HANDBOOK
2019
Edited by Swim England West Midlands Regional Office
1
CONTENTS
THE PRESIDENT ...... 4
SWIM ENGLAND WEST MIDLANDS
Regional Office…………………………………………………………………………5 Management Board...... 6 Regional Committees & Officers...... 7 Past Presidents & Life Members ...... 9 Affiliated Clubs ...... 10 Affiliated Counties, Associations & Leagues ...... 12 County Associations - Officers and Secretaries ...... 13
CONSTITUTION
Rules ...... 17
DIVING ...... 38
EDUCATION ...... 39
MASTERS SWIMMING
Contact and Diary of Events ...... 40 Rules for Masters Records ...... 40
OPEN WATER SWIMMING
Contact and Diary of Events ...... 41 Officials ...... 41
SWIMMING
Contact and Diary of Events ...... 42 Licensed Events ...... 42 Inter-county trophy ...... 42
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SWIMMING RECORDS
Rules ...... 43
SWIMMING OFFICIALS
Regional Officials Coordinator ...... 45 Registered Officials ...... 46
SYNCHRONISED SWIMMING
Contacts and Diary of Events ...... 52 Registered Officials ...... 52
WATER POLO
Contact...... 53 Officials ...... 54
SWIMMARK
...... 55
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THE PRESIDENT
Stuart Highfield
I am very proud to be representing Swim England West Midland Region as President for 2018/2019 and would like to thank Shropshire ASA for nominating me as Regional President.
My involvement in swimming started 25 years ago when my eldest daughter, then 8 years old, joined Shrewsbury Swimming Club. I signed up for a Timekeeper course and have moved on through the ranks to Referee. I had the privilege of being one of the swimming officials at the 2012 Paralympic Games in London.
I am looking forward to attending as many events across the Region as I can and will represent Swim England West Midlands at championships and events where our swimmers are competing.
I have already been to a selection of events, starting with Wellington (Telford) Swimming Club presentation evening to present a Young Volunteer Award, followed by the Midland Synchronised Swimming Championships at Walsall. Thank you to Beccy Cowie for explaining what was happening in the routines as this was the first time I had been to a synchro event and really enjoyed it.
The Midland Para Championships at Rugby was next, which is always a very enjoyable meet, and I had the pleasure of being Starter for the event.
Onwards to Sheffield for the Inter County Gala followed by the Midland Short Course at Nottingham, and the Masters Inter County at Rugby.
January and February was taken up with county championships, firstly Worcester County, followed by Warwickshire. At the Shropshire championships I was back on with the “Whites” officiating before heading off to Stafford for the Staffordshire championships.
With the diary filling up with West Midland Regional Championships to come it’s going to continue to be busy.
I wish everyone the best of luck for 2019 and thank you for your warm and friendly welcome.
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SWIM ENGLAND WEST MIDLANDS REGIONAL OFFICE
Unit 7, Basepoint Business Centre Isidore Road Bromsgrove Enterprise Park Bromsgrove Worcs B60 3ET Tel: 01527 888929 General enquiries email: [email protected]
OFFICE MANAGER Hayley Colville Tel: 01527 888929 Email: [email protected]
OFFICE ADMINISTRATOR Lucy Beiersdorf Tel: 01527 888929 Email: [email protected]
CLUB DEVELOPMENT OFFICER (Birmingham, Coventry, Solihull & Warwickshire, Black Country, Staffordshire) Helen Weeks Tel: 07583 686816 Email: [email protected]
CLUB DEVELOPMENT OFFICER (Hereford & Worcester, Shropshire, Telford & Wrekin) Amanda Swan Tel: 07800 647745 Email: [email protected]
5 MANAGEMENT BOARD
President Stuart Highfield Email: [email protected]
Chair Simon Kirkland Email: [email protected]
Finance Manager Mike Beard Email: [email protected]
Members David Corbett Email: [email protected] F A (Tony) Green Email: [email protected] Liz Sykes Email: [email protected] Pamela Davies Email: [email protected]
Chair of Club Development Committee Steve Prosser. Email: [email protected]
County Representatives Elaine Gale Email: [email protected] Jean Childs Email: [email protected] Peter Holmes MBE Email: [email protected] Vivienne Hewitt Email: [email protected]
Sport Specialists
Bernard Simkins Email: [email protected]
6 REGIONAL COMMITTEES & OFFICERS
MASTERS COMMITTEE Co-ordinator Position vacant Please contact the regional office Email: [email protected]
Members Trevor Clark, Dave Fereday, Ian Lamb, Jean Childs, Peter Holmes (Board liaison)
SWIMMING COMMITTEES Events and competitions co-ordinator Louise Barnes Email: [email protected]
Events and competitions assistant Andy Stead Email: [email protected]
Members Jean Childs (Open water), Simon Sinclair (IT), Tony Green (Licensing Officer), Ian Lamb (Swimming Officials Co-ordinator, Mark Stowe (BSCA member), Mandy Garrott Dave Fereday (County reps)
Talent co-ordinator Position vacant Please contact the regional office Email: [email protected]
Members Louise Barnes (Events and competitions co-ordinator), up to four performance coaches and a coach representative from each of the county associations
MIDLAND SYNCHRONISED SWIMMING COMMITTEE
Amanda Swan Email: [email protected]
WATER POLO COMMITTEE Chair Nigel Greenwood Email: [email protected]
Members Mike Beard, Liz Wilkins, Henrietta Parr, Mike Aish, Terri Halstead
7 CLUB DEVELOPMENT COMMITTEE Chair Steve Prosser Email: [email protected]
Members Jean Childs, Ian Lamb, Pam Davies, Trixie Pulsford, Amy Baker
GOVERNANCE COMMITTEE Chair Simon Kirkland Email: [email protected] Members Helga Edstrom, Judy Tullett
OPEN WATER CO-ORDINATOR Jean Childs Email: [email protected]
DIVING CO-ORDINATOR Position vacant
RECORDS OFFICER David Corbett Email: [email protected]
HONORARY SOLICITOR Patrick Nelson
AUDITOR Garratt’s of Wolverhampton
PANEL OF FRIENDS Mr P Holmes MBE Mrs P Davies Mr A Bartlett MBE
8 PAST PRESIDENTS OF ASA WEST MIDLAND REGION
2005/6 E J Blight 2006/7 Mrs Mavis Fox 2007/8 Mrs Liz Hindson 2008/9 A C Bartlett 2009/10 Mrs Jean Childs 2010/11 A M Ward 2011/12 Mrs E Sykes 2012/13 F A Green 2013/14 Mrs P Davies 2014/15 Mrs V Hewitt 2015/16 B Simkins 2016/17 J J Morrey 2017/18 D F Corbett
PAST PRESIDENTS OF THE ASA
2000 M W Beard
LIFE MEMBERS OF THE REGION
2015 A C Bartlett MBE
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AFFILIATED CLUBS (As at 13th February 2019)
Club Secretary Email
SHROPSHIRE Ellesmere College Titans Mr R Rhodes ...... [email protected] Ludlow Mr R Corston ...... [email protected] Market Drayton Mrs J Hampton ...... [email protected] Newport & District Mrs M Frost ...... [email protected] Northgate Bridgnorth Mr P Martin ...... [email protected] Oswestry Otters Mrs S Rogers ...... [email protected] Shrewsbury Mrs S Porter ...... [email protected] Telford Aqua Mr S Balasubramaniam ...... [email protected] Wellington (Telford) Mrs S Morrow ...... [email protected] Whitchurch Wasps Miss D Durrant ...... [email protected] Wrekin College Mrs C Morgan ...... [email protected]
STAFFORDSHIRE Biddulph Mrs F Brocklehurst……………………………………………………… [email protected] Bilston Mrs V Thomas ……………………………………………………………………[email protected] Black Country n Potteries Masters Mrs K Tunnicliffe………………………………………………………………...... [email protected] Broadway (Walsall) Mrs E Rollins …………………………………………………………………………. [email protected] Burntwood Mrs S Wardle………………………………………………………………………….. [email protected] Burton Mrs S Gates …………………………………………………………………………... [email protected] Cannock Phoenix Mrs L Williams ……………………………………………………………………………… [email protected] Chase Mrs A Buick ………………………………………………………………………….. [email protected] Cheadle & District Miss N Hepburn……………………………………………………………………… [email protected] City of Stoke-on-Trent Mrs J Lowe ……………………………………………………………………………………. [email protected] Dove Valley (Uttoxeter) Mrs N Barnes……………………………………………………………………………. [email protected] Heath Town Mrs M Hawkins…………………………………...……………………………………….. [email protected] Leek Mrs C McFadden ………………………………………………………………………... [email protected] Lichfield Mrs P Lee …………………………………………...... [email protected] Newcastle (Staffs) Mr M Gunning ……………………………………………………………………………… [email protected] The Royal Wolverhampton School Mrs T Dingle………………………………………………………………………………[email protected] Stafford Apex Ms D Hanlon…………………………………………………………………………[email protected] Stone & District Mr R Cumberlidge………………………………………………………………….... [email protected] Tamworth Mrs J Randolph …………………………………………………………………… [email protected] Walsall Mrs L Davies ………………………………………………………………………..….. [email protected] Walsall Synchro Miss M Burley ………………………………………………………………..….. [email protected] Wednesbury Mr D Silk………………………………………………………………………………….…. [email protected] Wednesbury WP Miss K Jones …………………………………………………………………. [email protected] Wolverhampton Ms K Lake …………………………………………..………………………. [email protected] Wolverhampton Masters Mrs S Fereday ………………………………………………………………………. [email protected] Wombourne Ms S Whitehouse…………………………………..…………………………………….. [email protected]
10 WARWICKSHIRE Aston Mr J Roper ...... [email protected] Bedworth Masters Miss R Pearce …………………………………………….……………………. [email protected] Birmingham Masters Mr L Swain ……………………..………………………………………………. [email protected] Blythe Barracudas Mrs S Lindsay………………………………..………...... [email protected] Boldmere Dr K Woodhall …………………………………………………………………….. [email protected] Camp Hill Edwardians Mrs S Holden ………………………………………………………………………………. [email protected] Camp Hill Mrs M Williams …………………………………………………………...... [email protected] City of Birmingham Mr N Greenwood …………………………………………………………….. [email protected] City of Coventry Mrs R Jelley ...... [email protected] Fox Hollies Miss S Finch ……...... [email protected] Handsworth G S O B Mrs L Hughes ...... [email protected] Kenilworth Masters Mr S Hatfield………………………………………………………………...………..….. [email protected] Kenilworth Mr A Martin ………………………………………….………………………………… [email protected] Kingsbury Aquarius Mrs S Atkins ………………………………………………………………… [email protected] Leamington Spa Mrs N Herbert ………………………………………………………………… [email protected] North Birmingham Mrs C A Chick ………………………………………………………………….. [email protected] Nuneaton & Bedworth Mrs J Edwards ……………………………………………………………………… [email protected] Orion (Birmingham) Ms H Rotherham……………………………...... …………………….…...... [email protected] Perry Beeches TripleS Ms M Blizard ……………………………………………………………………. [email protected] Phoenix (Coventry-Disabled) Mrs L Lawson ………………………………………………………………[email protected] Rose Buds Masters WP Mrs J Clayton…………………………………………………………….. ………………... [email protected] Rugby Mrs L Eaton………………………………………………………………. [email protected] Solihull Dr S Prosser ………………………………………………………………………. [email protected] Southam Mrs C Smith ………………………………………………………………………………..…. [email protected] Stratford Sharks Mrs K Lea…………………………………………………………………………….…. [email protected] Team Mercia Mr M Lythgo...... [email protected] University of Birmingham Mr G Humpage …………………………………………………………………….. [email protected] Warwick University Miss L Miller…………………………………………………………………….………[email protected] Warwick WP Mr J Crump ………………………………………….……………………………. [email protected] West Midlands Police Mrs C Thorn …………………………………………………………………… [email protected]
WORCESTER COUNTY Bromsgrove Mrs A Ryall……………………………………………………………………………….…….. [email protected] City of Hereford Miss L Jones ……………………………………………………………………... [email protected] Droitwich Dolphins Mrs A Gerwitz ……………………………………………………………………….. [email protected] Evesham Mrs C Cape……………………………………….…………………… [email protected] Haden Hill Ms R Crofts …………………………………………………………….. [email protected] Halesowen Mrs A Cameron …………………………………………………………………… [email protected] Ledbury & District Mrs L Hunt ………………………..………..…...... … [email protected] Oldbury Mr K Jones …………………………………………………………………………[email protected] Pershore Ms L Stanley ……………………………………..………………...... [email protected] Redditch Mr T Cardy-Wise …………………………………………………………………. [email protected] Stourbridge Mr C Buswell ……………………………………………………………….……... [email protected] Warley Wasps Mrs P Pike ………………………………………………………………………………….…… [email protected] Worcester Mrs C Wilkinson ……………………………………………………………………… [email protected] Worcester Crocodiles WP Mrs J Wells………………………………………………………………………………. [email protected] Wyre Forest Mrs R Rowley ………………………………………………………………………… [email protected]
11 COUNTY ASSOCIATIONS
Shropshire ASA Mrs M Garrott ………………………………………………………………….... [email protected] Staffordshire ASA Mrs J Evans …………………………………………………………………………… [email protected] Warwickshire ASA Mr P Welsh ………………………………………………………….………………[email protected] Worcester County SA Mrs V Hewitt …………………………………………………………………… [email protected]
ASSOCIATIONS & LEAGUES
