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City of Oakland Contract of Public Works

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City of Oakland Contract of Public Works TABLE OF CONTENTS Section A Project Information Notice To Bidders ................................................................................................................. A1 Bid Instructions ..................................................................................................................... A3 Policies and Programs ........................................................................................................ A12 B Bid Submittal Documents Contractor’s Bid Form .......................................................................................................... B1 Bid Schedules ......................................................................................................................... B2 Subcontractor, Supplier, Trucking Listing ................................................................................ B6 Bid Security Statement ........................................................................................................... B6 Addenda Acknowledgement .................................................................................................. B7 Certification of Exclusion of OCIP Insurance Costs .................................................................. B7 Listing of Principals ................................................................................................................. B7 Contractor Signature .............................................................................................................. B8 Schedule O – Campaign Contributions Limits ...................................................................... B9 Schedule R – Subcontractor, Supplier, Trucking Listing ..................................................... B10 Bid Bond Form .................................................................................................................... B11 C Sample Construction Contract City of Oakland Contract of Public Works ............................................................................. C1 Contract Exhibit A – Contractor’s Bid ........................................................................... Exhibit A Performance and Payment Bond forms D Public Works Department Specifications General Requirements ........................................................................................................... D1 Special Provisions ................................................................................................................ D2 Attachments ...................................................................................................................... D87 Rev072616 SECTION A Project Information CITY OF OAKLAND, CA PUBLIC WORKS DEPARTMENT NOTICE TO BIDDERS Project No. C455640 On-Call Sanitary Sewers Emergency Projects FY 2016-17 The proposed work under this contract, in general, consists, of rehabilitating sanitary sewers and appurtenant structures in the City streets or backyard/side-yard easements. Sanitary sewer rehabilitation work under this contract will be performed on an as-needed basis and as directed by the Engineer through work/task orders. Locations will vary city-wide throughout Oakland and will be determined by the Engineer. The construction work could be as standalone work in any of the bid items. The duration of this contract shall be for one calendar year and shall start from the Notice to proceed. Pre-Bid Meeting: None scheduled. Questions Due: October 5, 2016 by 2:00 PM by email to the Project Manager. It is the Contractor’s responsibility to ensure that the email is received by the Project Manager. Responses to written questions will be issued by addendum no later than October 10, 2016 by 2:00 PM. Bid Deadline: October 13, 2016 by 2:00 PM. Bids not received by the Office of the City Clerk, 1 Frank H. Ogawa Plaza, Room #101, Oakland, CA 94612 by the deadline will be returned unopened. Engineer’s Estimate: $1,400,000 License Required: A or C-42 Contract Days: One calendar year Liquidated Damages: Per task assignment basis. Bonds: 10% Bid Security; 100% Payment and Performance Bonds Certified Local Business Requirement: 50% minimum (excluding Specialty Items, if any). Prime contractors are advised to verify the certification status of any subcontractors prior to submittal. Local Trucking Requirement: Per task assignment basis. Self-Performance: 50% minimum, excluding Specialty Items, per Greenbook Section 2-3.2. Refer to Bid Schedule for Specialty Items, if any. Notice to Bidders A1 Rev082516 SB 854 changes the law governing compliance with prevailing wages and implements a mandatory contractor registration program applicable to ALL contractors and subcontractors. No contractor or subcontractor, including truckers, may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations (DIR) pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. 1. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. 2. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 3. The prime contractor must post job site notices prescribed by regulation. (See 8 Calif. Code Reg. §16451(d) for the notice that previously was required for projects monitored by DIR’s Compliance Monitoring Unit.) 4. http://www.dir.ca.gov/public-works/SB854.html for more information about SB 854. Assembly Bill 219, effective July 1, 2016, requires companies hauling or delivering ready-mix concrete to register with the DIR as a public works contractor. Contact Information: Project Manager: Gunawan Santoso at 510‐238‐7260, [email protected] Contract Services: Calvin Hao at 510-238-7395, [email protected] Contract Compliance Officer: Vivian Inman at 510-238-6261, [email protected] Bid Documents: Bid documents and Addenda are available digitally only and provided free of charge through two websites listed below. Separate Plan Holder lists are maintained by each site. Bid Results and Subcontractor Listings are posted only to CIPList.com. 1. iSupplier: Email [email protected] for assistance. http://www2.oaklandnet.com/Government/o/CP/s/ContractingPurchasingOpportunities/index.htm 2. CIPList.com: http://ciplist.com/plans/?Oakland/city/9392. Disclaimer and AB 2036 Compliance: It is the responsibility of each prospective bidder to download and print all bid documents, including any addenda, and to verify the completeness of their printed bid documents before submitting a bid. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies or omissions in any bid documents and/or information obtained from other sources. It is each prospective bidder’s responsibility to check these sites through to the close of bids for any applicable addenda or updates. LaTonda Simmons, City Clerk and Clerk of the City Council Publication date: September 23, 2016 Notice to Bidders A2 Rev082516 BID INSTRUCTIONS Please read these instructions carefully. 1. Pre-Bid Meeting Information The pre-bid meeting attendance requirement is stated in the Notice To Bidders (NTB) of the project specifications and the legal ad in the Oakland Tribune newspaper. Prime Bidders who fail to attend a MANDATORY pre-bid meeting are disqualified from submitting a bid. Topics discussed at the meeting include, but are not limited to, general project information, compliance requirements for programs such as the City’s Local/Small Local Business Enterprise Program, Disadvantaged Business Enterprise provisions, or supplemental HUD funding provisions, the Local Employment Program, the Oakland Apprenticeship Workforce Development Partnership System, Prompt Payment Ordinance, Owner Controlled Insurance Program (OCIP), minimum wage ordinance, living wage ordinance and prevailing wages. 2. Bid Documents and Addenda Bid documents and Addenda are available in digital format only and provided free of charge through two websites listed below. Hard copies are NOT available for purchase from the City. Courtesy notifications of newly advertised contracting opportunities with the Oakland Public Works Department are emailed only to vendors properly registered with either portal listed below. a. iSupplier System (City’s official site): http://www2.oaklandnet.com/Government/o/CP/s/ContractingPurchasingOpportunities/index.htm Registration in iSupplier, the City’s payment and procurement system, is required in order to receive a contract, payments and notifications of contracting opportunities. New registrants can email [email protected] for registration instructions. Allow three working days for approval to access bid documents through iSupplier. Without proper registration, your firm may not be receiving notifications from iSupplier regarding contracting opportunities. We recommend updating your firm’s primary email contact regularly and confirming the “Products and Services” section of your profile is correctly filled out. For further information, refer to the following link for detailed iSupplier registration instructions.
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