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University of Central Florida Volume 16, No. 2 • May 2012

CDL Presents Coming Soon: Inaugural Chuck D. New Webcourses@UCF Platform Dziuban Award

he Center for Distributed Learning y now, we hope you have heard that UCF will be moving to a new learning management (CDL) has awarded the inaugural Chuck system (or LMS) to run our Webcourses@UCF platform. Our current system, a Blackboard TD. Dziuban Award for Excellence in Bproduct called Vista, is being discontinued by the company at the end of 2012. We intend to Online Teaching to Amanda Groff from the use this required transition as an opportunity to assess our future learning management system Anthropology Department. The presentation requirements and select a learning management system that best meets the long-term needs of of the award was made during the Showcase our faculty and students. event that concluded the spring section of CDL’s flagship faculty development program Although many factors will be considered as part of the decision-making process—including data for online and blended teaching (IDL6543). As security measures, administrative protocols and client support—the most important criterion will part of her award, Groff received a certificate, be faculty input. Please let us know what you think throughout the migration process. an iPad, and a complimentary registration to this year’s Sloan-C International Conference on Three learning management systems are under consideration: Online Learning. • Blackboard Learn 9 (http://www.blackboard.com/Platforms/Learn/Overview.aspx) • Desire2Learn (http://www.desire2learn.com/about/discover) A peer committee of award-winning online • Canvas, from a company named Instructure (http://www.instructure.com) faculty chaired by Alisha Janowsky selected the winner. The committee also recognized one We chose to evaluate these platforms based on our knowledge of the marketplace, numerous Honorable Mention: Debbie Has-Vaughn from reference conversations with other institutions, and our own sense about the direction of online the Department of Educational and Human learning. Sciences. All of these LMS vendors visited UCF in April and provided two-hour demonstrations of their Named after UCF’s Chuck Dziuban, the award platforms, with an additional hour set aside for questions. All faculty members were invited recognizes an outstanding UCF faculty member and encouraged to attend these open sessions. For those who were unable to attend thelive who has taught at least one fully online or sessions, we recorded and published these presentations on our migration website. An online blended course within the previous academic form is available for your feedback at: http://teach.ucf.edu/resources/webcourses-migration/ year. Dziuban is an internationally acclaimed send-feedback. leader in online learning and, among many other recognitions, was named UCF’s first Synopsis of the migration timeline: Pegasus Professor and is currently a Professor Spring 2012 Emeritus. • Four faculty members piloted their courses in Learn 9. During the spring term, Blackboard released an update, and the summer pilots will use the new version of Learn 9 (Service Pack 8). MORE INFO ABOUT THE AWARD, ELIGIBILITY • Faculty members for the summer pilots were identified and had their courses migrated for the AND WINNERS: http://award.online.ucf.edu summer pilots. • Town hall meetings were conducted to demo the three learning management systems and answer questions.

Summer 2012 • A limited number of faculty members will pilot courses in all three systems. • The Center for Distributed Learning will capture faculty and student comments about each system. • CDL will test each system’s administrative processes and, working with Computer Services & Telecommunications, ensure that they comply with security requirements and integrate with our enterprise student information system. • A final selection of the new LMS will be made by mid-summer and an announcement will be sent to the UCF community.

Tom Cavanagh congratulates the inaugural Chuck D. Dziuban Award winner, Amanda Groff. — Continued page 2 —