Coventry & Dist Assoc Mrs D M Reynolds ……………………………………………………….. [email protected] of Swim Clubs Mercian Summer League Mrs A Blizard ……………………………………………………………..……. [email protected] Nuneaton Junior Mrs D M Reynolds ……………………………………………………….. [email protected] Swimming League Ross on Wye District Mrs T Pulsford ……………………………………………………..……………. [email protected] Junior League The Midland WP League Mr P Swann …………………………………………………………………………. [email protected] Worcester Winter League Mrs J A Pollard ………………………………………………………………….… [email protected] Wrekin & District Mr G Kirkham …………………………………………………………………..…. [email protected] Water Polo League Wyvern Junior Mrs T Pulsford ……………………………………………………………………. [email protected] Swimming League
12 SHROPSHIRE
President Mrs L Barnes – [email protected]
Chair / Delegate to West Midland Region / Welfare Officer Mrs J Childs - [email protected]
Treasurer Mrs J Pearson – [email protected]
County Coach Mr G Barnes – [email protected]
Gala Co-ordinator Mrs L Barnes - [email protected]
Officials Co-ordinator Mr S Highfield – [email protected]
Synchro Representative Mrs S Craven – [email protected]
Development/Young Volunteers Mrs M Garrott - [email protected]
Secretary
Mrs M Garrott – [email protected]
13 STAFFORDSHIRE
President Mrs H Summerill - [email protected]
Treasurer Mr J J Morrey – [email protected]
Swimming Secretary / Facilities Officer Mr D Fereday – [email protected]
Water Polo Secretary Mr G J Kirkham - [email protected]
Workforce Co-ordinator/ Officials Secretary Mrs H Summerill – [email protected]
Trustee of Trophies Mrs H Ward - [email protected]
Synchronised Swimming Secretary Mr B Moreton - [email protected]
Masters Secretary / Open Water Secretary Mrs C Jones – [email protected]
Swimming League Secretary Mrs R Powell – [email protected]
Disability Liaison Officer/ Welfare Officer Mrs K Mullinder – [email protected]
Delegate to West Midland Region Mr P W Holmes – [email protected]
Secretary
Mrs J Evans – [email protected]
14 WARWICKSHIRE
President Mrs R Cutler
Chairman Mr K Sherwood
Finance Officer Mrs L Slinn
Swimming Secretary Mrs R Cutler
Water Polo Secretary Mr R Brough
Synchronised Swimming Secretary Mrs C Brooks
Development and Facilities Officer Ms E Gale - [email protected]
Delegate to West Midland Region Ms E Gale - [email protected]
Para Swimming Secretary Mrs S Carden
Masters Secretary Mr P Welsh
Welfare Officer Mrs P Davies
Secretary
Mr P Welsh - [email protected]
15 WORCESTER COUNTY
President Mrs A Pollard - [email protected]
Chairman Mr I Cumming - [email protected]
Hon Treasurer and Trustee Mrs J Hood - [email protected]
Swimming Secretary Mr S Barry - [email protected]
Water Polo Secretary Mr D Cash - [email protected]
Masters Secretary Mr M Latta - [email protected]
Swimming Officials Secretary Mrs S Beatrup - [email protected]
Delegate to West Midland Region Mrs V Hewitt - [email protected]
Communications Secretary Mr N Bates - [email protected]
Disability Officer Mr S Redfern - [email protected]
Welfare Officer Mr M Ross - [email protected]
Secretary
Mrs V Hewitt – [email protected]
16 AMATEUR SWIMMING ASSOCIATION WEST MIDLAND REGION RULES 1 Preamble 1.1 In these Rules: 1.1.1 “ASA” shall mean the Amateur Swimming Association (Swim England) Ltd; 1.1.2 “Region” shall mean the Amateur Swimming Association West Midland Region; 1.1.3 “Regional Director” shall also refer to any person with a different title performing the equivalent duties; 1.1.4 “Club” shall include all affiliated bodies, organisations and associations unless the context indicates to the contrary; 1.1.5 words importing the masculine gender shall include the feminine; 1.1.6 words of the plural number shall include the singular and words of the singular number shall include the plural; 1.1.7 the term swimmer shall include synchronised swimmer, diver and water polo player unless the context indicates to the contrary; 1.1.8 a “Committee” shall be deemed as having delegated powers and responsibilities granted by the Management Board; 1.1.9 “Sub-committees” and “groups” deal with specific issues and make recommendations to the Management Board but do not have budgetary responsibility. 1.2 Any deviation from any provision of these Rules shall not invalidate any procedure or decision unless that deviation raises a material doubt that the procedure or decision has been so affected by it as to prejudice the good management of the Region. 2 Name For all legal or official purposes the Association shall be called the “Amateur Swimming Association West Midland Region” and for other purposes may be referred to as “Swim England West Midlands”. 3 Composition The Region shall consist of the affiliated clubs, associations, organisations and bodies and the members thereof as defined by the ASA within the counties of Shropshire, Staffordshire, Warwickshire and Worcestershire including Herefordshire. 4 Objects 4.1 The objects of the Region shall be to: 4.1.1 carry out the aims and objects of the ASA; 4.1.2 obey and enforce the laws, rules, resolutions and rulings of the ASA; 4.1.3 promote regional swimming, including masters, open water, diving, synchronised swimming and water polo, championships and competitions. 5 Responsibilities 5.1 The Region shall without limitation: 5.1.1 produce, maintain and implement such plans based on strategic criteria set by the ASA and in such form as the ASA may from time to time require; 5.1.2 administer the procedures for clubs, as defined in ASA Law, to affiliate to the Region and to the Counties which form part of the Region, inform the ASA of West Midlands fees and any required fee collection; 5.1.3 administer the procedures for associations, bodies and organisations to affiliate to the Region, including any required fee collection; 5.1.4 administer such procedures as the ASA shall decide from time to time to enable individual club members to be members of the ASA, including any required fee collection. 5.1.5 produce, maintain and implement such additional plans as regional circumstances require.
17 6 Finance, property, accounting and dissolution 6.1 Any decision to borrow money, the limits on such borrowing and those entitled to borrow on behalf of the Region shall be decided by the Council. 6.2 Any changes in the Region’s banking arrangements shall be decided by the Management Board. 6.3 The Region’s financial year shall end on 31st December (as from April 2019), to which date all reports and accounts shall be completed. 6.4 Every member of the Management Board, employee, servant or agent of the Region shall be indemnified by the Region and it shall be the duty of the Region to pay all costs, losses and expenses which any such person may incur or for which he may become liable by reason of any contract entered into or act or thing done by him in good faith in the discharge of his duties. 6.5 Any member of any duly appointed Regional Board, Committee or Panel or employee, servant or agent of the Region or any person duly appointed by the Region to act with its authority shall be paid their expenses necessarily incurred through that membership or appointment by the Region on the basis of, and not exceeding the rates set out in, the regulations for the payment of expenses by the ASA. The maximum rate per mile payable by the Region for travel expenses under this section shall be set by the Management Board. 6.6 The Region may purchase or by any other means acquire and take options over any property whatever, and any rights or privileges of any kind over or in respect of any property, and if it does so: 6.6.1 any property of the Region, other than cash at the bank, shall be vested in not more than four Custodians. They shall deal with the property as directed by resolution of the Management Board and entry in the minutes shall be conclusive evidence of such a resolution; 6.6.2 the Custodian(s) shall be elected at a General Meeting of the Council and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting; 6.6.3 the Custodian(s) shall be entitled to an indemnity out of the property of the Region for all expenses and other liabilities properly incurred by them in the discharge of their duties. 6.7 The Region may be wound up or dissolved upon a resolution of four fifths of the Council members at a duly called meeting. 6.8 If upon the winding up or dissolution of the Region there remains after the satisfaction of all its debts and liabilities any property whatsoever and: 6.8.1 if the Region has benefited from mutual trading the same shall be distributed among the affiliated clubs in such proportions as the clubs may mutually agree; Note: this provision may be subject to the agreement of Sport England in some cases. 6.8.2 if the Region has not benefited from mutual trading the same shall be transferred to any successor body, organisation or association or in default of such a body to the Amateur Swimming Association. 7 Affiliation 7.1 Application 7.1.1 A club, on applying for affiliation to the Region, shall forward to the Regional Office, a copy of its present rules and state the number of its members, active and honorary, and shall afford such other information as he may require. This requirement also applies to clubs wishing to merge and form a new club. 7.1.2 If such an application is refused there shall be a right of appeal to the ASA Sports Governing Board.
18 7.2 Rules 7.2.1 In order to become or to remain affiliated, a club’s rules shall conform to the provisions of the Recommended ASA Club Constitution and its guidelines, and any criteria issued by the ASA from time to time. This requirement also applies to clubs wishing to merge and form a new club. 7.2.2 A copy of a club's rules and latest accounts during the most recent financial year, shall be supplied at the request of the Regional Office. The affiliation of a club failing to submit a copy of its rules and latest accounts on request will be liable to suspension by the Management Board. Any proposed alterations or additions to such rules shall be notified to the Regional Office for approval. 7.3 Regional fees 7.3.1 Except as otherwise provided in these rules, each affiliated club shall pay to the ASA or the Region as required, for every individual member a Regional fee which shall be set by the Management Board before 31st October in the preceding year. 7.3.2 The members for which the regional fee is payable will be the same as those who are required to pay the ASA membership fee. 7.3.3 Each affiliated club shall receive one copy of each of the ASA Handbook and the Regional Handbook. 7.4 County fees 7.4.1 Each club affiliated to the Region shall be affiliated to the County in which its headquarters are situated, defined as the principal location where its swimming related activities take place. Each affiliated club shall pay to the ASA or the Region as required, a County affiliation fee which shall be set by the County before 31st October in the preceding year. 7.4.2 Associations, bodies and organisations whose activities are not confined to one county shall not be required to affiliate to a county. 7.5 County Associations County Associations shall have free Regional affiliation and shall be entitled to receive one copy each of the ASA and Regional Handbooks without charge. 7.6 Leagues, Local Associations and Other Regional Organisations The Regional affiliation fee for Leagues, Local Associations and Other Regional Organisations including Schools Associations and educational establishments whose individual members do not wish to take part in open competitions with affiliated clubs, shall be set by the Management Board before 31st October in the preceding year. 7.7 Concessions The Management Board shall have the authority to remit the whole or part of the Regional affiliation fee. 7.8 Payment The applicable Regional affiliation fee, County affiliation fee and ASA individual membership fees shall be paid to the ASA or the Region as required in one instalment by a date specified by the ASA. 7.9 Resignation A club wishing to resign from the Region shall give notice in writing to that effect before 1st January to the Regional Office or it shall be held liable for its Regional affiliation fee for the current year. 7.10 Failure to pay fees in due time 7.10.1 The affiliation of a club not having made its return of club membership and paid its liabilities to the Region, the ASA and its County by the specified date shall be suspended with immediate effect until such time as those liabilities are discharged or until 1st March whichever is the earlier. Any club not having paid its liabilities by 1st March shall be deemed to have resigned. 7.10.2 Should a club wish to re-affiliate at any time after 1st March, it shall apply to do so as though it were a new club. Such an application shall not have effect until approved by the Management Board at its next scheduled meeting.
