the scope of work location. Refer to Appendix 2 Part H for mandatory requirements and additional information.
Fixed Asset Examples of fixed assets include: • permanent buildings • complete mechanical or electrical systems that will not be moved • trailers Note: Trailers can also be considered as equipment depending on the application.
Functional A code representing where equipment is installed in the field. Location (FLOC)
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Definitions Continued
Term / Acronym Definition Field Level Hazard An assessment of hazards conducted in the field with all personnel Assessment involved in the work task. The purpose of the FLHA is to assist workers (FLHA) assessing their workplace for hazards and to take steps to reduce risks to protect people, equipment, property, and the environment. Refer to RGM02002
Gas Testing A recordable method of detecting atmospheric conditions to verify safe work atmospheres.
Hazard The potential for an agent, activity, or process, to lead to harm and/or an incident.
Hazardous Energy Electrical, mechanical, hydraulic, pneumatic, chemical, nuclear, thermal, gravitational, or any other form of energy that could cause injury due to the unintended motion, energizing, start-up or release of such stored or residual energy in machinery, equipment, piping, pipelines or process systems.
Hazardous Areas that contain, or have the potential to contain, an explosive Location atmosphere.
Hazardous Any activity that may result in a release or ignition that can result in death Process or irreversible human health effects, significant property or environmental damage, or off-site impacts due to acute toxicity, flammability, explosiveness, corrosiveness, thermal instability, or latent heat.
HEI Hazardous Energy Isolation (Reference RGP0005A)
IDLH Immediately Dangerous to Life or Health
Incident • An unplanned event that has resulted in, or could cause, adverse consequences to people, the environment, property, or equipment. • A situation where people, organization or equipment does not perform according to established policies, standards and/or management expectations. • Incidents will be documented in accordance with RGP15001
Incident Record A form where the incident information, classification, causes, actions, and learnings, for example, are recorded, including any supporting evidence and documentation. An IM Tool is used to help record and retain this information. Refer to RGP15001 for IM Tool definition and additional information.
Independent A review performed by an individual or team that was not involved in Review the decision making process of the material being reviewed. The purpose of an independent review is to validate assumptions, logic used in the process, and conclusions made in the material being reviewed. The review should also confirm the material is clearly presented, and is acceptable for use.
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Term / Acronym Definition In-Field Permitting Where the SWP is signed at the asset for the scope of work to make it a valid SWP. It is recommended to be performed at the same time as when the Field Tour is conducted.
Job Coordinator A Suncor employee (or designate) responsible to ensure that contractors perform their work safely and work within the requirements of the SWP. In some situations, the Job Coordinator may be the Contract Coordinator.
LEL Lower Explosive Limit
Management of Defined in RGP05001 Change (MOC)
MSDS Material Safety Data Sheet
OEL Occupational Exposure Limit
Operator Assist Only used when emergency work must proceed in order to protect people, equipment, property or the environment. • A Safe Work Permit is not required during an Operator Assist. • Refer to RGP0005A for additional Operator Assist requirements.
Permit Issuer Person representing the Area or Equipment Owner (the UL or SS, or (Issuer) their designate) in the Permit Office who will sign SWPs allowing work to progress in the field.
Permit Receiver Individual who signs the SWP after discussing the SWP with the (Receiver) Permit Issuer, and agreeing to the requirements listed on the SWP. This can be a Supervisor of a crew working on the job, or Worker who is Permit Receiver trained.
Permit Requester Planner, Foreman, Supervisor, or Maintenance personnel who (Requester) generate SWPs for review by Operations before work requiring a SWP can be performed in the field.
Personal Flotation PPE that supports a person’s head above water, without the direct Device effort of the person wearing the equipment.
P&ID Piping and Instrumentation Drawing
PPE Personal Protective Equipment – Equipment or clothing worn by a person for protection from health or safety hazards associated with conditions at a work site.
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Term / Acronym Definition Prime Contractor A contractor and/or employer who enters into an agreement with the site owner to take ownership and transfer accountability from the site owner to the contractor and/or employer. This agreement will contain: • Legal description including a site map with coordinates demarcating the area approved for the prime contractor. • Process for controlling site access to other personnel provided by the Contractor. • Signed legal agreement with the terms and conditions between Supply Operations (approved by Business Area Vice President) and the contractor. Filed with Supply Chain. • Documented emergency response plan and fatality notification process. • Prime Contractor Blanket Permit along with map and coordinates issued by the Business Area. Refer to SUN-00204 for additional information.
Revalidation A block on the Safe Work Permit used after an emergency evacuation has suspended the SWP. If an area evacuation alarm is sounded, or Operations advises workers that the SWP is suspended, work is not to resume until the Permit Issuer revalidates the SWP.
Risk Assessment The identification and assessment of potential hazards to workers, environment or the reputation of Suncor Energy Inc. The Risk Assessment is to be performed as directed in Appendix 5.
SABA Supplied Air Breathing Apparatus
Safing / Safed Actions required to achieve isolation of equipment or an area by controlling sources of hazardous energy to a zero energy state.
SCBA Self-Contained Breathing Apparatus
SOW Scope of Work
SS Shift Supervisor
SWP (Safe Work Consists of both the original (top page) and field copy (bottom page) Permit) of the SWP Form. When triplicate forms are used, the middle copy is only for information and convenience. It is never returned to the Permit Office.
UL Unit Leader
WCB Workers Compensation Board
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Term / Acronym Definition W/N Work Notification
Worker • Suncor employees, contractors, or vendors who are entering an area controlled by Operations to perform work activities. • Individual who either signs-on/off of a FLHA before/after field work activities, or signs-in/out of an Entry/Exit Log in a given area.
Work Authorization Approvals required before receiving a Safe Work Permit. These include, but are not limited to: Confined Space Entries, Ground Disturbance Authorizations, Critical or Serious Lifts, or Electrical Encroachments. Refer to Part E in Appendix 2 for additional information.
WR Work Request (type of W/N)
Work Location The specific location at a worksite where tasks are being performed or conducted by a worker or group of workers.
Worksite A location where a worker is, or is likely to be, engaged in any occupation (Oil Sands and Firebag, are considered worksites). Vehicles or mobile equipment used by a worker in an occupation should be noted on the Safe Work Permit to determine if other authorizations are required.
IF YOU ARE IN DOUBT AT ANY TIME DURING THIS PROCEDURE, STOP AND ASK YOUR SUPERVISOR. Procedure 1. Initial Considerations
Responsibility Step Action Permit Requester 1.1 Identify work to be performed.
Permit Requester 1.2 Is work considered then … an emergency … Yes • go to Permit Office controlling the area where the work is needed and request an Operator Assist. Request the Permit Issuer work with Operations Management to provide an Operator Assist for the emergency work. Note: A SWP is not required during an Operator Assist. • exit this procedure. Go to RGP0005A for Operator Assist instructions. No • go to Step 1.3.
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Responsibility Step Action Permit Requester 1.3 Determine if an SWP is required for the work to be performed in the field. Note: Refer to Appendix 1 for guidance on when a Safe Work Permit is required, and which type of SWP to use. Is SWP required … then … Yes • go to Step 3.1.
No • go to Step 2.1.
2. Enter Area under Entry / Exit Log
Responsibility Step Action Entrant Supervisor 2.1 If required, provide Scope of Work to Entrant assigned to perform the activity in the field.
Entrant 2.2 Report to Permit Office for Area in which activity will be performed, and request permission from the Permit Issuer to sign in on the Entry/Exit Log.
Permit Issuer 2.3 Discuss the activity to be performed with the Entrant to determine if activity should be done under an Entry/Exit Log.
Permit Issuer 2.4 Should Entrant use then … Entry/Exit Log … Yes • discuss the activity to be performed to determine if the activity requires a SOW. Note 1: Activities that typically do not require a Scope of Work include the following: • Observations of other workers, audits. • Engineering walk downs. • Entries into areas to take measurements to support design or implementation activities. Note 2: Permit Issuer can require a Scope of Work at their discretion if the activity is complex or plant conditions warrant written work details. • go to Step 2.5.
No • advise Entrant on mechanism to use to gain entry into the area controlled by the Permit Office.
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Responsibility Step Action Permit Issuer 2.5 Is SOW required … then … Yes • advise Entrant of the need for an SOW and basis for this decision. Have Entrant return to their Supervisor to have an SOW generated. • go to Step 2.1.
No • go to Step 2.6.
Permit Issuer 2.6 Is SWP required … then … Yes • advise Entrant of the need for a SWP and basis for this decision. Have Entrant return to their Supervisor to have a SWP generated. • go to Step 1.3.
No • go to Step 2.7.
Permit Issuer 2.7 Confirm with the Area Authority that it is safe to enter the area.
Permit Issuer 2.8 Have Entrant sign in on the Entry/Exit Log. Note 1: Refer to Appendix 4 for a sample Entry/Exit Log and instructions for use. Note 2: As part of controlling the Entry/Exit Log, the Permit Issuer must know the activities that are being performed, location of Entrants in the field, and the time when Entrants will return from the area.
Entrant 2.9 Sign in on the Entry/Exit Log. Note: By signing the Entry/Exit Log, Entrants acknowledge that they will not change pre-approved activities, location, or time as discussed with the Permit Issuer. Changes to activities, location or time in the area must be approved by the Permit Issuer before making a change.
Entrant 2.10 Perform field activities. Note 1: If plant conditions change, return to the Permit Office for guidance. Note 2: If an emergency alarm sounds, all entries are cancelled. Exit the area and proceed to the Emergency Assembly Area noted on the Entry/Exit Log, and await instructions. Note 3: Entrants must return to the Permit Office after the “all clear” has been given to sign-in on the Entry/Exit Log again before re-entering the area.
Entrant 2.11 Are activities complete … then … Yes • go to Step 2.13.
No • go to Step 2.12.
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Responsibility Step Action Entrant 2.12 Are activities to be then … completed at this time … Yes • continue field activities. Monitor the following to ensure approved agreements are not violated: • time in area • work location has not changed • task has not changed. Note: If one or more of the above have been violated, report to the Permit Office to verify use of the Entry/Exit Log is still appropriate. • go to Step 2.10.
No • go to Step 2.13.
Entrant 2.13 Return to Permit Office and communicate the status of field activities with the Permit Issuer. Sign off on the Entry/Exit Log.
Permit Issuer 2.14 Advise Area Authority that Entrants have signed out of the area. Exit this procedure.
Permit Issuer 2.15 Entry/Exit Logs are to be retained by the Permit Office for not less than: • 1 year if no incident or unplanned event occurred during the work evolution • 2 years if an incident or unplanned event occurred during the work evolution • 7 years for incidents involving personal injury or WCB claims
3. Creating a Safe Work Permit
Responsibility Step Action Permit Requester 3.1 Review Scope of Work to determine SWP requirements. Note: At a minimum the SOW must contain the following: • A sequential list of tasks to be performed as part of the work. • Identification of support or special work to be performed as part of the work such as, scaffold, insulation and EHT activities, electrical tie-ins or outages, ground disturbance or confined space locations.
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Continued Responsibility Step Action Permit Requester 3.2 Fill out Safe Work Permit Form according to Appendix 2. Note 1: Only fill out the non-shaded areas on the SWP Form. Note 2: Do not sign in Part H of the SWP Form until the SWP has been reviewed by the Permit Issuer. Note 3: If additional space is needed for any section on the SWP, attach additional pages to the SWP. Cross reference pages attached to the SWP by entering the SWP number on the attached pages. If needed, perform a Risk Assessment of the job activities according to Appendix 5.
