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Birmingham City Council Sustainability And

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Birmingham City Council Sustainability And BIRMINGHAM CITY COUNCIL SUSTAINABILITY AND TRANSPORT OVERVIEW AND SCRUTINY COMMITTEE TUESDAY, 08 JANUARY 2019 AT 14:30 HOURS IN COMMITTEE ROOM 2, COUNCIL HOUSE, VICTORIA SQUARE, BIRMINGHAM, B1 1BB A G E N D A 1 NOTICE OF RECORDING/WEBCAST The Chairman to advise/meeting to note that this meeting will be webcast for live or subsequent broadcast via the Council's Internet site (www.civico.net/birmingham) and that members of the press/public may record and take photographs except where there are confidential or exempt items. 2 APOLOGIES To receive any apologies. 3 REQUEST FOR CALL-IN: BIRMINGHAM CLEAN AIR ZONE 3 - 366 SUBMISSION OF FULL BUSINESS CASE AND REQUEST TO PROCEED WITH IMPLEMENTATION - PUBLIC To consider the 'Request for Call-In'. (The portfolio holder and the Lead Officer identified in the report have been summoned to attend the meeting). The following documents are attached in respect of the public papers: - (A) The public Executive decision record. (B) The relevant form for the 'Request for Call-In' lodged by Councillors Robert Alden and Timothy Huxtable. (C) The public report considered by the Cabinet in reaching its decision 4 REQUEST(S) FOR CALL IN/COUNCILLOR CALL FOR ACTION/PETITIONS RECEIVED (IF ANY) To consider any request for call in/councillor call for action/petitions (if received). 5 OTHER URGENT BUSINESS To consider any items of business by reason of special circumstances (to be specified) that in the opinion of the Chairman are matters of urgency. Page 1 of 366 6 AUTHORITY TO CHAIRMAN AND OFFICERS Chairman to move:- 'In an urgent situation between meetings, the Chairman jointly with the relevant Chief Officer has authority to act on behalf of the Committee'. 7 EXCLUSION OF THE PUBLIC That in view of the nature of the business to be transacted which includes exempt information of the category indicated the public be now excluded from the meeting:- Exempt Paragraph 3 P R I V A T E A G E N D A 1 REQUEST FOR CALL-IN: BIRMINGHAM CLEAN AIR ZONE SUBMISSION OF FULL BUSINESS CASE AND REQUEST TO PROCEED WITH IMPLEMENTATION - PRIVATE Item Description Page 2 of 366 CMIS > Business Manager Page 1 of 5 Status: Decision Subject To Call In Title: Birmingham Clean Air Zone Submission of Full Business Case and request to proceed with implementation Reference: 005939/2018 Urgent Decision - Not in Forward Yes No Plan: Details for Agenda Sheet: Arial 16px Report of the Corporate Director of Economy To Follow Design Words: 9 HTML Characters: Preview 54 Implementation Date (not before Tuesday, 11 December, 2018 meeting on): Purpose: Page 3 of 366 https://birmingham.cmis.uk.com/birmingham/BusinessManager/tabid/75/ctl/EditCMI... 20/12/2018 CMIS > Business Manager Page 2 of 5 Arial 16px Design HTML Words: 0 Preview Characters: 0 Key Portfolio: ------ N/A ------ Include item on Forward Plan/ Yes No Key Decision: Decision Maker: Cabinet Reason For Key Decision: Arial 16px Design HTML Words: 0 Preview Characters: 0 Page 4 of 366 https://birmingham.cmis.uk.com/birmingham/BusinessManager/tabid/75/ctl/EditCMI... 20/12/2018 CMIS > Business Manager Page 3 of 5 Relevant Documents: Arial 16px Design HTML Words: 0 Preview Characters: 0 Decision Type: Portfolio Officer Committee Committee: Cabinet Do Not Invoke Workflow: Is Private: Yes No Directorate: Arial 16px Page 5 of 366 https://birmingham.cmis.uk.com/birmingham/BusinessManager/tabid/75/ctl/EditCMI... 20/12/2018 CMIS > Business Manager Page 4 of 5 Design HTML Words: 0 Preview Characters: 0 Other Information: Arial 16px Design HTML Words: 0 Preview Characters: 0 Private Reason: Arial 16px Page 6 of 366 https://birmingham.cmis.uk.com/birmingham/BusinessManager/tabid/75/ctl/EditCMI... 20/12/2018 CMIS > Business Manager Page 5 of 5 Design HTML Words: 0 Preview Characters: 0 Decision Outcome: Arial 16px On 11 December 2018, Cabinet:- (i) Approved the Options Appraisal (OA) and the Recommended Option for the Clean Air Zone (report Appendix B). Design Words: 637 HTML Characters: Preview 4172 Page 7 of 366 https://birmingham.cmis.uk.com/birmingham/BusinessManager/tabid/75/ctl/EditCMI... 20/12/2018 Page 8 of 366 Page 9 of 366 Page 10 of 366 Birmingham City Council PUBLIC OR PRIVATE REPORT (not for publication) Report to: CABINET Exempt information paragraph number – if private report: Report of: CORPORATE DIRECTOR, ECONOMY Date of Decision: 11th December 2018 SUBJECT: BIRMINGHAM CLEAN AIR ZONE SUBMISSION OF FULL BUSINESS CASE AND REQUEST TO PROCEED WITH IMPLEMENTATION Key Decision: Yes Relevant Forward Plan Ref: 005642/2018 If not in the Forward Plan: Chief Executive approved (please "X" box) O&S Chair approved Relevant Cabinet Member(s) or Councillor Waseem Zaffar, Transport & Environment Relevant Executive Member: Relevant O&S Chair: Councillor Liz Clements, Sustainability & Transport Overview & Scrutiny Committee Wards affected: ALL ATE REPORT * To be completed for all late reports, ie. which cannot be despatched with the agenda papers ie. 5 clear working days’ notice before meeting. Reasons for Lateness The Clean Air Zone programme is extremely complex and has involved a great deal of ongoing iterative dialogue with Government. This has resulted in late revisions to the economic and financial work which have been required to be reflected in the detailed modelling. Further there is a need for detailed due diligence in order to ensure the final documents are as robust and accurate as possible prior to submission to Cabinet and Government. Page 11 of 366 Page 12 of 366 Public Report Birmingham City Council Report to Cabinet Date: December 11th 2018 Subject: BIRMINGHAM CLEAN AIR ZONE SUBMISSION OF FULL BUSINESS CASE AND REQUEST TO PROCEED WITH IMPLEMENTATION Report of: CORPORATE DIRECTOR, ECONOMY Relevant Cabinet Councillor Waseem Zaffar, Transport & Environment Member: Relevant O &S Chair(s): Councillor Liz Clements, Sustainability & Transport Overview & Scrutiny Committee Report author: Phil Edwards Assistant Director, Transportation and Connectivity. T: 0121 303 6467. E: [email protected] Are specific wards affected? ☐ Yes ☒ No – All wards affected If yes, name(s) of ward(s): Is this a key decision? ☒ Yes ☐ No If relevant, add Forward Plan Reference: 005642/2018 Is the decision eligible for call-in? ☒ Yes ☐ No Does the report contain confidential or exempt information? ☐ Yes ☒ No If relevant, provide exempt information paragraph number or reason if confidential: Information has been made exempt from this report as it contains commercially sensitive details which could prejudice the planned procurement activities which are required to deliver the proposals contained herein. The exempt information is detailed in a Private report. 1 Executive Summary 1.1 The purpose of this report is to seek approval to submit a Government Full Business Case (GFBC) and Clean Air Fund (CAF) bid to Government for the Page 1 of 19 Page 13 of 366 implementation of a Clean Air Zone (CAZ) in Birmingham. The proposed CAZ has previously been discussed by the Cabinet and approval was granted to consult on a CAZ (June 27th 2018) and to submit a Preferred Option Business Case (POBC) (September 10th 2018) to Government. 1.2 Upon approval of this report the City Council will proceed to appoint contractors and agree a Target Cost for the main civil engineering works, enabling the submission of a firmed up project cost to Government, anticipated to be in January/February 2019. The City Council will also proceed with the drafting of a Charging Order for the Clean Air Zone and the appointment of the necessary staff (subject to further approvals) to manage the implementation and operation of the CAZ. 1.3 Appendix A of this report, the Government Full Business Case (GFBC) provides an indication of the funding and funding profile required and to be requested for the implementation of a CAZ D plus Additional Measures and Mitigation Measures and Exemptions. The final estimated costs and profile are to be agreed following the conclusion of the procurement process and agreement of a Target Cost for the main civil engineering works. The current estimate of total project cost is £68.706m. The cost of the CAZ programme is to be funded via a funding grant which will be provided by Government. This grant will be made up of a combination of revenue and capital; split between revenue and capital to be confirmed in the final funding request. 1.4 The City Council’s governance process requires an Options Appraisal (OA) report to be submitted for approval by the Cabinet which sets out the options available for the delivery of a project and requests approval to proceed with project development. Appendix B of this report is the OA for the CAZ Programme. This report seeks approval to the OA and the Recommended Option, CAZ D plus Additional Measures, and to proceed with project development in line with Appendix B. 1.5 Approval is also requested for the release of interim development funding from the Transportation & Highways Capital Budget at a total value of £0.440m. This funding is required to enable progress with elements of the programme to GFBC stage, in advance of the receipt of grant funding from Government and will be repaid following the submission of the final funding request and subsequent receipt of grant, anticipated to be March 2019. 1.6 It is estimated that a core team of 10 staff will be required to manage and administer the CAZ on an ongoing basis, including mitigation measures and exemptions with the size peaking at 27 during mid-2019. A subsequent report and business case will be submitted for approval when the staffing requirements have been finalised, in line with Recommendation 2.12. The purpose of this team is to manage and administrate the mitigation measures and exemptions, funding for this will be via a Government grant and is included in the funding request being made in the GFBC.
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