1 Webcourses@UCF (continued) Excellence in • Integrations between the new LMS and our enterprise student information systems willbe Librarianship Award completed. • Faculty will be identified for fall pilots and have their courses migrated. If you are interested in Every year, at UCF’s Founders’ Day participating in the fall pilot, please send a message to [email protected]. Honors Convocation, awards are given for excellence in teaching, research and Fall 2012 advising. Since 1984, an award for Excellence • The fall pilot will be a soft rollout of the new LMS including integration with PeopleSoft. This pilot in Librarianship has also been given. will be a final check to ensure everything is running smoothly. • We will start migration of all courses and give priority to the spring 2013 courses. Excellence in librarianship is • We plan to complete migration of all courses in early 2013. demonstrated by evidence of innovative contributions to UCF or the library Of course, the migration plan can change as conditions evolve, and we promise to communicate field, or evidence of extra effort to updates as they occur. To keep track of the migration process, please visit our website at http:// improve library services, collections, etc. teach.ucf.edu/migration, where you will find an overview, timeline, LMS reviews and more. This year’s award was How to Get Ready for Migration presented on April 4, The “What Can I Do?” page on the migration website provides suggestions to prepare your course 2012 to Tim Bottorff, for migration and a list of potential problem areas. In addition, CDL will provide a comprehensive head librarian at the series of training sessions to smooth your transition along with self-help materials. We are already Universal Orlando working on a comparison worksheet to identify similarities, differences and new tools in each LMS. Foundation Library In addition, we will partner with the Faculty Center for Teaching and Learning to ensure the widest at Rosen College. possible distribution of information about how to use the new system. Bottorff has been with the Universal Identifying Courses to be Migrated Orlando Foundation Library at Rosen You may have several versions of your courses on the current Webcourses@UCF system. You don’t College since its inception in 2004 — need to migrate every course and every version on Webcourses@UCF. Therefore, CDL will depend first as reference librarian and then as on you to identify the specific course(s) to be migrated. If you are not sure whether you will teach a head librarian from mid-2007 to present. course again, please migrate it to avoid problems in the future. Soon, a form will be made available Bottorff oversees all functions of the Rosen to identify the courses you wish to migrate. College library, including administration, reference, library instruction, collection CDL will provide some clean-up during the migration of your courses. However, there will be many development, website design, decisions only you can make based on the tools available in the new systems. To help you make marketing, circulation and more. these decisions, CDL will provide migration classes, which will begin toward the end of the summer. Each session will include an overview of the new system, followed by an opportunity for individual Bottorff holds a master of library and consultations with an instructional designer and/or online support staff. Again, watch the migration information science (MLIS) from the website for the announcement of these classes. University of Pittsburgh and a bachelor of arts in American studies from Wartburg This is an exciting opportunity for UCF. Nearly one third of all the university’s student credit hours College. Prior to UCF, he worked as are generated online, and many more courses use the Webcourses@UCF platform to enhance face- the public services librarian at Carlow to-face instruction. This is your chance to have a voice in the selection of UCF’s next-generation College (now University) in Pittsburgh online learning environment. Please add your voice to this process and help select the next LMS. and served two summer internships at the National Baseball Library & If you have questions or comments, please feel free to contact your instructional designer or send Archive in Cooperstown, New York. a message to [email protected].

InSTALLments Celebrates 60th Issue

his month, the 60th monthly issue of Illuminations, and is well known to graduate Student response to InSTALLments has been InSTALLments will be placed in the main students for her many workshops on EndNote very positive. Recently, the Library Student Tlibrary’s restrooms. citation software. Advisory Board requested that InSTALLments be issued more frequently. As of August 2012, The publication of “bathroom newsletters” InSTALLments will appear twice monthly. Many

has become a trend in U.S. university libraries. on campus have asked to have news items

InSTALLmentsNew Phone Number for Examples include William and Mary (The Texting a Librarian appear in InSTALLments, but the library prints News you can use from your UCF Libraries

Throne), Georgia Tech (T paper) and the om links only library-related news in the newsletter. ‘ t fr UCF os Text @ ded m ‘Full provi the vides rticles et on pro onic a G is opti electr ting th cess to Set pus ac f-cam ar University of Virginia (Stall Talk). s: for of schol nk . le ary Li library Goog Libr y the orks? ! b RefW grams ote or th pro EndN to bo u use tions Do yo le cita rches” er: rt artic lar Sea t anag expo Scho , wha phy M will oogle well as InSTALLments appears electronically at gra g G , as ar Biblio imizin opics schol “Max bove t s and k out t the a option Chec abou holar ts y more ced sc uden terac earn van u/st ion Li to l hes, ad .ucf.ed ormat searc infolit Inf cholar ttp:// News is submitted each month by one of le: s ults. h http://library.ucf.edu/News/Newsletters/ Modu ch res sear

the Public Services departments (Circulation InSTALLments. Students report they read it