Permit Requester 3.3 Determine if any additional authorizations or documentation are needed as part of the SOW (reference Part E of SWP). Fill out additional authorizations or documentation using references in Appendix 2. Note: Where possible, have all additional authorizations approved before delivering SWP package to the Issuing Permit Office.
Permit Requester 3.4 Deliver completed SWP package and authorization forms to the Permit Office for review. Note 1: SWPs are to be delivered to the Permit Office in sufficient time for Operations to review, approve, prepare and safely isolate the equipment. When possible this should be a minimum of one full shift before the work is scheduled to be performed in the field (or at a time agreed to by the Permit Office). Note 2: Exceptions for SWP Package delivery to the Permit Office must be approved by the Operations Manager, SS, or designate, in the affected area.
4. Safe Work Permit Review
Responsibility Step Action Permit Issuer 4.1 Perform Independent Review of SWP, SOW and applicable authorization forms to verify the following: • Information in the SWP is complete according to Appendix 2. • The SOW is understandable and of sufficient detail for the complexity of the work to be performed. • Any additional authorization forms have been approved and attached to the package, and have been completed as required by the associated procedure. • There are enough Operations personnel on the affected shift to safely control the work activities.
Permit Issuer / 4.2 Determine if a Field Tour is required with Permit Receiver. Area Authority • Refer to Field Tour definition and Appendix 2 Part H for requirements.
Is Field Tour required … then … Yes • check YES in Part H of SWP. No • check NO in Part H and provide valid basis in Part J of SWP. • print and sign name next to comments.
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5. Safing, Co-Authorization
Responsibility Step Action Area Authority 5.1 Are any boxes checked in then … Part E of SWP … Yes • ensure work authorization(s) are completed and/or documentation attached. • go to Step 5.2.
No • go to Step 5.2.
Permit Issuer 5.2 Is isolation of equipment required … then … Yes • go to Step 5.3.
No • go to Step 5.5.
Permit Issuer 5.3 Is Receiver to then … perform safing … Yes • ensure safing requirements and accountabilities are clearly understood by the Area Authority and Permit Receiver per RGP0005A. Note: A lock box (as defined in RGP0005A) is not required when Receiver Safing is performed. If the Permit Issuer believes the isolation could have significant impact on the plant, equipment, site personnel, or for any other reason, Receiver Safing will not be performed and a Lock Box will be used. • go to Step 5.4.
No • request Operations to perform safing according to RGP0005A, and relevant specific equipment procedures. Note: Isolations in other Permit Office Area(s) can be performed in parallel with isolation activities in the Permit Owner Area. • go to Step 5.4.
Permit Issuer/ 5.4 Ensure safing requirements per RGP0005A has been completed. Area Authority
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Continued Responsibility Step Action Permit Issuer 5.5 Determine if the SWP requires Co-Authorization. Note: Co-Authorization is required in other Permit Office Areas when: • equipment owned by one area is located in another Permit Office jurisdiction • a Risk Assessment or procedure has determined that a Co-Authorization is required. • piping is isolated in other areas (i.e., cross boundary isolations as described in RGP0005A). Is Co-Authorization then … required … Yes • discuss cross boundary SWP with the other Permit Office Area(s), and request them to perform safing (if required) according to RGP0005A. • determine with the Co-Authorizing Issuer if an Additional Authority signature is required. • go to Step 5.6.
No • go to Step 5.9.
Permit Issuer/ 5.6 Ensure safing requirements and/or field assessment per RGP0005A has been Area Authority/ completed in the Co-Authorized Area. Additional Authority/ Co-Authorizing Issuer
Additional 5.7 Sign Part H of SWP per Appendix 2. Authority and • If multiple Additional Authorities need to sign a single SWP (e.g., the SWP Co-Authorizing crosses multiple Permit Office Areas), use the comments section (Part J) of the Issuer SWP, or attach an additional page to the SWP to document the reviews.
Co-Authorizing 5.8 Retain a copy of the SWP in the Co-Authorizing Permit Office while work is in Issuer progress.
Permit Issuer 5.9 Validate work authorizations and/or isolation documentation: • verify appropriate Co-Authorizing Issuer, and Additional Authority signatures are present on the Safe Work Permit in Part H as applicable.
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6. Preparation for Workers to Go in the Field
Responsibility Step Action Area Authority 6.1 Perform field assessment (unit inspection) to ensure it is acceptable for the work to be performed in the field. Include the following (but not limited to): • Identify hazards that may exist in the area during field assessment. • Where gas testing is required, ensure gas test results are documented in Part G of SWP per Appendix 2. • Prescribe precautions, and communicate findings to the Permit Issuer before signing Part H of the SWP.
Permit Issuer 6.2 Where a lockbox has been created for safing requirements, record Lock Box and Isolation number on SWP per Appendix 2.
Permit Issuer 6.3 Discuss tasks with Receiver to ensure SOW is correct as shown in the SWP package, SWP is valid for the SOW and tasks to be performed, and mutual understanding of the SWP requirements.
Is there a significant SOW then … change …
Yes • have Receiver change the scope in SWP. • go to Step 3.1.
No • go to Step 6.4.
Permit Receiver 6.4 Review Part H on whether or not a Field Tour is required. If Field Tour is … but Receiver … then … required wants Field Tour have Permit Issuer or Area Authority waived review Field Tour requirements and if acceptable, revise SWP per Appendix 2 to indicate Field Tour is not required. not required wants Field Tour have Permit Issuer or Area Authority revise SWP per Appendix 2 to indicate a Field Tour is required.
• where Field Tour is not required, ensure ‘No’ in Part H is checked and valid basis provided in Part J of SWP. Ensure Permit Issuer and/or Area Authority name is printed and signed next to comments.
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Responsibility Step Action Permit Issuer 6.5 Enter the date and time SWP is issued, and when the SWP will expire in Part A. Note 1: Typically, the end date/time will be 12 hours or less from the issue date/time, for a Specific SWP. It is not required for a SWP to terminate at the end of a Permit Issuer’s shift. Refer to Appendix 1, Paragraph 4.3, and Appendix 2 for the methodology to extend a Specific SWP beyond 12 hours. Note 2: If Permit Issuer and Area Authority is the same person, and a Field Tour is required, Steps 6.5 to 6.7 can occur after Field Tour depending on In-Field Permitting requirements.
Permit Issuer 6.6 Sign SWP per Appendix 2, which authorizes the work to be performed.
Permit Receiver 6.7 Sign SWP per Appendix 2, indicating agreement with the requirements of the SWP, SOW and applicable authorization forms.
Permit Receiver 6.8 Where Field Tour is required, go to the work location and perform Field Tour. and • Consider In-Field Permitting for issuing a permit at the job location. Area Authority or Permit Issuer
Permit Receiver 6.9 Discuss the SWP to ensure a mutual understanding of the SWP requirements. and Area Authority
Area Authority 6.10 Sign SWP per Appendix 2, signifying area is safe and is acceptable for personnel to go to work.
Permit Receiver 6.11 Ensure Part H has all the valid signatures.
Permit Issuer or 6.12 Does Permit Issuer or Area then … Area Authority Authority need to leave Worksite … Yes • go to Step 6.13. No • have Permit Issuer and Area Authority continue duties as described in this procedure. • go to Step 6.16.
Permit Issuer or 6.13 Is another Permit Issuer or then … Area Authority Area Authority available … Yes • transfer responsibilities per Appendix 1. • go to Step 6.15.
No • suspend all field work activities until another Permit Issuer or Area Authority is available. • go to Step 6.14.
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Continued Responsibility Step Action Permit Issuer or 6.14 When another Permit Issuer or Area Authority becomes available, transfer Area Authority responsibilities as noted in Appendix 1.
Replacement 6.15 Perform duties as described in this procedure. Permit Issuer or Area Authority Permit Receiver 6.16 If Lock Box number is noted in Part A of the SWP, install Personal Lock and Department Lock on Lock Box. Note 1: Refer to RGP0005A for additional information on personal and departmental lock use. Note 2: A Department Lock is only required to be installed if the Receiver is the first person in their department hanging their Personal Lock (for example, if another work team from the Receiver’s department has already put a Department Lock on the Lock Box, the second group from the department is not required to put another Department Lock on the Lock Box). Note 3: Do not hang personal or department locks on a Lock Box without verifying that the seal number recorded on the HEI is the same as the security seal on the Lock Box.
Permit Receiver 6.17 Take SWP and any applicable work authorizations to the field. Note: The SWP and all other applicable work authorizations must be at the work location and accessible to all personnel involved in the work activities until the permit expires or the work is completed.
7. Field Work Activities
Responsibility Step Action BEFORE REMOVING ANY EQUIPMENT THAT HAS A RED AND YELLOW LOCK ATTACHED TO THE EQUIPMENT, CONTACT OPERATIONS FOR LOCK REMOVAL AND POTENTIAL LOCK RE-INSTALLATION AFTER NEW EQUIPMENT IS INSTALLED. Permit Receiver 7.1 Perform FLHA at the work location with all personnel involved in the permitted work. Note: The FLHA must be at the work location and accessible to all personnel involved in the work task.
Permit Receiver 7.2 If Receiver is to perform safing, safe components according to RGP0005A.
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Responsibility Step Action Permit Receiver 7.3 Perform field work as specified in the SWP, SOW, and applicable authorization forms. • The Permit Receiver is accountable for communicating head counts to the Emergency Contact in an Emergency Evacuation. If the crew size increases or decreases, modify the number for the crew size on the SWP located in the field. Review the FLHA with all new crew members. • If safing was performed and the safing is inadequate for the work to be performed, inform Permit Issuer. Generate an Incident Record according to RGP15001 so the cause of the error can be determined and appropriate corrective/preventive actions can be developed to prevent recurrence.
Area Authority and 7.4 Use the following table to determine next action. Permit Receiver If you are the … then … Area Authority • go to Step 7.5.
Permit Receiver • go to Step 7.8.
Area Authority 7.5 Monitor work activities and revoke work permits if the work is not being executed in a safe manner, or if changes in the environment will make continuation of the work unsafe. Note: Poor work execution may include the Permit Receiver or Workers not adhering to the conditions of the SWP.
Area Authority 7.6 Is field work complete … then … Yes • continue normal duties and monitoring other SWPs in the field. • go to Step 8.1.
No • go to Step 7.7.
Area Authority 7.7 Have work conditions then … changed … Yes • notify work crews in the area to stop work and report to the Permit Office or other safe location. • go to Step 7.17.
No • go to Step 7.5.
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Responsibility Step Action Permit Receiver 7.8 If an Area Evacuation then … Alarm … sounds • have all personnel working under the SWP report to the Emergency Assembly Area listed on the SWP. Note: The SWP is suspended in the event of an emergency evacuation. • go to Step 7.9.
does not sound • go to Step 7.14.
Permit Receiver 7.9 Contact the Emergency Contact person (or office) using the information in the Emergency Contact Info box on the SWP, and provide a head count.
Permit Receiver 7.10 Stay at the Emergency Assembly Area until Area Authority, or other authorized individual, gives ALL CLEAR signal. Is ALL CLEAR given, or then … authorization to leave Emergency Assembly Area received … Yes • go to Step 7.11.
No • go to Step 7.10.
Permit Receiver 7.11 Request the Permit Issuer to revalidate SWP to allow resumption of work activities. Note: The Permit Receiver will not allow any workers to return to the work area until the Permit Issuer revalidates the SWP.