19 7.11 Effect of suspension 7.11.1 A member of a club which has not paid its liabilities to the Region and/or the ASA by the appointed date shall not be allowed to compete during the period of suspension in any open competition in the name of that club. 7.11.2 An association, body or league which has not paid its liabilities to the Region and/or the ASA by the appointed date shall not be allowed to run its own competitions during the period of suspension. 7.11.3 Any insurance arranged by the ASA or the Region will not provide cover for any person, club, association, body or organisation relative to any incident occurring during the period of suspension. 8 Government 8.1 There may be three levels of government of the Region: 8.1.1 The Council; 8.1.2 The Management Board; 8.1.3 The Discipline and other Committees, Officers and Co-ordinators etc.. 8.2 A person who is not a member under its own rules of a club, body, association or league affiliated to the Region shall not be permitted to be nominated, elected or appointed as a delegate, committee member, board member, officer, co-ordinator, adviser or to any other position which carries the right to vote at any level of government of the Region. 9 Officers 9.1 The Officers of the Region shall be the Regional Director, the Chair, Vice-Chair of the Management Board and the Finance Manager. 10 Council 10.1 Composition 10.1.1 Only persons who are members of the ASA shall be eligible to be members of the Council, except that a delegate who represents an Associated Organisation, an Associate Organisation or an Affiliated Body may be a member of the Council provided that he has been appointed by the organisation he represents under its own rules. Subject to the foregoing, the Regional Council shall comprise: 10.1.1.1 the President of the Region; 10.1.1.2 the President Elect of the Region; 10.1.1.3 the Past Presidents of the Region, who may speak but not vote; 10.1.1.4 the Past Presidents of the ASA Midland District or the Northern Counties ASA who, at the time of their election to that office, had their longest unbroken membership with a club which was subsequently affiliated to the Region. They may speak but not vote; 10.1.1.5 the Life Members of the Region who may speak but not vote; 10.1.1.6 the Life Members of the ASA Midland District, who, at the time of their election to that position, had their longest unbroken membership with a club which was subsequently affiliated to the Region. They may speak but not vote; 10.1.1.7 the Chair of the Management Board; 10.1.1.8 the members of the Management Board; 10.1.1.9 the Honorary Solicitor. If the Honorary Solicitor is not a member of a club affiliated to the Region he may speak but not vote; 10.1.1.10 the Diving Co-ordinator; 10.1.1.11 the Open Water Co-ordinator; 10.1.1.12 the Water Polo Co-ordinator; 10.1.1.13 the Synchronised Swimming Co-ordinator; 10.1.1.14 the Swimming Events and Competitions Co-ordinator; 10.1.1.15 the Swimming Talent Co-ordinator 10.1.1.16 the Masters Co-ordinator;
20 10.1.1.17 the delegates of affiliated clubs, leagues and associations elected in compliance with these rules. 10.1.2 The Chair or a Vice Chair of the ASA Independent Disciplinary and Dispute Resolution Panel or the ASA Independent Disciplinary and Dispute Resolution Appeals Panel who is a member of a club affiliated to the Region may attend any General Meeting and may speak but not vote. 10.1.3 Substitutes Should a Co-ordinator of a Discipline Committee be unable to attend any meeting of the Council he shall appoint a substitute who shall be a member of the relevant group. 10.1.4 Quorum Twenty shall form a quorum. 11 Representation to Council 11.1 Fee-paying clubs Each club affiliated to the Region shall be entitled to representation to Council based on the total number of its members in the previous year according to the club’s ASA Annual Return of Club Membership. The number of delegates to which each club is entitled shall be: up to 200 members one delegate; 201 to 400 members two delegates; 401 to 600 members three delegates; 601 members and over four delegates. Each delegate shall be a bona fide member of the club he represents. 11.2 Others 11.2.1 Any affiliated club, body, organisation or association, including without limitation Schools Associations, schools or other educational establishments, shall be entitled to one delegate, each of whom shall be a member of the club, body, organisation or association he represents as defined in its own rules. 11.2.2 A County Association granted free Regional affiliation shall be entitled to one delegate, who shall be a member of a club, body, organisation or association affiliated to the County he represents. 11.2.3 Any club, body, organisation or association other than a County Association granted free Regional affiliation shall not be entitled to representation whilst freely affiliated. 11.3 Delegates 11.3.1 A delegate shall be appointed by the club he represents. The club's Secretary, or other person authorised so to do, shall sign the delegate authorisation form, supplied for the purpose, as certification that the delegate is a bona fide member of the club and that he has been duly appointed a delegate of the club to the General Meeting. 11.3.2 No Chair or Vice Chair of the ASA Independent Disciplinary and Dispute Resolution Panel or the ASA Independent Disciplinary and Dispute Resolution Appeals Panel may be appointed as a delegate of a club at any General Meeting. 12 The Council 12.1 The Council shall have the responsibility to: 12.1.1 oversee the work of the Regional Management Board and receive its reports and accounts; 12.1.2 abide by the standing orders for its conduct; 12.1.3 consider and decide any proposed additions, alterations or rescissions to these Rules; 12.1.4 keep full and accurate minutes of its meetings.
21 12.2 In particular, the Council shall: 12.2.1 at the Annual General Meeting appoint, from time to time: 12.2.1.1 one or more Auditors or Independent Financial Examiners, as required, who shall not be members of the Management Board; 12.2.1.2 an Honorary Solicitor; 12.2.1.3 the following, unless they are entitled to attend in another capacity, as Regional Representatives to the ASA Council: 12.2.1.3.1 the President; 12.2.1.3.2 the President Elect; 12.2.1.3.3 the Chair of the Management Board. 12.2.1.4 the required number of County representatives to the Management Board from the nominations received from the County associations. 12.2.2 at the Annual General Meeting elect from time to time the following, each of whom shall be a member of a club affiliated to the Region: 12.2.2.1 the President, who shall be the retiring President Elect unless his resignation, death or a decision of the Management Board to nominate another person on a resolution passed by four fifths of those present and voting, prevents it; 12.2.2.2 the President Elect who shall be nominated by the Management Board; 12.2.2.3 the Finance Manager; 12.2.2.4 the required number of Management Board members as defined in rule 15.1.1.5; 12.2.2.5 the remainder of the required number of Regional Representatives to the ASA Council. Including any ex officio appointments made under Rule 12.2.1.3, at least four of the total number of Regional Representatives shall be voting members of the Management Board. If there are insufficient nominations to fill the number of places available, the Management Board shall have the authority to appoint persons to fill the remaining place(s); 12.2.2.6 The Management Board shall appoint people to lead disciplines and other such duties that require specialist experts. 12.3 The Council may: 12.3.1 discuss any matters which are relevant and pass resolutions and orders concerning them; 12.3.2 appoint a special committee to consider and report upon any matter; the number of members of the committee and a quorum to be determined by the Council. The President, Regional Chair and Finance Manager shall be ex officio members of any such committee unless the Council directs otherwise; 12.3.3 elect Life Members of the Region to mark exceptional service to the Region. It shall also confirm (or not) the election of a Life Member by the Management Board; 12.3.4 if a majority of two-thirds of those present and voting is in favour of a motion to the effect that a club affiliated to the Region has rendered itself unworthy to continue to be affiliated, expel that club. Notice of such a motion must have been previously included in the agenda for the meeting.
22 13 Standing Orders for the conduct of the Council 13.1 Chair 13.1.1 The Chair at all meetings of the Council shall be the Chair of the Management Board if they are present. If they decline, or is unable to act, or in their absence, the Vice-Chair of the Board shall take the chair. If they also decline or is unable to act, or in their absence the meeting shall elect a chair from its members present, who shall be entitled to act in all respects as if they were the Chair. 13.1.2 The Chair shall: 13.1.2.1 have unlimited authority upon every question of order; 13.1.2.2 be, for the purpose of the Council meeting, the sole interpreter of the rules governing the Council; 13.1.2.3 have the right to vote on every motion. In the event of an equality of votes, they shall have the casting vote. 13.2 Motions 13.2.1 A proposal for consideration at the Annual Council Meeting which does not embody a proposal to change a Regional Rule, may be submitted: 13.2.1.1 by the Management Board; or 13.2.1.2 by a club, body, association or organisation affiliated to the Region or a member of Council in which case it must be received by the Regional Office not later than twenty eight days immediately preceding the Annual General Meeting of the Council. Proposals received in accordance with this section shall be sent to the clubs, bodies, associations and organisations entitled to be represented at Council not less than fourteen days before the Annual General Meeting. 13.2.2 A motion of which due notice has not been given may not be discussed or voted on unless sanctioned by the Chair and two-thirds of the members voting and provided that it does not involve a change to Regional Rules. 13.2.3 The Annual Report to the ASA from the Region shall be presented at the Annual Council Meeting. 13.2.4 A member of the Council or a club, body, association or organisation affiliated to the Region that wishes to question or have discussed any item in the published minutes of the last Annual Council Meeting or any subsequent Special Meeting or any minute of the Management Board, Standing Committee or other committee shall indicate his intention by giving notice to the Regional Office no later than twenty eight days prior to the Annual Council Meeting. 13.2.5 A member of the Council or a club, body, association or organisation affiliated to the Region that wishes to question or have discussed any item in the Annual Report or the Financial Statements shall indicate his intention by giving notice to the Regional Office no later than seven days prior to the Annual Council Meeting. 13.2.6 Questions on the minutes of the Management Board or any committees appointed by it or by the Council shall normally refer only to those for the Regional year last past as defined in these Rules. The Chair may, at their discretion, allow discussion on matters in the minutes of meetings held after the end of the Regional year provided that: 13.2.6.1 they are satisfied that the question is of sufficient importance and/or relevance to the meeting; and 13.2.6.2 the minutes have been approved by the Management Board; and 13.2.6.3 a specific question seeking further clarification or information is asked; or 13.2.6.4 a proposal has been made under these rules relating to those minutes.
23 13.2.7 Approval of the Annual Report other than those items where due notice has been given of a desire to amend, add or reject, shall be proposed en bloc by the Chair and put to the vote without debate. 13.2.8 The Chair may send to a member of Council a written answer to a question posed in accordance with this Rule 14, in which case the member may, at his discretion, withdraw the question and the item in the report may be dealt with as if the question had not been put. The Chair may, at their discretion, or on request, disclose the contents of the written answer for the information of the members of Council. 13.3 Procedures at Meetings 13.3.1 Every motion shall be proposed and seconded. Resolutions which emanate from the Management Board shall be proposed by a member of that Management Board while those which emanate from a standing or other committee shall be proposed by the co-ordinator of the committee. If the committee co-ordinator is not a member of Council the proposal shall be made formally from the Chair and immediately afterwards the committee co-ordinator, or his substitute, shall be allowed to speak in support of the resolution. 13.3.2 Any amendment shall be disposed of before another amendment is considered. The Chair may accept, without notice, verbal amendments which do not affect substantially the nature of the proposal under discussion. 13.3.3 Other than to ask for or to give information or to raise a point of order, no member of the Council may speak more than once in the debate on any proposal. The proposer of the resolution shall have the right to reply to points raised in the debate but he may not, in his reply, introduce any new matter. The mover of an amendment shall not have the right of reply. When the proposer has completed his reply, no further speaker shall be heard. 13.3.4 A proposal to change the Regional Rules shall be carried only if at least two- thirds of those voting are in favour. All other proposals, including amendments to proposals whether to change a Regional Rule or otherwise, shall require a simple majority of those members voting. 13.3.5 The Council meeting shall be open to the public but, except as provided in these rules or with the permission of the Chair, nobody except a member of Council may take part in the business. The Council may, at any time, decide to exclude the public. 13.4 Voting 13.4.1 The Chair shall appoint three scrutineers, one of whom shall supervise the proper conduct of the scrutinising process. They shall receive from each delegate his delegate authorisation form signed in accordance with these rules. On being satisfied that the authorisation form has been fully completed they shall issue to the delegate a numbered delegate card and voting card(s) if required and shall retain the delegate authorisation form. The delegate shall acknowledge receipt of the card(s) by signing his name in a book supplied for the purpose. An authorisation form which has not been fully completed or which is of doubtful validity shall be referred to the Chair for a decision on whether it is acceptable. 13.4.2 Unless the Chair directs otherwise, voting on all motions or amendments shall be by a show of delegate cards. 13.4.3 Voting on elections shall be by secret ballot and any ballot paper containing more or less votes than the number required shall be void.
