Komiti Whakarite Take Regulatory Committee

Te Rārangi Take Meeting Agenda

KOMITI WHAKARITE TAKE REGULATORY COMMITTEE

Rāpare 30 Hōngongoi 2015 Thursday 30 July 2015

Hei te 4.30pm Te Kopa Nui o te Kaunihera-ā-rohe at 4.30pm Council Chamber

Tiamana: (Chairperson): Cr Shaun Biesiek Mema: (Members): Cr Roy Weaver (Deputy) Cr Gordon Brown Cr Grant Coward Cr Heather Dodunski Cr Richard Handley Cr Richard Jordan Cr Marie Pearce Mayor Andrew Judd

REGULATORY COMMITTEE THURSDAY 30 JULY 2015

REGULATORY COMMITTEE Purpose: a) Ensure effective and efficient exercise of statutory regulatory functions, implementation of the district Plan and enforcement of the Council’s bylaws. b) To oversee, coordinate and direct the development and, where appropriate, the review of the district plan.

Addressing the committee Members of the public have an opportunity to address the committee during the public forum section or as a deputation.

A public forum section of up to 30 minutes precedes all committee meetings. Each speaker during the public forum section of a meeting may speak for up to 10 minutes. In the case of a group a maximum of 20 minutes will be allowed.

A request to make a deputation should be made to the secretariat within two working days before the meeting. The chairperson will decide whether your deputation is accepted. The chairperson may approve a shorter notice period. No more than four members of a deputation may address a meeting. A limit of 10 minutes is placed on a speaker making a presentation. In the case of a group a maximum of 20 minutes will be allowed.

Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and:

• Will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses;

• Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council.

Regulatory Committee Thursday 30 July 2015 REGULATORY COMMITTEE THURSDAY 30 JULY 2015

APOLOGIES Cr Heather Dodunski

DECLARATIONS OF INTEREST Elected members to indicate any conflicts of interest.

PUBLIC FORUM None advised.

DEPUTATIONS None advised.

COMMITTEE MINUTES RECOMMENDATION That the minutes of the Regulatory Committee (18 June 2015), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record.

A ITEMS FOR DECISION BY COMMITTEE

A1 DISTRICT PETROLEUM ACTIVITY UPDATE An update on petroleum activity matters within or affecting this District and its communities.

A2 TEMPORARY ROAD CLOSURE – YARROW STADIUM The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads and other temporary traffic controls to enable NPDC Venues to safely manage traffic and pedestrians during ITM Cup 2015 rugby matches, at Yarrow Stadium.

A3 PARKING PROHIBITIONS, RESTRICTIONS AND TRAFFIC CONTROL MEASURES The matter for consideration by the Council is the creation of parking prohibitions, restrictions and revocations at various locations within New Plymouth.

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A4 CUSTOMER & REGULATORY SERVICES QUARTERLY REPORT The purpose of this report is to provide information to Council on current activity levels within the regulatory services.

A5 TEMPORARY ROAD CLOSURE – TARANAKI CAR CLUB The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in the New Plymouth District to enable the Taranaki Car Club to hold three separate motorsport events.

A6 TEMPORARY ROAD CLOSURE – NZ ARMY FOR CHARTER PARADE The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in the New Plymouth central business district (CBD), to enable the NZ Army to conduct a Charter Parade of the 5th/7th Battalion to reconfirm its right to the Freedom of the District of Taranaki.

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DISTRICT PETROLEUM ACTIVITY UPDATE PREPARED BY: Ralph Broad – Senior Planning Adviser TEAM: Environmental Strategy & Policy APPROVED BY: Liam Hodgetts – Group Manager Strategy WARD/COMMUNITY: District Wide DATE: 24 June 2015 FILE REFERENCE: ECM 6556644

PURPOSE An update on petroleum activity matters within or affecting this District and its communities.

RECOMMENDATION That, having considered all matters raised in the report, the report be noted.

COMMUNITY BOARD RECOMMENDATIONS The Kaitake, Inglewood, Clifton and Waitara Community Boards endorsed the officer’s recommendation.

SIGNIFICANCE This report is provided for information purposes only, and has been assessed as having some importance.

EXECUTIVE SUMMARY This Council submission on the 2015 Block Offer resulted in no changes to NZ Petroleum & Minerals processes; however they have invited us to participate in their annual review of permits in our District. This is a first and officers believe reflects our advocacy efforts over the last 12 months.

Oil and gas operators have had to review their work programs to reflect the low oil price. This is likely to defer previously scheduled oil and gas exploration and production activities until the price recovers. Despite this there is significant ongoing work related to Todd Energy’s Mangahewa gas field development.

Taranaki District Councils are working together to align their District Plan oil and gas provisions as part of their respective District Plan reviews. A number of work streams are underway.

Council officers are working with the Government Agencies who are considering the recommendations of Parliamentary Commissioner for the Environment’s 2014 report “Drilling for oil and gas in New Zealand Environmental oversight and regulation”; preparing landfarm guidelines for farmers; and preparing improved resource management oil and gas technical guidance.

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DISCUSSION The following oil and gas related matters may be of interest to the Council:

2015 Block Offer submission: We have received a response to this Council’s submission on the Petroleum Exploration Block Offer 2015 to NZ Petroleum & Minerals (NZ P&M). A copy of their response is attached as Appendix 1. While the submission failed to gain traction on the matters raised, we have for the first time been invited to participate in NZ P&M’s 2015 round of permit reviews within our District in July, which provides for ongoing engagement with NZ P&M.

Work with Government agencies: Officers from this Council attended a Wellington workshop facilitated by the Ministry of Business, Innovation & Employment to address the first, second and fourth recommendations of the Parliamentary Commissioner for the Environment’s 2014 report “Drilling for oil and gas in New Zealand Environmental oversight and regulation”.

• Recommendation 1 – Providing national direction by promoting a national policy statement for onshore oil and gas. • Recommendation 2 - Improving Regional Plans • Recommendation 4 – Primarily addressing the risks arising for abandoned wells.

There has been no further involvement or outputs to date.

Council officers are to attend a workshop hosted by the Ministry for the Environment in July to identify the scope of RMA technical guidance needed by practitioners.

We support all these initiatives as there is a pressing need to improve regulatory certainty.

Managing hazardous facilities under the RMA: The three Taranaki District Councils engaged ERM Consultants, a respected international company who have hazardous facilities and substances expertise, to prepare a report identifying and analysing the statutory risk management framework as it applies to oil and gas activities and define the role of the RMA in that framework.

Their technical report titled “Hazardous Substances Oil and Gas Exploration and Production Industry Profile”, has been finalised and made publicly available. It generally endorses this Council’s direction regarding its RMA management of hazardous substances and found that oil and gas activities in Taranaki apply robust good practice and comply with wider hazard management regulation in all but a few minor areas.