Permit Issuer 7.12 Is it acceptable for then … workers to return to work … Yes • initial the Revalidation box on the SWP according to Appendix 2. • go to Step 7.13.
No Provide instructions to Permit Receiver on actions to take. Actions could include: • cancel SWP. Ask Receiver(s) to submit another SWP and return to the area at another time. Go to Step 7.22. • wait until it is safe for workers to return to the work area. Go to Step 7.12.
Permit Receiver 7.13 • Return to work area and continue work activities. • Go to Step 7.1.
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Responsibility Step Action Permit Receiver 7.14 Is the Permit Receiver able then … to continue supervising work activities … Yes • go to Step 7.16.
No • get a trained Permit Receiver (Secondary) to sign on to the permit. • go to Step 7.15.
Permit Receiver 7.15 Have the Permit Issuer initial the change. In the comments section (Part J) of the (Secondary) SWP signify transfer of Receiver ownership by: • Entering the words ‘Secondary Receiver’ • Printing name, sign, date and time to indicate who is taking Receiver ownership • Entering contact information. Initial and date entry in Part J of SWP. Go to Step 7.1.
Permit Receiver 7.16 Is worker injured during then … work activities … Yes • contact the Emergency Contact person (or office) using the information in the ‘Emergency Contact Info’ box on the SWP. Depending on the injury, request Permit Issuer to suspend the SWP. • ask if a non-injured worker should report to the Emergency Meeting Point shown on the SWP. • follow instructions from Emergency Contact. • go to Step 7.11.
No • go to Step 7.17.
Permit Receiver 7.17 Have work conditions then … changed … Yes • stop work. Put job in a safe condition if safe to do so. • go to Step 7.18.
No • go to Step 7.19.
Permit Receiver 7.18 • Report to Permit Office to receive further instructions. • Go to Step 7.12.
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Responsibility Step Action Permit Receiver 7.19 Is field work complete … then … Yes • return to Permit Office and communicate with Permit Issuer that field work is complete. • go to Step 8.1.
No • go to Step 7.20.
Permit Receiver 7.20 Is extension required … then … Yes • discuss reason for extension with Permit Issuer. • go to Step 7.21.
No • continue field activities. • monitor the following to ensure the SWP is not violated: • task has not changed, • work location has not changed, and • site conditions have not changed. • If one or more of the above have changed, report to the Permit Office for instructions. • go to Step 7.3.
Permit Issuer 7.21 Is extension then … approved … Yes • authorize extension according to Appendix 2. • go to Step 7.1.
No • advise Permit Receiver to stop work at designated time on SWP. Have workers put work in safe condition and return to Permit Office for additional instructions. • provide instructions to Permit Receiver on actions to take. Actions could include, but are not limited to: • ask workers to submit another SWP and return to the area at another time • have workers report to their supervisor and request that the next shift finish the job using a new SWP. • go to Step 7.22.
Permit Receiver 7.22 Close out SWP as instructed in Part I of Appendix 2. Go to Step 3.1.
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8. SWP Close Out
Responsibility Step Action Permit Receiver 8.1 Was Personal and then … Department Lock installed as noted in Step 6.17 … Yes • remove Personal Lock from Lock Box. • advise Supervisor that Personal Lock has been removed. • go to Step 8.2.
No • go to Step 8.3.
Receiver 8.2 Do any other direct then … Supervisor reports have Personal Locks on Lock Box … Yes • leave Department Lock on Lock Box until other workers have removed their Personal Locks. • continue normal duties and monitoring other SWPs in the field. • go to Step 8.2.
No • Remove Department Lock from Lock Box if the Scope of Work is complete. • go to Step 8.3.
Permit Receiver 8.3 Sign off Part I of the SWP per Appendix 2 Part H and I indicating that: • The job is complete. • Personnel safing devices have been removed. • The area has been cleaned. Ensure the SWP number on both copies match.
Permit Issuer and 8.4 Use the following table to determine next action: Permit Receiver If you are the … then … Permit Issuer go to Step 8.7.
Permit Receiver go to Step 8.5.
Permit Receiver 8.5 Notify Receiver Supervisor that work is complete.
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Responsibility Step Action Receiver 8.6 • Process W/N and close out additional authorizations according to BU work Supervisor (or practices. If BU work practices do not exist, use the following as a guide: designate) • upload W/N and any additional authorizations into W/O. • communicate with other departments (those involved with additional authorizations) that work is complete. Note 1: A phone call, followed-up with an email, is the preferred method of communication. Note 2: Communication with the Permit Office involved with the SWP does not need to be performed as they will already have been notified of work status per this procedure. • Exit this procedure.
Permit Issuer 8.7 Validate completion of the work (e.g., verify the Receiver completed Part I of the SWP), and close the SWP in accordance with Appendix 2 Part I. • Ensure the SWP number on both copies match.
Permit Issuer 8.8 Does Co-Authorizing then … signature exist on Safe Work Permit … Yes • notify Co-Authorizing Permit office that it is acceptable to close-out isolation of equipment in accordance with RGP0005A. • go to Step 8.9.
No • go to Step 8.10.
Permit Issuer 8.9 Send a copy of Co-Authorized permits to Co-Authorizing Issuer for retaining.
Permit Issuer / 8.10 Ensure all SWP records, including additional authorizations and copies of Co-Authorizing Co-Authorized SWPs, are retained by the Permit Office for not less than: Issuer • 1 year if no incident or unplanned event occurred during the work • 2 years if an incident or unplanned event occurred during the work • 7 years for incidents involving personal injury or WCB claims. Note 1: The Permit Office will retain the top copy of the SWP, and copies of the additional authorizations. When the bottom copy of the SWP contains additional information (for example gas testing results, Area Authority signature), the bottom copy must also be retained. Note 2: It is recommended that Permit Offices retain all Safe Work Permits by the following grouping: • Specific • Blanket • Confined Space Entries • Permits involving unplanned events – ‘incidents’
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Responsibility Step Action Permit Issuer 8.11 Was isolation of equipment then … required as part of SWP … Yes • close-out isolation of equipment according to RGP0005A. • exit this procedure.
No • exit this procedure.
End of Procedure
General The following individuals and groups have the following defined responsibilities: Responsibilities CHEPTW • Provides resolution of any interpretation issues associated with Community of this procedure. Practice • Review requests for procedure changes from BUs, and update this document if required Regionally.
General Manager • Ensures this document is reviewed according to the required OEMS Integration revision cycle.
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Appendices
*** Note: Forms and/or diagram with the symbol (***) in the tables below can be found in Livelink using the following link: http://ecmprd.network.lan/ecmlivelinkprd/llisapi.dll?func=ll&objId=175988151&objAction=browse&vie wType=1
Appendix Description
1 Selecting the Proper Safe Work Permit
2 Instructions for Completing the Safe Work Permit Form
3 Blanket SWP Assessment Log (***)
4 Entry/Exit Log (***)
5 Risk Assessment Form (***)
6 Safe Work Permit Process Diagram (***)
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Appendix 1 – Selecting the Proper Safe Work Permit
1. Purpose: This Appendix describes when a Safe Work Permit is required, and which SWP should be used: • Blanket Hot SWP • Blanket Cold SWP • Specific Hot SWP • Specific Cold SWP. This Appendix also identifies when an SWP is not required.
2. When a Safe Work Permit is required: Safe Work Permits are intended to help control and coordinate maintenance tasks. Use of a Safe Work Permit provides a means of protecting the health of the individual by significantly reducing the risk of injury associated with field work activities, and make the workers aware of hazards associated with work and the safe practices necessary to deal with these hazards. All workers are responsible for protecting the health and safety of themselves and other workers. A Safe Work Permit is required for all work conducted on Suncor Oil Sands, In Situ, and OSV sites, with the exception of the activities noted in the following section.
3. When a Safe Work Permit is not required: 3.1 A Safe Work Permit is not required for the following activities: 3.1.1 Routine non-hazardous work in: Designated Operating Areas such as: • Maintenance Shops • Laboratories • Maintenance lay down areas • Roads and grounds Non Designated Operating Areas such as: • Maintenance Shops • Laboratories • Maintenance lay down areas • Office Buildings • Warehouses • Roads and grounds 3.1.2 Routine office functions, support shop work and housekeeping in non-hazardous areas. 3.1.3 All operating activities performed by operations personnel. 3.1.4 Emergency Services Department response activities. 3.1.5 Operator Assist – emergency work which must proceed in order to protect people, equipment, property or environment without the issuance of a “Safe Work Permit”. • Operator Assist situations must be approved by a Unit Leader or Shift Supervisor. • In these situations, it is mandatory for Operations personnel to be physically present at the scene, or in constant radio communication with the worker until the task is completed or a safe work permit can be issued.
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Appendix 1 – Selecting the Proper Safe Work Permit Continued 3.1.6 Other activities as approved by Area Management after completion of risk/hazard assessment, such as work covered by a specific procedure. 3.1.7 All non-operating personnel entering operating areas must be covered under a safe work permit, sign in via the Entry/Exit log, or follow area specific entry protocols (such as Mine or Tailings entry / access). Refer to Appendix 4 for a copy of the Entry/Exit log, and instructions for its use.
4. Specific Safe Work Permit: 4.1 A specific Safe Work Permit is a written record which authorizes: • Specific work • Specific location • Specific requirements • Specific start and stop times based on Receiver's shift not Operation's shift. 4.2 Receiver responsibilities on a Safe Work Permit can be transferred to other responsible individuals according to the guidelines in this procedure. 4.3 Transfer of Permit Issuer or Area Authority responsibilities can be performed using the following guidelines. Note that in the following examples: • The SWP is not suspended during Operations turnovers or transfers, unless a suitable replacement is not available • Field tour is not required by on-coming Area Authority to relieve off-going Area Authority • Work activities in the field do not need to stop during transfer activities. Example 1: SWP does not require an extension (total duration of permit is less than or equal to 12 hours). This could occur if the Permit Issuer or Area Authority had to leave site early, shift relief, or a Safe Work Permit was started mid-shift and will continue into the following shift with the same work crew. • The original Permit Issuer or Area Authority will provide their replacement with a face-to-face turn- over of open permits. • The incoming Permit Issuer or Area Authority will inherit the responsibility to maintain the requirements of the permit issued on the previous shift. The incoming Permit Issuer or Area Authority must initial the top copy of the SWP in Part H (in the "Permit Issuer" row, or "Area Authority" row as applicable) to indicate they have taken responsibility of the SWP. Example 2: SWP has been extended to go longer than 12 hours based on the Receiver's shift. This could occur during a critical job that must be completed without delay, and the work is forecasted to extend beyond the permit’s expiration time. • The SWP must be extended by a Permit Issuer. Refer to Part A in Appendix 2 for instructions on how to extend a permit. • The original Permit Issuer or Area Authority will provide their replacement with a face-to-face turn- over of open permits. • The incoming Permit Issuer or Area Authority will inherit the responsibility to maintain the requirements of the permit issued on the previous shift. The incoming Permit Issuer or Area Authority must initial the top copy of the SWP in Part H (in the "Permit Issuer" row, or "Area Authority" row as applicable) to indicate they have taken responsibility of the SWP. • The incoming Permit Issuer will initial the top copy of the SWP in Part A (in the "Extension" row or box, adjacent to the original initials that authorized the extension.