24 13.4.4 Completed voting cards shall be deposited in a ballot box provided for the purpose not later than ten minutes after the advertised starting time of the meeting: the ballot box shall be closed at the expiry of such ten minutes and voting cards will not be received thereafter. The voting card shall contain such of the nominations made as require to be voted upon. Proxy voting shall not be permitted. 13.4.5 The Chair shall appoint two tellers from persons present at the meeting to count the votes. The ballot box shall be opened and the votes counted in the presence of the delegates to the meeting. 13.4.6 The result of each ballot shall be announced by the Chair during the meeting and he shall indicate the number of votes cast for each candidate and the number of spoiled voting cards. 13.4.7 Any discrepancy or irregularity found after the conclusion of the meeting shall be dealt with by the Management Board which may disqualify votes with the validity of which it is not satisfied. The revised result and the reasons for the disqualification of any vote shall be published and circulated to affiliated clubs. 13.5 Changes to Regional Rules 13.5.1 Any proposal to change a Regional Rule shall only be considered at the Annual Council Meeting or at a Special Council Meeting called for that purpose. The Council shall consider and decide only the principle and intention of the proposal. The Governance committee shall draft the wording of the changes to the Rules to implement the principles and intentions approved by Council. 13.5.2 A proposal to change a Regional Rule shall only be considered at the Annual Council Meeting if it has been distributed with the Annual Report, except as provided in this Rule 14, and has been: 13.5.2.1 made by the Management Board at a meeting held not less than one month before the published date of the Annual Council Meeting and appears in the minutes of that Board meeting; or 13.5.2.2 made by a committee or group appointed by the Council or the Management Board and appears in the minutes of that committee which have been approved by the Management Board not less than one month before the published date of the Annual Council Meeting; or 13.5.2.3 made by a club, body, association or organisation affiliated to the Region and has reached the Regional Office at least two calendar months before the published date for the meeting; or 13.5.2.4 made as a matter of urgency, approved by the Management Board, sent to the clubs, bodies, associations or organisations affiliated to the Region at least ten days before the meeting and approved as a suitable matter for consideration by Council by at least two-thirds of the delegates voting. 13.5.3 A proposal to change a Regional Rule shall only be considered at a Special Council Meeting if it has been: 13.5.3.1 included in the resolution or request for the meeting; 13.5.3.2 referred to the Management Board, unless emanating from it. The Management Board shall indicate its support or opposition and may propose amendments which shall be included on the agenda of the Council Meeting. 13.5.4 Every proposal to change a Regional Rule and/or amendment to it, shall be proposed and seconded separately and shall be open for discussion by any delegate with or without prior indication of intent.
25 13.5.5 An amendment to any proposal to change a Regional Rule may be proposed by any member of Council, supported by another member as a seconder, and shall reach the Regional Office fourteen days prior to an Annual Council Meeting or twenty one days prior to a Special Council Meeting, as the case may be. 13.5.6 A schedule of all such amendments shall be sent to the clubs, bodies, associations and organisations entitled to be represented at Council at least seven days before the Council Meeting at which they are to be considered. 13.5.7 Regional Rule changes approved by the Regional Council shall become effective on 31st December following or on any other date agreed at the Council Meeting. If any addition, alteration or rescission of an ASA Law causes a Regional Rule to conflict with it, the Management Board shall immediately cause the Regional Rules to conform with it. 13.5.8 Re-numbering of Regional Rules and any consequential alterations shall be at the discretion of the Governance committee. 13.6 Annual General Meeting 13.6.1 The Annual General Meeting of the Council shall normally be held in the month of September each year. 13.6.2 Not less than fourteen days notice of the meeting shall be given to all affiliated clubs and members of the Council. 13.6.3 The agenda together with a report of the proceedings of the Region, and the financial statement of the preceding year, shall be circulated with the notice convening the meeting. 13.6.4 The meeting shall be held at such a venue and at such a time as the Management Board shall determine, which shall be notified to clubs with the notice convening the meeting. 13.7 Special Meeting of Council 13.7.1 The Management Board may call a Special Meeting on its own initiative and shall call one within twenty one days of receiving a written request for a Special Meeting signed on behalf of at least ten different clubs. Each signatory to the request shall be an officer of his club. No business shall be discussed at such a meeting other than that prescribed by the Management Board or that stated in the request, as the case may be. 13.7.2 Not less than fourteen days notice of a Special Meeting shall be given to all affiliated clubs, and the notice shall specify the object of the meeting. The venue and time for such a meeting shall be at the discretion of the Management Board. 14 Nominations, applications and appointments 14.1 A group consisting of the President, the Chair of the Management Board and the immediate Past President shall set criteria, match candidates against those criteria and select a name to be recommended to the Management Board for nomination as the President Elect. The nomination shall reach the Regional Office not later than two months before the published date of the Annual General Meeting. The name of the nominee together with the name of the club of which he has the longest unbroken membership and the name(s) of any other club(s) of which he is a member, shall be circulated with the notice convening the Annual General Meeting. The nominee must have signified his willingness to stand for election.
26 14.2 Nominations for the Finance Manager, Diving Co-ordinator, the Open Water Co- ordinator, the Water Polo Co-ordinator, the Synchronised Swimming Co-ordinator, the Swimming Events and Competitions Co-ordinator, the Swimming Talent Co-ordinator, the Masters Co-ordinator, Chair of the Club Development Committee, Swimming Officials Co-ordinator, Records Officer, Licensing Officer, Management Board Members and Regional Representatives to ASA Council from any member of a club affiliated to the Region, either as a representative of that club or individually, shall reach the Regional Office not later than two months before the published date of the Annual General Meeting and the name of each nominee together with the name of the club of which he has the longest unbroken membership and the name(s) of any other club(s) of which he is a member, shall be circulated with the notice convening the Annual General Meeting. Each of these nominees shall be proposed and seconded by members from different clubs. The nomination shall be in writing and the nominee shall signify thereon his willingness to stand for election. Any vacancy arising during the term will be opened for the receipt of nominations at the next available Regional Council Meeting. The individual appointed will serve for the remainder of the four year term. 14.3 Should more than one person be nominated for one position a nominations panel shall be set up and make a recommendation to the board for approval. 14.4 The name of the person nominated to be its representative to serve on the Management Board shall be submitted to the Regional Office not later than fourteen days before the published date of the Annual General Meeting by each County Association affiliated to the Region. 15 The Management Board 15.1 Composition 15.1.1 The Management Board shall comprise the following, each of whom shall be a member of the ASA through membership of a club affiliated to the Region: 15.1.1.1 the Chair appointed on a four year term; 15.1.1.2 the Finance Manager elected annually; 15.1.1.3 one representative nominated against criteria of required skills and experience by each County Association affiliated to the Region as the case may be, who shall: 15.1.1.3.1 be appointed by the Council for a four year term of office. As nearly as possible, one of the representatives shall retire each year. Retiring representatives shall be eligible for reappointment; 15.1.1.3.2 normally take office from when his appointment has been made at an Annual General Meeting of the Council and shall remain in office until his successor is appointed and takes office; 15.1.1.3.3 if a nomination has not been made in due time under Rule 15.2, not take office until his name has been submitted to the Regional Director and approved by the Management Board. They shall remain in office until the next following Annual General Meeting of the Council when his appointment may be confirmed for the remainder of the normal term of office; 15.1.1.3.4 be entitled to have a substitute, appointed by the County, if he is unable to attend a meeting. 15.1.1.4 four members, each of whom shall: 15.1.1.4.1 be elected by the Council from nominations received, against criteria of required skills and experience, for a four year term of office. One of the members shall retire each year. Retiring members shall be eligible for re-election;
27 15.1.1.4.2 normally take office from when his election has been made at an Annual General Meeting of the Council and shall remain in office until his successor is appointed and takes office. 15.1.1.5 three sports specialist members appointed by the Management Board on an annual basis. 15.1.2 The Regional Office shall act as the Secretary to the Board. 15.1.3 The President may attend meetings of the Board and may speak but may not vote. 15.1.4 Other members of staff, if required to do so by the Chair or the Board, may attend meetings of the Board and may speak if invited to do so by the Chair but may not vote. 15.1.5 The Board shall have the authority to co-opt such other persons for any specific purpose who may speak but may not vote. 15.1.6 Any member of the Board who is absent from three consecutive Board Meetings between two consecutive Annual General Meetings, without having received leave of absence or giving any explanation accepted as valid by the Board, shall thereby vacate his seat. 15.1.7 The Board may fill any vacancy which may occur during a term of office. Such a replacement shall take office immediately and remain in office until the next Annual General Meeting of the Council when his appointment or election may be confirmed for the remainder of the normal term of office. 15.1.8 Members of the Management Board, on production of an official authorisation, shall be entitled to free admission to all galas and events held in the Region by affiliated clubs or by any other body under Regional permit. 15.2 Meetings The Management Board shall meet as often as it deems necessary or desirable for the good governance of the Region. The Regional Office shall give at least seven days notice of each meeting. 15.3 Quorum The quorum at any meeting of the Board shall consist of half the number of members entitled to vote. 15.4 Powers and responsibilities 15.4.1 The responsibilities of the Management Board shall include but not be limited to, to: 15.4.1.1 determine the strategies of the Region within the overall policies and plans agreed by the Council; 15.4.1.2 consider and decide applications for affiliation to the Region; 15.4.1.3 carry out any specific duty laid upon it by the Council; 15.4.1.4 appoint and/or remove paid persons or volunteers as staff; 15.4.1.5 have day to day management of the affairs of the region including, but not being limited to, the oversight of the production of the Region’s Plans for the approval of Council together with their implementation thereafter, and the monitoring and evaluation of the work of the staff; 15.4.1.6 appoint any officers, and members of the discipline and other committees, not elected by the Council; 15.4.1.7 monitor and evaluate the work of the discipline and other committees and any other persons appointed to specific tasks within the Region, including the production of full and accurate minutes of their meetings and reports of their other activities; 15.4.1.8 maintain appropriate channels of communication with the County Associations, clubs and individuals.
28 15.4.2 In particular, the Management Board shall: 15.4.2.1 appoint a Chair from time to time who shall: 15.4.2.1.1 be appointed from nominations received from the Region’s clubs or by open recruitment from outside the sport; 15.4.2.1.2 hold office for four years and not be re-appointed for more than two consecutive terms of office; 15.4.2.1.3 be subject to removal from office at any time provided that three quarters of the members of the Management Board are in favour. 15.4.2.2 at its first meeting after the Annual General Meeting of the Council, appoint: 15.4.2.2.1 a Vice Chair who shall: 15.4.2.2.1.1 at the time of his appointment, be an elected or appointed member of the Board; 15.4.2.2.1.2 hold office for one year always provided that he continues to be an elected or appointed member of the Board. 15.4.2.3 set the annual affiliation fee in line with the budget; 15.4.2.4 set annually and publish the maximum rate per mile that the Region will pay for travel expenses necessarily incurred on the Region’s business; 15.4.2.5 consider and decide any applications for affiliation to the Region subject to any criteria issued by the ASA from time to time; 15.4.2.6 determine who shall be the authorised signatories of the Region’s financial accounts; 15.4.2.7 ensure that full and accurate minutes of its meetings are kept; 15.4.2.8 at its first meeting after the Annual General Meeting, appoint the following, each of whom shall be a member of a club affiliated to the Region: 15.4.2.8.1 the Diving Co-ordinator; 15.4.2.8.2 the Open Water Co-ordinator; 15.4.2.8.3 the Water Polo Co-ordinator; 15.4.2.8.4 the Synchronised Swimming Co-ordinator; 15.4.2.8.5 the Swimming Events and Competitions Co-ordinator; 15.4.2.8.6 the Swimming Talent Co-ordinator; 15.4.2.8.7 the Masters Co-ordinator; 15.4.2.8.8 the Chair of the Club Development Committee; 15.4.2.8.9 the Swimming Officials Co-ordinator; 15.4.2.8.10 the Records Officer; 15.4.2.8.11 the Licensing Officer; 15.4.2.8.12 the members of the Discipline Committees; 15.4.2.8.13 the members of the Club Development Committee; 15.4.2.8.14 the members of the Governance committee; 15.4.2.8.15 the Panel of Friends 15.4.2.9 for each Standing Committee, appoint one Management Board member to be responsible for liaison between the board and that committee.