Action points are recommended to improve and/or align the RMA systems of all Taranaki District Council’s to accommodate the national risk management framework. Some actions can be applied now, but the majority will be carried forward as part of our respective District plan reviews and be subject to community input as part of the plan review process.

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Contaminated sites District Council’s administer the National Environmental Standard (NES) for Assessing and Managing Contaminants in Soil to Protect Human Health. The scope of the NES includes former well sites, land farms and mixed bury cover sites (where well site soil is buried).

Basically the NES specifies processes to manage potentially contaminated sites. Processes are triggered by soil disturbance, subdivision or a change of use, such as when sites are returned to food production.

The Ministry for Primary Industries are preparing guidelines to inform farmers who have landfarms, focussing on food safety and the associated NES obligations. We are working with the TRC together with the other Taranaki District Councils, to integrate NES processes into their discharge consent and consent surrender processes.

Consenting activity: Todd Energy’s development of the Mangahewa gas field, which is the largest onshore oil and gas development for over 20 years, continues to be the main focus for land use consent activity. Consent for the 12 well Mangahewa G site off Otaraoa Rd. has been granted. A variation to this consent to directly address traffic and other effects arising from maintenance activities is to be lodged in the near future.

Consent variations affecting the timing of drilling and testing and the light traffic route for the Mangahewa E wellsite at Tikorangi Road East have been granted.

A consent application is to be lodged shortly for two large compressors at Todd’s McKee Production Station as part of a gas processing upgrade.

We expect the current low oil price to defer the exploration programmes of other operators and their application for related consents.

Complaints and Compliance: Challenging sub surface conditions at Todd Energy’s Mangahewa C site have resulted in unplanned and complex remedial work on four wells. This has resulted in elevated traffic and site activity. While this work has been within consent limits, its effects have impacted on those nearby. Changed well designs have been adopted for future Mangahewa wells to avoid similar future problems.

Complaints have been received regarding trucks mainly related to McKee Production Station construction work, stopping in the Tikorangi Community Hall road reserve parking area. We are advised that this was a safety initiative to avoid conflict with school drop off and pick up traffic at Tikorangi School. While not illegal or contrary to consent conditions, Todd Energy have taken steps to minimise this. Information provided indicates that the practice could not be eliminated without significantly extending construction timelines which would not be the preferred outcome for the operator and some but not all Tikorangi residents. It seems likely that these issues will arise again when Mangahewa G site construction gets underway.

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FINANCIAL AND RESOURCING IMPLICATIONS This work is within existing budgets and resourcing.

IMPLICATIONS ASSESSMENT This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically: • Council staff have delegated authority for any decisions made; • Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; • Any decisions made will help meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses; • Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; • Any decisions made are consistent with the Council's plans and policies; and • No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council.

APPENDICES Appendix 1 – NZ Petroleum & Minerals response to this Council’s 2015 Block Offer submission.

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APPENDIX 1

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TEMPORARY ROAD CLOSURE – YARROW STADIUM PREPARED BY: DANIEL MCNAMARA (BUSINESS ADMINISTRATOR) TEAM: REGULATORY APPROVED BY: MARY-ANNE PRIEST (MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: CITY WARD DATE: 24 JUNE 2015 FILE REFERENCE: 6412682

MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads and other temporary traffic controls to enable NPDC Venues to safely manage traffic and pedestrians during ITM Cup 2015 rugby matches and a pre-season football match between Wellington Phoenix and New Zealand A, at Yarrow Stadium.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following events be approved: a) ITM Cup 2015 rugby matches.

Roads to be closed: Maratahu Street from Tukapa Street to 3m west of Yarrow Stadium's main vehicle entrance (adjacent to the Maara Tahu Centre).

Date and period of closures:

• 10.30am to 5.30pm on Saturday 15 August. • 1.30pm to 8.30pm on Saturday 29 August. • 3.30pm to 10.30pm on Wednesday 2 September. • 3.30pm to 10.30pm on Friday 18 September. • 3.30pm to 10.30pm on Thursday 8 October. • 3.30pm to 10.30pm on Friday 16 October or Saturday 17 October (to be confirmed). • 3.30pm to 10.30pm on Saturday 24 October (to be confirmed).

Temporary traffic controls to be in place during the above road closures:

• P2 drop-off parking zone on the south side of Tukapa Street from 31 Tukapa Street east to Maratahu Street. • Bus parking only around the perimeter of Sanders Park on Wallace Place, Cutfield and Gladstone roads. • No right turn out of Westown School gates from full time until the end of the road closure period.

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Road closures that may be implemented if crowd numbers at any of the above events are greater than expected:

• Tukapa Street from the Sanders Avenue roundabout to Wallace Place. • Cutfield Road from Tukapa Street to Wallace Place.

Date and period of additional closures, if implemented:

• 3.30pm to 5.30pm on Saturday 15 August. • 6.30pm to 8.30pm on Saturday 29 August. • 8.30pm to 10.30pm on Wednesday 2 September. • 8.30pm to 10.30pm on Friday 18 September. • 8.30pm to 10.30pm on Thursday 8 October. • 8.30pm to 10.30pm on Friday 16 October or Saturday 17 October, TBC. • 8.30pm to 10.30pm on Saturday 24 October, TBC.

b) Wellington Phoenix v New Zealand A, football match.

Roads to be closed: Maratahu Street from Tukapa Street to 3m west of Yarrow Stadium's main vehicle entrance (adjacent to the Maara Tahu Centre).

Date and period of closures:

• 9am to 4pm on Sunday 23 August.

Temporary traffic controls to be in place during the above road closure:

At each event the roads could reopen and normal parking restrictions reinstated earlier than advertised.

The above road closures are subject to the conditions outlined in a letter sent to NPDC Venues dated 27 May 2015.

In addition, the Road Transport Association endorsed the recommendation for the road closures.

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COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Approval of this road closure application to allow effective and safe traffic management during the ITM Cup rugby matches and the Wellington Phoenix v New Zealand A, Options football match, at Yarrow Stadium.

2. To not approve this road closure application, meaning traffic and pedestrians would not be safely managed during the ITM Cup rugby matches and the Wellington Phoenix v New Zealand A, football match, at Yarrow Stadium.

The persons who are affected by or interested in this matter are Affected persons residents and businesses in the closed area and those attending the events at Yarrow Stadium. Recommendation This report recommends option one for addressing the matter. Long-Term Plan / Annual Plan No. Implications Significant Policy and Plan No. Inconsistencies

EXECUTIVE SUMMARY This report recommends the temporary road closure of roads adjacent to Yarrow Stadium and temporary traffic controls, to create a safe environment for all road users during the ITM Cup rugby matches and a pre-season football match between Wellington Phoenix and New Zealand A, at Yarrow Stadium.