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Appendix 1 – Selecting the Proper Safe Work Permit Continued Example 3: The original Permit Issuer or Area Authority becomes unable to effectively perform a turnover of work. This could occur if an individual got sick during the shift. • All open Permits will be suspended. • Area Management is to designate a competent, OSSA-trained replacement. • The Permit Issuer or Area Authority who relieves the original Permit Issuer or Area Authority shall review all suspended permits and revalidate per Appendix 2, or issue a new permit.
5. Blanket Safe Work Permit: 5.1 A Blanket Safe Work Permit is a written record which coordinates activities on: • A specific piece of equipment or area. Equipment must be confirmed to be at a zero energy state. Note: Equipment must be confirmed to be at a zero energy state unless the scope of work does not require Control of Hazardous Energy or the individual to come in contact with hazardous energy. For example running checks, lube checks. • Single or multiple jobs, tasks and trades. • Work within a clearly defined physical boundary. Note: If a single permit can be used for work that will take greater than 16 hours, a Blanket Safe Work Permit can be used in lieu of a Specific SWP. Otherwise, use a succession of Specific Permits for each shift of portion of work. When a Blanket Permit is used, all the requirements of a Specific SWP must be met. 5.2 A Blanket Safe Work Permit: • Defines time periods during which the work can be performed • Document review or re-assessment of the permit (required every two weeks. Document review per Appendix 3) • Exceptions will be defined and approved by company specific safe work practices. 5.3 A Blanket Safe Work Permit must include a detailed Scope of Work. Any limitations will be clearly defined on the SWP. 5.4 A Blanket Safe Work Permit must include a detailed Risk Assessment. 5.5 A Blanket Safe Work Permit is issued by Operations Area Management or their designee and received by Execution Area Management or their designee. 5.6 A Blanket Safe Work Permit may transfer all or part of the responsibility for issuing further permits/authorizations to the Permit Receiver. May be used to designate "Prime Contractor" status. Note 1: Blanket Safe Work Permits do not eliminate the requirement to have Specific Safe Work Permits or associated authorizations. All Tasks outside the agreed upon Scope of Work will require Specific Safe Work Permits and associated authorizations. Note 2: Blanket Safe Work Permits cannot be used in place of work authorizations. For example: • leak sealing • engineered leak enclosures • hot taps • online welding • ground disturbance • industrial radiography.
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Appendix 1 – Selecting the Proper Safe Work Permit Continued
6. Hot Safe Work Permit: Note: Refer to RGP0007A Hot Work procedure for information on execution of hot work activities. 6.1 A hot Safe Work Permit is required when execution of work has the potential to ignite flammable or explosive vapours or combustible materials that may be present or introduced into the area, for example: • Cutting, welding, burning, air gouging, riveting, drilling, grinding, chipping. • An internal combustion engine. • Exothermic chemical reactions or pyrophoric materials. • Generation of static electricity. • The use of non-classified electrical equipment in classified areas. • The removal of explosion proof housings or covers on electrically energized equipment in classified areas. • Any other work where flame/sparks are produced or when ignition sources may be introduced. 6.2 The following shall be performed in all hot work environments: • A gas test must be conducted and recorded before starting the permitted work. • Appropriate pre-job risk assessments approved by area management must be conducted. 6.3 For work scopes requiring continuous or interval gas testing checks, the permit is only valid when these conditions are met. Note 1: The permit issuing department will specify gas testing requirements as per safe work plans, procedures and hazard assessment, and additional controls for hot work (e.g. fire watch, spark containment, covered sewers etc.) based on location of the work. Note 2: If hot work is to be performed in a mechanical shop or designated lay down area on equipment that has been exposed to hydrocarbon or chemical service, the equipment will be cleaned before delivery to the mechanical shop or lay down area. It is then the responsibility of the Maintenance Supervisor to inspect the equipment and determine if a gas test is required.
7. Cold Safe Work Permit: The Cold Safe Work Permit covers a wide range of tasks that do not create a source of ignition or generate sufficient heat to ignite a flammable mixture/material. Gas testing may be required for flammability, oxygen levels and asphyxiant gases in Confined Spaces, or other specific locations.
Work Cold Specific Cold Blanket Cold type Hot Specific hot Blanket Hot Specific ≤ 12 hours Blanket: > 16 hours (unless allowed otherwise by Permit Issuer) Duration
8. SAP Ordering Information: Permit form Material Master Description Specific Cold, duplicate 1000133710 FORM,PERMIT,SPECIFIC,COLD,DUPLICATE Specific Hot, duplicate 1000133709 FORM,PERMIT,SPECIFIC,HOT,DUPLICATE Specific Cold, triplicate 1000429744 FORM,PERMIT,SPECIFIC,COLD,TRIPLICATE Specific Hot, triplicate 1000429741 FORM,PERMIT,SPECIFIC,HOT,TRIPLICATE Blanket Cold, duplicate 1000133711 FORM,PERMIT,BLANKET,COLD Blanket Hot, duplicate 1000149069 FORM,PERMIT,BLANKET,HOT
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Appendix 1 – Selecting the Proper Safe Work Permit Continued
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Appendix 1 – Selecting the Proper Safe Work Permit Continued
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Appendix 2 – Instructions for Completing the Safe Work Permit Form
Purpose: A Safe Work Permit is generated to prevent injury to workers performing the job, workers in the area where the job is being performed, and damage to equipment. This Appendix describes how to fill out the SWP so the parties involved in the SWP generation and approval process (i.e., Receiver, Issuer, Area Authority, Co-Authorizing Issuer, and Additional Authority) understand the permit form. Note: An SWP will aid in the identification and control of hazards, but will not by itself, make the job safe. All personnel are expected to follow applicable work procedures, perform work according to the Scope of Work in their work package, and adhere to Journey to Zero principles, to prevent incidents. Instructions: 1. Refer to Appendix 1 to determine if an SWP is required, and what type of SWP to use: Specific or Blanket Hot/Cold permit. 2. All workers involved in the permit form completion process are responsible and accountable to share knowledge regarding the safe execution of the Scope of Work. 3. The following tables are sequenced by the "Parts" on the SWP forms. Use the instructions below to determine who is responsible for making annotations in the various "Parts" on the SWP: a) The non-shaded areas in Parts A through E of the Permit Form are initially completed by the Permit Requester. The Requester is familiar with the proposed Scope of Work and will identify relevant information to the best of their knowledge and ability. i) The Permit Issuer will review the non-shaded areas in Parts A through E of the Permit Form, and add further relevant information if required. The Issuer may consult with the Area Authority for any information that may be relevant to the safe execution of the work scope. b) The shaded areas in Parts A and F of the Permit Form are completed by the Permit Issuer. c) The shaded areas in Part G of the Permit Form are completed by the Permit Issuer and the Area Authority as described in the following tables. d) The shaded areas in Part H of the Permit Form are completed by the appropriate Operations person listed on the form. i) The non-shaded area in Part H is completed by the Permit Receiver. e) The non-shaded area in Part I of the Permit Form, is completed by the Permit Receiver (or designate), upon completion of the job or the end of shift. f) The non-shaded area in Part J can have annotations made in the box by either the Permit Issuer or Receiver as applicable. Note: The following tables have been shaded like the SWP forms. All entries on an SWP are to be printed, unless it is a signature.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part A: Work Details Box Title Description of Box Example Company Name of Permit Receiver’s Company ABC Piping, Inc. Craft Description of the lead craft in charge of execution of the work. Millwright, Pipefitter, Electrician, etc. Crew Size • Number of individuals expected to be involved with the 5 SWP as defined in the Scope of Work at time of issue. This number includes supervisory personnel in the field to supervise work. • Changing crew size during work execution does not void the permit. In-field workforce fluctuations are a regular part of any work shift. • Area operators can use this number as a reference in an evacuation to help determine if all personnel under the SWP are accounted for. The Permit Receiver remains accountable for head counts and communicating those to the Emergency Contact (see below). Job Coordinator The Suncor Employee (or designate) who requests, Name of Suncor Employee authorizes, and is accountable for the permitted work. This (or designate) individual is the owner of all incidents related to the permitted work scope. Requested Start Year / Month / Day 2012 / 04 / 11 Time – 24 hour clock 09:00 The date and time the Permit Receiver would like to start the work. This box is used by the Permit Requester to clarify trade availability to permit issuer. It can also be used to assist in scheduling isolations which cannot be of long duration. Coordinator Radio with Band and/or Phone # Upgrading, Channel 8A, Contact Phone number, cell number, or radio (with band and name of John Doe contact), of the person coordinating the job. (780) 370-0747 • For Specific SWPs the contact person must be made available to the Permit Issuer for all hours on the day/shift the job is being performed. • For Blanket SWPs the contact information must be made available to the Permit Issuer for all hours that work will be performed (e.g., dayshift and nightshift coordinators as applicable). Work Order # A document associated with a work notification that contains 45525948 the Scope of Work. It will be an 8-digit numeric number used for tracking the job. Location Plant Number, Building name, Geographical Description Plant 31, River Pump Where the work is to be executed. If the work is on a piece of House, Corner of Refinery equipment that is not in a building, use the equipment number. Road and River Road Equipment The equipment identifier as listed on the work order. Typically P005-DCU1-SCH-T0022 Number this is the FLOC for the asset or equipment.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part A: Work Details (Cont'd)
Box Title Description of Box Example Emergency Location within a specific area that workers will evacuate to if Assembly Area MM Assembly Area an emergency alarm sounds. Refer to Site Specific Emergency Preparedness Plans for exact locations. Emergency Location where a worker in the crew should go to guide Emergency MO-3 Meeting Point Response personnel to an injured worker. This is the location where the Emergency Response Team will respond to obtain general information about an incident. Emergency Receiver to contact in emergency situations Upgrading, Channel 2A, Contact Info The phone number, cell number or radio (with band and call Contact 103 number), of the person or office the workers are to contact in (780) 743-6573 an emergency (e.g., injured worker). The Receiver is to contact this person to report the headcount following an evacuation. Date / Time Year / Month / Day 2012 / 04 / 11 Issued Time – 24 hour clock 09:00 The date and time when all of the approval signatures by Operations personnel are completed in Part H. This is the point in time when the permit is issued and considered valid. Date / Time Year / Month / Day 2012 / 04 / 11 Expired Time – 24 hour clock 17:00 The date and time when the Permit Issuer designates the permit will no longer be valid. • For a Specific SWP, unless granted an extension (see "Extension" box), this will be 12 hours or less based on the "Date / Time Issued" box. • For a Blanket SWP, the expiry date/time should be reasonable for the SOW being performed. In no case will this be greater than 365 days. Revalidation Year / Month / Day 2012 / 04 / 11 Time – 24 hour clock 13:00 If an area evacuation suspends the SWP, work will not resume (Permit Issuers Initials) until the Permit Issuer has given authorization to the Receiver that it is safe to return to work. Authorization is provided by entering the date and time, and initialing the original and hard copies of the permit.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part A: Work Details (Cont'd)