29 15.4.2.10 in each year prior to that when a nomination for the ASA Vice President is required from the Region, appoint a Presidential Nomination Committee, that shall include the Past Presidents of the ASA from the Region and at least one member of the Management Board. Three shall form a quorum. The Committee shall set criteria, match candidates against those criteria and select a name to be recommended to the Management Board for nomination from the Region as the next ASA Vice President and subsequently President; 15.4.2.11 determine any question arising as to the correct interpretation of any of these rules, or any other question not herein provided for; 15.4.2.12 be accountable to the Regional Council and report to it at such times and in such a form as it may require. 15.5 the Management Board may: 15.5.1 fill any vacancy occurring on the Management Board, after due notice; 15.5.2 to mark exceptional service, elect Life Members, provided a majority of two thirds of those present and voting are in favour, subject to confirmation at the next Annual General Meeting; 15.5.3 contract for services and products other than those covered by staff employed directly or indirectly by the ASA; 15.5.4 appoint a special committee to consider and report on any matter, the number of and appointment of the members of the committee and a quorum to be determined by the Management Board. If the Chair of the Board shall be a member of such a special committee he shall not be entitled by virtue of that office to be chair of meetings of such committee; 15.5.5 discharge, by a two thirds majority of those voting, for any breach of and under the provisions of the ASA’s Code of Conduct for Volunteers, any unremunerated volunteer person from any elected or appointed office or position, with the exception of the President, the President Elect and the Chair, and replace him; 15.5.6 discharge at its discretion a Standing Committee and elect a new committee in its place. 16 Standing Orders for the conduct of the Management Board 16.1 The Management Board shall be governed by the following rules. 16.1.1 If the Chair is unable or unwilling to act at a meeting the Vice Chair shall take the chair. If he also is unable or unwilling to act the members present at the meeting shall elect a chair from themselves and, in either case, the replacement shall be entitled to act in all respects as if he were the Chair. 16.1.2 The Chair shall have unlimited authority upon every question of order at each meeting of the Management Board and, for the purpose of any meeting, shall be the sole interpreter of the rules governing the Management Board. 16.1.3 The minutes of the previous meeting as circulated shall be considered as the first substantive item on the agenda. 16.1.4 The minutes of technical committees or other committees and reports of officers or other individuals shall not be considered unless they have been circulated with the agenda, unless the Chair and the members of the Board agree by a two thirds majority that it will not prejudice the good governance of the Region to do so. 16.1.5 Proposals dealing with new items of business shall not be considered unless they have been circulated with the agenda, unless the Chair and the members of the Board agree by a majority that it will not prejudice the good governance of the Region to do so. 16.1.6 Every motion shall be proposed and seconded. 16.1.7 Any amendment shall be disposed of before another amendment is considered. The Chair may accept, without notice, verbal amendments which do not affect substantially the nature of a proposal under discussion.
30 16.1.8 Without the consent of the Chair, no member of the Board may speak more than once in the debate on any proposal. The proposer of a resolution shall have the right to reply to points raised in the debate but he may not, in his reply, introduce any new matter. The mover of an amendment shall not have the right of reply. When the proposer has completed his reply, no further speaker shall be heard. 16.1.9 All proposals, including amendments to proposals shall require a simple majority of those members voting unless otherwise specified in these rules. 16.1.10 The Chair shall have the right to vote on any motion, and in the event of an equality of votes shall have the casting vote. 16.1.11 Unless the Chair directs otherwise, voting on all motions or amendments shall be by a show of hands. 16.1.12 Proxy voting shall not be permitted. 16.1.13 Board meetings may be open to the public but, except as provided in these Rules, or with the permission of the Chair, nobody except a member of the Board may take part in the business. The Board may, at any time, decide to exclude the public. 16.1.14 The minutes of Management Board Meetings shall be made available to all affiliated clubs and shall be confirmed at the Annual General Meeting. Any question arising from or objection to the confirmation of any minute shall reach the Regional Office twenty eight days before the Annual General Meeting. 17 Discipline Committees 17.1 Masters, Synchro and Water Polo Committees 17.1.1 Composition The Masters, Synchro and Water Polo Committees may consist of not less than three and not more than five members and the ex officio members as detailed. 17.1.2 Appointment The Management Board shall appoint not less than three and not more than five members to the committee from nominations received from the committee secretaries. 17.2 Swimming Committees 17.2.1 Events and Competitions Committee 17.2.1.1 Composition The Committee shall consist of the Open Water Co-ordinator, BSCA member, Licensing Officer, Swimming Officials Co-ordinator, IT and results Co-ordinator, Talent committee representative and one representative from each of the county associations affiliated to the Region. Supported by appropriate officers of the ASA. 17.2.2 Talent Committee 17.2.2.1 Composition The Committee shall consist of a representative from the Events and competitions committee, four performance coaches and one coach representative from each of the county associations affiliated to the Region, one to have specific focus on age-group coaching. Supported by appropriate officers of the ASA. 17.3 Provisions applicable to Committees 17.3.1 Standing Orders Except where varied by any provision of this Rule 26, the applicable sections of the Standing Orders for the conduct of the Management Board shall apply to each Committee in all respects as if it were the Management Board.
31 17.3.2 Ex officio members 17.3.2.1 The Co-ordinator of each Committee shall be a voting member of that Committee. 17.3.2.2 The member of the Management Board charged with the duty of liaison with a Committee shall be a member of that committee, without the power to vote. 17.3.3 Regional Officers 17.3.3.1 The following may attend any meeting of any Committee without the power to vote and shall be given notice of all such meetings: 17.3.3.1.1 The President; 17.3.3.1.2 The Regional Director; 17.3.3.1.3 The Chair of the Management Board; 17.3.3.1.4 The Finance Manager; 17.3.4 Meetings Discipline committees shall meet as often as they deem necessary or desirable for the good governance of the Region. The Committee Co-ordinator shall give at least seven days notice of each meeting to all the voting and non-voting members including but not being limited to the Management Board liaison member, and all persons with the right to attend meetings including but not being limited to the President, the Regional Director, the Chair of the Management Board and the Finance Manager. 17.3.5 Quorum The quorum at any meeting of any group shall be half the number of appointed or elected members. Any ex officio members shall not be taken into account when calculating the quorum of a group but those with a vote, attending a meeting, shall be included in the number of members present required to satisfy the quorum. 17.3.6 Co-option Each committee shall have power to co-opt members for any special purpose, without the power to vote. 17.3.7 Substitutes 17.3.7.1 Should a Co-ordinator of a committee be unable to attend any meeting of that committee he shall appoint a substitute who shall be a member of the relevant committee. 17.3.7.2 Should a Co-ordinator of a sub-committee of a committee be unable to attend any meeting of that sub-committee he shall appoint a substitute who shall be a member of the relevant committee. 17.3.7.3 Should a Co-ordinator of a sub-committee of a committee with an ex officio seat on the committee be unable to attend any meeting of the committee he shall appoint a substitute who shall be a member of the relevant sub-committee. 17.3.8 Chair At its first meeting, each committee shall elect a Chair only from its own previously elected or appointed voting members. 17.3.9 Minutes Each committee shall keep full and accurate minutes of its meetings, including a list of those present, which shall be submitted for approval to the Management Board.
32 18 Diving Co-ordinator 18.1 The duties of the Diving Co-ordinator shall include, but not be limited to: 18.1.1 advising the Management Board on all matters relating to diving; 18.1.2 normally representing the Region on the ASA Diving Committee; 18.1.3 normally representing the Region on the Event Management Group(s) for the Midland Diving Championships and competitions; 18.1.4 selecting diving representatives of the Region as required; 18.1.5 nominating divers for national events or trials as required; 18.1.6 nominating a person to be appointed to the Club Development Committee as required; 18.1.7 compiling the Regional Panel of diving officials; 18.1.8 reviewing the relevant section of the Regional Development Plan a minimum of three times in each year and to report the outcome to the Management Board; 18.1.9 taking such other action to further the discipline of diving within the Region as he deems appropriate; 18.1.10 appointing or consulting with such persons as may be necessary or desirable to assist him in the performance of his duties; 18.1.11 reporting to the Management Board on the actions taken in the performance of his duties and the result of them at such times and in such a form as it may require. 19 Masters Committee 19.1 The Masters Committee shall consist of those defined in Rules 17.1 and 17.3.2. 19.2 The duties of the Committee shall include, but not be limited to: 19.2.1 recommending the required number of members to the Event Management Group(s) to manage the Midland Masters Championships and competitions; 19.2.2 selecting Masters swimming teams representative of the Region as required; 19.2.3 encouraging and supervising activities in the Region for the improvement of Masters swimming; 19.2.4 appointing officials for Masters representative matches; 19.2.5 reviewing the relevant section of the Regional Development Plan at each of its meetings and to report the outcome to the Management Board; 19.2.6 advising the Management Board on all matters relating to Masters swimming; 19.2.7 dealing with any Masters swimming matters referred to it by the Management Board; 19.2.8 reporting to the Management Board at such times and in such a form as it may require. 19.2.9 nominating a person to be appointed to the Club Development Committee as required. 20 Open Water Co-ordinator 20.1 The duties of the Open Water Co-ordinator shall include, but not be limited to: 20.1.1 recommending the required number of members to the Event Management Group(s) to manage the Midland Open Water Championships and competitions; 20.1.2 selecting open water swimming teams representative of the Region as required; 20.1.3 encouraging and supervising activities in the Region for the improvement of open water swimming; 20.1.4 appointing officials for Open Water Swimming representative matches; 20.1.5 reviewing the relevant section of the Regional Development Plan at each of its meetings and to report the outcome to the Management Board; 20.1.6 advising the Management Board on all matters relating to open water swimming; 20.1.7 dealing with any open water swimming matters referred to it by the Management Board; 20.1.8 reporting to the Management Board at such times and in such a form as it may require. 33 21 Swimming Committees 21.1 The Swimming committees shall consist of those defined in Rules 17.2 and 17.3.2. 21.2 The duties of the Swimming committee shall include, but not be limited to: 21.2.1 Events and competitions committee 21.2.1.1 overseeing the effective implementation of regional events; 21.2.1.2 nominating a person to be appointed to the Club Development Committee as required. 21.2.2 Talent committee 21.2.2.1 supporting the development of talented swimmers in the region. 22 Synchronised Swimming Committee 22.1 The Synchro Committee shall consist of those defined in Rules 17.1 and 17.3.2. 22.2 The duties of the Synchronised Swimming Committee shall include, but not be limited to: 22.2.1 recommending the required number of members to the Event Management Group(s) to manage the Midland Synchronised Swimming Championships and competitions; 22.2.2 promoting Inter-Regional synchronised swimming matches when so required; 22.2.3 selecting synchronised swimming teams representative of the Region as required; 22.2.4 appointing officials for Synchronised Swimming representative matches; 22.2.5 promoting training courses and select those to attend them; 22.2.6 nominating synchronised swimmers for national trials, events or courses as required; 22.2.7 nominating a person to be appointed to the Club Development Committee as required; 22.2.8 reviewing the relevant section of the Regional Development Plan at each of its meetings and to report the outcome to the Management Board; 22.2.9 advising the Management Board on all matters relating to synchronised swimming; 22.2.10 dealing with any synchronised swimming matters referred to it by the Management Board; 22.2.11 reporting to the Management Board at such times and in such a form as it may require; 22.2.12 appointing additional members to assist them in the performance of their duties and inform the Management Board of these appointments. 23 Water Polo Committee 23.1 The Water Polo Committee shall consist of those defined in Rules 17.1 and 17.3.2. 23.2 The duties of the Water Polo Committee shall include, but not be limited to: 23.2.1 recommending the required number of members to the Event Management Group(s) to manage the Midland Water Polo Championships and competitions; 23.2.2 promoting Inter-Regional water polo matches when so required; 23.2.3 selecting water polo teams representative of the Region as required; 23.2.4 nominating players for national trials or matches as required; 23.2.5 nominating a person to be appointed to the Club Development Committee as required; 23.2.6 encouraging and supervise activities in the Region for the improvement of the game of water polo; 23.2.7 reviewing the relevant section of the Regional Development Plan at each of its meetings and to report the outcome to the Management Board; 23.2.8 appointing additional members to assist them in the performance of their duties and inform the Management Board of these appointments; 23.2.9 advising the Management Board on all matters relating to water polo;
