Terms of Reference
TO DEVELOP A SERIES OF OPTIONS TO
SUPPORT
COMMUNITY BASED HOUSING GROUPS
WITHIN
NEWFOUNDLAND and LABRADOR
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 1 March 2010
TABLE OF CONTENTS
PAGE
General------3
Background ------4
Objective------4
Scope of Work ------5
Schedule------5
Methodology ------6
Personnel and Experience ------6
Fees and Disbursements ------6
Selection Criteria and Process ------7
Annex A Community Based Housing Projects by Region
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 2 March 2010
1.0 GENERAL
All proposals must be submitted no later than 12:00 Noon NST, Monday, May 3rd , 2010 to:
Newfoundland Labrador Housing 2 Canada Drive St. John=s, NL A1C 5J2
Attention: Team Leader, Program Delivery
Proposals shall be submitted in three copies, clearly indicating on the envelope the project title:
Review of Community Based Housing Program (CBH)
The proposal is required in sufficient detail to form the basis of a contractual agreement and shall include all requirements as detailed in these Terms of Reference. These elements include:
C An indication of an understanding of the requirements and responsibilities of the proposed project to meet the overall objective of the work defined in the Terms of Reference. C A detailed work plan and schedule for the work. C A summary of experience directly related to the work requirements. C Names of people proposed to be assigned to the work, together with a resume of their related experience. C A schedule of fees to be charged and expenses claimed. (Refer to Section 8.0)
Materials available to assist in the development of this proposal:
C Strategic Plan 2008-2011 (NL Housing website) C Annual Report 2008-2009 (NL Housing website) C Canada-Newfoundland Social Housing Agreement Evaluation Report November 2007 C NL Housing Community Based Housing Program Policy Manual C Social Housing Agreement C Student Report The Review and Analysis of Replacement Reserves 2005 C Student Report Analysis of the Delivery and Administration of NL Housing’s CBH 2009 C Was Chicken Little Right? Case Studies on the Impact of Expiring Social Housing Operating Agreements (CHRA website) (This is an example of the approach used to evaluate the future viability of social housing in Canada).
Questions Pertaining to Proposals
Questions or requests must be written and forwarded to Kevin Williams, Team Leader, Program Delivery [email protected]
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 3 March 2010
2.0 BACKGROUND
The CBH program, which was initiated in 1986, represents a partnership between NL Housing and independently based non-profit community organizations located across the province. NL Housing provides financial support and some operational support to volunteer boards of CBH groups who provide independent rental housing accommodations for lower income families and individuals. (Refer to Annex A which provides an overview of the 1036 CBH units administered by 51 different groups).
NL Housing’s main roles and responsibilities for CBH include:
• Ensuring that groups operate within the parameters of their operating agreements. • Providing financial support through subsidies and grants • Providing annual reports to CMHC. • Providing a report to CMHC every five years to evaluate the effectiveness of CBH .
NL Housing hosts an annual CBH Conference for volunteer board members and has recently prepared updated policies and procedures to clearly define corporate, regional and individual work responsibilities.
3.0 OBJECTIVE
The purpose of this request for proposals is:
To ascertain if the continued involvement of volunteers is viable and whether or not it is possible to develop a long term plan to encourage the continued involvement of volunteers in CBH. This analysis is to include:
• An identification of the future direction and priorities of CBH to support the continued involvement of volunteers in light of:
C Changing demographics and a possible requirement for support services to allow individuals to live independently. C Aging housing stock and the importance of finding volunteers willing to become more involved with maintenance as well as modernization and improvement issues. C Fewer volunteers willing to become/remain as board members to provide or direct the administration of these projects.
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 4 March 2010
4.0 SCOPE OF WORK
The scope of work involves the electronic submission of a report detailing a series of options to help determine the future direction of CBH volunteer boards by addressing the following issues:
a. recruitment and retention of volunteers; b. an assessment of future financial sustainability of CBH projects; and c. an analysis of whether or not the current capital funding which has been allocated is sufficient.