Box Title Description of Box Example Extension Authorized By Permit Issuers Initials Time – 24 hour clock 13:00 Instructions for Specific SWP: If the work scope specified in Part B of the SWP is a critical task, and the work will extend beyond the permit expiration, the Permit Issuer can approve an extension to the permit duration. This can be done either before work starting in the field, or while work is being performed in the field, unless it is a Co-authorized SWP. Co-authorized SWPs must be extended before the field work starts. The following rules apply for Specific SWP extensions: • Extensions are only given to the same crew covered under the permit. If a different crew must continue the task, a new SWP must be issued. • The total duration of a Specific SWP cannot exceed 16 hours. Before SWP approval, if it is recognized that the work will exceed 12 hours, perform the following: • Enter the expired date/time in the "Date/Time Expired" box (duration to be less than 16 hours). • Put initials in the appropriate "Extension" box, and date/time that extension is granted. After SWP approval, if it is recognized that the work will exceed 12 hours, perform the following: • Single-line-out the entry in the "Date/Time Expired" box, and enter the new date/time. Initial and date entry. • Put initials in the "Extension" box, and date/time that extension is granted. • Reassess gas testing requirements to support the extension. Instructions for Blanket SWP: If the work scope specified in Part B of the SWP cannot be completed by the date/time shown in the “Date / Time Expired” box, an extension to the permit duration can be given with the approval of the Area Operations Management, or designate. This would typically occur after work has started in the field. The following rules apply for Blanket SWP extensions: • Extensions are only given to the same work group covered under the Blanket SWP. • The total duration of the extended SWP cannot exceed 365 days. • The Blanket SWP must be reviewed every 2 weeks to verify the Scope of Work or job conditions have not changed. The review is to be documented on the Blanket SWP Assessment Log shown in Appendix 4.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd)
Part A: Work Details (continued)
Box Title Description of Box Example Lock Box A number or series of numbers used to identify the lockbox 3 Number used in conjunction with a Safe Work Permit. (Enter N/A if this box is not used) Isolation Number The alphanumeric identifier on the locking seal used to secure CS123456 the lockbox. (Enter N/A if this box is not used)
Part B: Work Scope & Description • Provide a clear and comprehensive description that helps the Permit Receiver and Issuer come to a shared understanding of the work scope and description. Indicate the overall job scope (e.g., replace pump 52G-300A), and identify key tasks to be performed to complete the job. The work scope and description must clearly define the work to be done and on what equipment/area, along with methods of completing this work safely. Note 1: If all of the tasks are contained in the work order, or a document attached to the work order, state it in Part B and provide a copy of the instructions to the Permit Office for review by the Permit Issuer. Note 2: If a complex work scope cannot be entered into the space provided in Part B of the permit form, a separate work scope description document will be attached to the permit and identified in Part B. • Only work tasks contained within the work scope and description are authorized to be conducted. • All work tasks outside the work scope and description will require separate safe work permits. Part C: Specialty Safety Equipment Requirements This section identifies additional or specialty requirements related to an area. Note 1: All workers conducting hands-on work on Suncor Oil Sands sites are expected to arrive at the work location with standard personal protection equipment required for the job/area such as, hard hat, safety boots, safety glasses, coveralls, and gloves. If a Receiver does not know the standard PPE for the work area, discuss the requirements with the Permit Issuer. If a contractor company has a higher level of PPE requirements, the contractor employees must use the PPE specified by their employer. Note 2: In Part D of the SWP, the Receiver and Issuer should identify the hazard or level of protection needed for boxes checked in Part C. For example, if the "Face Shield" box is checked, an annotation should be made in Part D that the face shield is for grinding, high pressure washing, or chemical applications, etc. Note 3: If none of the boxes are checked in this part of the SWP, it means that no specialty safety equipment requirements are required. Alternatively, if this part is not used, the Permit Issuer can draw a single diagonal line through the section and enter “N/A”, so it is clear that additional specialty safety equipment or protocols are not required.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part C: Specialty Safety Equipment Requirements (continued)
Box Title Instructions on When to Check Box Reference Flame Resistant Check this box when the potential exists for a worker to be RHS0001A Flame Work Wear exposed to a flash fire. Resistant Work Wear SUN-00175 Electrical PPE Standard
Chemical Suit Check this box when there is a potential for chemical exposure. RGS0009A Personal Use MSDS for chemicals being used to determine the proper Protective Equipment outerwear.
Fire Watch Check this box when there is a potential for a fire to occur RGP0007A Hot Work during hot work activities. The fire watch shall be equipped with a phone or radio (as appropriate for the area) to notify the Emergency Contact listed on the SWP if a fire occurs. A fire watch is not required for all hot work permits. For example, using an electrical meter in a classified area is work that could create a spark in a potentially combustible atmosphere. This job would require a hot work permit, but would not require a fire watch.
Fire Blanket Check this box when it is necessary to prevent sparks or other RGP0007A Hot Work hot materials from falling onto combustible material, equipment, or other locations where the hot materials could cause a fire or damage the item being protected.
Supplied Check this box when the work area is in an atmosphere that is LMS0052A Respiratory Breathing Air potentially IDLH. Supplied breathing air shall be positive Protection pressure SCBA, or SABA with an escape bottle.
Air Mover Check this box when equipment is required to circulate air in a work area to prevent build-up of hazardous fumes that could cause a hazardous environment. Check this box when equipment is required to circulate air for personal cooling in hot environments.
Personal Check this box if there is a possibility of drowning while RGS0009A Personal Flotation Device completing this work. Protective Equipment
Hearing Check this box when the noise level necessitates additional LMS0053A Hearing Protection hearing protection above and beyond standard PPE. For Conservation example, ear muffs may be required in addition to ear plugs during jack hammering activities. If in doubt about appropriate hearing protection requirements, discuss with an Industrial Hygienist.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part C: Specialty Safety Equipment Requirements
Box Title Instructions on When to Check Box Reference Mono Goggles Check this box when a worker is performing tasks or is in a RGS0009A Personal work area where specialty eye protection above standard PPE Protective Equipment is required to protect the eyes against particles, splashes, fumes or any other contamination. Confined Space Check this box for Level 1 and 2 confined spaces. Check this LMS0037A Confined Monitor box for Level 3 confined spaces if required by LMS0037A Space Entry Confined Space Entry. Fire Extinguisher Check this box when there is a potential for a fire to occur during RGP0007A Hot Work hot work activities. If this box is checked, obtain fire extinguisher(s) from the Tool Crib or Fire Hall. If additional fire extinguishers are needed during a fire, use Operations extinguishers located in fixed plants. A fire extinguisher is not required for all hot work permits. For example, using an electrical meter in a classified area is work that could create a spark in a potentially combustible atmosphere. This job would require a hot work permit, but would not require a fire extinguisher. Spark Check this box when there is a potential for sparks to be generated RGP0007A Hot Work Containment during hot work activities, and there is a need to contain these sparks to prevent a fire or explosion, or damage to equipment/ personnel. Spark containment is not required for all hot work permits. For example, grinding in an open area where there are no combustible materials or flammable gases (and the area is away from personnel or equipment), would require a hot work permit, but would not require spark containment. Bottle Watch Check this box to ensure bottle gauges are checked while LMS0037A Confined personnel are using SABA equipment. Space Entry Standby Person Check this box when an additional person needs to be present on a job to perform emergency activities, for example, if a confined space monitor needs a person to meet Rescue personnel at the Emergency Meeting Point during an emergency. Working Alone Check this box if an individual will be working alone. Check/contact LMS0020A Working Alone the individual a minimum of three (3) times per shift either visibly or by radio/cell phone), AND visually confirm that the individual has returned to the office at the end of the shift. Safety Gloves Check this box when a worker is performing tasks or is in a work RGS0009A Personal area where specialty hand protection in excess of the standard Protective Equipment PPE is required Face Shield Check this box when a worker is performing tasks or is in a work RGS0009A Personal area where specialty eye protection above standard PPE is Protective Equipment required to protect the eyes. Fall Protection Check this box if there is work from an elevated height, or if RGS0024A Working at there is an unusual risk of injury from a fall. Heights
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part C: Specialty Safety Equipment Requirements (continued)
Box Title Instructions on When to Check Box Reference Charged Fire Check this box when there is a potential for a fire to occur during RGP0007A Hot Work Hose hot work activities. If this box is checked, notify the Fire Hall so they are aware of the work location. A charged fire hose is not required for all hot work permits. For example, if the worst case fire can be extinguished with a fire extinguisher, a charged fire hose would not be required. Covered Sewers Check this box when any of the following could occur: • Hot work is being performed that could potentially ignite gases built up in the sewer • The work activity could cause a spill into a sewer (environmental issues) • Personnel will be entering a sewer (confined space) Air Purifying Check this box when a worker is performing tasks, or is in a LMS0052A Respiratory Respirator work area, where respiratory protection is required. Protection Signal Person Check this box when a signaler is needed for any of the MSS0012A Craning And following (this list is not all inclusive): Rigging • Crane lifts • Moving equipment in areas near plant equipment or around power lines • Flagging for traffic control. Communication Check this box when a worker is required to carry a MSS0003A Use of Device communication device. Specify the contact information in Part D Portable Radio Frequency (Radio with Band and/or Phone Number). Communication Devices (Does not apply to facilities outside of Oil Sands) Reflective Check this box when a worker is required to wear a high RGS0009A Personal Stripes visibility vest. Protective Equipment Other Check this box when other specialty safety equipment is required, but is not listed in Part C. For example: • Foot protection (such as toe guards or over-the-shoe-grips) • Head protection (such as helmets) • Electrical specific work wear (such as arc flash suit) per SUN-00175. When an “Other” box is checked, specify the type of equipment or protocol required.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part D: Safety Precautions / Hazards Use this section to identify hazards that may exist in the work area or with the job. Hazards include items that could cause personnel injury or damage to equipment. Hazards for a clearly identified work description in a defined location must be specific. This section of the SWP will include the specific job hazards identified by the Safe Work Permit Receiver, and any specific area hazards perceived by the Area/Equipment Owner Operator during the pre-job inspection. After the hazards are listed, identify safety precautions to be put in place to eliminate or mitigate the hazards. Whenever possible a hazard must have a control identified on the issued Safe Work Permit. The Permit Issuer and the Area Authority will review entries in this section and identify additional requirements to make the work safe. Hazards without specific controls must be communicated to the Receiver for worker awareness. All hazards and controls are to be discussed by the Permit Receiver and Permit Issuer during the SWP review, the Permit Receiver is to discuss the SWP with all workers performing the job during review and completion of the FLHA. Examples: (Hazard – Safety Precaution) • Chemical splashing into face – Safety glasses and face shield will be used by workers handling chemicals. • Crushing toe when jack hammering – Toe guards to be worn over safety boots for workers performing jack hammering. • List isolation points to be used during receiver safing, or refer to a field sketch attached to the SWP showing isolation points.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part E: Work Authorizations and/or Documentation Work Authorizations are standards and procedures developed to cover specific activities. These authorizations must be obtained before starting the Scope of Work identified in the SWP. They must be appropriately filled-out, approved, and communicated to workers performing the job. They should be submitted along with the SWP when requesting Permit Issuer review of the SWP. Note: If none of the boxes are checked in this part of the SWP, no additional work authorizations or documentation are required. Alternatively, if this part is not used, the Permit Issuer can draw a single diagonal line through the section and enter “N/A”, so it is clear that additional work authorizations / documentation are not required.