BACKGROUND In accordance with the 10th Schedule of the Local Government Act 1974, the intention to close the roads for ITM Cup matches was advertised in the Taranaki Daily News and the North Taranaki Midweek on Wednesday 3 June. Submissions closed on Thursday 18 June and no submissions were received.

The intention to close the roads for a pre-season football match between Wellington Phoenix and New Zealand A, at Yarrow Stadium on 23 August was advertised in the Taranaki Daily News on Saturday 4 July. Submissions closed on 18 July and no submissions were received.

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Both the Wellington Phoenix and New Zealand A, squads will be in the region for three days before the game, and the public will have opportunities to see the players during community activities.

SIGNIFICANCE In accordance with the Council's Significance Policy, this matter has been assessed as having some importance because it does not have a large impact on the public, however it will ensure the safety of traffic and pedestrians in the area.

Yarrow Stadium has consulted all of the affected residents and businesses in the closed area and passes have been provided to residents allowing them access through the closed area to their properties.

OPTIONS

Option 1 Approval of the road closure application to create a safe environment for all road users during the ITM Cup rugby matches and a pre-season football match between Wellington Phoenix and New Zealand A, at Yarrow Stadium.

Option 2 To not approve the road closure application, meaning a safe environment would not be created for all road users, during the ITM Cup rugby matches and a pre-season football match between Wellington Phoenix and New Zealand A, at Yarrow Stadium.

Recommended Option This report recommends option one for addressing the matter.

APPENDICES

1. Letter to NPDC Venues Yarrow Stadium outlining the conditions of the temporary road closure. ECM 6369049.

2. Map of affected area. ECM 6369227.

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When replying please quote: Application Number - RTC15/00173

21 May 2015

NEW PLYMOUTH DISTRICT COUNCIL VENUES Private Bag 2025 New Plymouth Central NEW PLYMOUTH 4342

Attention: Jock Sutherland

Dear Jock,

ROAD CLOSURE UNDER THE LOCAL GOVERNMENT ACT 1974 – 2015 ITM CUP TARANAKI RUGBY MATCHES

We acknowledge your application requesting the closure of a section of Maratahu Street and other temporary traffic controls to enable the New Plymouth District Council, Yarrow Stadium to stage the above event.

Road to be closed: Maratahu Street from Tukapa Street to 3m west of Yarrow Stadium's main vehicle entrance (adjacent to the Maara Tahu Centre).

Date and period of closure:

ITM Cup 2015 Taranaki home games:

• 10.30am to 5.30pm Saturday 15 August v Wellington • 1.30pm to 8.30pm Sunday 23 August v Otago • 3.30pm to 10.30pm Wednesday 2 September v Counties-Manukau • 3.30pm to 10.30pm Friday 18 September v Waikato • 3.30pm to 10.30pm Thursday 8 October v Tasman • 3.30pm to 10.30pm Friday-Saturday 16-17 October – Semi Final – TBC • 3.30pm to 10.30pm Saturday 24 October – Final - TBC

Temporary traffic controls to be place during the above five road closures:

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Please note: These roads could reopen and normal parking restrictions reinstated earlier than advertised. Council will consider this application on 30 July in accordance with Schedule 10 of the Local Government Act 1974.

The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect.

The Council requires your organisation to: -

a) Pay the cost of the public notice.

b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on 18 June (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date.

c) Provide a traffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council before 18 June setting out signage, barrier details, crowd control procedures and access arrangements.

ROAD CLOSURE CONDITONS

If the Council gives its consent to the closure and the event, you must comply with the following conditions:

1. You must give formal notice of the event to the Police and the New Zealand Fire and Ambulance Services.

2. You must ensure that the approved TMP is strictly adhered to throughout the event.

3. You must provide at your cost sufficient marshals to control and direct vehicles and pedestrians at all points where the closed road intersects with any open road and elsewhere as necessary. All marshals shall wear traffic safety vests or other high visibility clothing whilst on or adjacent to the roadway.

4. You must make adequate provisions to give emergency vehicles, property owners and occupiers within the area and their invitees, customers or employees reasonable

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access to and from properties on the closed road. For through roads make adequate provisions for reasonable access through the closed section. Details must be included in the TMP required under condition 2.

5. Upon completion of the event, and no later than the time specified for the end of the closure, you must remove all signs and barricades restricting access, and clear all litter and debris from the road to the satisfaction of the Council.

6. You are required to advise the Council of any damage to the road surface, shoulders, drainage channels, verges, signs or other Council property whatsoever resulting from the event and pay all costs incurred by the Council in making good any such damage, whether reported or not.

7. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed.

8. Where a late cancellation of the event takes place (i.e. after road closure signs, barriers etc have been placed at the venue), you will ensure that the full TMP shall remain in place for the approved road closure time period; or until such time as the Site Traffic Management Supervisor can liaise with the Police to ensure that there would be no risk to vehicular or pedestrian traffic if the event was cancelled and the TMP conditions removed.

9. You are responsible for taking out public liability insurance to indemnify the Council against any claims or actions that may arise from the staging of the event to a minimum of $1 million in respect of any one claim or accident. A copy of the policy or a cover note must be provided to the Council no less than 28 days prior to the meeting of the Council that will make the decision.

10. You must comply with, and ensure that all attendees comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 and Schedule10 of the Local Government Act 1974.

11. You are responsible for meeting all costs associated with the temporary closure of the road(s) including the costs to contract a person/company qualified to prepare the TMP and undertake traffic management for the activity and to hire signs or other traffic controls devices. You will also be required to meet the reasonable cost of any Council staff required in relation to the event.

The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will endeavour to place an appropriate public notice for the event in the Council’s 7 Days newsletter in the North Taranaki Midweek newspaper (depending on available space) on 3 June, free of charge and in the Taranaki Daily News on 3 June. We will request that the account for the Taranaki Daily News advertisement be forwarded to you.

We will contact you after the Council meeting on 30 July and advise you of the Council’s decision. If you require any further information please do not hesitate to call.

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For further information, you can also check the Council’s Temporary Road Closure and Disruption to Traffic Policy and Guidelines on New Plymouth District Council’s website by following the link below: http://www.newplymouthnz.com/CouncilDocuments/Policies/TemporaryRoadClosureandDis ruptiontoTrafficPolicyandGuidelines.htm

Yours faithfully

Mary-Anne Priest Manager Customer and Regulatory Services cc: Roading Approvals Emergency Services Roading Assets, New Plymouth District Council Traffic Management Solutions

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PARKING PROHIBITIONS, RESTRICTIONS AND TRAFFIC CONTROL MEASURES PREPARED BY: Stephen Bowden (Roading Programming Engineer) TEAM: Roading Assets APPROVED BY: Max Aves (Manager Roading Assets) WARD/COMMUNITY: New Plymouth DATE: 9 June 2015 FILE REFERENCE: ECM 6550742

MATTER The matter for consideration by the Council is the creation of parking prohibitions, restrictions and revocations at various locations within New Plymouth.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking prohibitions, restrictions and traffic controls in New Plymouth be created or revoked as appropriate:

Vivian Street (on-ramp) 1. Revoke the existing Give Way control on the Vivian Street on-ramp at the intersection with Carrington Street. 2. Create a Stop control on the Vivian Street on-ramp at the intersection with Carrington Street.