Stakeholders
A listing of potential stakeholders for this process is as follows:
• Community Based Housing Tenants • Community Based Board Members/Volunteers • Housing Administration Officers (CBH) • Engineering Technicians (CBH) • Regional Managers and Regional Supervisors of Programs • NL Housing Senior Management
5.0 SCHEDULE
Milestone dates for this project which should be reflected in the Consultant=s proposal include:
Task Date
Proposal Call March 15, 2010
Proposal Close May 3, 2010
Proposal Award May 14, 2010
Initial Meeting May 18 - 21, 2010
Interim Report June 29, 2010
Final Report August 16, 2010
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 5 March 2010
6.0 METHODOLOGY
The consultant shall indicate in their proposal the proposed evaluation model and describe in detail, an innovative approach/perspective to the development of future directions and priorities for CBH.
The work plan should outline possible proposed dates for key deliverables and identify specific tasks and allocate resources by name. A proposed format of the Evaluation Report is to be included as part of the consultant’s proposal.
One of the key determinants of success for NL Housing will be consultation with a range of stakeholders. Every effort will be made to include previously prepared reports and materials so that the focus of this work will be future direction and analysis of the potential for the continued involvement of volunteer boards.
7.0 PERSONNEL AND EXPERIENCE
The consultant shall identify all personnel who will be assigned to the project, including sub-consultants. Curriculum vitae shall be attached for all personnel. The proposal shall outline a list of similar projects that have been successfully undertaken.
8.0 FEES AND DISBURSEMENTS
This study is not expected to exceed $30,000. The consultant shall outline in detail their proposed fee structure as follows:
1) Program Evaluation 2) Sub-Consultant Services 3) Travel Costs 4) Other Costs (i.e. fees which cannot be categorized as above) 5) Total Cost
The consultant is to provide an estimate of reimbursable expenses which will be paid when accompanied by an original copy of the submitted receipts.
NL Housing will insist on strict budgetary control and the consultant shall keep NL Housing advised of any cost variances.
NL Housing reserves the right to accept any or no response.
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 6 March 2010
9.0 SELECTION CRITERIA AND PROCESS
Evaluation of a Series of Options to Support CBH Groups
Each proposal will be evaluated based upon the extent to which the Terms of Reference are satisfied. The following evaluation criteria will be followed:
1) Understanding of the Project • Demonstration of an understanding of project requirements 12 points • Experience in the volunteer sector 10 points • Innovation in approach to be taken to support the work of Volunteers 10 points • Proposed reporting format 7 points • Knowledge of CBH groups 7 points • Environment Scan 6 points • Proposed Listing of Primary/Secondary Sources 6 points
2) Proposed Methodology • Work Plan 7 points • Proposed Financial Template 7 points
3) Consultant Team • Experience and qualifications of personnel 12 points
Total: 84 points
Cost Proposal
Cost proposals will be evaluated in terms of the estimated fees and disbursements proposed versus the level of effort which is viewed as necessary to successfully complete the work. The following scoring criteria will be used:
C Does the proposed development time reflect the effort that will be required to perform the tasks? 8 points
C Are the disbursements and/or other identified costs reasonable for the work that is required? 8 points
Total: 16 points
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Page 7 March 2010
Avalon Regional Office Health Care Project Project Name Location Group Units Board
Program #2 Community Based Housing Officer: Ann Marie Moores (724-3042) Housing Bell Island Community Development Housing Corporation, Phase I Private Non-Profit 20-30 No. 2 Road Wabana, Bell Island 1 16 & II Charwood Legion Manor Incorporated, Phase I & II 3 Pike's Lane Carbonear 1 28 Columbus Centre Incorporated 25 Moores Drive Mount Pearl 1 12 Golden Years Manor Incorporated, Phase I & II 226-230 Main Road Heart's Delight-Islington 1 12 1100-1102 Conception Bay Highway, 1-12 Lions Lions Housing Initiatives Incorporated Upper Gullies, CBS 1 16 Housing Road & 3-7A Scotts Road North 2-10 Greene Street, 36-44 Hatfield Place & 1-10 Lions Manor Incorporated, Phase I & II Eastern Placentia 1 30 Verran Street Lodge Conception Masonic Housing Association Incorporated 11-33 Free Mason Square Long Pond, CBS 1 12 Masonic Park Senior Citizen Complex (12 Unit Extension), 117 Mount Carson Avenue (Apartments 401-412) Mount Pearl 1 12 Building 15 Northwest Rotary Community Housing Incorporated 2-17 Lynch Place & 89-119A Old Pennywell Road St. John's 1 46 37 Mount Royal Avenue, 140 Mundy Pond Road P.O.W.E.R.F.L.I.P. Incorporated (2 Units), 2 Nascopie Crescent & 270 St. John's 1 6 Newfoundland Drive (2 Units) Pentecostal Assemblies Benevolent Association (PABA), Seniors 92A Main Street Clarkes Beach 1 12 Cottages, Phase I Shea Heights Neighbourhood Improvement Association 161 Blackhead Road, Shea Heights St. John's 1 12 Corporation SPAN Community Housing Incorporated (12 Family), Phase I - 18-40 Wilson Crescent 0 Returned To NL Housing November, 2009 Mount Pearl SPAN Community Housing Incorporated (12 Seniors), Phase II - 17 Wilson Crescent 0 Returned To NL Housing November, 2009 Southern Avalon Senior Citizens' Housing Asociation Incorporated 15-25 Council Road Trepassey 1 12 (SASCH) St. Mary's Bay North Senior Citizen's Housing Association Main Road St. Joseph's-Salmonier 1 8 Incorporated The Salvation Army Glenbrook Villa 105 Torbay Road St. John's 1 20 Torbay Kinsmen Manor for Seniors Incorporated 5-11 Brown's Lane Torbay 1 10 Trinity Conception Regional Housing (TCRHB) Housing Complex Eastern 440 & 440A Station Drive Old Perlican 8 Incorporated
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010
RNH Management Cape Shore Seniors Housing Incorporated (Meadowbrook Villa) Main Road St. Bride's 1 14 Lions Manor Incorporated, Phase III Eastern 16-34 Hatfield Place Placentia 10 Pentecostal Assemblies Benevolent Association (PABA), Phase II 92B Main Street Clarkes Beach 12 Upper Island Cove & Area Housing Committee (Seniors) 3-10 Greeley Street Upper Island Cove 1 10 Whitbourne Legion Homes Incorporated (Seniors) 35-49 Brigus Road Whitbourne 1 12
Municipal/Provincial City of St. John's 1986 115-141 Hamlyn Road 26 Bond Street, Bulley Street, Circular Road, Flavin Street, Freshwater Road, Gower Street, Hamel City of St. John's - Infill 1987 26 Street, Mundy Pond Road, Queen's Road & Spencer Street 66 Bannerman Street, 25-29 McNeil Street & 1-19 City of St. John's 1988 23 Rockcrest Court City of St. John's 1989 1-15 Bastow Court & 1-11 Mifflin Court 26 St. John's 1 Balsom Street, Carter's Hill, Flower Hill, Monroe City of St. John's 1990 Street, Pleasant Street, Shaw Street, Tessier 17 Place & Young Street City of St. John's 1991 49-51 Cochrane Street 11 City of St. John's 1991 174 Campbell Avenue 11 Bannerman Street, Blackmarsh Road, Cameron City of St. John's 1992 Court, Carew Street, Carter's Hill, Central Street, 16 Long's Hill & Guy Street