Box Title Instructions on When to Check Box Reference Confined Space Check this box when a worker is required to enter a confined LMS0037A Confined Entry space. A confined space is an enclosed or partially enclosed Space Entry space that is not designed or intended for continuous human occupancy, having restricted means of entry or exit that may become hazardous to a worker entering it because: a) of its design, construction, location or atmosphere b) of the work activities, materials or substances in it c) the provision of first aid, evacuation, rescue or other emergency response service is compromised d) of other hazards relating to it. Examples of confined spaces include, but are not limited to: • Crawlspaces • Ducts • Excavations • Exchangers • Pipelines • Piping Systems • Sewers • Some components of major equipment Circle the Confined Space Entry Level on the SWP Form. Ground Check this box when a worker is required to perform an RGP09012 Ground Disturbance excavation. A Ground Disturbance Authorization (GDA) Form is Disturbance required for all excavation activities where: Authorization • The ground is disturbed to a depth equal to, or greater than 200 mm • The work activity is within 30 meters of a pipeline • The work activity is within 10 meters of an underground electrical utility • The work is within Transmission and Distribution Services' 6 meter right of way of buried high voltage facilities • The work activity is near any other buried facility that may be affected by the ground disturbance.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part E: Work Authorizations and/or Documentation (continued)
Box Title Instructions on When to Check Box Reference Fire Protection Obtain authorization from Emergency Services before issuing the RNS00001 Fire Authorization SWP. Check this box if work on any of the following are to be Protection Systems And performed: Equipment • Fire alarm detection systems • Fixed fire protection systems • Portable firefighting equipment • Fire water system • Fire pumps • Building and occupant life safety systems (emergency doors, lighting, power supply). Critical or • Check this box if a lift is categorized as a critical or serious lift. LMS0039A Craning And Serious Lifts Critical or serious lift classifications can apply to lifts made in a Rigging hazardous location, where crane configuration is non-standard, or when plant assets or load is deemed critical, expensive or irreplaceable. Some conditions to consider include lifts near power lines, buildings, operating assets, lifts at >75% of the capacity of a crane, or lifts involving more than one crane. If in doubt as to the classification of the lift, contact the Business Area owner or Reliability Engineering. • If a lift is classified as critical or serious, forms OSG-0012 or OSG-0084 must be presented to obtain a permit.
Vehicle Entry • For Oil Sands only. LMP0022A Vehicle Entry Authorization • Check this box when vehicles must access areas of processing plants where they may create an ignition hazard. • Fill in form OSG-1034 and attach to Safe Work Permit. The form is approved by the same Permit Office that will approve the Safe Work Permit. Gas testing frequency is dependent on the potential for ignition sources in area (can be specified at intervals of 2 hours, 4 hours or 6 hours). Note: This check box does not apply to other vehicle entry protocols for non-plant areas. For example Mine entry is addressed by MOS0154A – MINE ENTRY.
Industrial • Check this box if workers are going to X-ray welds or perform RGS0003A Industrial Radiography other activities that involve the use of radioactive equipment. Radiography • All industrial radiography regardless of location requires a Specific Safe Work Permit. • Specific flagging and area sweeps must be performed before starting industrial radiography.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part E: Work Authorizations and / or Documentation (Continued)
Box Title Instructions on When to Check Box Reference Electrical Check this box if work will be performed in proximity of the right of UTP0070A Working in Encroachment way of overhead or buried electrical conductors and electrical Proximity to Overhead substations. Power Lines
MSDS Check this box if an MSDS is used to help identify the type of safety equipment needed for the job, and/or identify other controls that need to be implemented to prevent injury to personnel or damage to equipment.
Burn A Burn Authorization is required when open fires are used. Obtain LMP0024A Burn Authorization Burn Authorization form – OSG-0983 from Emergency Services Authorization Oil Sands and present before requesting hot work permit. Fires must be fully extinguished before signing off the Burn Authorization. The signed off Burn Authorization can then be taken to the area to have the hot work permit signed off.
Other • Check this box when other authorizations are required, but are not listed in Part E. • When the “Other” box is checked, specify the authorization required. • Examples of Other authorizations include, but are not limited to: • First Break (See Appendix 2 of RGP0005A) • Critical System Defeat (See RGP09010) • Energized Electrical Work Authorization (See RGM09001 Electrical Safety). This authorization is required when: 1. Introducing energy to an isolated system or, 2. Working on an energized electrical apparatus • Land Use Permit (See NFP0016A Land Use Permits) • Building Permit (FMGP0045A Building Permits.) • Construction on dykes, dams and closed out overburden storage areas (RTS0003A - Civil Construction within Geotechnically Controlled Areas) • Electrical Controls / Jumper Authorization • Electrical Tie-In Authorization PGS0068A • Road Closure Authorization • Environmental Authorization ( for example, RHP00009 Special Liquid Waste Disposal into Tailings Ponds) • Hot Tap Authorization (for example PMP0180A Coffins, Hot Taps, and On-Line Welding) • Leak Sealing Authorization (for example PMP0100A Leak Sealing of Pressure Equipment by Injection of Chemical Compounds)
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part F: Control of Hazardous Energy – Safing Status Part F will be completed by Operations after the equipment or system has been isolated per the Hazardous Energy Isolation Form. (Reference RGP0005A) Note: If none of the boxes are checked in this part of the SWP, it means that isolations are not required. Alternatively, if this part is not used, the Permit Issuer can draw a single diagonal line through the section and enter “N/A”, so it is clear that isolations are not required. Box Title Instructions on When to Check Box Reference Mechanically Check this box if a portion of the system has been mechanically Isolated isolated. This box should be checked in the following situations: • If valves are manipulated • If drains or valves need to be opened/closed. Blinded or Check this box if the system has been blinded or blanked as part Blanked of the isolation methodology. Double Blocked Check this box if the system has been isolated using a double and Bled block and bleed methodology. Drained and Check this box if the system has been drained and depressurized Depressurized as part of isolating the system. RGP0005A Control of Purged or Check this box if the system was purged or neutralized as part of Hazardous Energy Neutralized isolating the system. This is typically performed when the Scope of Work involves opening a pressurized system that contains or has contained a hazardous substance such as explosive materials or corrosive materials. Electrically Check this box if the system, or component in the system, was Isolated electrically isolated (e.g., de-energizing a pump by pulling out switchgear, or opening a breaker for work on an outlet, etc.), as part of isolating the system. Test Bumped Check this box if the Area-Authority, or Maintenance individual, has tested the system or component in the system, to verify that it was de-energized. Nuclear Source Check this box if the Electrical and Instrumentation group has LMP0030A Issuing verified that a nuclear source has been shielded as part of Permits for Work on or isolating the system. This is performed when the Scope of Work is Near Proximity Controlled within two meters of a Proximity Controlled Nuclear Gauge. Nuclear Gauges Receiver Safing Check this box if the Permit Receiver will be accountable for isolation Requirements of the equipment in the SOW (e.g., maintenance on mobile equipment). This box is only to be checked when the isolation involves three or less isolation points. When this box is checked, the Permit Issuer must ensure the safing requirements and accountabilities are clearly understood by the Area Authority and Permit Receiver. RGP0005A Control of Note 1: A lock box (as defined in RGP0005A) is not required when Hazardous Energy Receiver Safing is performed. If the Permit Issuer believes the isolation could have significant impact on site personnel, the plant, equipment, or for any other reason, Receiver Safing will not be performed and a Lock Box will be used. Note 2: Verify that isolation points are stated in Part D of the SWP, or a field sketch is provided showing the isolation points.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part G: Atmospheric Monitoring This section applies when atmospheric monitoring is conducted to ensure there are safe working conditions in and around confined spaces during hot or cold work activities and when conducting hot work. The Permit Issuer will determine the frequency of testing, and if continuous monitoring is required. The Permit Issuer will also identify what types of gases need to be tested. Check the appropriate boxes to indicate the types of gases that need to be sampled. If “other” is selected, specify the type of gas that is to be sampled. Note: If none of the boxes are checked in this part of the SWP, it means that atmospheric monitoring is not required. If this part is not used, the Permit Issuer can draw a single diagonal line through the section and enter “N/A”, so it is clear that atmospheric monitoring is not required. Box Title Instructions for Box Reference Frequency ___ • If needed, establish a retest frequency for jobs that require Hrs recordable Equipment and/or Area gas testing to be done as part of an active daily SWP. Use the job scope, specific directives, and area conditions / processes to determine the required frequency. (The time between gas tests cannot be more than 12 LMS0037A hours). Confined Space • Recordable Equipment / Area gas testing must be performed by Entry competent Equipment / Area owner Operators or designate. RGP0007A Hot • Depending on the type of confined space, continuous monitoring Work may also be required to ensure evacuation and reporting protocols are followed if hazardous exposure limits are reached on the gas-monitoring device. Refer to your Confined Space Entry Procedure. Continuous • If the monitoring is to be performed on a continuous basis, check the “continuous” box. Any competent Suncor or contractor employee can perform continuous gas monitoring. • The purpose of continuous monitoring is to ensure evacuation LMS0037A and reporting protocols are followed if hazardous exposure limits Confined Space are reached on the gas-monitoring device. Entry • Continuous gas monitoring does not negate the need for competent Equipment / Area Owner Operators or designates to perform recordable gas tests as per the frequency requirements entered. Oxygen % • Test for oxygen on all confined space entries, and in all areas where the potential of a scavenged or displaced oxygen environment could exist. Work sites that have the potential for a reduced oxygen atmosphere may require more frequent recordable gas testing and specific controls to ensure a constant atmosphere of 19.5% to 23% oxygen is sustained or supplied. LMS0037A Confined Space • Conditions where a lack of oxygen may be found include, but are Entry not limited to: • Confined spaces • Excavations • Vessels • Areas that have been displaced by inert gas. LEL % • Test for LEL % on all confined space entries, and in all areas LMS0037A where there is a potential for explosive gases to accumulate and Confined Space the LEL reached (i.e., where there is the potential for an area to Entry contain flammable or explosive vapour or material).
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part G: Atmospheric Monitoring (continued)
Box Title Instructions for Box Reference • Test for toxic gases on all confined space entries, and in all areas H2S ppm where the gas may be found as a result of the processes in the area. LMS0037A CO ppm • The intent is to ensure the area is safe to enter and OEL of toxic Confined Space gases has not been reached. Entry • Competent gas testers and monitors must ensure the correct
SO2 ppm toxic sensors are used in their correctly calibrated and zeroed detection device. Other • There are other toxic gases used in Suncor processes. These gases may not be common in all areas but they still need to be tested for if they may be present in the SWP work location. • Examples of these gases include, but are not limited to: LMS0037A • Chlorine Confined Space • Hydrogen Entry • Benzene • Peroxide • Ammonia.
