Digitization and Public November 15, 2018

Emily Pfotenhauer Community Liaison & Service Specialist, WiLS [email protected]

The Digital Public of America is a free national that provides access to millions of materials from libraries, and museums across the US.

https://dp.la A RESEARCH PORTAL DPLA in the CLASSROOM DPLA API  Data REUSE

http://digital.centerforknitandcrochet.org/ Where does all this content come from?

CONTENT AND SERVICE HUBS CONTENT HUBS

See full list at pro.dp.la/hubs SERVICE HUBS

See full list at pro.dp.la/hubs Recollection Wisconsin is the DPLA Service Hub in our state. It is the on-ramp for Wisconsin libraries, archives and museums to contribute content to DPLA.

https://recollectionwisconsin.org

A COLLABORATIVE PROGRAM A STATEWIDE NETWORK A COMMUNITY OF PRACTICE

• Digital projects consulting & training • Content hosting • Guidelines and standards ○ Essentials ○ Oral histories • Metadata templates • Metadata Checker tools • Digitization vendor list and tips • Listserv

UW-Madison Archives

https://recollectionwisconsin.org/toolkit Let’s take a tour!

Recollection Wisconsin: https://recollectionwisconsin.org

DPLA Local (sneak preview): http://recollectionwisconsin.dp.la How does all this content get there? METADATA HARVESTING

Data OAI-PMH Provider

Service

Provider Data Provider Aggregated OAI-PMH Data OAI-PMH 500,000+ records CONTENTdm HOSTING

• Milwaukee Public Library manages and maintains CONTENTdm installation for RW Content Partners

• MPL is moving to OCLC-hosted CONTENTdm - Responsive website

• WPLC contributes annual RW hosting & harvesting fees for public libraries SCLS  RW  DPLA 1. Library creates metadata (Google Sheets) SCLS  RW  DPLA 2. SCLS loads metadata and digital files to CONTENTdm at MPL SCLS  RW  DPLA 3. Recollection Wisconsin harvests metadata from CONTENTdm SCLS  RW  DPLA 4. DPLA harvests metadata from Recollection Wisconsin Project spotlight!

• Black Earth

• Reedsburg

• Pardeeville Selecting for digitization

Can I? Should I? May I? Why digitize?

South Wood County Historical Museum Why digitize? • Connect to your community • Reach new audiences • Improve access to “invisible” materials • Protect fragile or heavily used materials • Learn more about your collections • Contribute to our collective knowledge

South Wood County Historical Museum Scope, Size and Capacity

• Clearly define the scope of your project • Be disciplined about subject scope and significance. • Be realistic about the scale of your project • Start small. Don’t bite off more than you can chew! • Digital collections need an ongoing investment • Access, storage, reference questions, reproductions National Archives

Slide adapted from DPLA Public Library Partnerships Project Creative Commons Attribution-NonCommercial 4.0 What prep work do I need to do?

Don’t scan a mess!

Slide adapted from DPLA Public Library Partnerships Project Creative Commons Attribution-NonCommercial 4.0 What’s at risk? Much analog A/V is reaching the end of its lifespan • 8-track • Super 8 • Cassette tape • VHS • Iomega Zip disc

http://www.obsoletemedia.org/media- preservation/media-stability-ratings/ What will make an impact? Which materials are… • most requested/used by our patrons? • hidden? • unique? • most significant to the story of our community?

Whose stories get told? Will your patrons see themselves in your digital collections? Out of scope for RW & DPLA

• Data-only records, such as cemetery indexes and birth and death indexes • Finding aids • Institutional repository content, such as dissertations and research data • Newspapers (hosted in MPL CONTENTdm) of WI Newspapers

• Partnership of Wisconsin Newspaper Association, WHS and WPLC • Available in BadgerLink • More info: https://wplc.info/newspapers Metadata

(it’s not that scary!) Metadata: What is it?

“Data about data” Administrative metadata: aka Information necessary to manage a resource (technical information, “Information about stuff” preservation activities) Descriptive metadata: Information that supports discovery and identification of a resource Descriptive metadata

Information about the content and context of a resource (document, book, , audio file, etc.)

• What am I looking at? • Who created it? When? Where? • Who owns it? • How can I use it? Metadata: Why do we need it? Structured, standardized metadata makes your digital content: • Searchable • Findable • Sortable • Shareable • Understandable

Good metadata = Consistency, Consistency, Consistency Metadata for RW & DPLA

Required elements Recommended elements • Title • Date • Rights • Description • Type • Creator • Subject • Place Controlled vocabularies

• Definition: a limited set of terms or phrases • Facilitate searching and browsing • Group and connect related content within a local collection and across disparate collections

RIGHTS STATEMENTS CLEAR RIGHTS LABELING = CLEAR ACCESS & REUSE

Copyright & Rights Statements

• Owning the physical item does not equal owning the copyright. • Scanning something does not create a new copyright. • Many factors may contribute to determining the rights statement you assign to an item. There may be more than one right answer. • Clear labeling of rights status helps users determine what they can and cannot do with digitized content.

http://rightsstatements.org/en/ Discussion

• What are you most excited about in a current or future digitization project?

• What’s a challenge or obstacle you’re concerned about? SCLS Resources for Digital Projects

Tamara Ramski Thank you!

Emily Pfotenhauer Community Liaison & Service Specialist, WiLS [email protected]