Darnell Street 3. Prohibit parking on the east side of Darnell Street from 153.0 – 197.5m measured in a southerly direction from the prolongation of the south kerb of Devon Street East. 4. Prohibit parking on the west side of Darnell Street from 18.9 – 25.7m measured in a southerly direction from the prolongation of the boundary between Nos. 18 and 20 Darnell Street.

Bell Block Court 5. Revoke P15 minute parking on the north side of Bell Block Court from 72.7 – 77.6m measured in an easterly direction from the prolongation of the east kerb of Nugent Street. 6. Create a P30 minute mobility parking bay (one angled bay) on the north side of Bell Block Court from 72.7 – 77.6m measured in an easterly direction from the prolongation of the east kerb of Nugent Street.

Carpark No. 5 Puke Ariki South 7. Create parking restrictions as per the plan attached in Appendix D.

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COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing these matters:

1. Endorse the proposed parking prohibitions, restrictions and Options revocations.

2. Do nothing and retain the existing arrangement.

The persons who are affected by or interested in this matter are the Affected persons residents/property owners and business retailers in the various locations. The views of these persons are discussed in the report. Recommendation This report recommends Option 1 for addressing the matter. The installation of signs and markings to give effect to parking Long-Term Plan / prohibitions and safety improvements are provided for within the Annual Plan existing roading “traffic services” and “minor safety improvement” Implications budgets. Significant The matter is consistent with the Council's plans and policies, Policy and Plan including the New Plymouth District Council Consolidated Bylaws Inconsistencies 2008 Part 13: Traffic and the Roading Asset Management Plan 2012.

BACKGROUND

Items 1 – 2 Vivian Street (on-ramp) These items were raised during the detailed design stage for the proposed pedestrian and cycle improvements on Carrington Street. The recommendation is to change the existing Give Way control to a Stop control at the Carrington Street/Vivian Street on-ramp intersection. This change is recommended as the sight distance available to motorists giving way at the intersection does not comply with the minimum sight distance (60m) required for a Give Way intersection control.

Traffic turning onto Carrington Street from the Vivian Street on-ramp is limited to predominately that from the designated Council car park areas located adjacent the on-ramp itself. Hence the volume of traffic undertaking this movement is not significant and the recommended change is unlikely to cause any significant delays.

Items 3 – 4 Darnell Street These items were raised by a local resident due to uncontrolled and at times illegal parking at the southern (cul-de-sac) end of Darnell Street. This cul-de-sac area is close to St John Bosco School and is therefore regularly used by parents dropping off/picking up children. During these “pick up” and “drop off” times it gets very congested with parked vehicles, which often results in some illegal parking behaviour (e.g. across entranceways or over fire hydrants).

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Adjacent to property No.22 Darnell Street, there is a section of kerb 16m in length that allows unrestricted parking. This area is unmarked however given the fact that the rest of the western side of Darnell Street is marked with angled bays (90 degrees), motorists are often inclined to park in similar fashion within this unmarked area. When vehicles do park in this angled fashion it inhibits traffic from manoeuvring safely around the cul-de-sac. By extending existing parking prohibitions and creating a dedicated marked parallel bay, safe legal parking is encouraged and the cul-de-sac remains free for vehicles to turn safely.

Items 5 – 6 Bell Block Court This item was raised as a result of the recently revised parking layout on Bell Block Court. The parking layout redesign involved consultation with the local retailers and was undertaken to increase parking opportunities for the public in the area adjacent to the shops/businesses. The layout change consists of introducing angled parking along the northern street frontage from Nugent to Chesney streets (the parking leg on Bell Block Court), which replaced the previously existing parallel bays. The need for a mobility park was raised during initial design reviews and also via a New Plymouth District Council Proposed Long Term Plan submission. These items therefore recommend changing one existing angled P15 minute parking bay along this area into a P30 minute mobility bay. The proposed mobility bay was identified as the best location along this section of angled bays in relation to accessibility for disabled users. The introduction of this mobility bay will provide improved opportunity and safety for mobility bay users.

Item 7 Carpark No. 5 Puke Ariki South This item was raised by the New Plymouth District Council Parking Team in relation to an existing mobility bay within the New Plymouth District Council Carpark No. 5 Puke Ariki South. The car park is located behind the New Plymouth Bus Centre building on Ariki Street, with its entrance on Egmont Street and exit on King Street. There is currently no time restriction associated with this existing mobility bay, therefore vehicles have unrestricted use of the bay (provided they have a mobility parking permit). The proposal is to introduce a 30 minute restriction on the parking in this bay, which will stop any all-day or longer term parking and allow appropriate turnover opportunity for the targeted users (i.e. mobility users wishing to access the bus centre). This item also formalises other existing “P10 At All Times” parking designations within Carpark No. 5 Puke Ariki South.

SIGNIFICANCE In accordance with the Council's Significance Policy, this matter has been assessed as having some importance because the changes herein can be funded from current roading budgets.

OPTIONS

Option 1 Endorse the proposed parking prohibitions, restrictions and revocations.

Option 2 Do nothing, the existing arrangement remains.

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Risk Analysis The crash record for New Plymouth will not improve if road safety is not addressed via ongoing measures such as these.

Community Views and Preferences

Items 1 – 2 Vivian Street Public consultation for the Carrington Street safety improvements work was undertaken by the New Plymouth District Council Projects Team at a conceptual design stage. The change in intersection control was not included in this consultation as this was raised during detailed design. Further consultation regarding the change in intersection control has not been undertaken due to it being a safety matter, hence no consultation is deemed necessary.

Items 3 – 4 Darnell Street The item was raised by a resident in the adjacent flats at No. 22 Darnell Street. The residents and owners of the adjacent flats at No. 22 Darnell Street have been consulted, no objections have been received.

Items 5 - 6 Bell Block Court The request for a mobility park was raised by a member of the public. The adjacent businesses – Bell Block Four Square, Bell Block Bakery, Bell Block Florist, Chinatown Fast Food Restaurant were consulted and had no objections to the proposal. Taranaki Disabilities Information Centre Trust was consulted and support the proposal.

Item 7 - Carpark No. 5 Puke Ariki South The New Plymouth District Council Parking Team raised this issue. Taranaki Disabilities Information Centre Trust was consulted and support the proposal.