Once an initial gas test has been conducted by Issuing personnel, the person who conducted the test will enter the results on the SWP in the boxes under “Initial Results” column. They will provide their name (print and signature), and time the test was conducted (24 hour clock). Subsequent testers will perform the same, and enter their information in the corresponding boxes (i.e., for the third test performed during a shift, the tester will enter the information under the “3RD Result” column). Note 1: The “Equipment” column is where gas test results are entered when testing a specific piece of equipment (i.e., vessel or tank equipment number). Note 2: The “Area” column is where gas test results are entered when testing a Work Area (e.g., Chemical Storage Area). Area gas testing is performed to ensure the work site is safe from toxic, flammable or explosive vapors or materials. Area gas test results may determine the need for extra controls.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd) Part H: Permit Agreement – Issuance
Permit issuing authorities must validate that all communications, area, equipment and work preparations have been done so the work described in Part B can be executed safely. The Permit Receiver cannot start work until all required authorities sign the SWP as instructed in Step 6 of this procedure. The Permit Issuer, Permit Receiver, Area Authority signatures (and Co-Authorizing Issuer / Additional Authority as required), must be at least on the field copy of the SWP before starting work. By signing the permit, all parties agree to mitigation plans for all identified hazards. After: • a review of the SWP contents (i.e., work scope, hazards, controls, gas test results, etc.) • all required communications, area, equipment and work preparations have been done. • authorizers are satisfied that the work applied for can be done safely. The authorizers can sign and legibly print their name on the document. Contact information is to be provided for all authorizers and receivers. This contact information is how the positions listed on the SWP can be reached throughout the shift. There must be a physical hand-off of the document when an SWP is issued. Permit Issuer and Area Authority cannot leave a signed SWP unattended with the expectation that the Receiver will see, accept, and sign the document without the scrutiny of an Issuer. An Issuer must be present to interpret or have the Receiver clarify any questions an Authorizer may have. An Issuer must also ensure that all Receiver responsibilities with applicable permit related documents (isolation, test, and other forms / authorizations) are done. Field Tour:
Box Title Explanation Instructions for Boxes Does the • Field Tour is mandatory before issuing a SWP for all areas** Receiver require for any one or more of the below: a field tour • any type of SWP associated with a lockbox • If a Field Tour is required, before permitted • First Break per RGP0005A check YES. work can • hot work • If a Field Tour is not required, check NO and provide basis commence? • receiver safing (excludes Oil Sands Tailings) or reason in the Comments • confined space section (Part J) of the SWP. • excavation (excludes non-engineered excavations in GDA If a change needs to be made to exempt areas) the Field Tour designation (e.g., • work requiring the use of supplied air change from NO to YES, or YES • non-destructive examinations (NDE) or insulation work on to NO), the Permit Issuer or Area live process equipment Authority must single line the • any speciality isolation area to be changed, initial and • Risk Rank II and above work date, and check the correct box. Enter the reason for the change • energized electrical work in the Comments section of the • any work where a Field Tour is requested by at least one SWP (e.g., Worker wants a Field of the following: Permit Issuer, Permit Receiver, Area Tour). Initial/date information Authority, and/or Worker(s) on the job. entered in the Comments • Field Tour is recommended but optional for any other work section. not covered above; if in doubt, perform a Field Tour. The person who conducts the **Field tour is not mandatory in the following areas, unless there field tour (i.e., Area Authority or is a First Break per RGP0005A, or requested by Permit Permit Issuer) will print their Issuer/Receiver, Area Authority, and/or Worker: name upon completion of the • Mining tour. • SELC (Pipelines) • Facilities (outside of established operating plant perimeters)
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd)
Signing SWP with duplicate or triplicate copies: RGP0004A allows the SWP to be signed in the field per In-Field Permitting definition. Specific SWP forms can be ordered in duplicate or triplicate. To ensure consistency, each Operating Area can create a Work Practice to define which method is selected. • For duplicate permit forms, the following methods are approved for signing in the field: • If Permit Issuer and Area Authority is the same person: • The Receiver or Permit Issuer takes both copies of the SWP to the field. The Permit Issuer completes and signs the SWP, gives the bottom copy to the Receiver and returns the top copy to the Permit Office at the earliest opportunity. It is recommended that a copy of the Safe Work Permit be photocopied and retained in the Permit Office until the original has been returned. • If Permit Issuer and Area Authority are two different people: • The Permit Issuer issues the permit. The Permit Office retains the top copy and the Receiver takes the bottom copy of the SWP to the field. The Area Authority completes and signs the SWP. Once the bottom copy, kept at the work site, has 3 signatures, it becomes a valid SWP. • For triplicate permit forms, the following method is approved: • The Permit Office retains the top copy and the Receiver takes the middle and bottom copies of the SWP to the field. The Area Authority completes and signs the SWP. Once the bottom copy, kept at the work site, has 3 signatures, it becomes a valid SWP. The Area Authority can keep the middle copy for information. • When working with only the bottom copy, the only information that can be added is in: • Part A: Crew Size Only • Part C: Specialty safety equipment requirements • Part D: Safety precautions/Hazards • Part G: Atmospheric Conditions • Part H: Permit Agreement – Issuance For changes to any section not listed above, the Permit Issuer must be notified and the top copy of the SWP must be updated, including co-authorized permits. Signing On Behalf Of Someone Else: If necessary, a person can sign for someone else. For example, if the Area Authority is in the field, a Permit Issuer can sign the Safe Work Permit for the Area Authority based on a radio or telephone conversation. In this case, the Issuer will sign their name in Area Authority box on the SWP, and enter “for (name of Area Authority) per radio communication”. Contact information for the Area Authority is to be entered by the Permit Issuer. It is recommended that a record of the recorded conversation be stored and maintained for a period of time consistent with Suncor’s record retention policy.
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Appendix 2 – Instructions for Completing the Safe Work Permit Form (Cont'd)
Signing Part H:
Box Title Explanation Instructions for Boxes Permit Issuer This individual will review the SWP and all associated documentation before allowing field activities to start. Print name, Sign and This individual will meet with the Receiver and authorize them to go to enter Contact Information work. (phone number and/or Area Authority Sometimes referred to as the Area Operator or Area Technician. This radio with band and individual is the person who coordinated the safing of equipment in the channel) field, or safed equipment in the field, or verified the area as safe if no isolations are performed. Co-Authorizing This is used when a permit crosses organizational boundaries (i.e., • Print name, Sign and Issuer permit office jurisdictions). This individual is authorizing issuance of the enter Contact SWP for their area when additional sources of energy must be isolated Information (phone or permissions are required to safely carry out the SWP. number and/or radio Additional This is used when a permit crosses organizational boundaries (i.e., with band and channel) Authority Area Operator in another area), or a relevant expert within the permit • Enter ‘N/A’ if these office jurisdiction needs to authorize the work activity (e.g., energized boxes are not used electrical work). Receiver The person who meets with the Permit Issuer, reviews the permit Print name, Sign and requirements and agrees to execute the SOW according to the SWP enter Contact Information requirements. (phone number or radio with band and channel)
Part I: Permit Agreement – Closure “Receiver / Designate” When work has stopped for the remainder of the shift, or work activities are complete as described in Part B, the Safe Work Permit must be signed off by the SWP Receiver identified in Part H (or a competent designate). After completing Part I, the individual signing off the Safe Work Permit must indicate job and equipment status by answering the three questions. If further clarification is required, more information can be added to the SWP in the “Comments” section in Part J. The printed name and signature of the person signing the document off must be entered to sign off a Safe Work Permit. The date and time of the document closure is recorded as follows: • If the date is entered numerically it must be legible (i.e., year / month / day). If the date is entered in legible alphanumeric sequence, then a specific order is not required. • Use a 24-hour clock to record the time the Safe Work Permit is closed. It is the accountability of the Permit Receiver / designate to ensure all sign off conditions are met. A Safe Work Permit cannot be signed off if workers are still at the work site. If it is necessary for workers to remain at the work site after job completion, (demobilize tools or equipment, re-commissioning resource) they must do so under the authority of a separate permit or Entry / Exit Log sign-in. For duplicate and triplicate sign off: • The Permit Receiver must ensure the original copy of the permit is signed off in the presence of the Permit Issuer. • When signing off the SWP, the top and bottom copy of the SWP need to be matched (SWP number and information) and signed-off. Top copy is retained by the Permit Office. If information does not match, both copies must be retained. Part J: Issuer / Receiver Comments Any Issuing Authority or Receiver may put comments in this section. Enter comments to clarify any SWP entry, expand on necessary controls, communicate precautions or work limitations, etc. Use additional sheets if necessary and cross reference additional sheets to the SWP. Initial / date all comments entered with respect to field tours.
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Appendix 3 – Blanket Safe Work Permit Assessment Log
Purpose:
To provide instructions on use of the Blanket SWP Assessment Log. Blanket SWPs must be reviewed every 2 weeks to ensure the Scope of Work or job conditions have not changed and supporting documents/authorizations are still valid. The review is to be documented in the Blanket SWP Assessment Log.
Instructions:
1. Enter the Blanket SWP Number on the Assessment Log. 2. Review the Blanket SWP for validity. This review should include, but is not limited to: 2.1 Whether plant conditions have changed to adversely affect the work being performed under the Blanket SWP 2.2 If workers are performing the same work as originally specified in the Blanket SWP 2.3 An assessment of the work area to verify that it is safe (except for Prime Contractors). 3. Upon satisfactory review of the Blanket SWP, print name, sign and date the Assessment Log signifying completion of the review, to be kept with the Blanket SWP.
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Appendix 3 – Blanket Safe Work Permit Assessment Log (Cont'd)
Page ___ of ___ Blanket SWP Assessment Log The Blanket SWP listed to the right has been reviewed for validity by the individual below. SWP No:
Permit Issuer Name Sign Date (Print) (YY/MM/DD)
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Appendix 4 – Entry / Exit Log
Purpose: To provide instructions on use of the Entry/Exit Log. The visitor entry/exit log carries the same importance as a Safe Work Permit, to ensure the safety of those requesting access to the area but not requiring a Safe Work Permit. Note: All non-operating personnel entering operating areas must be covered under a safe work permit, sign in via the Entry/Exit log, or follow area specific entry protocols (such as Mine or Tailings entry / access). Work Controlled Through Entry/Exit Log: Duration of permission for entry/exits will be restricted to four (4) hours or less as required by the Permit Issuer. All personnel entering an operating area via the sign in process must first contact the permit issuing department or Area Authority for authorization per section 2 of this procedure. Use of an Entry/Exit Log may be for the following types of activities: • Visitor /field tours • Visual inspections • Engineering field drawings/sketches • Measuring that does not involve hazardous activities • Safety inspections • Field observations The Entry/Exit Log must contain the following data entered by the registrant accessing the area (as a minimum): • Printed name and contact number of the registrant. • Location being accessed. • Task performed. • Time entering the area (after operator/area authority authorization). • Expected time to exit the area. • Time exiting the area. • Data entered by the authorizing operator / designee. • Authorizing initials. • Emergency Meeting Point / Assembly Area. • Any limitations, precautions, or controls required. Note: Additional requirements will be addressed in area specific orientations. A sample Entry/Exit Log is attached. The following are instructions to using the form. The following areas on the form are to be completed by the Entrant. • Name of the Entrant, the Entrant's Company, and the Phone number or Radio (with band) where the Entrant can be contacted. • Name of the Entrant's Supervisor, and the Phone number or Radio (with band) where the Supervisor can be contacted in the event of an emergency. • Location being accessed. • Description of the task being performed. • Time (24 hour clock) that entry is being made into the area. • Expected exit time. • After exiting the area, enter the actual exit time (24 hour clock). The following areas on the form are to be completed by the Permit Issuer, Unit Leader or Area Authority: • Date and Shift (AM or PM) for the Entry/Exit Log. A new Entry/Exit Log will be started each shift. • Area being addressed by the Entry/Exit Log (e.g., Plant Number, Area Description, etc.). • Visitor tag number (if applicable), and any cautions or controls the Entrant is to be aware of while in the area. • Emergency Assembly Area (Location within a specific area where Entrants will evacuate should an emergency alarm sound). • Sign or initial signifying approval for the entry.
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Appendix 4 – Entry / Exit Log (Cont'd) )
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Appendix 5 – Risk Assessment Form
Purpose:
To provide guidelines on how to perform a Risk Assessment as part of work activities being performed using a Safe Work Permit. The Risk Assessment will provide the identification and assessment of potential hazards to workers, environment or the reputation of Suncor Energy Inc., and will identify necessary controls to minimize hazards to acceptable levels. Risk assessments evaluate work activities, identify existing or potential risks, and control measures to be implemented before work begins. Risk Assessments are conducted by the employer and communicated to employees involved with the work task. The risk assessment will assist employees in completing their FLHA. Note: A Risk Assessment does not replace the MOC process (e.g., where changes to the plant, process, etc., are required).