37-43 Riverview Avenue (Formerly Riverside Norman's Cove-Long Direct Delivery Green Mountain Lodge Incorporated 1 12 Drive) Cove
Program #2 Total 21 498
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010
Goose Bay
Health Care Project Project Name Location Group Units Board
Program #2 Community Based Housing Officer: Charlotte Courage (896-1933) Housing
Labrador Seniors Homes Association Incorporated, Happy Valley-Goose Private Non-Profit 10 Cook Street 1 10 Headland Apartments Bay
Eagle River Community Housing Association, RNH Management 227-229, 231-233, 233A, 235-237 & 239-241 Main Street Cartwright 1 16 Phase I & II (4 4-Plexes & 1 Office/Storage Shed) Eagle River Community Housing Association, 25-27, 29-31 & 33-35 M. O. T. Road 6 Phase III (3 Duplexes) Labrador Straits Seniors' Housing Incorporated 34 Main Street Forteau 1 12 (LSSH)
7 & 19 Markland Road & 7 Saunders Street, Apartments A- Urban Native Melville Native Housing Association 1985 Melville 1 5 C Melville Native Housing Association 1986 1A, 1B, 10A, 10B, 16A, 16B & 28A & 28B White Crescent 8 Melville Native Housing Association 1987 2A, 2B, 7A, 7B, 12A, 12B, 37A & 37B Mesher Street 8 Melville Native Housing Association 1988 9A, 9B, 17A, 17B, 20A, 20B, 26A & 26B Mesher Street 8 Melville Native Housing Association 1989 13A, 13B, 18A, 18B, 28A, 28B, 35A & 35B Mesher Street 8 Melville Native Housing Association 1990 19C, 19D, 19E, 19F, 19G, 19H, 19I & 19J Mesher Street 8 32 White Crescent, Apartments 1-6, 34 White Crescent, Melville Native Housing Association 1991 12 Apartments A-F 2, 4, 9, 11 Cooper Crescent & 13, 15, 34, 36 Roberts Road Melville Native Housing Association 1992 12 & 30 White Crescent, Apts 1-4 Melville Native Housing Association 1993 1, 3, 21, 23, 33 & 35 MacDonald Drive 6
Program #2 Total 4 119
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010
Gander
Health Project Project Name Care Location Group Units Board
Program #2 Community Based Housing officer: Barry Chard (256-
Housing 1322)
Arnold's Cove Senior Citizen's Private Non-Profit 42-44 Spencer's Cove Road Arnold's Cove 1 20 Housing Corporation Bonavista North Interfaith (Bonnews Central 4 Elementary School Road New West Valley-Badger's Quay 1 12 Lodge Apartment Complex) Fogo Island Community Housing Incorporated (Harbourview 19 Country Road Fogo, Fogo Island 1 16 Apartments) Random Interfaith Senior Citizens 15 Swan Avenue Clarenville 1 16 Incorporated St. Catherine's Haven Incorporated 32-46 Reid Road Trinity Bay North (aka Port Union) 1 12
Alexander Bay United Church Homes RNH Management 117-121 Station Road Glovertown 1 10 Incorporated (ABUCHI) GHID Corporation 5-11 Jacob's Lane Gambo 1 8 Trinity Bight Homes Incorporated 7-11 Station Road Port Rexton 1 8
Program #2 Total 8 102
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010
Corner Brook Health Care Project Project Name Location Group Units Board Program #2 Community Housing Officers: See below: Kim Based Warren: (639-5214) Dana Mills: (643- Housing 6832) Private Non- Kim Canadian Paraplegic Association (CPA) 20 Reid's Road Corner Brook (HQ St. John's) 1 20 Profit Warren Community Housing Kim Humber Valley Senior Citizens Association 1 Chestnut Drive (14 Tenth Avenue) Pasadena 1 8 Warren Kim St. Anthony Interfaith, Apartment Building Labrador- 2-16 Douglas Crescent St. Anthony 1 12 Warren (McConnell Complex) Grenfell