.com oogle Services, Information Literacy and Outreach, olar.g online in the summer when they are away from //sch you collect ttp: e subscription was renewed for another year ! h EndNot 00 different �anage�ent so��are that helps Interlibrary Loan/Document Delivery, and Exciting news...our fer to this page: campus. New to EndNote? It is a citation endno � organi�e your citations� and create bibliog�aphies in o�er �0tions‐ .edu/cita Reference Services). Then, InSTALLments st�les. �or �ore infor�ation or to download the so��are reides.ucf gde h��::://

editor/compiler Renee Montgomery completes s ulation Desk) and learnch 20 more 10:00am—11:30am about these organizations: The Crescendudes, the UCF a cappella group ction onne March 20 12 Noon—1:30pm us C h 20 2:00pm— 3:30pm 11:30am amp 2:00pm C Stop by the front of the library (across from the Circ arch 27 10:00am— 4:00pm Student Account Services Mar the newsletter’s layout. Renee is the library’s 0am—12 00pmNoon whose faculty advisor is IT&R’s own Bob Reed Office of Student Conduct April 3 10:00am— Student Financial Assistance Marc 12 Noon April 3 12 Noon— UCF Book Festival M Parking & Transportation Services April 10 10:0 Outreach librarian and is a member of the April 10 2:00pm—4: library.ucf.edu/News/Newsletters of CDL, composed a song called “I Love UCF” in Dining Services Sustainability Volunteer UCF April 17 10:00am— Office of Undergraduate Research so available online: http:// Information Literacy and Outreach Department. Volunteer UCF which they sing praises of InSTALLments (www. She also edits the library’s faculty newsletter, Questions, Comments? E-mail the editor: [email protected]. Al youtube.com/watch?v=pspco-OMPDc). 2 Promotion & Tenure: Electronic Process

he Academic Affairs Office of Faculty Relations is responsible for the facilitation and Sony Scholarships administration of promotion and tenure. The promotion and tenure (P&T) process for 2012- T2013 began in February and will conclude May 2013 with the Board of Trustees meeting, at Awarded which tenure applicant dossiers are presented for approval.

This year, the College of Sciences will pilot an online version of the P&T submission process Since its launch two and half years ago, developed over the past year in cooperation with the Enterprise Applications Development group the Sony Electronics Scholarship Program of Computer Services & Telecommunications. The online process is expected to be more efficient has grown to 50 participating higher for faculty and reviewers, provide remote access to the materials for reviewers, increase security, education campuses across the U.S., with and create a permanent electronic record. a combined enrollment of more than one million students. The University of Central Currently, the completed P&T dossier consists of two large binders containing many standard Florida has been selected to be a part paper forms and materials supporting faculty members’ accomplishments in teaching, research, of this elite group of higher education and service. institutions.

The electronic version of the P&T process will utilize online forms within the PeopleSoft system. To date, Sony has donated 211 student Each faculty member will begin the process starting with his/her personal information, then build awards ($1,200 each), 62 faculty awards his/her dossier electronically by uploading attachments to the online form. Automated workflow ($2,300 each) and $383,000 in equipment will then route the online dossier through the review process. The reviewer can upload additional awards, consisting of a package that attachments as well as record committee votes. The electronic system will automatically stamp includes a VAIO PC laptop and related the faculty member’s dossier with a reviewer’s electronic ID, as well as a date and time when a electronic equipment. transaction occurs. The Sony Scholarship is awarded to Many workshops and demonstrations of the system have been held on campus, providing faculty five current, full-time, University of members an opportunity to preview the system, ask questions, and offer input to the process flow. Central Florida students, who have The Academic Affairs Office of Faculty Relations is currently developing training materials to assist shown superior academic achievement faculty members with the creation of their electronic dossier. Also in development are training and have demonstrated financial need materials to assist the reviewing coordinators and committee members. and are nominated based on faculty recommendations. The team working on this project includes Diane Chase, John Weishampel, David Kuhn, Lucretia Cooney, Ginger Nielsen, Ronald Mathews, and Elizabeth Hale. Each student winner received a VAIO SB notebook with extended sheet battery, a cyber-shot digital camera W650 with carrying case and a 16GB memory stick CDL Participates in 3rd Hack Day PRO-HG duo media.

ack Day at the Center for Distributed Learning (CDL) is a one-day event that occurs once Each junior faculty member received a every semester during which employees are encouraged to work on any personal project or VAIO SB notebook and related equipment. Hidea that could advance CDL’s mission. The following day, Hack Day participants present their work. Projects are voted on and the top teams receive prizes. Historically, most of the projects that are developed have become live features that are used in CDL’s everyday processes.