34 23.2.10 appointing annually at its first meeting a Water Polo Officials Committee consisting of a Secretary and not less than three and not more than five other members. The Committee may co-opt for a specific purpose up to three additional members without the power to vote. The Water Polo Co-ordinator shall be an ex officio member of the Committee without the power to vote. 23.3 The duties of the Water Polo Officials Committee shall include, but not be limited to: 23.3.1 electing a Chair from its own members at its first meeting each year; 23.3.2 compiling and maintaining the Regional list of water polo officials by examination and/or evaluation; 23.3.3 appointing officials to water polo matches as required; 23.3.4 disseminating information on the rules of water polo; 23.3.5 reviewing and recommending changes to the rules of water polo; 23.3.6 conducting a programme of education and training for new and existing water polo officials; 23.3.7 advising the Water Polo Co-ordinator on any matter relative to water polo officials; 23.3.8 taking such other action to benefit water polo officials within the Region as it deems appropriate; 23.3.9 dealing with any water polo matters referred to it by the Water Polo Committee; 23.3.10 reporting to the Water Polo Co-ordinator at such times and in such a form as it may require. 24 Club Development Committee 24.1 The Club Development Committee will consist of a Chair appointed by the Management Board and members nominated by the Diving, Synchronised Swimming, Water Polo, Swimming and Masters committees, together with a representative appointed by each of the County Associations affiliated to the Region. 24.2 The duties of the committee shall include but not be limited to: 24.2.1 ensuring the development of effective pathways across all disciplines through clubs working together; 24.2.2 identifying and supporting development requirements of clubs; 24.2.3 overseeing development and funding programmes for the region; 24.2.4 recognising good practice by clubs and promote these as such; 24.2.5 considering applications for swim21 accreditation in line with ASA criteria and make recommendations accordingly; 24.2.6 advising the Management Board on all matters relating to club development; 24.2.7 dealing with new applications for affiliation and to recommend to the Management Board whether to accept or to reject them; 24.2.8 advising the Management Board on all matters relating to affiliation or membership. 25 Governance Committee 25.1 The Governance Committee will consist of the Chair and Vice-Chair of the Board and one other member appointed by the Management Board. 25.2 The duties of the Governance Committee shall include, but not be limited to: 25.2.1 advising the Management Board on all matters regarding the rules and championship/competition conditions of the Region to ensure uniformity of presentation, clarity, the absence of ambiguity and conformity of principle each with the other; 25.2.2 reviewing on behalf of the Region all proposals for new rules or conditions or changes to existing rules or conditions to endeavour to ensure that they meet the criteria set out in this rule;
35 25.2.3 drafting and submitting to the Management Board for its approval, in time for implementation on the due date, and inclusion in the current year’s Handbook, suitable wording for all changes to Regional Rules agreed in principle and intention by the Council; 25.2.4 consulting fully with the appropriate Discipline or other committee whenever changes to rules or conditions which may affect them are involved, before submitting any drafts or amendments to proposals under this rule; 25.2.5 providing guidance and advice to the Management Board, the Standing and other committees on the rules and conditions of the Region; 25.2.6 dealing with any rules matters referred to it by the Management Board; 25.2.7 reporting to the Management Board at such times and in such a form as it may require. 25.2.8 dealing with any governance matters referred to it by the Management Board; 25.2.9 reporting to the Management Board on the actions taken in the performance of his duties and the result of them at such times and in such a form as it may require; 25.2.10 providing to the Management Board such information relating to affiliation or membership as it may from time to time require. 25.2.11 advising the Management Board on the full range of equality and diversity issues, covering race, gender, sexual orientation, age, ability and socio-economic background; 25.2.12 provide and update on progress of the relevant section of the Regional Development Plan a minimum of three times in each year to the management board. 25.2.13 advising counties on inclusion of equality and diversity elements within County Development Plans; 25.2.14 monitoring ASA initiatives on equality and diversity and advise on their implementation within the Region; 25.2.15 initiating training on equality and diversity issues, where relevant, for members of the Region; 25.2.16 appointing or consulting with such persons as may be necessary or desirable to assist in the performance of these duties; 25.2.17 dealing with any equality and diversity issues referred to the group by the Management Board; 25.2.18 reporting to the Management Board on the actions taken in the performance of these duties and the result of them at such times and in such a form as it may require. 25.3 Any matter which the Governance committee is unable to resolve shall be referred to the Management Board. 26 Records Officer 26.1 The duties of the Records Officer shall include, but not be limited to: 26.1.1 maintaining a full list of all current and past Regional records; 26.1.2 checking and ratifying all swimming records notified to him or made in Regional events or made when competing in a Regional team; 26.1.3 signing each Record Certificate awarded in addition to the President; 26.1.4 dealing with any matters associated with records referred to him by the Management Board; 26.1.5 advising the Management Board on all matters relating to records; 26.1.6 reporting to the Management Board on the actions taken in the performance of his duties and the result of them at such times and in such a form as it may require. 26.2 Any matter which the Records Officer is unable to resolve shall be referred to the Chair. If he also is unable to resolve the matter it shall be referred to the Management Board.
36 27 Licensing Officer 27.1 The duties of the Licensing Officer shall include but not be limited to: 27.1.1 processing applications for the licensing of meets, including the receipt of fees and the acceptance or rejection of each application; 27.1.2 appointing an observer for such licensed meets, or parts thereof, that he deems appropriate to ensure that the meet fulfils the criteria for licensing, and to receive his report; 27.1.3 advising the Swimming Events and Competitions Committee on all matters relating to licensed meets; 27.1.4 reporting to the Swimming Events and Competitions Committee on the actions taken in the performance of his duties and the result of them at such times and in such a form as it may require. 28 Welfare Officer 28.1 The duties of the Welfare Officer shall be integrated into the role of the governance committee and should include, but not be limited to: 28.1.1 advising the Management Board on all matters relating to welfare issues and particularly those relating to child protection; 28.1.2 reviewing the relevant section of the Regional Development Plan a minimum of three times in each year, and to report the outcome to the Management Board; 28.1.3 providing guidance to County Welfare Officers on child protection issues, and to advise counties and clubs on setting up child protection training; 28.1.4 monitoring the ASA Child Protection Policy, and to ensure that any changes are reflected in the Regional Child Protection Policy; 28.1.5 ensuring any potential child protection concerns that have not already been notified by a club or a county to the ASA Legal Department are so notified as soon as possible; 28.1.6 advising standing committees and other relevant persons on child protection practice to ensure that all Regional events have appropriate procedures in place; 28.1.7 appointing or consulting with such persons as may be necessary or desirable to assist him in the performance of his duties; 28.1.8 dealing with any Welfare issues referred to him by the Management Board; 28.1.9 reporting to the Management Board on the actions taken in the performance of his duties and the result of them at such times and in such a form as it may require. 29 Panel of Friends 29.1 The Panel of Friends shall consist of at least three persons, who shall be members of the ASA, from nominations made by a club, body, organisation or County and open recruitment, with no restriction on the other unremunerated posts they may hold within the ASA. 29.2 The duties of the Panel shall include, but not be limited to, to assist at the discretion of the Judicial Administrator, within the judicial process, by providing advice and/or support to persons making or being the subject of a complaint, protest appeal or water polo appeal under the ASA Judicial Laws and Rules.
37
DIVING
All enquiries relating to Diving, please contact the Regional Office
Unit 7, Basepoint Business Centre Isidore Road Bromsgrove Enterprise Park Bromsgrove Worcs B60 3ET Tel: 01527 888929 Email: [email protected]
38
EDUCATION
For information on Regional Education courses, please visit www.swimming.org/ios
All candidates must book online www.swimming.org/ios
Contact the regional office regarding regional grant aid [email protected]
For further course information contact your Club Development Officer or the Institute of Swimming
39
MASTERS SWIMMING
Masters Co-ordinator Position Vacant
Please contact the regional office Email: [email protected]
DIARY OF EVENTS 2019
Masters Swimming Championships Queens Diamond Jubilee Centre, Rugby 18th & 19th May
Full conditions and entry details are available on http://www.midlandchampionships.org.uk
RULES FOR MASTERS RECORDS
1. The region shall maintain a list of Masters swimming records (incorporating the 18-24 Age Group and all masters groups from 25-29 upwards). 2. Records shall be determined initially for all short course (25-metre course) individual events (as swum in the ASA Masters Championships and for such other events as shall be determined from time to time). 3. Swimmers claiming the records shall: a) have represented a West Midland Region club when recording the time concerned, or have been swimming for a representative team for which they had been nominated by a West Midland club or County; b) have made the performance concerned in an open competition or in an advertised race against time, which in either case must have been timed electronically; c) notify the Masters Secretary (or other nominated regional officer) within 3 months of the event; d) provide proof of their time by submission of a result sheet or other document judged sufficient for the purpose. (It will not be necessary to submit proof of a time set in the combined Midland Masters Championship); e) Proof of age on request; 4. A swimmer’s age shall be their age at midnight on 31st December. 5. A list of records will be published on the West Midland Swimming Web Site. Note: Following the creation of the West Midland Region (Oct 2005) the records will be treated as follows: a) The final ASA Midland District Masters Records will stand as standard times. b) Times from the ASAMD records (30th Sept 2005), held by a swimmer in the West Midland Region will be accredited with that record. c) Where times were set by swimmer outside the West Midland Region, these will be standard times and only accredited to a swimmer when equalled or broken.
40
OPEN WATER SWIMMING
Open Water Co-ordinator
Jean Childs
Email: [email protected]
DIARY OF EVENTS 2019
th Midland Open Water Championships Holme Pierrepont, Nottingham 7 July
Full conditions and entry details can be found on the regional website when available.
LICENSED OPEN WATER OFFICIALS (Licensed Officials in bold)
R – Referee, L2 – OW Level 2, L1 – OW Level 1
L1 Mr A Bircher [email protected] L1 Mrs S Carden [email protected] R, L2, L1 Mrs J Childs [email protected] L1 Mr I Lamb [email protected] L1 Mrs C Thorn [email protected]
41
SWIMMING
Events and competitions co-ordinator Talent co-ordinator Louise Barnes Position vacant Email: [email protected] Please contact the regional office Events and competitions assistant Email: [email protected] Andy Stead Email: [email protected]
DIARY OF EVENTS 2019
West Midland Youth & Age Group Championships Coventry 4th, 5th, 6th, 11th, 12th May Midland Winter Championships Nottingham 2ndand 3rd November
Full conditions and entry details will be posted on the regional website.
LICENSED MEETS Information about licensing and licensed meets can be found on the Swim England website: www.swimming.org
The latest information can also be obtained from the Regional Licensing Officer.
Tony Green Email: [email protected]
INTER-COUNTY TROPHY
The Inter-county trophy is awarded at the Annual General Meeting in the September following the National County Team Championships the previous October. The Inter-county trophy will be awarded to the top performing county in the West Midland Region , decided as follows:- mu The results from the gala will be consolidated into a regional result table on an event by event basis. Points will be awarded with 4 points for the quickest, down to 1 for slowest and 0 for a DQ, or no swim. The county with the highest points aggregate over all events is the trophy winner. In the event of a tie, the fastest team (involved in the tie) in the Mixed Freestyle Team race shall be declared the winner. In the case of a tie in this event, the team having the most first places and so on in succession, shall be declared the winner. This process will apply regardless of which division (1st or 2nd) an individual county actually competes in.