Recommended Option This report recommends option 1 which endorses the proposed recommendations for addressing these matters.

APPENDICES Appendix A: Vivian Street (Items 1 – 2) Appendix B: Darnell Street (Items 3 – 4) Appendix C: Bell Block Court (Items 5 – 6) Appendix D: Carpark No. 5 Puke Ariki South (Item 7)

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APPENDIX A Vivian Street

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APPENDIX B Darnell Street

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APPENDIX C Bell Block Court

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APPENDIX D Carpark No. 5 Puke Ariki South

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CUSTOMER AND REGULATORY SERVICES QUARTERLY ACTIVITY REPORT PREPARED BY: Mary-Anne Priest (Manager Customer and Regulatory Services) TEAM: Customer and Regulatory Services APPROVED BY: Sue Davidson (Chief Operating Officer) WARD/COMMUNITY: District Wide DATE: 20 July 2015 FILE REFERENCE: DM 6573956

PURPOSE The purpose of this report is to provide information to Council on current activity levels within the regulatory services.

RECOMMENDATION That, having considered all matters raised in the report, the report be noted.

SIGNIFICANCE This report is provided for information purposes only, and has been assessed having some significance.

DISCUSSION Regulatory services activity forms, implements and enforces bylaws, legislation and policy for situations where the activities of organisations and individuals would otherwise come into conflict with the rights of others. Services contribute to a safe and progressive community and assist in maintaining a sustainable living and working environment.

This report provides an overview of development, building and enforcement activities in the New Plymouth District.

The report can be a useful source of key economic indicators.

Key points: • Preparation on the implementation of the Food Act 2014 continues. Awaiting Regulations. • Although there had been a slight decrease of number of building consents issued this financial year, the value of the building work is slightly greater than last year. • The total number of customer contacts for our front counter and contact centre teams since the start of the financial year is 265,592, (286,676, 2014) which has shown a decrease in the number of telephone contacts. • A total of 8,711 dog registration notices were sent in April 2015 for 11,621 known dogs in the district. As at 30 June 2015, 76% of known dogs are registered.

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Annual Customer Satisfaction Survey results

Customer satisfaction is central to the operation of the customer and regulatory services teams. The 14/15 annual customer satisfaction survey results showed that overall, 98 per cent of respondents expect a good quality of service before coming to us. After experiencing our service, respondents rated us as follows: • 95 per cent rated our quality of service as good as or better than what they expected. • 96 per cent are satisfied with the overall quality of service delivery. • 96 per cent are satisfied with the information we provided about our service.

The satisfaction ratings by team are as follows: Overall quality of service delivery Information provided about our service Team FY 13/14 FY 14/15 FY 13/14 FY 14/15 Animal control 93% 96% 91% 96% Building consent 94% 94% 97% 89% Consents 60% 100% 80% 100% Environmental Health 97% 98% 96% 100% LIM 98% 92% 95% 97% Parking 100% 100% 100% 97%

Land Information Memorandum (LIM)

This graph shows the number of LIM applications issued since July 2013.

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Building

Building consents issued

Value of building consents issued

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Significant building consent applications of interest to the community These are applications that are currently active and have value of more than $5,000,000. These applications are either at the stage of application is being processed or on the construction phase of the project.

Project description Property Address Date Value of work Received FY 2012/2013 Len Lye Centre 54 Queen Street, NEW 29/11/2012 10,000,000.00 PLYMOUTH 4310 FY 2013/2014 Broiler chicken sheds (4) Kaipi Road, TARURUTANGI 29/08/2013 6,000,000.00 4621 FY 2014/2015 Hobson hotel development 123 C Lemon Street, NEW 20/08/2014 14,000,000.00 PLYMOUTH 4312

Weathertightness claims update Area Status Oakura Awaiting agreed repair plan estimated value $350k Oakura Remedial works in progress, High Court action for $450k Fitzroy Awaiting agreed repair plan, Estimated value $350k. Westown Agreement for 50% cover for repairs, estimated value $15k

Earthquake-prone building update 99% of buildings identified as requiring assessment in New Plymouth, Inglewood and Waitara have been assessed. For detailed information, refer to the register on the council website (http://www.newplymouthnz.com/CouncilAtoZ/EarthquakeProneBuildings/BuildingsRegister.htm)

Building Status Seismic Grade No. of buildings Unlikely to be EPB, No further assessment required A+, A, B, C 221 (based on IEP assessment) Likely to be EPB, Subject to detailed assessment D, E 165 (based on IEP assessment) Confirmed not earthquake-prone A+, A, B, C 27 (based on detailed assessment) Confirmed earthquake-prone D, E 24 (based on detailed assessment) Demolished buildings 4 Upgraded buildings 1 Total no. of buildings that have been assessed 442 A demolition consent has been granted for the old Barrett Street Hospital buildings.

In order to ascertain the underlying geological structure that has a significant effect on calculations pertaining to earthquake-prone buildings (their assessment for strengthening) and the construction of new multi-storey structures, a drilling and data analysis project is being conducted.

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It is expected that the information received will provide indisputable evidence of a particular soil class that will benefit the ongoing strengthening and new works. To date, we are defaulting to a more conservative class (soil class D) and this often leads to challenges to our assumptions (based on expert advice).

The project involves taking three borehole samples and analysis being conducted by geotechnical scientists. It is hoped the project will be complete by the end of 2015.

Resource Consents

Land use resource consents The chart below shows the trend of land use consent applications issued from April 2013 based on activity type.

Land use monitoring Monitoring Programmes continue to be implemented for the major current projects that are under construction across the district. These include • Hobson Hotel. • Vickers to City (V2C) roading upgrade. • Ryman Healthcare Ltd ‘Jean Sandel’ retirement village extension. • Countdown Supermarket, Brooklands. • Summerset Retirement Village, Fernbrook Drive. • General Oil and Gas activity (including spot monitoring) • General Poultry activity • Southern Cross Hospital extension • Oropuriri Road Extension • Ngamotu Marae, Bayly Road

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Resource Management Act Applications of Interest to the Community The table below shows Resource Management Act applications that are in process or have been processed in this quarter that maybe of interest to the community.

Applicant Activity Location Activity & consent issue Status Double R Taranaki 194 Kelly Road, To expand a poultry farm from two Processing Ltd Lepperton poultry sheds to eight.

Karawhaka Poultry Cross Road, To expand a poultry farm from Processing Ltd Lepperton three poultry sheds to seven.

Mount View Trust Durham Road To expand a poultry farm from Processing Ltd Upper, Inglewood three poultry sheds to eight.