“The Center for Distributed Learning has so many creative and talented team members, and we wanted to give them an opportunity to use those talents to improve CDL and the university, even if the scope of activities fell outside of our routine day-to-day work,” says Tom Cavanagh, CDL assistant vice president. “Every time we have done this, we end up with many projects that are both fully developed and ready for immediate implementation, or are substantially complete and only need minimal work to wrap up.” This spring, one of the winning projects was the development of a prototype in how CDL’s business applications and learning systems could be integrated with one of the course management systems (CMS) contenders currently being evaluated for the upcoming CMS migration (http://teach.ucf.edu/resources/webcourses-migration). A positive outcome across all Hack Day events has been the implementation of many projects that have improved aspects of daily operations. The 2012 winners are: • Natalia Savorotca Tom Cavanagh notes that the projects are not all focused around • Andrew Pace programming tasks. He says they have had people develop new policies, • Jaffy Escarcha improve purchasing forms, create a style guide and other important tasks. • Lidia Kawashima • Alissa Babineau “The breadth and scope of the projects are as varied as the talents of • Dan Novatnak (faculty) the CDL teams,” Cavanagh says. “The staff appreciates the opportunity • Darlene Hadrika (faculty) to exercise their creativity and talents, CDL improves as a unit, and everyone has a lot of fun along the way.” Congratulations to all of this year’s Sony Scholarship recipients! CHECK OUT A LIST OF PREVIOUS HACK DAY PROJECTS: http://cdl.ucf.edu/cdljobs/cdl-hack-day/past-projects

3 New Library Databases

esearchers needing information about the U.S. population will find two new excellent Rresources to: • Create custom maps and PowerPoint slides • Download data into Excel or other programs • Export shapefiles for use in GIS software

Social Explorer With Social Explorer, users can quickly zoom in to a community map, define a specific area of interest and generate a detailed demographic profile with just a few clicks. More than 40 billion data elements are available, including the entire U.S. Census from 1790 to the present, annual updates from the American Community Survey and data on religious congregations from 1980 on.

Users can also create slideshows exploring social change over time and export high-resolution slides directly into PowerPoint. Customized reports can be downloaded for processing offline using statistical packages such as SAS, SPSS or STATA.

SimplyMap SimplyMap provides maps and reports using recent demographic, business, consumer attitude/ preference, purchasing, health and lifestyle data down to the census block group level. Sources for more than 70,000 data variables include Nielsen Claritas PRIZM, Experian Simmons, Mediamark Research and Easy Analytics Software Inc. Examples of potential uses include: • Creating a ring study report showing the demographic analysis of a target area based on a 1-, 3-, and 5-mile radius around a local address • Mapping the percentage of Orlando residents who last visited the doctor two to five years ago, accompanied by the locations of offices and clinics of doctors • Showing concentrations of Florida households where 11 or more overnight domestic trips were taken in the last 12 months • Comparing the top national markets for the consumption of Carta Blanca brand beer with the areas with large Hispanic populations of Mexican heritage • Ranking all the census tracts in Orange County by the switching propensity of cell phone users

Reports can be downloaded as Excel, CSV or DBF files. Customized maps can be saved as high- resolution GIF or JPEG files and easily integrated into Word or PowerPoint presentations. Shapefiles can be exported for use with GIS software.

The UCF Libraries’ subscription to SimplyMap allows for five simultaneous users. Although it is possible to use SimplyMap without signing in, it is strongly recommended that users create free accounts using their UCF email addresses so that research can be saved from session to session.

ACCESS DATABASES: http://guides.ucf.edu/socialexplorer http://guides.ucf.edu/simplymap Screenshots show some of the capabilities of the library’s new databases.

information technologies & resources websites

Center for Distributed Learning (CDL) http://cdl.ucf.edu Computer Services & Telecommunications (CS&T) http://cst.ucf.edu Information Technologies & Resources (IT&R) http://itr.ucf.edu Library http://library.ucf.edu Office of Instructional Resources (OIR) http://www.oir.ucf.edu

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