42
SWIMMING RECORDS
CONDITIONS RELATING TO WEST MIDLAND REGION SPEED SWIMMING RECORDS (REVISED ON & EFFECTIVE FROM, 07 JANUARY 2016)
1. Records may be claimed for performances in Short Course (25m) and Long Course (50m) pools; and for Senior (open age) and Junior (under 16 on day of swim) categories. They must be achieved in open competition, or in an advertised race against time. ASA Technical Rules 505.1 & 505.2 shall apply, with the following exception:- a) Long Course Age Group records (13 & under, 14, 15, 16, 17, & 18) will not be introduced until such time as the ASA ranking database is able to both identify and notify these records automatically. 2. Performances must be achieved under approved automatic electronic timing. 3. To be eligible to claim a record a competitor (or team) must have entered the competition under the name of a club affiliated to the West Midland Region (WMR), or in the case of representative competition* be registered member(s) of such a club; and be otherwise eligible within the meaning of ASA law. 4. Records will be credited against the club in whose name entry to the competition has been made; or:- 5. If achieved in representative competition*, against the name of the competitor’s ‘Rank’ club as shown on the BS/ASA public access on-line Home Country Membership Check (HCMC), on the day of the swim or as soon as possible thereafter. The ‘Rank’ club must be one affiliated to ASA WMR. 6. In all cases eligibility will require the competitor’s ‘Fee Paying’ club, as shown on HCMC, to be a club affiliated to ASA WMR. N.B. The competitor in whose name the claim is being made must have held continuous Cat-2 membership of such a club (or clubs); for a period of not less than 60 days prior to the date of the swim which is the subject of the claim. 7. Records achieved in Midland Championships (WMR or combined WMR/EMR) will be identified and ratified without the need for claims to be submitted. From time to time the Records Officer will also be pro-active in monitoring other results, but to be certain any records resulting are not overlooked, responsibility for identification must rest with the swimmer/Parent/Guardian/Coach. For performances at all levels of competition, the official claim form must be used. This can be downloaded from the WMR website (Rev-3, issued 07/01/2016), and must be completed and returned to the Records Officer within 28 days of the swim; together with proof as indicated.(www.westmidlandswimming.org). 8. Details of new records will be published via periodic updates to the WMR website. A Certificate of Achievement will be issued for all records. Once ratified and published a record will not be replaced until bettered at a later date; other than instances where ineligibility has been proved subsequent to ratification. 9. All record claims will be subject to ratification by the Records Officer, who shall also decide on any issue of eligibility not covered by the above. N.B. * Representative competition is defined as any English Schools Swimming Association (ESSA) or British Universities & Colleges Sport (BUCS) competition, any Inter-County or Inter-Regional competition, any competition anywhere in the World when competing as a member of a GB or England team; or any overseas competition when temporarily based overseas.
43 SPORTSYSTEMS SUPPLIERS OF COMPUTER SYSTEMS TO SWIMMING SINCE 1981
SPORT
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SYSTEMS
Meet Organisation One integrated system provides for every type of event from club, open and inter team, to County, Region, National and International meets. Club Ranking SPORTSYSTEMS in cooperation with British Swimming and the ASA offer a free club version of the popular British Swimming Rankings software for club administrators. Membership Management Maintains all membership details with invoicing support for subscriptions & training fees. Free Downloads from SPORTSYSTEMS web site Users are able to download a range of free add-ons that includes alpha scoreboards for projectors and large screens, live web scoreboards and a choice of uploading methods.
SPORTSYSTEMS a British Swimming / ASA Endorsed Product Visit www.sportsys.co.uk for full details
44
SWIMMING OFFICIALS
Information on the new officials training structure and the workbooks for Club Timekeeper, Judge Level 1, Judge Level 2 and Judge Level 2 (S) are available to download from the British Swimming website.
Regional Officials Coordinator Ian Lamb
Email: [email protected]
45 REGISTERED LICENSED SWIMMING OFFICIALS Shropshire J2, J2S, J1 Mr D Ballinger [email protected] R, J2, J2S, J1, DIS Mrs L Barnes [email protected] J1 Ms K Barnett [email protected] J2, J2S, J1 Mr A Bayliss [email protected] J2, J1 Mrs R Bennett [email protected] R, J2, J2S, J1, DIS Mrs J Childs [email protected] J2, J2S, J1 Mrs A Clarkson [email protected] J2, J1 Mrs T Cole [email protected] J1 Mr R Corston [email protected] J2, J1 Mrs R Cowie [email protected] J2, J1 Mrs A Davies [email protected] J1 Mr C Doyle [email protected] J2, J1, DIS Mr M Doyle [email protected] J1 Mrs Y Edwards [email protected] J2, J1 Mrs S Finn [email protected] J1 Mr R Forrester c/o Ludlow SC J2, J1 Mrs M Frost [email protected] R, J2, J2S, J1, DIS Mrs M Garrott [email protected] J2, J1 Mr D Greenwood [email protected] J2, J1 Mrs H Griffiths [email protected] J1 Miss O Griffiths c/o Wellington (Telford) ASC R, J2, J2S, J1, DIS Mr D Henderson [email protected] R, J2, J2S, J1, DIS Mr S Highfield [email protected] J2, J2S, J1 Mr C Hughes [email protected] J2, J2S, J1 Mr D Hughes [email protected] J1 Mr M Hughes [email protected] J2, J1 Mrs K Hunter [email protected] J1 Mrs R Jamieson [email protected] J2, J2S, J1 Miss C Jones [email protected] J1 Mr C Jones [email protected] J1 Mrs J Jones [email protected] J2, J1 Mr W Jones [email protected] J1 Miss J Klock [email protected] J2, J1 Mr A Lee [email protected] J2, J1 Mrs D Levitt [email protected] J2, J1 Mr P Martin [email protected] J2, J1 Miss S Martin [email protected] J1 Mrs J Metcalf c/o Ellesmere College Titans J1 Mr M Morgan [email protected] J1 Mrs C Murphy [email protected] J2, J1 Mrs A Nash [email protected] J2, J1 Mr O Oke [email protected] J2, J1 Mrs K Pace [email protected] J2, J1, DIS Mrs J Pearson [email protected] J2, J1 Mr T Piggott [email protected] J1 Miss C Sanders c/o Northgate Bridgnorth SC J2, J1 Mr J Sanders [email protected] J2, J1 Mrs E Scott-Gemmill [email protected] J2, J1 Mr J Shinton [email protected] J1 Mr J Smith [email protected] J1 Mrs S Smythe [email protected] J2, J1 Mr M Southward [email protected] J2, J2S, J1 Mr P Stevens [email protected] J1 Mrs L Storey [email protected] J1 Mrs A Turner [email protected] J2, J2S, J1 Ms Y Wedden [email protected] J2, J1 Mr M Wells [email protected] J1 Mrs F Yates [email protected]
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Staffordshire J2, J1 Mrs V Allmark [email protected] J1 Mrs D Asbury [email protected] J2, J1 Mrs K Bach [email protected] J2, J1 Mr I Baggley [email protected] J1 Mr P Barber [email protected] J1 Miss A Beech [email protected] R, J2, J2S, J1 Mr A Beech [email protected] J2, J1 Mrs R Bentley [email protected] J1 Mr N Briscoe [email protected] J1 Mrs M Brookes [email protected] J1 Mr M Brown [email protected] J1 Mr C Buick [email protected] J1 Miss E Bullock c/o Wolverhampton SC J2, J1 Mrs K Caddick [email protected] J2, J2S, J1, DIS Mrs K Cartlidge [email protected] J2, J2S, J1 Mrs P Cartlidge [email protected] R, J2, J2S, J1 Mr R Clark [email protected] J2, J1 Mr M Clews [email protected] J1 Mr A Cook c/o Newcastle (Staffs) ASC J2, J1,DIS Mrs T Cook [email protected] R, J2, J2S, J1 Mr M Cooper [email protected] J2, J2S, J1 Mr C Day [email protected] J1 Mr J Dewell [email protected] J2, J2S, J1 Mrs B Doughty [email protected] J2, J2S, J1 Mr P Eccleshall [email protected] J1 Mrs J Edwards [email protected] J2, J1, DIS Mrs J Gibbons [email protected] J2, J2S, J1, DIS Mr S Gibbons [email protected] J1 Miss L Grace [email protected] J1 Mr P Gregory [email protected] J1 Mr D Hann [email protected] J2, J1 Mr M Harris [email protected] J2, J1 Ms J Harvey [email protected] J2, J2S, J1 Mrs A Haynes [email protected] J2, J2S, J1 Mr R Haynes [email protected] J1 Mr B Helps [email protected] J1 Mrs C Hill [email protected] J1 Mrs J Hodgkinson [email protected] J2, J2S, J1 Mr A Hofland [email protected] J1 Mr A James [email protected] J1 Mr G James [email protected] J2, J2S, J1 Mr A Jones [email protected] J2, J2S, J1, DIS Miss C Jones [email protected] J1 Mr T Keasey [email protected] R, J2, J2S, J1, DIS Mr I Lamb [email protected] J1 Mrs A Lockett [email protected] J1 Mr M Lockett [email protected] J1 Mrs J Lowe [email protected] J1 Mr K Marston [email protected] J1 Mrs C McFadden [email protected] J2, J2S, J1 Mrs S Mcmahon [email protected] J2, J1 Mr N Mills [email protected] J1 Mrs C Negrine [email protected] J1 Mr R Oldham [email protected] J2, J1 Mrs C Paledzki [email protected] J1 Mr A Pate [email protected] J2, J1 Mrs K Pate [email protected] J1 Mrs A Pattyson [email protected] J2, J2S,J1 Ms L Pegg [email protected] J2, J2S, J1, DIS Mr J Plant [email protected] J1 Mrs D Poulson [email protected] J2, J2S, J1 Mrs R Powell [email protected] J1 Mrs D Preston [email protected] 47 J1 Mr A Proctor [email protected] J1 Mrs C Roe [email protected] J2, J1 Mr S Shaw [email protected] J2, J2S, J1 Mr M Sheikh [email protected] J1 Miss Z Sherwin [email protected] J2, J1 Mrs L Siddorn [email protected] J1 Mr E Simister [email protected] J1 Mrs A Smith [email protected] J2, J2S, J1 Mr J Smith [email protected] J2, J1, Miss K Spencer [email protected] R, J2, J2S, J1 Mrs H Summerill [email protected] J1 Mr Z Summerill [email protected] J1 Mrs J Tooth [email protected] J2, J1 Mrs S Twardochleb [email protected] R, J2, J2S, J1, DIS Mr A Ward [email protected] J1 Mrs B Washburn [email protected] J1 Mrs S Webb [email protected] J2, J2S, J1 Mr K Williams [email protected] J2, J1 Mr S Yates [email protected]