Kim St. Barbe Central Manor For Seniors 160 Route 430-28 Port Saunders 1 12 Warren Incorporated Dana Viking Senior Citizen's Housing Corporation 18-30 Harbourview Drive Norris Point 1 12 Mills Kim West Coast Interfaith Home For Senior Western 5 Shamrock Crescent Corner Brook 1 12 Warren Citizens - Cottages #3
RNH Kim Benoit's Cove Aboriginal Housing 3, 5, 23-25, 27-29 & 31-33 Webcon Humber Arm South (Formerly Benoit's 1 8 Management Warren Corporation Road Cove) Dana 1-3, 5-7, 9-11, 2-6 & 8-12A Harmony Cow Head Housing Committee Incorporated Cow Head 1 12 Mills Drive Parson's Pond Senior Citizens Complex Dana Incorporated (aka Charlotte Elizabeth 12 Sport's Avenue Parson's Pond 1 12 Mills Seniors Manor) Kim Straits-St. Barbe Chronic Care Corporation, 171 Viking Trail Flowers Cove 1 12 Warren Richfell Place Dana Tablelands Senior Citizens Committee 7-9 Lodge Lane (Formerly High School Woody Point, Bonne Bay Order 1 12 Mills Incorporated Lane)
Kim Benoit's Cove Aboriginal Housing Urban Native 59 & 59A Webster Place Corner Brook 8 Warren Corporation 25 & 27 Kawaja Drive 49, 49A, 77, 79 Wheelers Road Program #2 Total 11 140
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010
Stephenville
Health Project Project Name Location Group Units Care Board Program #2 Community Based Housing Officer: Dana Mills (643-6832) Housing
Bay St. George (Congregate-Emile Benoit Private Non-Profit Western 82 Main Street Stephenville Crossing 20 House) Bay St. George (Cottages) 78 Main Street 8 Burgeo Senior Citizens Housing Corporation 4 Lushman's Lane Burgeo 1 14 Stephenville Senior Citizens Housing Stephenville 0 Corporation - Returned to NL Housing Gateway Cottages Association, Apartment Western 11A Grand Bay Road Channel-Port aux Basques 21 Project
Route 404, Robinsons Local Service District Bay St. George South (Formerly RNH Management Bay St. George South Manor For Seniors Incorp 1 12 Rd Cartyville) (12 Unit Row Motel-Robinsons Manor)
Program #2 Total 2 75
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010
Grand Falls-Windsor
Health Care Project Project Name Location Group Units Board
Program #2 Community Based Housing Officer: Rhonda Byrne (292-1016) Housing
Botwood Senior Citizens Housing Committee (Mugford Private Non-Profit 11A Twomey Drive Botwood 1 12 Estates) Canadian Paraplegic Association (CPA) Community 11 Cater Avenue Grand Falls-Windsor 16 Housing (Battock Manor) Harbour Breton Lions Seniors Complex (aka Lions 1-7 Old Farm Road Harbour Breton 1 8 Sunset Cottages/Lions Club of Harbour Breton) North Haven Manor Interfaith, Phase IV Central 101-105 & 106-110 Aspen Place Lewisporte 10 Sunset Village Housing Incorporated 4 Second Avenue Point Leamington 1 12
Milltown, Head of Bay RNH Management Bay d'Espoir Seniors Care Association Incorporated 91B Main Street 1 12 d'Espoir Pentecostal Assemblies Benevolent Association (PABA), 195 Main Street Summerford 12 Evergreen Manor Seniors Complex (aka New World Island Seniors)
Robert's Arm Interfaith Senior Citizens Home Incorporated Manor, Phase I (12 Apartment Seniors 2-4 Frontier Road 12 Manor) Robert's Arm 1 Robert's Arm Interfaith Senior Citizens Home 26-26A, 28-28A, 30-30A, & 32-32A Berg 8 Incorporated Manor, Phase II (Family & Seniors) Street (Duplexes)
Program #2 Total 5 102
Proposal Call to Develop a Series of Options to Support CBH Groups within NL Annex A March 2010