General:
The initial determination of the need for a Risk Assessment is the responsibility of the Permit Requester. The need for a risk assessment is usually identified before or during the daily work permit review meeting. For cases where a daily work permit review meeting is not conducted in the work area, plant conditions change, or other reason, determination of the need for a Risk Assessment will be made by the Permit Issuer. The Permit Issuer can accept a risk assessment in a format different to this Appendix, if it is in a format equivalent or better. If the Permit Receiver and Permit Issuer disagree on the need for a Risk Assessment, the final determination of the need for a Risk Assessment will be made by the Operations Manager, or Shift Supervisor, for the area in which the work will take place. After the Scope of Work is clearly stated, the Permit Requester must engage Operations, Maintenance, and any relevant subject matter expert, for assistance to complete the risk assessment. If there is a disagreement on who should lead or participate in a Risk Assessment, Operations will identify the Risk Assessment Leader and required participants. Risk Assessment participants are to be listed on the Risk Assessment Form. If a risk assessment is required, representatives from the Operations Department where the work is located, and the Maintenance Department responsible for execution of the specific work scope, must be consulted and involved in the risk assessment process. The basis for this is: • Operations personnel understand the equipment process and how an unexpected loss of equipment will affect the production plan. • Maintenance personnel understand the risks associated with execution of the Scope of Work. Examples of when a risk assessment may be required: • New, abnormal, or emergency situations. • Work activity that may be dangerous to the safety or health of workers, or could have a significant impact on equipment, process, or the environment. • Any hazard with the potential to cause a production upset or unforeseen outage. A risk assessment may not be required if there is an existing procedure for the job scope that identifies and mitigates known risks to this particular task. The original Risk Assessment is to be retained in the Permit Office with the SWP. A copy of the Risk Assessment is to be taken to the field by the Permit Receiver for use when performing the FLHA. It is recommended that Area Departments retain/store Risk Assessments for future use. Risk Assessments should be filed/stored in SAP by Work Notification, FLOC, or other retrievable location.
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Appendix 5 – Risk Assessment Form (Cont'd)
Instructions:
1. When filling out the Risk Assessment Form, four (4) questions need to be answered: • What could go wrong? • What are the consequences? • What is the likelihood of the consequences occurring? • What action (if any) should we take to prevent or reduce the consequences? Refer to Standard SUN-00154 for determination of risk rank. 1. The following general information should be considered during all Risk Assessments: 1.1 Take into account possible loss exposures resulting from hazards, changing conditions and system failures. 1.2 Quantify the probability of the loss occurring and enable levels of priority to be determined for follow-up action such as risk controls or contingency plans. 1.3 Two essential considerations of a risk assessment are the consequence of the incidents and the likelihood of that consequence occurring. Where consequence and likelihood are not certain, risk assessments are the right approach for making informed decisions and can be used during design, construction, start-up, operations, inspection, maintenance and modifications. 1.4 The main benefit of risk assessments is to minimize subjectivity through the use of a systematic examination based on common methods. A systematic evaluation creates a common understanding of the factors that influence the level of risk for the situation being assessed. 2. The following definitions apply to the Risk Assessment Form: Term Definitions Hazard The potential of an agent, activity or process to lead to harm or an incident. Impacts are specific, adverse effects resulting from consequences and may be Impact related to people, the environment, equipment, property, or a combination of these. Pre-control Risk The level of risk as determined using the Risk Rank Matrix in SUN-00154, before Rank implementing controls to mitigate the risk. Additional Risk Controls that need to be implemented before, or during work activities in the field, Controls Required to reduce the risk rank to acceptable levels. The remaining level of risk (typically used to describe the risk left after risk Residual Risk treatment measures have been implemented). A risk that has been mitigated might warrant further treatment at a later date. Action To The person who will implement the additional risk controls. The name of the individual who completes the actions to reduce the risk rank to Completed By acceptable levels. 3. Use the Exciter List in this Appendix to help participants performing the Risk Assessment identify items in Paragraph 1 above. 4. Use the attached Risk Assessment Form when needed as part of the SWP or HEI programs. All information is to be printed and legible.
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Appendix 5 – Risk Assessment Form (Cont'd)
Page ___ of ___
1. Background: The Facilitator or Lead of the Risk Assessment is to fill out all sections of this form. Information is to be printed and legible. Single line-out, initial and date, all changes or corrections.
Date: Location: Scope of Work for Risk Review: Risk Assessment Leader: Attendees: Potential Hazards: (see Exciter List below for assistance)
2. List of hazards and controls: (Use additional pages if necessary)
Impact Pre- (personal or Additional Risk Mediated Completed Hazard Control Action To: process Controls Required Risk Rank By: Risk Rank Safety risk)
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Appendix 5 – Risk Assessment Form (Cont'd)
Page ___ of ___
Impact Pre- Residual (personal or Control Additional Risk Completed Hazard Risk Action To: process Risk Controls Required By: Rank Safety risk) Rank
3. Supplementary Information
4. Reference documents: (Standards, Procedures, Codes, etc.)
Reference Excerpt
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•
•
•
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Appendix 5 – Risk Assessment Form (Cont'd)
Exciter List: The Exciter List gives Risk Assessment participants some ideas for potential hazards. The Risk Assessment Team should use this list as a starting point to help identify potential hazards (this list is not complete).
Permits/Procedures Environmental Are permits/procedures reviewed with crew? Is there a spill potential; are containments and Have permit conditions been met? clean-up procedures in place? Are waste containers needed? PPE Is required PPE available? Workplace Conditions Are workers trained in the use of PPE? Is the work area clean? Was PPE inspected and in good condition? Are there sufficient trash containers? Is required PPE identified and utilized? Are floors, aisles, stairs and exits free of obstructions Is specialized PPE available? and trip hazards? Is hand protection identified? Are boots in good shape/well maintained? Lifting Is loose clothing secured or replaced? Are workers aware of their body position while doing manual lifting? Tools Do tools/materials require hoisting? Proper tools available/used for the job? Are proper rigging practices applied? Have tools been inspected before use including Is the equipment used in good condition? hoses and connections? Are manufacturer’s guards on equipment? Ergonomics Are air hose couplings secured–whip checks? Does completing the task involve: • Awkward body position Emergency Preparedness • Over extension Are First Aiders on site identified? • Sustained position Are communication system/procedures set? • Repetitive motion Are working-alone procedures set? • Twisting motion? Are evacuation routes, assembly areas and meeting points determined and identified? Working from Heights Are eyewash stations, emergency showers, fire Is approved fall protection used? extinguishers, trauma kits, and any other safety Are secure anchor points used? equipment checked? Are guardrails, handrails, midrails and toe boards installed? Fire and Explosion Are stepladders fully opened? Is a fire watch needed and in place? Are extension ladders angled at a 4:1 ratio, and Is compressed gas handling and control of secured? transient materials required? Are non-conductive ladders used near electrical Have special precautions been met when working equipment? on equipment with fire detectors and protection Is equipment and material hoisted up? systems? Is personal fall arrest equipment inspected before Are sewer covers present? use? Is grounding and bonding used as needed? Are holes covered and marked? Are flammables stored away from heat or ignition Do ladders extend 1.0 m above the landing? sources? Do workers involved in aerial lifts have valid training? Is a personnel basket used, and was it inspected? Access/ Egress Is a Confined Space entry required? Is scaffolding properly inspected/tagged? Are sufficient ladders available and secured?
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Appendix 5 – Risk Assessment Form (Cont'd)
Exciter List (continued)
Position of People Rigging and Hoisting Are you in the Line of Fire? Has the lift been classified? Can you get out of the Line of Fire in an emergency Has lifting gear been checked and found to be in situation? good condition? Are workers maintaining a safe position with respect Are workers trained and competent? to loads, moving equipment and limits of approach Are tag lines used when required? near electrical lines? Do designated signal persons understand and use Are workers avoiding a path of hazard from grinding proper hand signals? debris or pressure release? Are loads NOT suspended over workers? Do workers warn others of potential hazards? Are effective communication procedures in place? Is everyone using 3-point contact to step down from Is equipment and rigging used within the equipment or elevated surfaces? Manufacturer’s safe working load (SWL)? Are warning signs and safety instructions followed? Is all rigging certified and have SWL labels? Do workers know the weights of loads being lifted? Ground Disturbance Are excavations deeper than 1.3 m adequately Hazardous Materials Handling sloped or shored? Are hazardous chemicals in proper containers and Are spoil piles/equipment away from hole? labelled? Have underground utilities been identified? Are Material Safety Data Sheets (MSDS) readily Is the digging face appropriate for the machinery available? and clear of overhangs? Are WHMIS and TDG adhered to? Are signs or barricades around excavation? Are materials stacked securely? Is spill containment available? Hazard Controls Are warning and hazard signs posted? Electrical Does the task involve overhead work? Have extension cords been inspected? Are barricades, signs, flagging, tagging used? Are explosion-proof cords and tools used? Are hole covers in place? Is work on/near energized equipment required? Are hazardous areas barricaded or secured? Are voltage detectors required? Are confined spaces identified? Is specific PPE such as HV Gloves, Cat 2 or 4 gear Are other safe guards in place? needed? Is appropriate inner clothing required & worn? Control of Hazardous Energy Are hot sticks and grounding chains required? Have the following energies been controlled: • Mechanical (motor, valve) Weather Conditions • Pneumatic (compressed air) Snow • Electrical (breaker panel, switches) Ice • Steam (boiled water) Hot • Chemical (battery acid) Cold • Thermal (high temperature heat) Rain • Hydraulic (fluid oil under pressure) Wind • Radiation (x-rays) Lighting • Kinetic (anything in motion) • Potential (stored energy)
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Appendix 6 – Safe Work Permit Process Diagram
Link to folder containing diagram is shown in above Appendices Table in this procedure (RGP0004A)
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Summary of Changes
Location Changes (for Rev. 9) Various Refer to Summary of Changes spreadsheet
Revision Record
Date Rev Revision Notes Approver (yyyy/mm/dd) 1 2013/07/08 New Document Don Austin, GM OEMS Integration 2 2013/08/20 Requested Revision Derek Trapp, GM OEMS Integration 3 2013/09/18 Requested Revision Derek Trapp, GM OEMS Integration 4 2014/02/16 Requested Revision Derek Trapp, GM OEMS Integration 5 2014/03/28 Update requested by CHEPTW Community of Practice Derek Trapp, GM OEMS Integration 6 2014/05/12 Update requested by CHEPTW Community of Practice Derek Trapp, GM OEMS Integration 7 2014/08/19 Updated per July CHEPTW meeting Derek Trapp, GM OEMS Integration 8 2015/04/27 Requested Revision Derek Trapp, GM OEMS Integration AC 2017/03/22 Admin Change - Appendix 2 clarification AC 2018/05/09 Updated reference to GDA Requested revision by Senior Leaders to include Field Tour Joel Alexander, (on behalf of Director 9 2018/10/11 and In-Field Permitting OEMS Integration)
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The following individuals have approved and signed this document.
UserName: Joel Alexander (jalexander) Title: Projects Lead Date: Thursday, 11 October 2018, 07:57 AM Mountain Time Meaning: Approver 1 Signed ======