Todd Energy Ltd Otaraoa Road, Variation to consent SR85/81 to Granted Waitara reference the Mangahewa Expansion Compression Project. New Plymouth 43A Onaero Construction of a temporary coastal Granted District Council Beach Road, erosion structure in two phases Onaero Roma Petroleum Ltd 7 Breakwater To demolish and rebuild the BP Granted Road, New Service Station. Plymouth Ngati Te Whiti Hapu Bayly Road Development of a Marae Granted Society Inc.

Avatar Glen Limited 450 Mountain Specialised dementia care home Declined – Appeal to Road SH 3A Environment Court. Assisted mediation to be undertaken Southern Cross 203 St Aubyn Hospital expansion Independent Hearings Hospital Street Commissioner Granted

R & S Dreaver 257 Kairau Road Quarry Operation Processing Shelter Trimmers Limited Latchman Gounden Cyrus Street, New 31 lot residential subdivision Granted Plymouth

G McQuoid 31 Eva Road, New Two lot rural non-complying Independent Hearings Plymouth subdivision Commissioner Declined

W Green 588 Barrett Road, Three lot discretionary rural Independent Hearings New Plymouth subdivision Commissioner Granted

I Hinz 6 Jersey Place, Two stage 18 Lot residential Processing Bell Block subdivision

Baptist Union of 128 Mangati Nine lot residential subdivision with Granted New Zealand Road, Bell Block road to vest (Mangati/ Northway Point link)

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Subdivision resource consents Subdivision resource consents issued remain relatively constant over the last quarter and this is indicated in the graph below.

Greenfield subdivision developments The Development Engineers have continued quality assurance inspection of a number of urban subdivision developments. These include:

Applicant Locality Description Endurance Trust 1050 Devon Road, Bell Stage 2 of 5 industrial lots, new road Block (Connett Road Extension) Central Property Trust 18 Wills Road, Bell Block 29 residential lots, new road David Garrett Karamea Street, New 22 residential lots, new road and Plymouth reserve to vest in two stages Armstrong Developments Ltd 1 Armstrong Ave, Waitara 56 residential lots, two new roads Cessna Properties Taranaki Ltd 64 Smart Road, New 13 residential lots Plymouth Deighton Developments Ltd 357 Mangorei Road, New 19 residential lots, new lane Plymouth Woodland Trust 122 Connett Road, Bell 12 industrial lots, new road (Connett Block Road Extension) Ashwood Park Developments Ltd 49 Wills Road, Bell Block 42 residential lots, new road, new lane and reserve to vest

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Parking

The role of parking is to facilitate making accessing the city and suburbs easy and safe by undertaking the day to day management, monitoring and compliance of legislation in accordance with the Land Transport Act 1998 and NPDC Bylaws and Policies. Parking revenue contributes positively to offset rates.

This activity manages a range of free and metered parking services and several off street parking facilities throughout the district with a concentration in the New Plymouth central area. This is supported by 97 pay stations and 1,505 sensors.

Coordination and administration of leased carparks and street activities i.e. markets, fundraising, road closures, license to occupy, encroachment licensing, temporary obstruction, and flags and banners are also incorporated within this team.

Parking space occupancy As at 30 June 2015, the parking space occupancy is: • Central business district: 47 per cent. • Lease car park spaces: 88 per cent.

Infringements issued and referred to the Court (prosecuted) These graphs show the total number of infringement notices issued and those subsequently referred to the court for prosecution since July 2013. Infringements prosecuted are those that are not paid within 56 days from the date of issue.

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Animal Control A total of 8,711 notices were sent in April 2015 for 11,621 known dogs in the district. As at 30 June 2015, 76% of known dogs are registered.

Service requests This graph shows the number of service requests since July 2013. • 1,790 service requests in this financial year involved warrantless entry as described under the Search and Surveillance Act. • Other service requests and enquiries include those that are related to livestock and follow up of unregistered dogs.

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Impounding and Infringements These graphs show the number of released impounded dogs and number of infringements served since July 2013. 82% of released impounded dogs have been given back to their owners or have been sold to a new owner.

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Environmental Health This activity involves the provision of an Environmental Health Service for the administration, education, monitoring and compliance of food, alcohol and health premises, health nuisances, noise complaints and bylaws. The aim of the Environmental Health Service is to ensure that Council's specific statutory responsibilities are met including Health Act 1956, Food Act 2014, Resource Management Act 1991, Sale and Supply of Alcohol Act 2012, Local Government Act 2002.

Health and Food Premises Registration As at 30 June 2015, the number of registered premises in the district is: • 442 registered food premises registration. 448 audits/inspections carried out in this financial year. • 174 other health registrations e.g. hairdressers, beauty therapists, tattoo premises.

Sale and Supply of Alcohol licences As at 30 June 2015: • 243 licensed premises. 140 premises have been inspected as part of 3 yearly renewals, controlled purchase operations and complaint/compliance investigation. • 370 applications for manager’s certificate received. • 277 special licences issued.

Service Requests Aside from health, food and alcohol registration enquiries the team also actions various by- law related requests, e.g. noise, urban fire, litter, etc.

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Customer Support Customer Support provides a first point of contact for customers accessing all council services. The role of this team is to assist customers with their enquiry, problem solve, provide information and education, and resolve over 90% of enquiries at first point. Enquiries that cannot be resolved at first point are escalated to technical staff.

Customer Contacts The total number of customer contacts since the start of the financial year is 265,592, while the 2013/2014 total number of customer contacts is 284,676.

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Customer Service Standards

An average of 96% of customer enquiries were resolved at first point (standard 90%).

An average 80% of phone calls are answered within 20 seconds (standard 80%).

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Service Requests A service request is created when an enquiry cannot be answered at first point or resolution requires technical response.

The decrease in logged service request numbers from November 2014 is due to building inspections now being booked at first point of contact.

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FINANCIAL AND RESOURCING IMPLICATIONS These activities were undertaken within existing resources.

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TEMPORARY ROAD CLOSURES – TARANAKI CAR CLUB PREPARED BY: DANIEL MCNAMARA (BUSINESS ADMINISTRATOR) TEAM: REGULATORY APPROVED BY: MARY-ANNE PRIEST (MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: WHOLE DISTRICT DATE: 10 JULY 2015 FILE REFERENCE: ECM 6571630

MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in the New Plymouth District to enable the Taranaki Car Club to hold three separate motorsport events.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following events be approved: a) De Havilland Street Sprint

Date and period of closure: from 6am to 6pm on Sunday 4 October 2015.

Roads to be closed: • De Havilland Drive from Connett Road East to Hudson Road. • Hudson Road from De Havilland Drive to Connett Road East. • Connett Road East from Hudson Road to De Havilland Drive.

b) Wortley Road 400m Sprint

Date and period of closure: from 6am to 6pm on Saturday 21 November.

Road to be closed: • Wortley Road from Richmond Road to 130 Wortley Road.

c) Purangi Saddle Bent Sprint

Date and period of closure: from 6am to 6pm on Sunday 22 November.