Warwickshire R, J2, J2S, J1, DIS Mr A Allen [email protected] J2, J2S, J1 Mr P Arthur [email protected] J2, J1 Miss H Atherton [email protected] J1 Mrs C Au [email protected] J2, J1, DIS Mrs J Ball [email protected] J1 Mr D Bartlett [email protected] J2, J1 Mr T Bartley [email protected] J1 Mr D Beacham [email protected] J1 Mrs E Bexson [email protected] J1 Miss A Blizard [email protected] R, J2, J2S, J1, DIS Mrs J Brear [email protected] J1 Mrs S Broadbent [email protected] J1 Dr M Brown [email protected] J1 Mrs B Brown [email protected] J1 Mrs J Burgess [email protected] R, J2, J2S, J1 Mr I Carden [email protected] R, J2, J2S, J1, DIS Mrs S Carden [email protected] J1 Mrs H Carey [email protected] J1 Mrs H Cassidy [email protected] J1 Mrs K Chaplin [email protected] J2, J2S, J1 Mr C Chatfield [email protected] J1 Mr M Chiles [email protected] J1 Mrs L Cochrane [email protected] J1 Mrs L Conmy [email protected] J1 Dr C Coutts [email protected] J2, J1 Mrs J Cox [email protected] J2, J1 Miss H Cutler [email protected] R, J2, J2S, J1 Mrs R Cutler [email protected] R, J2, J1, DIS Mrs P Davies [email protected] J1 Mr M Davis [email protected] J2, J1 Mrs R Deavall [email protected] R, J2, J2S, J1 Mr D Dyas [email protected] J1 Mrs H Evans [email protected] J2, J1 Mrs L Fletcher [email protected] J1 Mr S Garland [email protected] J2, J1 Mr C Hall [email protected] J2, J1, DIS Mrs K Hancock c/o Kingsbury Aquarius SC J1 Mrs H Harsant [email protected] J1 Mrs K Haywood [email protected] J2, J2S, J1 Mr A Herbert [email protected] J2, J2S, J1 Mr D Higginson [email protected] J1 Mrs J Hiley [email protected]
48 J2, J1 Mr P Holtom [email protected] J2, J2S, J1 Mrs L House [email protected] J2, J1 Mr A Jackson [email protected] J2, J1 Mr J Jelley [email protected] J2, J1, DIS Mr P Jelley [email protected] J2, J1 Mrs R Jelley [email protected] R, J2, J2S, J1 Mr M Jenkins [email protected] J1 Mrs J Jolley [email protected] J1 Mr A Kalyana c/o Orion SC J1 Miss S Kelleher [email protected] J2, J1 Mrs B Kelly [email protected] J2, J2S, J1 Mr T Key [email protected] J1 Miss S Lindsay [email protected] R, J2, J2S, J1 Mr A Luckett [email protected] J2, J1 Mr G Lukacs [email protected] R, J2, J2S, J1 Mr P Lynch [email protected] J1 Mrs S Maloney [email protected] J2, J1 Miss J Marlow [email protected] J1 Mr K Marlow [email protected] J1 Mr J Merchant [email protected] J1 Ms A Mihalyi [email protected] R, J2, J2S, J1 Mrs A Miller [email protected] J1 Mr A Mitchell [email protected] J1 Mr D Moore [email protected] J1 Mr C Morrison [email protected] R, J2, J2S, J1 Mrs H Moulton [email protected] R, J2, J1, DIS Mr K Munday [email protected] J1 Mrs D Oakley [email protected] J1 Mrs E Onyekwe c/o Leamington Spa SC J1 Miss R Pearce [email protected] J2, J1 Mrs T Quelch [email protected] J1 Miss E Ratcliffe [email protected] J2, J1 Mrs D Reynolds [email protected] R, J2, J2S, J1 Mr R Richardson [email protected] J1 Mr S Rigg [email protected] J2, J2S, J1 Mrs H Rogers [email protected] J1 Mr J Rounce [email protected] J1 Mrs M Sargent c/o Boldmere SC J2, J2S, J1 Mr R Seegelaar [email protected] J1 Mr A Shrivastava [email protected] J2, J2S, J1 Miss P Sibbald [email protected] J1 Mrs V Simbol [email protected] R, J2, J2S, J1, DIS Mr D M Smith [email protected] R, J2, J2S, J1 Mr R Smith [email protected] R, J2, J1, DIS Mrs S Stow [email protected] R, J2, J2S, J1, DIS Mr A Talbot [email protected] J1 Dr J Timms [email protected] J1 Mrs H Troup [email protected] J2, J1 Mrs N Underwood [email protected] J1 Dr E Vickers [email protected] J2, J1 Mr H Villasis [email protected] J1 Mr D Walton c/o Fox Hollies SC J2, J2S, J1 Mr M Wardle [email protected] J2, J1, DIS Ms J Welsh [email protected] J1 Dr K Woodhall [email protected]
Worcester County J1 Miss C Adair [email protected] R, J2, J2S, J1, Mrs M Adair [email protected] J2, J2S Mrs E Armstrong [email protected] J1 Mr I Ball [email protected] J1 Mr R Barrall [email protected] J2, J2S, J1 Mr S Barry [email protected] J1 Mrs C Batten [email protected] R, J2, J2S, J1, DIS Mrs S Beatrup [email protected] 49 J1 Mr W Beaumont [email protected] J2, J2S, J1 Mr P Boden [email protected] J1 Mrs C Bower [email protected] J2, J1 Mr R Bray [email protected] J1 Mr A Bury [email protected] R, J2, J2S, J1 Mr C Buswell [email protected] J2, J2S, J1 Mrs A Cameron [email protected] J2, J2S, J1 Mr W Cameron [email protected] J1 Mrs T Chalk [email protected] J2, J1 Mr R Conlon [email protected] J1 Mr J Coward [email protected] J1 Miss J Crumpton [email protected] J2, J2S, J1 Mrs S Crumpton [email protected] J2, J2S, J1 Mrs J L Cuthbert [email protected] J2, J1 Mrs C Darby [email protected] J2, J2S, J1 Mr P Davis c/o Haden Hill SC J2, J2S, J1 Mr M Deakin [email protected] J2, J2S, J1 Mr N Elwell [email protected] J2, J1 Mrs W Elwell [email protected] J2, J2S, J1 Mr R Evans [email protected] J1 Mr C Faulkner [email protected] J2, J2S, J1 Mr P Faulkner [email protected] J1 Mrs S French [email protected] R, J2, J1 Dr D Geus [email protected] J2, J1 Mrs A Glover [email protected] J1 Mrs S Gough [email protected] J2, J2S, J1 Mr J Grech [email protected] J1 Mrs L Grech [email protected] J1 Mr P Gregory [email protected] J2, J2S, J1 Mr I Heeks [email protected] J1 Ms S Hewitt [email protected] R, J2, J2S, J1 Mrs V Hewitt [email protected] J2, J2S, J1 Mrs S Hickin [email protected] J2, J2S, J1 Miss J Hickman [email protected] J2, J2S, J1 Mrs S Hickman [email protected] J2, J1 Mr M Holmes [email protected] J1 Mr D Hopson c/o City of Hereford SC R, J2, J2S, J1, DIS Mr A Humphreys [email protected] J2, J1 Mrs S Hunt [email protected] J1 Mrs E Irons [email protected] J2, J1 Mr D Jewell [email protected] R, J2, J2S, J1 Mr K Jones [email protected] J1 Mrs L Jones [email protected] R, J2, J2S, J1, DIS Mr R Jones [email protected] J1 Mr J Kennedy [email protected] J2, J1 Mr D Kirby [email protected] J1 Mr I Lane [email protected] R, J2, J2S, J1 Mr D Larner [email protected] J1 Mrs M Leach [email protected] J1 Mr A Lowe [email protected] J2, J2S, J1 Mr P Lyons [email protected] J2, J2S, J1 Ms P Manning [email protected] J2, J1 Mrs V Marsden [email protected] J1 Mrs J Maycock [email protected] J1 Mr M Mckay [email protected] J1 Mr I Miller [email protected] J1 Mr J Mills [email protected] J1 Mr S Morrish [email protected] J1 Mr D Munro [email protected] J1 Mrs C Murray [email protected] J1 Mrs H Parker [email protected] J1 Mr I Perry [email protected] J1 Mr S Phipps [email protected] J2, J1 Mrs J A Pollard [email protected] R, J2, J2S, J1 Mr J Pridden [email protected] 50 J1 Mr A Redfern [email protected] R, J2, J2S, J1, DIS Mr S Redfern [email protected] R, J2, J2S, J1 Mr S Richards [email protected] J2, J1 Mr P Robbins [email protected] R, J2, J2S, J1, DIS Mrs C Robins [email protected] J1 Mr N Rowley [email protected] R, J2, J2S, J1, DIS Mr B Simkins [email protected] R, J2, J1, DIS Mr P Smith [email protected] R, J2, J2S, J1, DIS Miss R Smith [email protected] J1 Mr K Stockton [email protected] J2, J1 Mrs T Tayar-Bidwell [email protected] J1 Miss A Taylor c/o City of Hereford SC J2, J1 Mr W Taylor c/o City of Hereford SC J1 Mr W Thomas [email protected] J1 Mr M Totney [email protected] J1 Mrs S Troth [email protected] R, J2, J2S, J1 Mrs D Tully [email protected] J2, J2S, J1 Mrs A Turner [email protected] J1 Mr A Turner [email protected] J2, J1 Mrs E Turner [email protected] R, J2, J2S, J1 Mr S Vizard [email protected] J2, J1 Mrs S Watt [email protected] J2, J1 Mrs H West [email protected] J2, J2S, J1 Mrs J Westoby [email protected] J2, J1 Mr M Westwood [email protected] J2, J2S, J1 Mr K Williams [email protected] J1 Mr C Yates [email protected]
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SYNCHRONISED SWIMMING
Synchronised Swimming Co-ordinators
Alison Ravenhall Lisa Watkins Email: [email protected] Email: [email protected]
DIARY OF EVENTS 2019
Midland Championships and Age Groups Walsall Gala Baths 9th February
REGISTERED SYNCHRONISED SWIMMING OFFICIALS (Licensed Officials in bold) R – Referee NJ – National Judge GJ – General Judge NS – National Scorer CR – Chief Recorder
NS Mrs L Birch c/o Walsall Synchronised SC NS Mrs J Griffith [email protected] NS Mrs K Howard [email protected] NS, CR Mr K Medgett [email protected] NS, CR Walsall GalaMr T Reed Baths [email protected] NS Ms H Thomason [email protected]
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WATER POLO
Water Polo Chairman
Nigel Greenwood Email: [email protected]
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REGISTERED WATER POLO OFFICIALS (Licensed Officials in Bold) NTO – National Table Official RTO – Regional Table Official WPD – Water Polo Delegate
REF D Mr I Adshead [email protected] RTO Miss C Arthur [email protected] REF D, RTO Miss J Arthur [email protected] RTO Mr M Arthur [email protected] REF P Mr R Barry [email protected] REF D Mr R J Brough [email protected] REF D Mr A Chapman [email protected] RTO Miss D Charles [email protected] RTO Mrs J Clayton [email protected] REF B Mr P Clifford c/o City of Coventry SC RTO Ms R Cooper [email protected] REF C Mr I Elliot c/o City of Coventry SC REF C Mr J Elliot [email protected] REF C Mr J Fleet [email protected] REF P Mr W Gardner [email protected] REF I, NTO Mr M Gerasimov [email protected] REF D Mr D Golley [email protected] REF D Mr D Holland c/o Warwick WPC RTO Mrs L Hughes [email protected] REF P Mr I Jolly [email protected] REF D Mr I Jones [email protected] NTO Miss K Jones [email protected] REF D Mr K Jones [email protected] REF B, RTO Mr C Jukes [email protected] RTO Miss E Jukes [email protected] REF I, NTO, WPD Mr M Jukes [email protected] REF D Mr A Keen [email protected] REF B, WPD Mr G Kirkham [email protected] RTO Mrs C Linney [email protected] RTO Mr R Linney [email protected] REF P Mr A Lyle [email protected] REF P Miss R Morris [email protected] REF D, RTO Mrs K Naish [email protected] RTO Mrs M Padbury [email protected] REF B, WPD Mr B Pugh [email protected] REF D Mr J Roper [email protected] RTO Mrs P Stanley [email protected] REF P Mr A Stein [email protected] REF D Mr B Walmsley c/o City of Coventry SC REF C, RTO Miss C Walmsley [email protected] REF P Mr B White [email protected] REF D Mr R Williams [email protected] REF D Mr G Young [email protected]
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Formerly called swim21, SwimMark accreditation is Swim England’s quality standard for clubs. It recognised high standards of governance, sustainability and effectiveness.
What is SwimMark about?
Creating the best possible swimming experience for all
Raising the quality of aquatics provision across all areas
National Sport England Clubmark recognition for great quality clubs
There are three modules clubs can aspire to: SwimMark Essential Club, SwimMark Network, and SwimMark Performance.
For further information - www.swimming.org/swimengland/tag/swimmark
Or contact your Club Development Officer:
Helen Weeks (Birmingham, Coventry, Solihull & Warwickshire, Black Country and Staffordshire) Tel: 07583 686816 Email: [email protected]
Amanda Swan (Hereford & Worcester, Shropshire, Telford & Wrekin) Tel: 07800 647745 Email: [email protected]
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