Road to be closed: • Tarata Road from 150m west of 3092 to 3379 Tarata Road.

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The above road closures are subject to the conditions outlined in a letter sent to the Taranaki Car Club dated 16 June 2015.

COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Approval of each road closure application to allow effective Options and safe traffic management during Taranaki Car Club events.

2. To not approve the road closure applications, meaning the events could not be run in a safe manner.

The persons who are affected by or interested in this matter are residents and businesses in the closed roads and affected areas, Affected persons participants and spectators at the motorsport events, and all other road users in the area. Recommendation This report recommends option one for addressing the matter. Long-Term Plan / Annual Plan No. Implications Significant Policy and Plan No. Inconsistencies

EXECUTIVE SUMMARY This report recommends the temporary road closure of various roads in the New Plymouth District to safely manage all road users and event participants during four separate Taranaki Car Club events: De Havilland Street Sprint, Wortley Road 400m Sprint and Purangi Saddle Bent Sprint.

BACKGROUND In accordance with the 10th Schedule of the Local Government Act 1974, the intention to close the roads was advertised in the Taranaki Daily News on Wednesday 17 June 2015. Submissions closed at 4pm on Thursday 2 July 2015 and no submissions were received.

The road closure request for Pukeiti Bent Sprint on 2 August was cancelled due to road works and an event at Pukeiti Gardens.

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SIGNIFICANCE In accordance with the Council's Significance Policy, this matter has been assessed as having some importance because it does not have a large impact on the public. The Taranaki Car Club has visited all properties affected by these proposed closures, to advise them of the road closure application, nature of the events and the submission process.

OPTIONS

Option 1 Approval of all three road closures applications to allow effective and safe traffic management during each event.

Option 2 To not approve the road closure application.

Recommended Option This report recommends option one for addressing the matter.

APPENDICES

1. Letter from NPDC to the Taranaki Car Club, outlining the road closure conditions. ECM 6553053.

2. De Havilland Street Sprint, map of affected area. ECM 6552756.

3. Wortley Road 400m Sprint, map of affected area. ECM 6552757.

4. Purangi Saddle Bent Sprint, map of affected area. ECM 6552758.

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When replying please quote: Application Number - RTC15/00174

12 June 2015

Taranaki Car Club Inc PO Box 704 Taranaki Mail Centre NEW PLYMOUTH 4340

Attention: Garnett Henderson

Dear Garnett,

ROAD CLOSURE UNDER THE LOCAL GOVERNMENT ACT 1974 Taranaki Car Club x4 events: Pukeiti Bent Sprint - 2 August, De Havilland Drive Street Sprint - 4 October, Wortley Road 400m Sprint - 21 November, Purangi Saddle Bent Sprint - 22 November.

We acknowledge your application requesting the closure of the following roads from 6am to 6pm to enable the Taranaki Car Club Inc to stage motor sport events: • Pukeiti Bent Sprint: 2290 Carrington Road (West of Pukeiti Gardens) to Dover Street intersection, around triangle and return to start. • De Havilland Drive Sprint: Loop, Corner Connett Road and De Havilland Drive to Hudson Road, Hudson Road to 180 Connett Road and return to start. • Wortley Road Sprint: Corner Richmond and Wortley roads to 130 Wortley Road. • Purangi Saddle Bent Sprint: 150m before 3092 Tarata road to 3379 Tarata Road.

Please Note: These roads could be opened earlier.

Council will consider this application on 30 July in accordance with Schedule 10 of the Local Government Act 1974. The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect.

The Council requires your organisation to:

a) Pay the cost of the public notice.

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b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on 7 July (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date.

c) Provide a traffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council before 7 July setting out signage, barrier details, crowd control procedures and access arrangements.

ROAD CLOSURE CONDITONS

If the Council gives its consent to the closure and the event, you must comply with the following conditions:

1. You must give formal notice of the event to the Police and the New Zealand Fire and Ambulance Services.

2. You must ensure that the approved TMP is strictly adhered to throughout the event.

4. You must make adequate provisions to give emergency vehicles, property owners and occupiers within the area and their invitees, customers or employees reasonable access to and from properties on the closed road. For through roads make adequate provisions for reasonable access through the closed section. Details must be included in the TMP required under condition 2.

7. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed.

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10. You must comply with, and ensure that all competitors and spectators comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 and Schedule10 of the Local Government Act 1974.

12. All driveways and other such egress points that enter onto closed roads must have warning tape across them, so no vehicles accidentally enter a closed road.

The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will endeavour to place an appropriate public notice for the event in the Council’s 7 Days newsletter in the North Taranaki Midweek newspaper (depending on available space) on 17 June, free of charge and in the Taranaki Daily News on 17 June. We will request that the account for the Taranaki Daily News advertisement be forwarded to you.

We will contact you after the Council meeting on 30 July and advise you of the Council’s decision. If you require any further information please do not hesitate to call.

http://www.newplymouthnz.com/CouncilDocuments/Policies/TemporaryRoadClosureandDis ruptiontoTrafficPolicyandGuidelines.htm

Yours faithfully Daniel McNamara Business Administrator cc: Roading Approvals, Emergency Services, Manager Customer and Regulatory Services, New Plymouth District Council, Roading Assets, New Plymouth District Council

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TEMPORARY ROAD CLOSURE – NZ ARMY CHARTER PARADE PREPARED BY: DANIEL MCNAMARA (BUSINESS ADMINISTRATOR) TEAM: REGULATORY APPROVED BY: MARY-ANNE PRIEST (MANAGER CUSTOMER AND REGULATORY SERVICES) WARD/COMMUNITY: CITY WARD DATE: 20 JULY 2015 FILE REFERENCE: 6575197

MATTER The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in the New Plymouth central business district (CBD), to enable the NZ Army to conduct a Charter Parade of the 5th/7th Battalion to reconfirm its right to the Freedom of the District of Taranaki.

RECOMMENDATION FOR CONSIDERATION That having considered all matters raised in the report the road closures for the following event be approved: a) Charter Parade

Roads to be closed: • Devon Street from Eliot to Queen streets. • Queen Street from Devon Street West to St Aubyn Street. • St Aubyn Street from Queen to Egmont streets. • Egmont Street from St Aubyn to Ariki streets. • Ariki Street from Egmont Street to Puke Ariki Landing.

Affected roads intersecting with Devon Street: • Robe, Queen, King, Egmont, Brougham, Currie, Liardet and Gover streets.

Alternative routes are available via the one way systems on Powderham and Vivian streets.

Date and period of closure: from 2pm to 3pm on Saturday 8 August 2015.

The above road closure is subject to the conditions outlined in a letter sent to the Council on 7 July.

In addition, the Road Transport Association endorsed the recommendation for the road closures.

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COMPLIANCE Significance This matter has been assessed as having some importance. This report identifies and assesses the following reasonably practicable options for addressing the matter:

1. Approval of this road closure application to allow effective and safe traffic management during the Charter Parade.

Options 2. Approval of this road closure application to allow effective and safe traffic management during the Charter Parade with reimbursement for loss of revenue from pay by space car parks.

3. To not approve this road closure application, meaning traffic and pedestrians would not be safely managed during the Charter Parade. The persons who are affected by or interested in this matter are residents and Affected persons businesses in the closed area and those attending or participating in the parade.

Recommendation This report recommends option one for addressing the matter.

Long-Term Plan / Annual Plan No. Implications

Significant Policy and Plan No. Inconsistencies

EXECUTIVE SUMMARY This report recommends the temporary road closure of roads in the New Plymouth CBD and temporary traffic controls to create a safe environment for all road users and to safely manage traffic and pedestrians during the Charter Parade.

BACKGROUND In accordance with the 10th Schedule of the Local Government Act 1974, the intention to close the roads was advertised in the Taranaki Daily News on 8 July and uploaded to the Council’s website and Facebook page on 8 July. The submission period closes at 4pm on Wednesday 22 July. No submissions were received as of Monday 20 July.

Consultation was to be made with affected businesses and residents in the closure area with a flyer that was to be delivered, promoting the Charter Parade. Arrangements were made with Tranzit to move the parade start time to 2.15pm to allow for the last bus service from Ariki Street. The bus stops adjacent to Puke Ariki will then be available for buses to transport the charter parade participants.

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The 5th/7th Battalion, Royal New Zealand Infantry Regiment have an affiliation with the region through the 5th Battalion (Wellington, West Coast and Taranaki), dating back to the Taranaki Rifle Volunteers in 1858. This affiliation was confirmed in the granting of the original charter to the 5th Battalion on 31 January 1972.

The 5th Battalion and the 7th Battalion, Royal New Zealand Infantry Regiment (Wellington City and Hawkes Bay) were amalgamated in 2013. The 5th/7th Battalion inherited affiliation with the Taranaki District.

The 5th/7th Battalion is requesting to reconfirm its right to the Freedom of the District of Taranaki by conducting a Charter Parade through the streets of New Plymouth on 8 August.

SIGNIFICANCE In accordance with the Council's Significance Policy, this matter has been assessed as having some importance because it does not have a large impact on the public. Recognition of the 5th/7th Battalion to reconfirm its right to the freedom of the District of Taranaki aligns with the Council vision of an inclusive and connected community that fosters pride and a collective sense of identity.

The Charter Parade date request of 8 August is of some significance as it marks the 100 year anniversary of the Battle of Chunuk Bair and the death of Colonel William Malone. The current unit is the descendent of Colonel Malone’s Wellington Battalion and this will be the first time the amalgamated 5th/7th Battalion will parade in Taranaki.

The potential for loss of business revenue by closing the roads will be minimal as the restrictions will apply to pedestrian and vehicular traffic only until the parade has passed. Roads will be reopened once the parade has passed each intersection.

The impact on the Council will be the potential loss pay-by-space parking revenue of $276.40 during the road closure. As this is a Council funded event, reimbursement of lost revenue is not recommended.

OPTIONS

Option 1 Approval of the road closure application to create a safe environment for all road users during the Charter Parade.

Option 2 Approval of the road closure application to create a safe environment for all road users during the Charter Parade. Included in this option is reimbursement for loss of parking revenue of $276.40.

Option 3 To not approve the road closure application, meaning a safe environment would not be created for all road users and the Charter Parade would not proceed.

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Recommended Option This report recommends option one for addressing the matter.

APPENDICES 1. Copy of letter to applicant acknowledging request to close roads ECM 6574752. 2. Map of road closure area ECM 6574983 & 6574981.

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When replying please quote: Application Number - RTC15/00176

7 July 2015

New Plymouth District Council Private Bag 2025 New Plymouth Central NEW PLYMOUTH 4342

Attention: Melissa Devine-Collins

Dear Melissa,

ROAD CLOSURE UNDER THE LOCAL GOVERNMENT ACT 1974 – NZ ARMY CHARTER PARADE

We acknowledge your application requesting the temporary closure of roads to enable the New Plymouth District Council to stage the above event.

Date and time of closure: 2pm to 3pm on Saturday 8 August.

Roads to be closed: Devon Street from Eliot to Queen streets. Queen Street from Devon Street West to St Aubyn Street. St Aubyn Street from Queen to Egmont streets. Egmont Street from St Aubyn to Ariki streets. Ariki Street from Egmont Street to Puke Ariki Landing.

Affected roads intersecting with Devon Street: Robe, Queen, King, Egmont, Brougham, Currie, Liardet and Gover streets.

Please Note: These roads could be opened earlier.

Council will consider this application on 30 July in accordance with Schedule 10 of the Local Government Act 1974.

The Council must give public notice of the proposed closure in accordance with the Act and then consider any objections or submissions received in that respect.

The Council requires your organisation to:

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a) Pay the cost of the public notice.

b) Make personal contact with all residential and commercial property occupiers affected by the proposed closure, to inform them of the event. Where personal contact cannot be made, a letter outlining the proposed closure and the right to make a submission must be given to the affected party instead. This contact should be completed at least seven days before closure of the submissions on 22 July (and in any event allowing sufficient time for an affected party to make a submission). A copy of your visitation list and/or letter to affected parties is required by the Council immediately after that date.

c) Provide a traffic management plan (TMP) compiled by an authorised Site Traffic Management Supervisor to the Council before 22 July setting out signage, barrier details, crowd control procedures and access arrangements.

ROAD CLOSURE CONDITONS

If the Council gives its consent to the closure and the event, you must comply with the following conditions:

1. You must give formal notice of the event to the Police and the New Zealand Fire and Ambulance Services.

2. You must ensure that the approved TMP is strictly adhered to throughout the event.

7. You must notify the Police, New Zealand Fire and Ambulance Services and the Council in the event that the road closure is no longer needed.

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10. You must comply with, and ensure that all participants and spectators comply with, all relevant laws and regulations not waived by the temporary road closure under Section 342 and Schedule10 of the Local Government Act 1974.

The Local Government Act 1974 requires the Council to give public notice of any intended road closure. We will endeavour to place an appropriate public notice for the event in the Taranaki Daily News on 8 July. We will request that the account for the Taranaki Daily News advertisement be forwarded to you.

We will contact you after the Council meeting on 30 July and advise you of the Council’s decision. If you require any further information please do not hesitate to call.

Yours faithfully

Dan McNamara Business Administrator cc: Roading Approvals Emergency Services Manager Customer and Regulatory Services, New Plymouth District Council Roading Assets, New Plymouth District Council Parking Enforcement, New Plymouth District Council

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